Tender for

ANNUAL MAINTENANCE CONTRACT ASSOCIATED WITH THE

COLLECTION, TRANSPORTATION, DUMPING & DISPOSAL OF

INDUSTRIAL WASTE EXCLUDING METALLIC SCRAP

Tender No. CIV/001/2018/DGM (CE) dt. 04/04/2018

COCHIN SHIPYARD LIMITED

(A GOVERNMENT OF INDIA ENTERPRISE)

P.O. BAG NO.1653 COCHIN-682 015 INDIA

Tel. No. +91(484) 2501216/2501402/2501737

Fax No. +91(484) 2370897/373902

E– Mail: dgmcivil@cochinshipyard.com

Web: www.cochinshipyard.com

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CONTENTS

SL. NO. DESCRIPTION PAGE NO.

1

TENDER NOTICE 2

2 SPECIAL CONDITIONS 4

3 ANNEXURE - I 16

4 ANNEXURE - II 17

5 ANNEXURE - III 18

6 ANNEXURE - IV 22

7 TENDER SCHEDULE 23

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No. CIV/001/2018/DGM (CE) 04.04.2018

TENDER NOTICE

Sealed competitive tenders in the prescribed form are invited on behalf of Cochin Shipyard

Limited from experienced contractors for the under mentioned work, so as to reach the

undersigned on or before the date and time mentioned below:

Name of work : Annual Maintenance contract associated with

the collection, transportation, dumping &

disposal of Industrial Waste excluding metallic

scrap

Estimate Amount : ` 29,64,785/-

Earnest money to be deposited : ` 59,000/-

Cost of tender form : ` 1120/- (Inclusive of GST)

(Those who download the tender form from

website also will be required to remit the

cost along with the tender documents in the

form of DD in favour of Cochin Shipyard

Ltd.)

Last date & time of issue of tender forms : 12.04.2018 upto 15.00 hrs.

Last date and time of receipt of tender : 13.04.2018 upto 15.00 hrs.

Date and time of opening of tender : 13.04.2018 at 15.30 hrs.

(Cover A containing EMD and certificate

signed by the contractor and technical bid

will be opened on the same day and price

bid will be opened on a later date after

giving notice to the qualified bidders)

Time of completion of work : 12 Months

Short description of work : Collecting, loading in to trucks all waste

materials, transporting and disposing at designated areas within CSL yard along with

deployment of JCB & Tipper for carrying out earthwork, handling of industrial waste etc.

Tenderers have to submit EMD and certificate as per Clause No.4 of Special conditions in a

separate sealed cover superscribed as ‘Cover A’, which have to be kept outside the cover

containing the price bid. The price bids of only those contractors who have submitted proof of

COCHIN SHIPYARD LIMITED (A Government of India Enterprise)

P.O. BAG NO.1653 COCHIN-682 015 INDIA

Tel. No. +91(484) 2501216/2501402/2501737

Fax No. +91(484) 2370897/373902

E– Mail: dgmcivil@cochinshipyard.com

Web: www.cochinshipyard.com

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remittance of EMD, cost of tender forms and certificate signed by the contractor shall be

opened. Adjustment of EMD against any amount payable to contractor by CSL will be

accepted only on prior written approval of Deputy General Manager (Civil). Price bids

superscribed as ‘Cover B’ shall be without any conditions and strictly in accordance with the

tender schedule. Rates quoted should be the Basic Rate and GST shall be shown separately as

per CSL format.

The tender documents can be obtained from the office of the undersigned during office

hours till the last date and time of issue of Tenders. All the tender documents (NIT, General

conditions of contract, special conditions, tender schedule) are available on Cochin Shipyard’s

website www.cochinshipyard.com and https://eprocure.gov.in/cppp/ . Tenderers can download

the forms and use the same for submission of the tenders.

Sd/-

Deputy General Manager (Civil)

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CIVIL ENGINEERING DEPARTMENT

No. CIV/001/2018/DGM (CE)

SPECIAL CONDITIONS

Name of work: - Annual Maintenance contract associated with the collection,

transportation, dumping & disposal of Industrial Waste excluding metallic scrap

1. The conditions enumerated below are in addition to and will have precedence over “the

General conditions of contract given in “Conditions of contract and instructions to

Tenderers of CSL”.

2. “General Conditions of Contract and Instructions to Tenderers” is available in the CSL

website. The tenderer shall submit his tender document including GCC. Although, it is

permissible to submit the tender without the copy of GCC, while entering into

agreement by the successful tenderer, the GCC shall be duly signed by both the parties

and form part of the agreement. As such, it is deemed that the tenderer has made

reference to the GCC in the website or otherwise, and has full knowledge of its contents,

although it is not signed and attached with the tender.

3. All corrigenda, addenda, amendments and clarifications to Tender Specifications will be

hosted in the website www.cochinshipyard.com and not in the newspaper. Bidders shall

keep themselves updated with all such developments till the last date and time of

submission of tender.

4. The tender for the work will be based on two cover system (Cover ‘A’ & Cover ‘B’)

4.1 Cover A: shall consist of two separate covers A1 &A2. Cover A1 shall contain

EMD and shall be kept outside of cover A. Cover A2 shall consist of the Special

Conditions and certificates as per Annexure I signed by the contractor.

4.2 Cover B: Financial /price bid - shall contain the rates and amount for each item of

work. There shall not be any clause, added by the tenderers in the price bid. Price

bid with any clause and conditions other than rates and amount will be summarily

rejected.

4.3 The cover A & cover B shall then put together in another cover marked Cover C,

which shall be sealed and super scribed with name of work, the address & Contact

no. of contractor. Tenders having unsealed covers will be summarily rejected.

4.4 Cover C shall be opened at the office near north gate information centre. At first

cover A1 containing EMD and cover A2 containing technical bid shall be opened.

In case the earnest money is not deposited or is not in order, the tender shall be

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returned to the tenderer unopened either on the spot, if the tenderer is present or

later by post. Only a mention to this effect shall be made in the tender opening

register.

4.5 Price bid (cover B) of those tenders who have qualified technically and submitted

EMD and the undertaking that Cover B do not contain any conditions shall be

opened on the same date. Tenderer should ensure that his quoted amount as

per cover B is not mentioned anywhere in other documents, directly or

indirectly. If any such mention is made the tender will become invalid and

shall become liable for rejection.

5. For all the firms who are registered with District Industries Centre and come under the

category of micro and Small Enterprises holding a valid EM Part II certificate or

Udhyog Adhaar Certificate for works similar to “Construction of other civil

engineering projects”, the following benefits are extended.

i) Tender forms are issued free of cost.

ii) Payment of Earnest Money Deposit (EMD) is exempted.

For all the firms who are registered with NSIC and come under Micro and Small

enterprises holding a valid NSIC certificate for works similar to “Construction of other

civil engineering projects”, the below benefit is also extended in addition to the above.

i) Waiver of Security Deposit up to the monetary limit for which the unit is

registered.

A copy of the EM Part II certificate or Udhyog Adhaar Certificate and NSIC certificate

for works similar to “Construction of other civil engineering projects” is to be

submitted along with the tender for getting all the above said benefits

6. Order dated 23rd March 2012, from ministry of MSME, pertaining to Public

Procurement Policy is applicable for this Tender.

7. The tenderer should keep open the validity of the tender normally for 90 days from the

date fixed for its opening. Should any tenderer withdraw his tender before this period, or

makes any modifications in the terms and conditions of the tender which are not

acceptable to CSL, the earnest money deposited by the tenderers shall be forfeited.

8. Deputy General Manager (Civil) Cochin Shipyard Ltd. or his duly authorized

representative will open tenders in the presence of any indenting contractor’s or their

authorized representatives who may be present at the time.

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9. Late tenders, tenders with conditions and conditional rebates / discounts will be

summarily rejected.

10. During the evaluation of tender DGM (CE) may at his discretion ask the bidders for

clarifications in writing. Response for clarification shall be given in writing and no

change in prices or substance of the bid shall be sought, offered or permitted. No post-

bid clarification on the initiative of the bidder will be entertained.

11. The acceptance of a tender will rest with CGM (Tech) who does not bind himself to

accept the lowest tender and reserves to himself the authority to reject any or all of the

tenders received without assigning any reason.

12. The EMD amount will be accepted only in the following forms:

12.1 Demand Draft of a scheduled bank drawn in favour of Cochin Shipyard Ltd.

12.2 Fixed Deposit Receipt of a scheduled bank and shall be pledged in favour of

Cochin Shipyard Ltd.

12.3 Bankers cheque of a scheduled bank in favour of Cochin Shipyard Ltd.

13. Cochin Shipyard Ltd. shall without prejudice to any right or remedy is at full liberty to

forfeit the said EMD absolutely if the tenderer withdraws his tender before the validity

period or makes any modifications in the terms and conditions of the tender which are

not acceptable to CSL. After the issue of work order by CSL, failing / refusing to

execute the agreement/ start the work, the tenderer shall be deemed to have abandoned

the contract and such an act shall amount to and be construed as the contractors

calculated and the willful breach of the contract, CSL shall have full right to take

suitable action against the firm together with forfeiture of Earnest Money Deposit.

14. The successful tenderer will be required to execute an agreement at his expense on

proper value Kerala State Stamp Paper in the prescribed departmental form.

15. Unless and until formal agreement is prepared and executed, this tender together with

your written acceptance thereof shall constitute a binding contract between the bidder

and CSL.

16. If any difference is found in different parts of the tender documents, the following will

be the order of precedence:-

(i) Schedule

(ii) Specification and drawings

(iii) Special conditions

(iv) Condition of contract and instructions to tenderers.

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17. Rates shall be quoted both in figures and words. The tenderer is required to furnish

copies of their PAN and GST registration failing which the tender will be rejected.

Bidders, who have already applied for GST registration, can also participate in tender

subject to the submission of documental proof in support of the same. The Work Order will

be issued only after furnishing the GST registration No. with copies of registration

certificates.

18. The tenderer should note that the tender is strictly on item rate basis and their attention is

drawn to the fact that the rates for each and every item should be correct, workable and self-

supporting. If called up on by the CSL, detailed analysis of any or all the rates shall be

submitted. But CSL shall not be bound to recognize/accept the contractor’s analysis. The

tenderer should quote for all the items listed in the tender schedule

19. The tenderers are expected to have inspected the site, before quoting, read the conditions

thoroughly and understand the works in all respect. Clarifications, if any may be

obtained from the Deputy General Manager (Civil) before the tender is submitted, and if

clarifications/details are not obtained before the tender is submitted, no claim on this

account will be admitted. The submission of a tender by tenderer implies that he has

read this notice and General Conditions of Contract and has made himself aware of the

scope and specifications and other factors bearing on the tender.

20. It is the primary duty of the contractor to obtain Work permit from Safety Department

before commencement of work.

21. The price bids will be evaluated based on the lowest offer on the total amount obtained

from eligible and qualified as valid bids for opening the price bids. However the

Engineer-in- charge reserves all the rights to reject any or all tenders without assigning

any reason.

22. All rates shall be quoted in the price bid. In the event that no rates has been quoted for

any item(s),then the rate for such item(s) will be considered as zero and item(s)

evaluated accordingly. If the bidder becomes L1 during such evaluation, then non

quoted item(s) have to be executed with `zero' rates.

23. The rates quoted by the contractor shall be for finished items of works including

supplying appropriate labour, equipment / tools, conveyance etc. all complete, unless

specified in the tender schedule.

24. Lowest offer (L1) will be decided based on the overall lowest amount calculated with

the basic price along with taxable amount as per the notified percentage.

25. CSL reserves the right to conduct negotiations with L1 contractor to have possible

reduction from the original offer or if the condition so warrants. The bidder shall attend

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the negotiation meeting in time upon intimation to them by CSL. The work will be

awarded to the L1 bidder.

26. Successful tenderer shall deposit an amount equal to 5% of accepted value of work as

performance guarantee in the form of cheque, DD, pay order, government security,

FDR, irrevocable bank guarantee of any scheduled bank in the prescribed format

available with CSL. The time allowed for furnishing of performance guarantee should

be 21 days from the date of issue of work order. Delay in furnishing will be liable for a

late fee at the rate of 0.1% of the guarantee amount per day for a further period of 14

days. Failure to furnish beyond the above period will make the contract liable for

cancellation without any payment for the work done.

27. Refund of performance guarantee will be soon after the completion of entire scope of

work and record in the completion certificate and settled along with the final bill.

28. EMD of the successful bidder will be released after successful submission of

performance guarantee equal to 5% of accepted value of work as mentioned in clause

No: 24 above.

29. The time of duration of work of 12 months shall be reckoned from the day of the date of

issue of work order.

30. The completion of contract period is 12 months and CSL reserve the right to extend the

period of contract for a further period of 3 months at the same rates, terms & conditions,

and the contractor is bound to carry out the work without any extra claim.

31. The contract may be extended for a further period up to one year on the same terms and

conditions after the elapse of the contract period mentioned at clause 28 of above, if

agreed by both CSL and the contractor.

32. The contractor or his authorised technically qualified representative shall be available at

CSL throughout the period of contract for receiving instructions from department,

arranging and executing the work. The Contractor / representative shall report at the

office of the Engineer - in- charge on all working days before 8:30 hrs and receive

instruction regarding the works.

33. The work shall be open at all times for inspection to the Engineer-in-charge, his

authorized representative or any other third party deputed by the Engineer-in-charge.

34. The waste referred generally comprise of Industrial waste such as welding dust, shot

blasting dust, sweeping dusts from offices and shops, saw dust, waste clothes, waste

gloves, waste packing materials, debris such as concrete pieces, rubble pieces, burnt

bricks, burnt oil sludge, oil waste mixed with sand, wood/grass wastes, slushy materials,

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used copper slag, waste materials from waste bins provided in and around CSL yard and

other wastes such as tea dust, garden waste, road sweeping waste, grass cutting waste,

dry leaves from trees etc and any other waste but which are shown at site by the

Engineer-in-charge. The rate shall include cost for loading, unloading and transporting

to the waste dumping location, weighbridge within CSL as directed by the Engineer-in-

Charge.

35. The truck/lorry should be weighed in the CSL weigh bridge before commencement of

loading the waste (Tare weight) and also after loading and transporting the same to the

dumping area. Weighment will be done by CSL free of cost as per the availability of the

weigh bridge.

36. Contractor should collect industrial waste only based on instructions issued by the

Engineer-in-charge. Contractor should also submit on a day to day basis, the details of

areas from where industrial wastes were collected in the format approved by engineer-

in-charge.

37. Contractor is required to submit weighbridge Weighment slips on a daily basis to the

Engineer-in-charge. Processing of bills shall be initiated only on receipt of Weighment

slips.

38. This tender is exclusively for industrial waste and the contractor is not permitted to

handle any kind of metallic waste. Any violation of the above if noticed, action will be

taken by CSL for termination of contract in addition to other administrative action.

39. The waste material shall be collected only from the specified locations after arranging

sufficient number of trucks, labour, tools etc and should be dumped at the designated

dumping locations as directed by the engineer-in-charge. No dumping will be allowed

either on the sides of the road or along the road blocking the pathway. Any such

instances noticed, the material is required to be shifted again at the cost of the contractor

and any failure in the same, the work will be carried out at the risk and cost of the

contractor.

40. CSL is disposing the industrial waste through a third agency and due to the restrictions

in plying of trucks through public road during morning hours, the work has to be

commenced from 06.00hrs and carried out till 18.00hrs on all days for ensuring

maximum trips for a single truck per day. JCB for loading of industrial waste in to

trucks shall be available at site for loading from 05.30 hrs onwards.

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41. During emergency situations, JCB has to be deployed at night for loading of industrial

waste/ used copper slag and in such cases the working time will be from 08.00 p.m to

08.00 a.m. Contractor will not be eligible for any extra payment on this account.

42. The deployment of JCB/ Tipper is only on need basis during the currency of contract.

43. The JCB/Tipper/Lorry used for the work inside CSL should have valid registration,

insurance coverage and other statutory certificates as per rule.

44. The quantity put for tender is only indicative. There can be deviation and the contractor

is required to execute as per the ordered quantity only.

45. CSL cannot guarantee work on a daily basis or minimum number of trucks per day.

Contractor is required to arrange labour and trucks based on the quantity of waste

generated and the directions given by the Engineer-in-Charge in this regard.

46. The industrial waste generated will be classified into three categories

a) Iron dust, rust, scales, waste earth, dismantled rubble, concrete, masonry works,

road cuttings, used copper slag etc– heavy weight waste

b) wood, cotton/ wool/ plastic materials, packing cases, grass/ leaves/ hardboards

etc. and all other waste materials other than heavy weight waste – light weight

waste

c) mix of used copper slag with clay/ water hyacinth/ plastic/ wood etc, earth with

dry leaves/ plastic/ paper/ cardboard, debris mixed with light weight waste or

any other mix of light & heavy weight waste – mixed weight waste.

The rate shall be quoted separately as above. All measurements for payment will be

based on actual weight measured in CSL Weigh Bridge.

47. CSL cannot guarantee work on a daily basis. The ordering of work will be subjected to

the quantity of Industrial Waste available at the designated dumping areas in CSL yard.

48. No material shall be allowed to be taken outside the industrial area of CSL without the

written order of the Engineer-in-Charge. Any such instances noticed will be against the

terms of this contract and will be at the risk and cost and cost of the contractor.

49. The contractor is required to submit monthly labour report along with wage

disbursement details in the prescribed Performa on or before fifth day of the succeeding

months.

50. Quantities shown in the tender is only approximate and the actual quantity will be based

on the waste generated by the Shipbuilding/Shiprepair activities. Payment will be for the

actual quantity of work executed.

51. CSL reserves the right to split and award the work to more than one agency.

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52. If the contractor fails to arrange the work as per the agreed schedule, CSL will arrange

the work at the risk and cost of the contractor. If the contractor is not deploying

sufficient labour and carts for clearing the waste, CSL will be at full liberty to make own

arrangements for shifting the same at the risk and cost of the contractor.

53. The contractor shall bring all necessary men, materials and machinery required for the

work.

54. The contract workmen shall be provided with uniforms endorsed with contractor’s

name. They must wear required PPEs while at work within CSL.

55. Payments to the workmen by the contractors exceeding the limit fixed by ESI/ PF,

recovery of such contribution will be exempted based on contractors request provided

the following conditions are satisfied.

a) Wage (Basic+ DA) exceeds the monetary limit fixed by the authorities of ESI/ PF

from time to time.

b) Payment of wages shall be made through Bank account and furnished the details

with necessary proof.

c) If exemption is claimed, a valid workmen compensation policy shall be taken for all

the workmen engaged in case of any accident

Exemption can also be claimed if ESI/PF component is paid directly to the authorities

by the contractor and proof of payment is furnished to CSL.

56. All labour, skilled or unskilled shall be provided by the contractor. Settling any dispute

with the labour/ subcontractor will be contractor’s responsibility. Workers/Staff with

more than 60 years of age will not be permitted to work inside CSL.

57. The following services/materials will be given free of cost depending upon availabity.

Contractor has to make his own arrangements to avail the same at his risk and subject to

satisfying statutory rules and regulations if any.

a) Forklift subject to availability

b) Crane facility subject to availability.

58. The contractor is expected to acquaint himself with the site conditions, labour situation,

wage and benefits applicable to labourer’s, working hours, out turn of work by labour

and the fluctuations which are likely to happen till the work is completed on all the

above aspects prior to quoting the rates.

59. The normal working time of the CSL is from 8.15 A.M. to 5.00 P.M on all weekdays

and Saturdays with half an hour interval from 12.15 noon to 12.45 P.M. All Sundays,

second Saturday and fourth Saturday are holidays in addition to CSL declared holidays.

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The site will be available for work during office hours only. However if the Contractor

wishes to carry out the work beyond normal working hours or on holidays, he should get

specific approval from the Engineer-in-Charge for ensuring safety, quality and to have

effective supervision from Department.

60. The work shall be open at all times for inspection to the Engineer-in-charge, his

authorized representative or any other third party deputed by the Engineer-in-charge.

61. Engineer-in-charge will be at full liberty to impose penalties for the violation of any of

the agreement clauses.

62. In the event of Force Majeure situation which are beyond the control of contractor/CSL

which affect the execution of the work or the contractor’s obligations in whole or part,

the contractor will be allowed to suspend the work for the Force Majeure period such

as:

(a) Situations like war, Act of foreign enemies, rebellion, terrorism, riot, strike or

lockout. Natural catastrophes such as earth quake, hurricane or volcanic

activity, torrential rains, floods etc.

(b) Storm, to the extent that it could not reasonably have been expected to occur

at the place, at the time of year.

(c) Epidemic, famine;

(d) Strike or boycott interrupting supply of materials, labour and services to the

site (excluding Strike by employees of contractor for any reason whatsoever).

(e) Any other event or circumstances of nature analogues to any of the above or

an act of God.

63. If the contractor suffers delay in due execution of the contractual obligation due to

delays caused by force majeure as defined above, the agreed time of completion of

the job covered by this contract or the obligations of the contractor shall be

extended by a period of time equal to period of delay, provided that on the

occurrence of any such contingency, the contractor immediately should report in

writing to CSL. A hindrance register shall be maintained by CSL in which the

hindrances due to force majeure and hindrances attributable to CSL shall be

recorded and signed by both parties. The hindrance so recorded will be regularized

in accordance with the Contract provisions. The contractor shall resume

performance of its obligations under this Contract as soon as possible after the

Force Majeure Event no longer exists. During the period of Force Majeure CSL

shall not be responsible for any cost resulting from a Force Majeure Event.

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64. All Safety measures prescribed in the CSL safety manual shall be strictly adhered during

execution of work. Copy of the same is available in the Office of Deputy General

Manager (Civil) and the same may be referred before quoting the rates. Any safety rules

violation by the contractor, suitable penalty not exceeding to ` 5000/- will impose by

CSL, depending on the gravity of violation. Repeat violation will lead to cancellation of

contract based on the recommendation by safety department of CSL.

65. The contractor shall provide the required PPEs to the workmen such as Safety shoes,

Safety Helmet, Gloves etc and should ensure that the workmen are wearing the same at

worksite. Accidents if any occur due to the non use of PPEs is at contractors risk

66. 75% advance from the bill after deducting necessary recoveries will be released if

requested by the contractor as decided by Engineer-in-charge. Balance amount will be

paid only after scrutiny of the bill.

67. All Bank Guarantees shall be unconditional as per the approved format for the particular

case with up to date amendments made by Cochin Shipyard Ltd.

68. Occupational Health, Safety & Environmental requirements

63.1. The contractor is deemed to comply Safety Rules (Refer HSE hand book &

HSE Manual) & Permit To Work Procedures with respect to Occupational

health, safety and environmental policy of the company and also to all

operational controls/standard operating procedures and shall undertake the

work in total compliance with the requirements of the established

Integrated Management System (IMS) consisting of Quality, Health &

Safety and Environmental Management systems of the company.

63.2. A dedicated Safety supervisor to be appointed by the firm for deployment

of 25 or more workers and one safety officer to be appointed by the firm

for the deployment of 50 or more workers.

63.3. If any contractor failed to comply with or violated any

clauses/requirements of occupational health, safety and environmental

Rules effective in the state, in their activities or at work sites and the same

shall be exposed to the government or any competent authorities upon

inspections, the contractor shall be solely responsible for all liabilities

caused by his/her action and shall be responsible for paying the penalty and

taking stipulated corrective actions insisted by the authorities within the

specified time, at their own cost. Any liability to the company in this regard

needs to be compensated by the contractor.

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63.4. Upon completion of the work, contractor shall clear the area and shall not

leave any Occupational health/safety/environmental liabilities to the

company, from their activities at the worksites.

69. Cochin Shipyard Limited reserves the right to terminate the Contract at short notice in

case the agency's performance is found not satisfactory with regard to progress of work,

quality, time factor, labour dispute with their workers, poor safety records and other

violation of any contract conditions. No claim whatsoever will be entertained by Cochin

Shipyard Limited on this account.

70. Delay in work commencement beyond 24 hours after ordering the work will be treated

as non performance from the contractor.

71. In the event of non-performance by the contractor, the performance guarantee will be

forfeited in addition to any other amount/payment due to the contractor for the work

done along with other suitable administrative action by CSL.

72. The contractor shall produce a medical fitness certificate issued by a registered Medical

Practitioner (Allopathy) in respect of all persons proposed to be engaged for their work

in Cochin Shipyard Ltd. No Access control card shall be issued by Cochin Shipyard Ltd.

in absence of the said medical fitness certificate. Directions from Personnel/Welfare

Department of Cochin Shipyard Ltd. in this regard shall be adhered to.

73. The contractor is required to comply with the provisions of the rule in force (amended

from time to time) regarding entry/exit of contractor’s workmen, vehicles and materials.

Necessary police clearance certificate and other photo identity cards approved by CSL

should be produced for this purpose.

74. For inspecting the work site, purchasing tender documents and for depositing

tender/witnessing tender opening, the contractor/ his authorized representative shall

produce photo identity proof for entering CSL premises.

75. CSL shall not be liable for, or in respect of, any damages or compensation payable as

per law in respect or in consequence of any accident or injury to any workmen or other

person in the employment of the contractor or any sub-contractor. The contractor shall

indemnify and keep CSL indemnified against all such damages and compensation and

against all claims, demands, proceedings, costs, charges and expenses whatsoever in

respect thereof or in relation thereto.

76. It will be mandatory for the bidders to indicate their bank account numbers and other

relevant E-payment details so that payments could be made through ECS/NEFT/RTGS

mechanism instead of payment through cheques, wherever feasible.

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77. EMD of unsuccessful bidders will be released by finance department only after the issue

and acceptance of work order by L1 bidder.

78. The tenderers shall have to sign in each page of the tender documents with official

stamp as a token of his acceptance of the conditions stated therein.

79. AGM (CE) mentioned in the General Conditions of Contract shall be read as Deputy

General Manager (Civil).

80. Any dispute(s) or differences arising out of or in connection with the Contract shall, to

the extent possible, be settled amicably between CSL and the contractor. Any litigation

in connection with contract shall be subjected to the exclusive jurisdiction of the Courts

at Kochi, India.

81. Bidders shall quote their basic rate in the tender for the respective items. The total GST

amount should be calculated as per the percentage mentioned in the tender schedule. In

case any bidders make arithmetical errors OR quote with a different percentage, the

same will be corrected as per the notified percentage in the tender.

82. The tax liability as per GST Act rests with the contractor, ambiguity if any regarding the

percentage notified for that particular work OR Services Accounting Code (SAC) etc

shall be taken up with CSL prior to offering of rates.

83. Invoice as per GST Act should be furnished prior to every running account/final bills.

84. The Provisional GST ID of Cochin Shipyard Ltd. is 32AAACC6905B1ZD and Address

of the registered Place of Business of CSL is Administrative Building, Perumanoor,

Cochin-682015.

85. All notices to be given to CSL under the terms of contract shall be addressed to Deputy

General Manager (Civil), Civil Engineering Department, Cochin Shipyard Ltd., P.O.Bag

No.1653, Perumanoor P.O., Cochin – 682 015 and served by sending by post or

delivering the same to DGM (Civil).

86. Tenders duly filled shall be deposited in the Tender Box kept at the office near North

Gate Information centre, Cochin Shipyard Ltd. before the date and time as specified in

the Tender Notice.

87. Any clarifications regarding the tender can be obtained from the office of Deputy

General Manager (Civil) or Ph: 0484 – 2501216/09995804383.

Sd/-

Deputy General Manager (Civil)

Signature, Name &

Address of Contractor:

Date:

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Annexure:I

No: CIV/001/2018/DGM (CE)

Name work: Annual Maintenance contract associated with the collection,

transportation, dumping & disposal of Industrial Waste excluding

metallic scrap

UNDERTAKING BY CONTRACTOR

1. “I / WE HAVE GONE THROUGH THE TENDER, TERMS AND CONDITIONS,

GCC AND ACCEPT THE SAME AND DECLARE THAT THE RATES

QUOTED AS BASIC RATES AND GST SEPERATELY AND NO

ADDITIONAL CLAIM WILL BE RAISED FOR ANY OTHER STATUTORY

RECOVERIES TO BE BORNE BY ME. I / WE ALSO CONFIRM THAT

COVER B (PRICE BID) DO NOT CONTAIN ANY CONDITIONS”

2. “I / WE HAVE NOT MADE ANY PAYMENT OR ILLEGAL GRATIFICATION

TO ANY PERSON/AUTHORITY CONNECTED WITH THE BID PROCESS SO

AS TO INFLUENCE THE BID PROCESS AND HAVE NOT COMMITTED

ANY OFFENCE UNDER THE PC ACT IN CONNECTION WITH THE BID.”

Signature :

Name & address

of the contractor

17

Annexure II

No: CIV/001/2018/DGM (CE)

Name work: Annual Maintenance contract associated with the collection,

transportation, dumping & disposal of Industrial Waste excluding

metallic scrap

UNDERTAKING BY CONTRACTOR

I am fully aware of the following:

1. The tenderers are expected to have read the GCC, special conditions of contract

thoroughly, visited the site and seen industrial waste available for disposal and

understand the scope of works especially the types of industrial wastes involved in

all respects before quoting the tender.

2. Collection and dumping of Industrial waste should be carried out in accordance

with clause No: 39 of special conditions of contract.

3. Contractor is not authorized to collect metallic scraps of any kind from within the

premises of Cochin Shipyard.

4. Contractor is not authorized to transfer any industrial waste outside the industrial

area of CSL

5. Authorized supervisor of the contractor shall be available at site during execution

throughout the entire duration of the contract for receiving necessary instructions

from the Engineer-in-Charge.

Place: Signature of Contractor

Date:

18

Annexure III I. SAFETY COMPLIANCE

ADDITIONAL PRE-CAUTION DURING WORK - CIVIL DEPARTMENT

a) Welding

1. Welding equipment should be rectifier, inspected & certified by competent

authority.

2. Welding cable should be continuous with proper insulation, no joints are

permitted.

3. The equipment should be earthed to the nearest point.

4. The welding holder should be ISI mark.

5. Welding gloves should be compulsorily used.

6. Proper welding shield and safety helmets may be used.

7. The Welding plant should be connected to authorised electrical points with

ELCB & MCB.

8. Qualified /certified /experienced welders should only carry out welding jobs.

9. After work the equipment, supply points to be switched off and cable to be

secured.

10. No welding should be carried out at unsafe/moist area and PTW be obtained at

all applicable area.

b) Gas cutting

1. The hoses used should be as per Industrial colour coding (Acetylene- Maroon,

Oxygen- blue).

2. The hoses should be tested and should have validity.

3. No joints are permitted and in any unavoidable situation they should be more

than 3 meter away secured and no additional joints permitted.

4. The cuttogen used should be standard with flash back arrestor fitted.

5. The hose should be connected to the manifold first and then to the cutting torch.

6. The entrapped air in acetylene should be blown, with care to avoid accumulation

at work place.

7. PTW to obtained on all applicable areas.

8. No cutting is permitted near to painting and flammable materials.

9. On completion of work the manifold should be closed and cutting torch

disconnected and hoses disconnected from manifold.

10. The hoses disconnected from manifold should be pulled out from place of work

and kept in the safe area after rolling.

11. The hose should be painted at every 5 meter with contractor/company name.

12. In case of usage of cylinders, the cylinders should be kept in upright condition.

13. Only experienced/certified workers should be engaged with cutting work.

14. The nozzle selected should be on the basis of the job.

15. Correct pressure to be used for cutting.

c) Electrical connection

1. All equipment used should be inspected by CSL and certified.

2. The power supply should be through ELCB & MCB.

19

3. No loose wires should be used for connection.

4. The equipment cord should not be tempered with and any extension of cable

should be done through proper extension board only.

5. No guard/ shield should be removed from electrical equipments.

6. When not in use, the cables and equipments may be secured properly.

d) Working at height

1. Staging should be erected and inspected where ever applicable.

2. Full body harness to be worn by the individual working at height and should be

attached to a strong point

3. No loose items like hammer, spanners etc should be kept on staging planks

4. In case of high risk work special procedure may be drawn up and approved for

working.

II. ENTRY/EXIT PROCEDURE

a) PRE-REQUISITES

The following documents are mandatory for issue of entry passes for work inside

the yard:

ESIC Declaration/ Personal data form (Annexure 1)

PF nomination form (Annexure II)

Age Proof Certificate (School Certificate or valid Indian Passport)

Police Clearance certificate in original or copy of passport issued within 6 months

from the date of engagement of worker.

Medical Certificate issued by a qualified Doctor (MBBS) – in Shipyard

prescribed format (Annexure III)

Savings A/c Passbook with IFS code

Aadhar

Election ID

EPF form – 11 (Declaration form) (Annexure IV)

b) PROCEDURE

(i) Issue of Entry pass to contract workman/ Supervisor/ Representative

a) The contractor shall submit an application in the prescribed format (Annexure V)

along with all documents mentioned at Para 3 for issuing entry pass. The application

shall be duly recommended by concerned HOD of work awarding Department. The

application shall be submitted to welfare section 7 days prior to attending HSE

Induction training.

b) The newly hired workman/Supervisor/ Representative shall undergo HSE Induction

Training conducted by S&F Department on every Tuesday (Hindi) and Wednesday

(Malayalam).

20

c) Permission for entry to attend HSE Induction training can be obtained by sending E-

mail to Sannidhi gate from concerned work awarding department.

d) On receipt of list of persons who have successfully completed HSE Induction

training from S&F Department, Assess Control Card (ACC) No. will be issued to

each workmen/ Supervisor/ Representative.

(ii) Issue of Entry Pass to Workman/ Supervisor/ Representative through

contractors directly registered with ESIC/ EPF

The procedure for issue of entry passes to Workman/ Supervisor/

Representative through contractors possessing individual ESIC/EPF

Registration number will be same as mentioned in Para 4 (i) above. However,

the following documents may be mandatory:

PF Nomination

Savings A/c Passbook and IFS Code

Aadhar

In such cases the details of ESI/ EPF of the worker shall be \mentioned in

the personal Bio data form and necessary ESI/EPF Challan and ECR should be

submitted to welfare section by 5th

of every month, as having remitted the

contributions in respect of the workman/ Supervisor/ Representatives

(Attendance sheet to be marked “ESI/EPF DIRECT”)

(iii) Issue of Workman/ Supervisor/Representative exempted from ESI/EPF

Coverage.

If any Workman/ Supervisor/Representative is exempted from ESI/EPF

owing to “above wage limit” (₹15000/- PM for EPF and ₹21000/- PM for ESI),

a copy of Employees Compensation Package (Preferably covering medical

treatment expenses also) taken in respect of the Workman/

Supervisor/Representative engaged for work in CSL, shall be submitted to

welfare section along with joint declaration (Annexure VI) signed by the

worker, contractor/ contracting firm and duly counter signed by concerned

HOD.

(iv) Issue of Entry Pass to Service Engineer.

Based on the E-mail from concerned work awarding department, entry will be

permitted to service engineers for part time work or for a period upto 6 days on

production of valid ID proof subject to attending a preliminary safety awareness

programme arranged at Sannidhi gate. In case of part time work, work awarding

department shall clearly specify the periodicity of the work for incorporating same in

the entry pass.

If the Service Engineers requires entry pass for more than 6 days, he/she shall attend

HSE Induction training conducted by S&F Dept. and submit relevant document as

mentioned at Para 3.

(v) Issue of Entry pass to personnel engaged directly by INDIAL NAVY / CLIENTS

21

Entry Pass will be issued to Personnel engaged directly by Indian Navy/ Clients

based on the recommendation by the Officer in Charge of the Vessel and Project

Manager subject to submission of Personal Bio data, ID Proof and an Undertaking

(Annexure VII) with regard to the character/ antecedent of the person. In such cases,

the safety and the Security of the person shall be the responsibility of the officer in

charge of Vessel.

c) OTHER CONDITIONS

Entry will be permitted strictly to Workman/ Supervisor/ Representative aged below

60 yrs only. No entry will be permitted to any person above 60 urs under any

circumstances.

Details of Workman/ Supervisor/Representative available in Aadhar (Name, DOB,

Gender etc) should exactly match with the details given in Age proof certificate of

the Workman/ Supervisor/Representative. In case of any correction in the above

particulars, the same has to be done before attending the HSE Induction Training.

Contractor shall submit attendance of all the Workman/ Supervisor/Representative

engaged by them including newly hired Workman/ Supervisor/Representative by 5th

of every month in variably failing which necessary justification shall be obtained

and any penalty/ interest/ fine charged by statutory authority will be born by the

contractor.

No entry will be permitted without attending HSE Induction training conducted by

S&F Dept.

i) No passes will be issued for Workman/ Supervisor and contractor if the above guidelines

are not complied in all aspects.

ii) Safety violation if found the contractor will be liable fine as per the contract OR

cancellation of contract as decided by the competent authority.

iii) The above directions shall be read with the other existing rules.

Signature :

Name & Address of contractor :

22

Annexure IV

Electronic Payment Mandate Form (Mandate for receiving payments through RTGS/_EFT Cochin Shipyard Ltd)

1) Name of Individaual / firm /

Company *

2) Address *

Mobile / Phone No *

3) Vendor Code (if available)

4) Permanent Account

Number(PAN) –

--

5) Part iculars of Bank Account

a. Name of the Bank *

b. Name of the Branch *

c. Branch Code

d. City Name

e. Branch Telephone No.

f. Bank IFSC Code *

g. 9-Digit MICR Code -- --

h. Type of the Account (S.B,Current or Cash Credit ) with code (010/011/013)

*

i. Account Number (as appearing on the cheque book) *

6) Email ID *

(Please enclose a cancelled un-signed cheque leaf to enable us to verify the details mentioned above)

I / We hereby declare that the particulars giv en abov e are correct and complete.

(………………………………………………)

Authorised Signatory * Details are compulsory for making the NEFT payment. #NEFT forms without cancelled cheque will not be accepted.

Sl.

No.Description of Items Unit

Rate

(in figures & words)

Amount

(in figures & words)

1

10 T T

2

450 T T

COCHIN SHIPYARD LTD.

Name of Work: Annual Maintenance contract associated with the collection, transportation, dumping & disposal of Industrial Waste excluding

metallic scrap

CIVIL ENGINEERING DEPARTMENT

Collecting and disposing all waste materials

(heavy weight waste) such as iron dust, rust,

scales, waste earth, dismantled rubble, concrete,

masonry works, road cuttings, used copper slag

etc. The loaded waste shall be weighed in the

weighbridge of CSL and disposed within the

waste dumping location within CSL as directed

by the Engineer-in-Charge. The rate shall include

cost for loading, unloading, transportation etc

complete.

No: CIV/001/2018/DGM (CE)

Quantity

TENDER SCHEDULE

Collecting and disposing all waste materials (light

weight waste) such as wood, cotton/ wool/ plastic

materials, packing cases, grass/ leaves/

hardboards etc. and all other waste materials other

than heavy weight waste generated from

production/ repair/ construction/ maintenance

activities in shipyard .The loaded waste shall be

weighed in the weighbridge of CSL and disposed

within the waste dumping location within CSL as

directed by the Engineer-in-Charge. The rate shall

include cost for loading, unloading, transportation

etc complete.

23

3

20 T T

4

a

50 T T

b

5 T T

loading of dust collected in pallets at Hull shop,

Paint coating shops etc.The rate shall include cost

for loading, unloading and transporting to the

waste dumping location , weighbridge within

CSL. (Crane facility will be available free of cost

for loading, unloading of dust collected in pallets

from Hull shop & paint/marine coating shops. The

pallets shall be returned to the shops immediately

after disposal of dust)

Collecting and disposing all waste materials

(mixed weight waste) such as mix of used

copperslag with clay/ water hyacinth/ plastic/

wood etc, earth with dryleaves/ plastic/ paper/

cardboard, debris mixed with light weight waste

or any other mix of light & heavy weight waste

generated from production/ repair/ construction/

maintenance activities in shipyard. The rate shall

include cost for loading, unloading and

transporting to the waste dumping location,

weighbridge within CSL as directed by the

Engineer-in-Charge.

Collecting dust particles generating from plasma

cutting machine, section blasting machine & sheet

blasting machines in Hull shop, dust generating

from paint/ marine coating shops as follows.

loading manually from dust collecting point of

shot blasting machine in Hull shop. The rate shall

include cost for loading, unloading and

transporting to the waste dumping location, weigh

bridge within CSL as directed by the Engineer-in-

Charge

24

5

a) Man Mazdoor 800 Hr. Hr.

6

a By engaging dozer (JCB)

1500 Hr. Hr.

b By engaging Tipper (capacity <2T)

240 Hr. Hr.

SUB TOTAL

CGST @ 9%

SGST @ 9%

GRAND TOTAL

Sd/-

Deputy General Manager (Civil)

Signature

Name & Address of Bidder

Date:

Deployment of the following along with operator,

fuel, oil and other incidental expenses etc

complete for levelling, earthwork, handling of

wastes etc as directed by the Engineer-in-Charge.

Engaging man mazdoor for various miscellaneous

works and any other work pointed out by the

Engineer-in-charge. The rate quoted shall be

inclusive of hire charges of labour, tools & plants

etc complete.

25