Document Collaboration and

co-authoring using office (365) in

Onedrive

Presented by

ENIKUOMEHIN, A. OluwaToyin, PhDDepartment of Computer Science

Lagos State University, OJO, Lagos.

Co-authoring

Co-authoring is simply having several people

work on a document at the same time.

Needed for document requiring fast turn

around and high accuracy with multiple pairs

of eyes on each paragraph.

Office has functions that allow you to

make comments, track changes, as well

as activities for creating quality documents. .

Co-authoring

There are two ways to co-author documents that are supported in Office:

Regular Co-authoring

Real time Co-authoring

.

Regular Co-authoring

Regular co-authoring is when you and

others work on document simultaneously,

and not block each other.

As others work on the document you

can see which paragraph they have

temporarily locked as they edit.

You can see who is working on the

document by looking in the

Collaboration Corner.

Real Time Co-authoring

Real-time co-authoring is when two or more colleagues can type at the same time and automatically see text changes as they happen.

You can see the cursor location where someone is typing and what they’re typing as they are editing.

The location and text of the colleagues appears on the document very quickly, with formatting following shortly thereafter.

What I need to Co-author in Office

One Drive for Consumer.

One Drive for Business

SharePoint Online

SharePoint Sever

What I need to know to Co-author

For real time co-authoring, documents must be stored online.

Use one drive, SharePoint online but not SharePoint server

Co-authoring with office is turned on by default in One drive and SharePoint Online

No need for special configuration

APPS that supports Co-authoring

Word and PowerPoint on all platforms, and on all versions since Office 2010.

Excel Online, Android, and Windows Mobile.

Real-time co-authoring is supported on Word for Windows Desktop 2016,

And Word, PowerPoint, and Excel Online

World 2016 has real time and regular co-author mode

File format that supports Co-authoring

Co-authoring is only supported on newer file

formats such as .docx, .pptx, and .xlsx

VBA macros are not supported in co-

authoring documents.

,

Remember

Documents with Track Changes enabled do not support real-time typing in Word but you can still co-author.

VBA macros are not supported in co-

authoring documents.

Real-time co-authoring is deployed as a cloud service

Microsoft Office can be

Integrated into browsers

Office 365 offers Current

Employees and Students

Microsoft Office on up to 5

Personal Computers (Windows

and/or Mac)

Office 365 Includes web

and Mobile Versions of

Word, Excel, PowerPoint

and OneNote for Creating

and Editing Documents

Document Sharing and

Collaboration requires the

Documents to be stored on

OneDrive. Office 365 comes

with 1TB of OneDrive space

and DropBox-style file sync.

Upon logging in to the Office 365

portal, 9 web apps are available

by default: Yammer, OneDrive, Sites

Delve, Video, Word Online, Excel

Online, PowerPoint Online and

OneNote Online.

While LASU can add

licensed apps to the portal, it

is important to note that

Microsoft may also add apps as

they are developed for Office 365.

? ?

Office 365 keeps you efficient and in control

Simplified managementRemote PowerShell and fall through

experience to specific services to gain

similar server configuration control

Role-based accessMore granular role base access for

administrators, partners and end users

Federated identity and single sign-onDifferent identity options for your

organization, including full support for

single sign on with the cloud

Now, let’s take a look at

OneDrive!

File Management in OneDriveCreate New, Upload, Deleting, Sharing, Folders, Recycle, Sync & More

Edit a Document in the Cloud

or

Edit it on your Computer

Saving - Automatically Saves while working on

OneDrive

or

Save a Document to another location, like the

Network or your Computer

Sync Files and Folders on OneDrive

Find them in your Favorites*

NOTE: *Not currently available for Mac’s.

Editing from the OneDrive in Favorites

The Save Disk in the office program will have two little arrows letting

you know it is automatically saving your file while in OneDrive

Share files in OneDrive

Select either

Edit or View

Emails can be

sent when

Sharing

Files or Folders

Get a Link

Email Examples of Shared

Files or Folders

Share a file with one or several users Share a Folder

Shared Document with Real Time EditingSeveral users can be editing the same document at the same time.

A flag and name appears at the exact

place when someone is editing a shared

document as they are typing.

The top bar displays

details of who is editing.

Recap - Office Differences at a Glance

Office on Campus Computers

Local to the computer

Full editing functions/features

Backed up by Dickinson

College when files are stored

on Network

Office 365

An On-line version by using a

browser

Share files with real time editing

Lite editing functions/features

Frequently Asked Questions about

Office 365

Will there be more training?

Yes, the department has incorporated technical sessions

into the monthly seminar. Office 365 tutorial is also

available on Microsoft website

Do I have install something on my

computer at work to use Office 365?

No, To use Office 365 you simply use your email account

and password to log in.

What can I store on this Space, the cloud?

Microsoft OneDrive is file storage space on a Microsoft server.

You may store any type of files on your OneDrive space.

(i.e. zip files, audio files, video files, PDFs, etc.)

Not just Microsoft Office documents (.docx, .xlsx, etc.).

Please note that OneDrive space is not backed up

by Microsoft and thus, any files deleted from OneDrive are NOT recoverable.

Who may use Office 365?

Office 365 is for everyone with a valid subscription and a

valid email-address.

If I share a document can I get back to my original version?

Yes, under the Manage is Version History which gives you

the ability to restore to a specific version on a specific date.

Time For Hands on

So let run some practical …

Questions?

Should you have any more questions or may need help,

please contact me at toyinenikuomehin@gmail.com or

call +2348033930557. Twitter: @enikuomehin, @chyzeay

Thanks!