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Minutes of the Collective Management Transition Committee

initial meeting, 1:00 p.m. Sunday, April 17, 2011

at the MOD

Present were Anni, Heather, Russ, Teryani, and Jim.

The following agenda was adopted:

- select a chair

- draft a charter

- agree on the purpose of the committee

- discuss nature of ongoing communication with Jason re

monitoring progress of staff transition effort

- decide how to lead conversation at next board meeting

Russ was designated chair. He read back the motion under which the committee

was created, as initially proposed and as finally adopted, per draft minutes

of the April 5 board meeting, and noted that Jason had already forwarded a

copy of the minutes of the staff transition committee meeting of April 7.

The committee agreed to the following draft charter:

The collective management transition committee will facilitate a

positive, timely transition to collective management, both at the

staff level and at the board level, by

- ensuring the transition occurs in a timely, successful,

and holistic manner,

- collecting information that would aid in the transition at

the board level and at the staff linkage level,

- updating the policy register to support collective

management, and

- supporting the necessary cultural shift among the board

and staff.

There was some discussion on whether the committee should seek to establish

direct dialogue with staff transition committee, or conduct all communication

only through Jason. It was agreed that existing governance policies would

require the latter. Ultimately, as the transition actually occurs, the

communication link would be to a staff designee. Concerns were expressed

about creating any confusion around this matter.

It was agreed that we need to coordinate timelines with the staff transition

committee and to maintain sufficient communication that we do not find

ourselves going in different directions. If at some point it was felt that

direct contact with the staff transition committee was needed, we would need

to ask the board for authority.

With respect to the initial communication with Jason, it was agreed to ask

him (1) is there anything the staff committee needs from this committee or

from the board, and (2) what is the staff's timeline. If possible, we would

want responses by Friday, April 22. Russ agreed to draft this initial

communication and circulate the draft among the committee.

Subsequent communications might ask Jason to "check in" with the committee at

intervals on the staff committee's progress, possibly also ask to see a

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schedule of trainings the staff is taking. Any "instruction" to Jason with

respect to "ensuring" a timely transition would have to come from the board.

There was some discussion about a need for the board also to take some

trainings.

It was noted that this meeting had not been posted to the ACG website or the

owners forum. Although this is a board committee, its meetings are open to

owners and staff. These minutes will be posted, and notices of subsequent

meetings will be appropriately posted.

Russ agreed to prepare a committee report for the May 3 board meeting.

The meeting adjourned at 2:30 p.m.