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1 Name of the project Competency Management System

2 Objective/Vision To have a system / framework in place for the organization that

focuses on various competencies essential for the

organization’s growth

 – competency Building and competency

Management- maintaining the details of competencies acquired

and upgraded by the employees.

3 Users of the System 1.  HR Department

2.  Employee

3.  Appraisal & Compensation department

4.  Training department

5.  Senior Management

4 Functional Requirements

(At least Eight)

1.  Provide role based access to system

2.  Allowing senior management to create, update, delete

various positions and competencies required for these

positions  – competency building.

3.  Allowing an employee to create, update, delete data on

competencies acquired by him for his/her position. To

maintain the employee competency score card

centrally.

4.  Superior is able to view the employee competency

score card. Superior to be able to fill up the score along

with the supporting evidence as text comments.

5.  Peers to able to review and update the score card with

their comments on the employee’s performance In

employee score card based on various parameters like

relationship with peers, leadership skills, Technical

Skills, Problem Solving Skills, Communication Skills.

6.  Final score for the employee is to be calculated

(Average of 3 scores) and recorded in the central

database. Employee, superior be able to view the final

score of employee.

7.  Employee superior be able to get details of employee

on competencies need to improve, training to attend,

and suggested promotions.

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8.  Training department be allowed to create, update,

delete training program and maintain centralized data

of the same.

9.  Employee to be able to search and enrol for a training

program.

10. System be able to forecast training requirements on

number of employees per module, per department, per

competency etc. based on updated employee

competency scorecard to help training department

prepare the training plan.

11. System to provide various analytical reports to

appraisal & compensation department for devisingappraisal plans and for reference by senior

management.

5 Non-Functional

requirements

Secure access of confidential data (User’s details)

6 Tools & Technologies to

be Used

1.  Create a detailed UML diagram using RSA 7.5

2.  Deploy the solution using Web-Sphere Application

Server tool-Kit which serves dual purpose i.e. as an IDE

as well as an application server.  – RAD

3.  DB2 Database