CME 11TH ANNUAL WINTER HP &I KNEE COURSE

www.icjr.net/2019winter

CME

Exhibitor SHOWKIT

11TH ANNUAL

WINTER HIP & KNEE COURSE

VAIL MARRIOTT I VAIL, CO JANUARY 17- 20, 2019

http://www.icjr.net/2019winter

For more info, contact +1-512-294-4329 or [email protected] 1

Thank you for your support in the 11th Annual Winter Hip & Knee Course schedule from January 17-20, 2019 at the Vail Marriott. Following is important information relative to your exhibit. Please contact Genevieve Moreno at [email protected] if you should have any questions after reviewing this information.

TABLE OF CONTENTS

EXHIBIT REFERENCE GUIDE -3

Venue

Accommodations

Ground Transportation

Ad Insert/Room Drop Instructions

Exhibit Personnel, Dates & Hours

Exhibit Space

Installation of Exhibits

Dismantling of Exhibits

MANDATORY ICJR BADGE REGISTRATION FORM Page 4-5

CRITICAL DEADLINES Page 6

Vail Marriott Exhibitor Contacts

Onsite ICJR contacts

MANDATORY MARRIOTT EXHIBITOR FORM Page 7-10

Shipping & Receiving Charges

Box Labeling Expectations

Exhibitor AV & Electrical Order Form

BOX LABEL TEMPLATE Page 11

SCHEDULE OF EVENTS Page 12

PARKING Page 13


EXHIBIT REFERENCE GUIDE

DIDACTIC SESSIONS

Vail Marriott 715 West Lionshead Circle Vail, CO 81657 +1 970-476-4444

FREIGHT SHIPPING ADDRESS

Name of Guest/Vendor, Exhibitor Company Name ICJR, 01/17/19 Vail Marriott Mountain Resort 715 West Lionshead Circle Vail, CO 81657 Box 1 of 1, 1 of 2, etc. SEE AD INSERT/ROOM DROP SHIPPING INFO BELOW

ACCOMMODATIONS UPDATE: ROOM BLOCK CLOSED AS OF DECEMBER 18, 2019 Online: https://book.passkey.com/go/2019ICJR Phone: 1-877-622-3140

All exhibitors and their personnel are responsible for making their own travel and lodging arrangements. For cancellation policy, please see https://icjr.net/meeting/2019-11th-annual-winter-hip-knee-course.

GROUND TRANSPORTATION We are working with Colorado Mountain Express (CME) to provide discounted ground transportation to and from Eagle County Regional Airport and Denver International Airport. Please use This Link to book your ground transportation online. Be sure to mention “ICJR” if you call by phone to make reservations to guarantee our discounted rate.

AD INSERTS/ROOM DROPS INSTRUCTIONS If you have purchased an ad insert or room drop for this course, please make sure it is one page, no larger than 8.5” x 11”.

1. Send digital proof to Director of Corporate & Member Relations, Genevieve Moreno, [email protected] no later than Friday, January 4, 2019.

2. Once approved, please print 275 copies to arrive at the Vail Marriott no later than Monday,January 14, 2019

3. Ship only ad inserts & room drops to the following address:

Vail Marriott ATTN: Brie Chaloux/ICJR C/O Company Name

715 West Lionshead Circle Vail, CO 81657

4. You MUST provide the tracking number of this package to Genevieve Moreno at the time ofshipping. It is the responsibility of the sponsoring company to provide these tracking numbersto not incur additional charges or handling fees.


EXHIBIT PERSONNEL All participants affiliated with exhibits must be registered as an industry attendee, including complimentary registrations as part of exhibit support. Industry badges allow access to the exhibit floor and all scientific sessions. The Exhibitor Badge Registration Form (pages 4-5) is required by Friday, January 4, 2019. Please send to [email protected].

EXHIBIT DATES & HOURS** Thursday, January 17 6:00 AM - 9:35 AM, and 6:15 PM – 6:30 PM

7:40 PM - 8:40 PM (Welcome Reception in Exhibit Hall)

Friday, January 18 6:00 AM - 10:05 AM and 5:00 PM - 5:30 PM

Saturday, January 19 6:00 AM - 10:15 AM and 6:05 PM - 6:35 PM

Sunday, January 20 6:00 AM – 8:40 AM

**Times are subject to change based on the final program agenda.

Exhibitors may access the Exhibit Hall 30 minutes prior to opening and remain 30 minutes after the close each day. All exhibits must be staffed during open hours.

EXHIBIT SPACE FYI: No booth numbers are assigned to prior to the setup onsite. Your booth location will be identified with a custom company name table tent for easy identification by your company representatives. Depending on sponsorship, each exhibit space will be furnished with one to two skirted 6' x 30" tables, two to four chairs, and one small wastebasket.

Electrical, audio visual, telephone and internet services can be ordered directly through the Vail Marriott.

INSTALLATION OF EXHIBITS Exhibits can be installed on Wednesday, January 16, 2019, 1:00 PM - 10:00 PM. Assembly of exhibits during regularly scheduled conference hours will not be permitted. Please confirm packages arrive no earlier than Monday, January 14, 2019 and prepare yourself any all onsite personnel with tracking numbers as this remote location can be more difficult for shipping.

DISMANTLING OF EXHIBITS Exhibits are officially closed on Sunday, January 20, 2019 at 8:40 AM. All exhibits must remain intact until the official closing time and may not be dismantled or removed, in whole or in part, before that time. After the close of exhibits, all materials must be removed no later than 2:00 PM on Sunday, January 20th.

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EXHIBITOR BADGE REGISTRATION FORMPlease email form to [email protected] by Friday, January 4, 2019.

MainOnsiteContact:

First Name Last Name Company Name

Title Email Onsite Contact Number

Address

Additional Representative:

City, State Zip

FirstName LastName Degree(ifApplicable)

Title Email OnsiteContactNumber

Addresssameasmain contact

Address City, State Zip

AdditionalRepresentative:



Addresssameasmaincontact

City, State ZipAddress

Formoreinfo,contact+1-512-294-4329 [email protected]

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MainOnsiteContact:



Address


City, State Zip



Addresssameasmain contact

Address City, State Zip




Addresssameasmaincontact

City, State ZipAddress

Formoreinfo,contact+1-512-294-4329 [email protected]

EXHIBITOR BADGE REGISTRATION FORMPlease email form to [email protected] by Friday, January 4, 2019.


CRITICAL DEADLINES

MANDATORY VAIL MARRIOTTT EXHIBIT FORM Shipping/ Electrical / AV / Rigging Thursday, January 3, 2019

Exhibitor Badge Request Form Friday, January 4, 2019

Freight/Drayage Delivery Date Monday, January 14, 2019 Installation of Exhibits Wednesday, January 16, 2019 Dismantle of Exhibits Sunday, January 20, 2019

VAIL MARRIOTT EXHIBITOR SUPPORT Your primary contact for service orders, shipping, installation and dismantle is our Vail Marriott Director of Event Planning.

Return Exhibitor Mandatory Form to: [email protected] or Fax: 970.479.6996

Brie Chaloux Event Manager Direct: +1 970-479-5010 Fax: +1 970-479-7025 [email protected] Please contact Brie with any logistical questions or concerns.

Shipping and Receiving Matt Logel, Guest Relations Manager Phone: +1 970-476-4444 (Hit “O” for operator and ask to get him on radio for you). [email protected]

AV PSAV, Lead Contact: Nick Wilczynski Phone: 970-476-4444 (Hit “O” for operator and ask to get him on radio for you). [email protected]

ONSITE ICJR CONTACTS Genevieve Moreno, Director of Corporate & Member Relations Mobile: +1 512-294-4329 [email protected]

Susan Padien, Senior Program Manager Mobile: +1 610-299-0892 [email protected]

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EXHIBITOR KIT

All exhibitors must fill out this kit 2 weeks prior to arrival regardless of their needs so that we

can ensure each exhibitor is accounted for in our preparation for your show.

For billing purposes, please note that our standard method of charging for any

services requested is to post charges to the guest room. If you are not a guest of

the hotel or prefer to use an alternative method of payment there is a page for

payment included in the back of this kit which must be completed for services to

be rendered.

Please fill out the forms and return them to the Resort no later than 2 weeks

prior to the show date to ensure that all of your needs can be accommodated on

site.

**should you chose to provide an alternative method of payment - due to PCI

compliance an accountant will be contacting you prior to the event to collect your

full credit card information**

General exhibitor questions should be directed to 970.476.4444.

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SHIPPING AND RECEIVING CHARGES

We have the ability to receive UPS, Federal Express / Freight and USPS packages. We will be happy to assist you with your shipments. With regard to outgoing packages, we can prepare shipments via Federal Express. We are also a drop-off location for UPS packages and packages with UPS air-bills are acceptable for outgoing shipments.

Vendors will be responsible for their own shipping charges, unless otherwise instructed by the group contact.

The following Handling Fees will be applied by the Hotel to shipments:

Item Weight Handling Fee

<5lbs $2.50

5lbs – 9lbs $5.00

10lbs – 19lbs $10.00

20lbs – 49lbs $25.00

50lbs - 99lbs $35.00

100lbs – 150lbs $50.00

Freight <500lbs $75.00

Freight >500lbs $100.00

Shipments can be received and stored at the hotel no earlier than 3 business days prior to the group arrival / exhibitor event. Shipments received earlier are subject to storage fees and may be turned back if they cannot be accommodated at the Resort due to storage limitations.

BOX LABELING EXPECTATIONS

The following information should be clearly stated on all packages as follows:

Vendor Exhibitor Name: Name of Guest/Vendor Company Name: Vendor / Exhibitor Company Name Conference Name: Name of Group, Arrival Date Address: Vail Marriott Mountain Resort

715 West Lionshead Circle Vail, CO 81657 Box 1 of 1, 1 of 2, etc.

Example: John Doe, XYZ Company ABC Group, Arriving 06/14/16 Vail Marriott Mountain Resort 715 West Lionshead Circle Vail, CO 81657 Box 1 of 1, 1 of 2, etc.

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EXHIBITOR AV AND ELECTRICAL ORDER FORM PLEASE SEND THIS FORM 2 WEEKS PRIOR TO THE SHOW DATE TO:

[email protected]

COMPANY NAME____________________________________ Booth # __________

GUEST NAME____________________________________ Confirmation # __________

Will you require an electrical circuit or AudioVisual equipment at your booth? Please circle your response:

Yes No

If yes, please fill out the grid below:

Qty ITEM DESCRIPTION DAILY COST # OF DAYS TOTAL COST

47“ LCD TV Monitor $250.00

50” LED TV $350.00

High Speed Wireless Internet (10 MBPS) **available for purchase at the front desk**

(1) User $14.95 N/A N/A

120 V Circuit $30.00

Power Strip $8.00

Other: please describe

**SUB-TOTAL

* Custom internet configurations please email [email protected]

**If your power needs are greater than a standard outlet please describe what you are powering and if you will be providing cables etc. __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ *** This is the cost prior to the 24% taxable service charge and sales tax of 8.4%

BOX HANDLING Please circle the appropriate responses so that we can be prepared to manage your materials

Will you be shipping packages to the Resort? Yes No

Will you be shipping packages out at the end of the show? Yes No

What are you planning to ship to the Resort? Circle all that apply:

Small Boxes – 10lbs. or less Small Cases – 10-25lbs Large Cases – 25 to 150lbs

Palettes/Freight under 100lbs Crates/Palettes over 500lbs

Do you have any special needs or arrangement we should we be aware of regarding your

shipment(s)? Please list information below:

______________________________________________________________________________

______________________________________________________________________________

mailto:[email protected]

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PAYMENT INFORMATION ONLY NEEDS TO BE COMPLETED AND RETURNED IF YOU ARE NOT A GUEST OF THE HOTEL OR IF YOU WISH TO PAY WITH AN ALTERNATE METHOD OF PAYMENT THAN WHAT IS BEING USED TO COVER GUEST ROOM CHARGES

PAYMENT INFORMATION MUST BE PROVIDED FOR AUDIOVISUAL EQUIPMENT RENTED, ELECTRICITY UTILIZED AND PACKAGES SHIPPED IN AND OUT PRIOR TO YOUR ARRIVAL

PLEASE SUBMIT 2 WEEKS PRIOR TO ARRIVAL OF THE SHOW – BOXES CANNOT BE DELIVERED TO YOUR TABLE OR SHIPPED OUT UNTIL A PAYMENT METHOD HAS BEEN RECEIVED

Company Name__________________________________ Phone* _____________________

Billing Address __________________________________________________________

City, State, Zip __________, _____,__________

Ordered by ___________________________________

Payment method: _____VISA _____MC _____AMEX _____ DISCOVER _____GUEST ROOM

Last 4 digits of credit card* ___________

Expiration Date _______________

Name on Card ___________________________________________________

Cardholder Signature _____________________________________________

*Please provide a phone number where the card holder can be reached to receive the entirecredit card number as we are unable to receive the full number on this form due to PCICompliance.

*Accounting Office Use Only: _________________________________________________


INBOUND SHIPPING Please place a copy of this label on each item that you are sending to the Vail Marriott: ………………………………………………………………………………………

Contact/Guest Name:__________________ Company Name: ______________________ ICJR, 1/17/19 Vail Marriott Mountain Resort 715 West Lionshead Circle Vail, CO 81657 Box of _____ of______

………………………………………………………………………………………

………………………………………………………………………………………

Contact/Guest Name:__________________ Company Name: ______________________ ICJR, 1/17/19 Vail Marriott Mountain Resort 715 West Lionshead Circle Vail, CO 81657 Box of _____ of______ ………………………………………………………………………………………


PRELIMINARY SCHEDULE OF EVENTS THURSDAY, JANUARY 17, 2019

6:00 AM REGISTRATION & BREAKFAST 7:00 AM General Session 8:05 AM PRE-RECORED LIVE SURGERY 9:05 AM BREAK 9:35 AM General Session 6:15 PM BREAK 6:30 PM General Session 7:40 PM WELCOME RECEPTION 8:40 PM ADJOURN

FRIDAY, JANUARY 18, 2019 6:00 AM BREAKFAST 7:00 AM General Session 8:30 AM PRE-RECORED LIVE SURGERY

9:35 AM BREAK 10:05 AM General Session

5:00 PM BREAK 5:30 PM General Session 6:50 PM ADJOURN

SATURDAY, JANUARY 19, 2019 6:00 AM BREAKFAST

7:00 AM General Session

8:45 AM TBD: LIVE SURGERY

9:45 AM BREAK 10:15 AM General Session

6:05 PM BREAK 6:35 PM General Session 7:45 PM ADJOURN

SUNDAY, JANUARY 20, 2019 6:00 AM BREAKFAST 7:00 AM General Session 8:10 AM BREAK 8:40 AM General Session

11:10 AM COURSE ADJOURN


PARKING Valet Only $20.00 per day (discounted ICJR Rate)

Self-Parking Options

Vail Village & Lionshead (closed-in structure):

0 to 2 hours Free 2 to 3 hours $15 3 to 4 hours $20 4 to 24 hours $25 All day cap

*Arrive after 3 p.m. for free parking in both structures until 3 a.m.**Arrivals from 1 p.m. until 3 p.m. will be charged $15.00*

IN-TOWN SHUTTLE The Town of Vail offers a complimentary In-Town Shuttle Service (route below in grey). Guests can pick up the shuttle directly in front of the hotel every 5 to 10 minutes in peak seasons and every 15 to 20 minutes during the off-season. The In-Town Shuttle runs on a continuous loop through Lionshead, Vail and Golden Peak Villages from 6:30AM to 1:30AM daily.

CME 11TH ANNUAL WINTER HP &I KNEE COURSE

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