Clinical Research Billing Compliance Town Hall
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Clinical Research Billing Compliance Town Hall Epic 2010 Research Functionality upgrade
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Clinical Research Billing Compliance Town Hall. Epic 2010 Research Functionality upgrade. CRBO: OHSU Clinical Research Billing Compliance Office. Kristin Hackney. Epic Research Functionality Upgrade - PowerPoint PPT Presentation
Transcript of Clinical Research Billing Compliance Town Hall
Clinical Research Billing Compliance Town Hall
Epic 2010 Research Functionality upgrade
CRBO: OHSU Clinical Research Billing Compliance Office
Epic Research Functionality Upgrade
• August 4-6th, 2011 new research functionality will be implemented with the Epic 2010 Upgrade– Research subject will be “associated” with a study
(replacing the FYI)• No change from existing policy. Policy still applies only to
research subjects receiving clinical services on a research study
• Conversion of all existing active research FYIs will be done
Kristin Hackney
2CRBO: 06.21.2011
CRBO: OHSU Clinical Research Billing Compliance Office
Epic Research Functionality Upgrade
– Functionality of the Research Association
– New process for entering and maintaining research subject participation in Epic
– Effects of the upgrade on the Industrial Accounts
– Updated research visit scheduling
Kristin Hackney
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CRBO: OHSU Clinical Research Billing Compliance Office
A Research Indicator displaying study status will now be visibleon the top of the patient’s record along with the other demographic information. The research status will be listed as either:• Active – Has signed consent• Inactive – Completed all clinical services(after Epic upgrade*)
* Research FYIs deactivated prior to upgrade will remain under Inactive FYI flags.
Kristin Hackney
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CRBO: OHSU Clinical Research Billing Compliance Office
• To view active research trials for a patient- Click on Research Indicator from the patient header
Kristin Hackney
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CRBO: OHSU Clinical Research Billing Compliance Office
• To view inactive research trials for a patient- Click on Research Indicator from the patient header
Kristin Hackney
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CRBO: OHSU Clinical Research Billing Compliance Office
Research Studies • Details on the patient’s participation in a study is on the
Research Studies screen. This screen will include information on:• Title and IRB #• The date the participant signed consent• Current status of their participation in the trial (active or
inactive)• PI and study staff names• Research industrial account number or zero charge
account• Billing Indicator
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CRBO: OHSU Clinical Research Billing Compliance Office
Research Studies - Active
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CRBO: OHSU Clinical Research Billing Compliance Office
• To view trials on which the patient is no longer active (made inactive after 8/2011), check the Inactive button on the top right hand side of the Research Studies screen.
• To view an FYI that was deactivated prior to the Epic upgrade you can still go to the More Activities menu, choose the FYI option, and click on Show Inactive flags option.
Kristin Hackney
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CRBO: OHSU Clinical Research Billing Compliance Office
Research Studies – Inactive
Kristin Hackney
10CRBO: 06.21.2011
CRBO: OHSU Clinical Research Billing Compliance Office
Research Studies Tab• If you have clicked on the Research indicator at least once,
the Research Studies tab will appear in the Clinical Navigator. You can access the Research Studies page by clicking on tab.
Kristin Hackney
11CRBO: 06.21.2011
CRBO: OHSU Clinical Research Billing Compliance Office
Kristin Hackney
12CRBO: 06.21.2011
CRBO: OHSU Clinical Research Billing Compliance Office
New process for Research Subject participation
• CRBO will be assuming responsibility for the FYIs June 30th, 2011
• After the upgrade in August, CRBO will continue this responsibility with research patient associations– Coordinators will notify CRBO via email on the new
Research Subject Study Status Change Form within 3 days of a patient signing consent and also when patient is no longer active on the study
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13CRBO: 06.21.2011
CRBO: OHSU Clinical Research Billing Compliance Office
New process for Research Subject participation
• CRBO will update Epic within 2 business days of receiving the information.
• If you do not see a research association when you think you should, please contact the [email protected]
Kristin Hackney
14CRBO: 06.21.2011
CRBO: OHSU Clinical Research Billing Compliance Office
Research Study Accounts
• Industrial Account request process remains the same
• Each research study must have a unique study record
• Must be linked to either an:- Industrial Account OR- Zero Charge Account
Kristin Hackney
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CRBO: OHSU Clinical Research Billing Compliance Office
Research Study Accounts
Accounts starting with:1 - Industrial Account
Research charges - yes7 - Zero Charge Account
Research Charges - No
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CRBO: OHSU Clinical Research Billing Compliance Office
Research Visit Scheduling
• A research only appointment can only be scheduled if there is an active patient association to a research trial.
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CRBO: OHSU Clinical Research Billing Compliance Office
• Contact the CRBO at [email protected] with any questions or to schedule a department specific training on the Epic research upgrade.
• Find the Research Subject Status Change Form on the CRBO website http://www.ohsu.edu/xd/research/about/integrity/irb/clinical-research-billing.cfm
• Research Documentation Policy http://ozone.ohsu.edu/research/rates/index.shtml
Kristin Hackney
18CRBO: 06.21.2011
CRBO: OHSU Clinical Research Billing Compliance Office
Contact Us
Melanie Hawkins - Director, Clinical Research Billing Compliance503-494-8586 [email protected] Clawson - Clinical Research Billing Specialist503-494-3515 [email protected] Couture - Clinical Research Coverage Analyst503-494-4790 [email protected] Hackney - Lead Clinical Research Coverage Analyst503-494-6645 [email protected] Whitlatch – IS Project Lead503-494-2773 [email protected]
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CRBO: OHSU Clinical Research Billing Compliance Office
QUESTIONS
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