8/10/2019 Client Proposal Letter Sample.doc

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Sample Proposal Letter 

Header(This would be your team letterhead with contact information for your client.)

Date

Mr. Ted QuinnNonprofit Agency Nametreet Address

 Austin! T" #$#%$

Dear Mr. Quinn&

'ur team enoyed discussing the opportunity to assist Nonprofit Agency in deeloping aplan to increase your olunteer productiity. As we agreed! we began wor* on this proect

last wee*. +e are submitting a proposed action plan for your reiew.

,ac*ground'n -date! we met and discussed the recent turnoer of olunteers in your an Antonioregion and your recent ac/uisition of the 0orpus 0hristi1outh Te2as region. +e alsodiscussed your growing concerns regarding your olunteer recruitment and retentionpractices. 3ncreasing your olunteer base will allow Nonprofit Agency to sere moreneedy clients throughout outh Te2as.

3nitial research shows you to hae one olunteer with seen years and another with threeyears of tenure. 4ou also recently 5rehired5 a olunteer who was preiously with you for

three years. 4ou hae two new olunteers in your an Antonio region! and hae not yetstarted see*ing olunteers in 0orpus 0hristi.

4our olunteer recruitment practices include a standard newspaper adertisement andpersonal interiew. 4ou offer a half6day training session for all olunteers. 3n that half6daytraining you also proide literature about your agency and a 76page 5olunteer handboo*.5

8oals1'becties As you re/uested! our goal will be to deelop a plan and present you with a number ofrecommendations to increase your olunteer recruitment by 9:; and improe yourolunteer retention by %:; within the ne2t year. This plan will be accomplished throughthe following steps&

9. An analysis of the olunteer recruitment practices in this area.%. An analysis of recruitment and retention practices of other non6profit agencies.7. A surey of current and past olunteers about effectieness of olunteer training!handboo*! etc.<. An ealuation of your one6half day training session and the training handboo*.=. A surey of past olunteers to identify reasons for decreased participation.

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Ted Quinn >age % Date

>roceduresMeeting these obecties will re/uire an open line of communication with current and pastolunteers. A letter of introduction from you will be helpful in gaining their cooperation. Thesuccess of this proect will be further enhanced if we could identify a liaison within your

organi?ation to proide us with direction and answer /uestions as needed.

+e will supply you with interim progress updates eery two wee*s. +e inite you for apresentation of our findings at @@@p.m. on -DAT B see calendar for final presentationdate at -C'0AT3'N 6 classroom. The written report will be submitted by -DAT B two tothree wee*s after due to me to gie you time to reise.

This proect will proide you with support and guidance in reaching your goals for effectierecruitment and retention of olunteers. >lease call me at """6"""" with any commentsand suggestions for this proect. 3f this proposal meets with your approal! pleaseauthori?e by signing below and (here you tell them if you want to be called to pic* it up or

to come and meet with them or what you want the ne2t action to be).

incerely!

ane mith

cc& Cayla 8arcia! Mar* efferson! Eebecca Congoria

0C3NT Authori?ation

ignature&@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ 

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