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Capacity Development and Deployment Siyenza Manje Programme

Presentation to Select Committee on Finance

DBSA01 June 2011

National Objectives and Historical Footprint of the Siyenza Manje Programme

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SM was started to operationalise the Project Consolidate conceptual framework

Providing hands on capacity building to municipalities with: o High infrastructural

backlogs o Under spending MIG

allocationso Poor financial management

and compliance with MFMA

o Unable to recruit qualified officials in key positions.

Provincial boundariesSM Municipalities including:• 136 Project Consolidate municipalities• Izimbizo municipalities • 21urban & rural nodes • Water Services Authorities

SM Deployment Process

PRE-DEPLOYMENT• pre assessment •Stakeholder engagement •Recruitment ORIENTATION EXECUTION

DEPLOYMENT LOGISTICAL PLANNING & ADMIN

Deployment logistical planning

Pre deployment process

Deployment is triggered by requests from municipalities, provinces & national

departments

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DBSA/Municipal Manager/Mayor:Set scene, clarify roles and reporting mechanisms

DBSA/Municipal Manager/MayorSign formal agreementMunicipal ManagerOn site inspection and orientation of deployeesMunicipal ManagerEstablish Working Steering Committee (WC/SC)WCDefine roles & responsibilities & confirm business plan

Negotiations commenced

EXIT

National Level Provincial Level Local Government/ Municipalities

DWA: Evaluating of technical reports and

business plans Development of systems and procedures

for management of water and sanitation projects

Programme management Assessment of condition and

functionality of WWTWs

National Treasury: Advice on budget reforms and regulations Advice on the administration of the

Municipal Fiscal Powers and Functions Act (MFPFA) regulations

DCoG: MIG MIS Assessment Framework for Municipal

Turnaround Strategies (MTAS) Support implementation of Operation

Clean Audit

DLGs: MIG MIS Financial monitoring and support Assist municipalities resolve audit queries Advise the MECs on Section 139 and 106

interventions

Human Settlements: Support in the development of provincial

spatial development frameworks Programme and technical management

support for the implementation of housing programmes, hostels redevelopment & informal settlement upgrading

Provincial Treasuries: Support MFMA and Municipal Finance

Monitoring Units

Technical: MIG/CAPEX planning Supply chain management Contract management Project implementation Operations & maintenance

Planning: Spatial and development planning

processes, policy, procedures, regulations

Finance: Compliance with 16 MFMA priority areas Improving financial planning and

management

Institutional: On-the-job skills transfer and capacity

building Development of systems, plans,

procedures and policies

SM Capacity Building and Support Focus Areas

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Siyenza Manje Integrated Capacity Building Model

Municipal Deployments

Young Professionals

Artisans

On-the Job Training & Skills

transfer to Municipal Officials

Accredited Vulindlela Academy Courses

Grant Funding

Deployments in Sector and Line Departments

IDP

Feasibility Studies

Technical Reports

Project Business Plans

MIG Project Registration

SA Operations Risk Assessment & Funding Appraisal

Procurement

Implementation & Monitoring

Operations & Maintenance

Operations & Maintenance

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6/3/11

SM Progress and achievements

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N u m b e r o f d e p l o y e e s

-

100

200

300

400

500

Technical Experts Young professionals Artisans

FY 2009 FY 2010 FY 2011

N u m b e r o f m u n i c i p a l i ti e s a n d d e p a r t m e n t s s u p p o r t e d

86

155

205 217 208

-

50

100

150

200

250

FY 2007 FY 2008 FY 2009 FY 2010 FY 2011

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• 131 municipalities on direct deployment and 57 on shared services basis supported.

• A further 20 provincial departments supported

Siyenza Manje Achievements over last 4 years Deployment Trends

Siyenza Manje Achievements over last 4 years Performance Outputs

88

0

300

600

900

1200

1500

1800

2100

2400

2700

3000

3300

3600

3900

0

20000

40000

60000

80000

100000

120000

140000

160000

180000

200000

220000

240000

260000

280000

0

1

2

3

4

5

6

7

8

9 MIG/CAPEX Expenditure

Development Impact

Technical Infrastructure projects

0

2

4

6

8

10

12 Municipal officials trained/capacitated

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SM Challenges & lessons learnt

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Challenges Encountered and Lessons learntSiyenza Manje 3-year Review Report

• The majority of the problems at municipalities are structural, organisational and political

• High municipal vacancy rate in key technical and senior management posts

• Multiple requests for Siyenza Manje support resulted in more focus on addressing short-term crisis than capacity development in municipalities

• Lack of sufficient strategic direction and oversight by Government.

6/3/11

Unbundling of SM into National Departments

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Hand Over of Siyenza Manje Directive from NT and DCoG

National Treasury (NT)(Finance)

DCoG (Technical)

Budget for SM finance deployment allocated to NT NT responsible for planning, implementation and monitoring

of Municipal Financial Improvement Programme (MFIP) National Treasury accountable and responsible for

performance and behaviour of finance deployees National Treasury will be reporting & accounting on the MFIP

to Parliamentary committees DBSA will provide agency function to MFIP:

• Recruitment of finance deployees • HR administration • Maintaining accounting records, monthly & annual

financial statements on the MFIP grant.

Budget for technical infrastructure deployment allocated to DCoG

DCoG is establishing MISA (SPV) DCoG taking over SM technical deployees DBSA will not have a role in the running of the

programme in future.

SM unbundling into 2 Streams

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Going forward Siyenza Manje is now split between the 2 departments, namely NT and DCOG The DBSA will no longer be responsible for SM In future the two departments will be reporting to Parliamentary Oversight Committees All further enquiries and requests should be directed to either NT or DCoG depending on the needs.

6/3/11

DF Post Siyenza Manje

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Future DF Implementation Programmes

OPERATIONS & MAINTENANCE

Purpose: To develop and implement comprehensive solutions to infrastructure management at national,

provincial and local government

Partnership Programmes

1. ANGLO/DBSA Capacity Building Programme

2. Comprehensive Infrastructure Maintenance Programme with DPW

3. Rural Development Programme

High level Impact:

1. Growth of the local maintenance industry

2. Creation of job opportunities

3. Growth and skills development of SMMEs

NATIONAL & PROVINCIAL MANDATES

Purpose: To provide assistance for infrastructure technical planning, implementation, management

and monitoring capability at provincial and national level

Partnership Programmes1. KZN Health – Hospital Revitalisation Programme

2. NARYSEC Initiative of the NRDLR3. KZN Human Settlement – establishment of PIU

4. DWA- Water and Sanitation Programme

High Level Impact

1. Accelerated infrastructure delivery2. Improvement in Grant /Capital Expenditure3. Functional Programme Management Units

4. Jobs Facilitation

JOBS FUND PROGRAMME MANAGEMENT

Purpose: To provide administrative and technical support to the Jobs Fund managed

by the DBSA on behalf of National Treasury

High Level Impact:

1. 150 000 jobs created over 3 years

2. Efficient and effective application , monitoring and reporting systems

3. Effective project management and oversight

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Future DF Implementation Programmes

AGENCY SERVICES

Purpose: To provide agency services for funding and management of development programmes for

government and development partners

Programmes

1. Management of funding of National/Provincial mandates

1. Management of donor funding

Impact

1. R1.5 billion agency funds under management for development programmes

VULINDLELA ACADEMY

Purpose: To build human, institutional and technical capacity within the public sector institutions

through practical short and long term accredited training

Programmes

1. Training

2. Apprentice Development

Impact

1. 13 000 Councillors and officials trained

PROGRAMME IMPLEMENTATION & MANAGEMENT (PIM)

Purpose: To provide implementation support services for the national and provincial mandate programmes

Programmes

1. Mobilisation of Experts/Expertise

1. Administrations of Contracts

1. Project Management Systems

Impact

1. Improved project planning and execution of infrastructure mandates

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6/3/11

Thank you

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