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Clerk of the Works Private & Confidential – April 2018

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Contents

Westminster Abbey 3

Dean and Chapter of Westminster 4

Job Specification 5

Person Specification 7

Terms and Conditions of Appointment 8

How to Apply 9

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Westminster Abbey

Westminster Abbey is a major centre for Christian worship, a treasured part of Britain’s heritage and a leading visitor attraction. The Abbey occupies a central place in the celebration of great events for the nation and is one of the most beautiful architectural masterpieces in Britain. A living Church, Westminster Abbey is the House of Kings, where the coronation of Kings and Queens has taken place since 1066, and where many of the Kings and Queens of England and of the United Kingdom are buried. Principal among them is St Edward the Confessor, King of England from 1042 to 1066, whose shrine is at the heart of the Abbey Church. Beside and around them, are buried or commemorated many of the great men and women from almost every century of British history: statesmen and politicians, lawyers, warriors, clerics, writers, artists and musicians. Westminster Abbey is a Royal Peculiar, meaning that the Dean and Chapter of Westminster is directly responsible to the Sovereign as the Abbey’s visitor. The Dean and Chapter is firmly committed to maintaining the rhythm and integrity of the Abbey’s established pattern of worship and to building on the different ways in which the Abbey can attract and influence those touched by its work. To that end, it opened in 2010 an education centre in Dean’s Yard to enable the Abbey, for the first time, to welcome and inform school groups wishing to make educational visits. In 2012, it opened the Cellarium Restaurant as a much-needed place of refreshment for its many visitors. Current projects include The Queen’s Diamond Jubilee Galleries, to be opened this summer in the triforium of the Abbey. This £23m project, which will transform the visitors’ experience of the Abbey, is the largest intervention in its fabric since the 18th century. The Abbey is also building on its reputation as a place for public and private debate over a wide variety of contemporary issues. In 2013, it established the Westminster Abbey Institute to help revitalise moral and spiritual values in public life. Westminster Abbey is a substantial community of 300 paid staff and nearly 500 volunteers. The Abbey is entirely self-supporting financially, operating an annual budget of about £25 million, most of which is funded by its paying visitors. The Abbey Precincts include St Margaret’s Church, the Westminster Abbey Choir School in Dean’s Yard (an independent preparatory school for the education of the Choristers), The Education Centre, The Westminster Abbey Shop, the Cellarium Restaurant, a number of office buildings and fourteen residences. Special services and high-profile events are a significant feature of the work of the Abbey. In recent years these have included the visit of Pope Benedict XVI, the wedding of TRH The Duke and Duchess of Cambridge, visits of Heads of State, the celebration of the sixtieth anniversary of the coronation of The Queen, national memorial services for figures such as Nelson Mandela, and vigils and other services to commemorate the centenary of the First World War. The consecration of Bishops occasionally takes place in the Abbey, as well as the annual services for Commonwealth Day, Anzac Day, Battle of Britain Memorial Day, the Judges, marking the beginning of the legal year and

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Remembrance Sunday. Non-liturgical events include organ recitals, Abbey Choir concerts and many functions for charitable and commercial organisations. Westminster Abbey aims to foster a working environment that is a caring, supportive community. Individual commitment to the work of the Abbey is matched by a collective commitment to shared values in accordance with the Christian faith.

The Dean & Chapter of Westminster

The Abbey’s Mission:

To serve Almighty God by offering divine Worship daily and publicly;

To serve the Sovereign by daily prayer and by a ready response to requests made by or on behalf

of Her Majesty;

To serve the nation by celebrating the distinctive witness of the Christian faith; by upholding the

place of religious faith within national life; and by active engagement with Parliament, Whitehall

and others in positions of public service;

To serve all pilgrims and visitors to the Abbey, and to maintain a tradition of hospitality.

The Abbey’s Values: As one we serve each other; our visitors and the wider world in all that we do with:

Truthfulness;

Integrity;

Empathy;

Excellence;

There are four Canons of Westminster who, with the Dean, comprise the Dean and Chapter, the governing body of the Collegiate Church of St Peter in Westminster, commonly known as Westminster Abbey. They are supported by the Receiver General, who is Chapter Clerk. The Dean and Chapter meet monthly, except in August. The Receiver General is the Head of the lay administration and is responsible to the Dean and Chapter for every aspect of the Abbey’s non-liturgical governance and operations.

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Job Specification

JOB TITLE Clerk of Works

REPORTS TO Receiver General

POSTS REPORTING DIRECTLY TO JOBHOLDER

Deputy Clerk of Works, Works manager and works team, Assistant to the Clerk of Works.

KEY RELATIONSHIPS Internal: Dean, Canon Treasurer, Receiver General, Surveyor of the Fabric, Director of Finance, Music department (concerts), Head of Communications, Head of Visitor Experience, Head of Security, Health and Safety Consultant. External: Westminster School, Westminster Council (planning), contractors on site, architects, structural engineers, Consultant Archaeologist.

RESPONSIBILITIES

The Clerk of the Works has overall responsibility for all aspects of the care and maintenance of the fabric of the Abbey; for project managing an agreed programme of building maintenance, refurbishment/restoration and new works in and around the Abbey and its precincts; and for the Works team and the Conservation team.

MAIN DUTIES AND RESPONSIBILITIES Project Management

• To prepare tenders for, order, schedule and project manage works to the highest quality authorised by the appropriate committees (Chapter, WA Fabric Commission, the Project Group and others as specified).

• To attend and advise these committees.

• To liaise with experts and professional advisers inside and outside the organisation.

• To negotiate terms with contractors for small and medium sized works; and to advise on and be part of negotiations for major works.

Leadership

• To act as a member of the Abbey’s Senior Management Team.

• To manage, through their Heads of Department, the Works team and the Conservation team.

• To ensure that there is an effective training plan in place for all Works Department staff.

• To be responsible for recruiting new staff and ensuring they have an effective induction.

• To ensure that standards of performance are consistent across the department.

• To track expenditure and maintain accounting records for all works managed.

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Health & Safety

• To be responsible for the safe maintenance of buildings, structures and equipment.

• To control and eliminate any possible exposure to hazardous agents, and to maintain the asbestos register.

• To be responsible for contractor management health and safety procedures.

• To be a member of the H&S Management Group. Support and security for special events

• To ensure and oversee the provision of additional power and facilities as required by external agencies.

Services, Utilities, Security

• To ensure the safe supply and maintenance of all essential services, utilities and security equipment to Westminster Abbey and the precincts.

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Person Specification

This section outlines the knowledge, skills and abilities the job holder needs in order to fulfil the requirements of the post. Education or Certification

• HND or higher qualification in trade, construction management, facilities or building management.

• Recognised H&S management qualification. Essential

• Previous management experience in a similarly complex, historic and high-profile environment. Experience

• Extensive knowledge of building trades: electrical, mechanical, air-conditioning, plumbing and general building practices.

• Working knowledge of health and safety systems.

• Knowledge of facility regulations and safety standards.

• Strong project management and change management skills.

• Knowledge of purchasing, inventory controls, supplies and equipment.

• Strong organisational and strategic planning skills.

• Ability to achieve a high level of productivity from the team.

• Financial management skills e.g., ability to analyse income and expenditure statements, and to manage effectively operating budgets, forecasting and capital expenditure planning.

• Ability to use standard software applications such as Microsoft Office. Personal Qualities

• A commitment to support the Abbey’s mission and values and an understanding of, and sympathy for the Christian faith.

• Strong attention to detail and a commitment to delivering a high standard of quality, on time and within budget.

• Strong communication and influencing skills.

• Strong problem-solving skills; and the ability to encourage new innovative solutions when appropriate.

• Ability to network and build relationships to achieve objectives.

• Ability to take constructive action without relying on directions from others.

• Ability to exercise flexibility rather than rigid adherence to procedures to accomplish goals.

This Job Profile will be kept under review and may be amended by the Dean and Chapter from time to time. Any proposed changes will be discussed with the post holder.

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Terms & Conditions of Appointment

Salary The basic salary will be Circa £78,000. Working Hours 40 hours per week. The normal arrangement of working hours is 9.00am to 5.00pm Monday to Friday. However, in this post, the successful candidate will be expected to take a flexible approach and work additional hours as circumstances demand. Accommodation The Clerk of Works will be provided accommodation at the Abbey. The Dean and Chapter will meet all charges in respect of Council Tax and utilities (excluding private telephone charges). Annual Holidays

The holiday entitlement is 25 days per annum, including the eight recognised public holidays,

Pension Scheme and Life Assurance All permanent employees are eligible to join the Abbey pension scheme, which is a defined contribution scheme. All employees are covered by death-in-service life assurance, whether or not they choose to join the pension scheme. Staff Discount All employees receive a 20% discount on purchases from the Westminster Abbey shop and up to a 30% discount from the Cellarium restaurant. Season Ticket Loan A season ticket loan is offered after completion of a probationary period, repayable over ten months. Medical Insurance The Abbey will pay 50% of premiums to join a nominated medical insurance scheme after one year’s employment.

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How to Apply

The recruitment process is being undertaken by Dodd Partners on behalf of Westminster Abbey. If you wish to apply for this position, please supply the following:

• A covering letter (maximum two sides) highlighting the reasons for your interest, your suitability, and how you meet the essential criteria. Please note that the covering letter is an important part of your application and is as such the means by which you will be assessed, as your CV.

• A comprehensive CV setting out your career history, with responsibilities and achievements.

• Please reference your current remuneration and job reference WA2979 in your application.

• The closing date for receipt of applications is: 9am on Monday 21st May 2018.

• All applications should be emailed to Dodd Partners at WA2979@doddpartners.com Equality Statement The Dean and Chapter aim, at all times, to recruit the person who is most suited to the job. Recruitment will be solely based on the applicant’s abilities and individual merit, as measured against the criteria for the job. Qualifications, skills, and experience will be assessed at the level that is relevant to the job. We will ensure that our shortlisting, interviewing and selection procedures avoid discrimination in any way, including on grounds of age, disability, gender, marital status or civil partnership, race, nationality or ethnic origins, religion or belief and sexual orientation.

Timeline: All applications will be acknowledged upon receipt. The following timeline is indicative and should only be used as a guide and may be subject to change.

Process Date

Close for applications 9am, Monday 21st May 2018

Longlist discussion w/c 28th May 2018

Interviews with Dodd Partners w/c 4th June 2018

Shortlist discussion w/c 11th June 2018

Interviews with Westminster Abbey w/c 18th June 2018

Offer w/c 18th June 2018

Further Information Should you wish to have an informal discussion about the role, please contact John Dodd on 0151 342 5244 or 07545 431 848.