Clerk of Court – Mission - Gwinnett County, Georgia · PDF fileGwinnett County Clerk of...
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Transcript of Clerk of Court – Mission - Gwinnett County, Georgia · PDF fileGwinnett County Clerk of...
Clerk of Court Budget Presentation Outline
• Clerk of Court Divisions • Objectives and Initiatives • 2014 vs. 2015 Budget • Key Case and Financial Statistics • 2015 Budget Summary
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Clerk of Court Divisions
• Real Estate Records • Magistrate Court Records • State Court Records • Superior Court Records • Appeals, Adoptions, Garnishments • Board of Equalization (2011) • Accounting-Finance (2012) • Information Technology
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Clerk of Court – Objectives & Initiatives • Present:
– e-Court: Sustain System Upgrade • First major upgrade since 1998 (Justice Edition) • Includes Recorders Court, Probate Court
– Audit: Fund Ledger Balance Reconciliation • Unclaimed Cash Bonds (7+ year)
– $925K Paid to County (2012-2014) • Cash Bond / Garnishment Fund Reconciliation [563K]
– Office Automation (Scanning Current Case Files)
• Pending: – E-filing: Superior Court Civil beta – *Historical Scanning Project (Phase I: $2.7M, 3 Years) – Disaster Recovery & Business Continuity – Sage Accounting Integration w/ e-Court – Electronic Payment Services – ACH Payments (Garnishment Accounts)
4 * Historical Scanning to commence August 2014. It will be Funded by the Clerk of Court Authority Imaging Fund
Clerk of Court – Budget Overview
2015 Budget • Revenue: $16.4M • Expenses: $ 9.1M
• COC Staff: 1053 • Workload: 414.3K1 Funds: • Fees/Fines: $ 32.6M • Trust Funds: $ 42.5M • BOE Staff: 32
2014 Budget • Revenue: $18.3M • Expenses: $ 9.4M • COC Staff: 104 • Workload: 414.4K1 Funds: • Fees/Fines: $ 38.0M • Trust Funds: $ 52.6M • BOE Staff: 32
1 Judicial Caseload and RE Filings 2 Two Full Time - One Part Time Clerk 3 IT Asc IV
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Clerk of Court – Revenue Variance
2014 Budget vs. 2014 Projection Variance
• Total Variance $ (2.0M)
• Real Estate Taxes1 $ (1.5M) • Real Estate Filing Fees $ (1.0M) • Real Estate Tax Commissions $ (445K) • Civil Costs – State Ct 2 $ (231K)
• Fines – Superior Ct $ 650K • Fines – State Ct $ 239K • Drug Abuse Treatment $ 166K • Fines – JCS $ 57K • Civil Costs – Magistrate Ct $ 44K • Civil Costs – Superior Ct $ 21K
1 Real Estate Filings Down 31% - YTD June 2 State Ct Civil Filings Down 16% - YTD June Judicial Case Filings Down 4.5% - YTD June
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Clerk of Court
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984,202
597,581
-
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
18,000
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
2013 2014
Real Estate Division
Revenue Real Estate Filings (Less Liens)
Monthly Revenue Average: 2013 $900K vs. 2014 $527K (YTD July)
Clerk of Court – Special Revenue Fund1 Budget Overview
2015 Budget • Revenue: $ 606K • Expenses: $ 960K2
• Use of Fund Bal: $ 354K
2014 Budget • Revenue: $ 1.96M • Expenses: $ 1.96M
• 1O.C.G.A.15-6-94 et seq • 2Historical Scanning Project. 8
Clerk of Court
9
2M Cases
1M Cases
3M Cases
-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
1993 1995 1997 1999 2001 2003 2005 2007 2009 2011 2013 2015Budget
2017Proj.
2019Proj.
Judicial Case History
Judicial Cases
Clerk of Court
10
-
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
18,000
2007 2015 Budget
5,520
11,879 1,179
2,461
Garnishment Division 2007 vs. 2015 (Budget)
Answers per Clerk Case per Clerk
Clerk of Court
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127,967
141,073 138,918
152,345 150,913
145,746 143,651
145,347 147,388
7,264,026 7,353,439
7,536,027 7,519,368
7,203,393
6,935,718 6,853,310
7,048,762
7,455,688
6,200,000
6,400,000
6,600,000
6,800,000
7,000,000
7,200,000
7,400,000
7,600,000
7,800,000
8,000,000
110,000
115,000
120,000
125,000
130,000
135,000
140,000
145,000
150,000
155,000
2007 2008 2009 2010 2011 2012 2013 2014Fcst
2015Bud
Operating Expense Analysis* 2007 - 2015 (Budgeted)
Judicial Cases Op Exp (W/Out Jury-BOE)
$7.3M* $7.5M*
*COC Operating Exp: (net of Indirect Alloc.)
Clerk of Court
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-
20
40
60
80
100
120
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014Fcst
Mill
ions
Gross Receipts ($ 1.3B)
2000 - 2014 (Fcst)
Operating Acts (Quicken Actg) Special Registry (Sustain)
Clerk of Court Summary
• Judicial Case Count 4.2% below Budget.
• 2014 Revenue Variance Projected at ($2M) – Driven by Real Estate Division Filings (31%)
• 2015 Revenue Budget vs 2014 Forecast Projected Flat @ $16.4M
• 2015 Operating Expense Budget (300K) vs. 2014
– Driven by Indirect Cost Allocations (381K)
• Goals and Initiatives Continue to Address the Changing Operating Environment of the Clerk of Court.
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