Clearwater Elementary Library Media...

Clearwater ElementaryLibrary Media Center

Policy and ProceduresClearwater Elementary SchoolNikki Mock – Media Specialist

4552 Augusta RoadBeech Island, SC 29842

South Carolina School Library Media Services

Office of TechnologySouth Carolina Department of Education

Molly SpearmanState Superintendent of Education

South Carolina Department of Education1429 Senate Street

Columbia, South Carolina 29201http://ed.sc.gov

http://ed.sc.gov

http://ed.sc.gov

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Acknowledgments

Special thanks to the following library media specialists who worked diligently to provide the information and to devise the format for this policy and procedures manual template and the sample forms.

Kathryn BarkerWestminster Middle SchoolOconee County Schools

Janet BoltjesGilbert High SchoolLexington District One

Paula BordnerLugoff-Elgin Middle SchoolKershaw

Julie BoulwareIrmo Middle SchoolDistrict Five of Lexington and Richland Counties

Sue BusbeeMack ElementaryLexington District Four

Kelly BusterArcadia ElementarySpartanburg District Six

Terrie ColeCrowder’s Creek Middle SchoolYork District Two

Frances CoxRed Bank Elementary SchoolLexington District One

Verity CreekmoreSheridan Elementary SchoolOrangeburg District Five

Cheryl CurtisJackson Middle SchoolAiken County Schools

Ellen CurtsSylvia Circle ElementaryYork District Three

Patsy DavisAiken Middle SchoolAiken County Schools

Jan FaileNorth Springs ElementaryRichland District Two

Kathy FairclothCrowder’s Creek ElementaryYork District Two

Karen FaulkenberryLugoff-Elgin High SchoolKershaw County Schools

LeAnn GauseGreeleyville Elementary SchoolWilliamsburg County Schools

Jean GibsonMid-Carolina Middle SchoolNewberry County Schools

Bonner GuideraConway High SchoolHorry County Schools

David HardeeStover ElementaryKershaw County Schools

Ruth HarperGriggs Rd. Elementary SchoolYork District Two

Ann HawthorneWright Middle SchoolAbbeville County Schools

Anne HoodJohnakin Middle SchoolMarion District One

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Cynthia HooverEdisto ElementaryOrangeburg District Four

Susan KeatonAbbeville High SchoolAbbeville County Schools

Harriet KickerBlue Ridge Middle SchoolGreenville County Schools

Claire LangstonWallace-Gregg ElementaryFlorence District One

Beverly LeslieMid-Carolina High SchoolNewberry County Schools

Patricia LoweIndian Land Elementary/Middle SchoolLancaster County Schools

Ellen ManckePair ElementaryLexington District Two

Troy McLaughlinDutch Fork High SchoolDistrict Five of Lexington and Richland Counties

Peggy Ann McQuadeDorman High SchoolSpartanburg District Six

Mary MillerMt. Pleasant High SchoolLee County Schools

Sharmen OswaldGilbert Middle SchoolLexington District One

Denise ParkerAllendale Primary SchoolAllendale County Schools

Harriet PaulingFairfield Middle SchoolFairfield County Schools

M. J. PearsonWilliams Memorial Elementary SchoolDorchester District Four

Cathy PorterOakway Middle SchoolOconee County Schools

Verda PottsHollywood Elementary SchoolSaluda District One

Susan PrettymanJackson SchoolKershaw County Schools

Janie RandallPepperhill ElementaryCharleston County Schools

Lisa RutledgeFort Mill Middle SchoolYork DistrictFour

Bernetha ScarboroughBennettsville ElementaryMarlboro County Schools

Diana SmithAllendale-Fairfax High SchoolAllendale County Schools

Eileen SullivanColumbia, South Carolina

John (Jack) ToddS.C. School for the Deaf and BlindSpartanburg, South Carolina

Eleanor TrammellAlice Drive Middle SchoolSumter District Seventeen

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Maura WilsonCardinal Newman High SchoolColumbia, South Carolina

Marie Carter YoumansTimmonsville Educational CenterFlorence District Four

Candi ZazzaraBelleview Elementary SchoolYork District Three

Facilitator:Martha Alewine, Education AssociateSouth Carolina Department of Education

*** Special Note ***Stephanie Morin, North Augusta Elementary School, Aiken County Area Two, was a significant help in the production of this Policies and Procedures Manual.

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Introduction

Building an effective library media program depends on many things—administrative support, collaboration with all members of the learning community, clear goals and objectives for the program, communication with stakeholders, and consistency in the program administration. A policy and procedures manual assists library media specialists in the effort to achieve all these things.

Under the ADEPT evaluation system in South Carolina, library media specialists must exhibit competency in ten areas identified in The South Carolina System for Assisting, Developing, and Evaluating Professional Teaching (ADEPT): Performance Dimensions for Library Media Specialists. Much of the documentation that is necessary to illustrate competency in the Performance Dimensions should be found in an up-to-date policy and procedures manual.

To assist and encourage all library media specialists to develop a new policy and procedures manual, or to update an existing manual, a group of library media specialists collaborated on the development of prototype policy and procedures manuals. These prototypes were the basis for the template provided here.

Permission is granted for the library media specialist to adapt this template to meet the needs of his or her individual library media center. Permission is also granted for district professional media educator associations to use this template in the creation of the district library media policy and procedures manual.

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Contents

Philosophy.......................................................................................................................... A......................................................................Purpose of the Policy and Procedures Manual AA

.................................................................................................................Mission Statement AB....................................................................................................................Vision Statement AC...................................................................................................................Belief Statements AD

...............................................................Goals and Objectives of the Library Media Center AE

General Information ...................................................................................................... B.............................................................................Library Media Center Hours of Operation BA

.............................................................................................................School Bell Schedule BB...................................................................................................Class Schedule: By Teacher BC

................................................................................................................................Calendars BD..............................................................................................................District Calendar BDA...............................................................................................................School Calendar BDB

.......................................................................................................Student Conduct Policies BE....................................................................................................District Conduct Policy BEA....................................................................................................School Conduct Policy BEB

.............................................................................Library Media Center Conduct Policy BEC..................................................................................................Discipline Referral Form BED

............................................................................................................................Floor Plans BF............................................................................................................Floor Plan: School BFA

....................................................................................Floor Plan: Library Media Center BFB.............................................................................................................Evacuation Route BFC

.........................................................................................................Directions to the School BG............................................................................................School Crisis Management Plan BH

Library Media Center Staff ........................................................................................ C....................................................................................................................Staff Biographies CA

................................................................................................Library Media Specialists CAA........................................................................................................Library Media Aides CAB

............................................................................................................Student Assistants CAC.....................................................................................................................Job Descriptions CB

..................................................................................................Library Media Specialist CBA..........................................................................................................Library Media Aide CBB

...............................................Professional Standards for School Library Media Specialists CC.............................................................................Evaluation Form: Library Media Aide CCA

..................................................................................................................Student Assistants CD...............................................................Job Description for Student Library Assistants CDA

............................................................Application Form for Student Library Assistants CDB...............................................................................................Parent/Community Volunteers CE

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Daily Operations ............................................................................................................. D......................................................................................................Study Hall/Library Policy DA

...................................................................................................Circulation Desk Operation DB..........................................................................................................Circulation Policies DBA

.................................................................................................Emergency Checkout DBAA..................................................................................................................Overdue Fines DBB

...........................................................................Payment for Lost and Damaged Books DBC.......................................................................................Settlement of Library Accounts DBD

Substitute .................................................................................................................................. Plans DC

User Services..................................................................................................................... E................................................................................................................................Programs EA

..............................................................................South Carolina Book Award Program EAA................................................................Computerized Reading Management Program EAB

............................................................................................................................DISCUS EAC...............................................................................................................................SCOIS EAD

.....................................................................................................................Student Services EB..............................................................................................................Photoduplication EBA

.....................................................................................................................School Store EBB.............................................................................................................................Printing EBC

.......................................................................................................................Orientation EBD...................................................................................................................Library Guide EBE

Bibliographic ...........................................................................................Citation Guide EBD....................................................................................................................Teacher Services EC

..............................................................................................................Interlibrary Loan ECA.......................................................................................................................District ECAA

.....................................................................................South Carolina State Library ECABSouth Carolina State Library, Department for the Blind

...................................................................................and Physically Handicapped ECAC..............................................................................Scheduling the Library Media Center ECB

.......................................................Scheduling Classes in the Library Media Center ECBA..........................................................Sending Students to the Library Media Center ECBB

..........................................................................Materials Checkout Policy for Teachers ECD........................................................................Equipment Checkout Policy for Teachers ECE

..............................................................................Photoduplication Policy for Teachers ECF.......................................................................................Lamination Policy for Teachers ECG

.................................................................................Closed Circuit Distribution System ECH................................................Operation of the Closed Circuit Distribution System ECHA

..................................................................Instructional Television Resources (ITV) ECHB..............................................................................................Cable in the Classroom ECHC

..........................................................................Scheduling a Video Broadcast Time ECHD...........................................................................................................Copyright Information ED

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Acquisitions ....................................................................................................................... F........................................................................................................Collection Development FA

...............................................................................................Materials Selection Policy FAA................................................................................................Donated Materials Policy FAB

Recommendations for Collection Size of Print Resources............................................................................................Based on School Enrollment FAC

..............................................................................................................Processing Materials FB...............................................................................................................................Books FBA

........................................................................................................................Magazines FBB...........................................................................................................................Software FBC

.........................................................................Videos and Other Audiovisual Materials FBD........................................................................................................................Equipment FBE

.............................................................................................................Challenged Materials FC.....................................................Process for Requesting Reconsideration of Materials FCA

..................................................Request for Reconsideration of Instructional Materials FCB...........................................................Request for Reconsideration of Library Materials FCC

......................................................................................................Reporting a Challenge FCD..............................................................................................Weeding/Repairing/Discarding FD

.........................................................................................................Weeding Guidelines FDA.......................................................................................................Rebinding Guidelines FDB......................................................................................................Discarding Guidelines FDC.......................................................................................................Inventory Procedures FDD

...................................................................................................................................Budget FE........................................................................................................Budget Management FEA

....................................................................................................Procurement Procedure FEB...........................................................................................Automation System Information FG

...............................................................................................................Service Contract FGA.......................................................................................Help Desk Contact Information FGB

...............................................................................................................Barcode Ranges FGC

Public Relations ............................................................................................................... G...........................................................................................................Advertising/Marketing GA

.................................................................................................Sample Communications GAA.................................................................Sample Letter of Acknowledgement for Gifts GAB

.................................................................................................Media Center Newsletter GAC...................................................................................................................................Reports GB

.....................................................Library Media Center Annual Report Planning Sheet GBA..............................................................................Library Media Center Annual Report GBB

.......................................................................Library Media Center Yearly Data Report GBC..........................................................................Monthly Summary Report for Principal GBD

...............................................................................................................................Advocacy GC....................................................................Library Media Center Advisory Committee GCA

.....................................................................................................................Library Club GCB

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.....................................................................................................................Patrons Club GCC.....................................................................................Organizations and Special Programs GD

...................................................................................................................Organizations GDA..............................................................................................................Lunch Bunch GDAA

....................................................................................................LMC Reading Club GDAB...........................................................................................Teachers as Readers Club GDAC

.............................................................................................................Special Programs GDB.................................................................Calendar of Library Media Center Events GDBA

..............................................................................Professional Development Opportunities GE

Technology ......................................................................................................................... H...................................................................................................Local Area Network (LAN) HA

.............................................................................................................................Internet HAB..............................................................................................................................Computers HB

........................................................................................................Software Installation HBA.....................................................................................Request for Technical Assistance HBB

........................................................................................Reporting Technical Problems HBC....................................................................................................Computer Maintenance HBD....................................................................................................Scheduling Equipment Use HC

.........................................................................................................Equipment Maintenance HD

Standards ........................................................................................................................... I...................................................................................Standards for Programs and Facilities IA

....................................................................................................................Student Learning IB

Contact Information ...................................................................................................... JPosition Statements ........................................................................................................ KForms................................................................................................................................... LNotes .................................................................................................................................... MTeacher Handbook ......................................................................................................... NIndex .................................................................................................................................... O

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A

Philosophy

The purpose of the media center’s program and services is to promote and teach information literacy skills that encompass the ability to find, use, and evaluate ideas and information, leading to productive life-long learning. By providing students with authentic educational experiences which integrate both content area standards and information literacy standards, students will acquire knowledge while developing critical thinking patterns and social skills. All of which will aid them to become confident, self-directed lifelong learners.

I believe that students and educators served by the school library media program should have equitable access to all resources and services. The school media specialist should create a collection development process to select resources that reflects and supports the educational goals of the school community regardless of personal, political, social, or religious views.

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AA

Purpose of the Policy and Procedures Manual

The purpose of the policy and procedures manual is to provide a guide for the operation of the school library media program. The manual will be updated as changes are made in the library media center.

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AB

Mission Statement

The mission of Clearwater Elementary School Media Center is to work in collaboration with teachers, students, home and the community, to educate and ensure students are using effective reading and researching skills, understand digital citizenship, thinking critically, using different technologies, understand the ethical use of information, and helping them bridge the digital divide.

AC

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Vision Statement

Vision:

The Clearwater Elementary School library media center program encourages and teaches information and digital literacy skills that include the ability to find, use, and evaluate ideas and information, leading to productive life-long learning and igniting a passion for reading.

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ADBelief Statements

Beliefs

• The school library media center is a resource that supplements and complements the

educational program of the school through the interaction of professional personnel and

other members of the learning community.

• The library media center should provide a wide range of materials on all levels of

difficulty, with diversity of appeal and differing points of view.

• The library media center should provide an atmosphere in which students can become

skillful, discriminating users of all available media.

• The library media center should foster library patronage as a lifelong practice.

• The library media center can

o assist each student toward the attainment of his or her maximum potential,

o assist each student in preparing to assume a responsible role in our society, and

o help students develop the skills necessary to face the challenges of a changing

world.

• The school library media center is an ever-changing resource area that extends and

supports the core curriculum of the school through the interaction of professional

personnel (including the library media specialist, teachers, and administrators), students,

and interested members of the community.

• The library media staff should

o provide intellectual and physical access to materials in all formats;

o provide instruction to foster competence and stimulate interest in reading,

viewing, and using information and ideas; and

o should work with other educators to design learning strategies to meet the needs

of individual students.

• The overall purpose of the library media program is to ensure that all library patrons are

effective users of information and ideas.

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AEGoals and Objectives of the

Library Media Center Program

The goals and objectives of the Clearwater Elementary School Media Program are: • To provide materials and services appropriate to the curriculum of the

school.• To provide materials and services that meets the information and

recreational needs of the learning community.• To provide opportunities for collaboration between the library media

specialist and classroom teachers to incorporate information literacy and

technology into instruction.• To provide age-appropriate and developmentally appropriate resources in all

formats to meet the information needs of all users. • To promote information literacy. • To implement the integration of the library media program into the

curriculum through collaboration among all members of the school

community—teachers, students, parents, and administrators.

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Library Media Center Program Objectives

Based upon personal knowledge of the school environment as a teacher and information gained through my educational classes, one goal I would like to accomplish is the development and integration of collaborative lessons with classroom teachers. Collaboration with classroom teachers will provide the school librarian the ability to build the information skills within meaningful content lessons, therefore providing the students with meaningful lessons and practice sessions. Collaboration between the school media specialist and classroom teachers is essential for student achievement.

Based upon observations and review of the information I could locate concerning the library collection, one goal I would like to accomplish is to develop a collection which meets the exemplary status as set forth by the state of South Carolina as well as the needs of the school community.

Based upon formal teacher and administrative surveys conducted at the beginning of the school year, one goal I would like to develop staff development sessions, workshops, and or courses on integrating technology and informational literacy instruction into the core curriculum. In addition, I plan on survey the teachers to discover key topics they feel are most vital for their instructional needs.

Based upon personal knowledge of the school environment as a teacher, through formal surveys, and informal conversations with other school educators, I would like to further develop, strengthen and expand the media centers role as an integral part of the schools’ educational program. I envision the media center as the heart of the school. By creating an environment which fosters independent inquiry based learning, promotes a love of reading and by providing an environment which allows each student to feel not allow confident, but successful, the media center will enable students to become confident, self-directed lifelong learners.

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B

General Information

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BA

Library Media Center Hours of Operation

The Library Media Center’s hours of Operation begin at 7:15 am and end at 2:45. If the librarian is present after 2:45 and the door is open, then students, teachers, and parents may use the library at that time as well. The Library Media Center is open throughout the school day for students to use the materials.

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BB

School Bell Schedule

Daily Schedule for Arrival and Dismissal Main Office Hours

7:00 a.m. – 4:00 p.m.

7:00 a.m. Breakfast7:15 a.m. Office Opens7:30 a.m. Students dismissed to class7:30 -7:45 a.m. Breakfast served in classroom 7:45 a.m. Tardy bell rings. Students not in their respective classrooms should report to the office for a tardy pass2:25 p.m. Students dismissed4:00 p.m. Office Closes

*** Early Release Schedule*** First Wednesday of the Month - dismissal at 12:25 p.m.

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BC

Class Schedule: By Teacher

Schedule changes each nine weeks

1st Nine Weeks

Monday Tuesday Wednesday Thursday Friday

7:45-8:00 Morning News ShowMorning News ShowMorning News ShowMorning News ShowMorning News Show

8:00-8:40 5th - Low 5th - Dickey K - Campbell 5th - Lobaugh 4K - Wright

9:05-9:45 4th - McKinney 4th - Schultz K - Morris 4th - Oerman 4K - Wikander

10:10-10:50 3rd - Doolittle 3rd - Diggs K - Saenz 3rd - Hicks

10:50-12:20 Lunch/Planning PeriodLunch/Planning PeriodLunch/Planning PeriodLunch/Planning PeriodLunch/Planning Period

12:20-1:00 1st - Gunter 1st - Rogers 1st - Walter 1st - Gunter 1st - Hall

1:25-2:05 2nd - McLemore

2nd - Cliett K - Jordan 2nd - Gibbs 2nd - McLemore

2nd Nine Weeks



8:00-8:40 5th - Lobaugh K - Campbell 5th - Low 5th - Dickey 4K - Wright

9:05-9:45 4th - Oerman K - Morris 4th - McKinney 4th - Schultz 4K - Wikander

10:10-10:50 3rd - Hicks K - Saenz 3rd - Doolittle 3rd - Diggs


12:20-1:00 1st - Walter 1st - Hall 1st - Rogers 1st - Walter 1st - Gunter

1:25-2:05 2nd - Gibbs K - Jordan 2nd - McLemore

2nd - Cliett 2nd - Gibbs

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3rd Nine Weeks



8:00-8:40 5th - Dickey 5th - Low 5th - Lobaugh K - Campbell 4K - Wright

9:05-9:45 4th - Schultz 4th - McKinney 4th - Oerman K - Morris 4K - Wikander

10:10-10:50 3rd - Diggs 3rd - Doolittle 3rd - Hicks K - Saenz


12:20-1:00 1st - Rogers 1st - Gunter 1st - Hall 1st - Rogers 1st - Walter

1:25-2:05 2nd - Cliett 2nd - McLemore

2nd - Gibbs K - Jordan 2nd - Cliett

4th Nine Weeks



8:00-8:40 K - Campbell 5th - Low 5th - Dickey 5th - Lobaugh 4K - Wright

9:05-9:45 K - Morris 4th - McKinney 4th - Oerman 4th - Schultz 4K - Wikander

10:10-10:50 K - Saenz 3rd - Doolittle 3rd - Diggs 3rd - Hicks


12:20-1:00 1st - Hall 1st - Walter 1st - Gunter 1st - Hall 1st - Rogers

1:25-2:05 K - Jordan 2nd - Gibbs 2nd - Cliett 2nd - McLemore

K - Jordan

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BD

Calendars

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BDA

District Calendar

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BDB

School Calendar

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BE

Student Conduct Policies

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BEA

District Conduct Policy

School District of Aiken County has issued a Student Code of Conduct for grades K-5. The homeroom teacher will provide each student with a copy and obtain the signed “Parent and Student Acknowledgement” sheet.

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BEBSchool Conduct Policy

Clearwater Elementary Discipline Procedures Conduct Codes School District of Aiken County has issued a Student Code of Conduct for grades K-5. The homeroom teacher will provide each student with a copy and obtain the signed “Parent and Student Acknowledgement” sheet.

Corporal PunishmentNo corporal punishment will be administered at Clearwater Elementary School. Discipline PolicyDiscipline is administered in accordance with the provisions of the Code of Student Conduct, a copy of which is provided for each student at the beginning of school. We have good reason to be proud of the good behavior and respect for the rights of others that we see demonstrated by our students every day. We can also be proud of the cooperation we receive from parents when problems do arise. Most of these problems are relatively minor and are handled by the classroom teacher. Each teacher has a Classroom Discipline Plan which states the class rules and the consequences which occur when rules are broken. The rules and consequences are posted in each classroom and teachers send copies of the plans home with students at the beginning of school. Violations of the Code of Student Conduct which affect the physical safety or welfare of others are considered serious and will lead quickly to corrective measures, including suspension from school. Such violations include physical abuse, threats, fighting, bullying, biting, throwing objects, or any other behavior which occurs without regard for the safety or welfare of others.There have been several cases in the District in which students who brought weapons to school were expelled for the remainder of the school year. Our Board of Education has demonstrated a determination to take a firm stand on this matter. Students who bring weapons to school are likely to be expelled. If your child brings home a discipline form, please sign and return it to the school on the next day. Additional School Rules

1. No one is to enter a classroom before school, during recess, during lunch periods, or after school unless a staff member has given he or she permission to enter.

2. Chewing gum is not allowed at school.

3. Notes should not be passed from student to student in classrooms.

4. Party invitations may be given out at school provided every child in the class is invited.

5. Students may not receive balloons, balloon bouquets, or flowers at school. (Area florists have been notified of this policy.)

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6. Excessive, disruptive or disturbing noise will not be tolerated.

7. Students are to be orderly and quiet at all times in the hallways, restrooms, cafeteria and library.

8. Exact compliance is necessary in all emergency situations.

9. Only those objects that are designed to be thrown may be thrown on school property.

10. Students are expected to be courteous and respectful to each other and to all adults.

11. We have a no fighting policy. Fighting or being involved in a fight will result in suspension.

Additional Classroom RulesTo establish the proper classroom atmosphere, students will be expected to conduct themselves in an orderly manner. Improper conduct may include but will not necessarily be limited to the following:

1. Excessive talking

2. Out of seat without permission

3. Disturbing other students or teachers

4. Misuse or abuse of school property

5. Disturbing or taking another student’s property

6. Inattention

7. Bringing unnecessary items, balls, games, toys, etc., to school, unless the student has received written permission from the teacher.

8. Failure to bring proper materials to class (paper, pencils, etc.)

9. Unnecessary and undesirable physical contact between students

10. Leaving classroom/desk untidy

11. Failure to return signed reports and papers promptly

12. Failure to respond promptly and properly to signal ending a period of activity

Punishment

1. Positive methods of correction will be used whenever possible.

2. Parents will be informed of problems in order that school and home may work together.

3. Punishment, when necessary, will be in strict compliance of established county, area, and school policies.

4. Punishments must be suitable to the offense

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BEC

Library Media Center Conduct Policy

Our Class Rules1. Show respect to adults and classmates in actions and words2. Raise hands for permission to talk or move around the room3. Keep hands, feet, and objects to yourself4. Speak quietly5. No gum

Consequences1. Warning2. 5 minute walking ticket3. 10-15 minute walking ticket4. Silent Lunch5. Parent contact6. Office Referral

Positive ReinforcementsStudents who follow procedures may earn one or all of the following:1. Positive affirmation2. Stickers3. Treat4. Recognition of the CES Morning News Show

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BED

Discipline Referral FormPlease see insert

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BF

Floor Plans

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BFA

Floor Plan: SchoolPlease see insert

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BFB

Floor Plan: Library Media Center

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BFC

Evacuation Route

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BG

Directions to the School

Driving Directions

From Columbia, * Exit 6 on I-20, merge onto I-520 W/Palmetto Pkwy toward North Augusta/Augusta* Take the Belvedere Clearwater Rd. exit, Exit 21* Turn left onto Augusta Rd/SC-421* 4552 Augusta Rd. is on the right

From Augusta* Start out going northeast on 7th St. toward Greene St. * Take the 2nd right onto Broad St./US-25* Merge onto US-78 E/US-1 N toward Columbia* Turn right onto Belvedere Rd/SC-126* Turn right onto Augusta Rd/SC-421* 4552 Augusta Rd. is on the right

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BH

School Crisis Management Plan

This document is located in the wall folders behind the checkout desk next to the office door.

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C

Library Media Center Staff

The staff needs of the media center will depend on the goals of the district and the school. The library media specialist should encourage the principal to support the media program with sufficient staff. Keeping usage records, monthly reports, and teacher requests for materials and services will help document the staff needs.

Position Statement on Appropriate Staffing for School Library Media Centers

The success of any school library media program, no matter how well designed, depends ultimately on the quality and number of the personnel responsible for the program. A well-educated and highly motivated professional staff, adequately supported by technical and clerical staff, is critical to the endeavor.Although staffing patterns are developed to meet local needs, certain basic staffing requirements can be identified. Staffing patterns must reflect the following principles:

1. All students, teachers, and administrators in each school building at all grade levels must have access to a library media program provided by one or more certificated library media specialist working full-time in the schools library media center.

2. Both professional personnel and support staff are necessary for all library media programs at all grade levels. Each school must employ at least one full-time technical assistant or clerk for each library media specialist. Some programs, facilities, and levels of service will require more than one support staff member for each professional.

3. More than one library media professional is required in many schools. The specific number of additional professional staff is determined by the schools size, number of students and of teachers, facilities, specific library program. A reasonable ratio of professional staff to teacher and student populations is required in order to provide for the levels of service and library media program development described in INFORMATION POWER: GUIDELINES FOR SCHOOL LIBRARY MEDIA programs.

All school systems must employ a district library media director to provide leadership and direction to the overall library media program. The district director is a member of the administrative staff and serves on committees that determine the criteria and policies for the districts curriculum and instructional programs. The director communicates the goals and needs of both the school and district library media programs to the superintendent, board of education, other district-level personnel, and the community. In this advocacy role, the district library media director advances the concept of the school library media specialist as a partner with teachers and promotes a staffing level that allows the partnership to flourish.

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CA

Staff Biographies

The school media center program is managed and operated by Nikki Mock, the Media Specialist

and Wendy Lord, the Library Media Assistant. Ms. Mock will graduate in December of 2015,

with a Masters in Library and Information Science from the University of South Carolina. Ms.

Mock has eight years teaching experience at the elementary school level prior to becoming the

Media Specialist at Clearwater Elementary in 2014. This is Mrs. Lord’s first year working as a

Library Media Assistant as well. Prior to working in the Media Center, Mrs. Lord worked in

various positions throughout the school instructing and supervising students. Together, both

women strive to meet the needs of the school community by developing, promoting, maintaining,

instructing and evaluating programs that foster student learning of information and technology

skills.

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CAALibrary Media Specialists

“There is more treasure in books than in all the pirates’ loot on Treasure Island.” Walt DisneyGrowing up, reading was always a singular joy. It was encouraged, nurtured, and developed before even entering kindergarten. Because of this love of reading, I have always felt at home in a library.

My first career was focused on journalism, because as stated earlier, I had an appetite for the written word. Over time, this developed in a desire to educate students and instill in them a hunger for reading as voracious as my own. After eight years in the classroom, I began to see my horizons changing once more and began exploring how I may find myself surrounded by a sea of books. After enrolling in library science courses I discovered a new world. I had no idea all that went into a library media program. Each new lesson was a discovery that I couldn’t have imagined and had me calling my media specialist friends to express my gratitude. I now understand that the library is more than just a hall of books.

A librarian is called to maintain sources of information, information that is vital to the human existence. They catalog, store, and curate the knowledge that is passed down through the ages to preserve it for the next generation. They help individuals research and discover new worlds of knowledge and help open doorways to future careers. They collaborate with teachers to make lesson connections and build students’ excitement. Being a librarian is more than just managing books, especially in a digital age. Librarians are also responsible for teaching students digital citizenship and the importance of privacy. They also help students learn researching skills and how to attribute information correctly to give credence to their work. Libraries themselves are centers for the community to come and learn. Individuals can come and learn with the help of the librarians and have access to digital tools that they may never have had the opportunity to experience.

I am excited to see where my new journey will lead. I am still learning so much information that is changing and shaping me each day. Being in the library has already had the best change on my life and for once I feel that I am finally where I belong.

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Pennye N. Mock802 Plantation Point DriveNorth Augusta, SC, 29860

Phone: 803-279-0710E-Mail: [email protected]

______________________________________________________________________

Education:! ! University of South Carolina, Columbia, 29208! ! ! ! ! Masters of Library Science! ! ! ! ! Currently enrolled! ! ! ! ! GPA: 4.00 - currently

! ! ! ! ! Southern Wesleyan University, N. Augusta, SC, 29841! ! ! ! ! Masters of Education! ! ! ! ! 2007-2008! ! ! ! ! GPA: 3.97

! ! ! ! ! University of South Carolina Aiken, Aiken, SC, 29801! ! ! ! ! Elementary Certification! ! ! ! ! 2003-2005! ! ! ! ! GPA: 4.00

! ! ! ! ! University of South Carolina Aiken, Aiken, SC, 29801! ! ! ! ! Bachelor of Arts in Communications! ! ! ! ! 1999-2003! ! ! ! ! GPA: 3.96

Relevant ! ! Introduction to Technical Services - Summer 2014Coursework:! * Focused class on cataloging, building library collections, library ! ! ! ! ! management, and preservation and collection of library materials.

! ! ! ! ! USC Coursework - Summer 2014-December 2015! ! ! ! ! * I am currently enrolled at the University of South Carolina taking ! ! ! ! ! classes toward receiving my Masters of Library Science degree. Each ! ! ! ! ! class is geared toward School Librarianship. ! ! ! ! ! Childrenʼs Literature ! ! ! ! ! * In-depth study on the use of childrenʼs literature in the classroom and ! ! ! ! ! the ways it can be used to enhance the reading experience for ! ! ! ! ! children. ! !! ! ! ! ! Teaching Reading in the Elementary School! ! ! ! ! * This practicum class focused on reading difficulties children face, as ! ! ! ! ! well as partnering with struggling readers at a local elementary school ! ! ! ! ! for a nine weeks of intense reading focus. ! !

mailto:[email protected]

mailto:[email protected]

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Employment:! Hammond Hill Elementary, 901 W. Woodlawn Ave., N. Aug., SC, 29841! ! ! ! ! * During the 2006-2008 school years I taught two sections of Reading/! ! ! ! ! ELA and science. During the 2008-2009 school year, I assumed the ! ! ! ! ! responsibility of the Reading/ELA curriculum for the entire 5th grade. ! ! ! ! ! During the first semester of the 2009-2010 school year, I taught three ! ! ! ! ! sections of Reading/ELA in 5th grade. At the start of the 2009-1010 ! ! ! ! ! second semester I began teaching all students in the 5th grade ! ! ! ! ! Reading/ELA. From 2010 to 2013 I have taught three sections of ! ! ! ! ! Reading/ELA in 5th grade. Presently I am teaching two sections of ! ! ! ! ! Reading/ELA and science. ! ! ! ! ! ! ! Merriwether Middle School, 430 Murrah Road., N. Augusta, SC, 29860! ! ! ! ! * During the 2006 second semester, I completed a long term substitute ! ! ! ! ! position for three sections of Reading/ELA in sixth grade. Leadership! ! * Summer 2010 - CERRA (Center for Educator Recruitment, Retention, Involvement:! and Advancement) mentor training program

! * Summer 2010 - SAFE-T trained

! * Summer 2010 - Attended Literacy Model Workshop at East Aiken ! School of the Arts, 223 Old Wagener Road, Aiken, SC, 29801

! * 2009-2010 - Head of the Author Search Committee. Organized and ! supervised visit !of New York Times Best Selling Author Michael ! Buckley to the school including various media groups, the mayor of ! North Augusta, Lark Jones and Area Two Superintendent, Rosie Berry. ! Arranged opportunities for 4th and 5th grade students to meet with ! author, sold books written by author, and provided an autograph ! session open to the entire school. Also arranged, with help from Nancy ! Carson Library, to have Mr. Buckley speak to community and students ! from other schools and grade levels about writing. ! * 2007-2008 - Co-chairperson of Author Search Committee. Organized ! and supervised visits of Carole Crane and Christine Hurley Deriso to ! school. With the help of other committee members, I helped to arrange ! opportunities for all grade levels to hear Mrs. Crane. I also helped to ! coordinate opportunities for 4th and 5th grade students to meet and ! learn from Mrs. Deriso about the art of writing.

! * Spring 2007 - Organized, supervised, and raised funding for visit of ! New York Times Best Selling Author Michael Buckley to school, ! including visits by various media groups. Helped to arrange ! opportunities for 4th and 5th grade students to meet with the author,

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! sold books written by the author, and provided autograph session open ! to the entire school. !! * Fall 2005 - Presented at Kappa Delta Pi 45th Biennial Convocation in ! Orlando, !Florida on the subject of using readers theater to foster ! fluency in the classroom.

Awards/! * 2012 - Hammond Hill Awarded National Blue Ribbon AwardHonors:! * 2011 - Acknowledged in “N.E.R.D.S. 2: M is for Mommaʼs Boy” by ! ! New York Times best selling author Michael Buckley! * 2010 - Awarded Teacher of the Year for Aiken County School District! * 2010 - Awarded Teacher of the Year for Hammond Hill Elementary ! ! School! * 2007 - Acknowledged in “Sisters Grimm: Magic and Other ! ! Misdemeanors” by New York Times best selling author Michael ! ! Buckley for being a reading “cheerleader.”! * 2006 - Recipient of the Outstanding Student Teacher Award ! ! presented by SC-ASCD (S.C. Assoc. for Supervision & Curriculum ! ! Development) ! * 2006 - Awarded the Golden Apple Award

Interests:! Reading, writing, making movies for my school

34

CABLibrary Media Aides

Insert here a brief biography, including education and experience, for each library media aide—or clerk, secretary, paraprofessional (whatever title is used for the assistant). Including a picture would also be a good idea.

35

CACStudent Assistants

Insert here a listing of the students who work in the library media center. Including their schedules would be helpful.

36

CB

Job Descriptions

37

CBA

Library Media Specialist

Library Media SpecialistJob Description

POSITION PURPOSE: To administer an integrated information technology program that provides library, media, and technology resources in support of the instructional program of the school

REPORTS TO: Building Principal

SUPERVISES: Library media assistant (paraprofessional), parent and student volunteers

Areas of Responsibility

As a program administrator, the library media specialist must• develop and implement a mission statement, goals, objectives, policies, and procedures that

reflect the mission, goals, and objectives of the school and the district;• plan and evaluate information technology services to best meet student needs, district goals,

and school objectives;• develop a survey instrument to provide for continuous program evaluation of the library

media center;• collaborate with educational community members including students, teachers,

administrators, and parents to assess regularly and systematically the effectiveness of the library media program;

• plan a budget and maintain appropriate records to accommodate keeping technology, print, and nonprint collections current;

• establish and maintain an inviting and attractive physical environment that encourages creative and independent use of all types of information technology;

• provide facilities and opportunities for individual and group study and production of resources;

• communicate the value and effectiveness of the library media program by using a variety of formats (written, verbal, visual) to keep the school community informed regarding services and resources available in and through the library media center;

• maintain and communicate current knowledge and research findings related to the impact of school library media programs on student learning;

• maintain an environment that meets the information needs of all members of the learning community, regardless of disability or other difference, through appropriate physical adaptations and instructional policies and practices;

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• manage the library media center with policies and procedures that facilitate maximum use of services and resources;

• supervise staff assigned to the information technology center, including student assistants and parent/community volunteers;

• serve on the school’s management team (e.g., school improvement council);• oversee all aspects of the daily operation of the library media program;• actively participate in activities designed to make the entire school a productive learning

environment;• establish partnerships with agencies, businesses, and community groups to foster support for

the library media program; and• implement a public relations program that promotes literacy and use of the information

technology center’s services and resources.

As an information specialist, the library media specialist must• monitor standards, guidelines, emerging practices, and innovations in the library, media, and

information technology and education fields;• develop a collection development policy, in collaboration with teachers and other members

of the educational community, that provides for current and appropriate resources for all members of the learning community;

• coordinate the selection, acquisition, organization, and circulation of a collection of library media information resources to address the informational and recreational needs of all members of the learning community, including those with different abilities and learning styles;

• develop and direct a continuous collection development and evaluation process that focuses on regular and collaborative assessment of teaching and diverse learning needs and the formats and resources to meet them;

• provide consultative services in selection, evaluation, purchase, and use of materials and technology resources;

• promote and model the principles of intellectual freedom and the ethical and legal use of information;

• provide a developmentally appropriate collection of resources that meet the needs of all students;

• provide for appropriate access to external resource materials, such as those available through resource-sharing arrangements with other information agencies and those available on the Internet;

• provide consultative services to all patrons in selection, purchase, evaluation, and use of information technology resources and related equipment to support learning objectives as well as personal information needs;

• maintain a central collection of statistical data, media/technology reviews, publisher/vendor catalogs, and other pertinent information for educators; and

• maintain centralized systems for bibliographic control and the circulation and distribution of equipment, materials, and information.

As an instructional partner, the library media specialist must

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• plan and schedule orientation for faculty and students concerning library media center services;

• plan collaboratively with teachers to develop curricular content that integrates a variety of instructional media and information literacy skills into classroom instruction;

• develop activities and instructional strategies to address the individual needs of all members of the learning community, including those with different abilities and learning styles;

• teach and assess student achievement of information literacy concepts as determined through collaborative planning with all members of the school community;

• collaborate with teachers to educate students in the process of and criteria for efficient and effective inquiry;

• use available technologies to contribute to students’ development in reading, viewing, listening, evaluation, and communicating;

• design, develop, and implement programs—including reading guidance and motivation— that encourage reading for enjoyment and for information;

• develop and demonstrate a knowledge of the school’s curriculum to assist teachers in the effective utilization of available professional development resources;

• serve as a member of the instructional design team through school curriculum and technology planning committees;

• educate the school community in uses of communication tools that engage students in reading, viewing, and listening for understanding and enjoyment;

• train teachers to use information technology effectively and to develop innovative instructional activities;

• use an open-access model to provide patrons (students and faculty) with full accessibility to the information technology resources;

• assist patrons in the production of learning materials such as multimedia presentations, videotapes, audiocassette tapes, and photography.

As a technologist, the library media specialist must• organize and circulate information technology materials, services, and related equipment for

easy accessibility according to established district standards;• acquire and maintain expertise in assessing various technology products and processes for

their potential to enhance learning;• model and promote effective uses of technology for learning and teaching;• provide in-service training and information for teachers to promote the effective utilization of

information technology, the development of innovative instructional activities, and the seamless integration of technology into the curriculum;

• manage the information technology center with procedures that facilitate maximum use of services and resources; and

• provide storage, distribution, and a system of accountability for information technology resources.

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With regard to personal professional development, the library media specialist must• participate in professional development opportunities provided and/or promoted by district,

state, and national organizations;• continuously update his or her personal competence in information literacy, learning, and

teaching; information access and delivery; administration and supervision; and technology utilization, as well as other areas to fulfill the requirements of a professional library media specialist;

• maintain current and in-depth knowledge of research and best practices in all aspects of the librarianship and information management;

• participate in local, state, and national professional organizations; • support and participate in cooperative resource sharing with other information technology

centers and local, state, and national information agencies through loan services and electronic communication formats; and

• serve as a member of professional committees for the development of activities, training materials, and programs to disseminate information technology.

41

CBB

Library Media Aide

Library Media AideJob Description

POSITION TITLE: Media Aide

REPORTS TO: Media Specialist

JOB ROLE: To perform general and specialized clerical duties in the school library in conformance with established procedures.

PERFORMANCE RESPONSIBILITIES

I. Clerical

A. Assuming general secretarial responsibilities:• typing• filing• duplicating materials• assisting with financial records• operating computers

B. Compiling statistics:• recording circulation and other service information• assisting with annual reports

C. Ordering and processing print and nonprint materials:• maintaining consideration and order files• following processing procedures established by the media specialist

D. Maintaining inventory of and ordering supplies:• checking supplies• preparing order lists

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E. Circulating print and nonprint materials:• assisting with circulation process• shelving materials• assisting with interlibrary loan process• compiling overdue records

F. Performing other library media center duties as assigned

II. Technical

A. Assisting student and staff with location and use of materials and equipment:• answering directional questions• demonstrating the proper use of equipment and software• operating audiovisual and production equipment

B. Maintaining library media catalogs:• adding entries• deleting entries

C. Performing preventive maintenance and minor repairs on equipment:• changing lamps and other easily replaced parts• cleaning and lubricating equipment parts

D. Producing graphics and display materials:• assisting in preparing transparencies, posters, charts, graphs, displays, exhibits, and

materials for television programs• gathering necessary materials

E. Scheduling use of and delivering materials and equipment:• Maintaining records of rental materials and equipment• Coordinating use of building materials and equipment

F. Assisting with technical processing of information and materials:• performing tasks of bibliographic searching and processing of materials• organizing bibliographic information• preparing information in the appropriate format

G. Maintaining the media collection:• shelving and filing• withdrawing items as directed by the library media specialist• mending and repairing items• assisting with inventory

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H. Performing other library media center duties as assigned

DESIRED QUALIFICATIONS

High school diploma or equivalent with a general knowledge of office machines and completion of the typing and spelling test administered by Personnel must be on file in the Personnel Office.

EVALUATION

Performance of this job will be evaluated in accordance with provisions of the board’s policy on the evaluation of professional personnel.

LENGTH OF EMPLOYMENT: One academic year

44

CC

Professional Standards for School Library Media Specialists

Insert the ADEPT Performance Dimensions for library media specialists here. The full document, The South Carolina System for Assisting, Developing, and Evaluating Professional Teaching (ADEPT): Performance Dimensions for Library Media Specialists, is available on-line at <http://www.scteachers.org/SCTeachers/Adept/specarea.htm>.

http://www.scteachers.org/SCTeachers/Adept/specarea.htm




45

CCA

Evaluation Form: Library Media Aide

SCHOOL LIBRARY MEDIA AIDE EVALUATION FORM

___________________________ _________________________Library Media Aide: School:

________________ _________________________________Date of Evaluation: Evaluator:

Satisfactory UnsatisfactorySatisfactory Unsatisfactory

COLLECTIONSatisfactory UnsatisfactorySatisfactory Unsatisfactory

Conducts inventoryShelves materialsReads and straightens shelvesMends materialsUpdates newspapers and magazinesCIRCULATIONChecks in materialsChecks out materialsMaintains overduesORGANIZATIONKeeps media center neat and orderlyMaintains filesCompletes requested reportsACQUISITIONProcesses materialsVerifies bibliographic dataKeeps supplies available and orderedPUBLIC RELATIONSHelps teachersHelps studentsProduces bulletin boards/displaysAssists with correspondenceTECHNICALHelps with data entry/database maintenanceOperates and maintains computer equipmentAssists with AV production

46

CD

Student Assistants

47

CDAJob Description for Student Library Assistants

48

CDB

Application Form for Student Library Assistants

50

CEParent/Community Volunteers

POSITION: Adult Volunteer

REQUIREMENTS: A school volunteer is an adult who is willing to give time and talent to help the education team better serve the needs of the students. Volunteers can supplement the library media staff by offering unique talents and skills. However, volunteers should not be considered as substitutes for trained, paid clerical and technical staff.

JOB DESCRIPTION

These duties may be assigned according to a volunteer’s interests and abilities, but usually will be varied:

• reading books to students;• ordering free materials, pamphlets, films, filmstrips, college bulletins, and pictures;• preparing and mounting pictures for the picture file;• cleaning and mending library materials;• circulating library materials;• checking attendance;• assisting with inventory preparation;• opening, sorting, and distributing materials;• sending overdue and fine notices;• labeling library materials;• reinforcing magazines and paperbound materials;• stamping library materials with ownership marks;• sorting and filing clippings, newspapers, and magazines;• collecting library books from classrooms and book drops;• making copes of needed materials;• processing new magazines;• adding new pamphlets to the file;• assisting in the preparation of bibliographies;• preparing bulletin board displays; and• helping in the maintenance and use of equipment.

Evaluation: The principal and media specialist should commend, thank, and publicly recognize volunteers whenever justified and possible.

D

51

Daily Operations

52

DA

Library Policy

• Students may visit the library media center with their classroom teacher’s permission at the teacher’s discretion, but they should have a pass from a classroom teacher or from the library media specialist.

• Students must go directly to the library media center. • Students must abide by the media center behavior rules.• No more than four students per class may visit the library media center at one time unless it

is that classes designated library time. • Computers are available for student use for academic purposes only.• Students must return directly to the classroom from the library media center.• Students not conducting themselves in an appropriate manner will be asked to return to class

or sit in a designated area.

Failure to abide by these regulations will result in loss of library privileges for that day.

53

DB

Circulation Desk Operation

1. Upon entry into the Library Media Center, student show their library pass to the Media Specialist or Media Assistant.

2. Students are asked to put returned books on the circulation counter prior to browsing for new books.

3. Students are required to use a shelf marker while they are browsing for books.

4. Scan, when possible, before students approach checkout counter, books “in” from the book return to minimize uncertainty concerning the amount of books listed in the student’s account.

5. Multiple students waiting to checkout books must stand in line quietly. 6. Listen for confirmation chimes from computer when barcode is registered by

scanner into computer.7. Students in grades 2-5 receive a “Check Out Card” with their current Lexile

score listed each week. Students must pick out one book on level and one book of free choice.

8. Kindergarten and first grade may check out one book. Kindergarten will begin taking books home after the winter break.

9. Grades 2-5 may have two books checkout at a time. One of which must be a book on their Lexile level.

10.Overdue books of longer than one week will result in a student’s penalty of not checking out books until the book is returned or paid for, if lost or damaged.

11.After scanning or entering the barcode, use the mouse to click the “checkout” tab or button.

12.Students who are unruly will forfeit their book checkout until the next day.13.Students are not allowed to return to the classroom to retrieve the materials

they did not turn in. They may return them during their recess time and check out a new book at that time as well.

54

DBA

Circulation Policies

• The loan period for students is two weeks. • A student will not be allowed to continue to borrow materials if he or she has overdue

materials that are more than one week overdue. • Overdue fines will not be charged. • Reference materials will not circulate among the students. Teachers may checkout reference

materials for as long as they are needed, or until they are requested by another teacher. • Overdue fines will not be charged for reference materials. • Magazines will not circulate among the students due to the nature of the materials not being

able to withstand repeated student checkout. • Professional materials will circulate among the teachers and faculty using the standard

scanning checkout procedures. • Students will be allowed to renew books. The student must present the book at the time of

renewal. • The loan period for faculty is what is deemed reasonable for the needs of the teacher’s

curriculum unit. If the time is extreme or if another faculty member is in need of the item(s), the LMS will ask, diplomatically for the return of the item(s).

• The number of items that any one student may borrow will be limited to one book for kindergarten and first grade. Students in grades second – fifth may have no more than two books checked out at any given time.

• The number of items that any one teacher may borrow is only limited to the need of the rest of the school community for those desired items.

• A notice of overdue items that have been checked out by a teacher, administrator, or educator will be provided one week before the end of each nine-weeks grading period.

• Lost or damaged items checked out to teachers will be expected to be paid for according to the purchase price of the items.

• A teacher will be allowed to check out materials if he or she sends a student to the library media center with a note requesting the desired material.

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DBAAEmergency Checkout

When the Library Media Center’s Automation System is down, library materials willcontinue to be “checked out” with the off line version of Follett Destiny “stand alone” system provided by the District purchased library program, Follett Destiny

Follett Customer Service # for Tech Support:

1-800-722-7424Aiken Co. Cust. # 3900052

http://www.follettsoftware.com/library-automation-software

Or

The students name as well as the barcode number of the item they wish to check out will be record in the appropriate grades notebook. When the automotive system is repaired the information will be entered into the system.



56

DBB

Overdue Fines

• Charging students, faculty and staff for overdue fines is not a matter of consideration at the Clearwater Elementary School Library Media Center.

• Overdue notices will go home to the students several days before interims and report cards are issued.

• The student’s teacher will also receive a copy of the student’s overdue notice. • Students will not be allowed to checkout books until the book is returned or paid for if the

book is lost. • Field Day privileges will be held until all fines are cleared.

57

DBC

Payment for Lost and Damaged Books

• The replacement cost of a book will be charged to the patron who lost or damaged it.• The charge for paperbacks will be the purchase price for the book. • The library media specialist will charge the purchase price of the book that is recorded in the

circulation systems documentation. • If a book is found and returned to the LMC, depending on the condition of the item, the

library media specialist will refund the entire fine if the book is returned in good condition and within the same school year it was lost.

58

DBD

Settlement of Library Accounts

• A student will be allowed to check out additional materials if he or she has overdue materials that are not yet one week overdue. After one week of that item being overdue, the student will not be allowed to check out any materials until that item is returned.

• A student will not be allowed to check out any materials until the assumed lost material is paid in full.

• The charges will be paid in the library media center, receipted, and then turn over directly to the bookkeeper.

• The students’ receipt of payment of the item(s) will be recorded on the student’s account on the Library Circulation System (Follett Destiny).

• The money will be deposited and credited to the library media center account by the school’s bookkeeper.

59

DCSubstitute PlansSubstitute Librarian

Library Media Center Procedures

1. School begins at 7:30 am, however the Library Media center opens for checkout and research at 7:15am.

2. Lunch and planning are between 11:00 – 12:153. School ends at 2:15 P.M. HOWEVER, THE LMC REMAINS OPEN UNTIL 2:45 FOR STUDENT

CHECKOUT AND RESEARCH. THE AFTER-SCHOOL PROGRAM MAY USE THE LMC FOR THEIR NEEDS AS AGREED UPON WITH ITS DIRECTOR AND THE LMS.

4. For assistance, call Meredith Noland , the assistant principal.5. Lesson plans are located in a black clipboard behind the circulation desk.6. Class schedules are attached to day specific clipboards in the orange basket behind the

circulation desk. 7. The opening routine is as follows: turn on lights, open all office doors, turn on all computers

Login = cleestudent the password is book18. The basic rules for students in the media center are as follows:

Our Class Rules:1. Show respect to adults and classmates in actions and words2. Raise hands for permission to talk or move around the room

3. Keep hands, feet, and objects to yourself4. Speak Quietly5. No gum

Consequences for Misbehavior:1st consequence - Warning2nd consequence - Five minute Walking Ticket3rd consequence – Ten-Fifteen minute Walking Ticket 4th consequence - Silent lunch5th consequence - Parent ContactSevere disruption - Office Referral

Students who behave will earn: Positive affirmation, stickers, treat, notes home, recognition on the CES Morning News Show

9. The bathroom procedure for students is as follows: One at a time with a pass. 10. In case of an emergency, use the phone in the office behind the circulation desk and press the

panic button on the wall behind the circulation desk.11. In case of a fire drill, see the fire evacuation plan posted on the wall behind the circulation

desk. 12. For general questions concerning library operations, direct concerns to the Library Media

Aide.

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Logins and Passwords

Student Stations cleestudent Book1

Then click on the start icon then click on all programs, click on the Teacher Menu folder, and click on Follett Destiny

For a Substitute Teacher Login is CES SubPassword is sub

Checkouts:

Kindergarten and First one bookFirst through Fifth grades checkout a total of two books UNLESS they have an overdue or LOST book

Schedule of classes are attached to clipboards and found in an orange basket behind the circulation desk.

Lesson plans are located in black clipboard behind the circulation desk.

61

E

User Services

62

EA

Programs

Characteristics of a Quality Library Media Program

• Encourages the use of various media and motivates students to use the materials and services provided.

• Is fully integrated into the educational program, promoting and conducting collaborative planning and instruction with other teachers.

• Maintains an open schedule.• Is led by a well-educated professional staff and a strong technical and clerical staff.• Provides materials and services to teachers in support of the curriculum and the State of

South Carolina’s Academic standards.

63

EAA

South Carolina Book Award Program

64

EAB

Computerized Reading Management Program

No computerized reading management program is available at the Clearwater Elementary School Media Center.

65

EAC

DISCUS

DISCUS – South Carolina’s Virtual Library is the “information place” for all South Carolinians. DISCUS – which stands for Digital Information for South Carolina Users – provides free access to an electronic library that’s available 24/7.

DISCUS provides a variety of organized resources, called databases, for individuals of all ages, educational levels and interests. The databases include:

• magazines • professional journals • newspapers • encyclopedias • e-books • reference material • student and teacher resources • maps • pictures • recommended Web links • multimedia • and much more!

DISCUS resources use the Internet merely as a delivery tool to provide accurate information from recognized publishers. The DISCUS databases include high-quality publications and documents that are updated regularly and organized so you can quickly find the information you need. Google and other Internet search engines are designed to search the open Web.

When searching with Google or other Internet search engines, you’re likely to retrieve lots of irrelevant, commercial and possibly poor-quality results. With DISCUS, you’ll get the results you want without having to sort through lots of other “stuff.”

The following South Carolina institutions currently participate: • all public libraries and their branches; • all public and private (nonprofit) colleges and universities headquartered in South

Carolina; • all public school districts (K-12) and other state-funded K-12 schools; and • most private K-12 schools accredited by the Southern Association of Colleges and

Schools (SACS) or the South Carolina Independent School Association (SCISA).

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EADSCOIS

SCOIS (S.C. Occupational Information System) is South Carolina’s Official Career Resource Network. As a State Program, SCOIS is authorized by both Federal and State Law and is mandated to provide a vast array of Career Development products and services including the State’s Computerized Career Information System. SCOIS is strongly supported by school districts all across South Carolina and by the State Legislature. SCOIS is most recently been authorized by the State Legislature in the S.C. Education and Economic Development Act of 2005. South Carolinians have used SCOIS for over 29 years to prepare for careers that will be in future demand. SCOIS is used in all grades K-12 as well as post secondary institutions and guides you all the way to state and national job openings. Students who use SCOIS can better prepare their Individualized Graduation Plans (IGPs.) SCOIS is an on-line system and you need a password to enter. You will have access to several Career Assessments, College Information, Occupational Information, College Major Information, Career Clusters, School Subjects matched to careers, Financial Aid Information, Private Trade Schools, Career Videos, Building and Posting Resumes, Career Electronic Portfolios, Salary and Outlook information on Careers, Lesson Plans for Teachers, Career Guidance Tools for Parents, Accountability Reports for Administrators and much much more. Call the SCOIS office today for more information 1-800-264-9038. SCOICC partner agencies include: Office of the Governor, SC Employment Security Commission, Department of Education, Budget and Control Board, Division of Research and Statistical Services, State Board of Technical and Comprehensive Education, Commission on High Education, Department of Social Services, Department of Commerce, Department of Vocational Rehabilitation, and the SC Department of Labor, Licensing and Regulation

http://www.scgovernor.com/

http://www.scgovernor.com/

http://www.sces.org/




http://www.myscschools.com/

http://www.myscschools.com/

http://www.bcb.sc.gov/




http://www.scteched.tec.sc.us/




http://www.che400.state.sc.us/




http://www.state.sc.us/dss/

http://www.state.sc.us/dss/

http://www.sccommerce.com/




http://www.scvrd.net/

http://www.scvrd.net/

http://www.llr.state.sc.us/




67

EB

Student Services

68

EBA

Photo-duplication

Students do not have access to any photo-duplication via the copy machines in the library media center. Students must have permission to print any material obtain from the internet. The medial specialist will determine if the printed materials adheres to copyright law.

Anyone using the photocopy machine must adhere to the copyright law. The following notice has been placed on the photocopy machine:

Notice: The copyright law of the United States (Title 17 of the U.S. Code) governs the making of photocopies or other reproductions of copyrighted material. The person using this equipment is liable for any infringement.

69

EBB

School Store

The school store is NOT operated as part of the library media program.

70

EBC

Printing

Students must have permission to print any material obtain from the internet. The media specialist will determine if the printed materials adheres to copyright law.

71

EBD

Orientation

Insert here information on the orientation presentations for students in using the library media center resources.

SAMPLE

Student Orientation

The library media specialist tailors orientation to the age and grade level of the school’s population. Flexibly scheduled library media centers offer orientation sessions to all classes at the school. The library media specialist prepares a student handbook outlining procedures and policies. These handbooks may be separate from the school’s student handbook or incorporated into that handbook. Handbooks may be issued to older students and to parents of younger children. The library media specialist may wish to prepare PowerPoint or other electronic presentation formats to use with classes and for individual sessions for new students.

Student orientation may include information on the following topics:• circulation procedures;• appropriate conduct in the library media center;• an overview of the use and care of books and other print material, computer software,

audiovisual equipment, and computers and peripherals;• fines;• printing and copying policies;• adherence to copyright law;• media production;• Internet access and the school’s acceptable use policy;• special programs sponsored by the library media center; and• fire drill procedures.

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Library Orientation and Media Skill Goals for Grades K-5

Student orientation may include information on the following topics:• circulation procedures;• appropriate conduct in the library media center;• an overview of the use and care of books and other print material, computer software,

audiovisual equipment, and computers and peripherals;• fines;• printing and copying policies;• adherence to copyright law;• media production;• Internet access and the school’s acceptable use policy;• special programs sponsored by the library media center; and• fire drill procedures• intruder drill procedures • earth quake drill procedures• tornado drill procedures

73

EBE

Library Guide

Insert here any library guides created for student use.

These guides may be used as the basis of the library orientation presented by the library media specialist and may include such topics as

• the center’s hours of operation,• the Dewey Classification System,• the layout of the library media center,• how to search the card catalog,• circulation procedures,• fines and other charges (e.g., for lost or damaged materials),• the settlement of library accounts,• the student conduct policy,• a periodical index, including DISCUS,• reference materials,• bibliographic citation,• photo-duplication,• the school store, and• printing.

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EBD

Bibliographic Citation Guide

The following examples are based on the MLA Handbook for Writers of Research Papers, 6th ed., by Joseph Gibaldi. (Ref LB2369 .G53 2003) The numbers in [ ] refer to the appropriate chapters in the handbook.

BOOKS [5.6]

Author. Title of Book. City of Publication: Publisher, Year.

MAGAZINE ARTICLES [5.7.6]

Author. "Title of Article." Title of Magazine Date: Page(s).

NEWSPAPER ARTICLES [5.7.5]

Author. "Title of Article." Name of Newspaper Date, edition: Page(s).

Complete publication information may not be available for a Web site; provide what is given.

Entire Internet Site: Scholarly Project or Professional Site [5.9.2]

Title of the Site. Editor. Date and/or Version Number. Name of Sponsoring Institution. Date of Access <URL>.

An efficient and expeditious method of creating the correct Bibliographic citations is found by going online to:

http://www.easybib.com/or http://citationmachine.net/

http://www.easybib.com/

http://www.easybib.com/

http://citationmachine.net/

http://citationmachine.net/

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ECTeacher Services

76

ECA

Interlibrary Loan

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ECAA

District

Insert here any provisions that have been made for cooperation among the district library media specialists for sharing resources (e.g., the process for requesting materials, the length of the loan period, the delivery and return method).

With the new Follett Destiny Circulation System, other schools are now able to view each school collections. Teachers may request books from other school through their media specialist. The loaning of the books or material would be at the discretion of the librarian and individual arrangement for delivery and returning of materials would need to be arranged.

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ECABSouth Carolina State Library

Insert here directions for requesting materials on interlibrary loan from the South Carolina State Library. This service is not available to elementary and middle schools in the State.

The South Carolina State Library provides interlibrary loan services to supplement the local resources of South Carolina libraries. General and special collections have been developed at the State Library primarily to support the needs of public libraries throughout the state. Materials are loaned to public, academic, special and high school libraries in South Carolina, as well as to libraries outside the state. Libraries may submit interlibrary loan requests to the State Library through SC LENDS, our online catalog. Interlibrary loan materials are delivered to most South Carolina public libraries and state-supported academic libraries by Interagency Mail Service.

The South Carolina State Library provides interlibrary loan services to supplement the local resources of South Carolina libraries. General and special collections have been developed at the State Library primarily to support the needs of public libraries throughout the state. Materials are loaned to public, academic, special and high school libraries in South Carolina, as well as to libraries outside the state. Libraries may submit interlibrary loan requests to the State Library through SC LENDS, our online catalog. Interlibrary loan materials are delivered to most South Carolina public libraries and state-supported academic libraries by Interagency Mail Service.

http://www.statelibrary.sc.gov/interlibrary-loan

http://sclends.lib.sc.us

http://sclends.lib.sc.us

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ECAC

South Carolina State Library, Department for the Blind and Physically Handicapped

Insert here information received from the South Carolina State Library’s Department for the Blind and Physically Handicapped on borrowing materials for any special-needs patrons.

http://www.statelibrary.sc.gov/Talking-Book-Services/

The South Carolina State Library's Talking Book Services department provides informational and recreational reading materials in accessible formats. The program serves South Carolinians unable to use conventional print due to the following: individuals who cannot hold book or turn pages due to physical disabilities; who cannot see standard size print due to visual impairment or blindness; who have temporary disabilities due to injury, illness, or surgery; or who have physically-based learning disabilities. South Carolina institutions or agencies providing service to clientele with qualifying disabilities also qualify for service.



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ECB

Scheduling the Library Media Center

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ECBA

Scheduling Classes in the Library Media Center

• The Library Media Center is currently operating on a fixed schedule. Classes are forty minutes in length. Teachers may schedule short fifteen minute blocks in between each class or during planning period, which is from 11:00-12:00 daily. This is due to the fact that library is an activity and the Media Specialist is conducting lessons and monitoring a class of students through out the day.

• Research for required assignments will have to be arranged during the time that a class is scheduled to come to library. Small groups (4 per class) of students will be allowed to visit the library and conduct research. Please note that the Media Specialist will be able to provide limited assistance, because classes will be in the library.

• The teacher will be asked to provide a copy of the assignment given to students.

• The teacher will be asked to provide a list materials needed to complete the assignment.

• The teacher will be asked to provide a list of materials to be reserved.

• The library media specialist throughout year will teach information skills. The media specialist will strive to incorporate and collaborate with each grade level to develop authentic inquiry based upon the core standards that incorporate information literacy standards.

• Students using the Internet will have signed student acceptable use policy (AUP) which is on file with their homeroom teacher. Students who do not have an AUP on file will conduct research using text based resources.

• Students will be allowed to checkout materials related to the research topic before the final project is due.

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ECBB

Sending Students to the Library Media Center

• Students may come to the library during the hours of the library operation to conduct research and checkout books with the classroom teacher’s discretion.

• Each classroom teacher can send up to four students at a time to the library. • Students will be required to have a library pass. • Students who abuse library rules will be asked to return to class and will not be permitted

back to the Library Media Center until the following day.

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ECD

Materials Checkout Policy for Teachers

Insert here the procedures for checking materials out to teachers.

SAMPLE 1

Checkout Procedures for Teachers

Teachers may check out any materials including equipment and audiovisuals. Teachers may set their own due dates. However, if the materials are needed, the teachers will be notified to return the needed materials. No fines are charted to teachers, but overdue notices are sent as reminders of the materials currently checked out. Students who are sent to check out materials in a teacher’s name must have a signed request from that teacher before the materials may be checked out in the teacher’s name. Teachers are responsible for checked out materials that are lost or damaged.

ECE

Equipment Checkout Policy for Teachers

Equipment is checked out for in school use only. If a teacher needs to take the equipment off the campus, he or she must get permission from the principal. All equipment should be returned to the library media center the day after it is used.

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ECF

Photo-duplication Policy for Teachers

Teachers are responsible for handling their own duplication of material. The office sets monthly limits for each teacher. The media specialist does not photocopy material for the teachers.

Teachers are responsible for following copyright policies as they relate to copying copyrighted materials.

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ECG

Lamination Policy for Teachers

• The laminator is located in the library media center.• The cost of lamination film is charged to or paid out of school funds, not the Library Media

Center budget. • The Media Specialist operates the laminator. • The Library Media Specialist will serve as the key operator at the building level for changing

lamination film rolls as well as notifying the office when repairs are needed.• Lamination can be done during school hours.

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ECH

Closed Circuit Distribution System

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ECHA

Operation of Closed Circuit Distribution System

88

ECHInstructional Television Resources (ITV)

89

ECHCCable in the Classroom

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ECHDScheduling a Video Broadcast Time

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ED

Copyright Information

Insert here information about the legal use of videos in the classroom, the making of print copies, and the legal use and installation of computer software. The library media specialist is encouraged to use the Copyright FAQs brochure (available on-line from the South Carolina Department of Education at <http://www.myscschools.com/offices/technology/ms/lms/> and the copyright information from ITV.

Please see inserts from:

http://ed.sc.gov/agency/Standards-and-Learning/Academic-Standards/old/Instructional-Promising-Practices/Library-Media-Services/CopyrightandPlagiarism.html

http://www.myscschools.com/offices/technology/ms/lms/

http://www.myscschools.com/offices/technology/ms/lms/

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F

Acquisitions

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FA

Collection Development

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FAA

Materials Selection Policy

Materials are selected to support the curriculum and instructional program of the school as well as the needs and interests of all patrons (i.e., students, teachers, administrators, and support staff). The library media center provides materials in a wide range of difficulty, in a variety of formats, representing multiculturalism and differing points of view.

However, the Internet and other on-line resources are not subject to the materials selection policy.

The certified library media specialist is charged with the day-to-day operation of the library media center, including the coordination and selection of all purchases of materials for the resource collection. The library media specialist is encouraged to seek assistance and advice from administrators, teachers, curriculum specialists, teaching assistants, parents, and others affiliated with the school when ordering materials for the library media center. However, the final decision rests with the library media specialist.

Criteria for Selection

The following criteria are recommended as a guide to selecting the best resources for the library media center:

• literary and artistic excellence;• lasting importance or significance to a field of knowledge;• support of the curriculum and the educational goals of the school;• favorable reviews found in standard selection sources;• favorable recommendations by educational professionals based on preview and examination

of materials;• reputation and significance of the author, illustrator, or publisher;• timeliness of the material;• contribution to the diversity of the collection on controversial issues;• contribution to multicultural awareness;• appeal to the library patrons;• suitability for intended use; and• return on investment commensurate with need.

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Selection Tools

The following resources shall be consulted when materials are being selected for inclusion in the library media center collection (although the library media specialist is not limited to these tools in making the final determination):

• American Historical Fiction: An Annotated Guide to Novels for Adults & Young Adults, by Lynda Adamson (Westport, CT: Greenwood Publishing Group, 1998), <http://www.bookfinder.com>;

• Senior High School Library Catalog (Bronx, NY: W. H. Wilson, 1997);• Horn Book Magazine (on-line edition at <http://www.hbook.com/guideindxes.shtml>);• Book Links (on-line edition at <http://www.ala.org/BookLinks/>);• Booklist (on-line edition at <http://www.ala.org/booklist/>);• English Journal (on-line edition at <http://cc.ysu.edu/tej/>);• School Library Journal (on-line edition at <http://www.slj.com/index.asp>);• Reading Teacher magazine;• Kliatt magazine;• Wilson Library Bulletin; and• specialized bibliographies prepared by various educational groups for individual curricular

areas.

Selection Process

The library media specialist will solicit requests and suggestions from all members of the educational community—students, parents, teachers, administrators, and community leaders. Reviews will be collected for titles under consideration. As far as possible, the library media specialist will request preview copies for examination prior to making a final decision on any particular title. Weeding of the collection to remove materials that are outdated or no longer appropriate is a part of the selection process to ensure that the collection is as current as possible and continues to meet the information and recreational reading needs of all patrons. All donated materials will be subject to the same selection criteria as purchased materials.

http://www.bookfinder.com




http://www.hbook.com/guideindxes.shtml

http://www.hbook.com/guideindxes.shtml

http://www.ala.org/BookLinks/

http://www.ala.org/BookLinks/

http://www.ala.org/booklist/

http://www.ala.org/booklist/

http://cc.ysu.edu/tej/

http://cc.ysu.edu/tej/

http://www.slj.com/index.asp

http://www.slj.com/index.asp

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FAB

Donated Materials Policy

The Clearwater Elementary School library media center welcomes gifts to our resource collection. All donations will be acknowledged. All donations will be subject to the same selection criteria as purchased resources. If any donation is not selected for inclusion in the resource collection, the gift material will be passed on to a more appropriate recipient.

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FAC

Recommendations for Collection Size of Print ResourcesBased on School Enrollment

In the past decade a technology explosion has taken place in our schools, providing access to information beyond the walls of the schools via the Internet and within the physical limitations of the schools via the school’s intranet. However, we must provide a varied, up-to-date collection of print resources in addition to those resources in electronic format. When there are network problems, other library media center resources are available.

Just as technology changes, so does a school’s curriculum. We must have a dynamic print collection that changes to meet the ever-changing curriculum needs. To encourage an up-to-date collection, the following recommendations are made:• Middle and high schools with enrollments of fewer than two hundred should have a

minimum of twenty-five hundred volumes.• Middle and high schools with enrollments equal to or greater than two hundred should have a

minimum of ten volumes per student, up to 12,500 volumes.• Elementary, K–12, and special-purpose schools should have a minimum of fifteen volumes

per student or three thousand volumes, whichever is greater.

(Reprinted from Catalyst: Setting the Standards for Student Learning through School Library Media Centers, South Carolina Department of Education, 2001.)

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FB

Processing Materials

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FBA

Books

General guidelines:

• Keep a log of the barcode ranges assigned to each vendor and processing options.• Request or purchase full MARC (machine-readable cataloging) records from all vendors.• Have property stamps in several sizes with the school’s name and full address on them.• Note the purchase order request information on the budget spreadsheet.

Follow this process when an order arrives:

1. Unpack boxes and check the packing slip.

2. Handle any damage or missing items claims immediately according to vendor directions.

3. Affix a property stamp to each book ona. the inside cover,b. the page near the middle of the book (do not cover text or graphics), andc. the back cover.

4. Mark with Lexile reading level.

5. Import MARC records into automation system.

6. Create a display of the new books and discuss on CES Morning News Show.

7. Notify teachers of the new additions to the collection.

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FBB

Magazines

General guidelines:

• Have property stamps in several sizes with the school’s name and full address on them.• Note the purchase order request information on the budget spreadsheet.• Indicate items has been received (each month) on the periodical yearly checklist form

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FBC

Software

General guidelines:

• Have property stamps in several sizes with the school’s name and full address on them.• Note the purchase order request information on the budget spreadsheet.• Request software installation by districts computer techs

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FBD

Videos and Other Audiovisual Materials

General guidelines:

• Keep a log of the barcode ranges assigned to each vendor and processing options.• Request or purchase the full MARC records from all vendors.• Have property stamps in several sizes with the school’s name and full address on them.• Note the purchase order request information on the budget spreadsheet.

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FBE

Equipment

General guidelines:

• Note the purchase order request information on the budget spreadsheet.• Have an engraving pen and/or permanent marker to affix the school’s name and the inventory

control number to each piece of equipment.• Enter the information into circulation system database and affix the barcode.

104

FC

Challenged Materials

105

FCA

Process for Requesting Reconsideration of Materials

Policy IJ Instructional Resources and Materials (Including Library Materials)

Issued 1/02

Purpose: to establish the board's direction for selection and use of instructional materials and the basic structure for parental examination of certain materials.

The school library media center is an extension of the classroom and serves to implement and to enrich the instructional program. The main purposes of the library media center include provision of a comprehensive collection of instructional materials and the provision of maximum accessibility to these materials.

Selection of materials

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Responsibility

The responsibility for the selection of library media materials is delegated to the professionally trained library media personnel employed by the school system. Selection of materials should involve parents, students, teachers, administrators and staff. Purchases of materials must have prior approval of the principal. Purchase of materials within an administrative area is subject to the approval of the assistant superintendent for the area. Final approval of purchases and distribution of funds rests with the superintendent or his/her designee.

Criteria

Materials for purchase should be considered on the basis of the following.

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• educational significance

• appropriateness for students in each school

• need and value to the collection

• reputation and significance of author and producer

• clarity, adequacy and scope of text or audiovisual presentation

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• validity, accuracy, objectivity, up-to-dateness and appropriateness of text or audiovisual presentation

• organization and presentation of contents

• high degree of readability and/or comprehensibility

• high degree of potential user appeal

• high artistic quality and/or literary style

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• quality format

• value commensurate with cost and/or need

Procedures

Selection of materials should be based upon consultation with reputable, unbiased, professionally prepared selection aids approved by the state department of education.

Decisions concerning gift material will be based on the same standards as for other materials.

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Teachers are to advise the principal through a brief written statement of any required material that may be objectionable to students or parents/legal guardians and state how the material is to be handled or if optional materials will be made available.

Challenged materials

Parents/legal guardians have the right and the responsibility to restrict the access of their children to library resources or other instructional resources that they find offensive. Any parent/legal guardian may lodge a complaint against any materials being used in the system.

The parent/legal guardian who has a complaint against materials being used in a school should contact the principal of the school involved. If he/she contacts anyone else, the parent/legal guardian should be directed to the principal.

The principal should assure the parent/legal guardian that his/her opinion will be considered and that his/her interest is welcome. They should then discuss the complaint.

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If after discussion, the parent/legal guardian would like to continue with the complaint, the principal should explain the procedure adopted by the district for handling such complaints. The parent/legal guardian should be given two copies of IJ-E, "Parent's Request for Review or Withdrawal of Instructional Material."

The parent/legal guardian will complete the form, sending one copy to the principal and retaining one copy for him/herself.

The principal will make copies of the complaint and distribute them to the assistant superintendent for the area and to the library media specialist or teacher whose material is under criticism.

The material will be reviewed again in light of objections raised. During the review period, it will be temporarily withdrawn pending a decision. The reviewing will be done at the earliest possible time after the material has been questioned. A definite routine will be followed to ensure that the incident is given due importance and treated objectively and unemotionally.

http://policy.microscribepub.com/cgi-bin/om_isapi.dll?clientID=47387&headingswithhits=on&hitsperheading=on&infobase=aiken.nfo&jump=IJ-E&softpage=PL_frame


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Review procedures

To re-evaluate the challenged material, the principal will appoint a review committee composed of the following (one member to be the recorder).

• the school library media specialist

• a teacher in the school who is familiar with the content area

• one parent representing a school family other than complainant

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• the assistant superintendent for the area

• the superintendent's designee

• the principal as chairperson

Members of the committee will study all materials referred to them and will also read reviews of materials.

The committee will allow the teacher whose material has been challenged to appear before the committee or forward a written statement to provide the context in which the material will be used, and to explain how objectionable components will be addressed, if at all addressed. The complainant, as well, will be allowed to appear before the committee to explain concerns about objectionable components of the material.

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The report of this review committee will be completed within 10 school days after receipt of the complaint, and copies in writing will be sent to the complainant and to the superintendent.

Appeal procedures

The decision of the review committee may be appealed to the superintendent by the complainant.

This appeal must be made in writing within 10 school days after receipt of the report.

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The superintendent or his/her designee will preside over the appellate hearing.

A decision will be rendered within 10 school days after the hearing.

An appeal of the decision may be made to the board by giving a written request to the superintendent within 10 school days after receipt of his/her written decision.

This appeal will be heard at the next regular meeting of the board and the decision will be final.

Written notification will be sent to the complainant and the chairperson of the school review committee within one week of the board's decision.

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See IJ-E for form to be used for this request entitled "Parent's Request for Review or Withdrawal of Instructional Material."

Adopted 6/10/75; Revised 4/12/83, 12/14/99, 1/8/02

Legal references:

20 U.S.C. Code, Section 1232h, as amended:

Sec. 439.



http://www4.law.cornell.edu/uscode/20/1232h.html

http://www4.law.cornell.edu/uscode/20/1232h.html

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All instructional materials, including teacher's manuals, films, tapes, or other supplementary material which will be used in connection with any survey, analysis, or evaluation as part of any applicable program shall be available for inspection by the parents or guardians of the children.

No student shall be required, as part of any applicable program, to submit to a survey, analysis or evaluation that reveals information concerning --

• political affiliations;

• mental and psychological problems potentially embarrassing to the student or his family;

• sex behavior or attitudes;

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• illegal, anti-social, self-incriminating and demeaning behavior;

• critical appraisals of other individuals with whom respondents have close family relationships;

• legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and ministers; or

• income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program), without the prior consent of the student (if the student is an adult or emancipated minor), or in the case of an unemancipated minor, without the prior written consent of the parent.

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The School District of Aiken County

File IJ-E Parent's Request for Review or Withdrawal of Instructional Material

Author __________________________ Author __________________________

Type of material __________________________Type of material __________________________

Title ______________________________________________________________________Title ______________________________________________________________________Publisher or producer _______________________________________________________Publisher or producer _______________________________________________________

Request initiated by ________________________________________________________Request initiated by ________________________________________________________

Telephone _____________________ Telephone _____________________

Address _____________________________________

Complainant representsComplainant represents

_____________ Self_____________ Self

______________ Organization (name) ________________________________________ Organization (name) __________________________

______________ Other Group (name) ________________________________________ Other Group (name) __________________________

To what part of the material do you object? Please be specific; cite parts.To what part of the material do you object? Please be specific; cite parts.

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What do you feel might be the results of using this material?

For what age group would you recommend this material?________________________

Is there anything good about this material? _________________________________

Did you examine the entire body of material? ________________________________

Are you aware of the judgment of this material by literary critics? _________

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What do you believe is the theme or purpose of this material? _______________

What would you like the school to do about this material? ___________________

____________ Do not assign or recommend it to my child.

____________ Re-evaluate this material for all students.

____________ Specify other preferences ________________________________________________________________________

In its place, what material of equal quality would you recommend that would convey as valuable a picture and perspective of society or of a set of values?

This complaint will be rendered to __________________________________________

Signature of complainant_____________________________________________________

Date _________________________Date _________________________

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FD

Weeding/Repairing/Discarding

123

FDA

Weeding GuidelinesGuidelines on Weeding

Why Weed• To remove outdated, obsolete items and make room for newer more valuable items• To make the library more user friendly• To strengthen the collection in support of the classroom curriculum• To remove the illusion of a well-rounded, well-stocked collection

How to Weed• Identify a target circulation date (e.g., two years, five years).• Identify a target copyright date, either a general copyright date or dates specific to Dewey

areas (e.g., Fiction, 20 years; 600s, 3 years). • Pull materials for further evaluation.• Identify other items that meet the subjective criteria (e.g., condition, format, content).• Include lead teachers, department chairs, and so forth, to evaluate the identified materials and

assist in final determination.

What to Weed SUBJECTIVE CRITERIA

Physical Condition• Pages torn• Book covers torn—not repaired or not repaired appropriately• Ragged bindings, poorly repaired bindings

Content• Out-of-date• Trivial subject matter or approach to subject matter• Inaccurate information (Misinformation is worse than no information!)• Newer editions available• Not on a standards list • Not circulated• Not used for reference• Unneeded duplicate• Biased, depicts inappropriate stereotypes• Interest or reading level inappropriate for student body

OBJECTIVE CRITERIA• Exceeds target copyright date• Low circulation rate

Remember: Final decisions on weeding rest with the library media specialist.

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FDB

Rebinding Guidelines

The only rebinding that will actually occur at the Clearwater Elementary School will be to extend the “life” of a book.

What to consider:

• Books whose pages have completely separated from the spine and front and back covers will be hot glued or taped back into position.

• Books that have not completely separated from the binding can be repaired with page tape, hot glue and/or binding tape for the outside cover and spine of the book.

• Before sending a book to a bindery, compare the cost of rebinding with the cost of a new copy or edition. A new copy if often as inexpensive and is more appealing than the rebound volume. In some cases, when the titles are out-of-print, rebinding is the best option. Most binderies can use the dust jacket as a laminated cover board.

125

FDC

Discarding Guidelines

The discarding of materials is warranted through weeding parameters. Once the book is selected for weeding, the following will occur.

• Remove the book’s records from the inventory on the LMC’s circulation program, Follett Destiny.

• Mark “Discard” across the front and back inside covers of the book. • Blacken any property stamps found on the pages to prevent the material from resurfacing

by possible returns to the LMC.• Remove or blacken any library barcode information.• Bring books to a common area where staff and faculty can peruse the discarded collection

to make their selection. Students will be allowed to select books after faculty. • After 10 days to two weeks, remove books for trash collection or to be donated to a

charity.

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• FDD

Inventory Procedures

The Media Specialist will conduct an inventory at the end of each school year. At that time, the Media Specialist will determine to either conduct a manual or computer assisted inventory.

Prior to inventory – the media specialist will begin to slowly close sections of the library for check-out.

Points to consider for conducting inventory with a library automation system:

• What steps must be taken prior to beginning the inventory?• How will items will be marked in the automation system (e.g., missing, lost, discarded)?• What steps must be taken to activate the scanner?• What are the particular steps in the scanning process?• What are the particular steps in uploading data to the automation system?• What steps must be taken to print the final report?

Points to consider for conducting a manual inventory:

• What steps must be taken prior to beginning the inventory?• How will items will be marked in the shelf list (e.g., missing, lost, discarded)?• Will a final report be generated? How will the report be formatted? Who will receive a copy

of the final report?

127

FE

Budget

128

FEABudget Management

General guidelines:

• Keep a ledger page or a spreadsheet page for each library account (e.g., books, periodicals, audiovisual, supplies).

• Enter the budget amount for each account on the appropriate ledger page.• Set up folders for purchase orders (e.g., in processing, on order, and complete).• Enter appropriate information on ledger sheet when purchase order is requested and money

is encumbered.• Check the packing slip against items received and send the packing slip for payment, if

order is complete.• Correct the ledger sheet to reflect the actual amount of the invoice.• Add the item to the collection (see section FB, “Processing Materials,” above).

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FEB

Procurement Procedure

The Media Specialist will work closely with the school’s bookkeeper to follow and abide by the district procurement procedures.

130

FG

Automation System Information

Follett Destiny – See Destiny Folder for additional information

131

FGA

Service Contract

None Call for problems or issues pertaining to Follett Destiny 1-800-722-7427

132

FGB

Help Desk Contact Information

Call district office

133

FGC

Barcode Ranges

Follett Destiny

With the conversion to Follett Destiny the media center is using a list of available barcode numbers. When this list is completed the Follett Destiny system will then automatically identify the next available barcode when adding new items.

To identify a range of bar codes for an order, the media specialist will need to run an available bar code report at the time the bar codes are need.

134

G

Public Relations

135

GA

Advertising/Marketing

Insert here the policy for advertising programs and services available from the library media center.

136

GAA

Sample Communications

137

GAB

Sample Letter of Acknowledgement for Gifts

Dear ________________________:

On behalf of the library media center at ________________________ School, I wish to thank you for your donation of __________________________ in memory [or in honor] of _______________________. A letter has been sent to [insert the name of the person or the name of someone in his or her family] ______________________ acknowledging this gift to our library on his [or her] behalf.

Our students and faculty will benefit from this addition to our resource collection. We very much appreciate your thinking of us in honoring _____________________ in such a tangible way.

Sincerely,

138

GAC

Media Center Newsletter

139

GB

Reports

140

GBA

Library Media Center Annual Report Planning Sheet

Insert here the procedure for preparing the annual report for the library media center. The district library media contact person has probably prepared this planning sheet and disseminated it to all library media specialists.

141

GBB

Library Media Center Annual Report

Insert here a copy of the final report filed with the principal and the district office.

142

GBC

Library Media Center Data Report

Insert here the final copy of the yearly survey filed with the South Carolina Department of Education, Office of Library Media Services, 1429 Senate Street, Room 513-C, Columbia, South Carolina 29201.

143

GBD

Monthly Summary Report for Principal

Insert here a copy of the monthly summary report filed with the principal.

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GC

Advocacy

Insert here any activities and programs that advance and garner support for the library media center.

Reminder: Advocacy is championing the library media center, the staff, and the program. Advocacy is different from public relations, where the program is advertised to the educational community.

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GCA

Library Media Center Advisory Committee

The library media center advisory committee has several functions:• to advise the library media specialist on the curriculum and any revisions,• to advise the library media specialist on selection of materials to support the curriculum,• to serve as advocates for the library media program within the school community and the

community at large, and• to assist the library media specialist is developing programs and policies for the smooth

operation and management of the library media center.

The library media center advisory committee should be chaired by the library media specialist and should have representation from the following groups in its membership:• the school administration,• each curricular department (e.g., English, Social Studies) or each grade level (e.g., first

grade, second grade),• students,• parents,• the community, and• the district media coordinator or district media contact person.

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GCB

Library Club

Insert here the constitution and bylaws of the library club. Also insert here the name of the current officers and any other information pertinent to the library club.

147

GCC

Patrons Club

Insert here information about the patrons club (friends of the library) and the way it is organized. This group could include students, parents, faculty members, and general community members. The group should also serve as advocates for the library media program.

148

GD

Organizations and Special Programs

149

GDA

Organizations

Insert here the names of any other organizations that are sponsored by the library media center (e.g., Lunch Bunch, Library Media Center Reading Club, Teachers as Readers Club, Oprah’s Book Club). Include only those organizations that pertain to the library media center for which this policy and procedures manual is created. If no other organizations besides the patrons club and the library club are sponsored by the library media center, then this section should be omitted.

150

GDB

Special Programs

Insert here information about special programs offered by the library media center (e.g., book fair, Banned Books Week, Teen Read Week, Dr. Seuss’s birthday, Children’s Book Week, South Carolina Book Awards, National Library Week, Black History Month, Women’s History Month).

151

GDBA

Calendar of Library Media Center Events

152

GE

Professional Development Opportunities

Insert here anything pertinent to professional development offerings at the school, district, state, and national levels. For ease of reference when the library media specialist receives inquiries from faculty and staff, conference information should be included in this section (e.g., SCASL, Low County Instructional Technology Conference, EdTech, NECC, ALA, AASL, SCIRA Reading Conference, English teachers conference, social studies conference, middle school conference, SCHSLMA).

153

H

Technology

154

HA

Local Area Network (LAN)

Insert here the procedures for using the LAN. The district technology office will provide some of this information. Also insert here the school’s requirements.

155

HAB

Internet

Insert here procedures and policies for using the Internet. The district office will provide some of this information. Also insert here the school-level policies and procedures for such matters as the student acceptable use policy (AUP), the staff AUP, Web page procedures, Web page authoring guidelines, and parental permission for World Wide Web publishing.

156

HB

Computers

Insert here policies regarding use of computers in the library and throughout the school.

157

HBA

Software Installation

Insert here the policy for individual installation of software on stand-alone computers as well as on the file server.

158

HBB

Request for Technical Assistance

Insert here the procedure that teachers and other staff members should use to request technical assistance from the library media center. Also insert here the procedure the library media specialist should use to request technical assistance from the district technology office.

159

HBC

Reporting Technical Problems

Insert here the procedure that teachers and other staff members should follow to report technical problems to the library media specialist.

160

HBD

Computer Maintenance

Insert here the procedure for regular maintenance of computers, including cleaning and storage.

161

HC

Scheduling Equipment Use

162

HE

Equipment Maintenance

Insert here procedures for performing regular maintenance on equipment.

163

I

Standards

164

IAStandards for Programs and Facilities

165

IB

Student Learning

Insert here standards for student learning.

Include the following:

a. South Carolina academic standards (available on-line at <http://www.myscschools.com/tracks/Educators/>);

b. district academic standards (if applicable);

c. Information Literacy Standards for Student Learning, found in Information Power: Building Partnerships for Learning (Chicago, IL: American Library Association, 1998);

d. the National Educational Technology Standards (NETS) for students (available on-line at <http://cnets.iste.org/index2.html>; and

e. the SCANS report (available on-line at <http://www.scans.jhu.edu/General/publications.htm>).

http://www.myscschools.com/tracks/Educators/




http://cnets.iste.org/index2.html

http://cnets.iste.org/index2.html

http://www.scans.jhu.edu/General/publications.htm




166

J

Contact Information

Insert here frequently called telephone numbers, e-mail addresses, fax numbers, and other information of local, regional, state, and national contacts. Include library media specialists, professional organizations, vendors, administrators, and others with whom the library media specialist contacts on a frequent or regular basis.

167

K

Position Statements

Insert here position statements regarding library media centers. Consult the AASL Web site at <http://www.ala.org/aasl>.

http://www.ala.org/aasl

http://www.ala.org/aasl

168

L

Forms

Insert here the forms that are mentioned in previous sections of this policy and procedures manual (although the library media specialist may find it more beneficial to include each of the forms in the particular section where it is mentioned, instead of here).

169

M

Notes

Insert here any notes that the library media specialist wishes to make regarding any aspect of the library media program, curriculum, this policy and procedures manual, and any other topic pertinent to managing the library media center.

170

N

Teacher Handbook

Insert here a listing of the sections of the policy and procedures manual that should be duplicated and copies provided to teachers to facilitate their use of the library media center and all the resources there. If the LAN in the school is stable, the library media specialist might consider making the teacher handbook available on-line. One caveat with regard to providing an electronic handbook: make certain that the handbook is always up to date.

171

O

Index

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