Activant Prophet 21

Cleaning House with the Dead Stock Feature of Trading Partner Connect

This class is designed for…

Trading Partner Connect users who are responsible for getting rid of dead stock at their companyThose who have completed the “Overview of Trading Partner Connect” WBT or have a basic understanding of TPCx

Overview

This class will show you how the Dead Stock feature of Trading Partner Connect can help you eliminate “dead” or slow-moving stock.

Objectives

Identify your Dead StockUpload Dead Stock to the Trading Partner Connect website, or “Hub”Browse for Dead Stock on www.tpcx.comGenerate the Data Mining Report

This course will NOT cover…

Prophet 21 functionalityInternet functionalitySet-up of Trading Partner Connect

Identifying Your Dead Stock

Dead Stock Identification

Identify Dead or Slow Moving Inventory

Parameter Screen

Parameter Screen

The end range date will default to one year back from the date

you generate the report

Parameter Screen

Parameter Screen

Parameter Screen

Parameter Screen

Example Results

Dead Stock Report

Verify results of reportIntegrity of dataIntegrity of material listed

BrokenUnusableOut of Date

Dead Stock Report

Once you have verified the data you can then UPLOAD the information to Trading Partner Connect

Dead Stock Report

You have TOTAL control over the information uploaded to Trading Partner Connect

tpcx.com

Once dead stock information has been uploaded to Trading Partner Connect, it will be available for other trading partners to “see”…

During Order Processing/Sales Pricing Inquiry Purchasing Integration Trading Partner Connect Web Site/Hub

Order Processing

Sales Pricing Inquiry

P&A

Message

Purchase Order Entry

PO Requirements Generation

PO Requirements Generation

Dead Stock Summary

Purchase Requirements Report

Dead Stock Search on tpcx.com

Locate inventory listed as “dead stock”Search by:

By Keyword on the Item Code and DescriptionUPCTrading PartnersManufacturer LinesManufacturer’s Part Number

“One man’s trash is another man’s treasure!”

Dead Stock Search Results

Dead Stock Search - “NO TP Rel”

Dead Stock Search - “TP Rel”

If you could be provided with a way to generate a report to help

you eliminate your ‘Dead Stock’ –would you use it?

Data Mining Report

Matches all dead stock posted on tpcx.com to the Average Monthly Usage (AMU) of all rationalized itemsThe information matches members that need a particular item to members that do NOT need that itemThis allows you to proactively reduce your dead stock …to a somewhat “captive” audience.

Data Mining Report

Clicking Submit sends your request to TPCx for analysis

Data Mining Report

Report will be delivered in approximately 24 hours to e-mail listed on the parameters screen

Info on Data Mining Report

UPCDescription of Item (both)ManufacturerStock AvailableEstimated Price

Trading Partner NameContact NameContact PhoneContact EmailYour Item Code

Summary

Generate Dead Stock ReportVerify and Upload the ResultsP&A Response ScreenPotential Purchase BrowsePurchase Requirements ReportSearch for Dead Stock on tpcx.comData Mining Report

Responsible Parties

Determine WHO is responsible for DEAD STOCK

Posting Dead Stock

Generate Dead Stock report in Prophet 21

Requirements to post your inventory as dead stock

Item must be rationalizedItem must be priced

Posting Dead Stock

Generate Dead Stock report in Prophet 21

Verify the results

Upload results to the Hub

Posting Dead Stock

How to capture dead itemsPurchase or sales classesLast Sale DateLast Purchase Date

How to price dead items10%-40% below cost

Posting Dead Stock

You should run the Dead Stock report monthly to capture any new dead items

Add the report to your End of Month procedures

Dead Stock Report and Item Rationalization

Run Dead Stock Report with Current Rationalized Status = Unrationalized

Report will be informational only, but will indicate vendor lines that need to be rationalized in order to post dead stock

Data Mining Report

Remember, this report is all about saving money, it shows…

Potential to sell your DEAD STOCKPotential discounted buys of other distributor’s dead stock

So, how do you use this report?

How to sell your dead stock…

Be proactive…Send a list of the items on the report to each trading partnerFollow up with a phone call to work out a deal with each trading partnerThen you can $ell, $ell, $ell

Purchase Requirements Report

Review the items that are needed to purchaseNote the items that you can purchase from a Trading Partner that have the item as DEAD stockThen simply place your PO to the TPCx partner listed on the report for the items you need

Now, let’s back this all up…

Dayton Supply cut a PO to E & R Industrial for some materialNow, that statement doesn’t seem all that exciting…but wait…

Here are some facts about the PO

Cost to Dayton was $4,700Multiple vendor lines purchasedMaterial was DEAD for E&R IndustrialDayton Supply $aved over 25% vs. buying this material from their vendor

Here are some facts about the PO

Dayton knew about this because of the Data Mining Report on tpcx.comMore than 60% of items listed on this one report were purchased on this ONE purchase orderE&R Industrial gained $4,700 to invest …instead of letting it collect dust and cost $$$

For More Information

www.tpcx.comGeneral Trading Partner Connect questions