CLASSIFICATION & POSITION MANAGEMENT: An Overview for Supervisors Module 7 National Guard
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Transcript of CLASSIFICATION & POSITION MANAGEMENT: An Overview for Supervisors Module 7 National Guard
CLASSIFICATION&
POSITION MANAGEMENT:An Overview for Supervisors
Module 7National Guard
Technician Personnel Management Course
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OVERVIEW
• Workforce Management
• Position Design
• Classification
• Position Descriptions (PD)
• Role of the State Classifier
• Common Issues for Supervisors
• Desk Audits
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WORKFORCE MANAGEMENT
“The process of organizing and assigning work to and amongpositions, in order toaccomplish missionrequirements in the mosteconomical andefficient mannerpossible.”
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POSITION MANAGEMENT...
WHO’S INVOLVED?
- Chief, NGB - NGB-J1-TNC
- OPRs - HROs
- Manpower - Managers/Supervisors
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PROCESS...
POSITION DESIGN CONSIDERATIONS
• Efficiency
• Motivation
• Supervisor to Employee Ratio
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CLASSIFICATION
“The process of determining theappropriate pay plan, series, and
grade of a position based on itsdesignated duties andresponsibilities, andconsistent withprevailing laws,standards, and guides.”
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CLASSIFICATION...
Example of Technician Classification & Grading
Title Pay Plan Occupational Series Grade
Human Resource Specialist GS - 0201 - 11 Aircraft Mechanic WG - 8852 - 10
GS: General Schedule (administrative/managerial/professional; “white collar” jobs)
FWS = Federal Wage System (trades & skilled labor; “blue collar” jobs) WG = Wage Grade
WL = Wage Leader WS = Wage Supervisor
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A POSITION DESCRIPTION (PD)...
• OPM Issues Classification and Job Grading Standards that are used to develop PDs
• PD Provides a basis for Performance Standards• PD Formalizes decisions on assignments,
responsibilities, authority, and required Knowledge/Skills/Abilities (KSA)
• PD Helps achieve:- Equal pay for equal work- Getting qualified people for the job- Human Resources Development- Career development
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CLASSIFICATION...
MAJOR DUTIES ON A PD
• Should be listed in descending order of importance
• Should comprise 25% or more of a position’s duty time
• Should generally be regular and recurring
• PDs “reflect” rather than “prescribe” duties assigned by supervisors
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CLASSIFICATION...
PD’S (Continued)
•“OTHER DUTIES AS ASSIGNED”• Statement allows flexibility to assign work,
but supervisors should exercise care to not assign duties that are inconsistent with employee’s position & qualifications
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POSITION DESCRIPTION EXAMPLE
Note – Block 20 (Supervisory Certification)
• Supervisor has read the PD
• Supervisor is certifying it is the correct PD for the technician in the position
• Supervisor understands the duties to be performed by the Technician
ROLE OF THE STATE CLASSIFIER
• Provide Classification advice/assistance
• Review/process Exception PDs
• Conduct studies and desk audits
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ABOUT DESK AUDITS
• A fact-finding visit to the job site• Supervisor or Employee may request if
questioning the title, series, or grade• Incumbent and supervisor are
interviewed• Vacant positions can be audited via
discussion with the supervisor• Group audits can be conducted when
several incumbents occupy Identical Additional (IA) positions
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AUDITS ARE NEEDED DUE TO...
• Reorganization• Need for periodic review to ensure accuracy• Issue of new OPM Classification Standards • An employee’s request for reclassification• New technology/equipment affecting a job • Requirement levied for a special
Classification survey
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COMMON ISSUES FOR SUPERVISORS
• Requests for Position Upgrades• Desire for more compensation does not justify a Desk Audit• Evaluate the Position not the Person; Are assigned duties
consistent with PD, or, being performed under another PD?
• Classification Review Authority PD Release• “CRA” Implements new PD’s• Don’t act on CRA’s or new PD’s until notified through HRO• Supervisor & Employee certification on OF-8
• Standard PDs are the norm• “Exception PD” or “Amended PD” may be required for unique
situations; contact State Classifier for Assistance
• Other Duties As Assigned• Use good judgment in assigning non-standard duties
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Questions?State Classifier: Haydee Sullivan
DSN: 489-4730/Cml: 518-786-4730
Assistant Classifier: Lisa Ashley
DSN: 489-4978/Cml: 518-786-497816