CJSE-related Data Standards - gov.uk · CJSE_Data_Standards_Catalogue_v_4.3 251007.doc Distribution...

Criminal Justice System Exchange Data Standards Catalogue Version 4.3 Released 25th October 2007 © Crown Copyright 2007, 2006, 2005, and 2004.

This material is subject to Crown copyright protection unless otherwise indicated. The Crown copyright protected material (other than the departmental logos) may be reproduced free of charge in any format or medium provided it is reproduced accurately and not used in a misleading context. Where any of the Crown copyright items are being republished or copied to others, the source of the material must be identified and the copyright status acknowledged. The permission to reproduce Crown protected material does not extend to any material which is identified as being the copyright of a third party. Authorisation to reproduce such material must be obtained from the copyright holders concerned.

CJSE_Data_Standards_Catalogue_v_4.3 251007.doc

Document Control Owner Head of Information Architecture,

CJIT Information Management (Data Standards) Team ‘[email protected]’.

Version 4.3 Status Approved Document

Issue History Date Version Changes Summary n/r 0.1 Initial draft n/r 0.2 Changes following CJIT internal review 9th February 2004 0.3 Changes following review by CJOs 2nd April 2004 0.4 Changes following review by CJOs 29th April 2004 0.5 Numerous changes following CJIT internal review 1st July 2004 1.0 Numerous changes following review by CJOs through the

CJSE-related Data Standards Forum and Working Groups 11th November 2004 1.0.1 Approved RFCs 20th December 2004 2.0 Changes following CJIT internal review 8th August 2005 2.1 Approved RFCs 19th September 2005 2.2 Changes following CJIT internal review 28th September 2005 3.0 Changes following CJIT internal review 27th September 2006 4.0 First production using MS Access repository.

Approved RFCs 27th October 2006 4.1 New introduction sections added.

Structure and elements field ordering changed. Bookmarks / hyperlinks added between structures and attributes. Where there is no content for any field against a Structure or Element ‘None’ has been added to represent this.

4th July 2007 {NB 4.2. not issued in previous quarter as insufficient RFCs were approved to merit re-issue}

4.2 2.1.26 UK Internal Country Code entity added 2.1.267 UK Internal Country code attribute added 2.1.268 UK Internal Country description added 2.1.265Additions made to UK Postcode attribute 2.2.85 Minimum value changed. Detail added to validation. 2.1.179 Additional validations added 2.1.27 BS7666 entity and associated attributes added 2.2.141 Offence code keyword attribute added 2.1.28 Telephone Type and associated attributes added 2.2.270 Youth Offending Team Unique Person ID attribute added 2.2.271 Youth Offending Team Sub Division attribute added 2.2.129 No fixed abode attribute added 2.2.208 Report Requested Date attribute added 2.1.209 Report completed Date attribute added

23rd October 2007 4.3

First production using Erwin Data Modelling Tool repository to create revised data attributes section (section 3). This section shows approved RFC attributes in blue and pre-existing DSCv4.2 attributes coloured in green.

mailto:[email protected]'.


Distribution List Specific distribution is made to those individuals representing Criminal Justice Organisations who are members of the CJSE Data Standards Forum (DSF). The DSF currently represents 2 UK Government Ministries – The Ministry of Justice (MoJ) and the Home Office (HO). The former Dept. for Constitutional Affairs (DCA) has been encapsulated within the MoJ. Government Departments which have had representation over the existence of the DSF include:-

• Specific Police Forces (North Yorkshire Police, Kent Police, West Yorkshire Police, Lancashire Police, North Wales Police, Metropolitan Police) and specific Police User Groups (NSPIS, Niche, Consortium)

• National Policing Improvement Agency (NPIA, formerly PITO), including PNC and CorDM depts.

• Association of Chief Police Officers (ACPO) • Police National Legal Database (PNLD) organisation • Criminal Prosecution Service (CPS) • Courts Services (HMCS) • Youth Justice Board (YJB) • Office of Criminal Justice Reform (OCJR) / Criminal Justice IT (CJIT) • Home Office, Research Devevelopment & Statistics (RDS)

Wider distribution to all interested parties is made via the following website URL

http://www.cjit.gov.uk/how-it-all-works/technology-directorate/data-standards/current-catalogue-and-schemas/


Glossary of Acronyms ASN Arrest Summons Number BACS Banks Automated Clearing System CJA Criminal Justice Agency CJIT Criminal Justice Information Technology CJO Criminal Justice Organisation (also known as CJA) CJS Criminal Justice System CJSE Criminal Justice System Exchange COMPASS Crown Prosecution Service Case Management System CorDM Corporate Data Model (NPIA/PITO) CPO Case Progression Officer CREST Crown Court Electronic Support case management system CRO No Unique number assigned by NIS or, from late 1998, by NAFIS, to identify a subject CPR Criminal Prosecution Reference CPS Crown Prosecution Service DPP Director of Public Prosecutions DCA Department of Constitutional Affairs DS Data Standard DSC Data Standards Catalogue DSF Data Standards Forum DVLA Driver and Vehicle Licensing Agency ERD Entity Relationship Model (used in data modelling) e-GIF e-Government Interoperability Framework FP Fixed Penalty GBP GB Pounds sterling GDSC Government Data Standards Catalogue HO Home Office ISO International Standards Organisation LDM Logical Data Model Libra The national system for Magistrates’ Courts for case management LIDS Prison Service Database (being replaced by NOMIS) NAFIS National Automated Fingerprint Identification System NIS National Identification Service NOMIS National Offender Management Information System NOMS National Offender Management Service NSPIS National Strategy for Police Information Systems OeE Office of The e-Envoy OU Organisation Unit PITO Police Information Technology Organisation PNC Police National Computer PNLD Police National Legal Database PROGRESS Court Case progression tool for tracking defendants pleading ‘not guilty’ RFC Request for Change XML Extensible Markup Language YJB Youth Justice Board YOT Youth Offender Team(s)


Table of Contents

........................................................... 1 CRIMINAL JUSTICE SYSTEM EXCHANGE........................................................................................ 1 DATA STANDARDS CATALOGUE......................................................................................................... 1 VERSION 4.3................................................................................................................................................ 1 1 INTRODUCTION .............................................................................................................................. 16

1.1 PURPOSE OF THE CATALOGUE ....................................................................................................... 16 1.2 MANAGEMENT & FEEDBACK ........................................................................................................ 16 1.3 STRUCTURE OF THE CATALOGUE .................................................................................................. 16

1.3.1 Data Structure Descriptors................................................................................................... 16 1.3.2 Data Element Descriptors .................................................................................................... 17

1.4 CONVENTIONS USED WITHIN THE CATALOGUE ............................................................................ 18 2 STANDARDS FOR ‘DATA STRUCTURES’.................................................................................. 19

2.1 BS7666 ADDRESS ......................................................................................................................... 19 2.2 CASE ............................................................................................................................................. 20 2.3 CRIMINAL PROSECUTION REFERENCE ........................................................................................... 21 2.4 DIRECTION FIXED.......................................................................................................................... 22 2.5 DX ADDRESS ................................................................................................................................ 23 2.6 EMAIL ........................................................................................................................................... 24 2.7 GENERIC DATA TYPES .................................................................................................................. 25 2.8 HEARING ....................................................................................................................................... 26 2.9 OFFENCE FIXED............................................................................................................................. 27 2.10 OFFENCE VARIABLE...................................................................................................................... 30 2.11 ORGANISATION ............................................................................................................................. 32 2.12 ORGANISATION UNIT IDENTIFIER.................................................................................................. 33 2.13 PERSON ......................................................................................................................................... 35 2.14 POSTAL ADDRESS.......................................................................................................................... 37 2.15 PRIMARY OBJECT ADDRESSABLE NAME ....................................................................................... 38 2.16 PROGRESS APPLICATION ............................................................................................................... 39 2.17 PROGRESS DEFENDANT ................................................................................................................. 40 2.18 PROGRESS DIRECTION VARIABLE.................................................................................................. 41 2.19 PROGRESS STAFF........................................................................................................................... 42 2.20 RESULT FIXED............................................................................................................................... 43 2.21 RESULT QUALIFIER FIXED............................................................................................................. 45 2.22 RESULT QUALIFIER VARIABLE...................................................................................................... 46 2.23 RESULT VARIABLE ........................................................................................................................ 47 2.24 ROLE ............................................................................................................................................. 49 2.25 SECONDARY OBJECT ADDRESSABLE NAME .................................................................................. 50 2.26 STREET DESCRIPTIVE IDENTIFIER STRUCTURE.............................................................................. 51 2.27 SYSTEM ID.................................................................................................................................... 52 2.28 TELEPHONE ................................................................................................................................... 53 2.29 TELEPHONE TYPE.......................................................................................................................... 54 2.30 THEMATIC FLAGGING.................................................................................................................... 55 2.31 UK INTERNAL COUNTRY............................................................................................................... 56

3 STANDARDS FOR ‘DATA ELEMENTS’ ...................................................................................... 57


3.1 ABSCONDING................................................................................................................................. 57 3.2 ACCOMMODATIONAGREEMENTPARENTS...................................................................................... 57 3.3 ACPOOFFENCECODE ..................................................................................................................... 58 3.4 ACTUALINDICTMENTWORDING .................................................................................................... 58 3.5 ACTUALOFFENCEDATECODE........................................................................................................ 59 3.6 ACTUALOFFENCEENDDATE.......................................................................................................... 59 3.7 ACTUALOFFENCESTARTDATE ...................................................................................................... 60 3.8 ACTUALOFFENCEWORDING.......................................................................................................... 60 3.9 ACTUALSTATEMENTOFFACTS ...................................................................................................... 61 3.10 ACTUALWELSHINDICTMENTWORDING......................................................................................... 61 3.11 ACTUALWELSHOFFENCEWORDING .............................................................................................. 62 3.12 ACTUALWELSHSTATEMENTOFFACTS........................................................................................... 62 3.13 ADMINISTRATIVEAREA ................................................................................................................. 63 3.14 AFFECTEDBYPSYCHOLOGICALDIFFICULTIES................................................................................ 63 3.15 AGEATFIRSTCONVICTION............................................................................................................. 64 3.16 AGEATFIRSTREPRIMAND.............................................................................................................. 64 3.17 AGEATFIRSTUSE .......................................................................................................................... 65 3.18 AGGRESSIONTOWARDSOTHERS .................................................................................................... 65 3.19 ALCOHOLLEVELAMOUNT ............................................................................................................. 66 3.20 ALCOHOLLEVELMETHOD ............................................................................................................. 66 3.21 AMOUNTQUANTITY ...................................................................................................................... 67 3.22 AMOUNTSPECIFIEDINRESULT ....................................................................................................... 67 3.23 AMOUNTTYPE ............................................................................................................................... 68 3.24 ANYEDUCATIONALQUALIFICATIONS ............................................................................................ 68 3.25 ANYOTHERCONCERNS.................................................................................................................. 69 3.26 ANYOTHERINFORMATIONDETAILS ............................................................................................... 69 3.27 ANYOTHERINFORMATIONREQUIRED ............................................................................................ 70 3.28 ANYVOCATIONALQUALIFICATIONS .............................................................................................. 70 3.29 APPLICATIONID ............................................................................................................................ 71 3.30 APPLICATIONREASON ................................................................................................................... 71 3.31 APPLICATIONRESPONSEDUEDATE ................................................................................................ 72 3.32 APPLICATIONRESPONSEREASONING ............................................................................................. 72 3.33 APPLICATIONRESPONSERESULT.................................................................................................... 73 3.34 APPLICATIONRESULTACTION ....................................................................................................... 73 3.35 APPLICATIONRESULTOUTCOME.................................................................................................... 74 3.36 APPLICATIONRESULTREASONING ................................................................................................. 74 3.37 APPLICATIONSTATUS .................................................................................................................... 75 3.38 APPLICATIONTYPE ........................................................................................................................ 75 3.39 APPLICATIONWITHDRAWALCOMMENT......................................................................................... 76 3.40 ARRESTDATE ................................................................................................................................ 76 3.41 ARRESTSUMMONSNUMBER........................................................................................................... 77 3.42 ASSOCIATESWITHPROCRIMINALS ................................................................................................ 77 3.43 ATRISKOFSELFHARM................................................................................................................... 78 3.44 ATRISKOFSELFHARMEVIDENCE .................................................................................................. 78 3.45 ATTEMPTEDSUICIDE...................................................................................................................... 79 3.46 ATTEMPTSTOMANIPULATEOTHERS .............................................................................................. 79 3.47 ATTITUDESTOOFFENDINGEVIDENCE ............................................................................................ 80 3.48 ATTITUDESTOOFFENDINGRISKINDEX........................................................................................... 80 3.49 BAILCONDITION............................................................................................................................ 81 3.50 BEHAVIOURCONTEXTDETAILS...................................................................................................... 81 3.51 BEHAVIOURINTENTDETAILS ......................................................................................................... 82 3.52 BEHAVIOUROFOTHERPEOPLE....................................................................................................... 82 3.53 BELIEFTHATCERTAINGROUPSAREACCEPTABLETARGETS............................................................ 83 3.54 BELIEFTHATOFFENCESAREACCEPTABLE ..................................................................................... 83 3.55 BULLIED........................................................................................................................................ 84 3.56 BULLIESOTHERS ........................................................................................................................... 84


3.57 CAREHISTORYDETAILS................................................................................................................. 85 3.58 CASEMARKER ............................................................................................................................... 85 3.59 CASESTAGE................................................................................................................................... 86 3.60 CAUSEDACTUALSERIOUSHARM ................................................................................................... 86 3.61 CHARGEDATE ............................................................................................................................... 87 3.62 CHILDPROTECTIONREGISTER........................................................................................................ 87 3.63 CIRCUMSTANCESOFBEHAVIOURDETAILS ..................................................................................... 88 3.64 CJSOFFENCECODE........................................................................................................................ 88 3.65 CJSRESULTCODE.......................................................................................................................... 89 3.66 CJSRESULTCODEENDDATE.......................................................................................................... 90 3.67 CJSRESULTCODELASTAMENDEDDATE........................................................................................ 90 3.68 CJSRESULTCODENOTES ............................................................................................................... 91 3.69 CJSRESULTCODESTARTDATE ...................................................................................................... 91 3.70 COMMUNITYACTIVITIESAVAILABLE............................................................................................. 92 3.71 COMMUNITYFACTORSEVIDENCE .................................................................................................. 92 3.72 COMPANIESHOUSEREFERENCENUMBER ....................................................................................... 93 3.73 COMPLEXPENALTYDETAILS.......................................................................................................... 93 3.74 COMPULSORYSCHOOLAGE ........................................................................................................... 94 3.75 CONCERNSABOUTBEHAVIOURBYOTHERS.................................................................................... 94 3.76 CONCERNSABOUTFUTURE ............................................................................................................ 95 3.77 CONSENT....................................................................................................................................... 95 3.78 CONTACTWITHMENTALHEALTHSERVICES................................................................................... 96 3.79 CONVICTEDOFSCHEDULEONE ...................................................................................................... 96 3.80 CONVICTEDSERIOUSOFFENCE....................................................................................................... 97 3.81 CONVICTIONDATE......................................................................................................................... 97 3.82 COULDREDUCEVULNERABILITY ................................................................................................... 98 3.83 COULDREDUCEVULNERABILITYEVIDENCE................................................................................... 98 3.84 COUNTRYCODE............................................................................................................................. 99 3.85 COURTCASEREFERENCENUMBER ................................................................................................. 99 3.86 COURTHEARINGLOCATION ......................................................................................................... 100 3.87 COURTREFERENCE...................................................................................................................... 100 3.88 COURTTYPE ................................................................................................................................ 101 3.89 CPOROLE ................................................................................................................................... 101 3.90 CPRDEFENDANTOROFFENDER................................................................................................... 102 3.91 CPROFFENCEREASON ................................................................................................................ 104 3.92 CPROFFENCEREASONSEQUENCE ............................................................................................... 105 3.93 CPSORGANISATION .................................................................................................................... 105 3.94 CRIMINALPROSECUTIONREFERENCE (CPR)................................................................................ 106 3.95 CRIMINALRECORDSOFFICENUMBER (CRO) ............................................................................... 106 3.96 CURRENTATTITUDESTOPREVIOUSBEHAVIOUR........................................................................... 107 3.97 CURRENTBEHAVIOUR ................................................................................................................. 107 3.98 CURRENTCIRCUMSTANCES ......................................................................................................... 108 3.99 CURRENTETESITUATION............................................................................................................ 108 3.100 CURRENTRISKCLASSIFICATIONASSESSMENT.......................................................................... 109 3.101 CURRENTRISKINDICATOREVIDENCE....................................................................................... 109 3.102 CUSTODIALINDICATOR............................................................................................................ 110 3.103 CUSTODYCONCERNS ............................................................................................................... 110 3.104 CUSTODYCONCERNSEVIDENCE............................................................................................... 111 3.105 DAILYFUNCTIONINGAFFECTEDEVIDENCE .............................................................................. 111 3.106 DATACONTROLLERINDICATOR ............................................................................................... 112 3.107 DATEASSESSMENTCOMPLETED............................................................................................... 112 3.108 DATECREATED........................................................................................................................ 113 3.109 DATELASTUPDATED ............................................................................................................... 113 3.110 DATEOFBIRTH ........................................................................................................................ 114 3.111 DATEOFHEARING ................................................................................................................... 114 3.112 DATEOFNEXTREVIEW ............................................................................................................ 115


3.113 DATEQUANTITY ...................................................................................................................... 115 3.114 DATESPECIFIEDINRESULT....................................................................................................... 116 3.115 DATESPECIFIEDINRESULTQUALIFIER ..................................................................................... 116 3.116 DCAMISOFFENCECLASSIFICATION ......................................................................................... 117 3.117 DEFENDANTPRESENTATHEARING .......................................................................................... 118 3.118 DELIBERATELYSELFHARMED ................................................................................................. 118 3.119 DENIALOFBEHAVIOURSERIOUSNESS ...................................................................................... 119 3.120 DEPRIVEDHOUSEHOLD ............................................................................................................ 119 3.121 DESCRIPTIONOFOFFENCES...................................................................................................... 120 3.122 DESTRUCTIONOFPROPERTY .................................................................................................... 120 3.123 DIFFICULTIESWITHENGLISH ................................................................................................... 121 3.124 DIFFICULTIESWITHLITERACY ................................................................................................. 121 3.125 DIFFICULTIESWITHNUMERACY............................................................................................... 122 3.126 DIFFICULTIESWITHSELFIDENTITY .......................................................................................... 122 3.127 DIRECTIONCATEGORY ............................................................................................................ 123 3.128 DIRECTIONCODE ..................................................................................................................... 123 3.129 DIRECTIONDUEDATE .............................................................................................................. 124 3.130 DIRECTIONFULLDESCRIPTIONTEXT ........................................................................................ 124 3.131 DIRECTIONID .......................................................................................................................... 125 3.132 DIRECTIONOPTIONAL.............................................................................................................. 125 3.133 DIRECTIONPARTY ................................................................................................................... 126 3.134 DIRECTIONSHORTDESCRIPTION .............................................................................................. 126 3.135 DIRECTIONSTATUS.................................................................................................................. 127 3.136 DISABILITYSELFDEFINEDCODE .............................................................................................. 127 3.137 DISABILITYSELFDEFINEDDESCRIPTION .................................................................................. 128 3.138 DISCRIMINATESAGAINSTOTHERS ........................................................................................... 128 3.139 DISORGANISEDHOUSEHOLD .................................................................................................... 129 3.140 DISQUALIFICATIONTYPECODE ................................................................................................ 129 3.141 DISQUALIFICATIONTYPEDESCRIPTION .................................................................................... 130 3.142 DRIVINGLICENCENUMBER ...................................................................................................... 130 3.143 DRIVINGLICENCECPARTISSUENUMBER.................................................................................. 131 3.144 DRIVINGLICENCEISSUENUMBER............................................................................................. 131 3.145 DRIVINGLICENCETYPECODE................................................................................................... 132 3.146 DURATIONLENGTH.................................................................................................................. 132 3.147 DURATIONQUANTITY.............................................................................................................. 133 3.148 DURATIONTYPE ...................................................................................................................... 133 3.149 DURATIONUNIT....................................................................................................................... 134 3.150 DVLACODE............................................................................................................................ 134 3.151 DVLACODEDESCRIPTION....................................................................................................... 135 3.152 DXEXCHANGE ........................................................................................................................ 135 3.153 DXNUMBER ............................................................................................................................ 136 3.154 EDUCATIONALATTAINMENTEVIDENCE ................................................................................... 136 3.155 ELIGIBLECHILD ....................................................................................................................... 137 3.156 EMAILADDRESS...................................................................................................................... 137 3.157 EMAILADDRESSTYPE ............................................................................................................. 138 3.158 ENGAGEDWELLWITHPREVIOUSINTERACTIONS ...................................................................... 138 3.159 ENGLANDWALESINDICATOR................................................................................................... 139 3.160 ETERISKINDEX....................................................................................................................... 139 3.161 ETHNICCOMMUNITYSUPPORTAVAILABLE .............................................................................. 140 3.162 ETHNICITYOBSERVED4PLUS1CODE........................................................................................ 140 3.163 ETHNICITYOBSERVED4PLUS1DESCRIPTION............................................................................ 141 3.164 ETHNICITYOBSERVED6PLUS1CODE........................................................................................ 141 3.165 ETHNICITYOBSERVED6PLUS1DESCRIPTION............................................................................ 142 3.166 ETHNICITYSELFDEFINEDCODE ............................................................................................... 142 3.167 ETHNICITYSELFDEFINEDDESCRIPTION ................................................................................... 143 3.168 ETHNICITYSELFDEFINEDEXTRADEFINTION ............................................................................ 144


3.169 EVIDENCEOFNONATTENDANCE.............................................................................................. 144 3.170 EXPERIENCEOFABUSE ............................................................................................................ 145 3.171 FAILURETOCOMPLYREASON .................................................................................................. 145 3.172 FAILURETOCOMPLYWITHDISPOSALS ..................................................................................... 146 3.173 FAMILYANDRELATIONSHIPEVIDENCE .................................................................................... 146 3.174 FAMILYANDRELATIONSHIPRISKINDEX................................................................................... 147 3.175 FAMILYFACTORSEVIDENCE .................................................................................................... 147 3.176 FAMILYINALCOHOLMISUSE.................................................................................................... 148 3.177 FAMILYINCONTACT ................................................................................................................ 148 3.178 FAMILYINCRIMINALACTIVITY ................................................................................................ 149 3.179 FAMILYINDRUGMISUSE.......................................................................................................... 149 3.180 FAMILYNAME ......................................................................................................................... 150 3.181 FEATURESOFHARMBEHAVIOUR.............................................................................................. 150 3.182 FEATURESOFHARMBEHAVIOURDETAILS................................................................................ 151 3.183 FEATURESOFOFFENDING ........................................................................................................ 151 3.184 FEELSDISCRIMINATEDAGAINST .............................................................................................. 152 3.185 FINEINDICATOR....................................................................................................................... 152 3.186 FIXEDPENALTYISSUEDBYLAINDICATOR ................................................................................ 153 3.187 FIXEDPENALTYISSUEDBYOTHERSINDICATOR ........................................................................ 153 3.188 FIXEDPENALTYISSUEDBYPOLICEINDICATOR.......................................................................... 154 3.189 FORMALDIAGNOSISOFMENTALILLNESS ................................................................................. 154 3.190 GENDERDESCRIPTION ............................................................................................................. 155 3.191 GENDERTYPECODE ................................................................................................................. 155 3.192 GENERICDATE......................................................................................................................... 156 3.193 GENERICLONGNOTE ............................................................................................................... 156 3.194 GENERICSHORTNOTE.............................................................................................................. 157 3.195 GENERICTIME ......................................................................................................................... 157 3.196 GIVENNAME............................................................................................................................ 158 3.197 HARMRELATEDBEHAVIOUREVIDENCE ................................................................................... 158 3.198 HASCRIMINALIDENTITY.......................................................................................................... 159 3.199 HASGOALSANDAMBITIONS .................................................................................................... 159 3.200 HASNONOFFENDINGFRIENDS ................................................................................................. 160 3.201 HASQUALIFICATIONSFOREMPLOYMENT................................................................................. 160 3.202 HEARINGDOCUMENTATIONLANGUAGE................................................................................... 161 3.203 HEARINGLANGAUGEINDICATOR ............................................................................................. 161 3.204 HOMEOFFICECLASSIFICATION ................................................................................................ 162 3.205 HOURSOFETEARRANGEDPERWEEK ...................................................................................... 162 3.206 HOURSOFETEENGAGEDPERWEEK......................................................................................... 163 3.207 IDENTIFIEDREASONSTOSTOPOFFENDING................................................................................ 163 3.208 IMPACTONKNOWNVICTIMS .................................................................................................... 164 3.209 IMPULSIVENESS ....................................................................................................................... 164 3.210 INADEQUATEPERSONALINCOME ............................................................................................. 165 3.211 INAPPROPRIATESELFESTEEM .................................................................................................. 165 3.212 INCONSISTENTSUPERVISION.................................................................................................... 166 3.213 INDICATORSOFSERIOUSHARMTOOTHERSDETAILS................................................................. 166 3.214 INDICTMENTCROSSREFERENCE............................................................................................... 167 3.215 INDICTMENTINDICATOR .......................................................................................................... 167 3.216 INDIVIDUALFACTORSEVIDENCE.............................................................................................. 168 3.217 INDIVIDUALFACTORSFURTHEREVIDENCE............................................................................... 168 3.218 INFORMANT............................................................................................................................. 169 3.219 INTENTIONALHARMRELATEDBEHAVIOURDETAILS ................................................................ 169 3.220 INTENTTOCAUSESERIOUSHARM............................................................................................. 170 3.221 INTUITIVECONCERNSABOUTBEHAVIOUR................................................................................ 170 3.222 ISIMMEDIATEACTIONREQUIRED ............................................................................................. 171 3.223 ISIMMEDIATEACTIONREQUIREDDETAILS................................................................................ 171 3.224 ISOLATEDLOCATION ............................................................................................................... 172


3.225 ISSUESCONTRIBUTINGTOBEHAVIOURDETAILS ....................................................................... 172 3.226 ISWILLINGTOCOOPERATE....................................................................................................... 173 3.227 KNOWNPROBLEMSCUSTODIAL................................................................................................ 173 3.228 KNOWNPROBLEMSCUSTODIALEVIDENCE ............................................................................... 174 3.229 LACKOFATTATCHMENTTOWARDSETE .................................................................................. 174 3.230 LACKOFFACILTIES .................................................................................................................. 175 3.231 LACKOFHEALTHCARE ............................................................................................................ 175 3.232 LACKOFREMORSE................................................................................................................... 176 3.233 LACKOFUNDERSTANDINGFORFAMILY ................................................................................... 176 3.234 LACKOFUNDERSTANDINGFORVICTIMS .................................................................................. 177 3.235 LACKOFUNDERSTANDINGOFCONSEQUENCES ........................................................................ 177 3.236 LACKSNONCRIMINALFRIENDS................................................................................................ 178 3.237 LANGUAGECODE..................................................................................................................... 178 3.238 LANGUAGEDESCRIPTION......................................................................................................... 179 3.239 LEGISLATIONID ...................................................................................................................... 179 3.240 LIFESTYLEEVIDENCE............................................................................................................... 180 3.241 LIFESTYLERISKINDEX ............................................................................................................. 180 3.242 LIKELYTOCAUSESERIOUSHARM............................................................................................. 181 3.243 LIKELYVICTIMS ...................................................................................................................... 181 3.244 LIKELYVICTIMSDETAILS......................................................................................................... 182 3.245 LIVINGARRANGEMENTSEVIDENCE.......................................................................................... 182 3.246 LIVINGARRANGEMENTSRISKINDEX ........................................................................................ 183 3.247 LIVINGWITH............................................................................................................................ 183 3.248 LIVINGWITHOFFENDERS......................................................................................................... 184 3.249 LOCALITY................................................................................................................................ 184 3.250 LOOKEDAFTERBYLOCALAUTHORITY..................................................................................... 185 3.251 MAPPALEVEL........................................................................................................................ 185 3.252 MAPPALEVELREASONS......................................................................................................... 186 3.253 MAXCUSTODIALSENTENCELENGTHCROWNCOURT................................................................ 186 3.254 MAXCUSTODIALSENTENCELENGTHMAGCOURT .................................................................... 187 3.255 MAXCUSTODIALSENTENCEUNITCROWNCOURT..................................................................... 187 3.256 MAXCUSTODIALSENTENCEUNITMAGCOURT ......................................................................... 188 3.257 MAXFINECROWNCOURT......................................................................................................... 188 3.258 MAXFINEMAGCOURT ............................................................................................................. 189 3.259 MAXFINETYPECROWNCOURT ................................................................................................ 189 3.260 MAXFINETYPEMAGCOURT..................................................................................................... 190 3.261 MAXFINETYPEMAGCOURTDESCRIPTION ............................................................................... 190 3.262 MAXPENALTYPOINTS ............................................................................................................. 191 3.263 MENTALHEALTHDETAILS ....................................................................................................... 192 3.264 MENTALHEALTHRISKINDEX................................................................................................... 192 3.265 MENTALHEALTHSERVICESEVIDENCE ..................................................................................... 193 3.266 MINPENALTYPOINTS............................................................................................................... 193 3.267 MISTRUSTOFOTHERS .............................................................................................................. 194 3.268 MODEOFTRIALREASON .......................................................................................................... 194 3.269 MODEOFTRIALREASONDESCRIPTION ..................................................................................... 195 3.270 MOTIVATIONTOCHANGEEVIDENCE ........................................................................................ 195 3.271 MOTIVATIONTOCHANGERISKINDEX....................................................................................... 196 3.272 MOTIVESFOROFFENDING ........................................................................................................ 196 3.273 MUTUALEXCLUSIVITY ............................................................................................................ 197 3.274 NAMECHANGESEQUENCENUMBER ......................................................................................... 197 3.275 NATIONALIDENTIFICATIONREGISTERNUMBER (NIR) ............................................................. 198 3.276 NATIONALINSURANCENUMBER (NINO) ................................................................................. 198 3.277 NATUREOFHARMFULBEHAVIOURDETAILS............................................................................. 199 3.278 NEEDFOREXCITEMENT............................................................................................................ 199 3.279 NEGATIVEATTITUDESTOWARDSETE...................................................................................... 200 3.280 NEGATIVECARERATTITUDETOEDUCATION ............................................................................ 200


3.281 NEIGHBOURHOODDESCRIPTION .............................................................................................. 201 3.282 NEIGHBOURHOODEVIDENCE ................................................................................................... 201 3.283 NEIGHBOURHOODRISKINDEX.................................................................................................. 202 3.284 NEXTCOURTTYPE ................................................................................................................... 202 3.285 NEXTCOURTTYPEDESCRIPTION .............................................................................................. 203 3.286 NEXTHEARINGDATE ............................................................................................................... 203 3.287 NEXTHEARINGTIME................................................................................................................ 204 3.288 NEXTHEARINGTYPE................................................................................................................ 204 3.289 NEXTRESULTSOURCEORGANISATION..................................................................................... 205 3.290 NOFIXEDABODE...................................................................................................................... 205 3.291 NOGPPROBLEMS..................................................................................................................... 206 3.292 NONATTENDANCEINDICATOR................................................................................................. 206 3.293 NOMSNUMBER ...................................................................................................................... 207 3.294 NOTES ..................................................................................................................................... 207 3.295 NOTHINGTODOINSPARETIME................................................................................................. 208 3.296 NOTICEABLEDETRIMENTALEFFECTS....................................................................................... 208 3.297 NOTIFIABLETOHOMEOFFICEINDICATOR................................................................................. 209 3.298 NUMBEROFPREVIOUSCONVICTIONS ....................................................................................... 209 3.299 NUMBERQUANTITY................................................................................................................. 210 3.300 NUMBERSPECIFIEDINRESULT.................................................................................................. 210 3.301 NUMBERTYPE ......................................................................................................................... 211 3.302 OCCUPATIONCODE.................................................................................................................. 211 3.303 OCCUPATIONDESCRIPTION...................................................................................................... 212 3.304 OFFENCEANALYSIS ................................................................................................................. 212 3.305 OFFENCECATEGORYCODE ...................................................................................................... 213 3.306 OFFENCECATEGORYDESCRIPTION .......................................................................................... 215 3.307 OFFENCECODEKEYWORDS..................................................................................................... 217 3.308 OFFENCECODENOTES ............................................................................................................. 217 3.309 OFFENCEDETAILS ................................................................................................................... 218 3.310 OFFENCEENDDATE ................................................................................................................. 218 3.311 OFFENCEENDTIME .................................................................................................................. 219 3.312 OFFENCEINITIATIONCODE....................................................................................................... 219 3.313 OFFENCEINITIATIONDESCRIPTION........................................................................................... 220 3.314 OFFENCELOCATION................................................................................................................. 220 3.315 OFFENCENATIONALREGIONCODE........................................................................................... 221 3.316 OFFENCENATIONALREGIONDESCRIPTION............................................................................... 221 3.317 OFFENCEREMANDSTATUSCODE ............................................................................................. 222 3.318 OFFENCEREMANDSTATUSDESCRIPTION ................................................................................. 223 3.319 OFFENCESTARTDATE.............................................................................................................. 223 3.320 OFFENCESTARTTIME............................................................................................................... 224 3.321 OFFENCETITLE ........................................................................................................................ 224 3.322 OFFENCEWELSHTITLE ............................................................................................................ 225 3.323 OFFENDERCODE...................................................................................................................... 225 3.324 OFFENDERCODEDESCRIPTION................................................................................................. 226 3.325 OFFENDINGDUETOCURRENTINTERESTS ................................................................................. 226 3.326 OFFENDINGTOFUNDHABIT ..................................................................................................... 227 3.327 OLDCJSOFFENCECODE........................................................................................................... 227 3.328 OPPORTUNITIESFORTURNINGPOINTS ...................................................................................... 228 3.329 ORGANISATIONNAME ............................................................................................................. 228 3.330 OTHERDISTURBINGBEHAVIOUR.............................................................................................. 229 3.331 OTHERENGAGEMENTINETEEVIDENCE ................................................................................... 229 3.332 OTHERETEENGAGEMENTPROBLEMS...................................................................................... 230 3.333 OTHEREVENTS ........................................................................................................................ 230 3.334 OTHERHEALTHPROBLEMS ...................................................................................................... 231 3.335 OTHERLIFESTYLEPROBLEMS................................................................................................... 231 3.336 OTHERLINKSTOOFFENDING.................................................................................................... 232


3.337 OTHERLIVINGWITH ................................................................................................................ 232 3.338 OTHERPOSITIVEFACTORSDETAILS.......................................................................................... 233 3.339 OTHERPROBLEMS.................................................................................................................... 233 3.340 OTHERREASONSFORNONATTENDANCE.................................................................................. 234 3.341 OTHERRELEVANTTHOUGHTPATTERNS ................................................................................... 234 3.342 OUBOTTOMLEVELNAME ........................................................................................................ 235 3.343 OUCODEBOTTOMLEVEL ......................................................................................................... 235 3.344 OUCODESECONDLEVEL .......................................................................................................... 236 3.345 OUCODETHIRDLEVEL............................................................................................................. 238 3.346 OUCODETOPLEVEL................................................................................................................. 239 3.347 OUENDDATE........................................................................................................................... 240 3.348 OUNOTES ................................................................................................................................ 241 3.349 OUSECONDLEVELNAMEORTYPE............................................................................................ 241 3.350 OUSTARTDATE ....................................................................................................................... 242 3.351 OUTHIRDLEVELLEGACYCODE................................................................................................ 242 3.352 OUTHIRDLEVELNAME ............................................................................................................ 243 3.353 OUTLINEOFOFFENCES............................................................................................................. 243 3.354 OUTOPLEVELNAME................................................................................................................ 244 3.355 PARENTSMODELPROSOCIALBEHAVIOUR................................................................................ 244 3.356 PARENTSVALUEEDUCATION ................................................................................................... 245 3.357 PASSPORTNUMBER.................................................................................................................. 245 3.358 PERCEIVEDBIRTHYEAR........................................................................................................... 246 3.359 PERCEPTIONOFSELFANDOTHERSEVIDENCE ........................................................................... 246 3.360 PERCEPTIONOFSELFANDOTHERSRISKINDEX.......................................................................... 247 3.361 PERSONNAMESUFFIX .............................................................................................................. 247 3.362 PERSONNAMETYPE ................................................................................................................. 248 3.363 PERSONNOTES......................................................................................................................... 248 3.364 PERSONREMANDSTATUS......................................................................................................... 249 3.365 PERSONREQUESTEDNAME ...................................................................................................... 250 3.366 PERSONSTATEDNATIONALITY ................................................................................................ 250 3.367 PERSONTITLE .......................................................................................................................... 251 3.368 PHYSICALHEALTHEVIDENCE .................................................................................................. 251 3.369 PHYSICALHEALTHRISKINDEX................................................................................................. 252 3.370 PHYSICALIMMATURITY ........................................................................................................... 252 3.371 PLEASTATUSCODE .................................................................................................................. 253 3.372 PLEASTATUSDESCRIPTION ...................................................................................................... 253 3.373 POINTSTOPROVE ..................................................................................................................... 254 3.374 POLICENATIONALCOMPUTERID (PNCID) ............................................................................... 255 3.375 POLICEOFFICERRANKDESCRIPTION ........................................................................................ 255 3.376 POLICEOFFICERRANKINPUTCODE .......................................................................................... 256 3.377 POLICEOFFICERRANKNUMERICCODE..................................................................................... 256 3.378 POLICEWORKERCOLLARNUMBER........................................................................................... 257 3.379 POLICEWORKERREFERENCENUMBER ..................................................................................... 257 3.380 POORRELATIONSHIPWITHTUTORS.......................................................................................... 258 3.381 POORSOCIALCOMMUNICATIONSKILLS.................................................................................... 258 3.382 POWERSOFARREST ................................................................................................................. 259 3.383 PRECHARGEDECISIONINDICATOR ........................................................................................... 259 3.384 PREFERREDMETHODOFCONTACT ........................................................................................... 260 3.385 PRESENTENCEREPORTCONTRIBUTE........................................................................................ 260 3.386 PRETRIALISSUESUNIQUEREFERENCENUMBER (PTI_URN).................................................... 261 3.387 PREVIOUSCONTACTWITHYOT ............................................................................................... 261 3.388 PREVIOUSCUSTODIALSENTENCES ........................................................................................... 262 3.389 PREVIOUSHARMRELATEDBEHAVIOUR.................................................................................... 262 3.390 PRIMARYADDRESSABLEOBJECTNAMEDESCRIPTION .............................................................. 263 3.391 PRIMARYADDRESSABLEOBJECTNAMEENDNUMBER .............................................................. 263 3.392 PRIMARYADDRESSABLEOBJECTNAMESTARTNUMBER ........................................................... 264


3.393 PRIMARYINDEXOFFENCE ........................................................................................................ 264 3.394 PROGRESSDEFENDANTID ........................................................................................................ 265 3.395 PROGRESSDEFENDANTSTATUS ............................................................................................... 265 3.396 QUALITIESTHATENHANCECONFIDENCE.................................................................................. 266 3.397 RACIALTENSION...................................................................................................................... 266 3.398 REASONFORBAILORCUSTODY................................................................................................ 267 3.399 REASONSFORNONATTENDANCE ............................................................................................. 267 3.400 RECORDABLEONPNCINDICATOR............................................................................................ 268 3.401 RECURRINGFEATURESOFBEHAVIOURDETAILS ....................................................................... 268 3.402 RELEVANTCHILD .................................................................................................................... 269 3.403 RELIGION ................................................................................................................................ 269 3.404 RELUCTANCETOACCEPTRESPONSIBILITY ............................................................................... 270 3.405 REMANDTOLOCALAUTHORITYACCOMMODATION ................................................................. 270 3.406 REPORTCOMPLETEDDATE....................................................................................................... 271 3.407 REPORTREQUESTEDDATE ....................................................................................................... 271 3.408 RESILIENCE ............................................................................................................................. 272 3.409 RESULTAPPLICABLEQUALIFIERCODE ..................................................................................... 272 3.410 RESULTDESCRIPTION .............................................................................................................. 273 3.411 RESULTHEARINGDATE............................................................................................................ 273 3.412 RESULTHEARINGTYPECODE ................................................................................................... 274 3.413 RESULTHEARINGTYPEDESCRIPTION ....................................................................................... 275 3.414 RESULTQUALIFIERCODE ......................................................................................................... 276 3.415 RESULTQUALIFIERDATEQUANTITY ........................................................................................ 277 3.416 RESULTQUALIFIERDESCRIPTION............................................................................................. 277 3.417 RESULTQUALIFIERDURATIONLENGTH.................................................................................... 278 3.418 RESULTQUALIFIERDURATIONQUANTITY ................................................................................ 278 3.419 RESULTQUALIFIERDURATIONTYPE......................................................................................... 279 3.420 RESULTQUALIFIERDURATIONUNIT......................................................................................... 279 3.421 RESULTQUALIFIERENDDATE .................................................................................................. 280 3.422 RESULTQUALIFIERLASTAMENDEDDATE ................................................................................ 280 3.423 RESULTQUALIFIERNOTES ....................................................................................................... 281 3.424 RESULTQUALIFIERSTARTDATE............................................................................................... 281 3.425 RESULTQUALIFIERTEXTQUANTITY......................................................................................... 282 3.426 RESULTQUALIFIERVARIABLETEXT......................................................................................... 282 3.427 RESULTSOURCEORGANISATION.............................................................................................. 283 3.428 RESULTTYPECODE.................................................................................................................. 283 3.429 RESULTTYPEDESCRIPTION...................................................................................................... 284 3.430 RESULTVARIABLETEXT .......................................................................................................... 284 3.431 RISKTOCHILDREN................................................................................................................... 285 3.432 RISKYPRACTICES .................................................................................................................... 285 3.433 ROLETYPECODE...................................................................................................................... 286 3.434 ROLETYPEDESCRIPTION.......................................................................................................... 286 3.435 SCHEDULEONEDETAILS .......................................................................................................... 287 3.436 SCHOOLINVOLVEMENTAVAILABLE......................................................................................... 287 3.437 SECONDARYADDRESSABLEOBJECTNAMEENDNUMBER ......................................................... 288 3.438 SECONDARYADDRESSABLEOBJECTNAMEDESCRIPTION ......................................................... 288 3.439 SECONDARYADDRESSABLEOBJECTSTARTNUMBER................................................................ 289 3.440 SECURITYREMARKS ................................................................................................................ 289 3.441 SELFIMPOSEDHEALTHRISKS ................................................................................................... 290 3.442 SENSEOFSELFEFFICACY.......................................................................................................... 290 3.443 SENTENCEDINCROWNCOURT.................................................................................................. 291 3.444 SERIOUSNESSOFBEHAVIOURDETAILS..................................................................................... 291 3.445 SERIOUSNESSSCORE................................................................................................................ 292 3.446 SEXOFFENDERSREGISTER ....................................................................................................... 293 3.447 SIBLINGSOCIALSERVICESINVOLVEMENT ................................................................................ 293 3.448 SIGNFICANTADULTFAILTOCOMMUNICATE............................................................................. 294


3.449 SIGNIFICANTBEREAVEMENT ................................................................................................... 294 3.450 SIGNIFICANTHEALTHCONDITION ............................................................................................ 295 3.451 SIGNIFICANTPASTEVENTS....................................................................................................... 295 3.452 SIGNSOFDRUGDEALING ......................................................................................................... 296 3.453 SOCIALSERVICESREFERRAL.................................................................................................... 296 3.454 SPECIALNEEDS........................................................................................................................ 297 3.455 SPECIFICREQUIREMENTS......................................................................................................... 297 3.456 STABLEOTHERADULT ............................................................................................................. 298 3.457 STABLERELATIONSHIPWITHPARENTS..................................................................................... 298 3.458 STAFFID .................................................................................................................................. 299 3.459 STANDARDINDICTMENTWORDING .......................................................................................... 299 3.460 STANDARDOFFENCEWORDING ............................................................................................... 300 3.461 STANDARDSTATEMENTOFFACTS ............................................................................................ 300 3.462 STATEMENTOFSEN................................................................................................................. 301 3.463 STREETDESCRIPTOR................................................................................................................ 301 3.464 SUBJECTTOCAREORDER ......................................................................................................... 302 3.465 SUBSTANCEDESCRIPTION........................................................................................................ 302 3.466 SUBSTANCEUSEEVIDENCE ...................................................................................................... 303 3.467 SUBSTANCEUSEISESSENTIAL .................................................................................................. 303 3.468 SUBSTANCEUSERISKINDEX..................................................................................................... 304 3.469 SUMMARYOFDYNAMICRISKFACTORSDETAILS ...................................................................... 304 3.470 SUMMONSCODE ...................................................................................................................... 305 3.471 SUMMONSDESCRIPTION .......................................................................................................... 305 3.472 SURPRISINGFEATURESOFHARMBEHAVIOURDETAILS............................................................. 306 3.473 SUSCEPTABLETOPEERPRESSURE............................................................................................. 306 3.474 SYSTEMIDENDDATE ............................................................................................................... 307 3.475 SYSTEMIDNOTES..................................................................................................................... 307 3.476 SYSTEMIDSTARTDATE............................................................................................................ 308 3.477 SYSTEMINSTANCE ................................................................................................................... 308 3.478 SYSTEMNAME ......................................................................................................................... 309 3.479 TARGETCOURTTYPE ............................................................................................................... 309 3.480 TELEPHONETYPECODE............................................................................................................ 310 3.481 TELEPHONETYPEDESCRIPTION................................................................................................ 310 3.482 TEXTQUANTITY ...................................................................................................................... 311 3.483 THEMATICCODE...................................................................................................................... 311 3.484 THEMATICCODEDESCRIPTION................................................................................................. 312 3.485 THEMATICCODEENDDATE...................................................................................................... 312 3.486 THEMATICCODELASTAMENDEDDATE .................................................................................... 313 3.487 THEMATICCODELEVEL ........................................................................................................... 313 3.488 THEMATICCODENOTES ........................................................................................................... 314 3.489 THEMATICCODESTARTDATE .................................................................................................. 314 3.490 THEMATICFLAGSOURCE ......................................................................................................... 315 3.491 THEMATICNAME ..................................................................................................................... 315 3.492 THINGSTODOINSPARETIME.................................................................................................... 316 3.493 THINKINGANDBEHAVIOUREVIDENCE ..................................................................................... 316 3.494 THINKINGANDBEHAVIOURRISKINDEX ................................................................................... 317 3.495 THINKSTHATOFFENDINGISINEVITABLE .................................................................................. 317 3.496 TIMEOFHEARING .................................................................................................................... 318 3.497 TIMELIMITFORPROSECUTIONS................................................................................................ 318 3.498 TIMEQUANTITY....................................................................................................................... 319 3.499 TIMESINCELASTCONVICTION ................................................................................................. 319 3.500 TIMESPECIFIEDINRESULT ....................................................................................................... 320 3.501 TOWN ...................................................................................................................................... 320 3.502 TRIALCOMMENT ..................................................................................................................... 321 3.503 TRIALDATE ............................................................................................................................. 321 3.504 TRIALID................................................................................................................................... 322


3.505 TRIALOUCODE........................................................................................................................ 322 3.506 TYPESOFVICTIMSDETAILS...................................................................................................... 323 3.507 UKADDRESS ........................................................................................................................... 323 3.508 UKINTERNALCOUNTRYCODE ................................................................................................. 324 3.509 UKINTERNALCOUNTRYDESCRIPTION ..................................................................................... 324 3.510 UKPOSTCODE......................................................................................................................... 325 3.511 UKTELEPHONENUMBER ......................................................................................................... 327 3.512 UNDERSTANDSCONSEQUENCESOFFURTHEROFFENDING ........................................................ 327 3.513 UNDERSTANDSOWNBADBEHAVIOUR...................................................................................... 328 3.514 UNIQUEPROPERTYREFERENCENUMBER.................................................................................. 328 3.515 UNIQUESTREETREFERENCENUMBER ...................................................................................... 329 3.516 UNSUITABLEACCOMODATION................................................................................................. 329 3.517 USAGE..................................................................................................................................... 330 3.518 VEHICLECODE......................................................................................................................... 330 3.519 VEHICLEOPERATORSLICENCENUMBER................................................................................... 331 3.520 VEHICLEREGISTRATIONMARK ................................................................................................ 331 3.521 VERDICTCODE ........................................................................................................................ 332 3.522 VERDICTDESCRIPTION ............................................................................................................ 333 3.523 VICTIMSOFBEHAVIOURDETAILS............................................................................................. 333 3.524 VICTIMTYPE............................................................................................................................ 334 3.525 VULNERABILITYEVIDENCE ..................................................................................................... 334 3.526 WANTSTODEALWITHPROBLEMS............................................................................................ 335 3.527 WANTSTOSTOPOFFENDING .................................................................................................... 335 3.528 WARRANTISSUEDATE ............................................................................................................. 336 3.529 WELSHINDICTMENTWORDING ................................................................................................ 336 3.530 WELSHLEGISLATION ............................................................................................................... 337 3.531 WELSHOFFENCEWORDING...................................................................................................... 337 3.532 WELSHSTATEMENTOFFACTS .................................................................................................. 338 3.533 WHENISBEHAVIOURLIKELYTOOCCUROPINION...................................................................... 338 3.534 WILLCAUSESERIOUSHARMTOOTHERS ................................................................................... 339 3.535 WITNESSFAMILYVIOLENCE .................................................................................................... 339 3.536 YOTPRACTITIONERCOMPLETEDBY ........................................................................................ 340 3.537 YOUTHOFFENDINGTEAMSUBDIVISION ................................................................................... 340 3.538 YOUTHOFFENDINGTEAMUNIQUEPERSONID ........................................................................... 341


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1 Introduction 1.1 Purpose of the Catalogue

To enable consistency and for standardised data to be exchanged between Criminal Justice Organisations and Agencies (CJOs and CJA’s) it is necessary for those bodies to use a common set of data standards, and where the standards dictate, a common set of reference data (also known as Constrained Values – CVs) to underpin those standards. This document defines the Data Standards to be used for CJOs/CJAs.

1.2 Management & Feedback Version control of the Data Standards Catalogue is managed at three levels: (1) Catalogue, (2) Structure, and (3) Element Change Control, i.e. required or proposed changes to the CJSE Data Standards Catalogue may be raised by, or through, any member of the CJSE Data Standards Forum (DSF) and related Working Groups, or on application by email to the CJIT Information Management (Data Standards) Team. The CJIT Information Management (Data Standards) Team welcome feedback relating to content and structure of this document. Please direct your comments to ‘[email protected]’.

1.3 Structure of the Catalogue The Data Standards Catalogue has two main sections which cross reference each other using ‘is part of’ and ‘has parts of’ respectively.. Section 2 represents the complete list of previously agreed Data Structures (or entities) in alphabetical order. A data structure can be thought of as a logical grouping of individual data elements or attributes; a complex XML grouping or as an entity (in entity relational model (ERD) data modelling theory). An example is that the data structure Criminal Prosecution Reference is comprised of the data elements Defendant or Other, Offence Reason and Offence Reason Sequence. Section 3 of the document comprises a complete list of all agreed data elements (or attributes) in alphabetical order.

1.3.1 Data Structure Descriptors This table provides an explanation of the descriptors for a data structure. Data Item Description Catalogue Name The full name of the structure (limited to 32 characters plus spaces). Description Provides an explanation of the use of the structure in question and the

context in which it may be used. Version Populated to identify the version of the Catalogue in which it was first

introduced or the version of the Catalogue in which it was update. Previous Version In the instance that the structure or element has been updated in a new

version of the catalogue this field should be populated to refer to the last version of the DSC in which the structure of element was present before an update was made to it.

mailto:[email protected]'.


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Status There are two possible status: Draft: Work in progress Approved: Approved by CJSE Data Standards Forum

Status Date Date the version achieved its current status. Has Parts The name of the data elements owned by the data structure if applicable

(some data structures may not have any data elements in which case this attribute will be blank).

Optional or Mandatory

Each data element will be shown as optional or mandatory.

Minimum Number of Characters

The minimum number of characters that must be used.

Maximum Characters of Characters

The maximum number of characters that can be used.

Default Values The default value is the value which is to be used unless otherwise stated.

Values A list of acceptable values such as male and female for gender. Validation Rules The structure and validation rules to be applied.

For example the structure of a National Insurance Number is AANNNNNNA where “A” stands for an alphabetic character and “N” stands for a numeric character.

Owner The name(s) of the Department /Agency / Body which own the standard. Based on Any standard (s) upon which the structure was based such as e-GIF or

British Standards. Comments This item is used to provide any additional notes or explanatory

comments.

1.3.2 Data Element Descriptors This table provides an explanation of the descriptors for a data element. Data Item Description Catalogue Name

The full name of the element (limited to 32 characters plus spaces).

Description

Provides an explanation of the use of the structure in question and the context in which it may be used.

Version

Populated to identify the version of the Catalogue in which it was first introduced or the version of the Catalogue in which it was updated.

Previous Version

In the instance that the structure or element has been updated in a new version of the catalogue this field should be populated to refer to the last version of the DSC in which the structure of element was present before an update was made to it.

Status There are two possible status: Draft: Work in progress Approved: Approved by CJSE Data Standards Forum

Status Date Date the version achieved its current status. Is part of Indicates which of the data structures each element is associated

with. Optional or Mandatory Each data element will be shown as optional or mandatory Minimum Number of Characters

The minimum number of characters that must be used.

Maximum Number of The maximum number of characters that can be used.


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Characters Minimum Number of Characters, Literal

The minimum number of characters that must be used in the instance which an element has a literal. A literal can be thought of as a string which is used to describe an item in real terms as opposed to a code or reference.

Maximum Number of Characters, Literal

The maximum number of characters that can be used in the instance which an element has a literal used. A literal can be thought of as a string which is used to describe an item in real terms as opposed to a code or reference.

Validations The structure and validation rules to be applied. For example the structure of a National Insurance Number is AANNNNNNA where “A” stands for an alphabetic character and “N” stands for a numeric character.

Default Value The default value is the value which is to be used unless otherwise stated.

Values A list of acceptable values such as male and female for gender. Owner The name(s) of the Department /Agency / Body which own the

standard. Based on Any standard (s) upon which the structure was based such as e-

GIF (e Government Interoperability Framework) or British Standards.

Comments This item is used to provide any additional notes or explanatory comments.

1.4 Conventions Used Within the Catalogue There are a number of ‘conventions’ used within the catalogue to represent the type and characteristics of data as follows: Convention Description Notation Possible Type Values Alphabetic Characters

Used to represent alphabetic characters only

A Character range which can be used is A to Z and space.

Numerical Values

Used to represent numerical values only

N Numeric values 0 to 9 can be used.

Alphanumeric Characters

Used to represent the full character set available through a standard UK keyboard (including space), in compliance with the e-GIF definition of “Alpha”

X All characters found on a standard UK keyboard can be used.

More than one character or number represented

Used in the instance in which more than one Numeral Value, Alphabetic or Alphanumeric character is required to be represented.

N (3) is short form for NNN

A (x) N (x) X (x)

Century The Century CC Probable values are 19 & 20 Year The Year i.e. 06 YY Possible values are 00 to 99 Day The Day i.e. the 18th DD Possible values are 1 to 31 Month The Month i.e. July would be 07 MM Possible values are 1 to 12 Hour Hour in a twenty four hour format hh Possible values are 00 to 24 Minute The Minute mm Possible values are 00 to 60 Second The Second ss Possible values are 00 to 60


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2 Standards for ‘Data Structures’ 2.1 BS7666 Address

Catalogue Name BS7666 Address

Description A collection of data describing the addressing of locations

Version 4.2

Previous Version None

Status Approved

Status Date 6th December 2006

Has Parts

Unique Property Reference Number

Unique Street Reference Number

Primary Addressable Object Name

Secondary Addressable Object Name

Street Descriptive Identifier Structure

Postcode


See individual data elements



Maximum Number of Characters


Default Values

None

Values None

Validation Rules None

Owner CJS IT Governance CJSE Programme Board

Based on

e-GIF Standards

Comments None


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2.2 Case Catalogue Name

Case

Description

This structure has been formed from Data Elements that used to be in the Offence Variable Data Standard. This is due to a requirement to identify Data Elements that are relevant to the hearing of a case that would otherwise be repeated for each offence within the case. See also the Hearing Data Structure

Has Parts CPS Organisation PTI_URN Pre Charge Decision Indicator Court Case Reference Number Case Marker

Version 4.0

Status Approved

Status Date 7th June 2006

Previous Version 3.0







Validation Rules See individual data elements

Values


Default Values

None

Owner

CJS IT Governance (CJSE Programme Board)

Based on

None

Comments None


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2.3 Criminal Prosecution Reference Catalogue Name

Criminal Prosecution Reference

Description

A nationally unique and non-reused reference for a person or organisation linked to an offence or another reason for the purposes of the preparation and prosecution of criminal cases or for offender management.

Version

2.0

Previous Version

1.0

Status

Approved

Status Date

12th November 2004

Has Parts

CPR Defendant Or Offender CPR Offence Reason CPR Offence Reason Sequence

Optional or Mandatory See individual data elements Minimum Number of Characters

30


32

Default Values None Values See individual data elements Validation Rules See individual data elements

Owner CJS IT Governance (CJSE Programme Board) Based on Existing Police Service data standard concatenating an

Arrest/Summons Number (ASN) with an Offence Code, sequenced within ASN to ensure uniqueness.

Comments Note that some CJOs will store the CPR in an alternative format i.e. the CPR Defendant or Offender with the CPR Offence Reason Sequence linked to the CPR Offence Reason.


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2.4 Direction Fixed Catalogue Name Direction Fixed

Description Fixed reference data (standing data) for PROGRESS Directions that

supplements the information held in results code structure. The data supports functionality common to the PROGRESS/CMS applications.

Version 4.0


Status Approved

Status Date 19th September 2006

Has Parts Direction Code Direction Category Direction Full Description Text Direction Optional







Default Values None Values None Validation Rules See individual data elements Owner HMCS (CJDU) Based on None Comments None


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2.5 DX Address Catalogue Name DX Address

Description This is the Document Exchange (DX) address for organisations. As a

structure it is a subtype of an inferred structure "Contact Detail". A DX Address has two parts: DX Number e.g. DX 1234567891 DX Exchange e.g. Manchester 2 The full DX Address in this example would be "DX 1234567891 Manchester 2". Note also that "DX" may be replaced with "NI" for addresses in Northern Ireland and that "DX" (or "NI") is followed by a space that is a part of the value.

Version 4.0 Previous Version 3.0 Status Approved Status Date 25th August 2006 Has Parts DX Number

DX Exchange







Default Values None

Values See individual data elements


Owner CJS IT Governance (CJSE Programme Board) Based on None Comments None


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2.6 Email Catalogue Name Email Description This is the email address of a Person or Organisation. As a structure it

is a subtype of an inferred structure "Contact Detail".

Version 4.0


Status Approved

Status Date 25th August 2006

Has Parts Email Address Email Address Type







Default Values

None

Values



Owner CJS IT Governance (CJSE Programme Board)

Based on

None

Comments

None


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2.7 Generic Data Types Catalogue Name Generic Data Types

Description A grouping of Generic Data Types. Data Elements elsewhere within

the DSC will refer to Generic Data Types in this section for details of length, validation and values.

Version 4.0 Previous Version See individual data elements

Status Approved

Status Date 8th May 2006

Has Parts Generic Date

Generic Long Note Generic Short Note







Default Values

None

Values None Validation Rules See individual data elements Owner CJS IT Governance (CJSE Programme Board) Based on None Comments

None


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2.8 Hearing Catalogue Name Hearing

Description This structure has been formed from Data Elements that used to be in

the Offence Variable Data Standard. This is due to a requirement to identify Data Elements that are relevant to the hearing of a case that would otherwise be repeated for each offence within the case. See also the Case Data Structure

Version 4.2


Status Approved

Status Date 7th June 2006

Has Parts Court Hearing Location

Date Of Hearing Time Of Hearing Hearing Language Hearing Documentation Language Defendant Present at Hearing ReportRequested ReportCompleted







Default Values None




Based on None

Comments

None


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2.9 Offence Fixed Catalogue Name

Offence Fixed

Description

The fixed (static) CJSE Data Standard Offence Structure (as maintained by PNLD), including civil offences relating to criminal matters and local offences but local variations of offence wording are not permitted (where “offence” is used in the generic sense covering the reasons for bringing a court case against a defendant).

Version

4.0

Previous Version

3.0

Has Parts

Offence Code Offence Category Offence Title Offence Welsh Title Standard Offence Wording Welsh Offence Wording Indictment Indicator Indictment Cross Reference Standard Indictment Wording Welsh Indictment Wording Standard Statement Of Facts Welsh Statement Of Facts Legislation Welsh Legislation Offence Start Date Offence End Date Recordable On PNC Indicator Notifiable To HO Indicator Custodial Indicator Fine Indicator Complex Penalty Details Max Custodial Sentence Length Mag Ct Max Custodial Sentence Length Crown Ct Max Custodial Sentence Unit Mag Ct Max Custodial Sentence Unit Crown Ct Max Fine Type Mag Ct Max Fine Type Crown Ct Max Fine Mag Ct Max Fine Crown Ct Disqualification Type Max Penalty Points Min Penalty Points DVLA Code Home Office Classification National Region Consent Points To Prove Powers Of Arrest


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Time Limit For Prosecutions FP Issued By Police Indicator FP Issued By LA Indicator FP Issued By Others Indicator Old CJS Offence Code ACPO Offence Code DCA MIS Offence Classification Offence Code Notes Date Created Date Last Updated

Status

Approved

Status Date

25th August 2006







Validation Rules


Values


Default Values

None

Owner


Based on

Offence Code Structure (maintenance currently sub-contracted by CJIT to the Police National Legal Database (PNLD))

Comments

The term “Offence Code” includes all criminal offences that have been allocated a CJS Code and certain other reasons for a court hearing or court proceeding e.g. applications (e.g. for an Anti Social Behaviour Order), civil offences relating to criminal matters, breaches of court orders and breaches of bail conditions. Each “offence” code is categorised in accordance with the Data Element “Offence Category”. The Offence Code is used as the second element of the Criminal Prosecution Reference (CPR, previously known as Common Reference). The populated Offence Code Data Standard as maintained by PNLD, includes Welsh versions of relevant Data Elements e.g. Standard Offence Wording. The same Offence Code is used for the English and Welsh versions, Welsh wording etc is included as a separate Data Element rather than a separate Offence. Welsh versions of wording etc are only added to PNLD on demand i.e. not all offences have


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Welsh wording versions. Indictments may or may not use the same Offence Code as a charge. Where the same code is used a separate Data Element is included for the Standard Indictment Wording. Where separate codes are used the charge has an Offence Code in the AAYYNNNA format while the indictment has an Offence Code commencing “XX00” then NNNA. The Indictment Indicator is set to further distinguish the Offence as an indictment rather than a charge. Inchoate offences (conspiring, attempting, aiding and abetting and inciting) are identified by an eighth character of the Offence Code (the “offence qualifier”). Local offences are treated in the same way as other criminal charges, local variations of offence wordings are not permitted. Common laws have an Offence Code commencing “COML” then NNNA. A number of Data Elements in the Fixed Section contain “variable inserts”. These data Elements are large text fields of standard wording with spaces for the user to input the variable insert when creating a real instance of an offence. Within each Data Element (of the fixed section) that has these variable inserts the space is identified as “**(..xxxxx..)” or “**[..xxxxx]” where xxxxx is the value of the variable insert. The value could be a Township, the name of the deceased, a Vehicle make etc. and varies according to the offence. The CJSE-related Data Standards Forum has decided not to structure these inserts as Data Elements in their own right but that they would be identified within each Offence Code Standard as “**(..xxxxx..)” or “**[..xxxxx]”. The difference between the round brackets and the square brackets is to differentiate between insertion of free text (denoted by the round brackets) and insertion from a pick list (denoted by the square brackets). The Data Elements that may contain these inserts are: Standard Offence Wording Welsh Offence Wording Standard Indictment Wording Welsh Indictment Wording Standard Statement of Facts Welsh Statement of Facts


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2.10 Offence Variable Catalogue Name

Offence Variable

Description The CJSE Data Standard Offence Variable Structure i.e. the structure of the Data Elements required to construct an actual Offence against a Defendant/Offender (as opposed to the static data which is represented in the Offence Fixed section). See also Case And Hearing Details.

Version

4.0


Status Approved Status Date

25th August 2006

Has Parts CPR Offence Category Offence Initiation Code Summons Code Informant Arrest Date Charge Date Actual Offence Date Code Actual Offence Start Date Actual Offence End Date Location Of Offence Offence Title Offence Welsh Title Actual Offence Wording Actual Welsh Offence Wording Actual Indictment Wording Actual Welsh Indictment Wording Actual Statement Of Facts Actual Welsh Statement Of Facts Recordable On PNC Indicator Notifiable To HO Indicator Home Office Classification Alcohol Level Amount Alcohol Level Method Vehicle Code Vehicle Registration Mark Offence Start Time Offence End Time Conviction Date






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Default Values None

Values


Validation Rules



Based on

None

Comments

A number of Data Elements in this section are also present in the Offence Fixed section, this is because some Offence Codes may not be fully populated in the content of the Offence Fixed Data Standard (as currently maintained by PNLD). The presence of the Data Elements in this section allows users to populate those Data Elements with valid values without them being included in the content of the Offence Fixed Data Standard.


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2.11 Organisation Catalogue Name

Organisation

Description The Organisation Data Structure forms the Data Elements describing an organisation as required by CJSE but only when that organisation is a Defendant or Offender.

Version 4.0


Status

Approved

Status Date

25th August 2006

Has Parts Organisation Name Companies House Reference Number








Default Values None


Owner


Based on

None

Comments

None


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2.12 Organisation Unit Identifier Catalogue Name

Organisation Unit Identifier

Description

A code to represent a physical and/or logical organisation unit at a level within a Criminal Justice Organisation, or an external organisation which accesses the CJS Exchange. This “structure level” Data Element is defined using codes only, literal values exist for each subordinate Data Element and are shown in the following pages. Also used within CPR Defendant or Offender

Version

4.0

Previous Version

3.0

Status Approved

Status Date

7th September 2005

Has Parts

OU Code Top Level OU Code Second Level OU Code Third Level OU Code Bottom Level OU Top Level Name OU Second Level Name Or Type OU Third Level Name OU Third Level Legacy Code OU Bottom Level Name OU Start Date OU End Date OU Notes Data Controller Indicator

Optional or Mandatory See individual data elements





Default Values

See individual Data Elements


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Values

Valid values of each subordinate element depend on the value of the leading F e.g. FFUUSS values for Police can only be valid Police organisations/service. The valid values are shown in the individual Data Elements

Validation Rules

FFFUUSS 1 where: F (the leading F) identifies a CJO (or that the organisation is an external organisation) FF (character positions 2 and 3) represents a top level organisation unit of a CJO (or a type of external organisation) UU represents a middle level organisation unit of a CJO, subordinate to FF (or of an external organisation) SS represents a bottom level organisation unit of a CJO (or a Police Service system), subordinate to UU (or of an organisation unit within an external organisation)

Owner


Based on

Police Service Force/Station/System codes as used in the Arrest Summons Number (ASN).

Comments

Values at the leading F level are managed by CJIT for the CJSE Data Standards Forum

1 An alternative validation must allow for FF rather than FFF by the Police Service in parallel until they have migrated their existing FF format to the FFF format


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2.13 Person Catalogue Name

Person

Description

The Person Data Structure forms the Data Elements describing a Person (including a Defendant or Offender) as required by CJSE. Wherever applicable and possible the Data Elements comply with e-GIF/GMS.

Version 4.0

Previous Version

3.0

Status

Approved

Status Date

25th August 2006

Has Parts

Arrest Summons Number CRO No Driver Number NI Number National Identity Registration Number Passport No PNC ID Police Worker Collar Number Police Worker Reference Number NOMS Number Person Name Type Person Birth Date Person Gender Person Title Person Name Sequence Person Given Name Person Family Name Person Name Suffix Person Requested Name Driving Licence Type Code Driving Licence Issue Number Driving Licence Cpart Issue No Ethnicity Self Defined Ethnicity Self Defined Extra Def Ethnic Appearance Observed 4 plus 1 Ethnic Appearance Observed 6 plus 1 Language Requirement Specific Requirements Security Remarks Religion Person Notes Person Remand Status


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Disability Self Defined Preferred Method Of Contact Vehicle Operators Licence Number Perceived Birth Year Offender Code Occupation Occupation Code Police Officer Rank Description Police Officer Rank Input Code Police Officer Rank Numeric Code Person Stated Nationality Youth Offending Team Unique Person ID No Fixed







Default Values


Values


Validation Rules



Based on

None

Comments

See also the DSC Guidance document for details of related data structures (Role, Contact Details etc).


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2.14 Postal Address Catalogue Name Postal Address Description This is the postal address of a Person or Organisation. As a structure

it is a subtype of an inferred structure "Contact Detail". Has Parts UK Address

UK Postcode Country

Version 4.0

Status Approved Status Date 25th August 2006 Previous Version 3.0 Optional or Mandatory See individual data elements

Minimum Number of Characters See individual data elements

Maximum Number of Characters See individual data elements

Validation Rules See individual data elements Values See individual data elements Default Values None Owner CJS IT Governance (CJSE Programme Board)

Based on None

Comments None


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2.15 Primary Object Addressable Name Catalogue Name Primary Addressable Object Name

Description The Primary Addressable Object Name (PAON) is the designated

premise number, and/or the premise name, where neither of these exist then the PAON is the name of the organisation in occupation, or a description of the addressable object.

Version 4.2


Status Approved


Is Part of BS7666

Has Parts

Primary Addressable Object Name Description Primary Addressable Object Name Start Number Primary Addressable Object Name End Number







Default Values

None

Values None



Based on

None

Comments None


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2.16 Progress Application Catalogue Name

Progress Application

Description

Applications are a means of changing an existing direction or creating a new one. If a case progression officer feels that a direction cannot be complied with then they may apply to vary the due date. Similarly a CPO may feel that a direction is no longer applicable and apply to have it rescinded. Applications can also apply for a new direction to be created. All parties may (or may not) comment on the application before a decision maker upholds or declines it.

Version 4.0


Status Approved


Has Parts Application ID Application Type Application Reason Application Response Due Date Application Response Result Application Response Reasoning Application Result Outcome Application Result Action Application Result Reasoning Application Withdrawal Comment Application Status







Default Values

None

Values None

Validation Rules



Based On

None

Comments None


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2.17 Progress Defendant Catalogue Name

Progress Defendant

Description

A structure that describes a defendant within PROGRESS. The structure identifies elements that are not covered in other data structures within the data standards catalogue

Version

4.0


Status Approved Status Date

15th August 2006

Has Parts

PROGRESS Defendant ID PROGRESS Defendant Status Court Reference Trial ID Trial Date Trial OU Code Trial Comment







Default Values

None

Values

None

Validation Rules


Owner CJS IT Governance (CJSE Programme Board) Based on

None

Comments None


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2.18 Progress Direction Variable Catalogue Name

Progress Direction Variable

Description

A structure describing directions communicated between CPS and PROGRESS. A direction is an action created by the courts for the parties in a case that must be complied with. They typically arise as an outcome to a hearing but can, under certain circumstances be raised outside of the hearing process. Directions have a date by which that must be completed and are assigned to either the defence or the CPS within the context of the Progress system. It is then the responsibility of the assignee to ensure that the direction is complied with to a satisfactory standard within the timescales defined.

Version 4.0 Previous Version None Status Approved Status Date 15th August 2006 Has Parts Direction ID

Direction Party Direction Due Date Direction Code Direction Short Description Direction Full Description Text Direction Status







Default Values

None

Values None




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2.19 Progress Staff Catalogue Name Progress Staff

Description A structure that describes a case progression officer in PROGRESS.

The structure identifies elements that are not covered in other data structures within the data standards catalogue

Version 4.0 Previous Version None Status Approved Status Date 15th August 2006 Has Parts Staff ID

CPO Role







Default Values

None

Values

None

Validation Rules


Owner


Based on None Comments None


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2.20 Result Fixed Catalogue Name

Result Fixed

Description The CJSE Result Structure, containing Data Elements that are a fixed part of a result and are used as reference data within a result code. Results can be one of three types: Interim – where a further decision relating to the CPR is expected at some stage in the future. This means that the CPR will remain in an ‘open’ state. e.g. adjournments or remands, including deferred sentences and adjournments sine die. Partial – which are decisions made on a CPR but which cannot be the only result relating to the CPR. e.g. licence endorsements, interim disqualifications and orders which can only be imposed in addition to some other penalty. Final – which are the final clearance of a CPR and which have the effect of ‘closing’ or concluding the normal progress of the CPR through the court, theses are referred to as “disposals” in some CJOs but note that Police services refer to all Court Result codes as “disposals”. These fall into four main categories e.g. discharges, fines, community penalties and custodial sentences. They include a number of other orders which can be imposed instead of, or in addition to, imposing a penalty. NB “Administrative results” e.g. Listing officer re-scheduling a hearing (Result Code 4555), recording of receipt of appeal notices and appeal decisions, decisions on the reopening of a case are not categorised differently to any other results type.

Version 4.0


Status Approved


Has Parts CJS Result Code Result Description Result Type England And Wales Indicator CJS Result Code Start Date CJS Result Code Last Amended Date CJS Result Code End Date Result Applicable Qualifier Code Offence Remand Status Duration Quantity Date Quantity Time Quantity Amount Quantity Number Quantity Text Quantity


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CJS Result Code Notes







Validation Rules


Default Values

None

Values


Owner


Based on

A result standard used by the Police Service and planned for use by Libra

Comments

Pre-court results e.g. police cautions and reprimands are not included in this Data Standard. Pre-court results are retained within Police services and are not exchanged with other CJOs.


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2.21 Result Qualifier Fixed Catalogue Name Result Qualifier Fixed Description

Data Elements that are a fixed part of a Result Qualifier and are used as reference data within a Result Qualifier Code. A result qualifier gives additional information about an instance of a result e.g. Result Code 1002 is Imprisonment, Qualifier B added to that result shows that the offence was deemed to be racially aggravated. Without the added qualifier B the offender is still imprisoned but the offence was deemed not to be racially aggravated (by default).

Version 4.0 Previous Version 3.0 Status Approved Status Date 8th May 2006 Has Parts Result Qualifier Code

Result Qualifier Description Result Qualifier Start Date Result Qualifier Last Amended Date Result Qualifier End Date Mutual Exclusivity Result Qualifier Duration Quantity Result Qualifier Date Quantity Result Qualifier Text Quantity Result Qualifier Notes







Default Values None Values See individual data elements Validation Rules See individual data elements Owner CJS IT Governance (CJSE Programme Board) Based on A result qualifier standard used by the Police Service and planned for

use by Libra. Comments None


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2.22 Result Qualifier Variable Catalogue Name

Result Qualifier Variable

Description Data Elements that are variable i.e. part of an instance of an actual result and forms the variable part of the CJSE related data standard for result qualifiers. The Result Qualifier Code repeat within a Result i.e. a result code may have many possible valid qualifiers. A result qualifier gives additional information about an instance of a result e.g. Result Code 1002 is Imprisonment, Qualifier B added to that result shows that the offence was deemed to be racially aggravated. Without the added qualifier B the offender is still imprisoned but the offence was deemed not to be racially aggravated (by default).

Version 4.0


Status Approved


Has Parts Result Qualifier Code Result Qualifier Duration Type Result Qualifier Duration Length Result Qualifier Duration Unit Date Specified In Result Qualifier Result Qualifier Variable Text







Default Values None




Based On

A result qualifier standard used by the Police Service and planned for use by Libra

Comments

None


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2.23 Result Variable Catalogue Name Result Variable Description Data Elements that are variable i.e. part of an instance of an actual

result and forms the variable part of the CJSE related data standard for results. The key of a result instance is the Criminal Prosecution Reference (CPR, previously known as common reference). Results can repeat within a CPR. The Data Elements shown as “Repeats” above repeat within a Result. Definition of a result: A result is the official recording of a decision by the appropriate officer of the court, recorded in the register of the court and/or in the case file that relates to one or more offences in a case, however it should be noted that each result refers to one Criminal Prosecution reference (CPR), therefore one offence. A result can be a court hearing result or an “administrative result” (an administrative result relates to one CPR, but is not placed against it in the context of a court hearing, but by the court office handling some administrative process in relation to a case or offence. Administrative results can be applied to both open and closed cases). Results can be one of three types: Interim – where a further decision relating to the CPR is expected at some stage in the future. This means that the CPR will remain in an ‘open’ state. e.g. adjournments or remands, including deferred sentences and adjournments sine die. Partial – which are decisions made on a CPR but which cannot be the only result relating to the CPR. e.g. licence endorsements, interim disqualifications and orders which can only be imposed in addition to some other penalty. Final – which are the final clearance of a CPR and which have the effect of ‘closing’ or concluding the normal progress of the CPR through the court, these are referred to as “disposals” in some CJOs but note that Police services refer to all Court Result codes as “disposals”. These fall into four main categories e.g. discharges, fines, community penalties and custodial sentences. They include a number of other orders which can be imposed instead of, or in addition to, imposing a penalty. When each offence in a case has been closed by adding one or more final results to that offence, then the case itself is regarded as closed. NB “Administrative results” e.g. Listing officer re-scheduling a hearing (Result Code 4555), recording of receipt of appeal notices and appeal decisions, decisions on the reopening of a case are not categorised differently to any other results type.


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In the above definition, expressions used are applicable to criminal cases. The process for other types of case is similar, but the terminology differs. These other types of case are not relevant to the core business of the Exchange.

Version 4.0 Previous Version 3.0 Status Approved Status Date 8th May 2006 Has Parts CJS Result Code

Result Applicable Qualifier Code Offence Remand Status Result Source Organisation Court Type Result Hearing Type Result Hearing Date Bail Condition Duration Type Duration Length Duration Unit Date Specified In Result Time Specified In Result Amount Specified In Result Amount Type Number Specified In Result Number Type Next Result Source Organisation Next Court Type Next Hearing Type Next Hearing Date Next Hearing Time Plea Status Verdict Mode of Trial Reason Result Variable Text Reason For Bail Or Custody







Default Values None Values See individual data elements Validation Rules See individual data elements Owner CJS IT Governance (CJSE Programme Board) Based on A result standard used by the Police Service and planned for use by

Libra Comments None


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2.24 Role Catalogue Name

Role

Description

This shows the role of a Person or an Organisation.

Version

4.2

Previous Version

4.0

Status

Approved

Status Date

25th August 2006

Has Parts

Role Type Code Role Type Description







Default Values

None

Values


Validation Rules




of 341

2.25 Secondary Object Addressable Name Catalogue Name Secondary Addressable Object Name

Description The Secondary Addressable Object Name (SAON) is the number,

name or description used to identify the secondary addressable object within or related to a primary addressable object.

Version 4.2


Status Approved


Is Part of BS7666

Has Parts

Secondary Object Description Secondary Object Start Secondary Object End







Default Values

None

Values None



Based on

None

Comments None


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2.26 Street Descriptive Identifier Structure Catalogue Name Secondary Addressable Object Name

Description A collection of data describing the addressing of locations.

Version 4.2


Status Approved


Is Part of BS7666

Has Parts

Administrative Area Street Descriptor Locality Town







Default Values

None

Values None



Based on

None

Comments None


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2.27 System ID Catalogue Name System ID

Description The OU Code Data Standard (OU DS) defines a consistent reference format for organisational units within the Criminal Justice System (CJS). This reference is a six or seven character alphanumeric string of the format [F]FFUUSS, where the first F is used to identify the CJO or other organisation, the FF represents the CJ area code, the UU (usually) represents a sub-unit of the area, and the SS represents a sub-unit of the UU unit. System IDs generated by CJIT have some correlation with the OU code.

Version 4.0 Previous Version 3.0 Status Approved Status Date 7th September 2006

Has Parts OU Code Top Level OU Code Second Level System Name System Instance System Start Date System End Date System Notes







Default Values See individual data elements Values Values are within the managed content of the System IDs Data

Structure. Validation Rules FFF<system name>NNN where:

F represents (the leading F) identifies a CJO (or that the organisation is an external organisation) FF represents (character positions 2 and 3) represents a top level organisation unit of a CJO (or a type of external organisation) system name A string which identifies the system type in plain English, assigned and appended to the FFF. Police systems have numeric characters at the beginning but are deemed to be part of the string rather than separate values. System name contains no spaces and is in “camel case”, giving for example “01PoliceCaseSystem”, “CompassCMS”. NNN represents an optional three digit code that identifies a system instance within a CJS Area - only needs to be used where there is more than one instance of a system, i.e. not necessary for B00LIBRA but would be if area 62 had more than one MCS (giving B62MCS001, B62MCS002 etc i.e. allows for more than one MCS within area 62).


Based on None Comments None


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2.28 Telephone Catalogue Name Telephone

Description This is the telephone details of a Person or Organisation. As a

structure it is a subtype of an inferred structure "Contact Detail".

Version 4.0


Status Approved


Has Parts UK Telephone Number







Default Values None




Based on

None

Comments

None


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2.29 Telephone Type Catalogue Name Telephone Type

Description Code-Value pair list to identify the type of telephone numbers that

may exist for an ORGANISATION or a PERSON via the CONTACT DETAILS.

Version 4.2


Status Approved


Has Parts Telephone Type Code

Telephone Type Description







Default Values

None

Values None



Based on

None

Comments None


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2.30 Thematic Flagging Catalogue Name

Thematic Flagging

Description Thematic codes to enable the recording of themes which may be used to calculate quantities of cases and/or person and/or offences of like themes for Management Information purposes and may also be used to mark a case, person or actual offence for operational purposes.

Version 4.0


Status Approved

Status Date 26th July 2006

Has Parts Thematic Code Thematic Name Thematic Description Thematic Flag Source Thematic Code Level Thematic Code Start Date Thematic Code Last Amended Date Thematic Code End Date Thematic Code Notes







Default Values None

Values None


Based on

None

Comments None


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2.31 UK Internal Country Catalogue Name UK Internal Country

Description A collection of UK Internal Country Code and UK Internal Country

Name pairs representing the constituent internal countries of the United Kingdom of Great Britain and Northern Ireland.

Version 4.2


Status Approved


Has Parts UK Internal Country Code UK Internal Country Description







Default Values

None

Values None



Based on

e-GIF Standards

Comments

The e-GIF Data Standards specify that if Country Code value is GBR (United Kingdom of Great Britain & N. Ireland), then a UK Internal Code is mandatory. A decision was made by the Data Standards team this would be made as optional within the Data Standards Catalogue.


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3 Standards for ‘Data Elements’

3.1 Absconding Description: Absconding or staying away (e.g. ever reported as missing person) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know

Not Applicable Yes No

Validation None Based On YJB internal Data Standards

Comment None

3.2 AccommodationAgreementParents Description: Accommodated by voluntary agreement with parents (s20 Children Act 1989) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum None Maximum None Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.3 AcpoOffenceCode Description: The offence code as used in PNC and other police applications and often known as Phoenix Code or PNC Code. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 07/06/2006 Optionality Optional Minimum 7 Maximum 13 Default None Values Refer to PNC Validation nnn.nn.nnn.nn where the three instances of the full stop are literal

and leading zeroes are suppressed Based On None

Comment None

3.4 ActualIndictmentWording Description: The full wording of the offence as used in an indictment heard at Crown Court Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 2500 Default None Values None Validation Alphanumeric Based On PNLD

Comment None


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3.5 ActualOffenceDateCode Description: The code for the offence date to be used within the offence wording e.g. 1 is used where the date does not specify a particular day or a particular day and month e.g. In July 2000 In the year 1997. Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version None Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 1 Default None Values 1 = on or in

2 = before 3 = after 4 = between 5 = on or about 6 = on or before

Validation Code is Numeric. Literal is Alphabetic Based On PNLD

Comment None

3.6 ActualOffenceEndDate Description: End date for period in which offence committed. An instance of a Data Element referencing a Generic Data Type. Refer to the appropriate section elsewhere within the DSC for details of length and validation. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation If present must be a valid date in the format CCYY-MM-DD.

Mandatory if Actual Offence Date Code = 4. Otherwise field must be blank. Day or day/month may be zero i.e. the date may contain year only or month and year only. Date must be after the Actual Offence Start Date and must not be in the future.

Based On PNLD

Comment None


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3.7 ActualOffenceStartDate Description: Date offence committed or start date for period in which offence committed day or day/month may be zero i.e. the date may contain year only or month and year only. An instance of a Data Element referencing a Generic Data Type. Refer to the appropriate section elsewhere within the DSC for details of length and validation. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation If present must be a valid date in the format CCYY-MM-DD. Note

also that DD or MM-DD may be zero. Based On PNLD

Comment None

3.8 ActualOffenceWording Description: The full wording of the offence as used in a charge against the defendant Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 2500 Default None Values The values are maintained by the PNLD. A current list will be

supplied by the Data Standards team upon request- [email protected].

Validation Alphanumeric Based On Standard Offence Wordings from PNLD database.

Comment None


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3.9 ActualStatementOfFacts Description: The full wording of the statement of facts Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 25/08/2006 Optionality Optional Minimum 1 Maximum 4000 Default None Values The values are maintained by the PNLD. A current list will be


Validation Alphanumeric Based On None

Comment None

3.10 ActualWelshIndictmentWording Description: The full Welsh wording of the offence as used in an indictment heard at Crown Court supplied by CPS with spaces for variables Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 2500 Default None Values The values are maintained by the PNLD. A current list will be



Comment None


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3.11 ActualWelshOffenceWording Description: The full Welsh wording of the offence as used in a charge against the defendant heard at Magistrates Crown Court Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 2500 Default None Values The values are maintained by the PNLD. A current list will be



Comment

3.12 ActualWelshStatementOfFacts Description: The full Welsh wording of the statement of facts Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 25/08/2006 Optionality Optional Minimum 1 Maximum 2500 Default None Values The values are maintained by the PNLD. A current list will be



Comment None


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3.13 AdministrativeArea Description: The administrative area is a geographic area that may be the highest level local administrative area which may be a county or a unitary authority an island or island group or London. Owner e-GIF Data Standards (e-GIF recommend the BS7666 address

standard) Version 4.2 Previous Version None Status None Status Date 06/12/2006 Optionality Optional (where a Street Descriptor Identifier Structure is used at

least one of Administrative Area Locality or Town should be used).

Minimum 1 Maximum 30 Default None Values None Validation Alpha-Numeric Based On CJS IT Governance CJSE Programme Board

Comment None.

3.14 AffectedByPsychologicalDifficulties Description: S/he is affected by other emotional or psychological difficulties (e.g. phobias, eating or sleep disorders, suicidal feelings not yet acted out, obsessive compulsive disorder, hypochondria). Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.15 AgeAtFirstConviction Description: Age young person was first convicted of an offence Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 14 Default None Values Don't Know

Not Applicable 10 11 12 13 10 15 16 17

Validation None Based On YJB internal Data Standards Comment None

3.16 AgeAtFirstReprimand Description: Age at first reprimand or caution Owner CJIT Information Management Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 14 Default None Values Don't Know

Not Applicable 10 11 12 13 10 15 16 17



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3.17 AgeAtFirstUse Description: The age of the Young Person when he/she first used the particular substance Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 1 Maximum 2 Default None Values 0 to 17 Validation None Based On YJB internal Data Standards

Comment

3.18 AggressionTowardsOthers Description: Shows aggression towards others (e.g. verbal, physical) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes

No Not Applicable Don't Know


Comment None


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3.19 AlcoholLevelAmount Description: The amount of alcohol present in the blood urine or breath of the defendant. Where the Alcohol Level Method = Blood the value of this data item refers to the amount of alcohol in milligrams per 100 ml of blood. Where the Alcohol Level Method = Urine the value of this data item refers to the amount of alcohol in milligrams per 100 ml of urine. Where the Alcohol Level Method = Breath the value of this data item refers to the amount of alcohol in micrograms per 100 ml of blood Owner CJS IT Governance CJSE Programme BoardManagement Version 3 Previous Version None Status None Status Date 07/09/2005 Optionality Optional Minimum 1 Maximum 3 Default None Values 1 - 999 Validation Numeric. Mandatory if Alcohol Level Method is present otherwise

blank. Based On None

Comment None

3.20 AlcoholLevelMethod Description: The method used to obtain an alcohol level reading. Owner CJS IT Governance CJSE Programme Board Version 3 Previous Version None Status None Status Date 07/09/2005 Optionality Optional Minimum 1 Maximum 1 Default None Values AlcoholLevelMethodType Validation Code is Alphabetic Literal is Alphabetic. If present then Alcohol

Level. Amount field must be populated. Based On None

Comment None


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3.21 AmountQuantity Description: The quantity of monetary amounts that must be input with the result code e.g. a Fine would have an Amount Quantity of one Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 1 Maximum 1 Default 0 Values 0 to 9 Validation Numeric. If greater than zero amount/s need to be added to

Amount Specified In Result. Based On None

Comment None

3.22 AmountSpecifiedInResult Description: This is an amount of money specified in a result e.g. a fine. The amount is specified in GBP to two decimal places. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 5 Maximum 16 Default None Values None Validation First character is + remainder is numeric plus a decimal point.

Only used if Amount Quantity > 0. Based On None

Comment This field repeats depending on the value of Amount Quantity. This

allows for a minimum amount of +0.01 and a maximum amount of +999,999,999,999.99.


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3.23 AmountType Description: This is the reason for an amount of money being specified in the result. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 0 Maximum 32 Default None Values Back duty

Costs Compensation Compensation on a TIC Confiscation Central funds costs Fine Fine - daily penalty total Wasted costs Inter-parties costs Estreatment of recognisance Forfeiture of monetary security

Validation Alphanumeric. Only used if Amount Quantity > 0

Based On None Comment This field repeats depending on the value of Amount Quantity.

3.24 AnyEducationalQualifications Description: Does the individual have any educational qualifications Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know




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3.25 AnyOtherConcerns Description: Are there any other concerns about possible harmful behaviour Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.26 AnyOtherInformationDetails Description: Any other relevant information (e.g. referral to a MAPPA or risk management action). Note: Multi-Agency Public Protection Arrangements (MAPPA) support the assessment and management of the most serious sexual and violent offenders. The aim of MAPPA is to ensure that a risk management plan drawn up for the most serious offenders benefits from the information, skills and resources provided by the individual agencies being co-ordinated through MAPPA. MAPPA were introduced in 2001 and bring together the Police, Probation and Prison Services into what is known as the MAPPA Responsible Authority. Other agencies are under a duty to co-operate with the Responsible Authority, including social care, health, housing and education services. Owner CJIT Information Management Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 200 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.27 AnyOtherInformationRequired Description: Any further information required (e.g. significant missing information and action required to obtain it). Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 200 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.28 AnyVocationalQualifications Description: Does the individual have vocational or practical qualifications Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.29 ApplicationID Description: The system generated unique id for an application. This unique id can only be generated by the PROGRESS / CMS system. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 16/08/2006 Optionality Mandatory Minimum 1 Maximum 40 Default None Values None Validation Alphanumeric Based On None

Comment An instance of a unique id, the application id must be globally

unique

3.30 ApplicationReason Description: The reason why an application is required Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 16/08/2006 Optionality Mandatory Minimum 1 Maximum 4000 Default None Values None Validation Alphanumeric Based On None

Comment Free Text


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3.31 ApplicationResponseDueDate Description: The date by which a party must respond to an application. This field is only specified by PROGRESS as it is the court that decides when a response is due. CMS will not include this field when an application is raised. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 16/08/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation Must be a valid date in the format CCYY-MM-DD.

This date must be today or in the future when specified. Based On None

Comment None

3.32 ApplicationResponseReasoning Description: The justification for the application response Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 16/08/2006 Optionality Optional Minimum 1 Maximum 4000 Default None Values Alphanumeric Validation None Based On None

Comment Free Text


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3.33 ApplicationResponseResult Description: The response by the other party to the application. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 16/08/2006 Optionality Optional Minimum 7 Maximum 9 Default None Values Opposed

Supported Validation Alphabetic Based On None

Comment None

3.34 ApplicationResultAction Description: The result to be taken as a result of an outcome of ‘Accepted’. It should only be possible to update a direction if an application to vary has been raised. It should only be possible to rescind if an application to rescind has been raised. It should only be possible to specify a new direction if an application for a new direction has been raised. No Action only applies if the application has been rejected or been withdrawn. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 16/08/2006 Optionality Optional Minimum 3 Maximum 9 Default None Values New

No Action Rescind Update

Validation None Based On None

Comment Only relevant when Role = Defendant/Offender


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3.35 ApplicationResultOutcome Description: The court judgment on the application Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status None Status Date 16/08/2006 Optionality Optional Minimum 8 Maximum 9 Default None Values Accepted

Rejected Withdrawn

Validation Alphabetic Based On None

Comment None

3.36 ApplicationResultReasoning Description: The justification for the application result outcome Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 16/08/2006 Optionality Optional Minimum 1 Maximum 4000 Default None Values Alphanumeric Validation None Based On None

Comment Free Text


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3.37 ApplicationStatus Description: The status of an application. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 16/08/2006 Optionality Mandatory Minimum 6 Maximum 9 Default None Values Active

Closed Decided Withdrawn


Comment None

3.38 ApplicationType Description: The type of application code made by a party to the case that requires a decision to be made. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 16/08/2006 Optionality Mandatory Minimum 4 Maximum 13 Default None Values New Direction

Rescind Vary


Comment None


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3.39 ApplicationWithdrawalComment Description: The comment supplied to explain an application withdrawal Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 16/08/2006 Optionality Optional Minimum 1 Maximum 4000 Default None Values None Validation Alphanumeric Based On None

Comment Free Text

3.40 ArrestDate Description: The date the defendant was arrested. An instance of a Data Element referencing a Generic Data Type. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation Must be a valid date in the format CCYY-MM-DD. Based On PNLD

Comment None


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3.41 ArrestSummonsNumber Description: To identify a particular defendant by their arrest/summons number (ASN), allocated by Police (or other prosecutor) when a defendant is arrested or summonsed. Owner Police Version 4.0 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum 20 Maximum 21 Default None Values Refer to CPR Defendant Or Offender Validation None Based On None


3.42 AssociatesWithProCriminals Description: This is not just about whether the young person knows people who have committed offences, as this will apply to many young people. The focus here is on whether the majority of his/her friends are involved in criminal activity and/or whether s/he spends most of her/his time with pro-offending peers. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.43 AtRiskOfSelfHarm Description: Indications that he/she is at risk of self-harm or suicide Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.44 AtRiskOfSelfHarmEvidence Description: Evidence of risk of self-harm or suicide attempt Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.45 AttemptedSuicide Description: S/he has deliberately harmed her/himself. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.46 AttemptsToManipulateOthers Description: Attempts to manipulate/control others Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.47 AttitudesToOffendingEvidence Description: Evidence of attitudes to offending Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status None Status Date None Optionality Optional Minimum None Maximum None Default None Values ValidationAnswerBoolean Validation None Based On YJB internal Data Standards

Comment None

3.48 AttitudesToOffendingRiskIndex Description: Rate the extent to which the young person’s attitudes to offending is associated with the likelihood of further offending. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 1 Maximum 1 Default None Values None Validation 0 1 2 3 4

(0 = not associated, 4 = very strongly associated)

Based On YJB internal Data Standards

Comment None


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3.49 BailCondition Description: A repeating free text field to record the bail conditions imposed. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 0 Maximum 256 Default None Values None Validation Alphanumeric. Repeats. Only to be used when Offence Remand

Status (in the Results Fixed Section) = CB “Conditional Bail” i.e. if Offence Remand Status = CB for the particular CJS Result Code then Bail Conditions may be recorded using this data element.

Based On None

Comment None

3.50 BehaviourContextDetails Description: Circumstances or context in which this behaviour likely to occur Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 200 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.51 BehaviourIntentDetails Description: Deliberate and Intentional Behaviour or Unplanned or unintentional Behaviour Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 200 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.52 BehaviourOfOtherPeople Description: The behaviour of other people (e.g. bullying, abuse, neglect, intimidation, exploitation) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.53 BeliefThatCertainGroupsAreAcceptableTargets Description: *A belief that certain people/groups are acceptable ‘targets’ of offending behaviour Owner CJIT Information Management Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum None Maximum None Default None Values ValidationAnswerBoolean Validation None Based On YJB internal Data Standards

Comment None

3.54 BeliefThatOffencesAreAcceptable Description: *A belief that certain types of offences are acceptable Owner CJIT Information Management Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum None Maximum None Default None Values ValidationAnswerBoolean Validation None Based On YJB internal Data Standards

Comment None


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3.55 Bullied Description: Has the young person been Bullied Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.56 BulliesOthers Description: Has the young person Bullied others Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.57 CareHistoryDetails Description: Outlines any aspects of the young person’s care history which is considered relevant. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.58 CaseMarker Description: A marker to highlight a case and/or person and/or offence as being of a particular interest. National and local requirements are catered for due to the increasing policy of trialling data collection is certain areas before “going national”. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 250 Default None Values Vulnerable or Intimidated Victim Validation Alphanumeric Based On None

Comment Has been changed to Thematic Flagging, Case Marker has been

retained here at the request of PITO.


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3.59 CaseStage Description: Current stage that the case has progressed to. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 5 Maximum 32 Default None Values Referral Order

Pre-Sentence report Post sentence Mid Detention and Training order Review End order Other


Comment None

3.60 CausedActualSeriousHarm Description: Behaviour by the young person which resulted in actual serious harm being caused Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.61 ChargeDate Description: The date the police laid the charges against the defendant. Defaults to Arrest Date. An instance of a Data Element referencing a Generic Data Type. Refer to the appropriate section elsewhere within the DSC for details of length and validation. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default Arrest Date Values None Validation Must be a valid date in the format CCYY-MM-DD. Based On None

Comment None

3.62 ChildProtectionRegister Description: Young Person’s name has been placed on the child protection register Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.63 CircumstancesOfBehaviourDetails Description: The immediate circumstances surrounding a specific behaviour e.g. the role of friends, disinhibitors such as drugs and alcohol, perceived provocation, emotions, feelings at the time.) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.64 CJSOffenceCode Description: A code to represent an offence (where offence is used in the generic sense covering the reasons for bringing a court case against a defendant). Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 7 Maximum 8 Default None Values Must be a valid Offence Code on the PNLD-maintained Offence

Codes Data Standard Database

Validation AAYYNNN or COML NNN or XX00 NNN (all with an optional eighth character (A) to qualify an Offence Code as an offence of either attempting aiding and abetting conspiring or inciting to commit an offence). Note also that the quote marks are not part of the validation but are used here to show literal content (e.g. MD71101 [Misuse of Drugs Act 1971 class B drug (cannabis)]) where: AA is a code identifying an Act or other source (e.g. MD) YY is the year of the Act etc (e.g. 71)


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NNN is a three digit number with leading zeroes as required identifying an Offence Reason within the Act etc. (e.g. 101) not necessarily inferring 101 or more offences within the act in the example given. A if present is either A attempting B aiding and abetting C conspiring I inciting Or where: COML is a literal to denote common laws followed by NNNA as above. Or where: XX00 is a literal to denote an indictment rather than a charge followed by NNNA as above.

Based On Offence Code - maintenance currently sub-contracted by CJIT to

the Police National Legal Database (PNLD)

Comment Includes nationally based local offences (and byelaws). Local offences fit the pattern AAYYNNN (e.g. LO72NNN where LO72 refers to the local government act of 1972). Local variations of wording are not permitted

3.65 CJSResultCode Description: A unique code representing a result Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 4 Maximum 4 Default None Values 1001 - 9999

A current list will be supplied by the Data Standards team upon request- [email protected].

Validation Numeric Based On None

Comment None


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3.66 CJSResultCodeEndDate Description: The date that that is result code ceased to be valid for use. An instance of a Data Element referencing a Generic Data Type. Refer to the appropriate section elsewhere within the DSC for details of length and validation Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values If present must be equal to or greater than CJS Result Code Start

Date (if given). Validation Date Based On None

Comment None

3.67 CJSResultCodeLastAmendedDate Description: The date that this result code was last amended. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values On adoption of this standard all result Codes were set to the date

the standard became effective. Validation Must be a valid date in the format CCYY-MM-DD Based On None

Comment None


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3.68 CJSResultCodeNotes Description: Further description and explanation of the CJS Result Code and related Data Elements. An instance of a Data Element referencing a Generic Data Type. Refer to the appropriate section elsewhere within the DSC. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On None

Comment None

3.69 CJSResultCodeStartDate Description: The date that this result code became valid for use. An instance of a Data Element referencing a Generic Data Type. Refer to the appropriate section elsewhere within the DSC for details of length and validation. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation Must be a valid date in the format CCYY-MM-DD. Based On None

Comment None


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3.70 CommunityActivitiesAvailable Description: Community offers opportunities for young person to get involved in social activities Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes

No Don't Know Not Applicable


Comment None

3.71 CommunityFactorsEvidence Description: Evidence of community factors Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.72 CompaniesHouseReferenceNumber Description: The reference number allocated by Companies House to registered companies e.g. Limited Companies. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 7 Maximum 8 Default None Values None Validation Alphanumeric. The format must be one of the following:formats

Two characters within the set: AC BR FC GE GN GS IC IP LP NA NF NI NL NO NP NR NZ OC OO RC SA SC SF SI SL SO SP SR SZ ZC …..followed by up to 6 numeric characters

Or R followed by 7 numeric characters

Or 7 numeric characters

Or 8 numeric characters Based On e-GIF Standard Comment Only to be used where the role is Defendant/Offender.

3.73 ComplexPenaltyDetails Description: Used for example where legislation dictates that maximum sentences vary according to the age of the defendant. Legislation often specifies that penalties can be an “and/or” mix of custody fine etc. This Data Element is therefore also used where the permutation of custody, fine and points is not “and/or” in the legislation for the offence. Also includes other penalties that can be awarded for this offence e.g. forfeiture, obligatory requirement to pass a test (free text). Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 250 Default None Values The values are maintained within the PNLD Database.

A current list will be supplied by the Data Standards team upon request- [email protected].

Validation Alphanumeric Based On None Comment None


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3.74 CompulsorySchoolAge Description: Is the young person of compulsory school age Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.75 ConcernsAboutBehaviourByOthers Description: Harmful behaviour expressed by young person causes significant concern Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.76 ConcernsAboutFuture Description: Concerns about the future (e.g. feelings of worry/anxiety, fear, uncertainty) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.77 Consent Description: To indicate that consent must be sought to prosecute. Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 1 Default None Values A Attorney General

D Director of Public Prosecutions O Other [i.e. other or multiple consent e.g. where the consent of both A & D is required or where the consent of either A or D is sufficient refer to the specific legislation]

Validation Code is Alphabetic literal is Alphanumeric (to allow for other values in the future). The values shown in square brackets are not part of the literal value.

Based On None

Comment None


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3.78 ContactWithMentalHealthServices Description: Any other contact with, or referrals to, mental health services? Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.79 ConvictedOfScheduleOne Description: Convicted of schedule one offences. Note: A Schedule One Status Offence is a crime committed by one young person (under 18) against another young person (also under 18). Schedule One Offences include sexual assaults on children, rape, various forms of neglect and ill treatment, including murder and manslaughter. It also includes common offences such as common assault and assault causing bodily injury to someone under 18 years. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.80 ConvictedSeriousOffence Description: S/he has been convicted of a serious specified offence Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



3.81 ConvictionDate

Description: The date of conviction, only applies to criminal proceedings. Note also that if, on appeal, a person is found "not guilty" it will be necessary to remove the conviction date. Care should be taken when a conviction date is entered due to a guilty plea. Magistrates can decline to accept the plea and direct a not-guilty plea and a trial to take place. The "conviction" may be recorded on a later occasion when the defendant's legal representative persuades the court to accept his guilty plea, or after hearing the evidence. Owner CJS IT Governance CJSE Programme Board Version 4.0 Previous Version None Status Approved Status Date 26/07/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation Must be a valid date in the format CCYY-MM-DD.

Date must not be in the future. Becomes Mandatory if Verdict (Finding) is ‘guilty’, is Optional if Plea is ‘guilty’, otherwise field must be blank.

Based On YJB internal Data Standards Comment Care should be taken when a conviction date is entered due to a

guilty plea. Magistrates can decline to accept the plea and direct a not-guilty plea and a trial to take place. The "conviction" may be recorded on a later occasion when the defendant's legal representative persuades the court to accept his guilty plea, or after hearing the evidence.


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3.82 CouldReduceVulnerability Description: Protective factors that may reduce individual’s vulnerability Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.83 CouldReduceVulnerabilityEvidence Description: Evidence of protective factors that may reduce individual’s vulnerability Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.84 CountryCode Description: A unique code representing a country Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 3 Maximum 3 Default GBR [Note that GBR is the code for United Kingdom] Values Refer to the ISO BSEN 3166 standard for actual list of alphabetic

codes and countries. The alphabetic code to be used is the 3-char alphabetic code along with the short country name. The country code list will be supplied by the Data Standards team upon request- [email protected].

Validation Alphabetic Based On ISO BSEN 3166 Comment This is the e-GIF Country Code.

3.85 CourtCaseReferenceNumber Description: This is a unique reference number assigned to a new occurrence of a court case created on PNC. The CCRN is held by CJSE but may not be held by court systems relevant to all court types and may be used to identify cases in civil crown magistrates' courts etc. Will be held in CJSE sent from Police Case systems. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 07/06/2006 Optionality Optional and mandatory – see comments Minimum 15 Maximum 15 Default None Values None Validation Alphanumeric.YY/CCCC/NNNNNND

where YY - 2 digit year/CCCC - 4 digit Court Code (OU Third Level Legacy Code)/ NNNNNN - Sequential Number D - Check character Example - 05/9876/123456R Number must be of valid format. The court code must be a valid court code. The check digit will be generated and validated using the standard Modulus 23 algorithm as follows. The year court code and serial part are used to form a single value viz YYCCCCNNNNNN. This value is divided by 23 and the remainder value equated to a check digit ( 1 to A 2 to B etc up to 0 for Z; letters I O and S not used).

Based On None Comment A mandatory data item for every Court Case (pending or

otherwise). An optional data item for a Sentence Custody Record.


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3.86 CourtHearingLocation Description: An instance of OU Code to identify a physical court room within a court house. Owner CJS IT Governance CJSE Programme Board Version 4.0 Previous Version 3.0 Status Approved Status Date 08/05/2006 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On None Comment Refer to OU Code section for details of length, validation and

values

3.87 CourtReference Description: The unique identifier of a case within a court. This is the case number allocated by a Crown Court or a Magistrate Court. Format varies depending on whether it is a Magistrates' Court or a Crown Court see below. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 15/08/2006 Optionality Optional Minimum 1 Maximum 50 Default None Values None Validation Alphanumeric.

If from Crown Court: Min 9 Max 9 Validation: ACCYYNNNN where:T = Trial S = Sentence A = Appeal B = Bail C = Civil Case U = Unrecorded CCYY = the year NNNN = a four digit sequence number with leading zeros If from Magistrates' Court: Min 1 Max 12

Based On None

Comment Can be either a MCcaseNumber or a CCcaseNumber. Not nationally unique.


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3.88 CourtType Description: The type of court that made the adjudication. Owner CJS IT Governance CJSE Programme Board Version 4.0 Previous Version 2.0 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 2 Maximum 15 Default None Values MCY MC youth

MCA MC adult MCE MC enforcement MCF MC family MCL MC licensing CC Crown Court [includes Judge in Chambers] HC High Court [includes administrative court] COA Court of Appeal


Comment None

3.89 CPORole Description: The type of Case Progression Officer (CPO). Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 15/08/2006 Optionality Mandatory Minimum 5 Maximum 11 Default None Values Court

Defence Prosecution CPORole Valdation List Data Value


Comment None


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3.90 CPRDefendantOrOffender Description: The first Data Element within the Criminal Prosecution Reference (CPR) to identify the instance of a person or organisation as a Defendant or Offender in a case. Owner CJS IT Governance CJSE Programme Board Version 2.0 Previous Version 1.0 Status Approved Status Date 12/11/2004 Optionality Mandatory Minimum 20 Maximum 21 Default None Values Only applicable to FFFUUSS (refer to Organisation Unit Identifier

2.1.2 for an explanation of FFUUUSS) YYFFFUUSSN(11)A e.g. 93105CE0101245932H (or optionally for display/printing: 93/105CE01/01245932H) where: YY is a year FFFUUSS are four levels of Organisation Unit Identifier. N(11) is an eleven digit number, with leading zeroes as required, within year/organisation unit (i.e. it starts at 1 each January 1st within each separately identified organisation unit which creates instances of the Data Element.). A is a check character generated using a specified check character algorithm as currently used by Police services for the ASN, this may be subject to change to accommodate the new leading F:To calculate the check character the station code and the oblique are stripped from the reference number (for more details see below); the serial number is expanded to 11 digits with leading zeros as required, and these characters are then arranged to form a number in the following format: FFSSYYnnnnnnnnnnn This number is then divided by 23 which produces a remainder between 0 and 22; the check character is allocated according to the remainder as follows:- 1 A 2 B 3 C 4 D 5 E 6 F 7 G 8 H 9 J 10 K 11 L 12 M 13 N 14 O 15 P 16 Q 17 R


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18 S 19 T 20 U 21 V 22 W 23 X 24 Y 0 Z Example The following Arrest/Summons reference number:- 93/52HQ/01/123456 Once stripped of its oblique and station code, the serial number expanded to 11 digits, and the characters arranged as described above, becomes:- 52019300000123456 This number is then divided by 23 which produces a remainder of 13 and therefore the check character is N. Thus the full Arrest/Summons Reference Number is:- 93/52HQ/01/123456N

Validation None Based On Existing Police Service Arrest/Summons Number (ASN) data

standard Comment This Data Element is based on the format of the existing Police

Service Arrest/Summons Number to identify a person or organisation charged or summonsed. The existing allocation of PNC update values by the police service to the FF organisation unit level identifier (also used for other Police Service referencing) almost exhausts the possible range of these values for this level. Necessary expansion of usage of this level by the Police Service, and the much wider generic usage across the CJOs of this format adopted as part of the CPR, required a review of the format of this level. It was decided to add a third leading F (i.e. to become FFF) to identify a CJO or other organisation as well as providing additional values for Police Service usage (refer to Organisation Unit Identifier 2.1.2 for an explanation of FFUUUSS).


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3.91 CPROffenceReason Description: The second Data Element within the CPR. The Offence Code provides this Data Element.

Owner CJS IT Governance CJSE Programme Board Version 4.0 Previous Version 2.0 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 7 Maximum 8 Default None Values Must be a valid Offence Code on the PNLD-maintained Offence

Codes Data Standard Database A current list will be supplied by the Data Standards team upon request- [email protected].

Validation AAYYNNN or “COML”NNN or “XX00”NNN (all with an optional eighth character (A) to qualify an Offence Code as an offence of either attempting, aiding and abetting, conspiring or inciting to commit an offence). Note also that the quote marks are not part of the validation but are used here to show literal content. (e.g. MD71101 [Misuse of Drugs Act 1971, class B drug (cannabis)]) where: AA is a code identifying an Act or other source (e.g. MD) YY is the year of the Act etc (e.g. 71) NNN is a three digit number, with leading zeroes as required, identifying an Offence Reason within the Act etc. (e.g. 101) not necessarily inferring 101 or more offences within the act in the example given. A, if present, is either: A attempting, B aiding and abetting, C conspiring I inciting Or where: “COML” is a literal to denote common laws, followed by NNNA as above. Or where: “XX00” is a literal to denote an indictment rather than a charge, followed by NNNA as above.

Based On Offence Code (maintenance currently sub-contracted by CJIT to the Police National Legal Database (PNLD)) A current list will be supplied by the Data Standards team upon request- [email protected].

Comment Refer to "Offence Code" for details of length, validation and values.


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3.92 CPROffenceReasonSequence

Description: The third Data Element within the CPR, the sequence of an Offence Reason within a Defendant or Offender. This is used to ensure the uniqueness of a CPR since more than one identical CPR Offence Reason can be linked to a CPR Defendant or Offender.

Owner CJS IT Governance CJSE Programme Board Version 2.0 Previous Version 1.0 Status Approved Status Date 12/11/2004 Optionality Mandatory Minimum 3 Maximum 3 Default None Values None Validation Numeric e.g. 001 This Data Element must be a three digit number,

with leading zeroes. On allocation must be the next unused number in sequence for the CPR. Range is 001 to 999

Based On Existing Police Service data standard ASN/Offence Code

concatenation sequence. Comment None

3.93 CPSOrganisation

Description: An instance of an OU Code to identify the Criminal Prosecution Service (CPS) Office responsible for prosecuting the case.

Owner CJS IT Governance CJSE Programme Board Version 4.0 Previous Version 3.0 Status Approved Status Date 08/05/2006 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On None Comment Refer to OU Code section for details of length, validation and

values.


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3.94 CriminalProsecutionReference (CPR) Description: A nationally unique and non-reused reference for the actual person or organisation linked to an actual offence or other reason for the purposes of the preparation and prosecution of the criminal case or for offender management. Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version None Status Approved Status Date 12/11/2004 Optionality Mandatory Minimum 30 Maximum 32 Default None Values None Validation Refer to the CPR data structure section for details Based On Existing Police Service data standard concatenating an

Arrest/Summons Number (ASN) with an Offence Code sequenced within ASN to ensure uniqueness.

Comment None

3.95 CriminalRecordsOfficeNumber (CRO) Description: To identify a particular person by their Criminal Records Office Number. The unique number assigned by the National Identification Service(NIS) or from late 1998 by National NSPIS AutomatedFingerprint Identification System (NAFIS) to identify the subject. Owner Criminal Records Office Version 4 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum 1 Maximum 12 Default None Values None Validation Up to 12 characters

Either: NNNNNN/YYD i.e. a 1 to 6 digit serial number (leading zero suppressed) followed by an oblique, a two digit year part and a check character OR SF YY/NNNNNND i.e. the characters SF (no fingerprints held) followed by a 2 digit year part (39 - 95 inclusive) an oblique a 1 to digit (leading zero suppressed) serial number and a check character. The numeric part of the CRO/SF number having been converted to a single numeric value (YYNNNNNN for a full CRO Number YYNNNNN for a post-64 SF Number and NNNNNN for a pre-65 SF Number (using leading zeroes for serial part) and passed through the standard Modulus 23 algorithm must generate a


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remainder value that matches the given check character. Check characters are A - Z excluding I O and S.

Based On None Comment Only relevant when Role = Defendant/Offender

3.96 CurrentAttitudesToPreviousBehaviour Description: Denial of any previous harm-related behaviour or behaviour. Attitudes that enable him/her to justify causing harm Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



3.97 CurrentBehaviour Description: Events or circumstances likely to precipitate harmful behaviour Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know




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3.98 CurrentCircumstances Description: Current circumstances (e.g. feelings of frustration, stress, sadness, worry, anxiety) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



3.99 CurrentETESituation Description: Describes his/her current ETE situation Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 5 Maximum 40 Default None Values Mainstream school

Work experience College/further education Special school Full time work Other training course Pupil referral unit Part time work Unable to work (e.g. incapacity) Other specialist unit Casual/temporary work Looking after family Community home with education Unemployed Nothing currently arranged New Deal Home tuition Pre-employment/life skills training Other


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3.100 CurrentRiskClassificationAssessment Description: Current classification for risk of serious harm to others Owner CJIT Information Management Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 10 Maximum 10 Default None Values Low Risk

Medium Risk High Risk Very High Risk


3.101 CurrentRiskIndicatorEvidence Description: a description of the evidence giving rise to the current risk factor Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.102 CustodialIndicator

Description: To indicate that the offence carries a custodial sentence i.e. that the Offender may be imprisoned for this offence. For “either way” offences different values may be set depending on whether it is tried as a summary offence or an indictment. Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 1 Default N No Values Y Yes the offence carries a custodial sentence;

N No the offence does not carry a custodial sentence; E The offence is an either-way offence and carries a custodial sentence if tried as an indictment but not if tried as a summary offence.

Validation None Based On None Comment This is not mutually exclusive with the Fine Indicator i.e. any

permutation can be set for an offence code.

3.103 CustodyConcerns Description: Are there any current concerns about vulnerability if s/he were to go to custody? Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.104 CustodyConcernsEvidence Description: specifies the nature of the problems, and circumstances in which they are likely to occur Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.105 DailyFunctioningAffectedEvidence Description: Evidence of daily functioning affecting emotions Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.106 DataControllerIndicator Description: To indicate that the Organisation Unit is deemed to be a Data Controller as defined by the Data Protection Act (1998). Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Mandatory Minimum 1 Maximum 1 Default N Values ValidationAnswerBoolean – Y or N Validation Alphabetic Based On None

Comment None

3.107 DateAssessmentCompleted Description: Date the assessment was completed Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 10 Maximum 10 Default None Values None Validation dd/mm/ccyy Based On YJB internal Data Standards

Comment None


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3.108 DateCreated Description: The date the offence code was created on PNLD. An instance of a Data Element referencing a Generic Data Type. Refer to the appropriate section elsewhere within the DSC for details of length and validation Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation If present, must be a valid date in the format CCYY-MM-DD.

Based On None

Comment Date of creation for offence codes was not held prior to the

migration to this standard.therefore the date is only recorded for offences created after the migration.

3.109 DateLastUpdated Description: The date the offence was last updated on PNLD. An instance of a Data Element referencing a Generic Data Type. Refer to the appropriate section elsewhere within the DSC for details of length and validation Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation Must be a valid date in the format CCYY-MM-DD.

If present must be equal to or later than Date Created Based On None

Comment At the time of migration to this standard for offence codes all

records were set to the date of migration.


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3.110 DateOfBirth Description: The date the person was born or is officially deemed to have been born (if known). Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation Must be in the format CCYY-MM-DD.

Date must not be in the future. Date must not be later than person’s Death Date where held. Date must be stored within the standard date format as defined within the Generic Date element (CCYY-MM-DD)

Based On None

Comment An instance of a Data Element referencing a Generic Date Type.

3.111 DateOfHearing Description: The date of the actual court hearing. See also “Next Hearing Date” in the Results Variable section. Owner CJS IT Governance CJSE Programme Board Version 4.0 Previous Version 3.0 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 10 Maximum 10 Default None Values None Validation Must be in the format CCYY-MM-DD. Based On None

Comment None


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3.112 DateOfNextReview Description: Date of next review e.g. Risk Of Self Harm (ROSH) assessment. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 10 Maximum 10 Default None Values None Validation dd/mm/ccyy Based On YJB internal Data Standards

Comment None

3.113 DateQuantity Description: The quantity of dates that must be input with the result code (not including hearing dates) e.g. an order to produce a driving licence by a particular date would have a Date Quantity of one Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 1 Maximum 1 Default 0 Values 0 to9 Validation Numeric. If greater than zero one or more dates need to be added

to Date Specified In Result. Based On None

Comment None


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3.114 DateSpecifiedInResult Description: This is a date specified in a result e.g. to undertake a training course on a specific date or by a specific date. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation Must be a valid date in the format CCYY-MM-DD.

Only used if Date Quantity > 0 Based On None

Comment This field repeats depending on the value of Date Quantity

3.115 DateSpecifiedInResultQualifier Description: This is a date specified in a Result Qualifier. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation Must be a valid date in the format CCYY-MM-DD. Based On None

Comment This field repeats depending on the value of Result Qualifier Date

Quantity


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3.116 DcaMisOffenceClassification Description: A category of offences as used in DCA MIS applications particularly Libra at first but may also be used by other DCA applications Owner DCA Version 4 Previous Version None Status Approved Status Date 07/06/2006 Optionality Optional Minimum 1 Maximum 3 Default None Values BUR - Burglary

DAM - Damage DDR - Dangerous driving DRU - Drugs DWC - Driving without due care FRF - Fraud and Forgery FTS - Fail to stop IMO - Indictable motoring offence NA - Not applicable OSM - Other summary motoring ROB - Robbery SEX - Sexual offence SNM - Summary Non-Motoring THG - Theft and Handling VAP - Violence against the Person XXX - Other indictable offence DCAMisClassification Validation list Data Value

Validation Code is alphanumeric literal is alphanumeric. Based On DCA MIS Comment None


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3.117 DefendantPresentAtHearing Description: To show whether the defendant was present at the hearing not present at the hearing or appeared by the presence of his/her barrister or solicitor. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 1 Maximum 1 Default None Values Y = Yes defendant was present

N = No defendant was not present A = Defendant was not present but appeared by the presence of his/her barrister or solicitor

Validation Alphabetic Based On None Comment None

3.118 DeliberatelySelfHarmed Description: S/he has deliberately harmed her/himself. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.119 DenialOfBehaviourSeriousness Description: Denial of the seriousness of his/her behaviour Owner CJIT Information Management Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum None Maximum None Default None Values ValidationAnswerBoolean Validation None Based On YJB internal Data Standards

Comment None

3.120 Deprivedhousehold Description: Deprived household (e.g. dependent on benefits, entitlement to free school meals) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.121 DescriptionOfOffences Description: Description and analysis of the young person’s offending behaviour regarding current offences. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.122 DestructionOfProperty Description: Destruction of property Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.123 DifficultiesWithEnglish Description: Does s/he have difficulties caused by a severe lack of English (or Welsh, if applicable) language skills Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.124 DifficultiesWithLiteracy Description: Does s/he have difficulties with literacy Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.125 DifficultiesWithNumeracy Description: Does s/he have difficulties with numeracy? Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.126 DifficultiesWithSelfIdentity Description: S/he has difficulties with self-identity. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.127 DirectionCategory Description: A categorisation of a direction Owner HMCS (CJDU) Version 4 Previous Version None Status Approved Status Date 19/09/2006 Optionality Mandatory Minimum 1 Maximum 50 Default None Values See the Directions Fixed DS content for values Validation Alphanumeric Based On None

Comment None

3.128 DirectionCode Description: The code representing a standard direction. It must reference a code from the list of standard directions Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 15/08/2006 Optionality Mandatory Minimum 4 Maximum 4 Default None Values 0001 - 9999 Validation Numeric Based On None

Comment None


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3.129 DirectionDueDate Description: The last date for a party to comply with the terms of a direction. It must be on or after the date that the court issued the direction. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 15/08/2006 Optionality Mandatory Minimum 10 Maximum 10 Default None Values None Validation Must be a valid date in the format CCYY-MM-DD Based On None

Comment None

3.130 DirectionFullDescriptionText Description: The details of the direction. The text is taken from the Progress Direction Fixed Data Standard as a template and edited by users according to the requirements of the case. Owner CJS IT Governance CJSE Programme Board Version 4.0 Previous Version None Status Approved Status Date 15th August 2006 Optionality Mandatory Minimum 1 Maximum 4000 Default None Values Refer to Progress Direction Fixed Data Standard Validation Alphanumeric Based On None Comment None


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3.131 DirectionID Description: A system generated unique id for a direction. This unique id can only be generated by the PROGRESS system. It must be globally unique. Owner CJS IT Governance CJSE Programme Board Version 4.0 Previous Version None Status Approved Status Date 15th August 2006 Optionality Mandatory Minimum 1 Maximum 40 Default None Values None Validation Alphanumeric Based On None Comment An instance of a unique id.

3.132 DirectionOptional Description: An indicator to show whether the Direction type can be marked as Not Applicable. Owner HMCS (CJDU) Version 4.0 Previous Version None Status Approved Status Date 19th September 2006 Optionality Mandatory Minimum 1 Maximum 1 Default None Values Y = Yes (applicable)

N = Not applicable

Validation Alphabetic Based On None Comment For the “non-standard direction” entry this will have a value of

“non-standard direction”, an actual instance of a non-standard direction would have that text replaced by the actual wording of the direction made.


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3.133 DirectionParty Description: The party upon whom there is an obligation to comply with a direction of the court. Owner CJS IT Governance CJSE Programme Board Version 4.0 Previous Version None Status Approved Status Date 15th August 2006 Optionality Mandatory Minimum 1 Maximum 11 Default None Values D = Defence

P = Prosecution L = Local Authority

Validation Alphabetic Based On None Comment Local Authority is not currently within the scope of the PROGRESS

system

3.134 DirectionShortDescription Description: A short description of the direction. It must match the short description associated with the Direction Code. Standard text drawn from the list of standard directions. Owner CJS IT Governance CJSE Programme Board Version 4.0 Previous Version None Status Approved Status Date 15th August 2006 Optionality Mandatory Minimum 1 Maximum 50 Default None Values Refer to the Progress Direction Fixed DS content Validation Alphanumeric Based On None Comment Only relevant when Role = Defendant/Offender


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3.135 DirectionStatus Description: The status of a direction. Owner IT Governance CJSE Programme Board Version 4.3 Previous Version 4.0 Status Approved Status Date 6th September 2007 Optionality Mandatory Minimum 6 Maximum 14 Default None Values Active

Complied With Not Applicable Rescinded Closed

Validation Alphabetic Not Applicable” can only be used where the “Optional (N/A)” is marked as such in the Progress Direction Fixed Data Standard

Based On None Comment None

3.136 DisabilitySelfDefinedCode Description: A code for the self definition of disabilities Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 4 Status Approved Status Date 25/08/2006 Optionality Optional Minimum 1 Maximum 2 Default None Values D Dyslexia

HD Hearing Difficulties LD Learning Difficulties MI Mental Illness ND No Disability OD Other Disability PC Progressive Condition RC Reduced Physical Capacity RD Refusal to Disclose RM Reduced Mobility SD Severe Disfigurement SI Speech Impediment VI Visual Impairment DisabilityType Validation List Data Value

Validation None Based On None Comment None


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3.137 DisabilitySelfDefinedDescription Description: A descripive narrative for the self definition of disabilities Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 4 Status Approved Status Date 25/08/2006 Optionality Optional Minimum 1 Maximum 150 Default None Values D Dyslexia

HD Hearing Difficulties LD Learning Difficulties MI Mental Illness ND No Disability OD Other Disability PC Progressive Condition RC Reduced Physical Capacity RD Refusal to Disclose RM Reduced Mobility SD Severe Disfigurement SI Speech Impediment VI Visual Impairment DisabilityType Validation List Display Value

Validation None Based On None Comment None

3.138 DiscriminatesAgainstOthers Description: S/he displays discriminatory attitudes towards others (e.g. race, ethnicity, religion, gender, age, class, disability, sexuality). Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes




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3.139 DisorganisedHousehold Description: Disorganised/chaotic (e.g. different people coming and going) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



3.140 DisqualificationTypeCode Description: To indicate the type (code) of driving disqualification that can be awarded for the offence. Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 1 Default None Values D = discretionary disqualification endorsable

N = discretionary disqualification not endorsable O = obligatory disqualification DisqualificationType Validation List Data Value

Validation Alphabetic. Must be populated if Standard Offence Wording or Standard Statement of Facts or Standard indictment Wording is populated

Based On None Comment Any offence can attract disqualification where the court decides to

disqualify rather than impose a fine; Obligatory requirements to pass a test will be noted in “Complex Penalty Details”.


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3.141 DisqualificationTypeDescription Description: To indicate the type of driving disqualification as a narrative that can be awarded for the offence. Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 27 Maximum 45 Default None Values D = discretionary disqualification endorsable

N = discretionary disqualification not endorsable O = obligatory disqualification DisqualificationType Validation List Data Value

Validation Alphabetic. Must be populated if Standard Offence Wording or Standard Statement of Facts or Standard indictment Wording is populated

Based On None Comment Any offence can attract disqualification where the court decides to

disqualify rather than impose a fine; Obligatory requirements to pass a test will be noted in “Complex Penalty Details”.

3.142 DrivingLicenceNumber Description: To identify a particular person by their driver number. Owner CJS IT Governance CJSE Programme Board Version 4.0 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum 16 Maximum 16 Default None Values None Validation Must be 16 characters

First 5 characters are alphanumeric. Next 6 characters must be numeric Next 3 characters are alphanumeric Last 2 characters are alpha Second character of numeric section can only be 0, 1, 5 or 6. Fourth and fifth characters of numeric section must be in the range 01 to 31.



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3.143 DrivingLicenceCPartIssueNumber Description: The issue number of the driving licence counterpart as allocated by DVLA Owner CJS IT Governance CJSE Programme Board Version 4.0 Previous Version 2.0 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 1 Maximum 1 Default None Values None Validation Alphanumeric. Only to be used where Role = Defendant/Offender Based On None


3.144 DrivingLicenceIssueNumber Description: The issue number of the driving licence as allocated by DVLA Owner CJS IT Governance CJSE Programme Board Version 4.0 Previous Version 2.0 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 1 Maximum 2 Default None Values None Validation Alphanumeric. Only to be used where Role = Defendant/Offender Based On None



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3.145 DrivingLicenceTypeCode Description: To denote the code for the type of driving licence held Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status None Status Date None Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On None

Comment

3.146 DurationLength Description: The quantity of [Duration Unit] awarded e.g. for two years imprisonment Duration Length = 2 and Duration Unit = Y (years). Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 3 Default None Values 1 - 999 Validation Numeric.

Only used if Duration Quantity > 0 and is used in conjunction with Duration Unit.

Based On None

Comment This field repeats depending on the value of Duration Quantity If

Duration Unit = “Life”, this field is set to “1”.


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3.147 DurationQuantity Description: The quantity of durations that must be input with the result code e.g. a suspended sentence would have three durations one for the length of sentence one for the supervision period and one for the operational period Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 1 Maximum 1 Default 0 Values 0 to 9 Validation Numeric Based On None

Comment None

3.148 DurationType Description: For Results with one or more durations this shows the actual Duration Type Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/06/2006 Optionality Optional Minimum 1 Maximum 35 Default None Values Community Punishment

Custodial Licence Operational Period Rehabilitation Supervision Suspended Duration


Comment This field repeats depending on the value of Duration Quantity.

The "Duration" value above is to cover all those results with a single duration where the Duration Type is self explanatory e.g. 1004 Restriction Order, the duration is the length of the Restriction Order.


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3.149 DurationUnit Description: The unit of Duration Length Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 1 Default None Values H Hours

D Days W Weeks M Months Y Years L Life

Validation Alphabetic. Only used if Duration Quantity > 0 and is used in conjunction with Duration Length

Based On None Comment This field repeats depending on the value of Duration Quantity

3.150 DVLACode Description: UK Driving licence offence code e.g. SP30 Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 4 Maximum 4 Default None Values Refer to CV static tables.

Note also: Aiding Abetting Counselling or Procuring Offences as coded but with the 4th Character 0 changed to 2; Causing or permitting Offences as coded but with the 4th Character 0 changed to 4; Inciting Offences as coded but with the 4th Character 0 changed to 6. (DVLA quote).

Validation Code is AANN literal is Alphanumeric Based On DVLA

Comment The originator of this Data Element lies outside the CJS – the

Department for Transport, of which the DVLA is an executive agency.


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3.151 DVLACodeDescription Description: UK Driving licence offence narrative e.g. ‘Exceeding Statutory Speed Limit on a public road’ Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 256 Default None Values Refer to CV static tables. Validation Alphanumeric Text Based On DVLA

Comment The maximum size of the description is shown as 256 characters.

This exceeds the largest current value but this allows for future expansion. The originator of this Data Element lies outside the CJS – the Department for Transport, of which the DVLA is an executive agency.

3.152 DXExchange Description: The geographical area of an organisation's address. A DX Number completes a DX Address. Only relevant to organisations registered with the Document Exchange company. Owner The Document Exchange Company Version 4 Previous Version None Status None Status Date 06/12/2006 Optionality Optional Minimum 20 Maximum 20 Default None Values None Validation Alpha-Numeric Based On None

Comment See also DX Number.


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3.153 DXNumber Description: The number allocated to identify an organisation's address within a geographical area (known as DX Exchange . A DX Exchange completes a DX Address. Only relevant to organisations registered with the Document Exchange company. Owner the Document Exchange company Version 4 Previous Version None Status None Status Date 06/12/2006 Optionality Optional Minimum 13 Maximum 13 Default None Values None Validation DX constant, space character, N(10)

or NI constant, space character, X(10).

Based On None

Comment See also DX Exchange

3.154 EducationalAttainmentEvidence Description: Evidence of educational attainment Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.155 EligibleChild Description: *Is s/he an ‘eligible child’ (still in care for at least 13 weeks since the age of 14)? Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.156 EMailAddress Description: The string of characters that are needed in order to get an item of e-mail delivered to the correct post-box on the World Wide Web for the intended person role or office Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 6 Maximum 255 Default None Values None Validation Alphanumeric

An email address is a specific Internet identifier that contains a locally interpreted string followed by the at-sign character ( @ ASCII value 64) followed by an Internet domain. The locally interpreted string is either a quoted-string or a dot-atom. Comments and enfolding white space SHOULD NOT be used around the @ in the email address. (i.e. no space characters either side of the @ character)The domain portion identifies the point to which the mail is delivered. The local-part portion is a domain dependent string. In addresses it is simply interpreted on the particular host as a name of a particular mailbox.

Based On IETF RFC2822

Comment None


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3.157 EMailAddressType Description: Code to denote the type of email address e.g. Home Work Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 1 Maximum 8 Default None Values None Validation None Based On None

Comment None

3.158 EngagedWellWithPreviousInteractions Description: Has engaged well with previous interventions (e.g. from Youth Inclusion and Support Panel (YISP), Youth Inclusion Programme (YIP), Positive Activities or other initiatives, interventions by other agencies) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.159 EnglandWalesIndicator Description: To show whether the CJS Result Code is outside the jurisdiction of the CJS. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 1 Maximum 1 Default None Values Y Yes (the Result only applies to England and Wales)

N No Validation Code is Alphabetic Literal is Alphabetic Based On None

Comment None

3.160 ETERiskIndex Description: Extent of Education, Training and Employment (ETE) and likely effect of further. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 1 Maximum 1 Default None Values None Validation 0 1 2 3 4

(0 = not associated, 4 = very strongly associated)

Based On YJB internal Data Standards

Comment None


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3.161 EthnicCommunitySupportAvailable Description: Young person receives strong support from cultural and ethnic communities Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None

3.162 EthnicityObserved4Plus1Code Description: The Police 4+1 ETHNICITY code as used in the police identification. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 1 Maximum 1 Default None Values Ethnicity41 Validation List Validation Code is numeric, Values 0 thru 4. Based On None



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3.163 EthnicityObserved4Plus1Description Description: The Police 4+1 ETHNICITY description as referenced in the police identification code. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 5 Maximum 22 Default None Values Ethnicity41 Validation List

0 not recorded/not known 1 White 2 Black 3 Asian 4 Other



3.164 EthnicityObserved6Plus1Code Description: The seven values (6+1) used in various Police applications to described a person’s ethnic appearance to a third party. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 1 Maximum 1 Default None Values Ethnicity61 Validation List Validation Code is numeric, Values 0 thru 6. Based On None



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3.165 EthnicityObserved6Plus1Description Description: The description related to the seven values (6+1) code used in various Police applications to described a person’s ethnic appearance to a third party. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 5 Maximum 47 Default None Values Ethnicity61 Validation List

0 not recorded/not known 1 White - North European 2 White - South European 3 Black 4 Asian 5 Chinese, Japanese or any other South East Asian 6 Arabic or North African

Validation Alphabetic Based On None Comment Only relevant when Role = Defendant/Offender

3.166 EthnicitySelfDefinedCode Description: The code used to indicate the source of the definition. Self defined or observed. The ONS 16+1 ETHNICITY code as used in the census Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 2 Maximum 2 Default None Values W1 British

W2 Irish W9 Any other white background M1 White and Black Caribbean M2 White and Black African M3 White and Asian M9 Any other mixed A1 Indian A2 Pakistani A3 Bangladeshi A9 Any other Asian background B1 Caribbean B2 African


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B9 Any other Black background O1 Chinese O9 Any other NS Not stated

Validation Code is Alphanumeric Literal is Alphabetic. Mandatory if the person's role is Defendant/Offender


3.167 EthnicitySelfDefinedDescription Description: The textual explanation of the ethnicity definition source. The ONS 16+1 ETHNICITY code as used in the census Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 5 Maximum 26 Default None Values Literal value corresponding to code

W1 British W2 Irish W9 Any other white background M1 White and Black Caribbean M2 White and Black African M3 White and Asian M9 Any other mixed A1 Indian A2 Pakistani A3 Bangladeshi A9 Any other Asian background B1 Caribbean B2 African B9 Any other Black background O1 Chinese O9 Any other NS Not stated

Validation Literal is Alphabetic. Mandatory if the person's role is Defendant/Offender

Based On None



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3.168 EthnicitySelfDefinedExtraDefintion Description: Free text to further define the Ethnicity Self Defined value e.g. Kosovan Roma Scottish. Only to be used where a Ethnicity Self Defined value is present. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 1 Maximum 32 Default None Values None Validation Alphanumeric. Based On None


3.169 EvidenceOfNonAttendance Description: Evidence of non attendance Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.170 ExperienceOfAbuse Description: Experience of abuse (i.e. physical, sexual, emotional, neglect) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.171 FailureToComplyReason Description: Details for failure to comply with disposal (court result/direction) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.172 FailureToComplyWithDisposals Description: Have there been any instances of failing to complete or comply with previous disposals? Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/207 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.173 FamilyAndRelationshipEvidence Description: Free text to explain the family and personal relationships evidence (explains the reasons for any ‘Don’t know’ responses.) - CORE Asset form YJB Website 24/07/07 Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.174 FamilyAndRelationshipRiskIndex Description: The extent to which the young person’s family and personal relationships are associated with the likelihood of further offending (0 = not associated, 4 = very strongly associated) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 1 Maximum 1 Default None Values 0 - Not associated at all

1 - Slight, occasional or only a limited indirect association 2 - Moderate but definite association - could be a direct or indirect link. May be related to some offending, but not all. Tends to become offending related when combined with other factors. 3 - Quite strongly associated - normally a direct link, relevant to most types/occasions of his/her offending 4 - Very strongly associated - will be clearly and directly related to any offending by the young person. Will be a dominant factor in any cluster of offending-related problems.


3.175 FamilyFactorsEvidence Description: Evidence of family factors Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mqandatory Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards Comment None


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3.176 FamilyInAlcoholMisuse Description: Evidence of family members or carers with whom the young person has been in contact over the last six months being involved in heavy alcohol misuse Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.177 FamilyInContact Description: Which family members or carers has the young person been in contact with over the last six months? Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.178 FamilyInCriminalActivity Description: Evidence of family members or carers with whom the young person has been in contact over the last six months being involved in criminal activity Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approve Status Date 06/09/2006 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.179 FamilyInDrugMisuse Description: Evidence of family members or carers with whom the young person has been in contact over the last six months being involved in drug or solvent misuse Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.180 FamilyName Description: The part of a person’s name used to describe family clan tribal group or marital association (e.g. a surname). Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 1 Maximum 35 Default None Values None Validation Alphanumeric no consecutive spaces (i.e. a space can not appear

adjacent to another space). Must always be present (i.e. mandatory) unless Organisation Name is present. Mutually exclusive with Organisation Name

Based On e-GIF and BSEN 7372: 1993

Comment None.

3.181 FeaturesOfHarmBehaviour Description: Nature of harmful behaviour Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 12 Maximum 30 Default None Values Elaborate preparation/planning

Loss of self-control Unduly Sophisticated methods Recklessness Use of acquisition Ritual or Bizarre elements


Comment None


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3.182 FeaturesOfHarmBehaviourDetails Description: Features of harmful behaviour in detail. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 200 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.183 FeaturesOfOffending Description: Other features of his/her offending indicates risk of serious harm Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.184 FeelsDiscriminatedAgainst Description: Sees him/herself as a victim of discrimination or unfair treatment (e.g. in the home, school, community, prison). Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None

3.185 FineIndicator Description: To indicate that the offence type carries a fine Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 1 Default N No Values ValidationAnswerBoolean Validation List Validation Must be Yes or No if Standard Offence Wording or Standard

Statement of Facts or Standard indictment Wording is populated. Based On None

Comment None


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3.186 FixedPenaltyIssuedByLAIndicator Description: Indicates that the offence may be dealt with by way of a Fixed Penalty Notice issued by a Local Authority. Owner CJS IT Governance CJSE Programme Board Version 3.0 Previous Version None Status Approved Status Date 07/09/2005 Optionality Mandatory Minimum 1 Maximum 1 Default N (No) Values Y Yes

N No Validation Alphabetic Based On None

Comment The value of this data item is independent of the values in FP

Issued By Police Indicator and FP Issued By Others Indicator for the same offence

3.187 FixedPenaltyIssuedByOthersIndicator Description: Indicates that the offence may be dealt with by way of a Fixed Penalty Notice issued by an agency other than the Police or a Local Authority. Owner CJS IT Governance CJSE Programme Board Version 3.0 Previous Version None Status Approved Status Date 07/09/2005 Optionality Mandatory Minimum 1 Maximum 1 Default N (No) Values Y Yes



Issued By Police Indicator and FP Issued By LA Indicator for the same offence


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3.188 FixedPenaltyIssuedByPoliceIndicator Description: Indicates that the offence may be dealt with by way of a Fixed Penalty Notice issued by the Police. Owner CJS IT Governance CJSE Programme Board Version 3.0 Previous Version None Status Approved Status Date 07/09/2005 Optionality Mandatory Minimum 1 Maximum 1 Default N (No) Values Y Yes



Issued By Others Indicator and FP Issued By LA Indicator for the same offence

3.189 FormalDiagnosisOfMentalIllness Description: Has there been any formal diagnosis of mental illness? Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.190 GenderDescription Description: The textual description that represents a GENDER. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Mandatory Minimum 4 Maximum 13 Default None Values GenderType Validation List Display Value

The text shown in square brackets below is not part of the literal value 0 not known [not recorded i.e. enquiry as to gender may not have been made] 1 male 2 female 9 not specified [indeterminate i.e. enquiry may have been made but gender was not determined]

Validation Literal is alphabetic. Mutually exclusive with Organisation Name. Based On e-GIF and ISO 5218 1977 (E)

Comment Further values including pre and post operative transsexual and

transvestite may be added at a later date.

3.191 GenderTypeCode Description: The code that represents a GENDER. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Mandatory Minimum 1 Maximum 1 Default None Values GenderType Validation List Display Value

The text shown in square brackets below is not part of the literal value 0 not known [not recorded i.e. enquiry as to gender may not have been made] 1 male 2 female


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9 not specified [indeterminate i.e. enquiry may have been made but gender was not determined]

Validation Code is numeric Mutually exclusive with Organisation Name. Based On e-GIF and ISO 5218 1977 (E)

Comment Further values including pre and post operative transsexual and

transvestite may be added at a later date.

3.192 GenericDate Description: A generic data type for "Date" Data Elements. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation Must be a valid date in the format CCYY-MM-DD. Based On None Comment None

3.193 GenericLongNote Description: A Generic Data Type for "Note" Data Elements. Data Elements elsewhere within the DSC will refer to this entry for details of length and validation.. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 4000 Default None Values None Validation Alphanumeric Based On None Comment None


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3.194 GenericShortNote Description: A Generic Data Type for "Note" Data Elements. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 500 Default None Values None Validation Alphanumeric Based On None Comment None

3.195 GenericTime Description: Generic Data Type for elements where time is required. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 08/05/2006 Optionality Optional Minimum 6 Maximum 6 Default None Values None Validation Numeric. Must be in the format hhmmss. The 24 hour clock format

must be used. Based On None Comment None


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3.196 GivenName Description: The forename or given name of a person Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 1 Maximum 35 Default None Values None Validation Alphanumeric no consecutive spaces (i.e. a space can not appear

adjacent to another space). Must always be present (i.e. mandatory) unless Organisation Name is present. Mutually exclusive with Organisation Name


Comment This Data Element repeats as a person can have multiple occurrences of a given name, hence usage of Person Name Sequence

3.197 HarmRelatedBehaviourEvidence Description: Evidence of harm-related behaviour Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.198 HasCriminalIdentity Description: S/he perceives him/herself as having a criminal identity. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None

3.199 HasGoalsAndAmbitions Description: Goal / ambition / sense of direction in life Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.200 HasNonOffendingFriends Description: Friends who are not involved in offending Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None

3.201 HasQualificationsForEmployment Description: Obtained qualifications to assist in obtaining employment Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.202 HearingDocumentationLanguage Description: An indicator to show whether the documentation for/from a court hearing is to be provided in both Welsh and English languages. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 1 Default N Values Y - Yes (documentation in both Welsh and English)

N - No (documentation in English) ValidationAnswerBoolean data value


Comment None

3.203 HearingLangaugeIndicator Description: An indicator to show whether the court hearing is to be held in the Welsh language. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 1 Maximum 1 Default N Values ValidationAnswerBoolean

Y - Yes (hearing in Welsh) N - No (hearing in English)



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3.204 HomeOfficeClassification Description: The Home Office Stats Code to which the offence belongs. This consists of two elements separated by a ‘/’. This is required for HO Management Information reporting Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 07/06/2006 Optionality Mandatory Minimum 6 Maximum 6 Default None Values None Validation Alphanumeric. Three numeric's followed by / followed by two

numeric's i.e. NNN/NN

Based On None

Comment None

3.205 HoursOfETEArrangedPerWeek Description: How many hours of Education, Training and Employment (ETE) are arranged each week Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 2 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.206 HoursOfETEEngagedPerWeek Description: How many hours of Education, Training and Employment (ETE) is the individual currently engaged in/receiving per week Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 2 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.207 IdentifiedReasonsToStopOffending Description: Identified clear reasons to avoid further offending Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.208 ImpactOnKnownVictims Description: Impact and effect on victim Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.209 Impulsiveness Description: Lack of self control. Some examples of impulsiveness include: - Speaking out of turn or interrupting during conversations - Blurting out answers or opinions, even when inappropriate - Overextending themselves by impulsively offering help or assistance In young children impulsiveness can show up in aggressiveness. But impulsiveness can also be a positive trait. It is a balance of impulsiveness that most people desire. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.210 InadequatePersonalIncome Description: This will depend on the age of the young person and the context in which they are living. For a young person in a family setting, consider issues around pocket money/allowance (e.g. are adults in the family able and/or willing to provide some allowance? Is this appropriate for his/her age? Is s/he treated the same as siblings?). If the young person is accommodated by the local authority, what provision is made for him/her in this regard? For an older young person living independently, the issues will be more about employment or access to benefits. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



3.211 InappropriateSelfEsteem Description: Individual has inappropriate self-esteem (e.g. too high or too low). Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.212 InconsistentSupervision Description: Inconsistent supervision and boundary setting Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approve Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.213 IndicatorsOfSeriousHarmToOthersDetails Description: Other features of his/her offending indicates risk of serious harm Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.214 IndictmentCrossReference Description: Used with some “charge” offence codes to cross refer to an indictment offence code. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 7 Maximum 8 Default None (majority will not have a cross reference) Values Must be a valid Standard Offence Code on the PNLD-maintained

Offence Codes Data Standard Database that has Indictment Indicator set to Y (i.e. this charge offence code cross-refers to an indictment offence code).

Validation “XX00”NNNA or “XX00”NNN. Must not be present if Indictment Indicator = Y If present must be a valid offence code that has Indictment Indicator = Y. (For charge offences only, to cross refer to an indictment). May not be present if a charge offence code has no cross-reference.


3.215 IndictmentIndicator Description: To show that the offence code is only used against an indictment Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 1 Default N No Values ValidationAnswerBoolean Validation List

Y Yes N No

Validation Must be 'yes' if Standard indictment Wording is populated must be 'no' if Standard Offence Wording is populated must be No if both those fields are populated

Based On None Comment This Data Element may be deleted if charges and indictments have

the same Offence Code in the future, any indictment code entries will also be deleted at that time.


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3.216 IndividualFactorsEvidence Description: Evidence of individual positive factors Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.217 IndividualFactorsFurtherEvidence Description: Evidence Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.218 Informant Description: Free text – the name of the person to be named as the informant of the offence. This is not necessarily a person in the context of Role. Some forces use Chief Constable others name the Chief Constable and others name an officer in the case. Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version None Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 92 Default None Values None Validation Alphanumeric Based On None

Comment None

3.219 IntentionalHarmRelatedBehaviourDetails Description: Evidence of behaviour that the young person was intending and/or preparing to cause serious harm Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.220 IntentToCauseSeriousHarm Description: Evidence of behaviour which indicates that he/she was intending or preparing to cause serious harm Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.221 IntuitiveConcernsAboutBehaviour Description: Intuitive or gut feelings about harmful behaviours causes significant concern Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.222 IsImmediateActionRequired Description: Is immediate action required to reduce the risk of this behaviour occurring Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.223 IsImmediateActionRequiredDetails Description: Evidence for required action Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 200 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.224 IsolatedLocation Description: Isolated location/lack of accessible transport Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.225 IssuesContributingToBehaviourDetails Description: Longer term issues contributing to the behaviour Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.226 IsWillingToCooperate Description: Is willing to cooperate with others to achieve positive change Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.227 KnownProblemsCustodial Description: Are there any known problems during previous custodial sentences? Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.228 KnownProblemsCustodialEvidence Description: Details of any known problems during previous custodial sentences i.e. self-harm, attempted suicide, or victim of bullying and details Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.229 LackOfAttatchmentTowardsETE Description: Lack of attachment to current ETE provision (e.g. wants to leave, cannot see benefits of learning) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.230 LackOfFacilties Description: Lack of age-appropriate facilities Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.231 LackOfHealthCare Description: Lack of access to appropriate health services Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.232 LackOfRemorse Description: Individual shows lack of remorse Owner CJIT Information Management Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum None Maximum None Default None Values ValidationAnswerBoolean Validation None Based On YJB internal Data Standards

Comment None

3.233 LackOfUnderstandingForFamily Description: *Lack of understanding about the effects of his/her behaviour on family/carers Owner CJIT Information Management Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum None Maximum None Default None Values ValidationAnswerBoolean Validation None Based On YJB internal Data Standards

Comment None


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3.234 LackOfUnderstandingForVictims Description: Lack of understanding of the effect of his/her behaviour on victims (if victimless crime on society) Owner CJIT Information Management Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum None Maximum None Default None Values ValidationAnswerBoolean Validation None Based On YJB internal Data Standards

Comment None

3.235 LackOfUnderstandingOfConsequences Description: *Lack of understanding of consequences (e.g. immediate and longer term outcomes, direct and indirect consequences, proximal and distal consequences) - CORE Asset Form 24/07/07 Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.236 LacksNonCriminalFriends Description: Does the individual have any friends who are not, or have not ever been, involved in crime? Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.237 LanguageCode Description: The coded type to denote LANGUAGE. Uses the ISO-639-2 standard to code various languages Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 3 Maximum 3 Default None Values Refer to static CV tables. A current list will be supplied by the Data

Standards team upon request- [email protected]. Validation Alphabetic Based On None

Comment Implementation of this standard should allow for one code having

two values e.g. Punjabi and Panjabi as well as having two codes for the same language e.g. wel and cym for Welsh.


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3.238 LanguageDescription Description: The textual title for type of LANGUAGE. Uses the ISO-639-2 standard English description for various languages Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 1 Maximum 150 Default None Values Refer to static CV tables. A current list will be supplied by the Data

Standards team upon request- [email protected]. Validation Alphanumeric Based On None

Comment None

3.239 LegislationID Description: Act and section in full (not coded) e.g. for the offence “No speedometer fitted” the contents of this Data Element will be “Contrary to regulation 35(1) of the Road Vehicles Construction and Use) Regulations 1986 Section 42 of the Road Traffic Act 1988 and Schedule 2 to the Road Traffic Offenders Act 1988.” Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 350 Default None Values A current list of the PNLD-maintained legislation wordings will be


Validation Alphanumeric Based On PNLD

Comment None


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3.240 LifestyleEvidence Description: Free text to explain lifestyle evidence (explains the reasons for any ‘Don’t know’ responses.) - CORE Asset form YJB Website 24/07/07 Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09.2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards Comment None

3.241 LifestyleRiskIndex Description: The extent to which the young person’s lifestyle is associated with the likelihood of further offending. Examples of ratings of 1 or 2 • The young person is sometimes involved in reckless activity, but this does not usually involve offending. • The young person has pro-criminal friends, but tends to offend alone rather than with the group. Examples of ratings of 3 or 4 • The entire young person’s offending occurs with a particular group of friends. • The young person is offending to obtain money for a gambling habit. • The young person is bored, has little to do and sees offending as a necessary way of getting some excitement in life. • The young person is involving younger friends in offending. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 1 Maximum 1 Default None Values 0

1 2 3 4



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3.242 LikelyToCauseSeriousHarm Description: Evidence of other behaviour that was very likely to have caused serious harm Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.243 LikelyVictims Description: Identification of likely victim categories that the individual might offend against. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 5 Maximum 35 Default None Values Siblings

Younger Children Peers Vulnerable adult/s Parents/carers Staff/people in authority Public


Comment None


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3.244 LikelyVictimsDetails Description: Specific Names of the likely victims if known and relationship to individual Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 200 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.245 LivingArrangementsEvidence Description: Evidence of a living arrangement assessment. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.246 LivingArrangementsRiskIndex Description: The extent to which the young person’s living arrangements are associated with the likelihood of further offending.(0 = not associated, 4 = very strongly associated) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 1 Maximum 1 Default None Values 0

1 2 3 4


Comment None

3.247 LivingWith Description: Identificaation of the individuals that the Young person has mostly living with over past six months Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 6 Maximum 35 Default None Values Mother

Grandparent/s Friend/s Father Other Family Residents of home or institution Step-parent


Comment None


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3.248 LivingWithOffenders Description: Living with known offender/s Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.249 Locality Description: The locality name refers to a neighbourhood suburb district village estate settlement or parish that may form part of a town or stand in its own right within the context of an administrative area. Where an industrial estate contains streets it is defined as a locality in its own right. Owner CJS IT Governance CJSE Programme Board Version 4.2 Previous Version None Status None Status Date 06/12/2006 Optionality Optional (where a Street Descriptor Identifier Structure is used at

least one of Administrative Area Locality or Town should be used).

Minimum 1 Maximum 35 Default None Values None Validation None Based On e-GIF Data Standards (e-GIF recommend the BS7666 address

standard)

Comment None


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3.250 LookedAfterByLocalAuthority Description: Young person ceased to be looked after in last 12 months Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On YJB internal Data Standards Comment None

3.251 MAPPALevel Description: Current most appropriate MAPPA level. Note: Multi-Agency Public Protection Arrangements (MAPPA) support the assessment and management of the most serious sexual and violent offenders. The aim of MAPPA is to ensure that a risk management plan drawn up for the most serious offenders benefits from the information, skills and resources provided by the individual agencies being co-ordinated through MAPPA. MAPPA were introduced in 2001 and bring together the Police, Probation and Prison Services into what is known as the MAPPA Responsible Authority. Other agencies are under a duty to co-operate with the Responsible Authority, including social care, health, housing and education services Owner CJIT Information Management Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 7 Maximum 7 Default None Values Level 1

Level 2 Level 3 Level 4


Comment None


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3.252 MAPPALevelReasons Description: Summary of reason for MAPP level decision. Note: Multi-Agency Public Protection Arrangements (MAPPA) support the assessment and management of the most serious sexual and violent offenders. The aim of MAPPA is to ensure that a risk management plan drawn up for the most serious offenders benefits from the information, skills and resources provided by the individual agencies being co-ordinated through MAPPA. MAPPA were introduced in 2001 and bring together the Police, Probation and Prison Services into what is known as the MAPPA Responsible Authority. Other agencies are under a duty to co-operate with the Responsible Authority, including social care, health, housing and education services Owner CJIT Information Management Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 200 Default None Values None Validation None Based On YJB internal Data Standards Comment None

3.253 MaxCustodialSentenceLengthCrownCourt Description: The maximum custodial sentence in ‘units’ that can be awarded for this offence in a Crown Court Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 3 Default None Values 1 to 999 Validation Numeric

Custodial Indicator not = Y or EW the Data Element must not be present.

Based On None

Comment Where Max Custodial Sentence Unit Crown Ct = “Life” the value of

this item must = “1”.


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3.254 MaxCustodialSentenceLengthMagCourt Description: The maximum custodial sentence in ‘units’ that can be awarded for this offence in a Magistrates Court Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 3 Default None Values 1 to 999 Validation Numeric

Custodial Indicator not = Y or EW the Data Element must not be present.

Based On None

Comment Refer also to “Max Custodial Sentence Unit Mag Ct”

3.255 MaxCustodialSentenceUnitCrownCourt Description: The unit of custodial sentence paired with Max Custodial Sentence Length Crown Court which determines actual length Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 4 Maximum 6 Default None Values Days

Weeks Months Years Life

Validation Alphabetic If Custodial Indicator not = Y or EW the Data Element must not be present

Based On None

Comment Refer also to “Max Custodial Sentence Length Crown Ct”


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3.256 MaxCustodialSentenceUnitMagCourt Description: The unit of custodial sentence paired with Max Custodial Sentence Length Mag Court which determines actual length Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 4 Maximum 6 Default None Values Days

Weeks Months Years Life

Validation Alphabetic If Custodial Indicator not = Y or EW the Data Element must not be present

Based On None Comment Refer also to “Max Custodial Sentence Length Mag Ct”

3.257 MaxFineCrownCourt Description: The amount (of a sum of money expressed in sterling) of the maximum fine that can be awarded for this offence in a Crown Court (to two decimal places). Always in GBP but a currency symbol is not included. Maximum value is 999,999,999,999.99 (commas are not included) Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 5 Maximum 16 Default None Values None Validation A sign ( + ) followed by a maximum of 14 numeric characters

representing the amount expressed in pounds and pence to two decimal places

Based On e-GIF Amount Sterling Comment This allows for a minimum amount of +0.01 and a maximum

amount of +999,999,999,999.99 Complies with e-GIF “Amount Sterling” hence inclusion of the + or - sign although fines are never “negative”. Refer to "Max Fine Mag Ct" for details of length, validation and values.


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3.258 MaxFineMagCourt Description: The amount (of a sum of money expressed in sterling) of the maximum fine that can be awarded for this offence in a Magistrates’ Crown Court (to two decimal places). Always in GBP but a currency symbol is not included. Maximum value is 999,999,999,999.99 (commas are not included) Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 5 Maximum 16 Default None Values None Validation A sign ( + ) followed by a maximum of 14 numeric characters

representing the amount expressed in pounds and pence to two decimal places

Based On e-GIF Amount Sterling Comment This allows for a minimum amount of +0.01 and a maximum

amount of +999,999,999,999.99 Complies with e-GIF “Amount Sterling” hence inclusion of the + or - sign although fines are never “negative”.

3.259 MaxFineTypeCrownCourt Description: To indicate the maximum fine level for the offence when heard in the Crown Court. Owner CJS IT Governance CJSE Programme Board Version 3 Previous Version 2 Status Approved Status Date 07/05/2005 Optionality Optional Minimum 1 Maximum 1 Default None Values MaxFineLevel Validation List for Crown Court

F = Fixed amount U = Unlimited

Validation Alphabetic If Fine Indicator not = Y the Data Element must not be present

Based On None

Comment None


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3.260 MaxFineTypeMagCourt Description: To indicate the maximum fine level code for the offence when heard in the Magistrates’ Court. Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 1 Default None Values MaxFineLevel Validation List for Magistrates Court

S Statutory maximum O Other maximum U Unlimited 1 fine not exceeding level one on the legislative standard scale 2 fine not exceeding level two on the legislative standard scale 3 fine not exceeding level three on the legislative standard scale 4 fine not exceeding level four on the legislative standard scale 5 fine not exceeding level five on the legislative standard scale

Validation Alphanumeric. If Fine Indicator not = Y the Data Element must not be present

Based On None Comment Numeric values e.g. “1” to “5” = fine not exceeding level [one to

five] on the legislative standard scale (the scale is from 1 to 5 where each level is a different fine amount of which a fine for this offence must not exceed). Where different levels are expressed in the legislation for different situations e.g. vehicle classes, the highest value should be recorded. The legislative standard scale is the scale of fine maxima, set by legislation and published by the Home Office.

3.261 MaxFineTypeMagCourtDescription Description: To indicate the maximum fine level code for the offence when heard in the Magistrates’ Court. Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 9 Maximum 64 Default None Values MaxFineLevel Validation List for Magistrates Court

S Statutory maximum O Other maximum U Unlimited


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1 fine not exceeding level one on the legislative standard scale 2 fine not exceeding level two on the legislative standard scale 3 fine not exceeding level three on the legislative standard scale 4 fine not exceeding level four on the legislative standard scale 5 fine not exceeding level five on the legislative standard scale

Validation Alphabetic. If Fine Indicator not = Y the Data Element must not be present

Based On None

Comment Numeric values e.g. “1” to “5” = fine not exceeding level [one to five] on the legislative standard scale (the scale is from 1 to 5 where each level is a different fine amount of which a fine for this offence must not exceed). Where different levels are expressed in the legislation for different situations e.g. vehicle classes, the highest value should be recorded. The legislative standard scale is the scale of fine maxima, set by legislation and published by the Home Office.

3.262 MaxPenaltyPoints Description: The maximum penalty points that can be awarded for this offence. Current range 2 to 12 Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 2 Default 0 Values 0 plus 2 to 12 Validation Numeric Must be equal to or greater than Min Penalty Points Based On None

Comment None


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3.263 MentalHealthDetails Description: Evidence of daily malfunctioning emotional activity Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.264 MentalHealthRiskIndex Description: Extent of mental health likely effect of further offending Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 1 Maximum 1 Default None Values 0 - Not associated at all

1 - Slight, occasional or only a limited indirect association 2 - Moderate but definite association - could be a direct or indirect link. May be related to some offending, but not all. Tends to become offending related when combined with other factors. 3 - Quite strongly associated - normally a direct link, relevant to most types/occasions of his/her offending 4 - Very strongly associated - will be clearly and directly related to any offending by the young person. Will be a dominant factor in any cluster of offending-related problems.


Comment None


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3.265 MentalHealthServicesEvidence Description: Evidence of mental illness or mental health service contact Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.266 MinPenaltyPoints Description: The minimum penalty points that can be awarded for this offence. Current range 2 to 12 and must be equal to or less than Max Penalty Points. (offences can attract less than the minimum specified where a Fixed Penalty Offence has been linked to it). Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 2 Default 0 Values 0 plus 2 to 12 Validation Numeric Must be equal to or less than the maximum Based On None

Comment None


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3.267 MistrustOfOthers Description: Individual has a general mistrust of others. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None

3.268 ModeOfTrialReason Description: The type /reason code for the trial Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 5 Default None Values CDTJ Court Directs Trial by Jury

EST Defendant Elects Summary Trial ETJ Defendant Elects Trial by Jury I Indictable only IPR Indictable only because of previous record NOMOT No Mode of Trial PROS Prosecutor asks for Trial by Jury SUM Summary only U Under appropriate value (therefore Summary only)



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3.269 ModeOfTrialReasonDescription Description: The type /reason description for the trial Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 12 Maximum 48 Default None Values CDTJ Court Directs Trial by Jury

EST Defendant Elects Summary Trial ETJ Defendant Elects Trial by Jury I Indictable only IPR Indictable only because of previous record NOMOT No Mode of Trial PROS Prosecutor asks for Trial by Jury SUM Summary only U Under appropriate value (therefore Summary only)


Comment None

3.270 MotivationToChangeEvidence Description: Evidence of motivation to change Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.271 MotivationToChangeRiskIndex Description: Extent of motivation to change likely effect of further offending Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 1 Maximum 1 Default None Values 0

1 2 3 4


Comment None

3.272 MotivesForOffending Description: His/her attitudes or motives indicate risk of serious harm Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.273 MutualExclusivity Description: A repeating field to list the Result Qualifier codes that are mutually exclusive with the subject Result Qualifier Code Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 2 Default None Values None Validation Alphabetic. Each entry must be a valid Result Qualifier Code Based On None

Comment None

3.274 NameChangeSequenceNumber Description: A sequence number coupled with an instance of Person Given Name and/or Person Family Name to provide the correct sequence of individual names within the person’s “full” name. As a person may order their given name with their family name in various ways (depending on culture etc) the Person Name Sequence repeats with each Person Given Name and each Person Family Name Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Mandatory Minimum 1 Maximum 2 Default None Values 1 to 99 Validation Numeric, must always be present (i.e. mandatory) unless

Organisation Name is present. Mutually exclusive with Organisation Name.

Based On None

Comment None


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3.275 NationalIdentificationRegisterNumber (NIR) Description: To identify a particular person by their National Identification Register Number Owner Identity and Passport Service (IPS), Home Office Agency. Version 4 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum 23 Maximum 23 Default None Values None Validation Alphanumeric Based On None Comment Only relevant when Role = Defendant/Offender

3.276 NationalInsuranceNumber (NINO) Description: To identify a particular person by their National Insurance Number (NINO) Owner Department of Work and Pensions (DWP) Version 4 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum 9 Maximum 9 Default None Values None Validation Must be 9 characters.

First 2 characters must be alpha. Next 6 characters must be numeric. Final character can be A, B, C, D or space. First character must not be D,F,I,Q,U or V Second character must not be D, F, I, O, Q, U or V. First 2 characters must not be combinations of GB, NK, TN or ZZ (the term combinations covers both GB and BG etc.) (Note: there may be a need to seek permission from the Department for Work and Pensions before using the National Insurance Number as an identifier in an application.)

Based On None



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3.277 NatureOfHarmfulBehaviourDetails Description: Nature of the possible future harmful behaviour. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 200 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.278 NeedForExcitement Description: Young persons Need for excitement. Do they have a low boredom threshold? Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.279 NegativeAttitudesTowardsETE Description: Negative attitudes towards ETE Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.280 NegativeCarerAttitudeToEducation Description: Negative parental/carer attitudes to ETE Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.281 NeighbourhoodDescription Description: Description of the neighbourhood in which the young person spends most time Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.282 NeighbourhoodEvidence Description: Free text detailing evidence of problems in neighbourhood Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.283 NeighbourhoodRiskIndex Description: the extent to which the young person’s neighbourhood is associated with the likelihood of further offending. (0 = not associated, 4 = very strongly associated) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 1 Maximum 1 Default None Values 0

1 2 3 4


Comment None

3.284 NextCourtType Description: The code of the next court scheduled to hear the offence Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 2 Maximum 3 Default None Values MCY MC youth


Validation Code is Alphabetic Literal is Alphabetic Based On None

Comment None


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3.285 NextCourtTypeDescription Description: The full description of next court scheduled to hear the offence Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 8 Maximum 15 Default None Values MCY MC youth


Validation Code is Alphabetic Literal is Alphabetic Based On None

Comment None

3.286 NextHearingDate Description: The date of the next hearing. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation If present must be equal to or later than Hearing Date.

Must be a valid date in the format CCYY-MM-DD Based On None

Comment Must not be present if Result Type = F (Final).


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3.287 NextHearingTime Description: The time of the next hearing. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On None

Comment Must not be present if Result Type = F (Final).

3.288 NextHearingType Description: The type of hearing next scheduled to hear the case. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On None

Comment Refer to "Result Hearing Type" for details of length, validation and

values.


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3.289 NextResultSourceOrganisation Description: To identify the expected source of the result of the next hearing e.g. the court next scheduled to hear the offence Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 0 Maximum 7 Default None Values FFFUUSS Validation None Based On None

Comment Refer to "OU Code" section for details of length, validation and

values.

3.290 NoFixedAbode Description: Indicator identifying if a person has no fixed permanent place of residence or abode. Owner CJS IT Governance CJSE Programme Board Version 4.2 Previous Version None Status Approved Status Date 06/06/2007 Optionality Optional Minimum 1 Maximum 1 Default None Values Y = Yes

N =No I = Don't Know (Indeterminate). ValidationAnswerBoolean Validation List


Comment None


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3.291 NoGPProblems Description: Problems caused by not registering with medical GP Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None

3.292 NonAttendanceIndicator Description: Non attendance indicator Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.293 NOMSNumber Description: To identify a particular person by their prisoner (or N ational Ofender Management System) number. Note that prisoner number is not necessarily unique and permanent. Owner NOMIS (The Prison Service) Version 4 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum 6 Maximum 6 Default None Values None Validation The current prisoner number is 6 characters, of three possible

formats: NNNNNN OR ANNNNN where A can be A to H, J to N, P, R, T, V, W OR AANNNN where AA can be a combination of A to H, J to N, P, R, T, V, W, X The new NOMIS prisoner number (c.2007) will be 6 characters in the format ANNNNAA where A can be A, C to H, J to N, P to R, T, V to Z and where AA can be a combination of A, C to H, J to N, P to R, T, V to Z


3.294 Notes Description: Miscellaneous notes that are not catered for in unstructured fields. Owner CJS IT Governance CJSE Programme Board Version 3 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 2500 Default None Values None Validation None Based On None

Comment None


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3.295 NothingToDoInSpareTime Description: This refers to a broad range of negative activities, not just offending. It includes activities which are often done to get a ‘buzz’ or to impress friends, and are likely to place the young person and/or others at risk of physical injury (e.g. playing on railway lines, building sites or major roads, and racing cars around residential areas). Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.296 NoticeableDetrimentalEffects Description: Noticeably detrimental effect on education, relationships, daily functioning Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.297 NotifiableToHomeOfficeIndicator Description: To indicate that an Offence is required to be notified to the Home Office Government Department (as crimes) Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 1 Default N No Values ValidationAnswerBoolean Validation List Data Value

Y Yes N No

Validation Must be Yes or No if Standard Offence Wording or Standard Statement of Facts or Standard indictment Wording is populated


3.298 NumberOfPreviousConvictions Description: Number of previous convictions Owner CJIT Information Management Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 1 Maximum 14 Default None Values Don't Know

Not Applicable 1 2 3 4 5 6 to 7 7 to 8 10+



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3.299 NumberQuantity Description: The quantity of number quantities that must be input with the result code e.g. a driving licence to be endorsed with a number of points would have a Number Quantity of one Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 1 Maximum 1 Default 0 Values 0 to 9 Validation Numeric. If greater than zero number/s need to be added to

Number Specified In Result Based On None

Comment None

3.300 NumberSpecifiedInResult Description: This is the quantity of [Number Type] specified in the result e.g. “3 penalty points” would have Number Specified In Result = 3 and Number Type = P (penalty points). Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 4 Default None Values 1 - 9999 Validation Numeric. Only used if Number Quantity > 0 Based On None

Comment This field repeats depending on the value of Number Quantity


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3.301 NumberType Description: This is the unit of quantity (Number Specified In Result) specified in the result. (Not to be confused with amount or duration). Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 1 Default None Values The text shown in square brackets below are not part of the literal

value C [curfew hours per week - for statistical purposes] P [penalty points]

Validation Alphabetic. Only used if Number Quantity > 0 Based On None

Comment This field repeats depending on the value of Number Quantity

3.302 OccupationCode Description: Identifies the code number relevant to the named occupation. Previously known as Occupation Type Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum 5 Maximum 5 Default None Values Refer to the DS content tables.

OccupationType Validation List Data Value

Validation Numeric Based On None

Comment None


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3.303 OccupationDescription Description: The description of an occupation as obtained from the code description of Occupation Code. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum 1 Maximum 54 Default None Values Refer to the DS content tables. A current list will be supplied by the

Data Standards team upon request- [email protected]. OccupationType Validation List Display Value


Comment None

3.304 OffenceAnalysis Description: Analysis and evidence of the young persons offending behaviour regarding current offences. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.305 OffenceCategoryCode Description: The categories of offences. This covers criminal and non criminal court case/proceedings types i.e. enforcement family licensing and civil complaints and applications Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 2 Maximum 2 Default None Values In the list of values below the code is shown as two alphabetic

characters. The text in square brackets is an explanatory note and NOT part of the literal. Criminal CB Non-Offence Breach [i.e. not either way summary or indictable] CE Either Way CI Indictable CM Summary Motoring [Note - CM is separate to CS for Magistrates' Courts and Home Office statistics purposes ] CR Civil - Related to Criminal [not officially classed as criminal but impact on a criminal case they need to be recorded on the criminal case rather than treated as a new case (e.g. application to vary bail conditions application for directions application for an order).] CS Summary Non-motoring [Note - CM is separate to CS for Magistrates' Courts and Home Office statistics purposes. Note also that traffic and motoring have different definitions e.g. pedal cycle and horse drawn offences are traffic in the Police service but are non motoring in Magistrates' courts no vehicle excise licence is non motoring for statistical purposes. Categories CM and CS may or may not be imprisonable see Custodial Indicator ] Enforcement EF Fines EM Maintenance Enforcement of Home Account EX Maintenance Enforcement of Foreign Account Family FC Family Children Act (Private Law) FP Family Children Act (Public Law) FH Family Financial Variation of Home Account FL Family Law Act FO Family Other FV Family Variation FX Family Variation of Foreign Account Licensing LB Betting


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LC Club Licensing LG Gaming LL Liquor LM Magistrates' Licensing Civil (complaints) VA Miscellaneous Applications (Civil) e.g. Application to remit forfeiture of a security (Bail Act 1976 section 5(8B)) VP Civil Proceedings e.g. Complaint for Attachment of Earnings Order (Attachment of Earnings Act 1971 section 3) OffenceCatagory Validation List DataType value. List incomplete

Validation Code is Alphabetic Must be populated if Standard Offence Wording or Standard Statement of Facts or Standard indictment Wording is populated

Based On Libra case types (as amended by CJSE Data Standards Forum)

Comment It is possible that the category of offence may change during

proceedings. Examples: The offence category changes from Either Way to Indictable: If the defendant has been convicted of two class A drug trafficking offences, then the third such offence becomes indictable only. Similar if an alleged offender has been convicted of two domestic burglary offences then the third such offence become indictable only. The previous convictions may not be known at the time the defendant was charged. Offences of this type remain categorised as Either Way The offence category is reduced from Either Way to Summary only: Where the defendant is charged with a criminal damage offence and the value of the damage is under £5000 then the offence become punishable on summary conviction only. Similarly where a person is convicted of aggravated vehicle taking and the only aggravating circumstance is damage, then if the value is under £5000 the offence becomes summary only. Offences of this type have two Offence Codes depending on the value (of the damage caused) e.g. CD71038 and CD71039. If the Offence Category changes for this reason the following action should take place: • Result the original offence with Result Code 2060 (withdrawn

in favour of another offence) • Create new offence • Result the new offence with the appropriate Result Code


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3.306 OffenceCategoryDescription Description: The categories of offences fully described. This covers criminal and non criminal court case/proceedings types i.e. enforcement family licensing and civil complaints and applications Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 5 Maximum 42 Default None Values The description literal is the text following the two character code.

The text in square brackets is an explanatory note and NOT part of the literal. Criminal CB Non-Offence Breach [i.e. not either way summary or indictable] CE Either Way CI Indictable CM Summary Motoring [Note - CM is separate to CS for Magistrates' Courts and Home Office statistics purposes ] CR Civil - Related to Criminal [not officially classed as criminal but impact on a criminal case they need to be recorded on the criminal case rather than treated as a new case (e.g. application to vary bail conditions application for directions application for an order).] CS Summary Non-motoring [Note - CM is separate to CS for Magistrates' Courts and Home Office statistics purposes. Note also that traffic and motoring have different definitions e.g. pedal cycle and horse drawn offences are traffic in the Police service but are non motoring in Magistrates' courts no vehicle excise licence is non motoring for statistical purposes. Categories CM and CS may or may not be imprisonable see Custodial Indicator ] Enforcement EF Fines EM Maintenance Enforcement of Home Account EX Maintenance Enforcement of Foreign Account Family FC Family Children Act (Private Law) FP Family Children Act (Public Law) FH Family Financial Variation of Home Account FL Family Law Act FO Family Other FV Family Variation


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FX Family Variation of Foreign Account Licensing LB Betting LC Club Licensing LG Gaming LL Liquor LM Magistrates' Licensing Civil (complaints) VA Miscellaneous Applications (Civil) e.g. Application to remit forfeiture of a security (Bail Act 1976 section 5(8B)) VP Civil Proceedings e.g. Complaint for Attachment of Earnings Order (Attachment of Earnings Act 1971 section 3) OffenceCatagory Validation List DataType value. List incomplete

Validation Literal is Alphanumeric. Must be populated if Standard Offence Wording or Standard Statement of Facts or Standard indictment Wording is populated

Based On Libra case types (as amended by CJSE Data Standards Forum)

Comment It is possible that the category of offence may change during

proceedings. Examples: The offence category changes from Either Way to Indictable: If the defendant has been convicted of two class A drug trafficking offences, then the third such offence becomes indictable only. Similar if an alleged offender has been convicted of two domestic burglary offences then the third such offence become indictable only. The previous convictions may not be known at the time the defendant was charged. Offences of this type remain categorised as Either Way The offence category is reduced from Either Way to Summary only: Where the defendant is charged with a criminal damage offence and the value of the damage is under £5000 then the offence become punishable on summary conviction only. Similarly where a person is convicted of aggravated vehicle taking and the only aggravating circumstance is damage, then if the value is under £5000 the offence becomes summary only. Offences of this type have two Offence Codes depending on the value (of the damage caused) e.g. CD71038 and CD71039. If the Offence Category changes for this reason the following action should take place: • Result the original offence with Result Code 2060 (withdrawn

in favour of another offence) • Create new offence • Result the new offence with the appropriate Result Code


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3.307 OffenceCodeKeyWords Description: Used to assign one or more keywords against an Offence Code. The purpose of an keyword is to provide a list of words which can be searched against. Owner CJS IT Governance CJSE Programme Board Version 4.2 Previous Version None Status Approved Status Date 06/05/2007 Optionality Optional Minimum 1 Maximum 1000 Default None Values None Validation Alphanumeric

Each individual keyword should be comma separated where more than one is populated within one field and overall, neesd to adhere to the Minimum and Maximum lengths

Based On PNLD

Comment None.

3.308 OffenceCodeNotes Description: Miscellaneous notes that are not catered for in structured fields e.g. “see also AB99123”. (Free text). Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 4000 Default None Values None Validation Alphanumeric Based On PNLD

Comment This field also caters for the previously entitled National Actions

field. Note this is an instance of a ‘Generic Note’ element.


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3.309 OffenceDetails Description: Details of offence/s carried out Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.310 OffenceEndDate Description: The date that the parent data structure ceases to be effective (i.e. the date that an offence code ceased to be legal). Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation If present must be greater than its partner start date. Must be a

valid date in the format CCYY-MM-DD Based On PNLD

Comment An instance of a data element referencing a the ‘Generic Date’

element.


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3.311 OffenceEndTime Description: The End time for period in which offence committed. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 07/06/2006 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On None Comment An instance of a data element referencing a the ‘Generic Date’

element. Refer to the appropriate section elsewhere within the DSC for details of length and validation.

3.312 OffenceInitiationCode Description: Identifies the type of initiation by code. Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version None Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 1 Default None Values C Charge

R Requisition S Summons

Validation Code is Alphabetic Based On None

Comment None


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3.313 OffenceInitiationDescription Description: Identifies the type of initiation by full description i.e. Charge or Summons. Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version None Status Approved Status Date 12/11/2004 Optionality Optional Minimum 6 Maximum 11 Default None Values C Charge

R Requisition S Summons

Validation Literal is Alphabetic Based On None

Comment None

3.314 OffenceLocation Description: A text description of the offence location. The locality in which offence committed. Free Text e.g. at Wetherby in the county of West Yorkshire. Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version None Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 80 Default None Values None Validation Alphanumeric Based On None

Comment None


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3.315 OffenceNationalRegionCode Description: Code for a region to which the offence applies. Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 4 Default None Values PNLD NationalRegion Validation List

E England; W Wales; EW England and Wales EWNI England, Wales and Northern Ireland GB Great Britain UK United Kingdom EC European Community

Validation Alphabetic Based On Refer to the PNLD-maintained Offence Codes Data Standard

Database Comment The literals for each code are self explanatory and are not

expected to be stored in CJS systems. This is different to the official regions as referred to by the Office of the Deputy Prime Minister, the values shown above are inherited from the Offence Codes Standard as maintained by PNLD

3.316 OffenceNationalRegionDescription Description: Description for a region to which the offence applies. Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 5 Maximum 35 Default None Values PNLD NationalRegion Validation List

E England; W Wales; EW England and Wales EWNI England, Wales and Northern Ireland GB Great Britain UK United Kingdom EC European Community


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Validation Alphanumeric Based On Refer to the PNLD-maintained Offence Codes Data Standard

Database Comment The descriptions are self explanatory and are not expected to be

stored in CJS systems. This is different to the official regions as referred to by the Office of the Deputy Prime Minister, the values shown above are inherited from the Offence Codes Standard as maintained by PNLD

3.317 OffenceRemandStatusCode Description: This specifies the remand/bail code status that accompanies the CJS Result Code. This is for a specific offence. See also Person Remand Status Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 2 Maximum 2 Default NA - Not Applicable Values CB Conditional Bail

HO Custody (hospital) [where a remand to a mental hospital is made] LA Care [ordinary Local Authority accommodation] NA Not Applicable [for simple adjournments etc where bail has not been considered] SA Secure Care [where the court makes an order that the defendant be kept in secure accommodation] PC Police and/or HM Customs Detention PR Custody [prison or remand centre] UB Unconditional Bail

Validation Code is Alphabetic Based On None

Comment None


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3.318 OffenceRemandStatusDescription Description: This specifies the remand/bail status description that accompanies the CJS Result Code. This is for a specific offence. See also Person Remand Status Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 4 Maximum 34 Default NA - Not Applicable Values Text shown in square brackets below is not part of the literal value:

CB Conditional Bail HO Custody (hospital) [where a remand to a mental hospital is made] LA Care [ordinary Local Authority accommodation] NA Not Applicable [for simple adjournments etc where bail has not been considered] SA Secure Care [where the court makes an order that the defendant be kept in secure accommodation] PC Police and/or HM Customs Detention PR Custody [prison or remand centre] UB Unconditional Bail

Validation Literal is Alphanumeric Based On None Comment None

3.319 OffenceStartDate Description: The effective date of the parent data structure (i.e. the effective date of an offence code). An instance of a Data Element referencing a Generic Data Type. Refer to the appropriate section elsewhere within the DSC for Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation Must be in the format CCYY-MM-DD. Based On PNLD Comment An instance of a Data Element referencing the ‘Generic Date’ Data

Type.


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3.320 OffenceStartTime Description: The Time offences committed, or start time for period in which offence committed.

Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 07/06/2006 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On None Comment An instance of a data element referencing a the ‘Generic Date’

element. Refer to the appropriate section elsewhere within the DSC for details of length and validation.

3.321 OffenceTitle Description: The unique offence title i.e. a shortened version of the offence wording Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 120 Default None Values PNLD-maintained. A current list can be provided by the data

standards team. Validation Alphanumeric. Must be populated if Standard Offence Wording or

Standard Statement of Facts or Standard indictment Wording is populated.

Based On The truncated offence description in PNLD

Comment None


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3.322 OffenceWelshTitle Description: The unique offence title in Welsh i.e. a shortened version of the Welsh offence wording Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 07/06/2006 Optionality Optional Minimum 1 Maximum 120 Default None Values None Validation Alphanumeric. Must be populated if Standard Offence Wording or

Standard Statement of Facts or Standard indictment Wording is populated.

Based On The truncated offence description in PNLD

Comment Welsh Language versions of offence wordings etc are produced on

an “as required” basis.

3.323 OffenderCode Description: Identifies Persistent Offenders. Previously known as Offender Type. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum 3 Maximum 3 Default None Values PPO Persistent and Prolific Offender

PYO Persistent Young Offender OfenderType validation list




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3.324 OffenderCodeDescription Description: Provides a full description for Persistent Offenders. Previously known as Offender Type. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum 25 Maximum 35 Default None Values PPO Persistent and Prolific Offender

PYO Persistent Young Offender OfenderType validation list


Comment

3.325 OffendingDueToCurrentInterests Description: Current interests or activities indicate risk of serious harm Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.326 OffendingToFundHabit Description: Offending to obtain money for substances such as alcohol, drugs, cigarettes, etc. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None

3.327 OldCJSOffenceCode Description: To identify a previous CJS Offence Code where a newer Offence replaces an old one Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 7 Maximum 8 Default None Values Must be a valid Offence Code on the PNLD-maintained Offence

Codes A current list of the PNLD-maintained legislation wordings will be supplied by the Data Standards team upon request- [email protected].


Comment Must be a valid Offence Code on the PNLD-maintained Offence

Codes


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3.328 OpportunitiesForTurningPoints Description: Opportunities for ‘turning points’ (e.g. change of school, moving to a new area, new social opportunities) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Aproved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None

3.329 OrganisationName Description: The name by which an organisation wishes to be known or the official name given to an organisation Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Mandatory Minimum 1 Maximum 255 Default None Values None Validation Alphanumeric, no consecutive spaces. Only to be used where the

role is Defendant/Offender. Any allowable character from UNICODE set of characters.Each element of the name must be separated by a space.

Based On None

Comment None


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3.330 OtherDisturbingBehaviour Description: Disconcerting or disturbing behaviour causes significant concern Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.331 OtherEngagementInETEEvidence Description: Evidence of other factors relating to engagement with ETE Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.332 OtherETEEngagementProblems Description: Other problems (e.g. frequent changes of school/educational placement, school is unchallenging/boring, disability, lack of stable address meaning difficulties securing work, no money to buy books/tools/equipment). Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.333 OtherEvents Description: Other events or circumstances (e.g. separation, anniversary of loss, change of care arrangements) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.334 OtherHealthProblems Description: Other health related problems (prescribed medication, binge drinking, obesity, poor diet, smoking, hyperactivity, early or late physical maturation) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None

3.335 OtherLifestyleProblems Description: Other problems (e.g. gambling, staying out late at night, loneliness) that effect a young person's lifestyle - CORE Asset form, YJB Website 24/07/07 Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.336 OtherLinksToOffending Description: Other links to offending (e.g. offending while under influence, possessing/supplying illegal drugs, obtaining substances by deception) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatroy Minimum 2 Maximum 10 Default None Values Yes



Comment None

3.337 OtherLivingWith Description: Current living arrangements (if different from ‘Living With’ entry) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.338 OtherPositiveFactorsDetails Description: Any other positive factors Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.339 OtherProblems Description: Other problems (e.g. parent with physical/mental health problem, loss of contact, acrimonious divorce of parents, other stress/tension, uncertainty over length of stay, lack of amenities such as shops or post office, opportunities to sell stolen goods, red-light district, tension between police and local community) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.340 OtherReasonsForNonAttendance Description: Other Reasons For Non Attendance Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 50 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.341 OtherRelevantThoughtPatterns Description: Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.342 OuBottomLevelName Description: A name to represent the lowest level physical and/or logical organisation unit within a Criminal Justice Organisation or an external organisation which accesses the CJS Exchange Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 255 Default None Values Values will be within the managed content of the Organisation Unit

Codes Data Structure Validation Alphanumeric Based On None Comment None

3.343 OuCodeBottomLevel Description: A code to represent the lowest physical and/or logical organisation unit within a Criminal Justice Organisation or an external organisation which accesses the CJS Exchange Also used within CPR Defendant or Offender ( Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Mandatory Minimum 2 Maximum 2 Default Within the leading F see values above Values Police Service:

SS used by the Police Service to identify systems e.g. PNC 00 Case 01 Custody 02 [refer to PITO which manages these values on behalf of the Police Service] CPS SS default 00 Magistrates' Courts SS default 00. To identify structures below Court House at the Building/Court Room level. Crown Courts SS default 00. To identify structures below Court House at the Building/Court Room level if required. Probation Service SS default 00


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Prison Service SS where used Sub-Establishments LIDS codes (3rd/4th characters) e.g. the SS codes for Acklington are CM and VM as in the LIDS codes AKCM AKVM. default 00 Youth Justice SS default 00 Other Organisations SS Organisation Unit within UU if required. default 00

Validation SS where: SS represents a bottom level organisation unit of a CJO (or a Police Service system) subordinate to UU (or an organisation unit within an external organisation)

Based On Police Service Force/Station/System codes as used in the ASN Comment None

3.344 OuCodeSecondLevel Description: A code to represent the highest physical and/or logical organisation unit level within a Criminal Justice Organisation or an external organisation which accesses the CJS Exchange Also used within CPR Defendant or Offender Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 2 Maximum 2 Default None Values This Data Element is the FF code only

Police Service: FF identifies a police force: 01 London - Metropolitan 02 London - Metropolitan 03 Cumbria 04 Lancashire 05 Merseyside 06 Greater Manchester 07 Cheshire 10 Northumbria 11 Durham County 12 North Yorkshire 13 West Yorkshire 14 South Yorkshire 16 Humberside 17 Cleveland 20 West Midlands 21 Staffordshire 22 West Mercia


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23 Warwickshire 30 Derbyshire 31 Nottinghamshire 32 Lincolnshire 33 Leicestershire 34 Northamptonshire 35 Cambridgeshire 36 Norfolk 37 Suffolk 40 Bedfordshire 41 Hertfordshire 42 Essex 43 Thames Valley 44 Hampshire 45 Surrey 46 Kent 47 Sussex 48 London - City 50 Devon and Cornwall 52 Avon and Somerset 53 Gloucestershire 54 Wiltshire 55 Dorset 60 North Wales 61 Gwent 62 South Wales 63 Dyfed-Powys CPS FF CJ Area Codes (based on the Police Force codes shown above but only using 01 for London i.e. not 02 nor 48); national operational units ZZ downwards (to avoid confusion with CJ area Codes and other Police Service codes in the range 01-99); default 00 Magistrates' Courts FF CJ Area Codes as for CPS; default 00 Crown Courts FF CJ Area Codes as for CPS (North Wales Crown Courts are mapped to Cheshire); default 00 (to be reviewed as part of Unified Courts Administration planning) Probation Service FF CJ Area Codes as for CPS; default 00 Prison Service FF national operational units ZZ downwards details awaited; default 00 [NOMS planning may affect this structure] Youth Justice 00 Youth Offending Team YI Young Offenders Institutes SC Secure Children's Homes ST Secure Training Centres Other Organisations


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FF Organisation Type or Type/Area no current allocations AA upwards (e.g. solicitor barrister victim support scheme)

Validation FF where: FF (character position 2 and 3) represents a top level organisation unit of a CJO (or a type of external organisation)

Based On Police Service Force/Station/System codes as used in the ASN

Comment None

3.345 OuCodeThirdLevel Description: A code to represent a middle level physical and/or logical organisation unit within a Criminal Justice Organisation or an external organisation which accesses the CJS Exchange Also used within CPR Defendant or Offender Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Mandatory Minimum 2 Maximum 2 Default Within the leading F see values above Values Police Service:

UU unit within a Police Force [refer to PITO which manages these values on behalf of the Police Service] CPS UU Area operational units AA upwards to be defined by CPS; default 00 Magistrates' Courts UU To identify a Court House within an Area (associated varying administrative/judicial information will be linked to Court Houses) Court House codes are available within the managed content of the Organisation Unit Codes Data Structure. Crown Courts UU Crown Courts AA upwards (mapping to a Crown Court and its CREST four figure code); default 00. Court House codes are available within the managed content of the Organisation Unit Codes Data Structure. Probation Service UU default 00 (Area operational units need to be identified by the Probation Service if required AA upwards). [National Offender Management Service (NOMS) planning may affect this structure]


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Prison Service UU Prisons (Establishments) LIDS codes (1st/2nd characters) e.g. the UU for Acklington is AK as in the LIDS codes AKCM AKVM. default 00. Prison codes are available within the managed content of the Organisation Unit Codes Data Structure. Youth Justice UU Youth Offending Teams Yot codes are available within the managed content of the Organisation Unit Codes Data Structure. default 00 Other Organisations UU Organisation Name within FF. default 00

Validation UU where: UU represents a middle level organisation unit of a CJO subordinate to FF (or an external organisation)

Based On Police Service Force/Station/System codes as used in the ASN

Comment None

3.346 OuCodeTopLevel Description: A code to represent a Criminal Justice Organisation or an external organisation which accesses the CJS Exchange Also used within CPR Defendant or Offender (see 1.2) * An alternative validation must allow for FF r Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 07/06/2006 Optionality Optional Minimum 1 Maximum 1 Default None Values OULevel1 Validation List

This Data Element is the leading F code only, the literal values are shown below for clarity. Space/0-9 Police (nb The Police Service will continue to use its existing allocations without a leading F until it migrates to the leading F range 0-9) A CPS B Magistrates’ Courts C Crown Courts


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D Probation Service E Prison Service F Youth Justice G Non CJO Public Sector Organisation H Voluntary Sector I Legal Practitioners (e.g. solicitors and barristers) J Suppliers (IT) K Private Organisation L Escorts Z CJS Exchange

Validation F where: F identifies a CJO (or that the organisation is an external organisation)

Based On None

Comment Values J-Y at the leading F level are unallocated at the time of

publishing version 4.0 of the Data Standards Catalogue. This is managed by CJIT for the CJSE Data Standards Forum.

3.347 OuEndDate Description: The end date of the parent data structure (i.e. the date the Organisation Unit entry in the DS ceases to be effective). An instance of a Data Element referencing a Generic Data Type. Refer to the appropriate section els Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation If present must be later than the OU Start Date. Must be in the

format CCYY-MM-DD. Based On None

Comment An instance of a Data Element referencing a Generic Data Type

‘Generic Date’.


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3.348 OuNotes Description: Further description and explanation of the OU. An instance of a Data Element referencing a Generic Data Type. Refer to the appropriate section elsewhere within the DSC. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 4000 Default None Values None Validation None Based On None

Comment An instance of a Data Element referencing a Generic Data Type

‘Generic Notes’.

3.349 OuSecondLevelNameOrType Description: A name to represent the highest level physical and/or logical organisation unit within a Criminal Justice Organisation or an external organisation which accesses the CJS Exchange Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 255 Default None Values Values are within the managed content of the Organisation Unit

Codes Data Structure (Police Service values delegated to PITO)


Comment None


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3.350 OuStartDate Description: The effective date of the parent data structure (i.e. the effective date of the Organisation Unit entry in the DS). Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 10 Maximum 10 Default None Values None Validation Must be prior to the OU End Date if present. Must be in the format

CCYY-MM-DD. Based On None Comment An instance of a Data Element referencing a Generic Data Type

'Generic Date'.

3.351 OuThirdLevelLegacyCode Description: A code to represent a physical and/or logical organisation unit at a level within a Criminal Justice Organisation or an external organisation which accesses the CJS Exchange. This is for mapping reasons and for reasons of continuity from legacy systems. Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2006 Optionality Optional Minimum 1 Maximum 4 Default None Values Values are within the managed content of the Organisation Unit

Codes Data Structure Validation Numeric Based On None

Comment None


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3.352 OuThirdLevelName Description: A name to represent the middle level physical and/or logical organisation unit within a Criminal Justice Organisation or an external organisation which accesses the CJS Exchange Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approve Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 255 Default None Values Values where available are within the managed content of the

Organisation Unit Codes Data Structure Validation Alphanumeric Based On None

Comment None

3.353 OutlineOfOffences Description: Outline of current offence(s) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.354 OuTopLevelName Description: A name to represent a Criminal Justice Organisation or an external organisation which accesses the CJS Exchange Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Mandatory Minimum 1 Maximum 255 Default None Values See OU Code Top Level Validation Alphanumeric Based On None

Comment None

3.355 ParentsModelProSocialBehaviour Description: Family members or carers who model pro-social behaviour and norms Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.356 ParentsValueEducation Description: Parent/s or carers who value education/training/employment Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



3.357 PassportNumber Description: To identify a particular person by their passport number. Owner Identity and Passport Service (IPS) Home Office. Version 4 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum 7 Maximum 9 Default None Values None Validation A passport number can be one of two types (old and new).

Old: Must be 7 characters. 1 alphabetic followed by 6 numeric OR 6 numeric followed by 1 alphabetic New: Must be 9 characters. All 9 must be numeric.



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3.358 PerceivedBirthYear Description: The perceived year in which a person was born, in the absence of Birth date information Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum 4 Maximum 4 Default None Values None Validation CCYY Based On None


3.359 PerceptionOfSelfAndOthersEvidence Description: Evidence of perception of self and others Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.360 PerceptionOfSelfAndOthersRiskIndex Description: Rating of how associated the Perception Of Self And Others is with the likelihood of further offending. The scale runs from 0 = not associated to 4 = strongly associated. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 1 Maximum 1 Default None Values 0

1 2 3 4


Comment None

3.361 PersonNameSuffix Description: A free text suffix added to a person’s name. Suggested uses:OBE MBE BSc JP III Junior Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 1 Maximum 35 Default None Values None Validation Alphanumeric First character must be A-Z no consecutive spaces

each occurrence separated by a space. Mutually exclusive with Organisation Name


Comment None


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3.362 PersonNameType Description: A coded classification of the PERSON_NAME. Describes the name used by the Person in the specific context. No hierarchy or order of importance is inferred in the constrained list of values Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 5 Maximum 11 Default None Values The text shown in square brackets below is not part of the literal

value Alias [a known alias of the Person] Charge Name [the name used in charging the Defendant] Nickname [a name that the Person is known by colloquially] Real Name [the known real name of the Person]

Validation Alphabetic. Note also that Charge Name is only to be used where the Role = Defendant/Offender

Based On None

Comment If not present it is assumed that the Person Name Type is not Known/not recorded

3.363 PersonNotes Description: Miscellaneous additional information about the person (free text). An instance of a Data Element referencing a Generic Data Type. Refer to the appropriate section elsewhere within the DSC. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On None Comment None


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3.364 PersonRemandStatus Description: This specifies the remand/bail status of a Person in the role of a defendant/offender resulting from a court hearing. For Crown Courts this is the only means of indicating the person’s remand/bail status following a hearing, because remand/bail is not set at individual offence level. For Magistrates Courts this data item, if populated, summarises the person’s remand status following a hearing and it is the responsibility of the court to ensure that its value is consistent with the remand status held for each individual offence and that it is updated in line with offence level remand statuses (see Offence Remand Status in the Result Section). Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 26/06/2006 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On None

Comment Must only to be used where the Role = Defendant/Offender. This

has been requested to set the remand status against a person in addition to being against individual results at the offence level. Individual CJO applications may set this Data Item automatically by taking the most serious remand status from all offence results for the defendant/offender. Care should be taken in circumstances where many offences/offence results were published against a defendant/offender but only one offence result carried a non-bail remand status. If that offence was then withdrawn the defendant/offender could then have a remand status allowing him/her to be released which may not have been the intention of the court. The court may have intended to set the remand status at case level. Refer to "Offence Remand Status" for details of length, validation and values.


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3.365 PersonRequestedName Description: The name a person wishes to use which is different from the values in Title, Given name, Family Name and Name Suffix fields. Each part of the Person Requested Name must be separated by a space. Consecutive spaces are not permitted Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 1 Maximum 70 Default None Values None Validation Alphanumeric, no consecutive spaces. Based On None

Comment None

3.366 PersonStatedNationality Description: Will assist courts with statistical returns and in the making of any recommendation for deportation Owner CJS IT Governance CJSE Programme Board Version 4.0 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum 3 Maximum 3 Default None Values None Validation Alphabetic Based On None

Comment Constrained Values to conform to BSEN 3166. This is not the

same Data Item as “Country” (see postal Address section in the DSC) but uses the same CV list. Country refers to a person’s address while this data item is his/her stated nationality.


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3.367 PersonTitle Description: Form of address used to precede a person’s name. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 2 Maximum 35 Default None Values Free text. The full available range of generally recognised titles is

permitted. However if any of the following are used the value must conform to the following (e.g. Mister must be Mr not Mstr or any other format): Mr Mrs Ms Dr Rev Sir Lady Lord Dame

Validation Alphabetic Based On None Comment A person can have multiple occurrences of a title.

3.368 PhysicalHealthEvidence Description: Free text to explain how the young person's physical health evidence (explains the reasons for any ‘Don’t know’ responses.) - CORE Asset form YJB Website 24/07/07 Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.369 PhysicalHealthRiskIndex Description: the extent to which the young person’s physical health is associated with the likelihood of further offending. (0 = not associated, 4 = very strongly associated) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 1 Maximum 1 Default None Values 0

1 2 3 4


Comment None

3.370 PhysicalImmaturity Description: Physical immaturity / delayed development Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.371 PleaStatusCode Description: The latest plea made by the defendant up to the end of the hearing being resulted in codified form. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 5 Default None Values CRIMINAL (Magistrates' & Crown Courts):

AA Autrefois Acquit AC Autrefois Convict G Guilty NG Not Guilty NONE No Plea UNFIT Unfit to Plead CIVIL 'PLEAS' (Magistrates' Court only): ADM Admits CON Consents DEN Denies OPP Opposed


3.372 PleaStatusDescription Description: The latest plea (full description) made by the defendant up to the end of the hearing being resulted Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 6 Maximum 17 Default None Values CRIMINAL (Magistrates' & Crown Courts):

AA Autrefois Acquit AC Autrefois Convict G Guilty NG Not Guilty NONE No Plea UNFIT Unfit to Plead CIVIL 'PLEAS' (Magistrates' Court only):


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ADM Admits CON Consents DEN Denies OPP Opposed

Validation Alphabetic Based On None Comment The headings, above, are not part of the literal value

3.373 PointstoProve Description: A list of legal points to prove depending on the offence e.g. • Date and location • Dishonesty • Appropriated • Property • Belonging to another • With intent • To deprive • A speed exceeding 30 miles per hour Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 2500 Default None Values None Validation Alphanumeric free text Based On PNLD

Comment None


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3.374 PoliceNationalComputerId (PNCId) Description: To identify a particular person by the number allocated by police when creating a record on the PNC. Owner Police Version 4 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum 13 Maximum 13 Default None Values None Validation 13 characters

YYYY/NNNNNNND A single value made of 2 digit year part and a fixed 7 digit serial part, i.e. YYNNNNNNN, (leading zeroes used to expand serial part to 7 digits) is put through the Modulus 23 algorithm. The derived value is divided by 23 and the modulus (remainder) converted to a character i.e. 1 is A , 2 is B, 3 is C, .....to 0 is Z (ignoring I, O and S). (Note: Display format is YY/NNNNNNND i.e. the century and leading zeroes of the serial number part are suppressed.)


3.375 PoliceOfficerRankDescription Description: A description of a police officer rank as maintained by ACPO Owner ACPO Version 4 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum 1 Maximum 35 Default None Values A current list will be provided by the Data Standards team upon

request- [email protected] - Rank Validation List Display Value



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3.376 PoliceOfficerRankInputCode Description: An abbreviated form of a police officer rank as maintained by ACPO Owner ACPO Version 4 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum 2 Maximum 10 Default None Values A current list will be provided by the Data Standards team upon

request- [email protected] - Rank Validation List


Comment None

3.377 PoliceOfficerRankNumericCode Description: A numeric version of a police officer rank as maintained by ACPO Owner ACPO Version 4 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum 2 Maximum 2 Default None Values A current list will be provided by the Data Standards team upon

request- [email protected] - Rank Validation List

Validation Numeric (01-99) - Police Office Rank - Numeric Code Based On None

Comment None


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3.378 PoliceWorkerCollarNumber Description: To identify a particular person when that person is a police worker and has been allocated a collar number (for usual attachment to uniform). Owner Police Version 4 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum 1 Maximum 7 Default None Values None Validation Alphanumeric. Up to 7 characters (0-9 and A-Z) Based On None

Comment None

3.379 PoliceWorkerReferenceNumber Description: The reference, unique within an individual Police Force, that identifies the Police Worker within the Human Resources system of that Force. This includes all police officers and civilian staff within the force. Unlike Police Worker Collar Number ID, it is unique within the force. However to be unique nationally it must be used in conjunction with Force code (OU Code Second Level). Owner Police Version 4 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum 15 Maximum 15 Default None Values None Validation Alphanumeric Based On CorDM

Comment None


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3.380 PoorRelationshipWithTutors Description: Poor relationships with most teachers/tutors/employers/colleagues Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.381 PoorSocialCommunicationSkills Description: Inappropriate social and communication skills Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.382 PowersOfArrest Description: Free text field listing the powers of officers to arrest a suspect for this offence Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2006 Optionality Optional Minimum 1 Maximum 2500 Default None Values None Validation Alphanumeric Based On PNLD Comment None

3.383 PreChargeDecisionIndicator Description: To show that the Case has been the subject of a pre-charge decision under the Statutory Charging programme Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandotory Minimum 1 Maximum 1 Default N Values ValidationAnswer Boolean List

Y Yes N No

Validation Alphabetic Based On None Comment The Criminal Justice Act 2003 shifts the responsibility for key

charging decisions from the police to The CPS. Duty Prosecutors from CPS will be empowered to make charging decisions. Under the Director’s Guidance the police will continue to be responsible for charging those cases which the custody officer considers suitable for early disposal in the magistrates’ court as straightforward guilty pleas. This provision, however, does not permit the police to charge certain offences, including affray, Sections 20 and 47 of the Offences Against the Person Act, deception and handling stolen goods. In the longer term, prosecutors will make charging decisions in all indictable only, either-way and summary offences, except those excluded in the guidance. These include most motoring offences (except dangerous driving or where a death has resulted) and certain street offences


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3.384 PreferredMethodOfContact Description: The Preferred Method of Contact for a Person Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 15/08/2006 Optionality Optional Minimum 4 Maximum 18 Default None Values PreferredContactMethod Validation List

Email Home Telephone Mobile Telephone Post Work Telephone


3.385 PreSentenceReportContribute Description: A Youth Court has specifically requested that the pre-sentence report risk assessment should contribute to the court’s assessment of ‘dangerousness’, in order to determine whether to remit the case to the Crown Court for sentencing Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know




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3.386 PreTrialIssuesUniqueReferenceNumber (PTI_URN) Description: Identifies the Pre-Trial Issues Unique Reference Number (currently created by police systems) Owner Police service and CPS Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 11 Maximum 11 Default None Values None Validation Alphanumeric. FFFFNNNNNYY where FFFF = force code (two

digits and division/sub-division/ASU Code and where NNNNN = sequence number in ranges (1 to 49999 for charges and 50000 to 99999 for summonses). YY = year.

Based On None

Comment None

3.387 PreviousContactWithYOT Description: Any other previous contact with YOT (e.g. YISP, YIP, Splash, ABC, referral for Child Safety Order) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.388 PreviousCustodialSentences Description: Record of length of previous custodial sentences Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 8 Maximum 14 Default None Values Don't Know

Not Applicable 3 Months 6 Months 12 Months 1 Year +


Comment None

3.389 PreviousHarmRelatedBehaviour Description: Is there evidence of any current or previous harm-related behaviour by the young person? Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.390 PrimaryAddressableObjectNameDescription Description: This is a text description of the primary addressable object. Owner CJS IT Governance CJSE Programme BoardManagement Version 4.2 Previous Version None Status Approved Status Date 06/12/2006 Optionality Optional Minimum 1 Maximum 90 Default None Values None Validation Alphanumeric (in addition to the standard Western character set

the following can be used : ; < = > ? @ % & ' ( ) * + - .) Based On e-GIF Data Standards (e-GIF recommend the BS7666 address

standard)

Comment None.

3.391 PrimaryAddressableObjectNameEndNumber Description: This is the last in a range of numbers describing the primary addressable object. An optional suffix may be used where appropriate. Owner CJS IT Governance CJSE Programme Board Version 4.2 Previous Version None Status Approved Status Date 06/06/2007 Optionality Optional Minimum 5 Maximum 5 Default None Values N(4)A (where N is an integer and A is a capital letter) Validation Numeric part is a positive integer less than 10000. The alpha part

is a capital letter A-Z. Based On e-GIF Data Standards (e-GIF recommend the BS7666 address

standard)

Comment None.


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3.392 PrimaryAddressableObjectNameStartNumber Description: This is the first in a range of numbers describing the primary addressable object. An optional suffix may be used where appropriate. Owner CJS IT Governance CJSE Programme Board Version 4.2 Previous Version None Status Approved Status Date 06/12/2006 Optionality Mandatory Minimum 5 Maximum 5 Default None Values N(4)A (where N is an integer and A is a capital letter) Validation Numeric part is a positive integer less than 10000. The optional

alpha part is a capital letter A-Z. Based On e-GIF Data Standards (e-GIF recommend the BS7666 address

standard)

Comment None.

3.393 PrimaryIndexOffence Description: A code to represent an offence where offence is used in the generic sense covering the reasons for bringing a court case against a defendant. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality See individual elements of OFFENCE_TYPE structure. Minimum See individual elements of OFFENCE_TYPE structure. Maximum See individual elements of OFFENCE_TYPE structure. Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.394 ProgressDefendantId Description: The system generated unique id for a defendant. This unique id can only be generated by the PROGRESS system Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 15/08/2006 Optionality Optional Minimum 1 Maximum 40 Default None Values None Validation Alphanumeric Based On None

Comment An instance of a unique id

3.395 ProgressDefendantStatus Description: A defendant is active if they are being tracked by the PROGRESS system. A defendant is inactive if they have stopped being monitored by the progress system. It is possible to move the defendant between these states. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 15/08/2006 Optionality Optional Minimum 6 Maximum 8 Default None Values Active

Inactive


Comment None


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3.396 QualitiesThatEnhanceConfidence Description: ETE enhances confidence / self-esteem Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None

3.397 RacialTension Description: Racial or ethnic tensions Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.398 ReasonForBailOrCustody Description: Records the reason for granting bail and/or the reasons for bail conditions or the reason for refusing bail. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 2500 Default None Values None Validation Alphanumeric Based On None

Comment None

3.399 ReasonsForNonAttendance Description: Non-attendance reason Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 7 Maximum 20 Default None Values Permanent Exclusion

Fixed-Term Exclusion Family Issues Illness


Comment None


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3.400 RecordableOnPNCIndicator Description: To indicate that an Offence is required to be recorded on PNC. This includes all offences for which the offender may be imprisoned and any offences that are “recordable” by legislation Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 1 Default N No Values ValidationAnswerBoolean Validation List Data Value

Y Yes N No

Validation Must be Yes or No if Standard Offence Wording or Standard Statement of Facts or Standard indictment Wording is populated

Based On None

Comment Recordable offences in general relate to the more serious crimes. Minor offences are currently categorised as ‘non-rcordable’.

3.401 RecurringFeaturesOfBehaviourDetails Description: Consistent or recurring elements of harm-related behaviour Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.402 RelevantChild Description: Is Young Person defined as a ‘relevant child’ (has left care but was looked after for at least 13 weeks from the age of 14, and for some time while 16 or 17)? Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.403 Religion Description: A facility to record the faith of the person Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 1 Maximum 30 Default None Values The Data Standards team can provide a current list of values

[email protected]. Religion Validation List Display Value


Comment None


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3.404 ReluctanceToAcceptResponsibility Description: Reluctance to accept any responsibility for involvement in most recent offence/s Owner CJIT Information Management Version 4.3 Previous Version Approved Status 06/09/2007 Status Date None Optionality Optional Minimum None Maximum None Default None Values ValidationAnswerBoolean Validation None Based On YJB internal Data Standards

Comment None

3.405 RemandToLocalAuthorityAccommodation Description: Remand to local authority accommodation (s23(1) Children and Young Person’s Act 1969) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version Approved Status 06/09/2007 Status Date None Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.406 ReportCompletedDate Description: The date a specific report e.g. the Pre-Sentence Report (PSR) or the Specific Sentence Report (SSR) was completed by the court. Owner CJS IT Governance CJSE Programme Board Version 4.2 Previous Version None Status Approved Status Date 06/06/2007 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation Alphanumeric.

If present must be a valid date in the format CCYY-MM-DD. Note also that DD or MM-DD may not be zero.

Based On None

Comment None

3.407 ReportRequestedDate Description: The date a specific report e.g. the Pre-Sentence Report (PSR) or the Specific Sentence Report (SSR) was requested. Owner CJS IT Governance CJSE Programme Board Version 4.2 Previous Version None Status Approved Status Date 06/06/2007 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation Alphanumeric.

If present must be a valid date in the format CCYY-MM-DD. Note also that DD or MM-DD may not be zero.

Based On None

Comment None


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3.408 Resilience Description: Resilience (e.g. copes well with difficulties, knows where to seek help, seems to spring back quickly from adversity) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None

3.409 ResultApplicableQualifierCode Description: Each result may have a number of qualifiers. Each qualifier provides further detail of a result. Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2006 Optionality Optional Minimum 1 Maximum 2 Default None Values The data standards team can provide a current list of values

[email protected]. Validation Alphabetic

Each qualifier is shown as 1 or 2 characters. Based On None

Comment None


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3.410 ResultDescription Description: The text description of a CJS Result Code Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 1 Maximum 128 Default None Values Refer to the table of CJS Result Qualifier Codes Validation Alphanumeric Based On None

Comment None

3.411 ResultHearingDate Description: The date of the adjudication i.e. the date the result was adjudicated not necessarily the last day of the hearing. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation Must be in the format CCYY-MM-DD. Based On None

Comment This is the date of the result, even if the hearing ends on a later

date. A generic data type ‘Generic Date’.


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3.412 ResultHearingTypeCode Description: The hearing type code that was held as the source of the adjudication. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 2 Maximum 5 Default None Values AAC..........Appeal Against Conviction

AACS..........Appeal Against Conviction and Sentence AAS..........Appeal Against Sentence AOP..........Abuse of Process AOW..........Appearing on Warrant ARDQ..........Application to Remove Disqualification AVTD..........Application to Vacate Trial Date AWS..........Application for Witness Summons AXCTL..........Application to Extend Custody Time Limits BA..........Bail Application BOB..........Breach of Bail BOO..........Breach of Order BV..........Bail Variation CAUSE..........Show Cause CS..........Committal for Sentence CSAB..........Committal for Sentence After Breach CSBB..........Committal for Sentence Brought Back CSPBV..........Committal for Sentence (Plea Before Venue) CTS61..........Committal for Trial, S6(1) CTS62..........Committal for Trial, S6(2) DS..........Deferred Sentence DTC..........Drug Traffic Confiscation FH..........First Hearing FHEAH..........First Hearing – Early Admin Hearing FHEFH..........First Hearing – Early First Hearing FTP..........Fitness to Plead LST..........Listing MNTN..........Mention MOT..........Mode of Trial NCO..........Non-Cooperation Order NEWT..........Newton OTHER..........Other PBV..........Plea Before Venue PDH..........Plea & Directions Hearing PRELM..........Preliminary PROOF..........Proof PTR..........Pre Trial Review REV..........Review RMAND..........Remand RSOB..........Re-Sentence on Breach SOB..........Sex Offender Breach SS51..........Sending S51 SSR..........Sentence Specific Report


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STPSR..........Sentence, Without Pre-Sentence Report SWPSR..........Sentence, With Pre-Sentence Report TRIAL..........Trial VBILL..........Voluntary Bill WWB..........Warrant with Bail XCERT..........Transfer (Certificate) XFER..........Transfer

Validation Code is Alphanumeric Based On None Comment Note: PITO have suggested further values:

Court Martial Divisional/High Court Hearing European Court Hearing Inquest.

3.413 ResultHearingTypeDescription Description: The hearing type description that was held as the source of the adjudication. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 5 Maximum 45 Default None Values AAC..........Appeal Against Conviction

AACS..........Appeal Against Conviction and Sentence AAS..........Appeal Against Sentence AOP..........Abuse of Process AOW..........Appearing on Warrant ARDQ..........Application to Remove Disqualification AVTD..........Application to Vacate Trial Date AWS..........Application for Witness Summons AXCTL..........Application to Extend Custody Time Limits BA..........Bail Application BOB..........Breach of Bail BOO..........Breach of Order BV..........Bail Variation CAUSE..........Show Cause CS..........Committal for Sentence CSAB..........Committal for Sentence After Breach CSBB..........Committal for Sentence Brought Back CSPBV..........Committal for Sentence (Plea Before Venue) CTS61..........Committal for Trial, S6(1) CTS62..........Committal for Trial, S6(2) DS..........Deferred Sentence DTC..........Drug Traffic Confiscation FH..........First Hearing FHEAH..........First Hearing – Early Admin Hearing FHEFH..........First Hearing – Early First Hearing FTP..........Fitness to Plead LST..........Listing MNTN..........Mention


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MOT..........Mode of Trial NCO..........Non-Cooperation Order NEWT..........Newton OTHER..........Other PBV..........Plea Before Venue PDH..........Plea & Directions Hearing PRELM..........Preliminary PROOF..........Proof PTR..........Pre Trial Review REV..........Review RMAND..........Remand RSOB..........Re-Sentence on Breach SOB..........Sex Offender Breach SS51..........Sending S51 SSR..........Sentence Specific Report STPSR..........Sentence, Without Pre-Sentence Report SWPSR..........Sentence, With Pre-Sentence Report TRIAL..........Trial VBILL..........Voluntary Bill WWB..........Warrant with Bail XCERT..........Transfer (Certificate) XFER..........Transfer

Validation Literal is alphanumeric Based On None Comment Note: PITO have suggested further values: Court Martial,

Divisional/High Court Hearing, European Court Hearing, Inquest.

3.414 ResultQualifierCode Description: Each result may have a number of qualifiers. Each qualifier providesfurther detail of a result. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 1 Maximum 2 Default None Values The data standards team can provide a current list of values

[email protected] Validation Alphabetic. Each qualifier is shown as 1 or 2 characters. Based On None Comment Repeats. Note that result codes and qualifiers have a many-to-

many relationship i.e. a result may have many qualifiers and a qualifier may be relevant to many results. The table of CJS Result Codes shows the qualifiers allowable with each result, any number of the allowable qualifiers shown in the table may be used with the exception of those that are mutually exclusive.


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3.415 ResultQualifierDateQuantity Description: Indicates the quantity of dates that must be input with the result qualifier code (not including hearing dates). Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum None Maximum None Default None Values None Validation 0 = a date must NOT be included with this result qualifier code,

any other number is the quantity of dates that must be included with this result qualifier code. If greater than zero date/s need to be added to Date Specified In Result Qualifier. Refer to Date Quantity for details of length, validation and values

Based On None

Comment None

3.416 ResultQualifierDescription Description: The textual meaning of a qualifier. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 1 Maximum 128 Default None Values Refer to the table of CJS Result Qualifier Codes Validation Refer to the table of CJS Result Qualifier Codes Based On None

Comment None


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3.417 ResultQualifierDurationLength Description: The quantity of [Result Qualifier Duration Unit] awarded e.g. for suspended for six months Result Qualifier Duration Length = 6 and Result Qualifier Duration Unit = M (months). Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 05/08/2006 Optionality Optional Minimum None Maximum None Default None Values 1 - 999 Validation None Based On None

Comment Only used if Result Qualifier Duration Quantity > 0 and is used in

conjunction with Result Qualifier Duration Unit. This field repeats depending on the value of Result Qualifier Duration Quantity. If Result Qualifier Duration Unit = “Life”, this field is set to “1”. Refer to "Duration length" for details of length, validation and values.

3.418 ResultQualifierDurationQuantity Description: The quantity of durations that must be input with the result qualifier code Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum None Maximum None Default 0 Values None Validation None Based On None

Comment 0 = a duration must NOT be included with this result qualifier code,

any other number is the quantity of durations that must be included with this result qualifier code. Refer to "Duration Quantity" for details of length, validation and values.


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3.419 ResultQualifierDurationType Description: For Result Qualifiers with one or more durations this shows the actual Result Qualifier Duration Type Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 35 Default None Values Community Punishment

Custodial Licence Operational Period Rehabilitation Supervision Suspended Duration

Validation Alphabetic Based On None Comment This field repeats depending on the value of Result Qualifier

Duration Quantity.

3.420 ResultQualifierDurationUnit Description: The unit of Result Qualifier Duration Length Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On None

Comment Only used if Result Qualifier Duration Quantity > 0 and is used in

conjunction with Result Qualifier Duration Length. This field repeats depending on the value of Result Qualifier Duration Quantity. Refer to "Duration Unit" for details of length, validation and values.


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3.421 ResultQualifierEndDate Description: The date that this qualifier ceased to be valid for use. An instance of a Data Element referencing a Generic Data Type. Refer to the appropriate section elsewhere within the DSC for details of length and validation. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation Must be equal to or greater than Result Qualifier Start Date if

present. Must be in the format CCYY-MM-DD. Based On None

Comment Back record conversion to hold accurate dates prior to adoption of

this Data Standard is not necessary or cost effective. A date of 2003-12-31 (31st Dec 2003) infers that the Result Qualifier became obsolete prior to adoption of this Data Standard. No end date infers that the Result Code is still effective.

3.422 ResultQualifierLastAmendedDate Description: The date that this qualifier was last amended. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation Must be in the format CCYY-MM-DD. Based On None

Comment The date of any amendments done prior to 2004 are not recorded,

“back conversion” to hold accurate dates prior to 2004 is not necessary or cost effective. An instance of a Data Element referencing a Generic Data Type ‘Generic Date’.


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3.423 ResultQualifierNotes Description: Further description and explanation of the Result Qualifier Code and related Data Elements. An instance of a Data Element referencing a Generic Data Type. Refer to the appropriate section elsewhere within the DSC. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 4000 Default None Values None Validation Alphanumeric Based On None

Comment Instance of a generic data type ‘Generic Notes’.

3.424 ResultQualifierStartDate Description: The date that this qualifier became valid for use. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation Must be in the format CCYY-MM-DD. Based On None

Comment Back record conversion to hold accurate dates prior to adoption of

this Data Standard is not necessary or cost effective. No start date infers that the Result Qualifier was valid prior to adoption of this Data Standard. Instance of a generic data type ‘Generic Date’.


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3.425 ResultQualifierTextQuantity Description: The quantity of text inserts that must be input with the result qualifier code Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum None Maximum None Default 0 Values None Validation None Based On None

Comment If greater than zero text needs to be added to Result Qualifier

Variable Text. 0 = variable text must NOT be included with this result qualifier code, any other number is the quantity of text inserts that must be included with this result qualifier code. It is not expected that the value will be greater than 1 but the Data Element is specified as above to retain consistency with other similar Data Elements. Refer to "Text Quantity" for details of length, validation and values.

3.426 ResultQualifierVariableText Description: The variable text input by a user entering results when a Result Qualifier Description required additional text. This is indicated by Result Qualifier Text Quantity being greater than zero Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 64 Default None Values None Validation Alphanumeric, free text, only valid when Result Qualifier Text

Quantity is greater than zero. If Result Qualifier Text Quantity is greater than zero this Data Element is mandatory. Repeats depending on Result Qualifier Text Quantity

Based On None Comment This field repeats depending on the value of Result Qualifier Text

Quantity


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3.427 ResultSourceOrganisation Description: To identify the source of the result e.g. adjudicating court Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum None Maximum None Default None Values None Validation None Based On None

Comment Refer to OU Code section for details of length, validation and

values.

3.428 ResultTypeCode Description: Each result is deemed to be either Partial (a result that cannot stand on its own and needs another result (final or interim) to accompany it, Interim (a result where a further hearing is expected, even if a date for a further hearing is not set) or Final (a result that has the effect of closing the CPR within that level of court). This covers the codification. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 1 Maximum 1 Default I Interim Values Text shown in square brackets below is not part of the literal value:

F Final ['disposals' of a CPR and which have the effect of closing or concluding the normal progress of the CPR through the court] I Interim [a further decision relating to the CPR is expected at some stage in the future. This means that the CPR will remain in an 'open' state] P Partial [decisions made on a CPR but which cannot be the only result relating to the CPR.]



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3.429 ResultTypeDescription Description: Each result is deemed to be either Partial (a result that cannot stand on its own and needs another result (final or interim) to accompany it, Interim (a result where a further hearing is expected, even if a date for a further hearing is not set) or Final (a result that has the effect of closing the CPR within that level of court). This covers the descriptive narrative. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 5 Maximum 7 Default I Interim Values Text shown in square brackets below is not part of the literal value:

F Final ['disposals' of a CPR and which have the effect of closing or concluding the normal progress of the CPR through the court] I Interim [a further decision relating to the CPR is expected at some stage in the future. This means that the CPR will remain in an 'open' state] P Partial [decisions made on a CPR but which cannot be the only result relating to the CPR.]


3.430 ResultVariableText Description: The variable text input by a user entering results when a Result Description required additional text. This is indicated by Text Quantity being greater than zero Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 64 Default None Values None Validation Alphanumeric, free text, only valid when Text Quantity is greater

than zero. If Text Quantity is greater than zero this Data Element is mandatory. Repeats depending on Text Quantity.

Based On None Comment This field repeats depending on the value of Text Quantity


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3.431 RiskToChildren Description: Has the young person ever been assessed as presenting ‘a risk to children’? Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.432 RiskyPractices Description: Practices which put individual at risk particularly by sharing equipment, poly-drug use, etc. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.433 RoleTypeCode Description: The CJSE code associated with the type of role that an organisation or person may play within the criminal justice system. Owner CJS IT Governance CJSE Programme Board Version 4.2 Previous Version 4 Status Approved Status Date 06/06/2007 Optionality Optional Minimum 4 Maximum 4 Default None Values Appr

Defe Info Inte Poli Pris Victi Witn Pers Prac Youn

Validation Alphanumeric Based On None Comment None

3.434 RoleTypeDescription Description: A descriptive narrative of the type of role associated with the role type code. Owner CJS IT Governance CJSE Programme Board Version 4.2 Previous Version 4 Status Approved Status Date 06/06/2007 Optionality Optional Minimum 6 Maximum 50 Default None Values Appropriate Adult

Defendant/Offender Informant Interpreter Police Worker Prisoner Victim Witness Youth Offending Team Person Dealing At Court Youth Offending Team Practitioner Young Person



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Comment None

3.435 ScheduleOneDetails Description: Details of schedule one offences. Note: A Schedule One Status Offence is a crime committed by one young person (under 18) against another young person (also under 18). Schedule One Offences include sexual assaults on children, rape, various forms of neglect and ill treatment, including murder and manslaughter. It also includes common offences such as common assault and assault causing bodily injury to someone under 18 years. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards Comment None

3.436 SchoolInvolvementAvailable Description: School is interested in the young person’s progress, keen to get involved and help Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.437 SecondaryAddressableObjectNameEndNumber Description: This is the last in a range of (SAON) numbers describing the secondary addressable object. An optional suffix may be used where appropriate. Owner CJS IT Governance CJSE Programme Board Version 4.2 Previous Version None Status Approved Status Date 06/12/2006 Optionality Optional Minimum 5 Maximum 5 Default None Values N(4)A (where N is an integer and A is a capital letter). Validation Numeric part is a positive integer less than 10000. The alpha part

is a capital letter A-Z. Based On e-GIF Data Standards (e-GIF recommend the BS7666 address

standard)

Comment None

3.438 SecondaryAddressableObjectNameDescription Description: This is a text description of the secondary addressable object. Owner CJS IT Governance CJSE Programme Board Version 4.2 Previous Version None Status Approved Status Date 06/06/2007 Optionality Optional Minimum 1 Maximum 90 Default None Values Alphanumeric (in addition to the standard Western character set

the following can be used : ; < = > ? @ % & ' ( ) * + - , .) Validation None Based On e-GIF Data Standards (e-GIF recommend the BS7666 address

standard)

Comment None.


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3.439 SecondaryAddressableObjectStartNumber Description: This is a number or the first in a range of (SAON) numbers describing the secondary addressable object. An optional suffix may be used where appropriate. Owner CJS IT Governance CJSE Programme Board Version 4.2 Previous Version None Status Approved Status Date 06/12/2006 Optionality Mandatory (where second addressable object name is used). Minimum 5 Maximum 5 Default None Values N(4)A (where N is an integer and A is a capital letter).

Numeric part is a positive integer less than 10000. The optional alpha part is a capital letter A-Z.

Validation None Based On e-GIF Data Standards (e-GIF recommend the BS7666 address

standard)

Comment None.

3.440 SecurityRemarks Description: Free text to record any aspect of the security requirements of the subject (or others) that CJOs etc should be aware of regarding the person e.g. danger to self, danger to others, suicidal (a.k.a. Warning Signals) Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 1 Maximum 150 Default None Values None Validation None Based On None

Comment None


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3.441 SelfImposedHealthRisks Description: Health put at risk through own behaviour (e.g. hard drug use, unsafe sex, prostitution) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None

3.442 SenseOfSelfEfficacy Description: A sense of self-efficacy (e.g. that she/he can take action to change things, displays optimism) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.443 SentencedInCrownCourt Description: S/he is being sentenced in the Crown Court for a specified offence Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.444 SeriousnessOfBehaviourDetails Description: Evidence that behaviour could have resulted in serious harm Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.445 SeriousnessScore Description: Identifies the seriousness scores assigned to an OFFENCE type. A numeric value representing the actual score/rank placed on the offence and the description to provide detail of the score. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 1 Maximum 2 Default None Values 1 -Reprimand

2 - Final Warning 3 - Final Warning with Intervention 4 - Absolute Discharge 5 - Conditional Discharge 6 - Bind Over 7 - Fine 8 - Compensation Order 9 - Referral Order 10 - Reparation Order 11 - Attendance Centre Order 12 - Action Plan Order 13 - DTTO 10 - Supervision Orders 15 - Curfew Order 16 - Community Rehabilitation Orders 17 - Community Punishment Order 18 - Community Punishment & Rehabilitation Order 19 - DTO 20 - Section 90-91 21 - Section 226 (detention for life) 22 - Section 226 (detention for public protection) 23 - Section 228


Comment None


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3.446 SexOffendersRegister Description: Individual has been placed on the Sex Offenders register Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.447 SiblingSocialServicesInvolvement Description: Any social services involvement with siblings Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.448 SignficantAdultFailToCommunicate Description: Significant adults fail to communicate with or show care/interest in the young person Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.449 SignificantBereavement Description: Significant bereavement or loss Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.450 SignificantHealthCondition Description: Health condition significantly affecting everyday life functioning Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None

3.451 SignificantPastEvents Description: Coming to terms with significant past events Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.452 SignsOfDrugDealing Description: Obvious signs of drug dealing / use Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.453 SocialServicesReferral Description: *Any other referrals to or contact with social services Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.454 SpecialNeeds Description: Have special educational needs (SEN) been identified Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.455 SpecificRequirements Description: Free text to record any aspect that CJOs and others should be aware of regarding the person e.g. dietary, wheel chair access, learning difficulty, hearing impairment, visual impairment, Braille reader, sign language Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 06/09/2007 Optionality Optional Minimum 1 Maximum 150 Default None Values None Validation Alphanumeric Based On None

Comment None


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3.456 StableOtherAdult Description: Strong, stable relationship with an adult outside of the family home (e.g. teacher, youth club leader, neighbour) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None

3.457 StableRelationshipWithParents Description: Strong, stable relationship with at least one parent or other family member Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.458 StaffId Description: The system generated unique id for a staff member. This unique id can only be generated in the PROGRESS / CMS systems Owner CJS IT Governance CJSE Programme Board Version 4.0 Previous Version None Status Approved Status Date 15/08/2006 Optionality Mandatory Minimum 1 Maximum 40 Default None Values None Validation None Based On None

Comment An instance of a unique id.

3.459 StandardIndictmentWording Description: The full wording of the offence as used in an indictment heard at Crown Court supplied by CPS with spaces for variables. Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 2500 Default None Values Refer to the PNLD-maintained Offence Codes. A list can be

provided by the Data Standards team [email protected].


Comment In PNLD the variable data is identified as “** (..xxxxx..)” or

“**[..xxxxx..]” where xxxxx is the value of the variable. This Data Element may be deleted if charges and indictments have the same Offence Code in the future, any indictment code entries will also be deleted at that time.


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3.460 StandardOffenceWording Description: The full wording of the offence as used in a charge against the defendant recorded on PNLD with spaces for variables Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 2500 Default None Values Refer to the PNLD-maintained Offence Codes. A list can be




“**[..xxxxx..]” where xxxxx is the value of the variable.

3.461 StandardStatementOfFacts Description: The full wording of the statement of facts with spaces for variables. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 25/08/2006 Optionality Optional Minimum 1 Maximum 4000 Default None Values Refer to the PNLD-maintained Offence Codes. A list can be




“**[..xxxxx..]” where xxxxx is the value of the variable.


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3.462 StatementOfSEN Description: The young person has a statement of special educational needs Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.463 StreetDescriptor Description: The designated street name or street description that has been allocated to a street by the street naming authority. Owner CJS IT Governance CJSE Programme Board Version 4.2 Previous Version None Status None Status Date 06/12/2006 Optionality Optional Minimum 1 Maximum 100 Default None Values None Validation None Based On e-GIF Data Standards (e-GIF recommend the BS7666 address

standard)

Comment None.


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3.464 SubjectToCareOrder Description: Individual is subject to a care order (s31 Children Act 1989) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.465 SubstanceDescription Description: Descriptive name of possible substance used by an offender defendant Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 3 Maximum 15 Default None Values Alcohol

Amphetamines Cannabis Cocaine Crack Ecstasy Heroin LSD Methadone Poppers Solvents Steroids Tobacco Tranquilisers Other



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3.466 SubstanceUseEvidence Description: Evidence of substance use Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.467 SubstanceUseIsEssential Description: Individual sees substance use as positive and/or essential to life Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.468 SubstanceUseRiskIndex Description: The extent to which the young person’s substance use is associated with the likelihood of further offending. Examples of ratings of 1 or 2 • Infrequent and/or minor offending linked to occasional substance use. Examples of ratings of 3 or 4 • A ‘yes’ response to the question about offending to obtain money for substances. • All his/her offending occurs whilst under the influence of substances. • The young person’s attitudes and willingness to experiment with substances increases the likelihood of him/her being found in possession of illegal drugs. - YJB Website 23/07/07 Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 1 Maximum 1 Default None Values 0

1 2 3 4


3.469 SummaryOfDynamicRiskFactorsDetails Description: Free text detailing any other relevant information relating to Summary of Dynamic Risk Factors Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards Comment None


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3.470 SummonsCode Description: Identifies the type of summons by code, Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version None Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 1 Default None Values Text shown in square brackets below is not part of the value:

A On Application [for civil cases] E Serious and Either Way Offences [wider than the Offence Category “EW”] M MC Act [section12 of the MC Act 1980, uses statement of fact procedure] W Witness Statement [witness statements served with the summons]


3.471 SummonsDescription Description: Identifies the type of summons by descriptive narrative Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version None Status Approved Status Date 12/11/2004 Optionality Optional Minimum 5 Maximum 31 Default None Values Text shown in square brackets below is not part of the value:

A On Application [for civil cases] E Serious and Either Way Offences [wider than the Offence Category “EW”] M MC Act [section12 of the MC Act 1980, uses statement of fact procedure] W Witness Statement [witness statements served with the summons]



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3.472 SurprisingFeaturesOfHarmBehaviourDetails Description: Are there any other aspects of the young persons harm related behaviour that are surprising unusual or cause concern? Erratic or unpredictable elements of harm-related behaviour Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 200 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.473 SusceptableToPeerPressure Description: Giving in easily to pressure from others (lack of assertiveness) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None


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3.474 SystemIdEndDate Description: The date that the parent data structure ceases to be effective (i.e. the date that a System ID entry in the DS ceases to be effective). Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation If present must be greater than its partner start date.

Must be in the format CCYY-MM-DD.

Based On None

Comment An instance of a generic data type ‘Generic Date’.

3.475 SystemIdNotes Description: Further description and explanation of the System ID. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 4000 Default None Values None Validation Alphanumeric. Based On None

Comment An instance of a generic data type ‘Generic Notes’.


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3.476 SystemIdStartDate Description: The date that the parent data structure ceases to be effective (i.e. the date that a System ID entry in the DS ceases to be effective). Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation If present must be greater than its partner start date.

Must be in the format CCYY-MM-DD.

Based On None

Comment A start date of 30th September 2005 has been used in instances where the System ID was allocated prior to publication of version 3.0 of the Data Standards Catalogue. An instance of a generic data type ‘Generic Date’.

3.477 SystemInstance Description: An optional three digit code that identifies a system instance within a CJS Area - only needs to be used where there is more than one instance of a system, e.g. necessary to allow for more than one MCS within area 62 Owner CJS IT Governance CJSE Programme Board Version 3 Previous Version None Status Approved Status Date 07/09/2005 Optionality Optional Minimum 3 Maximum 3 Default None Values 000-999 Validation Numeric Based On None

Comment Specific examples not used due to security reasons.


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3.478 SystemName Description: A string which identifies the system type in plain English, assigned and appended to the FFF. Police systems have numeric characters at the beginning but are deemed to be part of the string rather than separate values. System name contains no spaces and is in “camel case. Owner CJS IT Governance CJSE Programme Board Version 3 Previous Version None Status Approved Status Date 07/09/2005 Optionality Optional Minimum 3 Maximum 32 Default None Values Values are within the managed content of the System IDs Data

Structure. Validation Alphanumeric. CamelCase, no spaces, no punctuation Based On None Comment Specific examples not used due to security reasons.

3.479 TargetCourtType Description: The type of court within which a hearing should be held. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 12 Maximum 20 Default None Values Youth Court

Magistrates Court

Validation Alphabetic. Must be one of the two valid values Based On None

Comment None


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3.480 TelephoneTypeCode Description: Free text to denote the type of telephone number e.g. Home Work Mobile fax Owner CJS IT Governance CJSE Programme Board Version 4.2 Previous Version 4.0 Status Approved Status Date 06/06/2007 Optionality Optional Minimum 4 Maximum 4 Default None Values LANH

LANW MOBH MOBW FAXH FAXW PAGH PAGW Note the above codes correspond sequentially to the telephone type descriptions i.e the first code in the list corresponds to the first value within the telephone Type description


3.481 TelephoneTypeDescription Description: A descriptive narrative of the type of telephone number associated with the code. Owner CJS IT Governance CJSE Programme Board Version 4.0 Previous Version 2.0 Status Approved Status Date 06/06/2007 Optionality Optional Minimum 1 Maximum 50 Default None Values LANDLINE-HOME

LANDLINE-WORK MOBILE-HOME MOBILE-WORK FAX-HOME FAX-WORK PAGER-HOME PAGER-WORK



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3.482 TextQuantity Description: The quantity of text inserts that must be input with the result code. An example is Result Code 3025 (Disqualification from having custody of) where the Text Quantity = 1 (an example of the text to be inserted: “a dog”). Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 1 Maximum 1 Default 0 Values 0 to 9 Validation Numeric. If greater than zero text needs to be added to Result

Variable Text Based On None

Comment If greater than zero text needs to be added to Result Variable Text.

3.483 ThematicCode Description: A marker to highlight a case and/or person and/or offence as being of a particular interest. National and local requirements are catered for due to the increasing policy of trialling data collection is certain areas before “going national”. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 26/072006 Optionality Mandatory Minimum 5 Maximum 5 Default None Values None Validation Numeric. NNXXX

where NN = “00” for nationally required themes and contains the CJS area code for local requirements and where XXX = an unique code for the theme.

Based On None

Comment None


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3.484 ThematicCodeDescription Description: A narrative description of the Thematic Code. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 26/07/2006 Optionality Mandatory Minimum 1 Maximum 255 Default None Values None Validation Alphanumeric Based On None

Comment None

3.485 ThematicCodeEndDate Description: The date the Thematic Code ceased in the Data Standard content i.e. became obsolete. The Thematic Code will not be deleted. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 26/07/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation Must be a valid date in the format CCYY-MM-DD Based On None


element.


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3.486 ThematicCodeLastAmendedDate Description: The date the Thematic Code was last updated in the Data Standard content. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 26/07/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation Must be a valid date in the format CCYY-MM-DD Based On None


element.

3.487 ThematicCodeLevel Description: To show the whether the Thematic Code is at case, defendant or offence level or a permutation of those three. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 26/07/2006 Optionality Mandatory Minimum 1 Maximum 1 Default None Values C = Case level

D = Defendant level O = Offence level


Comment This field repeats.


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3.488 ThematicCodeNotes Description: Further description and explanation of the Thematic Code. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 26/07/2006 Optionality Optional Minimum 1 Maximum 4000 Default None Values None Validation Alphanumeric Based On None

Comment An instance of a generic data type ‘Generic Notes’.

3.489 ThematicCodeStartDate Description: The date the Thematic Code was created in the Data Standard content.. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 26/07/2006 Optionality Mandatory Minimum 10 Maximum 10 Default None Values None Validation Must be a valid date in the format CCYY-MM-DD Based On None


element.


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3.490 ThematicFlagSource Description: An indication of the CJO with an interest in the Thematic Code, this may be the CJO/s that can set it or the CJO that needs the information Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 26/07/2006 Optionality Mandatory Minimum None Maximum None Default None Values None Validation Alphanumeric Based On None

Comment This field repeats. Refer to OU Code section for details of length,

validation and values.

3.491 ThematicName Description: A short name defining the Thematic Code. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 26/07/2006 Optionality Mandatory Minimum 1 Maximum 80 Default None Values None Validation Alphanumeric Based On None

Comment None


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3.492 ThingsToDoInSpareTime Description: Positive / constructive things to do in spare time Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Yes



Comment None

3.493 ThinkingAndBehaviourEvidence Description: Free text to explain the thinking and behaviour evidence (explains the reasons for any ‘Don’t know’ responses.) - CORE Asset form YJB Website 24/07/07 Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.494 ThinkingAndBehaviourRiskIndex Description: The extent to which the young person’s thinking and behaviour is associated with the likelihood of further offending. (0 = not associated, 4 = very strongly associated) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 1 Maximum 1 Default None Values 0

1 2 3 4


Comment None

3.495 ThinksThatOffendingIsInevitable Description: *S/he thinks that further offending is inevitable Owner CJIT Information Management Version 4.3 Previous Version None Status None Status Date None Optionality Optional Minimum None Maximum None Default None Values ValidationAnswerBoolean Validation None Based On YJB internal Data Standards

Comment None


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3.496 TimeOfHearing Description: The time of the actual court hearing. See also “Next Hearing Time” in the Results section. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum None Maximum None Default None Values None Validation None Based On PNLD

Comment An instance of a Data Element referencing a Generic Data Type.

Refer to the appropriate section elsewhere within the DSC for details of length and validation.

3.497 TimeLimitForProsecutions Description: The statutory time limit from the date of the commission of an offence for bringing a charge/summons. e.g. 6 months no limit complex see legislation. Regardless of whether the offence has been repealed or not as long as the offence was committed before it was repealed. (Free text). Owner CJS IT Governance CJSE Programme Board Version 2 Previous Version 1 Status Approved Status Date 12/11/2004 Optionality Optional Minimum 1 Maximum 40 Default None Values None Validation Alphanumeric Based On None

Comment None


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3.498 TimeQuantity Description: The quantity of times of day that must be input with the result code (not including the time of next hearing) e.g. an order to appear at a Police Station at 3pm on a particular date would have a Time Quantity of one. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 3 Status Approved Status Date 08/05/2006 Optionality Mandatory Minimum 1 Maximum 1 Default 0 Values 0 to 9 Validation Numeric must only be greater than zero when date is used. If

greater than zero time/s need to be added to Time Specified In Result

Based On None

Comment None

3.499 TimeSinceLastConviction Description: Time since last conviction or pre-court disposal Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 1 Maximum 14 Default None Values Don't Know

Not Applicable 0 1 2+


Comment None


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3.500 TimeSpecifiedInResult Description: This is a time specified in a result e.g. to report to a police station at a specific date and time. (See also Next Hearing Time). Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On None

Comment Only used if Time Quantity > 0. Date Specified In Result must also

be present when Time Specified In Result is used. This field repeats depending on the value of Time Quantity.

3.501 Town Description: The town name refers to a city or town that is not an administrative area, a suburb of an administrative area that does not form part of another town or a London district. Owner CJS IT Governance CJSE Programme BoardManagement Version 4.2 Previous Version None Status None Status Date 06/12/2006 Optionality None Minimum 1 Maximum 30 Default None Values None Validation Alphanumeric Based On e-GIF Data Standards (e-GIF recommend the BS7666 address

standard)

Comment None.


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3.502 TrialComment Description: The comment supplied to describe a trial hearing. It provides further detail about a trial or partial details if the date or venue for a trial have not yet been fixed. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 15/08/2006 Optionality Optional Minimum 1 Maximum 100 Default None Values None Validation Alphanumeric Based On None

Comment None

3.503 TrialDate Description: The date of a trial hearing. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 15/08/2006 Optionality Optional Minimum 10 Maximum 10 Default None Values None Validation Must be a valid date in the format CCYY-MM-DD Based On None

Comment See also Next Hearing Date. An instance of a generic data type

‘Generic Date’.


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3.504 TrialId Description: The system generated unique id for a trial. This unique id can only be generated by the PROGRESS system Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 15/08/2006 Optionality Mandatory Minimum 1 Maximum 40 Default None Values None Validation Alphanumeric Based On None

Comment Globally unique PROGRESS internal system identifier for the trial

associated with the defendant. An instance of a unique id.

3.505 TrialOuCode Description: The court where the next trial for a defendant is to be held. The unique ID of the court and court room. The ID may not always incorporate a specific court room. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 15/08/2006 Optionality Mandatory Minimum 6 Maximum 7 Default None Values Refer to the OU code list which can be provided by the Data

Standards team [email protected] Validation Alphanumeric Based On None

Comment None


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3.506 TypesOfVictimsDetails Description: A description of the details of the types of victim i.e. further details Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.507 UKAddress Description: The postal address of a person or organisation does not include UK Postcode or Country. The address has a minimum of 2 lines and a maximum of 5 lines. If a foreign address the overseas post code/zip code will be present in one of the five lines. A value of “No fixed abode” is permitted but note that the standard minimum is two lines. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 35 chars x 2 lines Maximum 35 chars x 5 lines Default None Values None Validation Alphanumeric Based On e-GIF UK Address and BSEN 7372:1993 Comment It is the e-GIF preferred format, e-GIF variants are:

International Address: 7 lines, penultimate line is postcode/zip code, last line is Country. BS7666 which is a gazetteer rather than a standard for postal Addresses Some CJOs have addresses with more structure than five lines plus post code and country, it is expected that those CJOs will map to this standard for CJSE purposes.


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3.508 UKInternalCountryCode Description: A unique code representing a constituent internal part of the United Kingdom of Great Britain and Northern Ireland. Owner CJS IT Governance CJSE Programme Board Version 4.2 Previous Version None Status Approved Status Date 06/12/2006 Optionality Optional Minimum 1 Maximum 2 Default None Values 1

2 3 4 5 6 7 8 9 10 (Note: The numbers 1 -10 directly represent the accompanying value pairs within the UK Internal Country Name attribute. i.e. 1 = England, 2 = Scotland etc)

Validation Alphanumeric If country code is If Country Code value is GBR (United Kingdom), then one of the UK Internal Codes must be used.

Based On e-GIF Standards Comment The e-GIF Data Standards specify that if Country Code value is

GBR (United Kingdom of Great Britain & N. Ireland), then a UK Internal Code is mandatory. A decision was made by the Data Standards team this would be made as optional within the Data Standards Catalogue.

3.509 UKInternalCountryDescription Description: A description of a unique code representing a constituent internal part of the United Kingdom of Great Britain and Northern Ireland. Owner CJS IT Governance CJSE Programme Board Version 4.2 Previous Version None Status Approved Status Date 06/12/2006 Optionality Optional Minimum 4 Maximum 16 Default None Values England

Scotland


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Wales Northern Ireland Isle of Man Guernsey Sark Jersey Alderney Channel Islands (Note: The Country names above directly represent the accompanying UK Internal Country Code within the UK Internal Country code attribute. i.e. 1 = England, 2 = Scotland etc)

Validation Rules Alphanumeric If country code is If Country Code value is GBR (United Kingdom), then one of the UK Internal Codes must be used.

Based On e-GIF Standards Comment The e-GIF Data Standards specify that if Country Code value is

GBR (United Kingdom of Great Britain & N. Ireland), then a UK Internal Code is mandatory. A decision was made by the Data Standards team this would be made as optional within the Data Standards Catalogue.

3.510 UKPostCode Description: The code allocated by the Post Office to identify a group of postal delivery points. Owner CJS IT Governance CJSE Programme BoardManagement Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 6 Maximum 8 Default None Values None Validation Alphanumeric

The following formats are valid; AN NAA e.g. M1 1AA ANN NAA e.g. M60 1NW AAN NAA e.g. CR2 6XH AANN NAA e.g. DN55 1PT ANA NAA e.g. W1A 1HQ AANA NAA e.g. EC1A 1BB Please note the following:- The letters Q V and X are not used in the first position. The letters I J and Z are not used in the second position. The only letters to appear in the third position are A B C D E F G H J K S T U and W. The only letters to appear in the fourth position are A B E H M N P R V W X and Y. The second half of the Postcode is always consistent numeric


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alpha alpha format and the letters C I K M O and V are never used. Note: GIR 0AA is a Postcode that was issued historically and does not confirm to current rules on valid Postcode formats It is however still in use.

Based On Royal Mail - Postcode Comment Valid UK post codes only. Invalid post codes and foreign

postcodes/zip codes are removed to the fifth line of address. This is the e-GIF “Postcode”, it is referred to here as “UK Postcode” The Postcode is a combination of between five and seven letters / numbers which define four different levels of geographic unit. It is part of a coding system created and used by the Royal Mail across the United Kingdom for the sorting of mail. The Postcodes are an abbreviated form of address which enable a group of delivery points (a delivery point being a property or a post box) to be specifically identified. There are two types of Postcode, these being large and small user Postcodes. A large user Postcode is one that has been assigned to a single address due to the large volume of mail received at that address. A small user Postcode identifies a group of delivery points. On average there are 15 delivery points perPostcode, however this can vary between 1 and 100. Each Postcode consists of two parts. The first part is the Outward Postcode, or Outcode. This is separated by a single space from the second part which is the Inward Postcode, or Incode.The Outward Postcode enables mail to be sent to the correct local area for delivery. This part of the code contains the area and the district to which the mail is to be delivered.The Inward Postcode is used to sort the mail at the local area delivery office. It consists of a numeric character followed by two alphabetic characters. The numeric character identifies the sector within the postal district. The alphabetic characters then define one or more properties within the sector. The following characters are never used in the inward part of the Postcode:C I K M O V. An example Postcode is PO1 3AX. PO refers to the Postcode Area of Portsmouth. There are 124 Postcode Areas in the UK. PO1 refers to a Postcode District within the Postcode Area of Portsmouth. There are approximately 2900 Postcode Districts. PO1 3 refers to the Postcode Sector. There are approximately 9,650 Postcode Sectors. The AX completes the Postcode. The last two letters define the 'Unit Postcode' which identifies one or more small user delivery points or an individual Large User. There are approximately 1.71 million Unit Postcodes in the UK.


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3.511 UKTelephoneNumber Description: The UK telephone number e.g. +447710287657 (note no leading zero after country code and no spaces between characters). NB e-GIF calls this UK Telephone Number but includes “+44” in the example inferring that it is international Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 26/06/2006 Optionality Optional Minimum 1 Maximum 35 Default None Values None Validation Alphanumeric Based On None

Comment None

3.512 UnderstandsConsequencesOfFurtherOffending Description: Individual understands the consequences for him/herself of further offending Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.513 UnderstandsOwnBadBehaviour Description: Appropriate understanding of problematic aspects of behaviour Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.514 UniquePropertyReferenceNumber Description: A unique identifier for each land and property unit. Owner CJS IT Governance CJSE Programme Board Version 4.2 Previous Version None Status None Status Date 06-Jun Optionality Optional Minimum 1 Maximum 12 Default None Values Positive integer in the range 1- 999999999999 Validation The value of the UPRN should be verified as part of the address

validation process using the National Land and Property Gazetteer (NLPG)

Based On e-GIF Data Standards (e-GIF recommend the BS7666 address standard) Only relevant when the National Street Gazetteer referencing system is used for referencing purposes.

Comment None.


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3.515 UniqueStreetReferenceNumber Description: A unique identifier for each street. Owner CJS IT Governance CJSE Programme Board Version 4.2 Previous Version None Status None Status Date 06/12/2006 Optionality Optional Minimum 1 Maximum 8 Default None Values None Validation Positive integer in the range 1- 99999999 Based On e-GIF Data Standards (e-GIF recommend the BS7666 address

standard)

Comment Only relevant when the National Street Gazetteer referencing system is used for referencing purposes.

3.516 UnsuitableAccomodation Description: Unsuitable accomodation in the sense that it does not meet his/her needs (e.g. overcrowded, lacks basic amenities, etc) Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

http://www.idea-knowledge.gov.uk/idk/core/page.do?pageId=1703920


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3.517 Usage Description: Extent of defendant/offender use of a particular substance. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 9 Maximum 25 Default None Values Ever used

Recent use Not known to have used


Comment None

3.518 VehicleCode Description: Identifies offences involving an LGV or PCV that are of interest to the DfT. Previously known in some circles as Vehicle Type. Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 07/06/2006 Optionality Optional Minimum 1 Maximum 1 Default None Values L Large Goods Vehicle or Passenger carrying Vehicle,

O Other


Comment None


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3.519 VehicleOperatorsLicenceNumber Description: Identifies the Vehicle Operator's Licence Number. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 26/06/2006 Optionality Optional Minimum None Maximum None Default None Values None Validation None Based On None


3.520 VehicleRegistrationMark Description: Identifies the unique registration mark of a vehicle Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version None Status Approved Status Date 07/06/2006 Optionality Optional Minimum 1 Maximum 11 Default None Values None Validation Alphanumeric Based On None Comment None


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3.521 VerdictCode Description: The finding (decision) of the court Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 5 Default None Values Verdict Validation List Data Values. Codes and Descriptions are as

follows-

CRIMINAL (Magistrates’ and Crown Courts): AA Autrefois Acquit AC Autrefois Convict G Guilty NC No Conviction NG Not Guilty NGIS Not Guilty by reason of insanity NV No Verdict UNFIT Unfit to Plead CIVIL VERDICTS (Magistrates’ Court only): FPR Proved FNPR Not Proved

Validation Alphabetic. If Result Type = F a verdict must be recorded. May also be used when Result Type = I or P.



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3.522 VerdictDescription Description: The finding (decision) of the court Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 5 Maximum 32 Default None Values Verdict Validation List Data Values. Codes and Descriptions are as

follows-

CRIMINAL (Magistrates’ and Crown Courts): AA Autrefois Acquit AC Autrefois Convict G Guilty NC No Conviction NG Not Guilty NGIS Not Guilty by reason of insanity NV No Verdict UNFIT Unfit to Plead CIVIL VERDICTS (Magistrates’ Court only): FPR Proved FNPR Not Proved

Validation Alphabetic. If Result Type = F a verdict must be recorded. May also be used when Result Type = I or P.


3.523 VictimsOfBehaviourDetails Description: Details who were the victims of this behaviour Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards Comment None


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3.524 VictimType Description: One or more of the following values:- 1. Specific targeted victim. This includes any victim who is chosen for a particular reason (e.g. because they belong to a particular group – for instance a particular ethnic or religious group) or because the young person has a grudge against them. The key issue here is not whether the victim was already known to the young person/offender but whether s/he was selected for a specific reason. 2. Vulnerable victim. This includes the elderly, people with disabilities and children younger (or much smaller) than the offender. 3. Repeat victim. This means more than one offence by the young person against the victim of the current offence/s. 4. Victim not known to offender 5. Racially motivated offence 6. Same gender as young person/offender Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 13 Maximum 35 Default None Values Vulnerable victim

Specific targeted victim Not known to young person Same gender as young person Same ethnic group as young person Repeat victim


3.525 VulnerabilityEvidence Description: Evidence of vulnerability Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 1000 Default None Values None Validation None Based On YJB internal Data Standards Comment None


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3.526 WantsToDealWithProblems Description: Real evidence of wanting to deal with personal problems in life Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.527 WantsToStopOffending Description: Shows real evidence of wanting to stop offending Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.528 WarrantIssueDate Description: The last date for a party to comply with the terms of a direction. It must be on or after the date that the court issued the direction. Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 10 Maximum 10 Default None Values CC – (00 to 99); YY – (00 to 99); MM – (01 to 12); DD – (01 to 31) Validation Must be a valid date in the format CCYY-MM-DD

Wher there is an accompanying start date, must be after the start date

Based On None

Comment None

3.529 WelshIndictmentWording Description: The full Welsh wording of the offence as used in an indictment heard at Crown Court, supplied by CPS, with spaces for variables Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 07/06/2006 Optionality Optional Minimum 1 Maximum 2500 Default None Values None Validation Alphanumeric.

In PNLD the variable data is identified as “**(..xxxxx..)” or “**[..xxxxx..]” where xxxxx is the value of the variable.

Based On PNLD

Comment This Data Element may be deleted if charges and indictments have the same Offence Code in the future, any indictment code entries will also be deleted at that time. Welsh Language versions of indictment wordings etc are produced on an “as required” basis.


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3.530 WelshLegislation Description: Welsh version of the act and section in full (not coded) e.g. for the offence No speedometer fitted Contrary to regulation 35(1) of the Road Vehicles (Construction) - the contents of this Data Element will be written in the Welsh language: Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 08/05/2006 Optionality Optional Minimum 1 Maximum 350 Default None Values None Validation Alphanumeric Based On PNLD

Comment None.

3.531 WelshOffenceWording Description: The full wording of the offence in Welsh as used in a charge against the defendant recorded on PNLD with spaces for variables Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 07/06/2006 Optionality Optional Minimum 1 Maximum 2500 Default None Values None Validation Alphanumeric.


Based On PNLD

Comment Welsh Language versions of offence wordings etc are produced on an “as required” basis.


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3.532 WelshStatementOfFacts Description: The full Welsh wording of the statement of facts with spaces for variables Owner CJS IT Governance CJSE Programme Board Version 4 Previous Version 2 Status Approved Status Date 25/06/2006 Optionality Optional Minimum 1 Maximum 4000 Default None Values None Validation Alphanumeric.


Based On PNLD

Comment Welsh Language versions of offence wordings etc are produced on an “as required” basis.

3.533 WhenIsBehaviourLikelyToOccurOpinion Description: Opinion on how soon is harmful behaviour likely to occur Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Optional Minimum 0 Maximum 20 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.534 WillCauseSeriousHarmToOthers Description: Opinion that he/she will engage in future harmful behaviour Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None

3.535 WitnessFamilyViolence Description: Witnessing of violence in family context Owner CJS IT Governance CJSE Programme Board Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 2 Maximum 10 Default None Values Don't Know



Comment None


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3.536 YOTPractitionerCompletedBy Description: Name of the Youth Offending Team (YOT) Practitioner who completed the Risk Of Serious Harm (ROSH) assessment. Owner CJIT Information Management Version 4.3 Previous Version None Status Approved Status Date 06/09/2007 Optionality Mandatory Minimum 35 Maximum 70 Default None Values None Validation None Based On YJB internal Data Standards

Comment None

3.537 YouthOffendingTeamSubDivision Description: A part of a Youth Offending Team, could be a section, division etc according to local organisation management by function, geographical split etc. May also be created solely for secure email group mailbox purposes. Not suitable for a CV table as each YOT may have a different classification of sub-divisions. Owner CJS IT Governance CJSE Programme Board Version 4.2 Previous Version None Status Approved Status Date 06/06/2007 Optionality Optional Minimum 1 Maximum 255 Default None Values None Validation None Based On YJB internal Data Standards

Comment None


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3.538 YouthOffendingTeamUniquePersonId Description: Code which uniquely identifies a young person (YP). The code is locally allocated by the Youth Offending Team (YOT). Subject to design finalisation the code is a six (6), digit number constructed using the Youth Offending Team (YOT) ID allocated by the legacy system concatenated with a sequential number uniquely identifying the young person. The code is not necessarily synonymous to the organisation unit, (OU) code third level. Owner CJS IT Governance CJSE Programme Board Version 4.0 Previous Version None Status Approved Status Date 07/06/2006 Optionality Optional Minimum 8 Maximum 8 Default None Values None Validation Youth_Offending_Team_ID part of code must relate to a valid

identifier for a YOT. Based On YJB internal Data Standards Comment None.

END of DOCUMENT

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