CJ Diesel Refilling Gasoline Station

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CHAPTER 1

THE PROBLEM AND ITS SETTINGS


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INTRODUCTION


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Accounting Information System

is a subsystem of Management

Information System that processes

financial transactions to provideinternal reporting to managers for

the use on planning and controllingcurrent and future operations.


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Accounting information systems are

composed of six main components:

1. People

2. Procedures and instructions

3. Data

4. Software

5. Information technology infrastructure

6. Internal controls and security measures


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The researchers found out that

CJ Diesel Gasoline Station encoun-

tered some problems such as un-

derestimation of expenses, salesand revenues, as well as the lost

receipts and erroneous records ofinventories and stocks.


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AIS ensures that all reports aretimely so that decision makers are

not acting old, irrelevant infor-

mation and rather able to act

quickly and effectively based on

report results.


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HISTORICAL BACKGROUND


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- Established last June 2006.

- Financed by Mr. Boy Pardilla.

- Registered under Mr. Sofronio P.

Batocabe.

- Named after Mr. Batocabes son (CJ).

- Located at Barangay Labuin PilaLaguna, across Kenyo Garden, along thehighway.


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Aside from having a refilling

Gasoline station, the company also

sells Liquefied Petroleum Gas(LPG).


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ORGANIZATIONAL STRUCTURE


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Mr. Boy Padilla

Owner

Mr. Johnny Valenzona

Cashier

Mr. Tony BerooMaintenance

Mr. Jun Batocabe

Operator


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OBJECTIVES OF THE STUDY


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a) To provides accurate, reliable and timely.

b) Financial Information for the Business

management.

c) To meet the advancement of financial

and operational data using computer.


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d) To provide faster payments and billings of

customers or provides reliable confirmationof transactions.

e) To integrate and fulfill the businesstransaction on a minimum time.

f) To provide the information used indecision making and companys business

flow.


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SCOPE AND LIMITATION


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This accounting information system will

help them keep records and transactions. It

also provides clear and accessible records

for the accounting of the establishment.

This accounting information system will

show the records of the employee, the dayto day sales of the establishment, as well as

the inventory of the stocks and products.


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Due to limited knowledge of the

researchers on how to make accounting

information system, it will not be asbroad as other programmers did. It will

have limited information installed and

can only be accessible to the owner.


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STATEMENT OF THE PROBLEM


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The study sought to investigate the

benefits of Accounting Information

System within the establishment.


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1. What can the study contribute to

improve the manual system of CJDiesel Refilling Gasoline Station?


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2. What are the effects of using

manual system of CJ when it comesto:

EfficiencyReliability

EffectivenessTimely


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3. What are the factors affecting

the usage of AIS?

4. What are the challenges and

opportunities on having AIS?


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SIGNIFICANCE OF THE STUDY


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AIS is important because anytimeinformation can be found in the

computer.

It also separate tasks and ensurecontrols of different accounts.

It helps users to sustain its individual

accounts and knowing the status of it.


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In EnterpriseThe system provides an effective,

reliable and efficient performancefor the establishment.

It will also help the establishment

become competitive against other

well known company.


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In ConsumersConsumers will also benefit from

this kind of management becausethe establishment can serve them

accurately, reliably and faster.


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HYPOTHESIS


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1. Having a computerized system of

accounting will help the establishment

perform faster transaction and keeptrack of records to avoid overstate-

ments and understatements of income

due to lost records.


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2. Using manual system will result

to:

Efficiency - Working productivity with a

minimum wasted effort or expense.

Reliability Manual system was not fully

reliable because it may lose records thatwill result to erroneous output.


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Effectiveness Effectiveness was alsoaffected by manual system because it

limits the production due to a lot of time

consumption.

Timely Records will not be produced

easily.


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3. Factors affecting the usage of AIS

were as follows:

Degrading Personel

Increasing Consumption

Customers Approach


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4. Challenges and opportunities on

having an AISDue to that they already adapt the

manual approach it is a trial for them toadapt modern approach using AIS.

Using AIS is a whole new level approach

tool for effective and efficient storage ofinformation.


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THEORETICAL FRAMEWORK


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Requirements

Analysis

Design

Implementation

System Test

Iteration

objectives or

change requests

Test Release

SYSTEM DEVELOPMENT CYCLE: ITERATIVE MODEL


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CHAPTER 2

THE REVIEW OF RELATEDLITERATURE AND STUDIES


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Related Literature


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Foreign Literature

Rapid Consumption - Over the years many

countries frequently needed the fuel fromthe Middle East for daily life of all people.

Increasing its consumption makes the

economy of the country process properly.


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The source of fuel limit - The heart of

Middle East are the richest in terms of fuel,

many countries are deeply relying on their

products.


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Little vs. Huge - Those countries exporting

fuel know that their products are so

precious make a wise decision to add some

amount on it and slice up the fuel per barrel.


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Environment matters - It is true that fuel

can run up economy drastically, however

when the Revolutionary Era came out or

other call is Engine Era many people are

delighted using this fuel it is effective and

efficient for working matters.


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Local Literature

Here in the Philippines Refilling Station

is one of the Businesses that so fast in every

transaction cause of increasing the Econo-

mic growth. There also huge companies

dominantly in the fields of refueling like

Petron, Shell, Caltex and others adding up

some chemicals so that it is more appealing

to the customers.


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Related Studies


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Foreign Related Studies

The team decides to choose the Harvard

System. According to the research done,

they have program blends of topics from

accounting, international auditing and

information systems to develop the

knowledge, skills and abilities needed in the

accounting profession.


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SYNTHESIS OF THE STUDY


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The primary goal of this study isto propose an accounting informa-

tion system that will help every

establishment keep records, have

an accurate data and fasten every

transaction as well as to have theirrecords.


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Thank you!

CJ Diesel Refilling Gasoline Station

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