CIVILIAN SECRETARIAT FOR POLICE

CIVILIAN SECRETARIAT FOR POLICE 1CIVILIAN SECRETARIAT FOR POLICE

PRESENTATION TO THE PORTFOLIO COMMITTEE FOR POLICE: ANNUAL

PERFORMANCE PLAN 24 APRIL 2013

CIVILIAN SECRETARIAT FOR POLICE 2

VISION, MISSION AND STRATEGIC OVERVIEW

VISION: A transformed and accountable Police Service that reflects the values of our developmental State

MISSION: To provide efficient and effective civilian oversight of the police and to enhance the role of the Minister of Police

STRATEGIC GOALS OF THE CSP:Ensuring the Minister is well advised and supported by the CSP and a service-delivery orientated police service that is accountableQuality and evidence based strategic research, policy advise and legislative support to the Minister of PoliceDeepen public participation in the fight against crimeEnhance accountability and transformation of the SAPS


INTRODUCTION

Enactment of the Civilian Secretariat for Police Service Act provided the Civilian Secretariat for Police full powers & responsibility to interact with provincial Departments of Safety & the SAPS

Engagements with Provincial Departments of Safety led to development of Customized Sector Indicators being concluded & approved by National Treasury

A Compliance Forum is being initiated between SAPS & the Secretariat for effective oversight

Provincial forums have been established to address oversight, research & partnerships

The CSP has a finalized organizational structure and this has capacitated the CSP to perform its institutional mandate

Systems are being put in place towards a designated department in 2014/15


KEY 2013/14 POLICIES, LEGISLATIONS & PRIORITIES

General Policies and priorities:National Development PlanOutcome 3: All People are and feel safeOutcome 12: An efficient, effective and development – orientated Public Service and an empowered, fair and inclusive CitizenshipCriminal Justice Revamp

Internal Polices and legislation: Ministerial 10 point planThe White Paper on Policing (Currently the Green Paper on Policing which is being processed for publication)The White Paper on Safety and Security (JCPS Cluster Paper focusing on broader social issues)Review of the South African Police Service Amendment Bill (Align SAPS Act with White paper on Policing and Constitution)


STRATEGIC OUTCOMES

A CSP that provides strategic direction and has effective administrative management systems and supports the Minister of Police in fulfilling his constitutional mandate

A CSP that effectively manages the provision of HR management and HR development management The provision and integration of communication services within the CSP Efficient and effective use of resources in a compliant manner A partnership strategy that mobilizes role-players and stakeholders in strengthening collaboration in crime prevention Strengthened cooperation with other government departments Communities mobilisation in crime prevention activities Strengthened collaboration between government and the private/ academic sector Clearly developed policies around major policing issues Effective research programme on policing Recognized research information Effective policing legislation able to be implemented by SAPS Improved performance of SAPS through engagement with the CSP on budgeting and planning processes A transformed professional police by monitoring and evaluating the conduct of SAPS Improved implementation of policy and legislation by SAPS through regular monitoring by CSP Credible evaluations of SAPS projects and plans


OVERVIEW OF STAFFING

The staff establishment of the CSP was signed off by the Minister of Police and the Minister of Public Service and Administration at the end of 11 April 2012

The staff establishment of the CSP has now grown to 102 staff members and by the end of May 2013 should be at 111 people

All Chief Director posts have been filled including CD Corporate Service, CD legislation and the CFO Posts outstanding by end of May 2013 will be posts where no suitable candidates were found By the end of June 2013 all posts will be filled (114)

Year Staff Establishment Actual Establishment

2011/12 53

2012/13 114 83

2013/14 (current) 114 100

2013/14 (end May) 114 111


SECRETARIAT BUDGET

ITEM BUDGET (R’000)OPERATIONAL 25,062

PERSONNEL 57, 772

TOTAL 82,834

PROGRAMME BUDGET (R’000)ADMINISTRATION 67,102

PARTNERSHIP 3,529

POLICY & RESEARCH 2,025

LEGISLATION 1,380

MONITORING & EVALUATION 8,798

TOTAL 82,834


PURPOSE: TO PROVIDE FOR THE MANAGEMENT, LEADERSHIP AND ADMINISTRATION OF THE CIVILIAN SECRETARIAT

Sub-programmes Office of the Secretary of PoliceCorporate Services (HRD, Information and Technology, Communication and Auxiliary Services)Office of the Chief Financial Officer (Supply Chain and Finance)

PROGRAMME 1: ADMINISTRATION


PROGRAMME 1: ADMINISTRATION

ITEM BUDGET (R’000)OFFICE OF THE SECRETARY 1,933

CORPORATE SERVICES 2,502

OFFICE OF THE CFO 3,995

COMMUNICATIONS 900

PERSONNEL 57,772

TOTAL 67,102


PURPOSE: TO PROVIDE EFFICIENT AND EFFECTIVE CIVILIAN SECRETARIAT TO SUPPORT AND ENHANCE THE ROLE OF THE MINISTER

STRATEGIC OBJECTIVE An effective and efficient Secretariat able to fulfill its mandate

The following areas will be a priority: Effective planning in the CSP (Strategic Plan, APP, Annual Reporting, Performance Planning and Quarterly Reporting) Effective co operation between IPID and CSP (Joint consultative forums) Effective Performance Management (Performance agreements signed and implemented across the CSP) Compliance with the PFMA, DPSA Performance Management System MINMEC (meetings and reporting) Full implementation of Civilian Secretariat for Police Service Act (Implementation of structure, provincial alignment and measures in place to become a designated department)Strategic & technical advice to the MinisterEngagement of government departments through JCPS Cluster processes

SUB-PROGRAMME: OFFICE OF THE SECRETARY FOR POLICE


SUB-PROGRAMME: CORPORATE SERVICES

PURPOSE:

TO PROVIDE A RELIABLE AND EFFICIENT CORPORATE SERVICE TO THE CSP THAT INCLUDES THE PROVISION OF HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT SERVICES AS WELL AS EMPLOYEE RELATIONS, COMMUNICATION & INFORMATION TECHNOLOGY SERVICES AND AUXILIARY SERVICES

Sub-sub programmes

Human Resource Management & Development Communications & Information and Technology Services Information & Technology Auxiliary Services


SUB-SUB PROGRAMME: HUMAN RESOURCE MANAGEMENT & DEVELOPMENT

PURPOSE: TO MANAGE THE PROVISION OF HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT SERVICES

STRATEGIC OBJECTIVE An effective Human Resource Management and Development Services in place

The following areas will be a priority: Compliance with Departmental requirements (Reporting to Public Service Commission, DPSA, PSETA, Department of Labour & other relevant departments)All posts filled by June 2013 and any further posts filled within three monthsImplementation of new approved organizational structureSkills audit conductedApproved office manual Persal functions implementedApproved HRM & HRD PlanPolicies approved: Diversity Management, EHW & Disciplinary Code of Conduct workshop conductedApproved WSDPEffective EHW programme implemented


PURPOSE:TO DEVELOP A COMMUNICATION PLAN THAT WILL CONTRIBUTE TO THE SUCCESSFUL IMPLEMENTATION OF THE COMMUNICATION STRATEGY ON THE MANDATE AND THE FUNCTIONING OF THE CIVILIAN SECRETARIAT FOR POLICE

STRATEGIC OBJECTIVE To provide communication services for the Civilian Secretariat for Police

The following areas will be a priority: Implementation of a Communication Strategy Increasing awareness of the CSP through facilitating public awareness of the

Secretariat Facilitating integration of communication functions within the Secretariat Increasing awareness of CSP in government and particularly SAPS Building external relations with relevant stakeholders Providing communication functions for all Secretariat events and campaigns Providing a communication plan to position the function of the Judge

SUB-SUB-PROGRAMME:COMMUNICATION


SUB-PROGRAMME: OFFICE OF THE CHIEF FINANCIAL OFFICER

PURPOSE: TO PROVIDE PFMA-COMPLIANT FINANCIAL, ACCOUNTING AND SUPPLY CHAIN SERVICES TO THE CIVILIAN SECRETARIAT FOR POLICE

Sub-sub programmes

Supply Chain Management Office Financial Management


PURPOSE: TO PROVIDE PFMA COMPLIANT SUPPLY CHAIN SERVICES TO THE CIVILIAN SECRETARIAT FOR POLICE

STRATEGIC OBJECTIVE

Ensure sound corporate governance and provide PFMA compliant supply chain services and asset management services in the Secretariat

The following areas will be a priority: Operational SCM system in accordance with Public Service systems Implementation of Shared Service Agreement with SAPS, Service compliance with

Treasury prescripts, practice notes and guidelines, rotation of suppliers utilized from updated database, verified invoices of creditors & payment to creditors within 30 days of receipt of invoice, risk management, maintenance of updated Asset Register and asset management plan, disposal of assets, signed Codes of Conduct

Procurement plans prepared and submitted to Treasury Procurement plans implemented timeously

SUB-SUB PROGRAMME: SUPPLY CHAIN MANAGEMENT


PURPOSE: TO PROVIDE PFMA-COMPLIANT FINANCIAL, ACCOUNTING AND SUPPLY CHAIN SERVICES TO THE CIVILIAN SECRETARIAT FOR POLICE

STRATEGIC OBJECTIVE

An efficient and effective budget and financial budget management in line with all financial policies, prescripts and legislation

The following areas will be a priority:

Improvement of budgeting and spending patterns Upgraded Financial Management Systems in place Accurate financial reports submitted timeously as per PFMA requirements Payment to creditors within 30 days of receipt of invoice Midterm review conducted Establishment of financial systems independent of SAPS Compliance with National Treasury processes

SUB-SUB-PROGRAMME: FINANCIAL MANAGEMENT


RISKS & MITIGATION OF RISKS

Risks Training that is not needs based Suitable candidates to match post requirements Growth of CSP and demands on HR Public & SAPS/ Knowledge of CSP Non compliance and ensuring effective systems in place before 31 March 2014 Ineffective budgeting and poor spending patternsMitigation of Risks Alignment of WSP’s to PDP’s Qualification and security audit of candidates/ staff Skills audit to include competency rating and development Training linked to skills audit and competency identification Implementation of Communication Strategy Use of Internal audit and KPAs as management tools Induction and initiation of policy and procedure manual Implementation of project plan for transition towards a designated department which addresses the risks

as identified Putting in place effective budgeting process Regular monitoring and reporting on spending patterns Procurement and spending plans in place


PROGRAMME: PARTNERSHIPS

PURPOSE: TO MANAGE AND ENCOURAGE NATIONAL DIALOGUE ON COMMUNITY SAFETY AND CRIME PREVENTION

Sub-programmes Civil Society Partnerships Intergovernmental Partnerships Community Outreach Programmes Public-Private Partnerships


PARTNERSHIP BUDGET

SUB-PROGRAMMES BUDGET (R’000)Civil Society Partnerships 486Intergovernmental Partnerships 625Community Outreach Programmes 2,047Public Private Partnerships 371TOTAL 3,529


SUB-PROGRAMME:CIVIL SOCIETY PARTNERSHIPS

PURPOSE TO MANAGE AND FACILITATE CIVIL SOCIETY PARTNERSHIP IN CRIME PREVENTION

STRATEGIC OBJECTIVE Strategic collaborative partnerships between government and civil society with regard to safety and crime prevention

The following areas will be a priority: Initiate relationships on crime prevention and safety programmes (Implementing Interfaith and Traditional leaders workgroups and agreements)Sustain relationships with stakeholders Roll out anti-crime campaigns/programmes (Roll out of Stolen Goods Campaign)


SUB-PROGRAMME:INTERGOVERNMENTAL PARTNERSHIPS

PURPOSE TO PROMOTE INTERGOVERNMENTAL COOPERATION ON COMMUNITY SAFETY AND CRIME PREVENTION

STRATEGIC OBJECTIVE Enhanced intergovernmental co-operation on safety and security issues through a coordinated effort

The following areas will be a priority: Roll out establishment of CSFs at provincial levelImplementation of monitoring tool to ensure alignment and functionality of CSFsEvaluation of the functionality of CSFs in all provinces based on monitoring tool Ensure the continued support of local government Sustain working relationship with stakeholders through the National Task Team


SUB-PROGRAMME: COMMUNITY OUTREACH PROGRAMMES

PURPOSE TO PROMOTE, ENCOURAGE AND FACILITATE COMMUNITY PARTICIPATION IN SAFETY PROGRAMMES

STRATEGIC OBJECTIVE Maximum participation of communities in crime prevention initiatives

The following areas will be a priority: Engagements on public participation meetings (through Izimbizo)Implement community outreach programmes with stakeholders (follow up on issues arising from Izimbizo)Roll out and implementation of CFP policy guidelines in provincesEstablishment of National Training Committee and production of CPF training manualEvaluation of provincial progress regarding policy implementation


SUB-PROGRAMME: PUBLIC PRIVATE PARTNERSHIPS

PURPOSE TO MANAGE AND FACILITATE PUBLIC PRIVATE PARTNERSHIPS PROGRAMMES

STRATEGIC OBJECTIVE

Ensure a collaborative effort between government, private and academic sectors on crime prevention initiatives

The following areas will be a priority: Safety and crime projects with academic institutions (role of academics in the broader issues of Safety and Security)Roll out of the Small Business Strategy (Cluster departments and business)Extend TOR of working group and MOU with business (including using business as a platform)Sustain working group on rural safety (involving Unions, farmworkers and Agri-SA)


RISKS & MITIGATION

RisksDependency on other stakeholders, provinces, local government and cluster departmentsCapacity within the unit and orientation of new membersLack of policies on partnerships

Mitigation of RisksProvincial partnership forums establishedNational Working Group established with JCPS clusterFormal relations established with SALGA to drive role of local governmentTraining of existing staff developed based on capacity assessmentsInduction for all new staffPolicies being developed and all programmes include operational plans


PROGRAMME:POLICY & RESEARCH

PURPOSE: TO PROVIDE POLICY ADVICE AND RESEARCH SERVICES TO THE SECRETARY OF POLICE

SUB-PROGRAMMES Policy Development Research Development Resource Information Centre


POLICY & RESEARCH: BUDGET

SUB-PROGRAMME BUDGET (R’000)Policy Development 883

Research Development 1,082

Resource Information Centre 60

TOTAL 2,025


SUB-PROGRAMME: POLICY DEVELOPMENT

PURPOSE OF THE PROGRAMME TO DEVELOP POLICING POLICIES

STRATEGIC OBJECTIVE Evidenced-based policies around policing areas

The following areas will be a priority: Finalised overarching police policy (White Paper on Policing tabled and piloted in Parliament) Development of a comprehensive policy involving the JCPS Cluster to address broader safety and security issues (Draft White Paper on Safety and Security)Special policy and strategy developments: Detectives Turnaround Strategy, approach to minimum force, IGR gang strategy


SUB-PROGRAMME: RESEARCH DEVELOPMENT

PURPOSE OF THE PROGRAMME TO UNDERTAKE RESEARCH IN AREAS OF POLICING AND CRIME

STRATEGIC OBJECTIVE Strategic research on crime and policing to the Secretary of Police

The following areas will be a priority: Annual national trend report on crime and policing Ensuring that provincial aspects of policing are included in identification of priorities (Consolidation of MINMEC reports) Special research projects on aspects of policing: Recruitment to Retirement Strategy & Rural Safety ProjectOther special projects on key areas of policing


SUB-PROGRAMME: RESOURCE INFORMATION CENTRE

PURPOSE OF THE PROGRAMME:

TO PROVIDE RESOURCE INFORMATION MANAGEMENT TO THE CIVILIAN SECRETARIAT AND RELEVANT STAKEHOLDERS

STRATEGIC OBJECTIVE Resource and information support to the Secretariat and relevant stakeholders

The following areas will be a priority: Historical research done by SAPS & external role players Information on best practices into policing internationally Reports prepared by the Civilian Secretariat All legislation, National Instructions and Standing Orders with regard to policing Information relating to policing dealt with in Parliament Providing the Secretary with current & historic information on specific areas Conducting research into specific areas identified by the Secretary



RisksDelays in timelines linked to work loadDelays in information received from SAPSCapacity and skills in the Unit

Mitigation of risksProject plan with approved priorities and times developedResearch protocols developed on information required form SAPSVacancies filledApproved training and development plan in placeUse of interns


PROGRAMME: LEGISLATION

PURPOSE: TO PROVIDE LEGISLATIVE SUPPORT SERVICES TO THE SECRETARY OF POLICE

STRATEGIC OBJECTIVE

An effective and constitutionally-compliant departmental legislative framework for effective policing


LEGISLATION: BUDGET

ITEM BUDGET (R’000)LEGISLATION 1,380

TOTAL 1,380


PROGRAMME: LEGISLATION

PURPOSE TO PROVIDE LEGISLATIVE SUPPORT SERVICES TO THE SECRETARY OF POLICE

STRATEGIC OBJECTIVE

An effective and constitutionally-compliant departmental legislative framework for effective policing

The following areas will be a priority: Review of the South African Police Service Act (alignment of Act with Constitution and policies)Piloting DNA Database legislation through Parliament (Criminal Law (Forensic Procedures) Amendment Bill, 2013)Revision and piloting of Private Security Industry Regulation Amendment Bill, 2012 Regulations: South African Police Service Amendment Act 10 of 2012 (relating to DPCI), Criminal Law (Forensic Procedures) Amendment Act, 2013 (once passed), South African Police Service Act (comprehensive), 2013 (once passed) Advice and support to Secretary for Police on statutory obligations and responsibilitiesOpinions to Minister on Constitutional and legal matters affecting policing as may be required or necessary


RISKS & MITIGATION

RisksLack of personnel with the necessary experience in drafting and researchingDeadlines not adhered to and delays in complying with deadlinesReliance on finalization of policy impacting on legislative Bills

Mitigation of RiskRevision of legislation programme and rationalization of programmeDedicated unit establishedProject plans for all legislation and monitoring tool in place to track deadlinesLegislative task team establishedEnsuring access to necessary legal material in place


PROGRAMME: MONITORING & EVALUATION

PURPOSE: TO PROVIDE OVERSIGHT OF THE SOUTH AFRICAN POLICE SERVICES THROUGH EFFICIENT AND EFFECTIVE MONITORING AND EVALUATION

SUB-PROGRAMMES Police Performance Police Conduct Compliance Evaluations


MONITORING & EVALUATION: BUDGET

SUB-PROGRAMMES BUDGET (R’000)Police Performance 370

Police Conduct 120

Compliance 757

Evaluations 2,051

Information Management 5,500

TOTAL 8,798


SUB-PROGRAMME: POLICE PERFORMANCE

PURPOSE: TO MONITOR PLANNING PROCESSES, BUDGET UTILIZATION AND PERFORMANCE OF THE SOUTH AFRICAN POLICE SERVICE

STRATEGIC OBJECTIVE

To improve the performance of SAPS by monitoring planning processes, budget utilization and performance of the SAPS

The following areas will be a priority: Effective oversight visits of local stations (oversights visits conducted and reports compiled)

Trend reports on police stations service delivery (based on analysis of oversight trends)

Assessment of SAPS budget (Analysis reports)

Assessment reports on the implementation of Ministerial priorities, APPs and SDIP

Systems developed and deployed (IMS)

Uptake of recommendations by the SAPS

Special Projects on key areas of SAPS as identified


SUB-PROGRAMME: POLICE CONDUCT

PURPOSE: TO MONITOR AND EVALUATE THE CONDUCT, INTEGRITY AND TRANSFORMATION OF THE SOUTH AFRICAN POLICE SERVICE

STRATEGIC OBJECTIVE

To contribute to the professionalization of the police service by monitoring conduct, integrity and transformation processes

The following areas will be a priority: An effective complaints management system in place

Assessment of SAPS litigation

Ongoing review of SAPS disciplinary outcomes/decisions and processes

Uptake rate of recommendations by the SAPS

Special projects into key areas identified


SUB-PROGRAMME: COMPLIANCE

PURPOSE: TO MONITOR AND EVALUATE COMPLIANCE TO POLICING POLICIES LEGISLATION AND MINISTERIAL DIRECTIVES BY THE SOUTH AFRICAN POLICE SERVICE

STRATEGIC OBJECTIVE

To increase adherence to policies legislative mandates, Ministerial directives and policing priorities by the South African Police Service

The following areas will be a priority:

Oversight of implementation of legislation: Sexual Offences Act, Child Justice Act, DVA compliance (reports complied)

Oversight of implementation of policing policies: Public order policing & other policies approved by the Minister


Special projects on key areas identified


SUB-PROGRAMME: EVALUATIONS

PURPOSE:TO EVALUATE THE EFFECTIVENESS OF PROGRAMMES IMPLEMENTED BY THE SOUTH AFRICAN POLICE SERVICE

STRATEGIC OBJECTIVE

To improve the implementation of SAPS programmes/projects by providing credible and useful evaluation information

The following areas will be a priority: Approved three year evaluation plans resulting in reports on specific areas, e.g Resolving of Crime, SAPS Garages

Engage with evaluation processes within the JCPS & DEVCOM and identification of areas requiring attention regarding policing


Special Evaluation Projects into key areas identified



RisksPoor quality reports received from provincesSlow response to information requested from by SAPSLack of uptake of recommendationsPolicy vacuums in M&E

Mitigation of RisksHOD’s forum addressing information received by provincesTraining intervention undertakenRegulations of CSP provide for access to informationCompliance forum established to address DVA being broadened Develop M&E policies and procedures


Thank You

Enkosi

CIVILIAN SECRETARIAT FOR POLICE

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