Civil Rights Review. To show that a county has done reasonable effort to provide programs to a...
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Transcript of Civil Rights Review. To show that a county has done reasonable effort to provide programs to a...
![Page 1: Civil Rights Review. To show that a county has done reasonable effort to provide programs to a diverse audience! Presentation Goal: make it easier throughout.](https://reader035.fdocuments.in/reader035/viewer/2022062519/5697bfd11a28abf838caaf08/html5/thumbnails/1.jpg)
Civil Rights Review
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Civil Rights Review
•To show that a county has done reasonable effort to provide programs to a diverse audience!
•Presentation Goal: make it easier throughout the year to file required documents as you go to ensure smooth reviews
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Civil Rights Compliance Review Guide
•Latest version•Reviewed every 3 years•22 page document •6 sections•IV is 4-H related
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Section a: Attendance Records•Attendance records File - 1/year•File with Event & Activity Summary sheet
attached to sign sheets•Educational events use attendance sheets &
competition use registration•Attendance sheets contain▫Title of Event, Date, Estimated number of people,
Race & Gender• Not expected for large event*Compile as obtained
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Notifications
News Articles •Print your news articles with non-discrimination clause
and place in file•After the paper runs the article cutout article, name of
paper, and date glue on a paper•Staple 2 articles together to show that you did submit
article with non-discrimination clause and the paper choose to not print it
NewslettersFlyersProgram specific Handouts*Compile as obtained
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Section b: Plan of Work
•Plan of Work file – file Timelines•Club Management File – File yearly plan•ES237 File – file Report yearly
* Reports need to show reasonable effort to reach minorities
* Compile Annually
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•Organized Groups receiving significant assistance
•If one person gets the card it can be copied for other areas
•Example – civil groups
Section c: Certification of organized groups for non-discrimination
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Section c: Certification of organized groups for non-discrimination
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Section d: PAC
•List of Council members▫name, address, group, term, race & gender▫use excel sheet provided by state/district
staff•Map with key
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Section e: Constitution & Bylaws
•State Membership Guidelines•County Handbook and/or
Bylaws•Must have non-discrimination
cause included in document
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Section f: Mailing List
•Youth•Adult •Grassroot *All need to be scored at the top with total
number, race and gender
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Section g: Maps of 4-H Clubs & Groups
•Maps should include a key•Show areas that clubs cover •Include a list of clubs that cover the entire
county
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Section h: Awards•State Awards Handbook •County Handbook•Banquet Scripts•County Awards List•Must include selection
requirements
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Section i: Volunteer Leaders
•File with a list of leaders▫Include name, club, type of leader, race and
gender •VAC File▫use the page from the Club Management Report
•Volunteer files - signed - check sheet in each file - locked cabinet
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Section j: Special Efforts
•Include any special efforts that have been used to recruit and involve minority leaders
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•Used to determine “parity” of participation•Is participation equal or equivalent to the
population of the county
Parity Charts
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Parity Charts: Table 1
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Parity Charts: Table 2
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Parity Charts: Table 4
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Parity Charts: Table 5