City University of Hong Kong

School of Creative Media

Webook System 5

rev. 1.0

User Manual (Student)

2nd Draft

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Table of Content

SYSTEM LOGIN: 4

1) LOGIN THE SYSTEM 4

RESOURCE BOOKING: 5

EQUIPMENT BOOKING 5 SELECT CHECK OUT AND CHECK IN DATE 5 SELECT RESOURCE TYPE 6 CHECK THE AVAILABILITY 7 ADD TO CART. 8 SELECT PRODUCTION AND BOOK QUANTITY. 8 REMOVE THE ITEM FROM CART. 9 CHECK OUT 10

VENUE BOOKING 11

DISPLAY THE TIME SLOT WINDOW. 12 SELECT PRODUCTION 13 SUBMIT THE RESERVATION 13

VIEW BOOKING 15

DISPLAY BOOKING DETAIL 16 CANCEL BOOKING 16

VIEW ON-LOAN RECORDS 18

VIEW LOAN DETAIL 18

ON-LOAN RECORD RENEW 19

SELECT NEW RETURN DATE 19

PROJECT RESOURCE REQUISITION 22

CREATE NEW PRR APPLICATION 22 PROJECT NAME, SELECT COURSE, SELECT SUPERVISOR. 23 SELECT RESOURCES 24 SAVE PRR FORM 26 SUBMIT PRR FORM 27 PRINT SUBMITTED PPR 28

STUDENT LONG-TERM HDD LOAN 30

SELECT CHEK OUT DATE TIME 31 CHECK OUT LONG-TERM HDD RESERVATION 32

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RESOURCE ENQUIRY 34

VIEW THE AVAILABILITY 35

PRODUCTION ENQUIRY 36

REVIEW YOU LOAN RIGHT 37

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System Login: 1) Web link of the on-line booking system https://webbook.scm.cityu.edu.hk 2) Login the system with your e-id and password :

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Resource Booking: AV Equipment & Computer Equipment 1) Select “Equipment Booking” from Resource Booking

3) Select Check Out and Check In Date in the Calendar shown

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3) After Selected Check Out and Check In Dates, Click to Confirm the Selections. Error warning will be displayed : Selected Check Out Date or Check In Date is over 14 Days Selected Check In Date < Check Out Date Selected Check Out Date < Current DateTime 4) Select Resource Type that you want to be booked by clicking the Top Resource Selection menu.

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All resources under the selected type will be displayed. A shopping cart will be displayed if user have the right to book it and is available for loan.

You can check the equipment availability by clicking

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5) Click the Shopping Cart to add selected resource to Cart. 6) Select Production for eMoney deduction and input book Quantity.

Error Message will be displayed if you reach the preset Maximum Loan Quantity of the individual resource in the reservation period.

Error Message will be displayed if you reach the preset Maximum Loan Quantity of the same profile resource in the reservation period.

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7) Click the Shopping Cart button to add the selected item to your shopping cart.

8) Repeat the same process to add different resource to the Shopping Cart. All selected items in the Item Cart will be shown in the right panel Using to Remove the item from Cart.

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9) Click to confirm all required resources have been selected

10) Enter Password and Click to submit the reservation You will see the Confirmed Chop if Reservation confirmed

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Venue Booking 1) Select “Venue Booking” from Resource Booking

All Venue will be displayed. A shopping cart will be displayed if users have the right to book it.

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2) Click the Shopping Cart to display the Time Slot Window.

Occupied Slot Available Slot 3) Click the button to book the corresponding time slot. Booking time, Cost will be calculated

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4) Select Production for eMoney deduction

5) Enter Password and Click to submit the reservation

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You will see the Confirm Panel

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View Booking 1) Select “View Booking” from the Resource Booking.

2) All Your Confirmed and Cancelled Reservation will be displayed

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3) Detail of the booking will be displayed when you double clicking the respective reservation.

2) To Cancel Booking, Click

Booking can be cancelled 24 hour prior of the Check-Out time

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Enter Password and Click to Submit

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View On-Loan Records

fter users have check out the resources, Users can view their On-Loan Record A

o view the Loan Detail, double click the respective On Loan Record. T

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On-Loan Record Renew 1) To Renew the resources, Please Double Click the respective Loan Record. Detail Loan Item will be

displayed in the new window and Click

2) Select new Return Date and Click Button to check if Renew can be done?

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3) Result will be displayed like

4) If all Checks passed, User can enter Password to submit and renew all the resources listed.

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You will see the Renew Result as below.

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Project Resource Requisition

) To view your Project Resource Requisition, Selection Project Resource Requisition 1

2) To Create a new PRR Application, Click

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3) New PRR form will be displayed

3) Enter the Project Name, Select Course, Select Your Supervisor.

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4) Select Resources you wish to use in the project. Resource will be displayed by clicking the top menu

Select the required resource by Clicking the

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Enter the required Quantity and Duration Click “Add” to finish the selection.

5 All selected items will be shown. )

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6) To Save Click

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7) Submit the PRR, please enter Password and Click

After submitted, the Status will Changed to Pending.

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8) Student can Print out the submitted PPR form by Clicking

9) Hand the Printed PRR form to your supervisor to seek his/her approval 10) Return the Approved form to Production Center for Processing.

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11) After processed by Production Center, PRR form status will be changed from Pending to Processed

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Student Long-Term HDD Loan

1) If you can Borrow a Long term loan Hard Drive, button will be displayed on the User Profile after login.

2) Check will take to you the following page

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3) Click will take you to the Date Time Selection Panel, The HDD will add to Cart automatically.

4) Select the Check Out Date like Normal Reservation, the Check In Date will be fixed automatically.

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5) Check out as normal reservation

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5) Verify the HDD booking in View Booking

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Resource Enquiry 1) Select “Resource Enquiry” from Enquiry

2) Select Resource Type from the pull down menu

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3) Resources of the respective type will displayed.

4) You can Click to view the resource availability

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Production Enquiry 1) Select “Production Enquiry” from Enquiry

2) All Productions belong to you will be displayed

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3) You can review you Loan Right of a particular production by double click the respective row

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