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CITY OF PITT MEADOWS

Minutes of the REGULAR MEETING of Pitt Meadows City Council

held on July 7, 2015 at 7:00 p.m. in the Council Chamber of the Pitt

Meadows City Hall, 12007 Harris Road, Pitt Meadows, British

Columbia.

PRESENT:

Elected Officials:

Mayor J. Becker Councillor B. Bell Councillor B. Dingwall Councillor J. Elkerton Councillor T. Miyashita Councillor D. Murray Councillor M. Stark

Staff:

L. Jones, Director of HR, IT, and Communications K. Zanon, Director of Development Services and Operations D. Boag, Director of Parks and Facilities C. Harding, Manager of Financial Planning & Accounting L. Kelly, Deputy Clerk K. Elrick, Legislative Services Clerk

The meeting was called to order at 7:03 p.m. A. LATE ITEMS

There were no items received for this meeting. B. APPROVAL OF AGENDA

Agenda for the July 7, 2015 Regular Meeting of Council

MOVED by Councillor B. Bell, SECONDED by Councillor B. Dingwall, THAT the Agenda for the July 7, 2015 Regular Meeting of Council be approved.

CARRIED.

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C. ADOPTION OF MINUTES

Minutes of the June 16, 2015 Special Meeting of Council Minutes of the Regular Meeting of Council held on June 16, 2015 Minutes of the Special Meeting of Council held at 1:00 p.m. on June 23, 2015 MOVED by Councillor B. Bell, SECONDED by Councillor D. Murray, THAT the Minutes of the Special Meeting of Council held on June 16, 2015, the Minutes of the Regular Meeting of Council held on June 16, 2015, and the Minutes of the Special Meeting of Council held at 1:00 p.m. on June 23, 2015, be adopted.

CARRIED

D. ANNOUNCEMENTS

There are no items for this meeting. E. DELEGATIONS

1. Maple Ridge Pitt Meadows Arts Council - Art Can Change. Delegation by Karen Pighin, Communications Manager.

Maple Ridge Pitt Meadows Arts Council - Art Can Change. (

Lindy Sisson, Artistic Director, of Maple Ridge Pitt Meadows Arts Council, presented a video on the theme of art inspires change. She also informed Council that the Create Youth Arts Day was a success this year and that a grant from BC Arts Council was made available which allowed youth to participate in more than one workshop. The video will also be shown at the Maple Ridge Pitt Meadows Arts Council Annual General Meeting on October 5 and then opened up to a wider distribution.

2. Sports Mural Proposal - Pitt Meadows Arena Complex.

Delegation by Brad Dinwoodie.

Sports Mural Proposal - Pitt Meadows Arena Complex Attachment 1 - Sports Mural Proposal Mr. Dinwoodie presented a PowerPoint presentation which is included as Attachment 1 and forms part of these Minutes.

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Mr. Dinwoodie is proposing to paint a mural on the face of the Pitt Meadows Arena showing historical sports figures from Pitt Meadows. The theme of the mural is the past, present and future of sport in Pitt Meadows. Mr. Dinwoodie advised that he has over 25 years experience specializing in mural work and has created other murals in Pitt Meadows including at the Pitt Meadows Secondary School, the Fire Hall and Davey Jones Elementary School, as well as other murals internationally. He is seeking permission to paint on the existing building and the project is to be funded by corporate sponsorship. The paint to be used would be a water-based paint with a urethane anti uv coating and it would need to be coated approximately every 2-3 years. The size of the mural would be 2880 sq feet in total and would be a donation to the City of Pitt Meadows. Points from the discussion included:

What would be the maintenance cycle cost? It would likely be $500 for material and $500 for labour.

Is there a staff policy that covers these types of donations? David Boag, Director of Parks and Facilities, advised that this would normally be referred back to staff for review. It was noted that there was previously a Public Art Comittee which was suspended in 2013 so now reviews are made on a project by project basis as supported by Council.

It was encouraged to included youth and females in the mural.

Where would this be located on the face of the arena? Mr. Dinwoodie advised it would be located on the East side of the main entrance.

What would be the timeline to complete the project? Mr. Dinwoodie advised that without approval from Council he cannot secure corporate sponsorship. He would like to start the project in July.

Would corporate sponsors request recognition? Mr. Dinwoodie advised that a plaque would be mounted in a suitable area at the site recognizing sponsors.

MOVED by Councillor J. Elkerton, SECONDED by Councillor D. Murray, THAT the following item be added to the Agenda.

CARRIED. UNANIMOUSLY.

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MOVED by Councillor J. Elkerton, SECONDED by Councillor D. Murray, THAT Council direct staff to assess and report back to Council on the proposal from Brad Dinwoodie for a sports mural at the Pitt Meadows Arena Complex.

CARRIED.

3. Request for Investigation of Illegal Pipe into Pitt River. Delegation by Jack Emberly.

Request for Investigation of Illegal Pipe into Pitt River

Mr. Jack Emberly presented photographs of the site in question which are included as Attachment 2 and form part of these Minutes. Mr. Emberly expressed his concerns regarding a washwater pipe discharging into Pitt River marsh from LaFarge. He outlined his investigation and expressed his discouragement in dealing with officials from senior levels of government. He indicated that it has been difficult to ascertain which agency of the provincial government would investigate his complaint. He has communicated with both a Conservation Officer with the Ministry of Environment and the Ministry of Mines staff. It has been unclear which agency would take the lead so far as enforcement and monitoring of these types of issues. Mr. Emberly has also shared his concerns with City of Pitt Meadows staff and Chief Susan Miller, Katizie First Nation. Mayor Becker noted that there are challenges with jurisdiction on environmental issues and the City is committed to continue to advocate with senior levels of government authorities. The issue of resourcing environmental capability within the City will be discussed during business planning this year for 2016.

Attachment 2 - Site Photos

F. PRESENTATIONS

None. G. PUBLIC HEARING

1. Rezoning Application for 11872 Blakely Road. (3360-20-2015-07) Notice of Public Hearing.

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Rezoning Application for 11872 Blakely Road. Notice of Public Hearing.

Mayor Becker called the Public Hearing to order. Staff confirmed that the Bylaw had been properly advertised, with one piece of correspondence received which was circulated to Council. It is included as Attachment 4 and forms part of these Minutes. Ms. Kate Zanon, Director of Operations and Development Services, provided a Powerpoint presentation outlining the application. This Powerpoint is included as Attachment 3 and forms part of these minutes. Mayor Becker called for speakers three times and hearing none, declared the Public Hearing closed.

Attachment 3 - 11872 Blakely Road Powerpoint Presentation Attachment 4 - 11872 Blakely Road Public Hearing submission

2. Rezoning Application for 11928 Blakely Road. (3360-20-2015-090) Notice of Public Hearing.

Rezoning Application for 11928 Blakely Road. Notice of Public Hearing.

Mayor Becker called the Public Hearing to order. Staff confirmed that the Bylaw had been properly advertised. Also, one piece of correspondence was received which is included as Attachment 6 and form part of these Minutes. Ms. Kate Zanon, Director of Operations and Development Services, provided a Powerpoint presentation outlining the application. This Powerpoint is included as Attachment 5 and forms part of these Minutes. Mayor Becker called for speakers three times and hearing none declared the Public Hearing closed. Attachment 5 - Powerpoint Presentation 11928 Blakely Road Attachment 6 - submission for public hearing 11928 Blakely Road

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H. CONSENT AGENDA

MOVED by Councillor B. Bell, SECONDED by Councillor M. Stark, THAT the following items, with the exception of Item 2.6, be received into the record: 1. MINUTES, 2. CORRESPONDENCE.

CARRIED. 1. MINUTES

1.1 Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure

Services Commission meeting held on May 14, 2015.

Minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission meeting held on May 14, 2015

1.2 Minutes of the Ridge Meadows RCMP Joint Police Liaison

Committee meeting held on June 8, 2015.

Minutes of the Ridge Meadows RCMP Joint Police Liaison Committee meeting held on June 8, 2015

2. CORRESPONDENCE

2.1 Metro Vancouver Board in Brief for meetings held on May 15,

2015.

Metro Vancouver Board in Brief for meetings held on May 15, 2015

2.2 Communication from Getting to Groundbreaking dated June 5,

2015 regarding report back and request for Municipal participation, Getting to Groundbreaking (G2G) Study.

Communication from Getting to Groundbreaking dated June 5, 2015 regarding report back and request for Municipal participation, Getting to Groundbreaking (G2G) Study

2.3 Metro Vancouver Board in Brief for meetings held on June 12,

2015.

Metro Vancouver Board in Brief for meetings held on June 12, 2015

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2.4 Communication from Mayor Derek R. Corrigan, City of Burnaby dated June 15, 2015 regarding Uber ride-sharing service delegation. Communication from Mayor Derek R. Corrigan, Mayor, City of Burnaby dated June 15, 2015 regarding Uber ride-sharing service delegation

2.5 Communication from Peace River Regional District dated June

12, 2015 regarding Order in Council No. 148 which removed lands from the ALR.

Communication from Peace River Regional District dated June 12, 2015 regarding Order in Council No. 148 which removed lands from the ALR

2.6 Communication from Mayor Sharon Gaetz, City of Chilliwack

dated June 29, 2015 regarding resolution for consideration at 2015 Union of British Columbia Municipalities regarding prolific offenders.

Communication from Mayor Sharon Gaetz, City of Chilliwack dated June 29, 2015 regarding resolution for consideration at 2015 Union of British Columbia Municipalities regarding prolific offenders

MOVED by Councillor B. Dingwall, SECONDED by Councillor D. Murray, THAT Council endorse the resolution with respect to prolific offenders that has been adopted by the City of Chilliwack for consideration at the 2015 Union of British Columbia Municipalities Annual General Meeting and direct staff to advise the City of Chilliwack of the City of Pitt Meadows' endorsement of the resolution.

CARRIED. I. NEW/OTHER BUSINESS

1. Notice of Motion - Councillor Elkerton. THAT Council direct staff to prepare an analysis of the salary and benefit increases paid to all exempt Parks and Recreation staff from January 1, 2012 to date to include any increases which have been committed but not yet implemented and to include the name of the individual, position, base salary percentage increase in each category year over year and dollar increase in each category year over year.

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1. REPORTS

1.1 Proposed Council Expense Policy. (01-0340-50/15)

Proposed Council Expense Policy

MOVED by Councillor J. Elkerton, SECONDED by Councillor D. Murray, THAT Council:

A. Adopt Council Expense Policy C068, as identified in Attachment A; AND

B. Repeal Council Policy B17 - Policy for Council Attending

F.C.M. Convention in Attachment B; AND C. Approve the amendment of Council Policy B25 -

Education and Communication Devices for Members of Council in Attachment.

Discussion points include: Clarification regarding policy permitting number of Council members to attend Federation of Canadian Municipalities conference, Union of British Columbia Municipalities conference and LMLGA conference under Item A.1 and A.3. Staff advised that any unspent funds can be carried forward to the next year to allow for all Council members to attend. If the previous year carryover was not sufficient, then a separate resolution would be required to add additional funds, from operating reserves to allow for additional Council members attendance.

Before the question was called, it was:

MOVED by Councillor B. Dingwall, SECONDED by Councillor D. Murray, THAT Council:

D. Amend the Council Expense Policy C068 with respect to

Travel Cancellation to read, “If a Member of Council experiences extenuating circumstances such as illness, accident, death in immediate family or other similar circumstances they may apply to the CAO for forgiveness of the travel cancellation cost liability. In the event a member of Council wishes to appeal a decision made by the CAO, the appeal will be reviewed by the Mayor or Deputy Mayor for the final decision.”

CARRIED.

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The question was called on the main motion, as amended, and it was

CARRIED

The motion now reads in its entirety:

“THAT Council:

A. Adopt Council Expense Policy C068, as identified in Attachment A and with the following amendment to Travel Cancellation, ‘If a Member of Council experiences extenuating circumstances such as illness, accident, death in immediate family or other similar circumstances they may apply to the CAO for forgiveness of the travel cancellation cost liability. In the event a member of Council wishes to appeal a decision made by the CAO, the appeal will be reviewed by the Mayor or Deputy Mayor for the final decision’; AND

B. Repeal Council Policy B17 - Policy for Council Attending

F.C.M. Convention in Attachment B; AND C. Approve the amendment of Council Policy B25 -

Education and Communication Devices for Members of Council in Attachment C.”

CARRIED.

1.2 2014 Supplier Payments Under $25,000. (05-1910-20/15)

2014 Supplier Payments Under $25,000 MOVED by Councillor M. Stark, SECONDED by Councillor J. Elkerton, THAT Council:.

A. Receive into the record the report dated June 29, 2015

from Cheryl Harding, Acting Director of Finance & Facilities for information.

CARRIED.

MOVED by Councillor M. Stark, SECONDED by Councillor J. Elkerton, THAT Council:

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B. Refer the 2014 Supplier Payments Under $25,000 to the July 14, 2015 Council in Committee Meeting for identification of items requiring further clarification.

CARRIED.

Discussion points include: Request to staff to clarify the dollar level value limit which a bid process was required for the year 2014.

1.3 Liquor License Application for a Brewery Lounge

Endorsement Area for Foamers' Folly Brewing Corporation. (09-4320-50

Liquor License Application for a Brewery Lounge Endorsement Area for Foamers' Folly Brewing Corporation

MOVED by Councillor D. Murray, SECONDED by Councillor T. Miyashita, THAT Council:

A. Recommend forwarding to the Liquor Control and

Licensing Branch Attachment A, the detailed resolution pertaining to the application for a brewery lounge endorsement area at Foamers' Folly Brewing Corporation - 19221 122A Avenue which forms part of Attachment A (Administrative Report).

Before the question was called, it was: MOVED by Councillor B. Bell, SECONDED by Councillor D. Murray, THAT Council:

B. Amend the closing time on the application to 11 p.m.

CARRIED.

The question was called on the motion, as amended, and it was:

CARRIED. The motion now reads in its entirety:

“THAT Council:

A. Recommend forwarding to the Liquor Control and Licensing Branch Attachment A, the detailed resolution pertaining to the application for a brewery lounge

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endorsement area at Foamers' Folly Brewing Corporation - 19221 122A Avenue which forms part of Attachment A (Administrative Report); AND

B. Amend the closing time on the application to 11 p.m.”

1.4 Proposed Regional Growth Strategy Amendments from the

Township of Langley. (6410-01-2015)

Proposed Regional Growth Strategy Amendments from the Township of Langley

MOVED by Councillor T. Miyashita, SECONDED by Councillor B. Dingwall, THAT Council:

A. Forward a letter to Metro Vancouver stating that Pitt Meadows has no comments regarding the Greater Vancouver Regional District Amendment Bylaw No. 1222 - Proposed Amendments to Metro Vancouver 2040 Land Use Designation Map in the Township of Langley.

CARRIED.

1.5 Transportation Town Hall Forum Feedback. (8330-01)

Transportation Town Hall Forum Feedback

MOVED by Councillor T. Miyashita, SECONDED by Councillor D. Murray, THAT Council:

A. Receive the report dated June 29, 2015 from the Director of Operations and Development Services for information.

CARRIED.

Ms. Kate Zanon, Director of Operations and Development Services advised that the Transportation Town Hall Forum was attended by approximately 100 people which is a significant increase from a similar event held about 8 years ago when there were 40 to 50 attendees. There was a questionnaire made available which 29 people completed. It was noted that the general feedback was positive as far as connecting with Council and staff and that the City could replicate this format with other topics.

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The general transportation questions from the meeting were also posted on the City's website and an additional 149 responses received to the questions as follows:

1. Are you prepared, through increased taxes, to approve grade separation to the CP Rail crossing on Harris Road? 45% answered yes to this question.

2. Ideas to Improve Speeding and Traffic Flow. 51% of

respondents suggested increased enforcement including more fines, increased police presence, and radar among other measures while 36% of respondents suggest traffic calming measures.

3. Are you in favour of implementing 30 km/h speed limits

on local roads excluding Harris, Hammond and Bonson. 51% of respondents support this measure while 41% are opposed to this measure.

Ms. Zanon noted that while this is not a controlled, scientific study it gives a general idea of residents' concerns.

Discussion points include:

It would be beneficial to break the survey into separate geographic areas if additional surveys are conducted.

1.6 Approval of Construction and Operating Agreements for

the PMSS Change Room Building. (CDPR-0640-30)

Approval of Construction and Operating Agreements for the PMSS Change Room Building

MOVED by Councillor D. Murray, SECONDED by Councillor T. Miyashita, THAT Council:

A. Authorize the Mayor and Corporate Officer to sign and execute the Construction and Operating agreements for the Pitt Meadows Community Field Change Rooms.

CARRIED.

2. BYLAWS AND PERMITS

BYLAWS FOR THIRD READING AND ADOPTION:

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2.1 Zoning Bylaw Amendment No. 2691, 2015 - Rezoning Application for 11872 Blakely Road. (3360-20-2015-07)

Zoning Bylaw Amendment No. 2691, 2015 - Rezoning Application for 11872 Blakely Road

MOVED by Councillor T. Miyashita, SECONDED by Councillor D. Murray, THAT Council:

A. Grant Third Reading to Zoning Amendment Bylaw No. 2691, 2015 to rezone 11872 Blakely Road from Medium Lot Residential (R1) to Small Lot Residential (R2).

CARRIED. With Councillor B. Dingwall voting in the negative.

2.2 Zoning Bylaw Amendment No. 2692, 2015 - Rezoning

Application for 11928 Blakely Road. (3360-20-2015-090)

Zoning Bylaw Amendment No. 2692, 2015 - Rezoning Application for 11928 Blakely Road MOVED by Councillor T. Miyashita, SECONDED by Councillor B. Bell, THAT Council:

A. Grant Third Reading to Zoning Amendment Bylaw No.

2692, 2015 to rezone 11928 Blakely Road from Medium Lot Residential (R1) to Small Lot Residential (R2).

CARRIED.

With Councillor B. Dingwall voting in the negative.

MOVED by Mayor J. Becker, SECONDED by Councillor B. Dingwall, THAT Council:

B. Direct staff to provide a report to council with respect to

review of infill practice and policies.

CARRIED.

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BYLAW FOR ADOPTION:

2.3 2014-2018 Financial Plan Bylaw Amendment No. 2693.

(05-1830-01/15) 2014-2018 Financial Plan Bylaw Amendment No. 2693

MOVED by Councillor T. Miyashita, SECONDED by Councillor D. Murray, THAT Council:

A. Adopt the 2014-2018 Financial Plan Bylaw, Amendment

No. 2693, 2015. CARRIED.

J. COUNCIL LIAISON REPORTS

Councillor Stark attended the Alouette River Management Society Board Meeting and noted that high water temperatures were of concern. Councillor Bell congratulated the Award recipients of the 12th annual Municipal Advisory Committee on Accessibility Issues Aards held on June 17, 2015 at Pitt Meadows City Council Chambers, attended the E-Comm Annual General meeting and noted that 911 has been in place with E-Comm for 15 years and that the technology continues to advance. Mayor Becker attended the Mayors Council meeting where Chair Gregor Robertson, Mayor of Vancouver spoke to the disappointment of the Mayors regarding the results of the TransLink referendum. It was noted that the issue of the Province obtaining further tax contributions from local governments for TransLink funding via the increase of property taxes is off the table at the present time; attended the Metro Vancouver Board Meeting where there is a weighted vote system based on population. Mayor Becker noted that he filed a Notice of Motion for the July 31 Metro Vancouver Board meeting requesting a resolution of the Metro Vancouver Board to direct staff at a Metro Vancouver level to investigate governance alternatives for TransLink to include both the existing model and the utility model much like water, liquid waste, and solid waste are administered. Councillor Elkerton attended Metro Vancouver Parks Committee Meeting and has requested and received copies of maps showing regional parks, greenways, provincial parks to be kept at City Hall and the Library for those community members that do not access the internet. received a report on visitor services and volunteer. Councillor Dingwall will be attending a press conference on Thursday, June 18 by Minister Peter McKay regarding Alisa's Wish child and youth foundation which

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integrates services the RCMP, Ministry of Child and Families, counselling agencies, victim services and support for young victims and their non-offending family members; hosted the Pitt Meadows Community Garden Board of Directors Meeting and noted that there are currently 100 plots and with the support of Onni and others will be increasing capacity in the next 2-3 months by an additional 100 plots added. This item will be on the Parks and Recreation Commission Meeting agenda this upcoming Thursday, June 18. Councillor Murray attended the Parks Commission Meeting and noted that it was decided that swim club fees will not be increased at this time. He advised that the next Parks and Leisure Commission Meeting will be held on Thursday, June 18 at Pitt Meadows City Hall at 6:30 p.m.

K. ITEMS BROUGHT FORWARD FOR PUBLIC INFORMATION At the June 23, 2015 Special (Closed) Meeting, Council approved the following

public release.\

C.3 Resolution only - Fire Services Review - Recommended Contract Award. "THAT Council:

A. Authorize the Chief Administrative Officer to award the Fire Service

Review contract to Dugal Smith & Associates; AND

B. Approve an increase from $50,000 to $65,000 for the Fire Service Review project in the future Capital Reserve budget."

L. NOTICE OF CLOSED MEETING

No items received for this Meeting.

M. QUESTION PERIOD

Ken Joyner, Pitt Meadows- expressed concern regarding the absence of a crosswalk into Bonson Recreation Facility and questioned whether this item has been referred to the Transportation Advisory Committee as previously requested. Staff noted that this had been added to the Active Transportation Committee agenda but they have not had a meeting since the citizen’s request. The Active Transportation Committee will prioritize improvement issues for 2016 and beyond as projects for the current year have already been set. Peter Borghard, Pitt Meadows, expressed concern with TransLink’s proposal to increase the Provincial Sales Tax.

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Scott Magri, Pitt Meadows expressed concern regarding the pipe at the LaFarge site and penalties being assessed to large corporations. Staff reported that further to a request at the June 23, 2015 meeting regarding the amount of property taxes paid by CP Rail, it was noted that the amount paid was $461,000 plus other utility charges such as drainage, sewer and water.

N. ADJOURNMENT

MOVED by Councillor M. Stark, SECONDED by Councillor D. Murray, N. THAT this meeting now be adjourned at 9:12 p.m.

CARRIED.

Signed:

Certified Correct:

Corporate Officer

Mayor