CITY OF PHOENIX, WATER SERVICES DEPARTMENT LIFT … › financesite...Submittal Requirements New...
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CITY OF PHOENIX, WATER SERVICES DEPARTMENT LIFT STATION 66 REFURBISHMENT ENGINEERING SERVICES PROJECT WS90400084 PROCUREPHX PRODUCT CATEGORY CODE: 925000000 RFx Number: 6000000650 Pre-Submittal Meeting December 20, 2018
Transcript of CITY OF PHOENIX, WATER SERVICES DEPARTMENT LIFT … › financesite...Submittal Requirements New...
CITY OF PHOENIX, WATER SERVICES DEPARTMENT
LIFT STATION 66 REFURBISHMENTENGINEERING SERVICES
PROJECT WS90400084
PROCUREPHX PRODUCT CATEGORY CODE: 925000000RFx Number: 6000000650
Pre-Submittal MeetingDecember 20, 2018
City of Phoenix Representatives
Patrick Sexton– Contracts Specialist II
Anita Pritchard – Civil Engineer III Team Leader
Welcome and Introductions
MEETING OVERVIEWSign-in sheet and PowerPoint will be posted on City of Phoenix’s ProcurePHX system (RFX: 6000000650):
https://eprocurement.phoenix.gov/irj/portal
(or)
https://www.phoenix.gov/streets/procurement-opportunities/current-opportunities
It is your responsibility as a RFQ holder to determine, prior to submittal, if any Notifications have been issued.
This is your ONLY opportunity to discuss this solicitation with City staff.
AGENDA
Vendor Registration and ProcurePHX
RFQ Overview
Scope of Work
SOQ Evaluation Criteria
Submittal Requirements (Page Count, Disqualifications)
RFx Electronic Submittal
Important Dates
Questions
VENDOR REGISTRATION
All Firms MUST be registered in the Vendor Management
System
New Firms – After registering, the City will send an e-mail
with a vendor number in approx. 2 days
NEW: Information on how to register with the City is
available at:
HTTPS://WWW.PHOENIX.GOV/FINANCE/VENDORSREG
PROCUREPHXAll Firms MUST be registered in the Vendor Management System to
SUBMIT a Proposal
If your firm is already registered with the City of Phoenix’s ProcurePHX
system, visit https://eprocurement.phoenix.gov/irj/portal to login and
access the electronic solicitation
Product Category Code is: 925000000
RFx Number is: 6000000650
The VENDOR NUMBER is to be included on the cover of the Statement
Of Qualifications
RFX ELECTRONIC SUBMITTALS
Log in to ProcurePHX portal:
https://eprocurement.phoenix.gov/irj/portal
Select RFx and Auctions tab on the Ribbon
You will be taken to the RFx Overview (Event) Page
RFX ELECTRONIC SUBMITTALS
Click the Refresh Button on
the RFx Overview (Event) Pageto see the most current information.
Find the solicitation you’d like to view from the list, by RFx (Event) Number.
For this solicitation, your RFx (Event) Number is: 6000000650
RFX ELECTRONIC SUBMITTALS
The RFx Overview (Event) Page is also where you can find your saved RFx response.
Locate the desired RFx (Event) Number, and scroll to the right. You will see your RFx
response number shown as a hyperlink.
Click on the hyperlink, a new window will pop up to allow you to edit your RFx
response.
RFX ELECTRONIC SUBMITTALS
Click the gray box next to the RFx (Event) Number you’d like to view. Then,
CLICK DISPLAY EVENT
This will open a new window to view the selected RFx
IF YOU DON’T SEE THE NEW WINDOW, CHECK YOUR POP-UP BLOCKER.
RFX ELECTRONIC SUBMITTALS
Update your Participation Status accordingly
Click Participate. This will ensure you to get email notifications regarding your RFx Event, i.e. Notifications, New Attachments from the “Workflow System”.
Review RFx Information Tab for Start/Due dates/ Title of Solicitation
RFX ELECTRONIC SUBMITTALS
CLICK CREATE
RESPONSE
Review Notes and
Attachments Tab for the
RFQ, Pre-Submittal
Presentation, Attendance
Sheet, and Notifications,
etc.
RFX ELECTRONIC SUBMITTALS
Attach SOQ by clicking Add
Attachment
Click Browse in the pop up window
to navigate to the desired
attachment document
RFX ELECTRONIC SUBMITTALS
Once you’ve selected
your document, add a
Description and then
click OK
The Summary Tab
provides a high-level
overview of your RFx
Response
RFX ELECTRONIC SUBMITTALS
Click the CHECK button to ensure no system errors
Click the SUBMIT button to submit your RFx response
RFX ELECTRONIC SUBMITTALSYou will see a confirmation message that your response was submitted. No email
notification will be sent.
Confirm you have the required number of attachments listed, as outlined in the
RFQ. Click Close, and return to the RFX Overview (Event) Page.
RFX ELECTRONIC SUBMITTALS
Click Refresh on the RFx Overview (Event) Page.
Locate the desired RFx (Event) Number, and scroll to the right.
Your Response Status should display ‘Submitted’.
A Response Status of In Process, or Saved indicates you are still in edit mode,
and need to complete a step(s) before the system will update your RFx response
to Submitted.
PROCUREMENT WEBPAGEhttps://www.phoenix.gov/streets/procurement-opportunities
Current Opportunities
▪ Project-specific RFQs, Notifications, Sign-in Sheets, Presentations
Project Interviews
Bid Results and Project Selections
Sign up for Procurement’s Weekly e-Newsletter
Submitter’s Handbook- Step-by-step Guide to RFx Submittals
The ProcurePHX online portal will be used for Professional Services
Solicitations https://eprocurement.phoenix.gov/irj/portal
PROJECT DESCRIPTION
Lift Station 66: 30101 N. Black Canyon Highway (North
Valley Pkwy south of Dixeleta)
• 16 MGD facility; currently only receiving flows from
adjacent solid waste facility
• Diversion structure on North Valley Parkway
• 2-24” force main – discharges at Cave Creek Rd
upstream of CCWRP
• Growth in area south of LS requires LS66 upgrade
construction complete in 2020
PROJECT DESCRIPTION
Lift Station 66: 30101 N. Black Canyon Highway (North
Valley Pkwy and Dixeleta Dr)
• 16 MGD facility; currently only receiving flows from
adjacent solid waste facility
• Diversion structure on North Valley Parkway
• 2-24” force main – discharges at Cave Creek Rd
upstream of CCWRP
• Growth in area south of LS requires LS66 upgrade
construction complete in 2020
PROJECT DESCRIPTION
This Project: Design with possible CA&I
• Rapid design schedule
• Mechanical, Structural, Electrical, Instrumentation, Control replacement &
improvements
Hydraulic Analysis and Condition Assessment previously conducted and other
documents are available by appointment for review
SCOPE OF WORK
Design Scope Includes:
• Separating electrical feed from solid waste transfer
site, considering current and future lift station
power needs
• Pump selection and replacement, with projection of
timing and sizing of pump upgrades
• Possible discharge piping and valving
modifications, including bypass site connection
SCOPE OF WORK
Design Scope Includes:
• Replacement of chemical scrubber with biofilter
SCOPE OF WORKDesign Scope Includes:
• Electrical, instrumentation and control upgrades, including new PLC, level sensors,
power monitors, pump VFDs/soft starts, autodialer, controller,
• Chemical addition odor control system (Bioxide) component replacements
• Replacement of equipment facing short term obsolence
• Assessment of condition and code requirements for life safety systems, with design for
refurbishment if needed
New SOQ Evaluation Criteria
✓ New Requirements – Different Categories
✓ Higher Point Values
✓ References Checks
✓ Questions listed in order of importance
Submittal Requirements
✓ Design Experience of the Prime Firm - (150 pts)
✓ Construction Admin & Inspection Experience of the Prime Firm – (150 pts)
✓ Design Experience of the Key Personnel and Subconsultants - (125 points)
✓ Construction Admin & Inspection of Key Personnel and Subconsultants - (125
points)
✓ Project Understanding and Approach - (300 pts)
✓ Staffing Information for Key Personnel - (150 pts )
✓ Reference Checks (up to 75 points*)
Submittal Requirements
✓ New electronic submittal process
✓ Must be registered
✓ Category code 925000000
✓ RFx 6000000650
✓ Receive emails from “Workflow System”
✓ Submittal requirements
✓ Upload only 1 document, in pdf format
✓ Must meet all requirements
✓ Information sheet should contain ONLY project title, project number, RFxnumber, Firm name, address, phone number, vendor number, and the name, title, email address, and signature of contact person for the project
Submittal Requirements
✓ Paper size must be 8 1/2 “ by 11”
✓ Font size must not be less than 10 points
✓ A maximum of 10 pages is permitted to address all content in the SOQ submittal
✓ Each page containing resumes, evaluation criteria, and additional content will be counted toward the maximum page limit
✓ Pages that have project photos, charts and /or graphs will be counted toward the maximum page limit noted above.
✓ Front and back covers, information sheet, Table of Contents pages, and divider (tab) pages will NOT be counted toward the maximum page limit noted above, unless they include evaluation criteria and additional content that could be considered by the selection panel.
✓ All pages exceeding the specified maximum page limit will be removed from the submittal and not considered
Grounds for Disqualification
✓ Failure to submit electronically through the ProcurePHX online portal
✓ Violating the “Contact with City Employees” policy
Important Information
✓ SOQs due January 11, 2019 at 12:00 P.M. (Phoenix time)
✓ Submittal MUST be delivered electronically through the City’s Procurement website – no other means of submittal will be accepted
✓ All questions MUST be submitted by January 4, 2019 (Due to the holidays)
✓ All questions must be directed to my attention – no other contact with City staff
✓ Reference check forms MUST be sent directly from your selected reference
Important Information
✓ Changes to the RFQ will be posted on our website as Notifications
https://www.phoenix.gov/streets/procurement-opportunities
AND
https://eprocurement.phoenix.gov/irj/portal
✓ It is your responsibility as an RFQ holder to determine, prior to submittal, if notification
letters have been issued.
✓ Any issues with your ProcurePHX Login please refer to:
https://www.phoenix.gov/financesite/Pages/EProc-help.aspx
