CITY OF PERTH INDEX · CITY OF PERTH INDEX Item Description Page 158/00 PRAYER 343 159/00...

COUNCILMINUTES 28 MARCH 2000

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Ord Con Mins 28 March 2000

CITY OF PERTH

INDEX

Item Description Page

158/00 PRAYER 343

159/00 DECLARATION OF OPENING 343

160/00 APOLOGIES 343

161/00 QUESTION TIME FOR THE PUBLIC 343

162/00 MEMBERS ON LEAVE OF ABSENCE AND APPLICATIONSFOR LEAVE OF ABSENCE 346

163/00 CONFIRMATION OF MINUTES 346

164/00 ANNOUNCEMENTS BY THE LORD MAYOR WITHOUTDISCUSSION 346

165/00 DISCLOSURE OF MEMBERS’ INTERESTS 347

166/00 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVENWITHOUT DISCUSSION 347

167/00 CORRESPONDENCE 347

168/00 PETITIONS 347

169/00 84 ABERDEEN STREET NORTHBRIDGE, EXTENDEDTRADING PERMIT, ABERDEEN HOTEL 348

170/00 65 - 69 (LOTS 5, 6 AND 7) LAKE STREET, NORTHBRIDGE -PROPOSED BALCONY FOR THE EXISTING 'CHURCH'NIGHTCLUB 349

171/00 200 - 202 HAY STREET, EAST PERTH - TWO STOREYBUILDING (PLUS BASEMENT) ACCOMMODATING ANEATING HOUSE AND CAR PARK, AND LANDSCAPING OFADJACENT PORTION OF ROAD RESERVE 353



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172/00 MOUNTS BAY ROAD - REPLACEMENT OF LONDONPLANE TREES 356

173/00 NELSON CRESCENT AND NELSON AVENUE, EASTPERTH - PROPOSED KERBSIDE PARKING 359

174/00 47 (LOT 101) MOUNT STREET, WEST PERTH -DEMOLITION OF EXISTING SINGLE RESIDENCE ANDCONSTRUCTION OF SEVEN MULTIPLE UNITS 361

175/00 PERTH V8 SUPERCAR GRAND PRIX 370

176/00 LOCAL LAW REVIEW - REPEAL OF OUTDATED LOCALLAWS 376

177/00 GRAHAM FARMER FREEWAY - ROAD NAMERATIONALISATION 378

178/00 PROPOSED 50KM/H URBAN SPEED LIMIT 382

179/00 TENDER NO. 053 1999/2000 - COLLECTION, COUNTINGAND BANKING OF PARKING COINAGE FOR A PERIODOF TWO YEARS 386

180/00 TENDER 064 - 1999/2000 - RECONSTRUCTION ROADPAVEMENT 389

181/00 REGIONAL WASTE MANAGEMENT OF GREENWASTE 392

182/00 APPOINTMENT OF LEASING AGENTS FOR REGAL PLACEAND HIS MAJESTY'S CARPARKS - QUOTATION NO 050-99/00 395

183/00 ASSIGNMENT OF SUB-SUB-LEASE: AUSTRALIANMUTUAL PROVIDENT SOCIETY EXIT RAMP 398

184/00 LEASE OF TENANCIES 2 AND 3 ON THE JAMES STREETFRONTAGE OF THE ROE STREET CARPARKREDEVELOPMENT 399

185/00 WEST PERTH PRECINCT COMMITTEE - MEETING HELDON 7 FEBRUARY 2000 - CLIFF STREET, WEST PERTH -PEDESTRIAN PRECINCT 405

186/00 REINTRODUCTION OF GENERAL BUSINESS ATPRECINCT COMMITTEE MEETINGS 407



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187/00 STATUTORY COMPLIANCE RETURN 408

188/00 SAFETY AND SECURITY COMMITTEE - MINUTES OF THEMEETING HELD ON 7 MARCH 2000 410

189/00 WEST PERTH PRECINCT COMMITTEE - MEETING HELDON 13 MARCH 2000 411

190/00 FINANCIAL STATEMENTS - PERIOD ENDED 31 JANUARY2000 412

191/00 PAYMENTS TO CREDITORS 413

192/00 EVENT SPONSORSHIP - 2000 PRIDE PARADE 413

193/00 EVENT SPONSORSHIP - ULTIMATE TRIATHLONCOMPETITION 421

194/00 MOTION OF WHICH PREVIOUS NOTICE HAS BEENGIVEN 427

CENSURE 427

195/00 REPRESENTATION ON STATUTORY AUTHORITIES ANDPUBLIC BODIES 428

196/00 URGENT BUSINESS 428

COUNCILMINUTES - 343 - 28 MARCH 2000

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Minutes of the Ordinary Meeting of the Council of the City of Perth held in the Council Chamber,Ninth Floor, Council House, 27 St George’s Terrace, Perth, on Tuesday, 28 March 2000 at6.10pm.

Presiding: The Rt Hon Lord Mayor, Dr P C R Nattrass

Councillors Present: Sutherland, Davidson, Goodman, McEvoy,MacGill, Semmens, Stroud and Tudori

In Attendance:

Garry Hunt - Chief Executive OfficerJamie Parry - Acting Director Corporate ServicesDoug Forster - Director Business UnitsGarry Dunne - Director Service UnitsCharlotte Stockwell - Director StrategyMax Hipkins - Director PlanningPeter Monks - Manager Approval ServicesSue Potter - Acting Manager Corporate SupportSharene Chatfield - Co-ordinator Public Relations

158/00 PRAYER

The Lord Mayor took the Chair and the prayer was read by the Chief Executive Officer.

159/00 DECLARATION OF OPENING

The Lord Mayor declared the meeting open.

160/00 APOLOGIES

Nil

161/00 QUESTION TIME FOR THE PUBLIC

The Chief Executive Officer advised that the following questions had been received from thefollowing people:-

Paul Ritter, PO Box 346 Kalamunda 6076

Question 1: Is it possible to publicise that the Council passed the Lord Mayor’s motion onthe establishment of “precinct captains” as a significant Council step towardshelping grass-roots democracy to flourish?


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Answer: The Chief Executive Officer responded that the City will considersuitable methods of publicising the resolution.

Question 2: Is it possible that if Councillors are inclined to vote for the permanentvandalising of the foreshore and Langley Park by the approval of theestablishment of the V8 Super Grand Prix race that they seek the opinions ofelectors first by exhibiting the proposals in the foyer of the Council House?

Answer: The Chief Executive Officer responded that this is a matter for theCouncil to consider when the item is discussed later in the meeting.

Mrs Lisa Scaffidi, 36 Henry Lawson Walk, East Perth 6004.

Question 1: Following on from the last Council meeting has an appointment been set withthe Premier and the Minister for Planning and the Minister for Lands yet?

Answer: The Chief Executive Officer responded that a meeting was held withthe Premier at 5.15pm today involving the Lord Mayor, Councillors andthe Chief Executive Officer. The City has requested a meeting andmade a submission to both the Minister for Lands and the Minister forPlanning.

Question 2: It is imperative that this meeting take place before March 30th in keeping withthe period as stipulated on page 104 - para 2 of the Item 33 of the agendafrom the last Council meeting.

If a date has not been set yet, has an appointment been sought through eitherthe Minister for Local Government or other contacts you may have in view ofthe urgency of this issue and the time frame we now find ourselves working to?

Answer: The Chief Executive Officer responded that this question has beenanswered in the previous response.

Mr Bill Bradbury, PO Box 6489, East Perth 6892

Question 1: Did the Chief Executive Officer contravene the Local Government Act and theStanding Orders by tampering with the wording of Question 5 asked at theCouncil meeting of 22 February 2000, without consulting the questioner?

Answer: The Chief Executive Officer responded that he was sorry he did notknow what the question referred to and perhaps he could obtain furtherdetails from Mr Bradbury.


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Question 2: Is it a fact that the Chief Executive Officer discussed the conditions prevailing inBishops Row East Perth with a member of the Perth City Council three daysbefore you stated in the Chamber that you did not know of the location ofBishops Row?

Answer: The Chief Executive Officer responded that he had no recollection ofsomeone referring to Bishops Row and would appreciate advice ofwhich member of the Council Mr Bradbury was referring to.

Mr Vincent Tan, President, Northbridge Business & Community Association, 209 BeaufortStreet, Perth.

The following questions refer to Financial Support for the 2000 Pride Parade.

Question 1: Who are all “all relevant Northbridge traders” referred to under item (ii)?

Question 2: Does the PCC envisage that these “relevant traders” have to be approved bythe PCC?

Question 3: The PCC holds promotions virtually every week in Forrest Chase. How oftenare these events preceded with public consultations?

Question 4: Does the PCC consult the public only for events they do not want to supportand do otherwise for events they “approve of”?

Question 5: Is this another delaying tactic by the Council to encourage the organisingcommittee to change the venue and absolve themselves of any obligationsthrough the resolution passed by their own Precinct Committee tounconditionally support the Parade.

Question 6: The requirement for “support for time and date” of the event is an admirableexpression of the need for public consultation.

Since when, however, has the PCC genuinely tried to consult the NorthbridgeCommunity much less acted positively, through public consultation to resolvethe real problems they know exist in Northbridge?

Question 7: Is this resolution worded in the spirit of “enhancing the social and cultural fabricof our community through tolerance and understanding” and “recognition of allsections of the community?”


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Question 8: The most important question is what constitutes “significant sponsorship” by thelocal community?

How much is significant sponsorship?

The Northbridge Community pays for such “significant sponsorship” through itsrates.

Why does it have to pay twice?

Which other suburb under PCC’s jurisdiction has to pay “significantcontributions” for its promotional activities?

Answer: The Lord Mayor responded that due to the short notice and complexityof the questions they would be taken on notice and a response providedin writing to Mr Tan.

162/00 MEMBERS ON LEAVE OF ABSENCE AND APPLICATIONSFOR LEAVE OF ABSENCE

Nil.

163/00 CONFIRMATION OF MINUTES

The minutes of the Ordinary Meeting of the Council held on 14 March 2000 were submitted forconsideration.

Moved by Cr Stroud, seconded by Cr Semmens

That the minutes of the Ordinary Meeting of the Council held on 14 March 2000, betaken as read and confirmed.

The motion was put and carried.

164/00 ANNOUNCEMENTS BY THE LORD MAYOR WITHOUTDISCUSSION

The official guests that attended the Council meeting held on 28 March 2000 were from the PerthDinghy Sailing Club as follows:

• Rod McGregor, Commodore• Ian Arber, Vice Commodore


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• Andrew Farrar, Rear Commodore• Grego Vance, Treasurer• Leanne Nickels• Phil Harris

165/00 DISCLOSURE OF MEMBERS’ INTERESTS

The Chief Executive Officer advised that the following Members had disclosed an interest in thefollowing matters.

Member/Officer Minute No. Page No. Nature of InterestLord Mayor 182/00 394 Son employed by one of the agents who

made a submissionCr MacGill 180/00 388 Has conducted business with one of the

tenderers

The Chief Executive Officer advised that the following officers had disclosed non-financial conflictsof interest in the following matters.

Member/Officer Minute No. Page No. Nature of InterestChief ExecutiveOfficer

175/00 370 Member of Rally Board Australia

Director ServiceUnits

193/00 420 Member of the ITU Triathlon AdvisoryCouncil.

166/00 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVENWITHOUT DISCUSSION

The following question was asked by Cr Tudori.

Question: In view of the Lord Mayor having a possible two votes on his own Notice ofMotion will he vacate the Chair for the purpose of a democratic process?

Answer: The Lord Mayor responded that the decision would be made at theappropriate time.

167/00 CORRESPONDENCE

The Chief Executive Officer advised that correspondence in relation to Item 7 on the notice paper -Perth V8 Supercar Grand Prix, had been received from Ms Julie Young, Mr Garry Stewart,President of the Street Car Racing Association of WA, Mr Rod Quinn, Chairperson of the Pre-WarSports Cars of WA and Ms Rita Quinn, Vice President of the Alfa Romeo Owners’ Club of WA.

168/00 PETITIONS


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The Lord Mayor advised that a letter with a number of signatories had been received in relation to aHellenic Community matter. The President of the Hellenic Community has agreed to place thematter on hold as the issue is currently being addressed.

169/00 84 ABERDEEN STREET NORTHBRIDGE, EXTENDEDTRADING PERMIT, ABERDEEN HOTEL

BACKGROUND:

SUBURB/LOCATION: Aberdeen Hotel, 84 Aberdeen Street, Northbridge.DA/BA REFERENCE: 00/9516FILE REFERENCE: P1003567/2RESPONSIBLE DIRECTOR: Garry Dunne, Director Services UnitsDATE: 3 March 2000

LANDOWNER: Main Roads WAAPPLICANT: Northbridge Enterprises Pty LtdZONING: (MRS Zone) Reserved for Controlled Access Highway

(City Planning Scheme Zone) Metropolitan Regional Scheme Reservedfor Controlled Access Highway.

SITE HISTORY: The Aberdeen Hotel has operated on the above site for many years.Extensive renovations were completed in 1998 and included theestablishment of the areas for which the extended trading permit hasbeen requested.

COMPLIANCE:

This application to the Director of Liquor Licensing is to satisfy the requirements of the LiquorLicensing Act 1988.

POLICY/LEGISLATION/STRATEGIC PLAN:

Liquor Licensing Act 1988.

DETAILS:

Notification has been received from the Director of Liquor Licensing that an application has beenreceived from the licensee of the Aberdeen Hotel, requesting an extension of trading hours for theground floor areas of the hotel. The application requests an extension of the licensed hours from


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12.00 midnight on Mondays to 1.00 am on Tuesdays. The current licensed hours of the premises ona Monday are from 6.00am to 12 midnight.

Four previous extended trading permits, for different hours, have been granted to the licensee of theHotel after the Council supported the applications at its meetings of 23 September 1997, 27January 1998, 10 November 1998 and 13 April 1999.

COMMENTS:

The Aberdeen Hotel is situated in the Northbridge entertainment area. Its location is such that it hasresidences at both the front and rear of the premises. The residences at the rear are located in theTown of Vincent. The Town of Vincent received several complaints relating to noise from amplifiedmusic emanating from the hotel during 1997. Two noise abatement directions were issued to theprevious management of the hotel. The management of the premises changed on 12 February 1998and no noise abatement directions have been issued since then.

A comment has been sought from the Alcohol and Drug Unit of the WA Police Services as to thatUnit’s opinion on the granting of the Extended Trading Permit. The officers of the Unit have noobjection to the proposed extension of hours.

It is therefore recommended that the Council support the extended trading permit for the section ofthe premises, for the hours requested.

Moved by Cr Sutherland, seconded by Cr MacGill

That the Director of Liquor Licensing be advised that the Council has no objection tothe granting of an extended trading permit, to the licensee of the Aberdeen Hotel, forthe ground floor areas (zones 1, 2 and 3), for the hours 12.00 midnight on Mondays to1.00 am on Tuesdays.

The motion was put and carried

170/00 65 - 69 (LOTS 5, 6 AND 7) LAKE STREET, NORTHBRIDGE -PROPOSED BALCONY FOR THE EXISTING 'CHURCH'NIGHTCLUB

BACKGROUND:

SUBURB/LOCATION: Western side of Lake Street, between Francis Street and AberdeenStreet.

DA/BA REFERENCE: 99/0399FILE REFERENCE: P1008776;


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RESPONSIBLE DIRECTOR: Garry Dunne, Director Service UnitsDATE: 9 March 2000

LANDOWNER: Pak Onn Tham/Department of Land AdministrationAPPLICANT: Cross Fishwick & AssociatesZONING: (MRS Zone) - Central City Area

(City Planning Scheme Zone) - Industry CIAPPROXIMATE COST: $50,000SITE HISTORY: The ‘Church’ nightclub, formerly known as ‘The Kremlin Nightclub’

and ‘Havana Nightclub’.

DETAILS:

Approval is sought for a balcony to be constructed to the facade of the existing building at 65-69Lake Street, Northbridge. The balcony is proposed to be four metres above the footpath andproject three metres from the building facade into the road reserve. The balcony is located centrallyon the building and recessed 3.5 metres from each end of the front facade. Access to the balconywill be via new bi-fold doors from the first floor cigar bar.

POLICY/LEGISLATION:

Northbridge Study:

There is no direct mention of balconies in the Northbridge Study, however, the study does identifythat awnings and verandahs are important to protect pedestrians from the sun and the rain.

Local Government Act (Miscellaneous Provisions) Act 1960:

Section 400 of the Local Government (Miscellaneous Provisions) Act 1960 requires that no part ofa balcony may encroach over a street by a distance of more than 750mm unless approved by theCouncil and the Local Government Minister.

COMPLIANCE:

There are no provisions of the City Planning Scheme, 1985 which relate to balconies within roadreserves.

Draft City Planning Scheme :

There are no provisions of the draft City Planning Scheme which relate to balconies within roadreserves.

COMMENTS:

Noise:


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The applicant has submitted an acoustic report to demonstrate that the noise emitted from thebalcony and through open doors to the first level will not affect the noise levels for any residences inthe area. The report concludes that the noise from the ‘Church’ Nightclub will not increase, as aresult of the balcony and external doors, and will not impact on neighbouring residential dwellings.

The City has only received one noise complaint regarding the nightclub, which was in 1995.Notwithstanding the acoustic report the applicant should be advised that the premises will need tocomply with the requirements of the Environmental Protection (Noise) Regulations 1997.

Street Light:

The proposed balcony will require the relocation of the existing street light on Lake Street. For thelight to be retained in its current location, the balcony would have to be limited to a maximum widthof 2 metres, given the triangular design of the street light. The applicant will be responsible for thecosts for the City to relocate the street light.

The relocation of the street light may result in a dark area around the ‘Church’ nightclub, andconsequently, replacement lighting will be required to provide illumination to the footpath at the sameintensity and at the same times as provided by the existing the street light.

Anti-Social Behaviour:

There is a concern that, where an open balcony is proposed for a nightclub, there is the potential foranti-social behaviour amongst the patrons which could pose a risk to the public on the road reservebelow. The applicant has in part addressed this concern by incorporating a curved timber balustradeto prevent glasses being rested on the balustrade and a steel gutter to catch any glasses which fall offof the balustrade, however, it is considered necessary that the applicant submit a management planindicating how they will control patron behaviour on the balcony.

Width of Balcony:

There are no provisions within the Scheme, Local Laws or policies which detail appropriate widthsof balconies. Notwithstanding, the Local Law relating to Verandahs Over Streets details thatverandahs should be either 2.7 metres wide or 600 mm from the kerb which ever is the least. Theproposed balcony is 3 metres wide which is generally in accordance with the Local Law. Acondition is to be imposed requiring the balcony to be a minimum on 600mm from the kerb.

The Local Government Act requires that the approval of the Local Government Minister is requiredfor balconies which encroach over a street by more than 750mm. The Council and the Minister havepreviously approved applications for encroachments over the street which exceed 750mm.

Amalgamation:


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The subject building is located on three separate lots. While the building has been existing on threeseparate titles since construction, it is considered appropriate for the applicant to amalgamate the lotsonto one Certificate of Title.

Conclusion:

The proposed balcony will provide interest to the facade of the building and will increase pedestrianamenity by providing protection from the sun and the rain. The applicant will need to be advised thatapproval from the Local Government Minister and a lease agreement from the Department of LandAdministration is required for the balcony encroachment over the road reserve.

Moved by Cr McEvoy, seconded by Cr Tudori

That:-

(i) in accordance with the provisions of the City Planning Scheme and theMetropolitan Region Scheme the Council approves the application submitted byCross Fishwick & Associates for a balcony to the existing nightclub at Lots 5, 6& 7 (Nos. 65-69) Lake Street, Northbridge as shown on plans dated 24February 2000 and as indicated on Metropolitan Region Scheme Form Onedated 16 September 1999 subject to:-

(a) the applicant bearing the full cost involved for the City to relocate theexisting street light;

(b) the subject lots being amalgamated into one lot on one Certificate of Title;

(c) the submission of a management plan for the nightclub, and in particularfor the use of the balcony, detailing the control of patron behaviour andspecifically how it is proposed to prevent objects being thrown from thebalcony;

(d) no part of the verandah/balcony being within 600mm of the kerb, the kerbbeing taken as the footpath side of the on street car parking bays;

(e) the applicant being responsible for providing illumination to the footpathof the same intensity and at the same times as the existing street light, withdetails of how the applicant proposes to illuminate the footpath beingsubmitted and approved prior to the issue of a building licence;

(ii) the applicant being advised that:-


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(Cont’d)

(a) the consent of the Minister for Local Government under Section 400 of theLocal Government Act (Miscellaneous Provisions) Act 1960 will berequired for any encroachment over the road reserve;

(b) a lease from the Department of Land Administration is required for thebalcony projection over the road reserve;

(c) the premises shall comply with the requirements of the EnvironmentalProtection (Noise) Regulations 1997.

Discussion ensued


171/00 200 - 202 HAY STREET, EAST PERTH - TWO STOREYBUILDING (PLUS BASEMENT) ACCOMMODATING ANEATING HOUSE AND CAR PARK, AND LANDSCAPING OFADJACENT PORTION OF ROAD RESERVE

BACKGROUND:

SUBURB/LOCATION: East PerthDA/BA REFERENCE: 00/0076FILE REFERENCE: P1000893RESPONSIBLE DIRECTOR: Garry Dunne, Director Approval ServicesDATE: 3 March 2000

LANDOWNER: Shawn Lawrence Pty LtdAPPLICANT: Kenneth Broadhurst Architects Pty LtdZONING: (MRS Zone) Central City Area

(City Planning Scheme Zone) General Commercial CCAPPROXIMATE COST: $1.25 millionSITE HISTORY: The subject land is located at the north-eastern corner of Hay Street

and Forrest Avenue and currently accommodates a single storey brickand tile office building (former residence) and to the east, the sevenstorey Perth City Hotel. A demolition licence has been issued for theexisting single storey building.


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In September 1999 an approval was issued under delegated authorityfor a two storey building (plus basement) to the west of the existinghotel, comprising an eating house and 31 bay car park with accessfrom Forrest Avenue and Hay Street (via the existing hotel).Conditions of approval included the amalgamation of the subject lotwith that of the adjoining hotel and for the applicant to liaise with theCity regarding the treatment of the road reserve in front of the subjectlot.

DETAILS:

The proposal includes the terracing and landscaping of the section of road reserve located betweenthe subject lot and the intersection of Hay Street and Forrest Avenue. This section of road reserve istriangular shaped and is steeply sloped and currently grassed. Approximately 40 per cent of theterraced land is proposed for alfresco dining, with the remainder to be provided with public seating.

Revised plans have also been submitted for the proposed building to integrate the design with theproposed terraced area, however, overall it remains similar to that previously approved. Thirteencar bays will be located within the lower (basement) level, accessed from Hay Street via the existinghotel. The Hay Street ground level will accommodate an eating house and the upper level willcontain an additional 13 car bays accessed from Forrest Avenue.


Goderich Design Policy:

The proposal complies with the requirements of the draft Goderich Design Policy, with the exceptionof the minimum height requirements. The draft Policy requires a minimum building height of 6 metresfronting Forrest Avenue and 9 metres fronting Hay Street. The proposed building has a height ofonly 4.8 metres fronting Forrest Avenue and 7.6 metres fronting Hay Street.

COMPLIANCE WITH PLANNING SCHEME:

The proposal complies with the requirements of the City Planning Scheme.

Draft City Planning Scheme:

The subject property is located within the Residential/Commercial Area of the Goderich (No. 14)Precinct of the draft City Planning Scheme. The proposal complies with the requirements of theDraft Scheme with the exception of landscaping. Approximately eight per cent of the site isproposed to be landscaped in comparison to the 25 per cent required under the Draft Scheme. Insome circumstances, where nil setbacks may be appropriate, the Draft Scheme requires thelandscaping to be predominantly comprised of private open space.


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COMMENTS:

The development generally accords with the plans previously approved by the City and will complywith the development standards of the City Planning Scheme. The statement in the Draft Scheme thatprivate open space should be provided where nil setbacks are desirable is not considered applicableto a non-residential development, and thus the proposed level of landscaping is supported.

Although the proposed building does not meet the minimum height requirements of the DraftGoderich Design Policy, the applicant has stated that the intention is for the future development ofapartments above the proposed car park. As it stands, the proposal is considered to meet theoverall objectives of the Design Policy in that it will contribute positively to the local streetscape.

The proposed landscaping of the portion of road reserve is considered to be beneficial to thestreetscape of the local area and to complement the works recently completed by the City nearby inHay Street. The Department of Land Administration (DOLA) has advised that, as the landscapedarea will remain publicly accessible and no exclusive right of access will apply, there is norequirement for a lease to be granted by DOLA for the use of the road reserve.

The revised plans for the development at 200-202 Hay Street and associated works within theadjacent portion of road reserve will improve the appearance of this corner site and will make apositive contribution to the upgrading of this Precinct. It is, therefore, recommended that theapplication be approved.

Moved by Cr McEvoy, seconded by Cr Stroud

That:-

(i) in accordance with the provisions of the City Planning Scheme and theMetropolitan Region Scheme, the Council approves the application for a twostorey (plus basement) building containing an eating house and car park atLots 5 and 100 (Nos. 200 - 202) Hay Street, East Perth as detailed onMetropolitan Region Scheme Form One received 18 February 2000 and asshown on plans received 18 February 2000 and revised plans received 7March 2000, subject to:-

(a) the subject lots being amalgamated into one lot on one certificate of title;

(b) details of the design and finishes for the proposed building beingsubmitted and approved prior to the issue of the relevant buildinglicence;

(ii) the Council supports the proposed landscaping of the road reserve adjacent tothe subject lot subject to:-


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(Cont’d)

(a) all works being at the applicant’s and/or landowner’s expense;

(b) details of the design and finishes for the proposed works being submittedand approved by the Council prior to the issue of the relevant buildinglicence;

(iii) the applicant be advised that the proposed al fresco dining area will require anal fresco dining licence.

Motion to defer

Moved by the Lord Mayor, seconded by Cr Goodman

That the item relating to 200 - 202 Hay Street, East Perth - Two Storey Building (PlusBasement) Accommodating an Eating House and Car Park, and Landscaping ofAdjacent Portion of Road Reserve, be deferred.

The motion to defer was put and carried

172/00 MOUNTS BAY ROAD - REPLACEMENT OF LONDONPLANE TREES

BACKGROUND:

SUBURB/LOCATION: Mounts Bay Road, adjacent to the FAI Mounts Bay Villagedevelopment.

DA/BA REFERENCE: 00/2011FILE REFERENCE: P1000488/3RESPONSIBLE DIRECTOR: Garry Dunne, Director Service UnitsDATE: 7 March 2000

LANDOWNER: City of PerthAPPLICANT: City of Perth - Urban Development UnitZONING: (MRS Zone) Urban

(City Planning Scheme Zone) General Commercial C3APPROXIMATE COST: -


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DETAILS:

The developers of the Mounts Bay Village Development at 98-124 Mounts Bay Road are seekingapproval for the removal of two London Plane trees located within the Mounts Bay Road roadreserve adjacent to stage 3 of the development. The removal of the trees is required to improveaccess to the site to avoid traffic conflict when vehicles are exiting from the site onto Mounts BayRoad. The developer suggests that several of the trees are in poor condition and are in need ofreplacement.

POLICY:

The site falls within the Council’s Mount Street Design Policy area. While the Policy refers to placesof cultural heritage significance, these guidelines are not relevant to the removal or replacement of thesubject trees.


The avenue of London Plane trees in Mounts Bay Road and The Esplanade are listed in the CityPlanning Scheme as objects of Historic or Natural Interest pursuant to Clause 46(1) of the Scheme.No alteration or modification (which would include removal) to the trees can be carried out withoutfirst obtaining planning approval.


The draft City Planning Scheme will contain provisions similar to those of the current Scheme toprotect places of cultural heritage significance, which can include trees, considered worthy ofpreservation by the Council.

COMMENTS:

Six of these trees, including the two trees that are the subject of this application, have been assessedas being in very poor health and are structurally unsound. There is a general need to commence areplacement program for these trees to ensure that this feature of the City is perpetuated.

The removal of the two trees is supported, subject to two replacement trees being planted in closeproximity to the current position of the trees, keeping in mind the need to establish safe vehicle sightlines from the exits from the Mounts Bay Village Development. The location and timing of theplanting of the replacement trees should be undertaken in consultation with the City, at the cost of thedeveloper of 98-124 Mounts Bay Road (FAI Property Services Pty Ltd).


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Moved by Cr Stroud, seconded by Cr McEvoy

That:-

(i) in accordance with the provisions of the City Planning Scheme and theMetropolitan Region Scheme the Council approves the application for theremoval of two London Plane trees within the Mounts Bay Road reserve, WestPerth, as shown on the plans dated 10 March 2000, and as indicated on theMetropolitan Region Scheme Form One dated 9 March 2000, subject to:-

(a) as much of the trees’ root system as possible being removed to a minimumdepth of one metre during the process of removal, subject to the location ofany underground services, and the area being backfilled and consolidatedwith clean sand fill;

(b) two replacement London Plane trees being planted by the developer of 98-124 Mounts Bay Road (FAI Property Services Pty Ltd) at an appropriatetime before 31 December 2000, in a location within the Mounts Bay Roadroad reserve, to be agreed with the City;

(c) the size of the replacement trees at the time of planting being 500 litre

container grown stock with an overall height of not less than five metreswith a well proportioned crown of healthy growth free of pests anddiseases;

(d) the City being advised by the developer of 98-124 Mounts Bay Road of the

supplier of the replacement trees at least one month prior to theanticipated planting date in order that the trees can be inspected toestablish conformity with condition (iii) above;

(e) all costs incurred in the removal and replacement of the trees being theresponsibility of the developer of 98-124 Mounts Bay Road;

(f) the on-going maintenance of the replacement trees being theresponsibility of the City;

(ii) the developer of 98-124 Mounts Bay Road be advised that they are required tonotify the City in advance of the works in order to obtain any approvals requiredfor anticipated footpath and/or road obstructions.



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173/00 NELSON CRESCENT AND NELSON AVENUE, EASTPERTH - PROPOSED KERBSIDE PARKING

BACKGROUND:

SUBURB/LOCATION: East Perth/Nelson Crescent, Nelson AvenueDA/BA REFERENCE:FILE REFERENCE: P1009648, P1000823RESPONSIBLE DIRECTOR: Garry Dunne - Director Service UnitsDATE: 9 March 2000

A request has been received from Trinity College to investigate the provision of kerbside parking inNelson Crescent and Nelson Avenue with a view to increasing the availability of parking and toimprove traffic-pedestrian safety.


Perth Parking Management Act 1999.

DETAILS:

Recent redevelopment works along the foreshore reserve adjacent to and to the north of TrinityCollege has removed the informal parking that was available in the area. Kerbside parking at NelsonCrescent, east of Hale Street and at Nelson Avenue is currently unrestricted. The traffic is mostlybetween 7.45am to 9.00am and from 2.30pm to 3.45pm when parents are dropping off and pickingup their children. These are also the times when school buses arrive and depart. There are 400students in the primary school alone and vehicle numbers in excess of 150 access the area twicedaily.

FINANCIAL IMPLICATIONS:

The cost of parking signs and markings is estimated at $400.

Income: There is no income arising from this change.

ACCOUNT NO: 09 061 000 9018BUDGET ITEM: Kerbside ParkingBUDGETED AMOUNT: $172,488AMOUNT SPENT TO DATE: $126,016ACTUAL COST: $400BALANCE: $46,072


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COMMENTS:

Currently, even with the significant amount of unrestricted parking in Nelson Crescent and NelsonAvenue, it is difficult to find a vacant space in the area. The bays are generally fully occupied duringweekdays by motorists who work in the area. With the loss of the informal parking on the foreshorereserve, parents who drop off or pick up their children are now required to park further away.Traffic congestion during these times also creates a dangerous situation as parents and children tendto walk in the road because there is no footpath along Nelson Avenue.

The introduction of timed parking and the establishment of a pick up and set down stand wouldensure the availability of parking and increase safety. Visitors to the foreshore would also be able tolocate parking. Trinity College, Gloucester Park and the WACA were contacted and have noobjections to the proposal.

Moved by Cr Goodman, seconded by Cr MacGill

That the Council approves the establishment of:-

(i) two hour parking, operative from 8.00am to 5.30pm Monday to Friday in lieu ofthe existing unrestricted parking:-

(a) on the southern side of Nelson Crescent commencing 20 metres east ofHale Street and extending 96.3 metres eastwards, and commencing 141.1metres east of Hale Street and extending to Nelson Avenue;

(b) on the northern and western side of Nelson Avenue commencing 190metres east of Hale Street and extending to 40 metres south of Nile Street;

(c) on the southern side of Nelson Avenue, from the intersection with NelsonCrescent and extending 130 metres eastwards;

as shown on Drawings P7286.02 and P7286.03;

(ii) a pick up and set down zone (five minute maximum) on the southern side ofNelson Avenue commencing 130 metres east of Nelson Crescent and extending20 metres eastwards as shown on drawing P7286.03.



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174/00 47 (LOT 101) MOUNT STREET, WEST PERTH -DEMOLITION OF EXISTING SINGLE RESIDENCE ANDCONSTRUCTION OF SEVEN MULTIPLE UNITS

BACKGROUND:

SUBURB/LOCATION: Mount Street, West PerthDA/BA REFERENCE: 00/0022FILE REFERENCE: P1013840RESPONSIBLE DIRECTOR: Garry Dunne, Director Service UnitsDATE: 9 March 2000

LANDOWNER: Lynne CunninghamAPPLICANT: Greg Rowe and AssociatesZONING: (MRS Zone) - Urban

(City Planning Scheme Zone) - Residential R160APPROXIMATE COST: $3 millionSITE HISTORY: The subject site is currently occupied by a two storey single residence

which is listed on the City’s draft Municipal Heritage Inventory.

DETAILS:

Approval is sought to construct a seven level building accommodating seven multiple dwellings. Levelone is a basement which will contain seventeen resident parking bays, a plant room and nine storerooms. Level two (ground floor) will contain a bin store, the entrance foyer, library, gymnasium withshower facilities, a paved terrace, and a lap pool. Level three and four each consist of two units; thefront units addressing Mount Street have two bedrooms while the rear units contain three bedroomswith a balcony. Levels 5, 6 and 7 will each contain a three bedroom unit. Access to each apartmentwill be gained from the central stairs or lift. Each apartment has a front and rear balcony.

POLICY:

Parliament House Precinct:

The objectives of this Policy are:

• to recognise the significance of the Institution of Parliament;• to reinforce the unique role Parliament Hill plays in the structure of the city.

The proposal does not comply with the height provisions of the Parliament House Precinct. Underthis Policy, the subject site would be permitted a height of 8.8 metres. The proposed building has amaximum height of 19.7 metres.


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The proposal is unlikely to have a negative impact on the Parliament House Precinct given that thedevelopment site is well removed from Parliament Hill.

Mount Street Design Policy:

The Council at its meeting held on 25 January 2000 adopted the Mount Street Design Policy. Theintent of the Policy is to provide guidance in assessing development applications in the Precinct.

The proposal complies with the requirements of the Policy, with the exception of the following:-

Requirement Required Proposed

Building Height 19 metres 19.7 metresSide setback - West 1.5 metres The basement carpark is on the

side boundary.Side setback - East 3 metres Part of the building is within 1.0

metre of the BoundaryRear 8.9 metres to escarpment line 6.2 metres provided to escarpment

linePlot Ratio 1.5 (933 sq.m) 1.528 (951 sq.m)


The proposal generally complies with the requirements of the City Planning Scheme and ResidentialPlanning Codes (R-Codes) with the exception of the following:

Requirement Required ProposedSetback:

West (Side)EastRear

1.5 m to 7 m3 m to 12.2 m3 m to 8.9 m

nil to 1.5 metresnil to 2 metres

3m to balcony and 4m tobuilding

Parking 16 (including 2 for visitors) 17 resident bays (only 15parking bays with acceptable

access) & 2 visitor bays.


The subject property is located within the Residential Area of the West Perth (No. 10) Precinct.Compliance with the draft Scheme requirements is as per the current Scheme as outlined above, withthe exception of plot ratio being permitted to a maximum of 1:1.


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COMMENTS:

Heritage

The application has been referred to the City’s Heritage Adviser for assessment as the property hasbeen identified in the City’s Municipal Inventory list. The advice of the Heritage Adviser issummarised as follows:

“The dwelling is a fine architectural work of its style and period which retains a high level ofintegrity and deserves to be conserved.

The lifestyle for which the dwelling was designed is no longer possible due to the newdevelopment in the immediate vicinity being inimical (unfriendly) to the amenity and setting ofthe dwelling.

• Retention of the dwelling, other than as a museum piece, would require residents to live anintroverted lifestyle if they are to have any privacy, as the new development in theimmediate vicinity is highly intrusive to the domain of the dwelling.

• The existing dwelling has aesthetic value warranting conservation.• The existing dwelling has some social value warranting recording.• Surrounding development has blocked the visual relationships between the dwelling the

city and the river.• Surrounding development overbears on the domain and context of the dwelling.• If the decision is made to demolish the dwelling then it is essential that an full archival

record be made with colour illustrations.

Given that the usability of the existing building as a residence has been severely diminished by thesurrounding density development, the proposed development represents an appropriate planningsolution to the site. It is considered that the demolition of the existing residence at 47 Mount Streetcan be supported, subject to a full archival and photographic record to be made and submitted to theCity prior to the issue of a demolition licence.

Public Consultation:

Adjoining property landowners and occupiers to the west, east and south of the subject site wereinvited to comment on the plans submitted. One submission was received from a planning consultantrepresenting the landowners of an adjoining property. The following is a summary of the commentsmade:

• “the rear setback of the building extends beyond the building line of the adjoiningdevelopment and does not comply with the required setback under the Mount Street DesignPolicy;

• the rear setback, as proposed will detract from the visual setting and integrity of theescarpment, and will affect the availability of views from our clients property;


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• the design of the development, specifically the setback to the south-western side boundary,will restrict views of the river from Mount Street and have a detrimental impact on theamenity of the adjoining development due to loss of sunlight and potential loss of privacy;

• the development lacks any ground level planting and the provision of car bays within thefront setback area will adversely affect the streetscape character; and

• the proposed building exceeds the 19 metre height limit requirement and no site surveyplan has been submitted to confirm levels and heights.”

The issues raised in the submissions are addressed in the comments below.

Setbacks:

The Council prepared and adopted the Mount Street Design Policy in recognition that the R-Coderequirements (in particular the setback requirements) were inappropriate for development in theMount Street Precinct. The Policy states that setbacks of 3 metres should be applied to sideboundaries and that walls with major openings should address visual privacy by off setting majoropenings, screening or by increasing the setback by a further 1.5 metres. The Policy further statesthat for lots with frontages of 15m or less (such as the subject lot), the side setback on the southwestern boundary may be relaxed to 1.5 metres. The proposal is generally designed in accordancewith the Mount Street Design Policy, however, the applicant is seeking a few setback concessions.

The western side setback does not comply with the Policy as the basement car park is built to theside boundary. The setback variation for the basement car park is considered acceptable as the carparking area will be located below the level of the adjacent site (49 Mount Street), the slope of theland is from west to east, with the existing boundary wall, which will be retained, screening the top ofthe basement car park. The setback proposed to the remaining levels is 1.5 metres with nooverlooking windows. A privacy screen is provided to the master bedroom balconies on each floor,to offer visual protection for the occupants of 49 Mount Street. A viewing corridor of 3 metres isprovided between the proposed building and the recently approved building at 49 Mount Street. It isconsidered that the proposed setback variation to the western boundary is acceptable, subject to theinstallation of adequate privacy screens to the balconies.

The eastern side setback does not comply with the 3m setback required under the Policy as part ofthe building (planter boxes) is within 1.0 metre of the side boundary. The rest of the building is setback between 1.5 metres and 2 metres from the side boundary. No submission was received fromthe affected adjoining landowners concerning the setback variation. Notwithstanding this, it issuggested that all overlooking major openings be of obscured glass and balconies be screened(including the installation of structural planter boxes, as proposed).

The adopted Mount Street Design Policy requires the rear setback to be measured from the edge ofthe escarpment as set out in the survey by Zuideveld and Bennett dated June 1996. The proposedbuilding, including the rear balconies is setback 6.2 metres from the escarpment line when a setbackof 8.9 metres is required from the escarpment line. It is suggested that the rear setback to the


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proposed building including the balcony be increased from 6.2m to 8.9m from the escarpment line tocomply with the Policy. This can be imposed as a condition of approval.

Privacy/Overlooking:

The potential for overlooking and loss of privacy from the proposed development is a valid planningobjection and should be addressed by the applicant by either obscuring the overlooking windowsand/or screening the overlooking balconies, in particular the east facing balcony. This can beaddressed as a condition of approval.

Building Height

The proposed seven level building including basement has an overall height of 19.7 metres above themean natural ground level. The proposed development exceeds the height limit prescribed in thePolicy by 700mm. A condition should be imposed requiring the proposed building including any plantroom and/or lift over-run not to exceed 19.0 metres from the level of the existing footpath at thecentre of the front boundary of the property.

Car Parking:

The proposed development includes a total of seventeen resident parking bays in the basement andtwo additional visitor bays located in the front area of the development. It should be noted that twoof the seventeen parking bays in the basement (ie. Nos. 7 & 8) are inappropriately located and arenot acceptable in respect to vehicle turning and manoeuvring. A total of sixteen bays is requiredunder the provisions of the Residential Planning Codes, including visitor parking. Discounting the twobays, there are 17 car bays available on site for seven units. Each unit has access to at least twopermanent parking bays. This is considered acceptable and is in excess of the ratio per unit for otherbuildings in the area.

The location of the two visitor bays are acceptable as they are screened by soft landscaping andpartial fencing on Mount Street.

Open Space:

The proposed development does not strictly comply with the communal open space requirement asdefined in the R-Codes. The application proposes 61% of site as open space with 17% beingprovided as communal open space. The R-Codes require 20% of site to be provided as communalopen space. This shortfall is unlikely to detrimentally affect the aesthetic appearance of thedevelopment or the occupants’ amenity

Construction Vehicles:

Building of the proposed development is likely to result in construction vehicles parking in MountStreet, consuming limited street parking bays. To minimise inconvenience to vehicle movements andloss of street parking bays, the applicants should be advised that during construction of the proposeddevelopment, provision will need to be made to provide adequate parking space for the parking ofvehicles associated with the development either within the boundaries of the subject property or


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through alternative arrangements on another site. To address the risks associated with heavyvehicles on the steep gradient of Mount Street, a construction management plan should be requiredwhich addressed this issue.

Conclusion

The current proposal has been appropriately designed and generally complies with the objectives ofthe Mount Street Design Policy. The proposal’s non-compliance to the boundary setbacks andbuilding height are noted. Apart from the building height and the rear building setback issues, theproposed variations are unlikely to have a significant detrimental impact on nearby properties and areconsidered acceptable in this high density, inner city residential area, subject to suitable screeningbeing installed to protect the neighbour’s visual privacy.

It was therefore recommended that:-

(i) in accordance with the provisions of the City Planning Scheme and the Metropolitan RegionScheme the Council APPROVES BY AN ABSOLUTE MAJORITY the applicationsubmitted by Greg Rowe and Associates for seven multiple dwellings in a seven level buildingat Lot 101 (No. 47) Mount Street, West Perth as indicated on Metropolitan Region SchemeForm One dated 20 January 2000 and as shown on plans dated 20 January 2000, subjectto:-

(a) the escarpment being protected from development by the building (including balcony)being set back 6.0 metres from the rear boundary line or 8.9 metres from theescarpment line in accordance with the requirements of the Mount Street Design Policy;

(b) additional details of the design and finish for the proposed building, including particularattention to the street elevation of the building, being submitted for approval prior to theissue of the relevant building licence;

(c) a detailed landscaping plan being submitted and approved prior to the issue of therelevant building licence. The landscape plan shall indicate landscaping to the groundfloor area;

(d) the planter boxes in front of the terraces on the eastern and western faces of theproposed building being designed, constructed and maintained so as to preventoverlooking directly into the private open space of adjoining properties. Details of therequired screen planter box treatments (including a minimum height of 1.0 metre and aminimum depth of 1 metre) shall be submitted for approval prior to the issue of therelevant building licence;

(e) the east facing balcony to be screened to 1650mm high on each level. Details of thebalcony screens shall be submitted for approval prior to the issue of the relevant buildinglicence;


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(f) details of the privacy screens to the west facing balconies of the master bedrooms to besubmitted for approval prior to the issue of the relevant building licence;

(g) fencing along the street frontages of the property being designed in an open style withany solid component of the wall being restricted to a height of 0.5 metres. Details of therequired street frontage fencing being submitted for approval prior to the issue of therelevant building licence;

(h) a full archival record including a photographic record of No. 47 Mount Street beprovided prior to the demolition of the building;

(i) the development (including plant room and lift over-run) shall not exceed 19 metres inheight as measured from the level of the existing footpath at the centre of the frontboundary of the property;

(j) the development shall not exceed a plot ratio of 1.5:1;

(k) the submission of a construction management plan for the proposal detailing how it isproposed to manage:-

(1) the delivery of materials and equipment to the site;

(2) the storage of materials and equipment on the site;

(3) the parking arrangements for the contractors and subcontractors;

(4) the safety aspect of heavy vehicles on the steep gradient of Mount Street;

(5) other matters likely to impact on the surrounding residents;

being submitted for approval prior to the issue of the relevant building licence;

(ii) the applicants be advised that during construction of the proposed development, provision willbe need to be made to ensure that adequate space is provided within the subject property forthe parking of vehicles associated with the construction, or other off-site arrangements made,so as to minimise the need for these vehicles to park within the Mount Street road reserves.


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Moved by Cr Goodman, seconded by Cr McEvoy

That:-

(i) in accordance with the provisions of the City Planning Scheme and theMetropolitan Region Scheme the Council APPROVES BY AN ABSOLUTEMAJORITY the application submitted by Greg Rowe and Associates for sevenmultiple dwellings in a seven level building at Lot 101 (No. 47) Mount Street,West Perth as indicated on Metropolitan Region Scheme Form One dated 20January 2000 and as shown on plans dated 20 January 2000, subject to:-

(a) the escarpment being protected from development by the building(including balcony) being set back 6.0 metres from the rear boundary lineor 8.9 metres from the escarpment line in accordance with therequirements of the Mount Street Design Policy;

(b) additional details of the design and finish for the proposed building,including particular attention to the street elevation of the building, beingsubmitted for approval prior to the issue of the relevant building licence;

(c) a detailed landscaping plan being submitted and approved prior to theissue of the relevant building licence. The landscape plan shall indicatelandscaping to the ground floor area;

(d) the planter boxes in front of the terraces on the eastern and western facesof the proposed building being designed, constructed and maintained soas to prevent overlooking directly into the private open space of adjoiningproperties. Details of the required screen planter box treatments(including a minimum height of 1.0 metre and a minimum depth of 1metre) shall be submitted for approval prior to the issue of the relevantbuilding licence;

(e) the east facing balcony to be screened to 1650mm high on each level.Details of the balcony screens shall be submitted for approval prior to theissue of the relevant building licence;

(f) details of the privacy screens to the west facing balconies of the masterbedrooms to be submitted for approval prior to the issue of the relevantbuilding licence;

(Cont’d)


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(g) fencing along the street frontages of the property being designed in anopen style with any solid component of the wall being restricted to a heightof 0.5 metres. Details of the required street frontage fencing beingsubmitted for approval prior to the issue of the relevant building licence;

(h) a full archival record including a photographic record of No. 47 MountStreet be provided prior to the demolition of the building;

(i) the development (including plant room and lift over-run) shall not exceed19 metres in height as measured from the level of the existing footpath atthe centre of the front boundary of the property;

(j) the development shall not exceed a plot ratio of 1.5:1;

(k) the submission of a construction management plan for the proposaldetailing how it is proposed to manage:-

(1) the delivery of materials and equipment to the site;

(2) the storage of materials and equipment on the site;

(3) the parking arrangements for the contractors and subcontractors;

(4) the safety aspect of heavy vehicles on the steep gradient of MountStreet;

(5) other matters likely to impact on the surrounding residents;

being submitted for approval prior to the issue of the relevant building licence;

(ii) the applicants be advised that during construction of the proposed development,provision will be need to be made to ensure that adequate space is providedwithin the subject property for the parking of vehicles associated with theconstruction, or other off-site arrangements made, so as to minimise the needfor these vehicles to park within the Mount Street road reserves;

(iii) the application be referred to the Western Australia Planning Commission forapproval.

Discussion ensued

The motion was put and carried by an absolute majority


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175/00 PERTH V8 SUPERCAR GRAND PRIX

BACKGROUND:

SUBURB/LOCATION: East Perth/Various roads including Langley & Ozone ReservesDA/BA REFERENCE: -FILE REFERENCE: P1015345RESPONSIBLE DIRECTOR: Garry Dunne, Director Service UnitsDATE: 22 March 2000

At its meeting on 26 October 1999 Council resolved that it was prepared to:

“further consider the proposed Perth V8 Supercar Grand Prix event subject to theprovision of a feasibility study addressing the impact on the City and including the followingmatters:-

• Community Consultation• Environmental Management Plan• Traffic Management Plan• Economic viability• Impact on neighbouring properties• Safety Issues• Construction Issues• Proposed Area Redevelopment Plans• Consultation with Other Authorities

to the satisfaction of the Council.”


Section 3.50 of the Local Government Act 1995, ‘Closing certain thoroughfares to vehicles’ permitsthe Council to close streets.

‘Parks and Public Reserves’ Local Law - Allows for the use of a park or public reserve undercertain conditions, with the approval of the Council.

DETAILS:

The applicants, Kinhill Event Management have assessed a variety of options for the race track andhave made a submission detailing some of the major impacts of the proposal on the City. The


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applicants have requested an indication on whether the proposal is worthy of further consideration,prior to finalising the detailed feasibility study as originally requested by Council. The track has notbeen modified from that presented to the Council Briefing Session on 7 March 2000. A summarydocument prepared by the applicants has been circulated to Councillors following the Briefingsession held on 21 March 2000.

Event Overview

The three day event is planned to be held in April 2001 and annually thereafter for 10 years. Thetrack encompasses both Langley and Ozone Reserves and uses portions of Riverside Drive, VictoriaAvenue, Terrace Road and Adelaide Terrace. The circuit requires widths of between 10-12 metres,therefore Riverside Drive and Terrace Road will require a widening of 3-4 metres within LangleyReserve and on sections of the foreshore. Roads of 12 metres wide will also be constructed withinLangley Reserve and Ozone Reserve of about 630 metres long. According to the applicant, theseworks will need to be permanent. Temporary concrete barriers and high fencing will be installedaround the track to ensure public safety.

Whilst construction of the necessary infrastructure will need to start mid-2000 for the first race,subsequent races will require approximately eight weeks to set up. The applicants have identifiedthat the Causeway Car Park would be unavailable for 7 weeks whilst the pit area facilities aredeveloped. Construction of grandstands and corporate facilities on the reserves would need tocommence 4 - 5 weeks prior to the event.

A temporary steel bridge would be constructed over Victoria Ave to enable access for emergency,supply and race support vehicles. This could require 70 metre ramps within the Terrace Road CarPark and Langley Reserve. Several other overpasses will provide pedestrian access to the mainspectator areas. Vehicular access to all businesses and residences fronting Terrace Road will bemaintained.

COMMENTS:

Major Events

The City has considerable experience in hosting major events and the concept of an event such asthe Supercars Grand Prix being held in the City is of particular interest as an initiative to helppromote the tourist potential of the City. The backdrop of the city skyline and the setting of the SwanRiver make the foreshore an ideal location to carry out major events and generate enormous localand television appeal.

Kinhill Event Management claim that the Perth V8 Supercar event will generate an economic benefitin the order of $20 million for Perth, by attracting an additional 130,000 spectators to Perth. Thesubmission refers to the Adelaide V8 Supercar event, which took place in April 1999, whichattracted 150,000 people, and generated $13 million.

In making a decision whether to support the event or not the City needs to consider whether theextent of infrastructure required to be installed for the event is justified in terms of the economic


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impact and exposure for the City likely to be generated by the event. It is also noted that the PerthForeshore is a particularly sensitive site and any activity that occurs on the foreshore is subject todetailed public scrutiny. Most recently, the Heritage Council of Western Australia has proposed thatthe site be heritage listed because of its cultural significance.

Major Issues

The event raises a number of significant infrastructure issues that are detailed below. It should benoted that the details relating to construction programs are based on the first event in 2001. Assome of the works are permanent, mobilisation periods for subsequent events will be reduced.

Widening of Riverside Drive and Terrace Road

The width of Riverside Drive between Plain Street and Victoria Avenue will be increased by fourmetres for a length of 625 metres on the northern side of the road to provide a ten metre wide trackand two metre grassed verge. This will require the relocation of approximately fifty Flame trees(Erythrina spp) on the northern side of Riverside Drive between Plain Street and Hill Streetalignment. With adequate preparation, it would be possible to transplant these trees at a probablecost of $150,000 to $200,000. In addition, there are three or four small trees on the southern side ofRiverside Drive between Hill Street (alignment) and Victoria Avenue that would be required to beremoved as part of the widening of this section of Riverside Drive by 4 metres for a length of 220metres.

The proponents of the circuit are proposing “a re-planting program to ensure not only the restorationbut an improvement on the current state”. Although this initiative is important, it will not be possibleto relocate the trees to a line that maintains the boulevard planting effect that is characteristic ofRiverside Drive as some trees will be setback 4m from the existing line of the trees.

The width of Terrace Road will also have to be increased by approximately four metres betweenVictoria Avenue and the Hyatt Hotel, a distance of about 700 metres. This proposal is necessary toallow at least one way traffic for adjacent residents, businesses and emergency vehicles to continueduring the construction phase and whilst the event is underway. The road widening will necessitaterelocation of approximately fifty olive trees on the southern side of Terrace Road. Again, it would bepossible to transplant these trees providing there was adequate preparation.

The submission proposes that the increased width of road pavement on Terrace Road and RiversideDrive could be used for parking for access to the Swan River and Langley Reserves outside the raceperiod.

The widening of these roads raises fundamental concerns for the City. In response to ongoingcommunity concern about the separation of the City from the River, all recent design work for theforeshore as indicated by the recently adopted Foreshore Action Plan is to reduce the amount ofroad pavement and traffic movement along Riverside Drive, as one measure that will help link theCity and the River. Action 6 of the Foreshore Action Plan states as a prime objective “Enhancepedestrian environment of Riverside Drive following the traffic reduction resulting from the Graham


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Farmer Freeway. Introduce kerbside parking in non-peak hours for people to access activities onthe Foreshore”. The intention of the Plan is to utilise one of the existing lanes for kerbside parking ineach direction and to reduce through traffic to two lanes. Widening the road is in conflict with thisobjective.

New Road within Langley and Ozone Reserves

Approximately six hundred and thirty metres of new road will be required to be constructed acrosspart of Langley and Ozone Reserve to create the proposed circuit. The road will be twelve metreswide resulting in a total pavement construction of 7560m².

The rationale for this revised circuit layout is to slow the race vehicles, providing a safer and moreinteresting environment for drivers and spectators and to provide prime viewing areas for corporatesponsors.

Apart from the race itself, the additional road would provide no benefit to the overall development ofthe foreshore parklands. The loss of 7560m² of green space to new road which would remainunused for the majority of the year would result in a significant erosion of the amenity andattractiveness of the area.

Causeway Upgrading (Perth Access Project)

The City recently approved the upgrading of the Causeway in line with the requirements of theDepartment of Transport’s Perth Access Plan. Construction of this project is due to commence inMay 2000. The approved plans include a narrowing of Riverside Drive eastbound as it enters theCauseway from three lanes to two. For the circuit to proceed, additional road widening would berequired to increase the track width to at least ten metres in this area contrary to the objectives of theAccess Plan which is seeking to improve traffic safety by slowing traffic in this area. A pit entry lane,approximately 180m in length and 6m wide, will be required to link the Causeway roundabout to thepit building. This road will probably result in the loss of a small number of trees in the area.

The construction works will also cause congestion during a period of 4 weeks. It is anticipated thatduring the week of the event, the Causeway will be closed to west bound traffic. This will not onlydisrupt commuter vehicles but may also disrupt essential bus services into the City. The GrahamFarmer Tunnel will be opened this year during the Easter weekend. The applicants have not yetundertaken a traffic management study, however, it is assumed that the availability of the tunnel toabsorb a considerable amount of west bound traffic, would be fundamental to any plans to close theCauseway or reduce congestion during partial closures. A detailed traffic management study wouldbe required to determine the suitability of detouring these vehicles via the tunnel.

Adelaide Terrace east of Plain Street, Victoria Ave south of Terrace Road and Riverside Drive eastof Barrack Street may also be required to be closed during the week preceding the event. Theclosure of these roads on weekdays would cause considerable traffic congestion within the City.


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It has been suggested that infrastructure such as street lights and kerbs that form specific sections ofthe Causeway project be constructed to accommodate the requirements of the Supercar event.Whilst this may be possible, the intent of the works to the Causeway conflict with the requirements ofthe event organisers for the track to be widened in this area.

Impact on Council Parking facilities

The use of the Terrace Road Car Park as a contractors area will mean that part of it cannot be usedfor a public car park for a 6 week period. The applicant has indicated that the contractors areacould be accommodated elsewhere within the Reserve if required. Similarly, the Causeway Car Parkis to be used as a pit area and would be unavailable for parking for a 5 week period. The use ofOzone Reserve for catering areas, and grandstands would mean that it would also be unavailable foroverflow WACA parking for a period of 4 weeks. The construction works along Terrace Road willalso result in a loss of parking on the south side during a 5-6 week period. Some parking may beaccommodated on Langley or Ozone Reserves at various stages. It is considered the net loss inparking revenue would be in the order of $190,000.

Impact on neighbouring properties

The construction program will mainly affect properties fronting or north of Terrace Road for about aperiod of 5-6 weeks. Access for these properties will be provided at all times given this length oftime. There may be some impacts on residential parking permits in the area and on larger vehiclesaccessing the above sites.

Noise will also be an issue for the adjacent properties. Although the applicants have stated that ‘strictnoise limits’ will apply, no firm sound levels have been provided at this stage. Racing for the threeday event will commence at 9am and continue until 6pm. The applicant has not at this stage detailedany other evening activities such as concerts or side shows. It is expected that the applicants wouldinevitably request these activities as they are usually associated with this type of event. The worksprogramme currently requires significant work to be undertaken during the night to minimise impactto traffic. This needs to balanced against possible noise nuisance for adjacent residents.

River Parklands Irrigation Project

The proposed grandstand, catering, hospitality and merchandising locations proposed for the OzoneReserve conflict with the proposed site of the irrigation storage lake. Although there is some flexibilityin the location and configuration of the lake, a considerable amount of design work has beenundertaken to date. If the circuit were to proceed, a significant re-working of the project would berequired. The overall capacity of the irrigation lake is critical and should not be compromised. Othercomponents of the irrigation project would also require re-design, including the siting of the watertreatment facility and reticulation system.

Point Fraser Redevelopment


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The preferred location of the pit building and pit paddock is the Causeway car park because of theexisting infrastructure and hardstand area. Plans indicate the pit building, race control and timing, plusmedia accommodation require a temporary building approximately 270m in length to be erectedeach time the event is staged. An additional area of approximately 3250m² of hardstand would needto be created to the west of the car park to accommodate additional area for the pits. A number oflarge mature eucalyptus trees would require to be removed from the car park to allow large vehiclesto be accommodated. The existing helipad will also require relocation to accommodate the proposedpit building and paddock.

A draft concept plan has been prepared by Council for Point Fraser as part of the Foreshore ActionPlan project which proposes the area be redeveloped as a major visitor node with a broad range ofrecreational facilities. To accommodate the proposed race facilities, a re-design of the western partof the concept plan would be required. This would probably result in the deletion of the areaproposed for wetlands/stormwater pollution control area/wildlife refuge. Other elements of theconcept could be retained but may need modification.

Other issues

To date, the applicants have not undertaken community consultation, an Environmental ManagementPlan or consultation with other authorities such as Main Roads WA, which control the Causeway.Accordingly, it is not possible to gauge their impacts at this point.

The timing of the event conflicts with other city events held on Langley Reserve or that utilise parkingwithin the Terrace Road Car Park or Ozone Reserve. Some of these events, which are of a minornature, would have to be relocated elsewhere on the reserves or in the city.

Summary

The concept of using major events as a way of promoting the City’s tourist potential is a desirablegoal that is supported. The impact of the event, however, needs to be considered in terms of therange of responsibilities that the City has to address. In this instance, it is considered that the extentof infrastructure required to be put in place, on a permanent basis, to operate the V8 Supercar eventconflicts with Council’s objectives to create a more satisfactory link between the city and the river asindicated in the recently adopted Foreshore Action Plan and does not recognise the sensitive natureof the site.

The applicant has attempted to create some synergy between the development of infrastructure forthe V8 circuit and other projects for the foreshore, however, the changes required to the existingenvironment are significant. Proposed new infrastructure particularly roads and paving will beintrusive and will require the creation of an appropriate landscape setting if it is to be acceptablewithin such a prominent location. The applicant has not provided any detailed plans indicating howthese sensitive design issues would be addressed.

In view of the above information, it is considered that the applicants be advised that the City is notprepared to support the V8 Supercar event.


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(The Chief Executive Officer disclosed a non-financial conflict of interest in thisitem)

Member Nature of Interest

Chief Executive Officer Member of Rally Board Australia

Moved by Cr Sutherland, seconded by Cr Tudori

That Kinhill Event Management be advised that whilst the City supports the principleof conducting major events in the City such as the V8 Supercar event proposed to beheld in and around Langley Park and the Ozone Reserve, the extent of permanentinfrastructure required to be put in place for the event conflicts with the City’sobjectives for the foreshore and the application is not therefore supported.

Discussion ensued


As requested by Cr McEvoy the votes were recorded as follows:-

For: The Lord Mayor, Crs Davidson, Goodman, MacGill, Stroud, Sutherlandand Tudori.

Against: Crs McEvoy and Semmens.

176/00 LOCAL LAW REVIEW - REPEAL OF OUTDATED LOCALLAWS

BACKGROUND:

SUBURB/LOCATION: PerthFILE REFERENCE: P1013663-2RESPONSIBLE DIRECTOR: Garry Dunne, Director Service UnitsDATE: 14 February 2000

At its meeting held on 9 June 1998 the Council resolved to review all local laws and advertise thereview as required by the Local Government Act 1995 section 3.16(2). No submissions in relationto the review were received. A number of laws were repealed in March 1999.


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The review of the Council’s Local Laws is subject to the provisions of the Local Government Act1995, Section 3.16 - Periodic Review of Local Laws.

DETAILS:

The continuing review of the City’s local laws is being undertaken. All local laws which are nolonger relevant to the City or those which have been made redundant by other subsequent legislationare to be repealed, including the following:

1. Motels (No. 72)2. Building (No. 39)3. Special Roll for Loan Poll (24)4. Superannuation Fund (17)

This local law was first adopted in 1906 and was last amended in 1969. The Motels Local Lawdeals with such issues as building setbacks, the structure and composition of motels, the provision ofvarious facilities, car parking, advertising and management. These requirements have beensuperseded by the provisions of the City Planning Scheme, the Building Code of Australia and theHealth Act. The Local Law either conflicts with or is duplicated by current legislation and, therefore,is no longer required and should be repealed.

Building (No. 39)The Building Local Law (No 39) was an early form of building control before the BuildingRegulations 1989 and the Building Code of Australia were available to regulate building construction.The local law deals with such issues as submission of plans for building licence, construction of walls,columns, chimneys, staircases, verandahs and other miscellaneous building related matters. The locallaw also regulates some health and planning issues, such as the height of buildings along Mounts BayRoad.

The Building Local Law has been superseded by the provisions of the City Planning Scheme, theMount Street Design Policy, the Building Code of Australia and the Health Act. The Local Laweither conflicts with, or is duplicated by, current legislation and, therefore, is no longer required andshould be repealed.

Planning ControlsThe Department of Local Government has advised that it is not appropriate to retain planningcontrols in a Local Law, such as height limits, car parking requirements and setbacks, as thesecontrols are not governed by the Local Government Act and could not be upheld in an appeal to theMinister for Local Government. Should the Council wish to retain any of the planning controls withinthe Local Laws, these provisions should be added to the City Planning Scheme or adopted as aPlanning Policy.

Special Roll for Loan Poll (24)


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This local law was made under the Municipal Corporations Act 1906 and provided for a special rollof persons entitled to vote at a loan poll. The Local Government Act 1995, sections 6.20 and 6.21,has no provisions for loan polls and therefore this local law is no longer relevant or required.

Superannuation Fund (17)The provisions contained in this local law are out of date, including contributions expressed inpounds, and the provisions of the Local Government Act 1995 adequately cover the superannuationarrangements for employees. The provisions are included in section 5.57 and provision 16 ofschedule 9.3 of the Local Government Act 1995 and part VIA (Section 170) of the LocalGovernment Act 1960, which still applies.

A copy of the local laws to be repealed is detailed in Schedule No. 1.

Moved by Cr McEvoy, seconded by Cr Davidson

That the:-

(i) Council APPROVES BY AN ABSOLUTE MAJORITY the repeal of the followinglocal laws:-

Motels (72)Building (39)Special Roll for Loan Poll (24)Superannuation Fund (17)

(ii) proposed repeal of the Local Laws in (i) above be implemented in accordancewith Section 3.16 of the Local Government Act 1995.


177/00 GRAHAM FARMER FREEWAY - ROAD NAMERATIONALISATION

BACKGROUND:

SUBURB/LOCATION: Various streets within Northbridge, West Perth & East PerthDA/BA REFERENCE:FILE REFERENCE: P1002137RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units


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DATE: 13 February 2000

The Geographic Names Committee of the Department of Land Administration (DOLA) hasapproached the City seeking comments for the renaming of Aberdeen Street (west of FitzgeraldStreet), Sutherland Street, Parry Street (east of Lord Street), Book Street and the removal ofBertram Street. The purpose of the proposed renaming is due to the proposed changes in streetconfiguration due to the construction of the Graham Farmer Freeway.

This item was tabled at the Council Meeting held on 14 December 1999 where the item wasreferred back to enable discussions to be held with Mr Branchi from the Automotive HoldingsGroup, who had expressed concern with at the loss of the name ‘Aberdeen Street’. Thesediscussions occurred in December 1999 and again in February 2000 where Mr Branchi was invitedto make a submission on the matter. Mr Branchi advised by telephone on 28 February 2000 that heno longer wished to pursue the matter but requested the retention of ‘Aberbeen’ in the street name insome form or another.

DETAILS:

The changes to the street configuration within the West Perth, Northbridge and East Perth area are aresult of the construction of the Graham Farmer Freeway.

West Perth / Northbridge

A small portion of Sutherland Street is located at the end of the Drummond Street cul-de-sac. It is aremnant of part of Sutherland Street which originally connected Wellington Street to Loftus Streetbefore the freeway was constructed. The portion of Sutherland Street remaining is from the cornerof Drummond Place and Douglas Street to the cul-de-sac and is approximately only 30 metres long.No businesses or residents have an address to this portion of Sutherland Street.

Bertram Street has been closed by the construction of the tunnel and the proposed re-subdivision ofthe adjacent land does not provide a road in this location.

The section of Aberdeen Street from Loftus Street to Cleaver Street will form part of an on ramp tothe Graham Farmer Freeway. There will be no property access onto this portion of road once allworks have been complete. The section of Aberdeen Street also runs through the Town of Vincent.The Town of Vincent have recommended that the portion in their area be renamed LeedervilleParade and requested that the City of Perth also rename the portion in their area to LeedervilleParade.

The section of Aberdeen Street from the Charles Street on-ramp to Cleaver Street has beensegregated from the rest of Aberdeen Street which runs through Northbridge. It is considered thatthis section of Aberdeen Street should be renamed to give this portion of Aberdeen Street its ownidentity and resolve confusion between the two portions of Aberdeen Street, east and west of theFreeway. There are businesses located on Aberdeen Street who have been consulted regarding apossible renaming. The result of the consultation is discussed below.


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East Perth

Book Street and Parry Street, east of Lord Street, now form an on-ramp to the Graham FarmerFreeway. No businesses or residents have an address to Parry Street or Book Street.

A new road has been constructed between Edward Street and Claisebrook Road to provide a linkto Robertson and Chelsea Streets which would have otherwise been inaccessible.

COMMENTS:

Bertram Street

Bertram Street has been closed and therefore the street name is no longer required.

Sutherland Street

This portion of Sutherland Street has no businesses or residential addresses. Furthermore,Sutherland Street looks as if it is part of Drummond Place. Consequently this portion of SutherlandStreet should be renamed Drummond Place.

Aberdeen Street (between Cleaver Street and Loftus Street)

This portion of Aberdeen Street will form part of an on-ramp to the freeway. It may be an option toleave this portion of road unnamed, however as a result of significant lobbying by businesses in thearea, a connection to Cleaver Street agreed to, and accordingly a street name would be appropriate.The Town of Vincent are proposing to rename the portion of Aberdeen Street within their area toLeederville Parade it would be reasonable to also name the portion of Aberdeen Street within theCity of Perth as Leederville Parade.

Aberdeen Street (between Charles Street and Cleaver Street)

It is considered appropriate to rename this portion of Aberdeen Street as this portion has beenseparated from the rest of Aberdeen Street by the Freeway. This portion of Aberdeen Street shouldbe renamed to give it its own identity and therefore making it easier to locate, especially foremergency vehicles or clients to the businesses in the area.

The businesses potentially affected by the proposed renaming were consulted. The outcome of theconsultation was that they would prefer the name to be unchanged due to costs associated withchanging letterheads and business cards, however, they do appreciate that a name change will makethis portion of Aberdeen Street more identifiable. The consultation recognised that if the name wasto be changed it should either be changed to Old Aberdeen Place or Aberdeen Place. Thebusinesses in the area thought that it would be beneficial to retain some aspect of the word‘Aberdeen’.


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The Department of Land Administration, Geographic Names Committee, has suggested thatAberdeen Street could be renamed Bertram Street or be an extension to Cleaver Street. The nameAberdeen Place is not considered appropriate as use of the suffix ‘Place’ is not sufficientlydistinctive from ‘street’ in an emergency call. Further correspondence from the Geographic NamesCommittee has suggested the names Granville and Malmesbury for consideration.

Feedback from businesses in this area strongly urge that the name ‘Aberdeen’ be retained in someway as this name marks a solid identity to the area. It is considered that the word ‘Aberdeen’should be retained and the street should be renamed Old Aberdeen Place in order to give it its ownidentity, but to retain the history of Aberdeen Street. It is also considered that ‘Old Aberdeen Place’is distinctive and should not cause confusion to the Fire and Emergency Service Authority. TheSecretary of the Geographical Names Committee has been advised of this information. A responsehas yet to be received.

Parry and Book Streets

Parry and Books Streets now form part of an on ramp to the Graham Farmer Freeway. The optionsare to name the on-ramp or to leave it unnamed. It is considered that, given that the street will beused as an on-ramp and that no properties will front the road, it should remain unnamed. The nameBook Street is no longer required and may be reused for a new road name in the future.

New Road between Edward Street and Claisebrook Road

This portion of road is currently unnamed and businesses off Robertson Street and Chelsea Streethave difficulties in directing clients to their premises.

Because of the configuration of the roadway, it could be named either Claisebrook Road, EdwardStreet or Robertson Street. The Geographic Names Committee of the Department of LandAdministration is responsible for approving street names within the State. Advice received from thatoffice, has indicated that the name Robertson Street would not be supported in this instance, and thatthey would prefer that the road be named Edward Street.

It is considered that the name Edward Street can be supported as most motorists visiting this areawould come from Lord Street via Edward Street and this would be a natural extension of that street.The new street name does not affect the addresses of any adjacent properties.

Conclusion

The above mentioned streets should be named as indicated above in order to rationalise the variousstreet names caused by the changes to the road system by the construction of the Graham FarmerFreeway.


That the:-


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(i) Council approve the renaming of:

(a) Sutherland Street, east of Loftus Street, to ‘Drummond Place’;

(b) Aberdeen Street, between Cleaver Street and the Freeway to ‘OldAberdeen Place’;

(Cont’d)

(c) Aberdeen Street, which forms portion of the freeway on ramp, to‘Leederville Parade’;

(ii) Council approve the naming of that portion of new road between ClaisebrookRoad and Edward Street to ‘Edward Street’;

(iii) Geographical Names Committee of the Department of Land Administration beadvised of the above and that the following names are no longer required:-

(a) Bertram Street, east of Fitzgerald Street;

(b) Book Street, between Parry Street and Edward Street.


178/00 PROPOSED 50KM/H URBAN SPEED LIMIT

BACKGROUND:

SUBURB/LOCATION: PerthDA/BA REFERENCE:FILE REFERENCE: P.1000570/2RESPONSIBLE DIRECTOR: Charlotte Stockwell, Director StrategyDATE: 29 February 2000

The Western Australian Municipal Association and the Institute of Municipal Engineers (WADivision) have been considering the issue of lowering urban speed limits in the interests of reducingthe severity, number and frequency of road crashes and the associated trauma.

The proposed reduced urban speed limit relates to local roads only, that is, generally those roadsthat provide direct access to residential premises.


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As part of the public consultation process the Council’s views are being sought on the proposal andthey have requested that they be put forward formally through a council meeting.

Many studies have shown that a reduction in vehicle operating speeds from 60km/h to 50km/h has asignificant effect in reducing the number, frequency and severity of road crashes. Speed is a factor in1 in 3 serious crashes It increases braking distances and the seriousness of injury, and reduces theopportunity to avoid a crash. It is expected that a lowering of the speed limit will result in a 33%reduction in casualty crashes, with 50% of the vulnerable road users (children, seniors, cyclists,motorcyclists and people with disabilities) surviving and nearly 25% being untouched.

Considering that local roads comprise 70% of Western Australia’s road network, the impact at thislevel would be significant.

Countries including Canada, Great Britain, Sweden, Germany, New Zealand and the United Statesof America have implemented 50km/h urban speed limits and have reported promising results, suchas fatalities being reduced by over 30% and vehicle operating speeds being reduced by 10%. InAustralia studies have shown that even with a 5km/h reduction in speed, a significant reduction in thenumber of fatalities will result.

To date several other states within Australia have successfully implemented 50km/h urban speedlimits. In south-eastern Queensland a 50km/h speed limits applied to all local streets. New SouthWales has applied 50km/h speed limits to local streets in more than 30 Local Governments andVictoria has also applied 50km/h speed limits to various local streets in over 30 precincts.

DETAILS:

With the proposed integration of the new Australian Road Rules into Western Australia’s RoadTraffic Code there will be scope for the application of various area-wide speed limits to the stateroad system.

To implement reduced speed zoning to urban areas requires either:• a state wide reduction of urban speed limits from 60km;h to 50km/h, or• implementation of whole Local Government area reduced urban speed limits, or• application of reduced urban speed limits to specific streets within Local Government areas or

designated precincts.

Reduced speed zones/precincts could be on an individual Local Government area basis or in thecase of large urban areas, such as the Perth Metropolitan Area or regional towns, the entire areacould be established as a reduced urban speed zone for local streets, as in the Queensland example.

While the new Road Traffic Code will provide the mechanism to introduce individual area-widespeed limits it is important to provide consistently signed speed environments to limit confusion andachieve a satisfactory level of compliance.


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Similarly, the physical environment and operating characteristics of a roadway must be supportive ofposted speed limits in order to achieve acceptance and compliance. With the proposed reduction ofurban speed limits it will also be important to ensure that speed zoning of major traffic routes isassessed in order to provide consistency in road hierarchical planning and speed zoning.

Associated with the implementation of 50km/h urban speed zones would be the need to identifystreets to be zoned and subsequently install extra regulatory speed zone signs. The implementationof new speed zones would be conducted by Main Roads according to road hierarchy models and inconsultation with respective Local Governments.


Preliminary cost estimates by Main Roads indicates that the introduction of numerous small speedzones would cost approximately double that of introducing larger scale reduced speed zones (that is:Metropolitan area, Bunbury, Narrogin, Geraldton, Albany, Karratha, etc.).

Regulatory signs on local roads are currently funded from the 25% Local Government component ofState Road Funds. Accordingly it is not proposed that individual Local Governments provideadditional funding toward the implementation of reduced speed zones. Rather, that the currentpractices and responsibilities remain.

The cost of road crashes to the community has major implications for Local Government and thepursuit of a reduced urban speed limit is one way that Local Government can be seen to be making acontribution to safer communities.

COMMENTS:

Within the municipality of the City of Perth there are areas where a 50km/h speed limit could beconsidered for implementation, that is: Crawley, East Perth and West Perth. On most local streets inthe municipality the environment of the street is not conducive for speeds in excess of 50 km/h. Theintroduction of an area wide speed limit would therefore be acceptable to most motorists. Currentlyin Northbridge and the central area east of the malls speed is restricted to a 40km/h speed limit.

The City of Perth is therefore is therefore in a position to:

1. Support the introduction of a 50 km/h urban speed limit.2. Support a 50km/h urban speed limit on all local streets which is a far more cost effective option

because fewer street signs are needed to demarcate the reduced speed limit areas.3. Support the introduction of 40km/h speed limits in areas of high pedestrian/cyclist activity, such as

the central business district, hospitals etc.

While a 40 km/h urban speed limit would reduce the number of accidents occurring on local streetsand provide a safer environment for pedestrians and cyclists it would be extremely difficult toenforce. A 10 km/h reduction in the speed limit would be far more acceptable to most motorists. It


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may however be possible to introduce a 40 km/h urban speed limit at some time in the future whenmotorists have accepted and adapted to a 50 km/h urban speed limit.

That the City of Perth support the principle of a 50km/h urban speed limit in terms of the pointsraised above.

Moved by Cr McEvoy, seconded by Cr Goodman

That the Council:-

(i) supports in principle the introduction of a statewide 50 km/h urban speed limiton all local streets;

(ii) informs the Western Australian Municipal Association in terms of (i) above.

Discussion ensued

Motion to amend

Moved by Cr MacGill, seconded by Cr Davidson

That the Council:-

(i) supports in principle the introduction of a statewide 50 km/h urban speed limiton all local streets, with the exception of those areas referred to in (ii) below;

(ii) supports in principle the introduction of a 40km/hr speed limit in areas of highpedestrian / cyclist activity such as the central business district and hospitals;

(iii) informs the Western Australian Municipal Association in terms of (i) above.

Discussion ensued

The amendment was put and carried

The amended motion was put and carried


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179/00 TENDER NO. 053 1999/2000 - COLLECTION, COUNTINGAND BANKING OF PARKING COINAGE FOR A PERIODOF TWO YEARS

BACKGROUND:

SUBURB/LOCATION: Various Off Street Car Parks and On Street Parking in the CityDA/BA REFERENCE:FILE REFERENCE: P1015498RESPONSIBLE DIRECTOR: Douglas Forster, Director Business UnitsDATE: 1 March 2000

POLICY/LEGISLATION

Local Government (Functions and General) Regulations 1996. Part 4. Tenders For Providing Goodsand Services.

DETAILS

On 24 March 1998, the Council awarded the tender for Collection, Security, Counting and Bankingof Coins deposited in the City’s Ticket Machines to Brambles Armoured for two years. Thiscontract was signed on 13 May 1998 and will end on 27 May 2000.

On 22 January 2000, tender no. 053-99/00 closing on 7 February 2000 was called for the servicefor two years.

The tender was for a schedule of rates for:

1. Fee per cashbox collected.2. Counting, handling and banking fee per $1000.3. Data download fee per cashbox including E Mailing data to the City.4. Insurance fee per $1000 collected.

A schedule of ticket machines and frequencies of collection was provided as a basis of tendersubmission.

Four companies tendered for the service, with two of them offering a joint venture. They were:

1. Chubb Protective Services.2. Panther Security.3. Brinks Australia and Secure Parking (Joint Venture).

A submission from Brambles Armoured was not received and subsequent enquiries established thatthey had not seen the advertisement.

The tender panel considered the submission by Brinks Australia and Secure Parking as nonconforming due to:


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1. Clause 10 of the Tender Specifications, “Criteria For Evaluation” not being addressed.“Tenderers must address these criteria, separately and comprehensively and in the orderlisted below in their submission. Tenders which do not address these criteria may not beconsidered.”

2. Brinks / Secure Parking’s inability to submit firm post GST rates (only one month of the 24months period would fall under the pre GST period) in the Form of Tender made it impossible forthe panel to make a firm price comparison.

3. Brinks / Secure Parking’s pre GST rates also imposed a maximum cap of 450 cash boxcollections per week, beyond which there is a doubling of prices. This was not what had beenrequested in the tender documents. This tender has different specifications compared to thetenders in previous years which were lump sum tenders and had maximum and minimum caps oncollections. This had made it difficult to compare tenders and imposed operational inflexibility.This tender is a tender of rates of standard processes which enable the City to comparesubmissions within the same tenders and also costs of processes between different tenders havingthe same processes.

4. Clause 4.5 “The tendered services must not be sub contracted, franchised or be subject to anyother variants which would dilute the control and responsibilities of the Contractor or which theCity finds to be unacceptable”. The panel found that the joint venture proposal submitted byBrinks/Secure did not adequately address the concerns on control and responsibilities.

The remaining two companies were evaluated by the tender evaluation panel in accordance with theevaluation criteria described in Clause 10 in the tender specifications:

• The Schedule of Rates submitted

• Length of experience in the provision of money collection security services and names ofsupporting referees

• Possession of all necessary licences required for the tendered services

• Satisfaction of each item and in the order listed in Clause 3 “Performance” and Clause 4“Contractor’s Obligations”

• Guarantee of financial stability

• A bank guarantee of $200,000 is required• Relevant documentation demonstrating financial stability

• Public Liability Insurance of $10m

• Quality Assured desirable.

The rates inclusive of GST submitted were:

Chubb Panther

$ Incl. GST $ Incl. GST

Weekday Sat/Sun Pub Hol Weekday Sat/Sun Pub Hol

1. Fee per cashbox collected $2.38 $2.38 $2.38 $5.95 $5.95 $5.95


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2. Counting, Banking & HandlingFee per whole $1000

$13.16 $13.16 $13.16 $2.85 $2.85 $2.85

3. Data download fee percashbox including E Mailingdata to the City.

$0.068 $0.068 $0.068 $0.44 $0.44 $0.44

4. Insurance Fee per $1000 $0.66 $0.66 $0.66 $0.50 $0.50 $0.50

The total costs (inclusive of GST) based on $13,200,000 collected and 21,900 cash boxes collectedper annum are:


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Chubb Protective Services $236,035 per annumPanther Security $184,161 per annum

Chubb charged a lower collection fee but the number of cash box collections have to increase bymore than 60% (and the monetary value of collection is assumed to be constant) in order for Chubbto have a price advantage.

Panther’s pre GST cost of $163,620 are about the same as the current provider BramblesArmoured’s pre GST lump sum tender of $162,240 per annum.

On the basis of the overall evaluation criteria, the tender evaluation panel chose to recommendPanther Security. This company currently provides car park and on street security patrols for theCity of Perth.


ACCOUNT NO: Various Off Street Car Parks and On Streetexpenditure accounts

BUDGET ITEM: Coin collection feesBUDGETED AMOUNT: $167,433 for 1999/2000AMOUNT SPENT TO DATE: $111,622BALANCE: $55,811

COMMENTS:

It is recommended that the tender for the provision of Collection, Counting and Banking ParkingCoinage for two years be awarded to Panther Security.

Moved by Cr Tudori, seconded by Cr Goodman

That the Council accepts the most suitable tender, being that submitted by PantherSecurity, for the provision of Collection, Counting and Banking of Parking Coinagefor a period of two years commencing 28 May 2000.


180/00 TENDER 064 - 1999/2000 - RECONSTRUCTION ROADPAVEMENT

BACKGROUND:

SUBURB/LOCATION: Perth


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DA/BA REFERENCE:FILE REFERENCE: P1015519RESPONSIBLE DIRECTOR: Douglas Forster, Director Business UnitsDATE: 7 March 2000

Tenders have been invited from suitably qualified and experienced contractors for the reconstructionof road pavement within the City of Perth. The invitation closed on 28 February 2000 for a scheduleof rates tender allowing for the inclusion of associated works.


Local Government Act 1995Local Government (Functions and General) Regulations 1996Council Policy CS2 - Expenditure - Authorisations - Annual Items

DETAILS:

Tender Process

Only one tender was received when tenders closed on 28 February 2000. Five sets of documentswere collected by firms able to undertake the work.

The specification and accompanying documents stated the criteria upon which the evaluation oftenders would be based, as follows:

1. Price2. Experience with Similar Works.3. Qualifications and Experience of Project Staff4. Quality Management Process5. Availability of Plant and Equipment

Tenderers were asked to submit written details of how they would achieve the requirements of theevaluation criteria.

The contract is for an initial period of 12 months when a review will be carried out before exercisingan option to extend the contract by a further two years.

Tender Evaluation

Tender documents were collected by five interested parties with one tender finally received. Thetender from Rumenos Contracting conformed with the requirements of the selection criteria.

The schedule of rates submitted by Rumenos Contracting is considered to be reasonable andsustainable being consistent with rates for similar work in recent years. Their submission satisfied the


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requirements of the selection criteria in every regard and recent work undertaken by this contractoras a sub-contractor for the City of Perth was found to be of a high standard and within programme.

The rates submitted by Rumenos Contracting and shown in Schedule No. 2 are comparable to ratessubmitted by them to the City of Perth for previous work. Rumenos Contracting has demonstratedexperience in road construction and has provided rates which are realistic and applicable to thenature of the work being generally in accord with current market rates. This has been substantiatedby independent quantity surveyor costings of projects completed in Hay Street, Murray Street andBarrack Street. The rates tendered by Rumenos Contracting will enable the City of Perth to submitsimilar rates as before to Department of Transport for future road construction work should theopportunity arise.


ACCOUNT NO: Various expenditure accountsBUDGET ITEM: Various budget itemsBUDGET PAGE NUMBER: -BUDGETED AMOUNT: As per individual budgetsAMOUNT SPENT TO DATE: NilACTUAL COST: -BALANCE: -

It is proposed to engage the contractor on works mainly of a capital nature, as and when required.With the East End Access work completed this year for example, work of this nature is estimated at$700,000.

GST Implications:

Rumenos Contracting was asked to provide details of GST implications. By 1 July 2000 RumenosContracting will be GST registered, have an ABN and the prices in the Schedule of Rates.

COMMENTS:

Following an appraisal of the schedule of rates received in the tender submission and from anevaluation of this tender against the selection criteria, it is recommended that the only tender, beingthat submitted by Rumenos Contracting, be accepted. The reconstruction of roads within the City ofPerth requires the work to be carried out mainly out of hours, strict compliance with EPA noiseregulations, a high degree of expertise in the use of large machinery in an inner city environment, andthe ability to dispose of excavated material economically and to an approved disposal site outside ofnormal working hours. Given that no specific project but a schedule of rates was to be tendered on,the Contractors that collected documents but did not submit a tender may have considered thepotential rewards from undertaking such work did not warrant the risks encountered for those not soexperienced in inner city works.

(Cr MacGill disclosed an interest and did not vote on this item)


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Cr MacGill Has conducted business with one of the tenderers

Cr MacGill departed the Chamber at 7.03pm

Moved by Cr Sutherland, seconded by Cr Davidson

That the Council accepts the only suitable tender submitted by Rumenos Contracting,for the provision of labour and materials for the reconstruction of road pavement asrequired for a period of 12 months, with an option to extend by two years, inaccordance with the submitted schedule of rates.


181/00 REGIONAL WASTE MANAGEMENT OF GREENWASTE

BACKGROUND:

SUBURB/LOCATION: PerthDA/BA REFERENCE: -FILE REFERENCE: P1011112-14RESPONSIBLE DIRECTOR: Garry Dunne, Director Service UnitsDATE: 13 March 2000

The BSD Consultants report titled ‘Development of Options for a Regional Waste Management Planfor the Mindarie Region’ which was commissioned by the Mindarie Regional Council and completedin October 1999 recommended the following in respect of the management of greenwaste.

Shredded Green Waste

The opportunity exists for the Councils within the Region to jointly shred their green waste.

(i) It is recommended that negotiations be conducted between the Mindarie Regional Council andthe Cities of Stirling, Wanneroo and Joondalup with the view of establishing regionally basedgreen waste shredding facilities at Tamala Park and the City of Wanneroo’s Badgerup Roadfacility. Council should lease the portion of the Badgerup Road facility from the City ofWanneroo and both facilities should be operated by private contractors. The tenders forgreen waste shredding currently proposed by the City of Stirling should be deferred until thismatter is resolved and could form the basis of a council tender to operate the green wasteprocessing facilities.


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(ii) Once the regional green waste processing facilities are established, they should be madeavailable for use by other member Councils within the Region who wish to use them.

(iii) The Mindarie Regional Council should support the establishment and adoption of qualitystandards for shredded green waste within the green waste processing industry of WesternAustralia.

Sorting of Recyclables

(i) It is recommended that the Mindarie Regional Council supports a trial by the Atlas Group andthe City of Stirling for separating recyclables from household domestic waste to prove theviability of the separation technology. If the trials are successful then the Regional Councilshould incorporate a recyclable separation system at the front end of any secondary wastetreatment process it adopts, to provide the option for member Councils to introduce a one-bincollection system.

In the business plan for the Regional Council a recommendation was put up in the following actionitem.

“Establish a co-ordinated approach to greenwaste treatment within the region, through theestablishment of a greenwaste treatment facility, either at Tamala Park or elsewhere inconjunction with Members of the Regional Council (end March 2000).”


Strategic Plan EN2.4 Built Environment

Provide for the safe handling and disposal of wastes, minimising risk to public health and theenvironment, and encourage minimisation and recovery of wastes generally.

DETAILS:

To progress this item the Mindarie Regional Council called tenders for the establishment of a facility.At the close of tenders two tenders were received and at its meeting held on 17 February 2000, theRegional Council resolved as follows.

That the Council:-

(i) accept the tender submitted by ‘Grassgrowers’ for the Management of Greenwaste on aRegional basis, subject to confirmation by Member Councils of their participation in thisproject, in order to confirm the tonnages of waste for processing.

(ii) authorise the administration to liaise with the City of Wanneroo regarding use of BadgerupRoad land for this project.


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The key characteristics of the tender submitted by ‘Grassgrowers’ are as follows:

• That any green waste be transported to a Badgerup road facility, owned by City ofWanneroo, and to be leased by ‘Grassgrowers’, for processing

• That charges associated with the processing of this greenwaste be as follows:

n 5,000 to 10,000 tonnes $21.00 per tonnen 5,000 to 20,000 tonnes $18.75 per tonnen 5,000 to 32,400 tones $16.00 per tonne

These price brackets were tendered so that the Council could identify the charge per tonne based onparticipation by members.

A letter has been received from the Chief Executive Officer of the Mindarie Regional Councilrequesting a decision from the City of Perth in respect to its participation in this project and someidea of indicative tonnages.


Nil

COMMENTS:

Unlike the City of Stirling, Wanneroo, Joondalup and Cambridge, the City of Perth produces limitedgreen waste. The City uses contractors to prune street trees and part of the contract is for them todispose of the waste at existing green waste processing facilities so this waste can be re-used.

Local authorities that have large suburban areas with medium to large residential allotments tend toproduce extensive green waste for disposal, and a number provide for a regular collection of greengarden waste that they then need to dispose of. Environmental constraints are requiring that thiswaste be treated and converted into mulch or compost for re-use rather than buried at scarce landfillsites.

In view of the CBD nature of the City of Perth, the distance to the proposed site and limited greenwaste produced, there is limited benefit in the City of Perth participating in this proposal. The Cityhas adopted a ‘City Environment Plan 1999-2002’ which encourages waste minimisation andrecycling. One of the actions of the environment plan is to “re-use 80% of green waste from cityparks and gardens,” accordingly the total tonnage of green waste needing to be disposed of outsideof the City is minimal.

Moved by Cr Sutherland, seconded by Cr Goodman

That the Council advises the Mindarie Regional Council that:-


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(i) their initiative in establishing a regional waste processing facility for thetreatment of garden/green waste is fully supported;

(Cont’d)

(ii) the City would value the opportunity of utilising the facility on an as needsbasis due to the limited green waste produced by the City of Perth;

(iii) the City is unable to nominate indicative tonnages of green waste that arelikely to be disposed of due to its current practices which include green wasteminimisation and re-use.


182/00 APPOINTMENT OF LEASING AGENTS FOR REGALPLACE AND HIS MAJESTY'S CARPARKS - QUOTATIONNO 050-99/00

BACKGROUND:

SUBURB/LOCATION: PerthDA/BA REFERENCE:FILE REFERENCE: P1015473RESPONSIBLE DIRECTOR: Garry Dunne, Director Service UnitsDATE: 13 March 2000

As leasing fees from the above project will not exceed the $50,000 tender trigger requirement underthe Local Government tender regulations, the following real estate agencies were invited to submitfee proposals, and to address a series of assessment criteria for appointment as one of two separateleasing agents to represent the City in the car park developments at Regal Place, East Perth and HisMajesty’s Car Park, Hay Street, Perth:

• Knight Frank (WA) Pty Ltd• Jones Lang LaSalle• Stanton Hillier Parker (WA) Pty Ltd• CB Richard Ellis• LJ Hooker East Perth• Chesterton International (WA) Pty Ltd• Colliers Jardine (WA) Pty Ltd• FPD Savills


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Section 11 (1) of the Local Government (Functions and General) Regulations 1996 provides that“tenders are to be publicly invited according to the requirement of this part before a localgovernment enters into a contract for another person to supply goods or services if theconsideration under the contract is, or is expected to be more, or worth more, than $50,000unless subregulation (2) states otherwise.”

DETAILS:

When the quotation period closed at 2.00pm Wednesday 19 January 2000, submissions werereceived from four of these agencies.

Stanton Hillier Parker (WA) Pty Ltd(expressed interest in Regal Place only)

10% of average gross annual rental plus 1% for eachadditional year (Regal Place only)

CB Richard Ellis 8% of average gross annual rental plus 1% for eachyear in excess of 5 years

L J Hooker East Perth(quoted for Regal Place only)

6% of average gross annual rental plus 1% for everyyear in excess of 3 years, with a minimum of $3,000for each tenancy (Regal Place only)

Chesterton International (WA) Pty Ltd Omitted a fee proposal


His Majesty’s Car Park

ACCOUNT NO: CW 2730BUDGET ITEM: His Majesty’s No 5 Car ParkBUDGET PAGE NUMBER: Parking Budget, Page 5TOTAL BUDGETED AMOUNT: $6,500,000 (this component $15,000)AMOUNT SPENT TO DATE: $523,330.50ACTUAL COST: $15,000 leasing fees (approx)BALANCE: $5,961,669.50Regal Place Car Park

ACCOUNT NO: CW 2760BUDGET ITEM: Royal Street Car ParkBUDGET PAGE NUMBER: Parking Budget, Page 5TOTAL BUDGETED AMOUNT: $3,500,00 (this component $30,000)AMOUNT SPENT TO DATE: $700,507.06ACTUAL COST: $30,000 leasing fees (approx)BALANCE: $2,769,492.94


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GST Implications:

GST will be levied on the leasing fees to be paid as a result of these appointments, as these fees willall be incurred after 1 July 2000.

COMMENTS:

In the letter of invitation, the agents were advised that “It is the City of Perth’s intent to enter intoexclusive agency contracts with the successful Tenderers. It is proposed that the most suitablequotation based on the assessment criteria set out in this specification will be appointed exclusiveleasing agent for the Regal Place Car Park and that the next most suitable quotation will beappointed for His Majesty’s Car Park.”

In respect of Regal Place, LJ Hooker rated best against the assessment criteria, and it also rankedhighest (most favourable) for its fee proposal.

In respect of His Majesty’s Car Park, Chesterton International rated best against the assessmentcriteria, however it omitted to provide a fee proposal, and its quotation is technically non conforming.CB Richard Ellis was the only other agent to submit on this property. It rated well against theassessment criteria.

It is therefore recommended that LJ Hooker East Perth be appointed leasing agent for the retailcomponent of the Regal Place Car Park, East Perth, and that CB Richard Ellis be appointed leasingagent for the retail component of His Majesty’s Car Park 844 - 848 Hay Street, Perth.

(The Lord Mayor disclosed an interest and did not vote on this item)


The Lord Mayor Son employed by one of the agents who made a submission

The Lord Mayor departed the Chamber at 7.04pm and the Deputy Lord Mayor, CrSutherland, assumed the Chair


That the Council accepts the most suitable quotations from LJ Hooker East Perth forappointment as leasing agent for the retail component of the Regal Place Car Park,East Perth, and from CB Richard Ellis for appointment as leasing agent for the retailcomponent of His Majesty’s Car Park 844-848 Hay Street, Perth.


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The Lord Mayor returned to the Chamber at 7.05pm and resumed the Chair

183/00 ASSIGNMENT OF SUB-SUB-LEASE: AUSTRALIANMUTUAL PROVIDENT SOCIETY EXIT RAMP

BACKGROUND:

SUBURB/LOCATION: PerthDA/BA REFERENCE:FILE REFERENCE: P1002240RESPONSIBLE DIRECTOR: Garry Dunne, Director Service UnitsDATE: 13 March, 2000

The exit ramp from the car park under the AMP Building is constructed within the road reserve, onland which is leased by the Crown to the City of Perth. The City sub-leases the land to the AustralianMutual Provident Society (“AMP”) which in turn, sub-sub-leases it to the AMP, GESB as owner ofthe Central Park Building and the Perpetual Trustees Victoria Limited (“Perpetual Victoria”), ownerof the Commonwealth Bank Building, 150 St George’s Terrace, Perth. All these agreements cover aterm 1 December, 1990 to 31 December, 2027.

As a trustee for the CI Trust, Perpetual Victoria acquired the Commonwealth Bank Building in 1998from the Commonwealth Banking Corporation and assumed the banks obligations to the City ofPerth and the other sub-lessees by way of an Assignment Deed which was signed by all the relevantparties.


As the City is a third party to the sub-sub-lease, the City is not required to advertise the dispositionunder Section 3.58 of the Local Government Act 1995.

DETAILS:

On 15 February, 2000, the City was notified by Perpetual Victoria’s solicitor that Perpetual Victoriawhich entered into the Assignment Deed in its capacity as Trustee for the CI Trust had retired astrustee of that Trust and has been replaced by Permanent Trustee Australia Limited (“Permanent”)

As a consequence, Perpetual Victoria will transfer 150 St George’s Terrace to Permanent and willalso assign its interest in the AMP Exit Ramp Sub-sub-lease to Permanent.

Approval of both the Crown, as head lessor, and the City of Perth, as Head Lessee is requiredbefore this matter can be finalised. The sub-lease states that the lessor and the sub-lessor (the City)cannot unreasonably withhold consent.


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There are no budget implications attached to this request.

GST Implications:

There are no GST implications attached to this request.

COMMENTS:

It is recommended that the Council agrees to enter into a Deed of Assignment with the AMP, GESBand Permanent Trustee Australia Limited, in respect of the sub-sub-lease over the AMP Exit Ramp,William Street, Perth.

Moved by Cr Semmens, seconded by Cr McEvoy

That the Council approves the assignment of the sub-sub-lease over the AMP ExitRamp to Permanent Trustee Australia Limited (“Permanent”) of 23-25 O’ConnellStreet, Sydney, New South Wales. Assignment of the sub-sub-lease to be documentedby the solicitor for the Commonwealth Bank of Australia, at the expense of the Bank.


Cr MacGill returned to the Chamber at 7.06pm

184/00 LEASE OF TENANCIES 2 AND 3 ON THE JAMES STREETFRONTAGE OF THE ROE STREET CARPARKREDEVELOPMENT

BACKGROUND:

SUBURB/LOCATION: James Street, NorthbridgeDA/BA REFERENCE:FILE REFERENCE: P1008643/4RESPONSIBLE DIRECTOR: Garry Dunne, Director Service UnitsDATE: 20 March 2000

At its meeting on 13 July 1999, the Council approved a Building Contract of $10,650,000,comprising $8,650,000 for the construction of a 475 bay carpark on Perth Town Lot Y7, for theCity, plus $2,000,000 for delivery of one or more retail tenancies, with tenants in place on theJames Street frontage of the carpark, with Multiplex Constructions Pty Ltd funding all costsassociated with the development, fit out and leasing of these premises, as well as providing the City a


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guarantee to secure suitable tenants paying a total of $200,000 per annum net rental, in respect ofthis part of the development.

At its meeting on 22 February 2000, the Council adopted the following resolution:

“That:-

(i) the Council advertises its intention to enter into a lease to Totalisator Agency Board ofWestern Australia over tenancy 1 on the James Street frontage of the City’s Roe Streetcarpark, on the following terms and conditions:

Premises:Tenancy 1 on the ground floor, at the north eastern corner of the City of Perth RoeStreet carpark, having a frontage of approximately 8.28m and a depth of 24.13m, witha letable area of 182sqm, subject to final survey, and being the premises cross hatchedon the plan attached to this report;

Lessee:Totalisator Agency Board of Western Australia (TAB) 14 Hasler Road, Osborne Park;

Lease Term:Five (5) years from 1 August 2000, with two consecutive 5 year options of renewal (15years in aggregate)

Initial Rental:$61,880 per annum, payable by monthly instalments of $5,156.67, in advance, plus therecovery of GST;

Rent Reviews:The annual rental shall increase by 5% on every anniversary of the leasecommencement date during the term of the lease and any extension there of;

Use of Premises:The premises are to be paraded as a TAB outlet;

Outgoings:The lessee shall be responsible for the payment of Council rates and Water rates leviedagainst the subject premises, together with all service charges and all other buildingoutgoings including, but not limited to building insurance, public liability insurance,building maintenance of a non structural nature, cleaning of common areas, and toiletrysupplies for the public toilets servicing the retail areas;

Lease Documentation:This lease shall be documented in the form of the draft lease prepared by Minter Ellison,and incorporated in the Sale and Development Agreement between the City of Perth


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and Multiplex Constructions Pty Ltd. The lessee shall pay the City’s solicitors fees andthe stamp duty assessed on the lease;

(ii) the Council advises Multiplex Constructions Pty Ltd that it takes the action set out in (i)above on the understanding that its intention to accept the offer to lease from the TAB,dated 31 December 1999 is conditional upon:

(a) acknowledgement by Multiplex Constructions Pty Ltd that any acceptance doesnot constituted a release from the income guarantee given by Multiplex in theSale and Development Agreement between the City of Perth and MultiplexConstructions Pty Ltd dated 29 July 1999; and

(b) the lessors fit out works detailed in annexure “A” of the offer from the TAB areto be undertaken and funded by Multiplex Constructions Pty Ltd in accordancewith the Sale and Development Agreement dated 29 July 1999, subject to thenormal planning approval requirements.”


Under Section 3.58 of the Local Government Act 1995, the Council is obliged to give a minimum of14 days notice of its intention to enter into a lease by private treaty in a newspaper freely circulatingin the district, inviting submissions from any interested party, which must then be considered by asubsequent meeting of the full Council, before the transaction can be finalised.

Leasing of the subject premises addresses the City’s economic strategy E1.3, to “Develop strategiesfor the future through income, maintenance, diversity and growth”.

DETAILS:

Under the Sale and Development Agreement dated 29 July 1999 between the City of Perth andMultiplex Constructions Pty Ltd, Multiplex is responsible for securing lessees for the retailcomponent of the City’s Roe Street Carpark Redevelopment, and to guarantee a net income of$200,000 per annum to the City for the first five years after completion.

Multiplex has engaged Hanson Bridge Property Consultants to secure leases from an appropriatetenancy mix, with strong trading backgrounds, to maximise the investment return to the City, and tominimise the contingent liability for their client, Multiplex.

Hanson Bridge has now secured a written offer to lease the remaining retail space from SphinxRestaurants Australia Pty Ltd dated 10 March 2000.

The offer requires the lessor to provide a number of facilities set out in annexure “A”, which isreproduced below:


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Annexure “A”

1. Evaporative AirConditioning:

To be installed

2. Toilets: To be constructed, tiled and fitted out to Council requirements includingceilings but excluding light fittings

3. Power: 3 phase power and gas to be supplied to premises and reticulated atLessee’s cost

4. Shop Fronts: Shop front to James Street and first section of arcade to be constructed ofbi-fold doors at the Lessor’s cost

5. Mechanical: Grease trap and ducting for extraction to be installed by Lessor at Lessor’scost. Tenant is to provide hoods and mechanical extraction at his cost

6. Liquor Licensing: The Lessor will support an application to the Director of Liquor Licensingfor the granting of a restaurant licence to the subject premises.

Subject to the normal planning approval requirements, it is proposed that the Council pursues thisproposal, on the condition that the works set out in Annexure “A” are undertaken and funded byMultiplex Constructions Pty Ltd, in terms of the sale and development agreement date between theCity of Perth and Multiplex Constructions Pty Ltd.


ACCOUNT NO: Not yet establishedBUDGET ITEM: n/aBUDGET PAGE NUMBER: n/aBUDGETED AMOUNT: $200,000 proposed for 2000/01 budgetAMOUNT SPENT TO DATE: n/aACTUAL INCOME PROJECTED: $164,723 ($102,835 from Tenancy 2 & 3)MULTIPLEX CONTRIBUTION: $35,277

As the rental payments will not commence until 16 July 2000 or later, this lease will have no impacton the City’s 1999/00 operating budget.

The income generated by this lease and the TAB lease will not cover the rental guarantee fromMultiplex Constructions Pty Ltd. It will be required to fund a shortfall of approximately $35,277 inthe first year.

GST Implications:

This lease will be assessable for a 10% goods and services tax, which is to be recovered from thelessee, in full.


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COMMENTS:

Sphinx Restaurants Australia Pty Ltd is a wholly owned subsidiary of Sphinx Polska S.A., a familycompany which has operated in Poland for five years. It has 15 company owned restaurants inPoland with a cosy European theme created by extensive use of timber and “warm” colours, wherebudget priced meals are served.

The company aims to go public in approximately two years to finance its expansion strategy whichincludes extending the Polish network to 50 outlets by the end of this year and to establish inAustralia, England, Spain, Canada, Venezuela, Sweden, Germany, Hungary and the CzechRepublic.

The restaurant proposed for James Street will be the first Sphinx Restaurant outside of Poland. AnAustralian company has been established and a director of the parent company has relocated toPerth to oversee the Australian operations. He, and the parent company both appear to be offeringto guarantee the performance of the lessee’s covenants.

The rental negotiated with Sphinx Restaurants Australia Pty Ltd represents $290/m2/annum net,which is considered to be a favourable outcome for the City. Retail rentals in the vicinity generallyrange from $220/m2 to $300/m2, and the independent valuation obtained in November 1998 toassess the Multiplex tender assigned an average rental of $300/m2 to the James Street tenancies.

Subject to acknowledgement by Multiplex Constructions Pty Ltd that acceptance of the offer tolease from Sphinx Restaurants Australia Pty Ltd dated 10 March 2000 does not represent a waiverof the rental guarantee from Multiplex under the sale and development agreement dated 29 July1999 between the City of Perth and Multiplex Constructions, and subject to the lessor’s worksoutlined in Annexure “A” of the offer from Sphinx Restaurants Australia Pty Ltd being completedand funded by Multiplex Constructions Pty Ltd, it is recommended that the City:

(i) invites Sphinx Restaurants Pty Ltd to submit a development application for its proposedrestaurant;

(ii) advertises its intention to enter into a lease with Sphinx Restaurants Australia Pty Ltd on theterms and conditions set out in the recommendation contained in this report, in accordancewith Section 3.58(3) of the Local Government Act.

Moved by Cr McEvoy, seconded by Cr Stroud

That the Council:-

(i) invites Sphinx Restaurants Australia Pty Ltd to submit a developmentapplication for its proposed restaurant at tenancies 2 and 3 on the James Streetfrontage of the City’s Roe Street carpark;


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(ii) advertises its intention to enter into a lease to Sphinx Restaurants Australia PtyLtd (ACN 091 462 752) over tenancies 2 and 3 on the James Street frontage ofthe City’s Roe Street carpark, on the following terms and conditions:-

(Cont’d)

Premises:Tenancy 2 and 3 on the ground floor, at the north western corner of the City ofPerth Roe Street carpark, with a letable area of approximately 73sqm, subjectto final survey, and being the premises cross hatched on the plan attached tothis report;

Lessee:Sphinx Restaurants Australia Pty Ltd 27 Lyell Grove, Woodvale;

Lease Term:Five (5) years from the 16 June 2000 or the date of practical completion,whichever is the later, together with an option to extend for five (5) years;

Initial Rental:$108,000 per annum, payable by monthly instalments of $9,000, in advance,plus the recovery of GST;

Rent Reviews:The annual rental shall increase by 3% on every anniversary of the leasecommencement date during the term of the lease and any extension thereto, butthere shall be a review to market at the end of Year 5;

Possession and Rental Commencement:The tenant shall be given possession of the premises for the purpose of fit out on1 May 2000 with a rent free period of 1 month commencing on 16 June 2000 (orpractical completion date whichever is the later);

Use of Premises:Restaurant;

Outgoings:The Lessee is responsible for the payment of all Building Outgoings applicableto the Premises currently estimated at the rate of $80 per square metre being$29,840 per annum for the 1999/00 financial year. Subject to DisclosureStatement acceptance by the Lessee.


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GuaranteesPerformance of the Lessee’s covenants is to be guaranteed by Sphinx PolskaS.A. and local director Leszek Hebda;

(Cont’d)

Lease Documentation:This lease shall be documented in the form of the draft lease prepared byMinter Ellison, and incorporated in the Sale and Development Agreementbetween the City of Perth and Multiplex Constructions Pty Ltd. The lessee shallpay the City’s solicitors fees and the stamp duty assessed on the lease;

(iii) advises Multiplex Constructions Pty Ltd that it takes the action set out in (ii)above on the understanding that its intention to accept the offer to lease fromSphinx Restaurants Australia Pty Ltd, dated 10 March 2000 is conditionalupon:-

(a) acknowledgement by Multiplex Constructions Pty Ltd that anyacceptance does not constituted a release from the income guaranteegiven by Multiplex in the Sale and Development Agreement between theCity of Perth and Multiplex Constructions Pty Ltd dated 29 July 1999;

(b) the lessors fit out works detailed in annexure “A” of the offer from theSphinx Restaurants Australia Pty Ltd are to be undertaken and fundedby Multiplex Constructions Pty Ltd in accordance with the Sale andDevelopment Agreement dated 29 July 1999, subject to the normalplanning approval requirements.


185/00 WEST PERTH PRECINCT COMMITTEE - MEETING HELDON 7 FEBRUARY 2000 - CLIFF STREET, WEST PERTH -PEDESTRIAN PRECINCT

BACKGROUND:

SUBURB/LOCATION: PerthDA/BA REFERENCE:FILE REFERENCE: P.1011897


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RESPONSIBLE DIRECTOR: Noelene Jennings, Director Corporate ServicesDATE: 8 March 2000

This matter was discussed at the West Perth Precinct Committee meeting held on7 February 2000.

This item was deferred at the Council meeting held on 8 February 2000.

The role and function of the West Perth Precinct Committee is to make recommendations to theCouncil on issues relating to:-

• Leadership (proposed strategies, laws and policies);• Economy (marketing, promotion, economic development and vibrancy, retail vitality);• Environment (beautification, heritage, vandalism);• Social and Cultural Development (community, recreation, culture);• Urban Development and Transport (urban design, parking, traffic, public transport);• Service Quality (Council services).

DETAILS:

Members of the Committee discussed the possibility of a resident only parking in Cliff Streetbetween Mount Street and Jacobs Ladder. It was resolved on a motion moved by Mr Prescott andseconded by Mr Mizen:-

“That it be recommended to the Council that it approve the concept of the section of CliffStreet between Mount Street and Jacobs Ladder as a pedestrian precinct only with vehicleaccess to garages.”

COMMENTS:

At the time of the Bellevue upgrade the residents of Cliff Street South expressed a wish for parkingin this street, but for the parking to be 'resident only' to restrict use by themselves and their visitors.For this reason parking was retained in the street with a possible change to resident only parkingafter trials are completed.

Cliff Street falls within the appropriate criteria for a Residential parking area (a principally residentialarea which is subject to intrusion of onstreet parking by non resident vehicles) and consequently hasbeen noted as a possible Residents only parking area. However, the Council is yet to commit toestablishing Resident Only Parking Precincts throughout Perth. The Council's commitment dependson final consideration of the Constitution Hill parking trial, adoption of a new policy for ResidentialParking and agreement to establish other Resident Only Parking Precincts throughout the City.

Moved by Cr Davidson, seconded by Cr Tudori


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That the Council approves the concept of the section of Cliff Street between MountStreet and Jacobs Ladder as a pedestrian precinct only with vehicle access togarages.

Discussion ensued

Motion to defer

Moved by Cr Stroud, seconded by Cr Sutherland

That the item relating to West Perth Precinct Committee - Meeting held on7 February 2000 - Cliff Street, West Perth - Pedestrian Precinct, be deferred.

Discussion ensued

The motion to defer was put and carried

186/00 REINTRODUCTION OF GENERAL BUSINESS ATPRECINCT COMMITTEE MEETINGS

BACKGROUND:

SUBURB/LOCATION: PerthDA/BA REFERENCE: -FILE REFERENCE: P1011896/5RESPONSIBLE DIRECTOR: Noelene Jennings, Director Corporate ServicesDATE: 16 March 2000

Following the same recommendation from the Eastern Precinct Committee, the Council at its meetingheld on 14 March 2000 resolved as follows:

That:-

(i) the Council take action to have General Business placed back on the agenda of PrecinctCommittees;

(ii) ‘Items To Be Considered At A Future Meeting’ continue to be included on the agendauntil such time as this action is taken;


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(iii) until this action is taken, the Presiding Member may elect to suspend Standing Orders inorder that urgent items of General Business may be taken.


Clause 3.4 of the City’s Standing OrdersSection 3.12 of the Local Government Act 1995

DETAILS:

The issue of General Business was considered by the Council during recent amendments to theStanding Orders, at which time the exclusion of General Business was endorsed.

The item of General Business was replaced on the agendas for Precinct Committees with an item forissues to be considered at a future meeting. The purpose of which was to enable research to beconducted into the issue after it had been raised, for consideration at the next meeting.

At its meeting held on 14 February 2000 the Eastern Precinct Committee recommended that theitem of General Business be placed back on Precinct Committee agendas.

As the suggested amendment to the Standing Orders local law is of a minor nature, it is consideredthat the procedure for making a local law as required under section 3.12 of the Local GovernmentAct 1995 is not applicable.


That clause 3.4 (2) of the City’s Standing Orders be amended to delete the referenceto the exclusion of item (8) - general business in the order of business for PrecinctCommittee meetings.

Discussion ensued


187/00 STATUTORY COMPLIANCE RETURN

BACKGROUND:

SUBURB/LOCATION: PerthDA/BA REFERENCE: -FILE REFERENCE: P1000707/3


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RESPONSIBLE DIRECTOR: Noelene Jennings, Director Corporate ServicesDATE: 15 March 2000


Completion of the Statutory Compliance Return for the period of 1 January to 31 December 1999 isvoluntary for the last time this year. In 2000 completion of the Return will be compulsory.

DETAILS:

The Department of Local Government encourages local governments to complete the StatutoryCompliance Return as part of a system of internal control and monitoring of statutory obligations.Completion and adoption of the Return by a local government is voluntary for the last time in 1999.

The Return provides prompts in relation to the local governments statutory obligations in a number ofareas, such as local laws, tenders, elections, notice of meetings, disclosure of financial interests andcode of conduct. It provides a useful tool for a local government to utilise to ensure compliance withlegislation, and in particular the Local Government Act 1995.

There were two areas of non-compliance identified in the Return, both of which have subsequentlybeen addressed and rectified. The City has a Performance Management and Development system inplace for most staff. The extension of the system to ensure that all staff are reviewed every twelvemonths is currently being implemented. The other area which was identified related to advice of rightsto object and appeal against unfavourable decisions. This advice had not been provided for one typeof decision, and has since been included in the letter of advice to the applicant.

A copy of the Return completed by the City of Perth is detailed in Schedule No. 3.

The following joint certification is to be read aloud at the meeting:

“We, Peter Christopher Roland Nattrass being the elected Lord Mayor and Garry George Huntbeing the appointed Chief Executive Officer of the City of Perth hereby Certify that:-

• The information contained in Parts A and B of this return are true and correct to the best of ourknowledge.

• This return was included in the agenda papers and considered by the Council at the OrdinaryMeeting of the Council held on 28 March 2000.

• The contents of this Certification were read aloud to the meeting.• Each Councillor has had the opportunity to review the Return and to make comment to the

Council.• The particulars of any matters of concern relating to the Return were recorded in the minutes of

the meeting.• The Appendix attached to this Return is a true and correct copy of the relevant section of those

minutes.


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• Subject to the matters of concern raised and recorded, the Council adopted the ComplianceReturn as the official Return of the Council for the period 1 January 1999 to 31 December 1999.

• The resolution of adoption was carried (state vote detail)”

Moved by Cr Sutherland, seconded by Cr McEvoy

That the Council adopts the Statutory Compliance Return for the period 1 January to31 December 1999, as detailed in Schedule No. 3.

The motion was put and carried unanimously

188/00 SAFETY AND SECURITY COMMITTEE - MINUTES OFTHE MEETING HELD ON 7 MARCH 2000

BACKGROUND:

SUBURB/LOCATION: PerthDA/BA REFERENCE:FILE REFERENCE: P.1012003-2RESPONSIBLE DIRECTOR: Noelene Jennings, Director Corporate ServicesDATE: 10 March 2000

DETAILS:

The Role of the Committee is to consider safety and security within the City of Perth relating to:-

(a) new initiatives with the WA Police Service;(b) Community Police Post;(c) public perceptions of safety and security;(d) security patrols.

COMMENTS:

The unconfirmed minutes of the Safety and Security Committee meeting held on 7 March 2000 isdetailed in Schedule No. 4. It is suggested the unconfirmed minutes be noted.

The matters dealt with by the Committee have been presented to the Council at its meeting held on14 March 2000.


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Moved by Cr Davidson, seconded by Cr MacGill

That the Council notes the unconfirmed minutes of the Safety and Security Committeeheld on 7 March 2000.


189/00 WEST PERTH PRECINCT COMMITTEE - MEETING HELDON 13 MARCH 2000

BACKGROUND:

SUBURB/LOCATION: PerthDA/BA REFERENCE: -FILE REFERENCE: P1011897/5RESPONSIBLE DIRECTOR: Noelene Jennings, Director Corporate ServicesDATE: 14 March 2000

The role and function of the West Perth Precinct Committee is to make recommendations to theCouncil on issues relating to:-

• Leadership (proposed strategies, laws and policies);• Economy (marketing, promotion, economic development and vibrancy, retail vitality);• Environment (beautification, heritage, vandalism);• Social and Cultural Development (community, recreation, culture);• Urban Development and Transport (urban design, parking, traffic, public transport);• Service Quality (Council services).


Section 5.10 of the Local Government Act 1995.

COMMENTS:

The unconfirmed minutes of the West Perth Precinct Committee meeting held on 13 March 2000 aredetailed in Schedule No. 5. It is suggested that the minutes be noted.

There is currently a vacancy on the West Perth Precinct Committee. The Committee at its meetingheld on 13 March 2000 considered nine interested applicants who had previously submitted aPrecinct Committee Nomination Form when membership to the Committee was advertised in June1999.

The members considered the nominations and resolved to recommend to the Council that Ms JoannaDouglas be appointed as member of the Committee.


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Moved by Cr Davidson, seconded by Cr Tudori

That the Council:-

(i) notes the unconfirmed minutes of the West Perth Precinct Committeemeeting held on 13 March 2000;

(Cont’d)

(ii) APPROVES BY AN ABSOLUTE MAJORITY to appoint Ms JoannaDouglas as a member of the West Perth Precinct Committee.


190/00 FINANCIAL STATEMENTS - PERIOD ENDED 31 JANUARY2000

BACKGROUND:

SUBURB/LOCATION: PerthDA/BA REFERENCE: -FILE REFERENCE: P1014149/15RESPONSIBLE DIRECTOR: Noelene Jennings, Director Corporate ServicesDATE: 17 February 2000


Section 6.4 and Regulation 34 of the Local Government Act 1995 requires that a local governmentis to prepare monthly financial reports.

DETAILS:

A copy of the monthly Financial Statements is attached in Schedule No 6.

COMMENTS:

It is recommended that the Council accepts the Financial Statements for the 7 month period ended31 January 2000.



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That the Council accepts the Financial Statements for the period ended 31 January2000.

Discussion ensued


191/00 PAYMENTS TO CREDITORS

BACKGROUND:

SUBURB/LOCATION: PerthDA/BA REFERENCE:FILE REFERENCE: P.1000706RESPONSIBLE DIRECTOR: Noelene Jennings, Director Corporate ServicesDATE: 2 March 2000


That in accordance with Regulation 13 (2) of the Local Government, (FinancialManagement) Regulations 1996 the list of payments made under delegated authorityfor the month ended February 2000 as laid on the table be received and recorded inthe Minutes of the Council, the summary of which is as follows:-

FUND PAIDMunicipal Fund 4,099,153.83Trust Fund 54,173.12TOTAL: 4,153,326.95


192/00 EVENT SPONSORSHIP - 2000 PRIDE PARADE

BACKGROUND:

SUBURB/LOCATION: PerthDA/BA REFERENCE:


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FILE REFERENCE: P1012392; P.1013658/2RESPONSIBLE DIRECTOR: Charlotte Stockwell, Director StrategyDATE: 24 February 2000

This matter was presented to the House/Sponsorship and Donations Committee meetingheld on 21 March 2000.

This matter was also discussed at the Northbridge/West End Precinct Committee meetingheld on 2 February 2000.

The Northbridge/West End Precinct Committee resolved to recommend that the Council:-

(i) supports the staging of the Pride Parade 2000 in Northbridge.

(ii) encourages the Pride Organising Committee to negotiate with all relevant Northbridgetraders on the time, date and support of the event.

The City of Perth sponsored the 1999 Pride Parade by providing in kind support valued at $3,400.

On 2 April, 2000 a special meeting of Pride members will be held to consider the route for futurePride parades.

By submitting a proposal to the City of Perth, Pride is providing the Council with the opportunity todecide whether it wishes to provide support to the Pride parade, and the level of this support. Thedecision of the Council will be considered at the 2 April meeting of the membership.

Pride has submitted a proposal to City of Perth to become a principal sponsor of 2000 Pride paradeby providing:

(i) cash sponsorship of $10,000;(ii) inkind support valued at a maximum of $6,225 comprising of:-

• • Cost of fees for barricading valued at $1,400;• • Advertising of street closures for the Parade valued at $2,000;• • Street cleaning valued at $400;• • Parking valued at $1,600;• Cost of fees relating to Pride banner on William Street in Northbridge for the month of

October valued at $825.

POLICY/LESISLATION/STRATEGIC PLAN:

Policy SU47 : Sponsorship and Donations

Strategic Plan:

Social and Cultural Objectives:


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• To enhance the social and cultural fabric of our community through tolerance and understanding.• To enhance the quality of life of the community through the recognition of all sections of the

community.

DETAILS:

In 1999 the Pride committee presented the tenth annual Pride Parade. Police estimated in excess of100,000 people lined the streets of Northbridge.

The Pride committee aims to promote the Pride Parade as a significant tourist attraction by linkingthe Pride Parade with other Australian cultural activities. A three year plan culminating in the SydneyGay Games in 2002 has been developed.

To achieve this objective the Pride committee aim to improve the quality of the presentation of theevent and the number of participants.

Should Pride successfully position the parade as part of a major cultural tourism then Perth willbenefit from the increased tourism which otherwise would visit the east coast cultural festivals.

1. THE 2000 PRIDE PROPOSAL

The Pride organising committee has requested:

(i) Cash sponsorship of $10,000;(ii) Inkind support valued at $6,225.

In return the Pride committee will provide the City of Perth with the following benefits:

(i) Principal sponsor status which provides:• banner display integrated into the parade;

• crest placement in all advertising, banners, the Festival guide, within Unity Express and atPride Festival events (valued at $25,000).

(ii) Exclusive presentation of the Pride Parade in Northbridge ensuring Northbridge traders benefitsfrom the economic spin-offs from increased visitation.

(iii) Four VIP invitations to the Pride party.

2. ASSESSMENT OF PROPOSAL:

Assessment of Eligibility

Policy SU47 requires that a proposal meets the following criteria to be eligible for event sponsorship:

The total value of the event must exceed the cost of sponsorship:


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The amount proposed in 1999 is $10,000 cash plus $6,225 in kind. The total cost of the 1999Pride Parade and Festival is estimated at $60,000.

The sponsorship request to the City of Perth represents 27% of the total estimated events budget.

The event must contribute to the achievement of one or more of the City’s marketingobjectives:

• • to position the city as a city of regional and international significance;• • to increase visitation to the city;• • to increase economic investment in the city;• • to create a vibrant, energetic 24 hour city;

The 1999 Pride Parade and Festival will contribute to all of these marketing objectives.

The plans by the committee to ensure Western Australia’s Pride parade is incorporated as part of anational cultural tourist destination will ensure Perth benefits from overseas tourism to attend majorfestivals and events being planned throughout Australia from 2000 to 2002 culminating in the GayOlympics being held in Sydney in 2002.

The Perth parade is the second largest of its kind in Australia, attracting over 100,000 people toNorthbridge.

Increased economic investment in the City is achieved through the increased numbers of peoplevisiting Northbridge to enjoy the parade.

The parade will be held in the early evening to maximise the opportunities for families to enjoy thespectacle.

Experience from past years indicates spectators will remain in the City after the event, generatingadditional revenue for Northbridge traders. The evening is regarded as one of the busiest nights ofthe year in Northbridge, creating high levels of vibrancy and energy.

The event must take place in the public spaces of the City of Perth:The 2000 Pride Parade will be staged in the streets of Northbridge.

The event may or may not be cultural or arts based:The 2000 Pride Parade is an event with arts and community content.

Preference will be given to events which provide free attendance:The 1999 Pride Parade will be a free event for the community.

Preference will be given to events which will be held exclusively in the City of Perth:The 1999 Pride Parade will be presented exclusively in Northbridge.


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The applicant must provide adequate guarantee that they can deliver the event.The Lesbian and Gay Pride WA Inc. has successfully staged the Pride Parade and Festival for tenyears. The organising committee includes professionals with expertise in finance, marketing andevent planning.

A copy of the organisers’ Annual Report which includes financial statements has been requested.

3. Assessment Of The Value Of Benefits:

The 2000 Pride Parade offers some specific, direct benefits to the City of Perth.

Visitation and Economic Benefits:

It is estimated that the 2000 parade will attract in excess of 100,000 spectators who will park, dineand purchase refreshments to the benefit of Northbridge traders.

Corporate Positioning Benefits:

Inclusion of the City of Perth crest in over $25,000 worth of advertising promotion and signage willensure the City receives acknowledgement for its role in supporting this high profile event whichdirectly benefits Northbridge traders.

4. Sponsorship Recommendation:

It is recommended that the City provide sponsorship of $10,000 cash and $3,400 in kind to theorganisers to stage the 1999 Pride Parade and Festival, comprising:-

• $1,400 for the cost of barricading;• $400 for street cleaning;• $1,600 for parking.

It is recommended that the cash sponsorship monies be paid in two instalments:-

• $5,000 with confirmation of the 2000 Pride Parade• $5,000 on completion and delivery of the 1999 Pride Parade

In return for the sponsorship investment, the City of Perth require that the organisers of the PrideParade provide the City with the following promotional benefits:-

1. Acknowledgement and crest placement on signage in advertising and other promotional literature,as befits a principal sponsor;

2. Promotion of Northbridge parking in the Pride Festival Guide.

The City’s objectives in providing this sponsorship are:


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• to increase visitation to Northbridge;• to generate increased economic investment for stakeholders in Northbridge;• to raise awareness of the parking stations in Northbridge; and• to heighten the profile of Northbridge as entertainment and dining destinations.

To assess the success of the City’s sponsorship of the 2000 Pride Parade and Festival, theorganisers are requested to provide the following within eight weeks of completion of the events:

1. all press clipping, advertisements and literature incorporating the City of Perth crest, andacknowledgement of the City’s sponsorship;

2. a copy of all printed promotional materials;3. figures of printed promotional materials and their distribution;4. video tapes of any television coverage of the 1999 Pride Parade and Festival; and5. aggregate attendance figures of the 1999 Pride Parade and Festival, with any available

demographic information.

Northbridge stakeholders, in particular dining, retail and entertainment venues, will be the primarybeneficiaries of the increased visitation to Northbridge during the 1999 Pride Parade and Festival. Itis estimated that 100,000 members of the general public are expected to come to Northbridge toexperience the Parade and Festival.

The sponsorship benefits of a principal sponsor provide opportunities for the City to receive anappropriate level of promotion and kudos. In addition the City can utilise the promotionalopportunities to promote parking facilities, and positively position the City and Northbridge with key,target groups.


It is proposed that the $13,400 sponsorship amount be considered in the 2000 /2001 budget.

GST IMPLICATIONS:

GST will impact upon the City’s event sponsorship. Assessment of this impact is currently beingundertaken.

It is recommended that any approval for sponsorship of the Pride parade be in principle with thelevels of cash sponsorship, in kind sponsorship and benefits required by the Council confirmed whenthe impact of GST be confirmed.

COMMENTS:

Many localities and competing entertainment destinations are recognising the benefits of hostingmajor events. In recent times the City has lost events to other localities which had previously beenconsidered to be city events.


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Pride has presented the Pride Parade in Northbridge for the past 10 years.

While in past years the focus of the promotion of the Pride Parade has been only on the localmarket, the Pride organising committee plans to market the Pride Parade as an international tourismproduct. Major cultural festivals planned on the east coast will target international tourists; the Pridecommittee plan to link Perth’s Pride Parade to these other national cultural festivals ensuring Perthwill gain some benefit in terms of increased cultural tourism visitors. Pride has already commencedtalks with the organisers and promoters of the eastern states festivals.

It is not possible for the Council to commit funds to Pride until the completion of budgetconsiderations and the impact of GST has been assessed. However the Council can provide inprinciple sponsorship to be confirmed with the adoption of the 2000-01 budget.

It was therefore recommended that:-

(i) the Council approves in principle the sponsorship of the 2000 Pride Parade;

(ii) subject to the confirmation of the impact of GST on the sponsorship application, an amount of$13,400 comprising of $10,000 cash and $3,400 inkind be listed for consideration in the2000 / 2001 budget for (i) above.

This matter was discussed at the House/Sponsorship and Donations Committee meeting held on 21March 2000 where it was resolved to recommend:-

That:-


(ii) the Council encourages the Pride Organising Committee to negotiate with all relevantNorthbridge traders on the time, date and support of the event;

(iii) subject to the:-

(a) confirmation of the impact of GST on the sponsorship application;

(b) local community providing significant sponsorship, and expressing support for the timeand date,

an amount of $13,400 comprising of $10,000 cash and $3,400 in-kind sponsorship be listedfor consideration in the 2000/2001 budget for (i) above.

Moved by Cr McEvoy, seconded by Cr MacGill

That:-


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(ii) the Council encourages the Pride Organising Committee to negotiate with allrelevant Northbridge traders on the time, date and support of the event;

(Cont’d)

(iii) subject to the:-

(a) confirmation of the impact of GST on the sponsorship application;

(b) local community providing significant sponsorship, and expressingsupport for the time and date,

an amount of $13,400 comprising of $10,000 cash and $3,400 in-kindsponsorship be listed for consideration in the 2000/2001 budget for (i) above.

Motion to amend

Moved by Cr Goodman, seconded by Cr Tudori

That:-

(i) clause (iii)(b) be replaced as follows:

(iii)(b) there being no significant objections to the date and time from themajority of the Northbridge traders whose businesses are within thearea bounded between Newcastle and Roe Streets and betweenFitzgerald and William Streets;

(ii) clause (iii)(c) be added to read as follows:

(iii)(c) the Pride organising committee provides the City of Perth with detailsof sponsorship in cash and in kind of not less than $13,400 fromother sources.

Discussion ensued


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The amendment was put and carried

Discussion ensued

Motion that the question be put

Moved by Cr Davidson

That the question be put.

The motion to put the question lapsed due to the want of a seconder

Discussion ensued

The amended motion was put and carried

193/00 EVENT SPONSORSHIP - ULTIMATE TRIATHLONCOMPETITION

BACKGROUND:

SUBURB/LOCATION: PerthDA/BA REFERENCE:FILE REFERENCE: P1012392/6, P.1013874/6RESPONSIBLE DIRECTOR: Charlotte Stockwell - Director StrategyDATE: 28 February 2000

This matter was presented to the House/Sponsorship and Donations Committee meetingheld on 21 March 2000.

The Council resolved at its meeting held on 26 October 1999:

That the Council:-


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(i) approves sponsorship of the 2000 ITU Triathlon World Championship to be held inPerth from 29 - 30 April 2000 for an amount of $13,908.25 in lieu of the hire fees forLangley Park, Supreme Court Gardens, Forrest Place and Ozone Reserve;

(ii) requires the organisers of the 2000 ITU Triathlon World Championship to provide thefollowing sponsorship benefits to the City of Perth:-

(a) the City of Perth to be acknowledged as the official host city for the 2000 ITUWorld Championship;

(b) exclusive rights for the City to use the World Championship event logo in alladvertising;

(c) signage at the event which includes 5 x (1 x 2.5) metre signs, 15 course signs andpremium signage at the opening ceremony in Forrest Place;

(d) City of Perth crest placement on all print and collateral material including:sponsor composite boards, all press advertisements, spectator maps and guides,handbooks and manuals and event posters;

(e) ten invitations to attend the event VIP hospitality;

(f) two invitations to attend the official prize presentation dinner.

The ITU has since approached the City with a request for an additional $15,000 sponsorship for its“Ultimate Triathlon Experience competition”.

The Ultimate Triathlon Experience:The 2000 ITU Triathlon World Championships will conduct a major consumer promotion combiningboth radio and print components. This competition style promotion will consist of coupon entries,with the winner drawn on air by the appointed radio sponsor.

The prize consists of:• Overnight stay for two people at the Hyatt Regency Perth on Saturday April 29, 2000.• VIP Hospitality at the 2000 ITU Triathlon World Championship for two people in the corporate

hospitality facility;• 2000 ITU Triathlon World Championship merchandise pack of FILA products;• Budget car hire for the weekend of 29 and 30 April;• Return air fair for two to attend the Sydney 2000 Olympics;• Four nights accommodation in Sydney for two to attend the Sydney 2000 Olympics;• Two tickets to the Women’s Triathlon Olympic event;• Two tickets to the Men’s Triathlon Olympic event.

POLICY/LEGISLATION/STRATEGIC PLAN

Policy SU47: Sponsorship and Donations


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DETAILS:

The 2000 ITU Triathlon World Championship will be held in Perth on 29-30 April 2000. 1,500elite athletes representing more than 45 countries from around the world accompanied by anestimated 1,500 support crew and service personnel will travel to Perth to participate in this event.

Itu Triathlon World Championship: “The Ultimate Triathlon Experience” Proposal

The 2000 ITU Triathlon World Championship has requested the City of Perth become a sponsor ofthe Ultimate Triathlon Experience competition, by investing cash sponsorship of $15,000.

In return for this investment the City of Perth will receive:

i) radio promotion (official sponsor 92.9 fm) consisting of:• 20 live pointers• 15 promotional pointers• 5 live pointers on the “Morning Crew” program• 5 daily winners on the “Morning Crew” program

ii) print promotion consisting of:• ten competition coupons over two weeks prior to the event• front page competition pointers• feature article

iii) involvement in presentation opportunities.

2. Assessment Of Proposal:

2.1 Assessment of Eligibility

Policy SU47 requires that a proposal meets the following criteria to be eligible for event sponsorship:

The total value of the event must exceed cost of sponsorship:

The cash sponsorship requested is $15,000. The total value of the media component of the event isvalued by ITU World Triathlon at $70,000. Valuation by an independent media buyer placed thevalue of the media promotion at $18,723. Thus the requested amount is approximately 80% of thevalue of the promotion.

The event must contribute to the achievement of one or more of the City’s marketingobjectives:

• to position the City as a city of regional and international significance• to increase visitation to the city• to increase economic investment in the city• to create a vibrant, energetic 24 hour city


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The Ultimate Triathlon Experience will indirectly contribute to the achievement of the City’smarketing objectives.

The goal of this competition is to increase awareness and interest in the 2000 ITU World TriathlonWorld Championship within the local market, with the aim of translating this interest into spectatorsat the event.

The event must take place in the public spaces of Perth:This proposal is for sponsorship of a promotional activity, not an event. The event the promotionpromotes will take place in the public spaces of Perth.

The event may or may not be cultural or arts based:This proposal is for sponsorship of a promotional activity, not an event. The event the promotionpromotes meets this criteria.

Preference will be given to events which provide free attendance:This proposal is for sponsorship of a promotional activity, not an event. The event the promotionpromotes provides free attendance.

Preference will be given to events which will be held exclusively in the City of Perth:This proposal is for sponsorship of a promotional activity, not an event. The event the promotionpromotes will be held within the City’s boundaries.

The applicant must provide adequate guarantee that they can deliver the event. The proofof capacity may be (but not limited to) and of the following:

a) History of previous dealings with the City of Perth:The 2000 ITU Triathlon World Championship was previously held in Perth in 1997 and was a greatsuccess. The event is managed by EventsCorp Western Australia which has a long history ofpartnerships with the City on major events including Rally Australia. The City of Perth also hasrepresentation on the board of the 2000 World Championship.

b) Evidence of funding from other sources:Additional funding sources for the 2000 ITU Triathlon World Championship include, corporatesponsorship $450,000, competitor entry fees $140,000, fundraising 615,000 and EventsCorp$1,600,000.

c) Evidence of the capacity of the organising committee to manage, present andmarket the event:

• The 2000 ITU Triathlon World Championship will be staged by EventsCorp Western Australiawhich has the support and funding of the state government.

• EventsCorp has a long history of working with the City and staging major events including RallyAustralia, Hopman Cup and the highly successful 1997 ITU Triathlon World Championship.


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d) Statement of the organisation’s income and expenditure, and auditors’s certificate:This has not been requested from EventsCorp due to the City’s representation on the Board.

e) Evidence of support from governing body:This has not been requested from EventsCorp due to the City’s representation on the Board.

2.2 Assessment of the value of benefits:The Ultimate Triathlon Package provides the following promotional benefits to the City of Perth:

i) Radio Promotion:The City of Perth will be acknowledged as a sponsor, along with other sponsors, in a number of liveand promotional pointers, and during the draws of daily winners and the final winner.

This will ensure that the sponsorship of the City of Perth of this prestigious event is broadlyacknowledged.

ii) Print Promotion:The crest will be included in all competition pointers and coupons produced in The WestAustralian. Mention of the City’s involvement will also be made in a feature article.

As with the radio promotion this will ensure that the support of the City of Perth of this prestigiousevent is broadly acknowledged.

iii) Inclusion in other promotional material:As the application does not specify what this promotional material is, how many will be printed, orwho it will be distributed to it is not possible to assess this promised benefit.

3. Assessment Of Return On Investment:

In return a cash investment of $15,000 the City will become a sponsor of an event valued at$18,000.

The greatest value for the City in becoming involved in this promotion is:• Gaining increased exposure as a sponsor of a major prestigious event;• Ensuring that the City’s investment in supporting this event being located in Perth is realised, by

supporting a promotion aimed at increasing spectators at the event.

4. Sponsorship Recommendation:

It is recommended that the City provides cash sponsorship of this promotion totalling $15,000.

The City’s objectives in providing this sponsorship are:• • to increase visitation to the city and foreshore;


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• • to create a vibrant and energetic city and foreshore.

To assess the success of the City’s sponsorship of the Ultimate Triathlon Competition, the organisersare requested to provide the following within eight weeks of completion of the promotion:

1. competition entry numbers;2. proof of delivery of all radio pointers;3. copies of all press pointers and competition coupons with date of publication;4. copies of any other promotional material;5. copies of media coverage, in particular press coverage of the promotion.


ACCOUNT NO: 14225001-7913BUDGET ITEM: Parking PromotionsBUDGET PAGE NUMBER: 3BUDGETED AMOUNT: $1,687,520AMOUNT SPENT TO DATE: $707,906ACTUAL COST: $15,000BALANCE: $964,614

The sponsorship will be paid out of the Parking Promotions Budget. Although the event sponsorshipaccount of this budget has been fully expended, savings gained in other areas of the ParkingPromotions Budget will offset the overexpenditure in the event sponsorship account.

GST Implications:

None.

COMMENTS:

This matter was discussed at the House/Sponsorship and Donations Committee meeting held on 21March 2000 where it was resolved to recommend:-

That the:-

(i) Council provides sponsorship for the Ultimate Triathlon Competition at a total cost of$15,000;

(ii) expenditure in (i) be charged to Budget Item “Parking Promotions”.

(The Director Service Units disclosed a non-financial conflict of interest in this item)



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Director Service Units Member of the ITU Triathlon Advisory Council

The Director Service Units departed the Chamber at 7.30pm

Moved by Cr Stroud, seconded by Cr Goodman

That the:-

(i) Council provides sponsorship for the Ultimate Triathlon Competition at a totalcost of $15,000;

(Cont’d)

(ii) expenditure in (i) be charged to Budget Item “Parking Promotions”.


The Director Service Units returned to the Chamber at 7.31pm

194/00 MOTION OF WHICH PREVIOUS NOTICE HAS BEENGIVEN

CENSURE

The following motion has been received from the Lord Mayor.

Moved by the Lord Mayor, seconded by Cr McEvoy

That the Council again censures Cr Tudori for his uncontrolled and abusive conductwhich necessitated adjournment of the House/Sponsorship and Donations Committeemeeting on 21 March 2000, and later on the same day necessitated abandoning theCouncil’s Briefing Session.

Discussion ensued

Cr Tudori departed the Chamber at 7.33pm

Discussion ensued

Cr Goodman departed the Chamber at 7.34pm

Discussion ensued


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Cr Davidson departed the Chamber at 7.35pm

Discussion ensued


195/00 REPRESENTATION ON STATUTORY AUTHORITIES ANDPUBLIC BODIES

Nil

196/00 URGENT BUSINESS

Nil

The Lord Mayor declared the meeting closed at 7.45pm with Councillors Sutherland, MacGill,McEvoy, Semmens and Stroud in attendance.

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