Menasha aldermen occasionally attend meetings of this body. It is possible that a quorum of Common Council, Board of Public Works, Administration Committee, Personnel Committee may be attending this meeting. (No official action of any of those bodies will be taken).

Menasha is committed to its diverse population. Our Non-English speaking population or those with disabilities are invited to contact the Parks and Recreation Department at 967-3640 at least 24-hours in advance of the meeting so special accommodations can be made.

CITY OF MENASHA

PARKS AND RECREATION BOARD Council Chambers, 3RD Floor City Hall

140 Main Street, Menasha

January 10, 2011

6:00 PM

AGENDA

A. CALL TO ORDER

B. ROLL CALL/EXCUSED ABSENCES

C. MINUTES TO APPROVE 1. Minutes of the December 8, 2010 Joint Meeting of the City of Menasha Parks and Recreation Board,

City of Neenah Park Commission and Town of Menasha Parks Commission Meeting

D. PUBLIC COMMENT ON ANY MATTER RELATED TO CITY PARKS AND RECREATION Five (5) minute time limit for each person

1. E-mail from Sarah Paterson, 204 Elm Street E. REPORT OF DEPARTMENT HEADS/STAFF/YOUTH LIAISON OR CONSULTANTS

1. Park Project and Vandalism Report – PS Maas 2. Director’s Report – Upcoming Programs, Gilbert Site and Koslo Park Fundraising – PRD Tungate

F. DISCUSSION

1. None

G. ACTION ITEMS 1. Approval of Menasha Utilities Sign for 441/Calder Location 2. Recommend Approval of Parks and Recreation Fees for 2011 3. Recommend Approval of Pool Fee Reciprocity for all YMCA Members

H. PUBLIC COMMENT ON ANY MATTER LISTED ON THE AGENDA Five (5) minute time limit for each person

I. ADJOURNMENT

A post holiday gathering will be held after the meeting at Naut’s Landing starting at 8:00 p.m. Board members, department staff and spouses are welcome to attend.

DRAFT Minutes of Joint Meeting of the CITY OF MENASHA PARKS AND RECREATION BOARD,

CITY OF NEENAH PARKS AND RECREATION COMMISION, and TOWN OF MENASHA PARKS COMMISSION

Whiting Boat House 98 Fifth Street, Neenah

Wednesday, December 8, 2010; 6:00 PM

A. Peter Kelly, City of Neenah Park and Recreation Commission, called the Joint Park and Recreation Board Meeting to order at 6:00pm and welcomed all of the board / commission members and attendees.

1. Each Board / Commission chair gave opening remarks. 2. Attendees introduced themselves. 3. Approve Minutes – City of Menasha Park Board Meeting of November 8, 2010 (action item

Park Board Members Present: Chr. Dick Sturm, Ron Suttner, Steve Krueger, Ald. Mark Langdon, Lisa Hopwood and Nancy Barker Park Board Members Excused: Sue Pawlowski Others in Attendance: PRD Tungate, PS Maas Moved by N. Barker, seconded by R. Suttner to approve the minutes of the November 8, 2010 Park Board meeting. Motion carried 6-0.

4. Resolution Honoring Past City of Menasha Park Board Members George Korth and Tom Konetzke (action item) Moved by N. Barker, seconded by R. Suttner to approve a resolution honoring George Korth and Ton Konetzke. PRD Tungate presented a plaque to Mr. Konetzke. Motion carried 6-0.

5. Director McCoy, C. Neenah, gave a brief history and background on the Land, Water and Conservation Fund (LWCF) as it relates to how the state funding was first established and the call to action by the Wisconsin Park and Recreation Association to return to the 40% of the LWCF Appointed Funds to be Directed to the State Assistance Program

a. City of Neenah (action item) MSC Vedder / Hillstrom to approve the LWCF resolution. All voting aye. b. City of Menasha (action item) Moved by N. Barker, seconded by R. Suttner to approve the LWCF

resolution. Motion carried 6-0. c. Town of Menasha (action item) Commissioner Dillon motioned to approve the resolution as

presented, Commissioner Swiertz seconded. Motion carried unanimously.

B. A power point presentation was given by Director Kading entitled “A Case for a Healthy Park and Recreation System.”

C. REPORT OF DEPARTMENT HEADS 1. A summary of City of Neenah Park and Recreation Department was presented by Director McCoy 2. Director Tungate provided an overview of the C. Menasha’s Park and Recreation Department 3. A summary of the T. Menasha Park and Recreation Department was given by Director Kading

D. DISCUSSION

1. Question and Answer Session – Interaction Between Board/Commission Members and Staff The consensus around the table is that the board and commission members thought the idea of a joint meeting was beneficial and should be something that is considered on an annual basis. Possible topics for further discussion and study included: joint purchasing, safe bike/pedestrian connections between communities, perhaps to select one initiative that all three communities would accept, joint marketing efforts of the benefits of parks and recreation related to the entire Fox Valley, the possibility of T. Menasha agreement with the C. Menasha for residents to use the pool at C. Menasha rates and a Joint parks volunteerism effort. There was a sense among the group that whatever barriers that may have existed years ago should be set aside as we look to the future. Staff was asked to study these ideas and bring forth recommendations.

2. Director Kading briefly discussed the possibility of Joint Board/Commission Training, and/or attendance at Wisconsin Park and Recreation Association events such as the annual Summer Park Tour or Annual Conference.

3. There was agreement that future meetings would be beneficial. Staff was instructed to further develop and bring forth possible times and dates.

E. PUBLIC COMMENT ON ANY MATTER LISTED ON THE AGENDA OR RELATED TO PARKS AND RECREATION

1. Maggie Ulrich questioned the boards/commission regarding any further developments of a regional dog park. Director McCoy indicated that staff has met and continues to search for an appropriate property.

2. Mike Lettier, Winnebago Cty Crime Stoppers, indicated that Crime Stoppers has now partnered with Rethink. The Crime Stoppers has a new logo and would like to replace the existing park watch signs located in the three communities. Each of the communities is asked to inventory and prepare to swap out the signs.

F. ADJOURNMENT OF CITY OF MENASHA PARK BOARD AND CITY OF NEENAH PARK COMMISSION

(SEPARATE ACTIONS) - Moved by R. Suttner, seconded by N. Barker to adjourn the Menasha City Park Board at 7:15 p.m. Motion carried 6-0. MSC Vedder / Zaretzke to adjourn the City of Neenah Parks and Recreation Commission. All voting aye.

G. TOWN OF MENASHA PARK COMMISSION BUSINESS 1. The Park Commission dispenses with the reading of, and adopts the November 10 regular meeting minutes.

Commissioner Peterson motioned to accept the minutes as written, seconded by Commissioner Swiertz. Motion carried unanimously.

2. The Commissioners reviewed the expenditure list from November 10, 2010 in the amount of $25,770.09 for this meeting. Commissioner Lynch motioned, seconded by Commissioner Meyer to approve the expenditures as listed. Motion carried unanimously.

3. Commissioner Dillon motioned to accept the 2011 Meeting Schedule as presented, seconded by Commissioner Vandenberg. Motion carried unanimously.

4. Approve Financial Assistance Request – no action

H. ADJOURNMENT OF TOWN OF MENASHA PARK COMMISSION – Commissioner Dillon motioned, seconded by Commissioner Vandenberg to adjourn the meeting. Motion carried unanimously.

Respectfully submitted by M. Kading, B. Tungate, E. McCoy

City of Menasha, Town of Menasha, City of Neenah Joint Park Board/Commission Meeting

December 8, 2010 Name Address Agency

Richard Sturm 1203 Greenwood Ct, Menasha 54952 C. Menasha P&R Board

Maggie Ulrich 200 Olive Street, Neenah 54956 visitor

Judy Zaretzke 1129 S. Park Avenue, Neenah 54956 visitor

Lee Hillstrom 1021 Sterling Avenue, Neenah 54956 C. Neenah P&R Commission

Brady Kiel 731 Chestnut St, Neenah 54956 C. Neenah P&R Commission

Nancy L. Barker 506 Keyes, Menasha 54952 C. Menasha P&R Board

Brian Tungate C. Menasha Parks and Recreation Dept.

Steve Krueger 701 Paris St, Menasha 54952 C. Menasha P&R Board

Ray Appel 768 Manchester, Neenah 54956 Neenah Rotary

Eileen McCoy C. Neenah Parks and Recreation Dept.

Peter A. Kelly 1117 Nicolet Blvd, Neenah 54956 C. Neenah P&R Commission

Mike Lynch 1274 E. Shady Lane, Neenah 54956 T.Menasha Parks Commission

Gerald Voigt 2100 Deer Prairie Dr., Neenah 54956 T.Menasha Parks Commission

Randall Meyer 2141 Hidden Creek, Neenah 54956 T.Menasha Parks Commission

Mike Lettier 1662 Oakview Drive, Neenah 54956 Winnebago Cty Crime Stoppers

Paul Vandenberg 1255 Symphony Blvd, Neenah 54956 T.Menasha Parks Commission

Jim Kluge C. Neenah Parks and Recreation Dept.

Vince Maas C. Menasha Parks and Recreation Dept.

Trevor Fink C. Neenah Parks and Recreation Dept. C. Neenah P&R Commission

Jim Vedder 614 E. Peckham Rd, Neenah 54956 C. Neenah P&R Commission

Ron Suttner 1230 Appleton Street, Menasha 54952 C. Menasha P&R Board

Tom Konetzke 858 Emily St, Menasha 54952

Mark Langdon 724 Warsaw St, Menasha 54952 C. Menasha P&R Board

Barbara Hanson 1744 Lakeshore Dr, Menasha 54952 Supervisor-T.Menasha

Clarence Peterson 1511 Lake Shore Dr, Menasha 54952 T.Menasha Parks Commission

Michael Dillon 1365 Fox Burrow Ct, Neenah 54956 T.Menasha Parks Commission

Deb Swiertz 1248 Mayer St, Menasha 54952 T.Menasha Parks Commission

Michael Kading T. Menasha Parks and Recreation Dept.

Lisa Hopwood 1028 Manitoba Street, Menasha 54952

Approved by Common Council on:

Fees effective:

DRAFT

ParkFees2011

Current Charge Program/Service Proposed Charge Last Changed Previous ChargeR NR Title R NR R NR

Summer Programs13.00$ 29.00$ Tot Lot 18.00$ $34.00 2007 12.00$ 28.00$ 13.00$ 29.00$ Youth Baseball 18.00$ $34.00 2007 12.00$ 28.00$ 7.00$ 15.00$ Youth Kickball 10.00$ $18.00 2007 6.00$ 14.00$

13.00$ 29.00$ Tennis Lessons (Youth) 18.00$ $34.00 2007 12.00$ 28.00$ 3.00$ 6.00$ Tennis Leagues NC NC 2000 added NR

(Youth & Adult)22.00$ 49.00$ Tennis Lessons (Adult) $30.00 56.00$ 2008 20.00$ 38.00$ 13.00$ 29.00$ Gymnastics $18.00 34.00$ 2008 11.00$ 26.00$

Free Free Safety Town NC NC15.00$ 15.00$ Grunski Race Pre-Reg. 16.00$ 16.00$ 2010 13.00$ 13.00$ 17.00$ 17.00$ Grunski Race After Cut-off Date 18.00$ 18.00$ 15.00$ 15.00$

(Families of 3+ receive $1 discount.)Kid's FunRunski $5.00 $5.00 2010 NC NC

37.00$ 49.00$ Summer Youth Golf (contracted) NC NC 2008 26.00$ 42.00$ 35.00$ 50.00$ Fall Golf Lessons NC NC 2003 33.00$ 48.00$

180.00$ 180.00$ Adult Softball (Sponsor) 185.00$ 185.00$ 2008 175.00$ 175.00$ 315.00$ 315.00$ Adult Softball (Team) 320.00$ 320.00$ 2008 310.00$ 310.00$ 105.00$ 105.00$ Co-Ed Softball (Sponsor) 110.00$ 110.00$ 2008 100.00$ 100.00$ 255.00$ 255.00$ Co-Ed Softball (Team) 260.00$ 260.00$ 2008 250.00$ 250.00$

Bus Trips (Break-even) NC NC 1988 est.Free Free Performances in the Park

The Department recovers 100% of program costs from revenues for all adultactivities. The goal is to recover 50% of youth program expenses through fees.

Town of Menasha -- we have a fee reciprocity with the Town except for boat launches and pool fees.

City of Menasha - Fees and Charges for 2011Parks, Recreation, Pool, Marina, Forestry and Cemetery

Donations

NC = No Change R = Res NR = Non-Res Est. = Year Established

Approved by Common Council on:

Fees effective:

DRAFT

ParkFees2011

Current Charge Program/Service Proposed Charge Last Changed Previous ChargeR NR Title R NR R NR

Fall/Winter Programs24.00$ 30.00$ Jazz/Funk Dance/30 min. 27.00$ 33.00$ 2010 15.00$ 34.00$ 18.00$ 27.00$ Youth Flag Football NC NC 2009 17.00$ 26.00$ 60.00$ 115.00$ Tiny Tots 70.00$ 125.00$ 2009 60.00$ 115.00$ 1.00$ 1.00$ Open Swim/Gym NC NC 2002 0.50$ 0.50$

20.00$ 40.00$ Slimnastics 26.00$ 46.00$ 2007 19.00$ 39.00$ 2.00$ 3.00$ Per class NC NC 90/98 2.00$ 2.00$

20.00$ 40.00$ Feel 'N Fit 26.00$ 46.00$ 2007 19.00$ 39.00$ 2.00$ 3.00$ Per class NC NC 90/98 2.00$ 2.00$

Free Free Punt, Pass & Kick (co-sponsored) NC NCFree Free Smith Park Winter Gala Golf Tournament NC NC 05 est., donationsFree Free Pumpkin Hunt NC NC

1.00$ 1.00$ Holiday Hayride NC NC 1992 est. 0.50$ 0.50$ 185.00$ 185.00$ Adult Basketball (Sponsor) $190.00 $190.00 2009 180.00$ 180.00$ 245.00$ 245.00$ Adult Basketball (Team) $250.00 $250.00 2009 240.00$ 240.00$

Cemetery550.00$ 725.00$ Adult Grave NC NC 2006 325.00$ 475.00$ 225.00$ 275.00$ Infant Grave NC NC 2006 85.00$ 120.00$ 525.00$ 700.00$ Adult Opening (burial) 575.00$ 750.00$ 2006 350.00$ 350.00$ 225.00$ 275.00$ Infant Opening (burial) 250.00$ 300.00$ 2006 200.00$ 200.00$ 325.00$ 375.00$ Cremains with or without vault NC NC 2006 225.00$ 225.00$ 150.00$ 175.00$ Weekend Opening (add) 165.00$ 190.00$ 2006 125.00$ 150.00$ 75.00$ 100.00$ Winter Burial (if warranted) NC NC 2006 50.00$ 50.00$

Marina$37.50/ft $37.50/ft Seasonal Slip Rental NC NC 2011 $37.00/ft $37.00/ft$0.70/ft $0.70/ft Overnight NC NC 2009 ('87) .60 ('87) .60$0.45/ft. $0.45/ft. Groups of 20 or more$3.50/ft. $3.50/ft. Weekly NC NC 1987 $2.75/ft. $2.75/ft.$12.00/ft $12.00/ft Monthly NC NC 2007 $10.00/ft. $10.00/ft.

Free 5.00$ Pump Out - Renter/Nonrenter NC NC 1998

Boat Launch & Slip Rental14.00$ 34.00$ Seasonal Parking Permit Seniors (55+) NC NC 2009 13.00$ 33.00$ 18.00$ 38.00$ Seasonal Parking Permit NC NC* 2009 16.00$ 36.00$ 5.00$ 5.00$ Daily Launch Parking Permit NC NC 2009 4.00$ 4.00$

95.00$ 110.00$ Seasonal Slip (Jefferson) 100.00$ 115.00$ 2009 90.00$ 105.00$ 125.00$ 140.00$ Slip 49/50 130.00$ 145.00$ 2009 120.00$ 135.00$

9.00$ 12.00$ Second Parking Permit (must show copy of NC NC 2009 8.00$ 10.00$ 2nd boat registration ID #)

5.00$ 5.00$ Replacement Pass (for any reason) NC NC 2003 $3.00 $3.00*Town of Menasha pays NR rate.

Approved by Common Council on:

Fees effective:

DRAFT

ParkFees2011

Program/Service Proposed Charge Last Changed Previous ChargeR NR Title R NR R NR

Park Shelter/Picnic Areas55.00$ 85.00$ Large Pavilion NC NC 2009 50.00$ 80.00$ 30.00$ 50.00$ Kitchen (Jeff.) NC NC 2006 25.00$ 45.00$ 35.00$ 55.00$ Jefferson West Shelter NC NC 2006 30.00$ 50.00$ 20.00$ 40.00$ Jefferson East Shelter NC NC 2003 20.00$ 40.00$ 15.00$ 32.00$ Launch Shelter NC NC 2004 15.00$ 32.00$ 20.00$ 40.00$ Picnic Area #3 w/elec. NC NC 2006 15.00$ 32.00$ 20.00$ 40.00$ Picnic Area #5 w/elec. NC NC 2006 15.00$ 32.00$ 50.00$ 75.00$ Smith Park Pavilion NC NC 2009 45.00$ 70.00$ 25.00$ 45.00$ Hart Park Shelter NC NC 2004 25.00$ 45.00$ 30.00$ 50.00$ Kitchen (Smith) NC NC 2006 25.00$ 45.00$

200.00$ 250.00$ Wedding Set-Up (Smith*) NC NC 2009 100.00$ 145.00$ $10.00/hr $10.00/hr Memorial Building (pre-ceremony use) NC NC 2007 est. -$ -$

20.00$ 20.00$ Building/Shelter Key Deposit NC NC 2005 est.20.00$ 40.00$ Clovis Grove Shelter NC NC 2006 15.00$ 32.00$ 20.00$ 40.00$ Koslo Shelter NC NC 2006 15.00$ 32.00$ 20.00$ 40.00$ Curtis Reed Square NC NC 2004 est.25.00$ 45.00$ Barker Farm Shelter NC NC 2004 est. user fee only Jefferson Park Wedding** NC NC 1996

$10.00 $12.00 Tent Permit (when Diggers Hotline is called) NC NC 2009Non-Resident fees added for shelter/area reservations began in 1991.* Includes automatic pavilion reservation, user fee included if pavilion used.**Not part of two year advance wedding reservation

Park User Fees5.00$ 11.00$ Group Size: 1-20 NC NC 2010 -$ $10.00**

24.00$ 36.00$ 21-75 NC NC 2008 20.00$ $30.00**42.00$ 60.00$ 76-150 NC NC 2008 35.00$ $50.00**79.00$ 102.00$ 151-300 NC NC 2008 65.00$ $85.00**

134.00$ 162.00$ 301-600 NC NC 2008 110.00$ $135.00**240.00$ 275.00$ 601-1100 NC NC 2008 200.00$ $230.00**360.00$ 400.00$ 1101-2000 NC NC 2008 300.00$ $335.00**480.00$ 525.00$ 2001 & up NC NC 2008 400.00$ $440.00**

*Number of group categories expanded from 6 to 8 in 1996.**NR's added in 2000.

$5.00/day $5.00/day Beer Permit NC NC 2010 $4.00 $4.00Diamond/Field Rental Fees

City approved tournaments, leagues or events only

$12.00/hr $12.00/hr Koslo Field *$75/game *$75/game 2007 (with or without lights)$8.00/hr $8.00/hr Softball Diamond 15.00$ 15.00$ 2005 (with or without lights)$5.00/hr. $5.00/hr. Tennis or Volleyball Court NC NC 1997 est.$8.00/hr. $8.00/hr. Soccer Field (lining costs add labor charges) NC NC 2000

$20 per event/season Ball Diamond PA System Rental NC NC 1997

50.00$ or market Tree Planting NC NC 1992 ('89) 30 ('89) 30price 1" - 1 1/2" diameter

0.50$ 0.50$ Ice Skate Rental at Hart Park NC NC 93-94 est. per 1/2 hr. per 1/2 hr.$200.00 $200.00 Tree Donation NC NC

$2,200.00 $2,200.00 Bench Donation NC NC

Current Charge

*Per game charge preferred by users based on 2-2.5 hours of use. Fee considers use of lights by some users.

or market price

formerly security deposit

Approved by Common Council on:

Fees effective:

DRAFT

ParkFees2011

Program/Service Proposed Charge Last Changed Previous ChargeR NR Title R NR R NR

Swimming Pool Daily Admissions

Free Free Ages 3 and under NC NC 1994 est.2.50$ 2.50$ Ages 4-17 NC NC 2009 2.25$ 2.25$ 3.50$ 3.50$ Ages 18 - 54 NC NC 2009 3.25$ 3.25$ 2.50$ 2.50$ Ages 55 and older NC NC 2009 2.25$ 2.25$

Free Free Adult Sun Deck Viewing NC NC 1994 est. Pass (Available at concession stand for non-swimmers)

Pool fees after 6:00 p.m. are reduced. (4-17) $1.25, (18-54) $1.75, (55 and older) $1.25

Swimming Lessons*21.00$ 30.00$ Swimming Lessons NC NC 2010 13.00$ 20.00$ 17.00$ 22.00$ Saturday Morning Swimming Lessons NC NC 2010

*Town of Menasha pays NR rates for all pool services.

Season Passes 34.00$ 39.00$ Youth (3-17) and Senior (55+) ($31) NC NC 2006 est. - -40.00$ 45.00$ Individual ($36) NC NC 2003 35.00$ 40.00$ 65.00$ 75.00$ Family of 2 ($59) NC NC 2003 60.00$ 70.00$ 85.00$ 95.00$ Family of 3 ($77) NC NC 2003 80.00$ 95.00$

100.00$ 110.00$ Family of 4 ($90) NC NC 2003 95.00$ 105.00$ 110.00$ 125.00$ Family of 5 ($99) NC NC 2003 105.00$ 120.00$ 120.00$ 135.00$ Family of 6+ ($108) NC NC 2003 115.00$ 130.00$

10% discount on all season passes purchased by May 16, fee in ( )to City and Neenah and Appleton residents only. Rates still comparable to adjacent communities.Town of Menasha pays NR rates on season, limited use, morning passes and lessons.

25.00$ 30.00$ Adult Morning Season Swim Pass NC NC 20102.00$ 3.00$ Adult Morning Season Swim (Daily) NC NC 2010

15.00$ 17.00$ Limited Use Pass (Adult, 5 visits) NC NC 2010 13.00$ 15.00$ 10.00$ 11.00$ Limited Use Pass (Youth/Seniors, 55+) NC NC 2010 9.00$ 10.00$ 5.00$ 6.00$ Lost/replacement pass NC NC 1991 NR added 2001

$115/hour $115/hour Pool Rental NC NC 2010 110.00$ 110.00$ 2.00$ 2.00$ Groups of 20 or more NC NC 2010 1.75$ 1.75$

(when arranged through office)

Annual Installation/Storage Fee for25.00$ 25.00$ 441/Racine Street Signs NC NC 2006 est. - -

*2006-Change discount from 15% to 10%.

Current Charge

DRAFT

Agreement for Reciprocity between the Menasha Parks and Recreation Department

and the YMCA

2011

The City of Menasha Parks and Recreation Department and YMCA of the Fox Cities hereby agree to grant pool fee reciprocity to all YMCA members. In return, the YMCA will provide a comprehensive marketing plan for the pool with the goal of increasing season pass sales, swim lesson registration and general pool attendance. Terms of this agreement include:

1. The scope of this agreement is limited to the granting of the privilege of residency in regard to fees only to all YMCA members.

2. YMCA members must present a valid membership card to obtain the resident rate.

3. The City retains the right to establish program and facility policies at the pool. This includes, but is not limited to, allowing registration preference to City residents only.

4. The City and YMCA shall agree on the scope of the marketing plan to be prepared by the YMCA.

5. The agreement will be in effect from January _____, 2011 to December 31, 2011. The agreement may be extended for another term by mutual agreement of both parties or terminated without penalty by either party, with 15 days written notice to the other party.

City of Menasha YMCA of the Fox Cities