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Attachments: 1. Supporting Attachment 2. 2013-14 Council Works Program First Quarter Report 3. Major Projects Progress Report 4. Schedule of program adjustments 5. Listing of individual projects 6. Schedule of project variances >$200,000 compared to plan

Management report to Council Agenda item 6.5 Council2013-14 Council Works Program First Quarter Report 26 November 2013 Presenter: Bob Rosen, Manager Capital Works

Purpose and background

1. The purpose of this report is to inform the Council of the financial performance of the 2013–14 Council Works Program at the end of the first quarter of the financial year. It also outlines physical and financial performance of Council’s major projects and seeks Council approval to the adjustments outlined in the Schedule of Program Adjustments.

Key issues

2. The program is tracking to plan. The value of work completed at the end of the first quarter is $16.722 million compared to the budget of $16.717 million.

3. A number of significant milestones were achieved during the first quarter:

3.1. Kathleen Syme Library and Community Centre – award of contract and works commenced on site

3.2. Docklands Library and Community Centre – completion of building structural works.

3.3. Fitzroy Gardens – completion of building superstructure.

4. Other major projects are all maintaining strong progress and the following projects are expected to be completed during the second quarter of 2013–14. These include:

4.1. J J Holland Park Sports Pavilion Refurbishment

4.2. Kensington Town Hall – Stage 3 Refurbishment

4.3. water harvesting projects to Birrarung Marr and Queen Victoria/Alexandra Gardens.

For a detailed report refer to Attachment 2.

5. Fitzroy Gardens Depot redevelopment, as well as the water harvesting projects and roadways renewal program are tracking significantly ahead of plan, whilst the Docklands Library and Community Centre is on schedule to commence operation in April 2014.

6. Delays to VicRoads and Regional Link projects have caused rescheduling of some elements of the Bicycle Improvement Program. Paving refurbishment works to New Quay in Docklands and IT works at North Melbourne Library are both delayed due to related works being rescheduled by others.

Recommendation from management

7. That Council notes the report and approves the adjustments to the 2013–14 Council Works Program that are included in Attachment 4 to this report.

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Attachment 1 Agenda item 6.5

Council 26 November 2013

Supporting Attachment

Legal

1. There are no direct legal implications arising from the recommendations of this report. Legal advice has and will continue to be provided as required in respect to the various capital works projects.

Finance

2. The financial implications are detailed through the body of the report and in the attachments.

Conflict of interest

3. No member of Council staff, or other person engaged under a contract, involved in advising on or preparing this report has declared a direct or indirect interest in relation to the matter of the report.

Stakeholder consultation

4. External stakeholder consultation and engagement is undertaken in relation to individual projects and programs. This occurs throughout the year.

Environmental sustainability

5. The Council Works Program directly supports the strategic objectives of reducing the ecological footprint of the city and the Council. Numerous projects are included to directly enhance opportunities for recycling, capturing and conserving water, planting trees and creating new public open space. In addition, the designs for all projects within the program build in measures to minimise the environmental impact and reduce operating costs.

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Attachment 2 Agenda item 6.5

Council 26 November 2013

1

2013-14 COUNCIL WORKS PROGRAM FIRST QUARTER REPORT

1. Overview

A significant program of work was delivered during this quarter. The value of work completed during the first quarter was $16.722 million compared to the budget of $16.712 million. This reflects the progress of major projects including the Jim Stynes Bridge, Fitzroy Gardens Depot, stormwater harvesting projects, Docklands Library and Community Centre and the roads and footpaths renewals programs.

There were a number of highlights that have been achieved during the first quarter, including the following:

i) Kathleen Syme Library and Community Centre – Contract awarded and works commenced on site.

ii) Docklands Library and Community Centre structural work is now complete. Services rough-in and plastering of walls are at an advanced stage.

iii) Docklands Family Services and Community Boating Hub project has received ministerial approval to enter into a contract with Lend Lease Development.

iv) JJ Holland Park Sports Pavilion – Building works are advanced and are expected to be complete in October 2013.

v) Fitzroy Garden Depot Redevelopment – Very strong progress will ensure the project is completed ahead of schedule in early 2014.

vi) Water harvesting projects to Birrarung Marr and Queen Victoria Gardens – Projects are well advanced and expected to be complete during the second quarter.

Reports on other key projects are included in paragraph 4 of this report. Major asset renewal programs have commenced in respect to roads, footpaths, drains, parks and council buildings with the primary focus on planning during the first quarter. In summary, it has been a successful start to the 2013-14 financial year. .

2. Financial Performance

$ Thousands Period: Sep-13Council Works Category Full Year

Budget Actual Variance$'000s $'000s $'000s Budget

Maintenance

Capital Grants 83 (23) 106 1,004

Maintenance 1,149 767 382 9,395

Minor Works 0 0 0 0

Total Maintenance 1,231 744 488 10,399

Capital Works

New Works/Upgrade 6,733 8,270 (1,537) 58,043

Renewal / Refurbishment 8,753 7,708 1,044 54,350

Total Capital Expenditure 15,486 15,978 (492) 112,392

Total Council Works Program 16,717 16,722 (5) 122,791

Year to Date

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3. Major Projects – Progress Report

See Attachment 3

4. Other Key Projects – Progress

Engineering Infrastructure Projects - $14.53 million The engineering infrastructure renewal program includes renewal of roads ($4.5 million), footpaths ($4.5 million), kerb and channel ($2.20 million), drains ($0.88 million), flood mitigation ($1.5 million) and parking meters ($0.95 million). The overall program is ahead of plan by $237,000 primarily due to excellent progress on roads and footpath renewal.

Major Streetscape Improvements - $4.10 million 2013-14 streetscape projects include:

− Elizabeth Street between LaTrobe Street and Little Lonsdale Street (west side) footpath upgrade with landscape/trees.

− Collins Street between Queen Street and William (both sides) footpath upgrade with landscape/trees and WSUD treatments.

− Little Collins Street between Spencer Street to King Street (both sides) footpath upgrade with landscape/trees and WSUD treatments and street lighting upgrade.

− Somerset Place (off Little Bourke Street) streetscape upgrade with landscaping and WSUD treatments.

− Allocation for design of 2014-15 streetscape projects.

Digital Management Renewal - $2.02 million The Digital Transformation Program (formally project Diablo) is currently tendering for a new Content Management System to support transformation of internal and external digital presence. Premier Events Website (Spring Fashion Week, Music Week, New Year’s Eve, Moomba) are in the process of being updated.

Work is also continuing to update customer facing systems in readiness for the opening of the Docklands Library and Community Centre.

Bicycle Improvement Program - $2.65 million The Bicycle Improvement Program includes a variety of projects including William Street North and within the Hoddle Grid, Albert Street to Latrobe Street Link, Neill Street in Carlton, Swanston Street north of Elgin Street and at the intersection with Faraday Street, and other smaller interventions within the municipality. Commencement of some projects has been delayed due to the need to complete 2012-13 projects affected by the VicRoads approval process. Wet weather has also impacted installation of coloured asphalt treatments.

Climate Adaptation Urban Landscapes Renewal - $2.5 million The streetscape renewal program projects at MacKenzie Street, Pelham Street, Roden Street and Hardcourt Street as well as Munster Terrace have been completed. Streetscape renewal works to Bouverie Street are in progress. Concept and detail design work is proceeding for other streets within the program. The overall program is slightly ahead of plan at this stage.

Docklands – Implementation of DCPP initiatives - $1.0 million The new garden shelter is in construction and due for completion in the second quarter. Procurement of services for the review and refurbishment of the Docklands shed structure is progressing. The new Harbour Esplanade temporary landscape is due to start construction mid November and completed in December 2013. Shed 8 and 15 early works package is currently under tender and due for completion in December 2013.

Return to Royal Park - $2.0 million Department of Health and City of Melbourne have been working closely together to develop a part of the site formerly occupied by the Royal Children’s Hospital as an extension of Royal Park. Extensive community consultation was undertaken during 2012 and earlier in 2013. The design work has been completed and strategies for construction are being negotiated.

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Core Infrastructure Renewal - $3.65 million Transition of systems to the new Flexpod infrastructure is underway. Email and various other systems have been operating on the new system since September. Planning for the move of key business software applications is progressing. Another twelve initiatives are in progress to replace out of date equipment and to improve reliability and performance of Council systems.

5. Forecast

A solid second quarter is expected with significant progress expected on major projects, which have developed momentum in the first quarter. In particular, strong progress is being maintained at the Docklands Library and Community Centre, Fitzroy Garden Depot and the Jim Stynes Bridge.

New projects including Kathleen Syme Library and Community Centre, Return to Royal Park and the Bicycle Improvement Program will be building momentum.

The major renewal programs including engineering infrastructure, parks and property will be progressively moving from planning and design to construction with correspondence increase in expenditure.

6. Other information

The following attachments are appended to this report: Attachment 3 – Major Projects Progress Report Attachment 4 – Schedule of Program Adjustments Attachment 5 – Council Works Program 2013-14 Listing of individual projects Attachment 6 – Council Works Program 2013-14 Schedule of project variances

>$200,000 compared to plan

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Attachment 3

Agenda item 6.5 Council

26 November 2013

MAJOR PROJECTS QUARTERLY PROGRESS REPORT: 30 SEPTEMBER 2013

1. DOCKLANDS LIBRARY AND COMMUNITY CENTRE – 12.7M

a) Status of project:

Design work for the base building and interior construction (fitout) is complete

Trade packages for the base building have been let

Pile remediation work and concrete pour have been completed.

The CLT structure is complete, with approximately 70 of the façade rain-screen and glazing now installed.

Framing for the roof plant is complete.

Rough-in of all mechanical, electrical, fire and hydraulic services is 95% complete.

Plastering of internal walls now 50% complete.

Procurement of the collection, shelving and AV equipment has commenced

b) Project Plan:

Key milestones Start date Completion plan

Commencement of preliminary site works August 2012 Complete

Set out works on site January 2013 Complete

Interior base floor construction March 2013 Complete

Installation of cross laminated timber structure April 2013 July 2013

Façade installation June 2013 October 2013

Services installation and commissioning May 2013 February 2014

Interior construction (fitout) June 2013 January 2014

Base building construction completion January 2014

Non-built in elements installation January 2014 March 2014

Project completion / Opening April 2014

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c) Key issues:

Design is proceeding for the installation elements including non-built- in items, IT equipment, appliances etc. A procurement strategy for this work is being developed.

Two government grants have been approved by the State Government, totalling $900,000 – Living Libraries $400,000 and Community Infrastructure $500,000.

A naming workshop for the building and surrounding precinct was held on 7 October. A decision on the preferred name is expected by end October 2013. The signage and graphic design packages for the library will be dependent on the outcome.

Construction of the public realm adjacent to the library, including Dock Square Park and the intersection of Collins and Bourke Streets, is due to be complete in December 2013.

d) Financial:

The estimated cost is $12.7 million for base building of which Council has allocated $4.5 million

Other costs including interior construction, non-built-in elements, library collection and professional fees total $10.0 million. This is fully funded by Council.

The 2012-13 Council Works Program included $2.25 million towards Base Building, and $2.5 million towards Interior Construction, Fit-out and the Library Collection. There is a carry forward of $1,500,651 into 2013-14.

The 2013–14 Council Works Program includes an additional $6.5 million towards fit-out, non-built-in elements and the collection.

e) Progress photography:

Figure 1 Northern façade - Construction of the northern canopy at 11 October 2013

Figure 2 Level 3 Outdoor Activity Space – Concrete screed flooring.

Figure 3 Level 2 Staff Room – Acoustic floor mounts and electrical cabling

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2. DOCKLANDS FAMILY SERVICES AND COMMUNITY BOATING HUB - $6.7M


A Concept Design and associated cost plan was completed in July 2013 and was presented to Future Melbourne Committee on 6 August 2013.

Design Development is currently underway

The Tripartite Agreement between City Of Melbourne, Places Victoria and Lend Lease is currently being drawn up.

The Development Agreement between City Of Melbourne and Lend Lease Development is currently being drawn up

Ministerial Approval to enter into the Development Agreement with Lend Lease Development was approved on 28 September 2013.

b) Project Plan:


Concept Design and Cost Plan January 2013 Complete

Detailed Design August 2013 November 2013

Contracts TBC TBC

Commencement of Building Works March 2014

Completion of Building Works October 2014

Non-built in elements installation October 2014 December 2014

Project completion / Opening January 2015

c) Key issues:

Design and development of the Contracts are proceeding

A naming workshop for the building and surrounding precinct was held on 7 October. A decision on the preferred name is expected by end October 2013.

Construction of the public realm adjacent to the Docklands Family Services and Community Boating Hub and Docklands Library and Community Centre, including Dock Square Park and the intersection of Collins and Bourke Streets, is due to be complete in December 2013.

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d) Financial:

The estimated cost is $6.7 million for the base building and internal construction, of which Council has allocated $3.3 million from the 2013-14 Council Works Program


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3. NORTHBANK AND THE JIM STYNES BRIDGE DEVELOPMENT – 22.8M


A contract for the Jim Stynes Bridge was awarded to Fitzgerald Construction on August 2012.

East Abutment: the suspended wharf structure is complete. The installation of timber and exposed concrete architectural finishes over the wharf slab has commenced. Stage 2 of the up-stand wall works is progressing well and when cast it will enable the landscape works to commence.

West abutment: the first steel Module No 1 was installed on 18th September 2013. The installation of precast panels and timber decking on Module No 1 is nearing completion. The installation of lighting to the up-stand wall concrete structure and to Module No 1 is ongoing.

All eight temporary river piles have been installed and prepped to accommodate the overhead temporary support structure. The 610mm diameter piles have been delivered to site.

Fitzgerald Construction (FC) are currently working on Modules 2 and 3 in Corowa, NSW, and Modules 4 to 10 in Docklands, Melbourne. To accelerate program, FC have acquired ‘Shed 4’ in Docklands in which FC will assemble Modules 4 to 10 concurrent with the fabrication and assembly of Modules 2 and 3 in Corowa.

b) Project Plan:


Contractor Tendering 04 May 2012 Complete

Redesign to meet Project budget 14 Sep 2012 Complete

Contract Awarded 27 Aug 2012 Complete

Possession of site by contractor August 2012 Complete

Construction Works 1 October 2012 April 2014

Completion 24 April 2014 April 2014

Testing and Commissioning May 2014 May 2014

Opening of Bridge June 2014 June 2014

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c) Key issues:

Jim Stynes Bridge – A structural design issue has resulted in additional brackets to be fixed to the dampeners if necessary later. The provision for this contingency will attract a cost variation which is yet to be submitted by FC.

North Wharf Temporary Access Link - Investigative reports that will inform the scope of temporary wharf repairs are still being finalised. A meeting will be held between DTF, Asset1 and DTPLI & CoM once the reports are complete, likely to be in late October.

JS Bridge Western Link to Docklands – CoM and Places Victoria have accepted the quotation from FC for installing gabion baskets and rock infill as finished wharf treatment to both sides of the Jim Stynes Bridge. Work has already begun as this requires completion before access becomes impeded by the Jim Stynes Bridge project.

There are potential delays in the Project Practical Completion due to longer than expected fabrication time for the steel structure and revised steel Module connectors.

The project working group meets fortnightly with all key stakeholders to ensure all are kept informed and decisions can be made rapidly.

VicRoads and CoM Licences Agreement – Vic Roads need to sign the Licence Agreement.

d) Financial:

Total funding for the Northbank Project over the five year program is $22.8 million.


Figure 1, 2 & 3: Steel Module 1

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4. JJ HOLLAND PARK SPORTS PAVILION REFURBISHMENT – 3.05M


Work is delayed due to a tree collapse onto the building during a severe storm event in August. The tree caused extensive damage to the roof and façade of the building.

Glazing installation has been completed.

Kitchen fit out has been completed.

External concrete works have started and are due for completion by the end of October.

b) Project Plan:


Contract let October 2012 Complete

Works start on site November 2012 Complete

Demolition and clean-up of previous works November 2012 Complete

Concrete slab works January 2013 Complete

Plumbing and sewer works February 2013 Complete

Roof installation March 2013 Complete

Internal partitions and walls April 2013 Complete

Electrical and mechanical installation May 2013 October 2013

Internal fit out June 2013 October 2013

Planned practical completion October 2013

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c) Key issues:

A severe storm event in August caused the collapse of a large tree onto the building, causing in excess of $60,000 damage, which was paid for by the contractor’s insurance company.

The gas supply main for the building was disconnected by AGL and a new supply pipe was requested late in the project. A new gas meter and supply pipe is being planned to supply gas to the building, and will be completed by November.

The sporting clubs will commence using the facility by the end of October. There is a risk that the gas will not be connected by this time, though the sporting clubs have been informed and have a preference to use the facility without gas than continue to use the temporary accommodation.

d) Financial:

The 2012-13 Council Works Program included $1,810,000 which was the carry forward from the previous financial year. An additional $540,000 was also approved by Council in September 2012 to meet the additional costs arising from the failure of the previous contractor. Total project funding is $3,054,000


Figure 1: North face of building

Figure 2: Tree damage to building

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5. KATHLEEN SYME LIBRARY AND COMMUNITY CENTRE – 16.0M


A contract for the Redevelopment of the building was awarded to Harris HMC Interiors in August 2013.

The contractor has been awarded site possession and demolition has commenced.

The architectural design and documentation of the project is being carried out by the Design Branch of the City of Melbourne.

All permits have been received for works to continue.

b) Project Plan:


Tender Evaluation Report to Council 22 July 2013 Complete

Contract Awarded 31 July 2013 Complete

Possession of site by contractor August 2013 Complete

Construction Works September 2013 December 2014

Opening of centre March 2015 June 2015

c) Key issues:

A Heritage Permit has been received from Heritage Victoria approving the redevelopment works. A condition of the permit was to submit revised landscape drawings to Heritage Victoria. Landscape drawings will be submitted by end of October 2013.

All detailed investigations have been completed to ensure that any latent conditions are identified and are resolved as a part of tender documentation. These include hazardous materials, soil contamination, tree root protection zones, existing drainage and roof condition.

Application for services upgrades have been submitted to authorities.

The project working group meets fortnightly with all key stakeholders to ensure all are kept informed and decisions can be made rapidly.

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d) Financial:

The estimated project cost has been revised to $16.0 million from $17.0 million after receiving public tenders.

The 2012-13 Council Works Program included $2.0 million towards the project. A carry forward of $768,883 into 2013-14 was required. The 2013-14 Council Works Program includes a further $7.0 million with the remaining $7 million required in 2014-15.


Figure 1: Internal corridor Figure 2: New lift foundation

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6. KENSINGTON TOWN HALL REFURBISHMENT – original project cost 1.46M


The main construction contract is proceeding steadily having been delayed by latent conditions.

External works are progressing and expected to be completed by mid-November.

A new lift has been ordered and is due for installation between December 2013 and January 2014, due to long delivery lead times. This is being funded from the DDA Compliance project and involves a separate contractor being engaged which will be completed at a later time.

b) Project Plan:


Commencement on site November 2012 Completed

Demolition works December 2012 Completed

Internal stair supporting wall removal February 2013 Completed

Installation of electrical wiring June 2013 Completed

Installation of heating and hydraulic services June 2013 October 2013

Installation of detectors and fire indicator panel June 2013 Completed

Construction of lift shaft June 2013 October 2013

Internal fit out and painting June 2013 November 2013

Landscaping works June 2013 November 2013

Project completion November 2013 November 2013

Lift Installation November 2013 January 2014

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c) Key issues:

Significant amounts of lead paint in the building have required a lead paint trained painter, with adequate safety systems, to manage the risks.

Relocation and upgrade of the gas meter for the building has taken many months due to delays with the Gas Authority. This has delayed other works where the existing gas meter is located.

d) Financial:

The 2012-13 Council Works Program includes $1.55 million funding for the refurbishment and upgrade of services to the office section of the complex, and an additional amount of $295,000 for maintenance works required for the building.

The estimated final cost is $1.85 million, taking into account the latent conditions issues identified above.


Figure 1: newly replaced ceilings

Figure 2: external retaining wall

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7. FITZROY GARDENS REDEVELOPMENT – 13.4M


Commissioning of the water tank completed in September.

Depot & Visitors centre – The superstructure of the buildings (frame and roof) completed.

Landscape works to commence in October.

Internal fit out of the Depot buildings and Administration building have commenced.

Internal fit out of the Visitors Centre has commenced and will be ongoing to the end of the year.

b) Project Plan:

Work to the new sewer is complete.

Steel framing erection is complete.

The super structure including the framing for all buildings is complete.

The interior design of the Visitors Centre is complete.

The planned project completion date is April 2014 and is progressing well.

c) Key issues:

Site and landscape levels to the depot and tank area are currently being redesigned to accommodate over 2000m3 of surplus contaminated soil.

Citipower requires some minor design modifications prior to the installation of their equipment. This could cause potential delays in power connection to the Depot and Visitors Centre.

The design and implementation of the interpretive technology by Tourism and CASM requires to be confirmed by December in order to reach the program completion date.

d) Financial:

The estimated cost for the water harvesting infrastructure, Depot, Visitors Centre and landscaping is $13.4 million, which has been funded over the past four years.

The estimated cost of the Depot and Visitors Centre is $5.45 million.

The carry forward from 2012-13 of $4.572 million is expected to provide sufficient funding to complete the Depot and Visitors Centre, and landscape the site.

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Figure 1: Interior of the visitor centre

Figure 2: Depot – administration building

Figure 3: Storage bays and Depot car park

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8. MAJOR STORMWATER HARVESTING PROJECTS: BIRRARUNG MARR AND QUEEN VICTORIA GARDENS

a) Scope of project

The Birrarung Marr Stormwater Harvesting contract was awarded to Multipro Civil Contractors Pty Ltd late last year for $3.2 million. The scope of work includes:

o Construction of a 2.5 million litre underground water tank at the Upper Terrace;

o Construction of diversion pits, pollution retention and pumping systems at Speakers Corner;

o Construction of a rising main between Speakers Corner and the storage tank at the Upper Terrace;

o Construction of a Bio-Filter at the Upper Terrace to clean the water;

o Modifications to the irrigation system; and

o Landscaping, new furniture, lighting and other miscellaneous works. These additional works are funded from the 2013-14 Council Works Program.

The Queen Victoria/Alexandra Gardens Stormwater Harvesting contract was awarded in late December 2012 to Evergreen Civil Pty Ltd for $1.8 million. Work commenced on site in February 2013. The scope of work includes:

o Renovation work on the three existing ponds within Queen Victoria Gardens;

o Construction of diversion pits, pollution retention and pumping system in Queen Victoria Gardens and a connecting main beneath Alexandra Avenue to Alexandra Gardens;

o Construction of a water storage tank in Alexandra Gardens;

o Construction of a Bio Filter in Alexandra Gardens; and

o Modification to the existing irrigation system and other miscellaneous works. These additional works are funded from the 2013-14 Council Works Program.

b) Progress vs plan

Birrarung Marr:

Construction of the underground water storage tank including the Bio-Filter is complete.

Work on the rising main, diversion pit and pollution retention pits at Speakers Corner is complete.

Work on the irrigation and pumping system is complete.

Commissioning of the irrigation and pumping system is to commence shortly.

Work on the landscaping, footpath and stairs has commenced and is planned to be completed by the end of October 2013.

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Queen Victoria/Alexandra Gardens:

Renovation work on the three ponds is complete.

Installation of the diversion pits, pollution retention pit and rising main are complete.

Construction of the Bio-Filter is complete.

Demolition of the old substation building in Alexandra Gardens is complete. Construction of the concrete water storage tank is 95% complete.

Commissioning of the new pumping system has been delayed due to the new requirement by CitiPower to combine the existing two supplies into one.

Work on irrigation modifications and pumping system is a separate contract and is to be carried out from August to December 2013.

c) Key issues:

Birrarung Marr:

The Birrarung Marr project was initially delayed due to presence of a large number of uncharted underground electrical cables which were not listed on any data base. This caused an eight week delay in the early stages of the Contract. The Contractor has maintained strong progress on site to prevent further delays.

Queen Victoria/Alexandra Gardens:

Construction of the water tank at Alexandra Gardens has been delayed by four weeks due to existing of electrical services requiring removal by authorities. Works are now progressing well and are approaching completion.

d) Financial:

The 2012-13 Council Works Program includes $5.8 million for the two water harvesting projects.

Further funding to complete landscaping and additional irrigation at both sites is included in the 2013-14 Council Works Program as follows:

Birrarung Marr $950,000

Queen Victoria/Alexandra Gardens $250,000.

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Figure 1:

Upper terrace – Birrarung Marr

Figure 2: View of Biofilta – Birrarung Marr

Figure 3: View of Biofilta – Alexandra Gardens

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Council Works Program 2013-14 - 1st Quarter Record of Program Adjustments (Cumulative) Attachment 4Agenda item 6.5

Council26 November 2013

Project No. Project Name

Council Approved Budget -

Current Year

Carry Forward from Prior Year

Additional External Capital

Contribution

Transfers in / out from other

projects

Additional Funding

Approved by Council

Revised Total Comments

MAINTENANCE

13G3526MFederation Square Mobility Centre Reinstatement Works 100,000 100,000

This Project is not going ahead, it is proposed that the funds be used for the development of that space into a Men’s Shed, consistent with supporting the development of Men's Sheds within the municipality in accordance with the 13 - 17 Council Plan.

0Total Maintenance 100,000 0 0 0 0 100,000

CAPITAL

12ES031R Victorian Grants Commission - Local Road Funding 326,212 (326,212) 0Money received in Advance from Victorian Grants Commission for Local Road Funding to be allocated in 2013/14 as part of 13G0320R.

12PS012R Town Hall Buildings Renewal Works 823,650 (100,000) 723,650

It has been proposed to transfer $100,000 from Town Hall Buildings Renewal Works to the Design and Documentation of the new Marina Office purchased in Docklands 13G3531N

13G3530NDocklands Office Accommodation - Part Level 1, 439 Docklands Drive 0 1,950,000 1,950,000

Council Decision on 25th June 2013 for the Purchase of Docklands Office Accommodation - Part Level 1, 439 Docklands Drive, Docklands

13G3531NDocklands Office Accommodation - Design and Documentation 0 100,000 100,000

Funds tranfsferred from Town Hall Buildings Renewal Works 12PS012R to be used for Design and Documentation

13G7607N New Library & Community Centre Docklands 6,500,000 310,000 6,810,000

Council Decision on 27th August 2013 regarding additional Funding required for structural alterations to the roof of the Docklands Library in order to accommodate a solar array to enable the building to achieve a six star green star rating.

13G8107N Return to Royal Park 2,000,000 (1,408,000) 592,000

Work is now being completed through the Department of Health. The $2M External Funding will now be paid directly to the Contractor by the Department of Health. Council decision made on the 27th August 2013 to provide additional funding of $592K from the Open Space Development Contribution Fund.

Total Capital 9,323,650 326,212 (1,408,000) (326,212) 2,260,000 10,175,650

9,423,650 326,212 (1,408,000) (326,212) 2,260,000 10,275,650

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Attachment 5

Agenda item 6.5

Council

26 November 2013

#PJ02 - 15-Oct-2013 09:31:05 ELIBEX

Annual YTD YTD Variance

Project Budget Budget Actual Fav/(Unfav) Comment

MAINTENANCE PROJECTS

Capital Grant

13G0328M Traffic Signal installations 674,000 0 0 0

13G0329M Street Lighting Upgrade 330,000 82,500 0 82,500

Project Costs to be Reallocated 0 0 (23,275) 23,275

Total Capital Grant 1,004,000 82,500 (23,275) 105,775

Maintenance

13G0301M Bridge Maintenance 300,000 30,000 1,888 28,112

13G0302M Street Lighting Maintenance 1,100,000 273,000 366,848 (93,848)

13G0303M Wharf and Marina Maintenance 150,000 15,000 1,743 13,257

13G0304M Street Trading Infrastructure Maintenance 160,000 80,000 80,001 (1)

13G0305M Docklands Public Lighting Maintenance 206,000 51,000 30,000 21,000

13G0306M Feature and Decorative Lighting Maintenance 25,000 0 9,808 (9,808)

13G0307M Safe City Camera Maintenance 120,000 30,000 56,217 (26,217)

13G0308M Corporate Security Access and Control Maintenance 105,000 0 6,317 (6,317)

13G0309M Bicycle lane maintenance 150,000 0 0 0

13G0310M Pump station maintenance 50,000 35,000 4,160 30,840

13G0311M Pedestrian Monitoring Maintenance 20,000 17,000 8,500 8,500

13G1306M QVM Precinct Enhancement 100,000 20,000 10,000 10,000

13G2301M ArtPlay Annual Maintenance of Theatre Equipment 30,000 5,445 8,348 (2,903)

13G2304M Signal Annual Maintenance of Theatre Equipment 50,000 23,435 2,000 21,435

13G2305M Arts House annual maintenance of theatrical equipment 40,000 10,000 5,000 5,000

13G2310M Art & Heritage Collection Maintenance 150,000 10,000 5,000 5,000

13G2311M Creative Spaces Maintenance Project 50,000 10,000 10,000 (0)

13G2318M North & West Melbourne Cultural Precinct Development 100,000 5,000 0 5,000

13G2801M Banner Pole Maintenance 66,000 1,000 1,000 0

13G2803M Maintenance of Christmas Decorations - City 915,000 10,000 48,540 (38,540)

13G2804M Maintenance of Christmas Decorations - Docklands 115,000 0 0 0

13G3403M Melbourne Visitor Centre Maintenance 58,000 40,000 0 40,000

13G3406M Western Gateway Visitor Signage (Year Three) 70,000 10,000 0 10,000

13G3501M Accommodation Modifications 300,000 30,000 25,127 4,873

13G3511M Property Services Annual Minor Program Works 1,290,568 0 1,998 (1,998)

13G3526M Federation Square Mobility Centre Reinstatement Works 100,000 0 0 0 *13G3528M Corporate Organic Waste Removal Mtce Works 20,000 0 0 0

13G4001M Maintenance of City Pedestrian Signage 105,000 20,000 7,428 12,572

13G4002M Advance Industrial Design 50,000 5,000 6,000 (1,000)

13G4003M Advance Streetscape Design 50,000 5,000 2,000 3,000

13G4004M Advance Design Community Development 100,000 0 0 0

13G4901M Advanced Urban Design 284,000 71,001 23,667 47,334

13G6006M Customer & Stakeholder Management Maintenance 80,000 19,500 24,000 (4,500)

13G6013M Small equipment & software licensing Maintenance 420,000 90,000 63,050 26,950

13G7502M Minor Works for Childcare Centres 60,000 15,000 1,420 13,580

13G7609M Nth Melbourne Community Centre Develop. Advance Design 250,000 15,000 15,000 0

13G7801M Annual Recreation Centre Equipment Renewal and Maintenance W 50,000 12,501 0 12,501

13G7802M YMCA Managed Recreation Facility Maintenance Works 200,000 49,998 2,000 47,998

13G7901M Parks Maintenance Works Program 1,300,000 100,000 159,882 (59,882)

13G7911M Advance Design All Parks 150,000 0 7,000 (7,000)

13G8101M Tree Pest and Disease Management 250,000 30,000 42,523 (12,523)

13G8104M Advance Design - Climate Adaptation Projects 205,000 10,000 15,000 (5,000)


Total Maintenance 9,394,568 1,148,880 767,143 381,737

2013-14 Council Works Program - First Quarter Project Listing

* Denotes comment explaining adjustment is contained in Attachment 4

# Denotes comment explaining variance is contained in Attachment 6

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TOTAL MAINTENANCE PROJECTS 10,398,568 1,231,380 743,868 487,512

CAPITAL PROJECTS

New Works

08CW002N World Trade Centre (Northbank Promenade 4,5 & 6) 3,402,407 1,500,000 1,619,804 (119,804)

08DE003N Cultural Precincts Program 253,252 80,000 47,980 32,020

11CW006N CH2 - Blackwater Treatment Plant Upgrade 89,779 0 0 0

11PK005N Fitzroy Gardens-Stormwater Harvesting & New Depot 1,397,921 0 200,000 (200,000)

11PK006N Holland Park - Sports Pavilion Construction Works 217,472 217,472 217,472 0

12AC001N Public Art Program 157,110 30,000 50,000 (20,000)

12CD005N D - New Library & Community Centre Docklands 1,500,651 850,000 570,000 280,000 #12CD006N Kathleen Syme Redevelopment 768,883 0 55,330 (55,330)

12CD008N Nth Melb Community Ctr Dev-Advance Design 75,000 0 0 0

12CW000N Docklands - Implementation of DCPP Initiatives 307,949 50,000 44,723 5,277

12CW001N QVM - Capital Improvements 493,000 0 5,000 (5,000)

12CW002N Swanston Street Redevelopment Works (Stage 2) 490,000 10,000 20,000 (10,000)

12CW003N Yarra Pedestrian Bridge - Roadworks & Linkages 600,000 0 50,000 (50,000)

12ES016N Bicycle Improvement Program 1,112,068 300,000 401,889 (101,889)

12IB000N IT - New Works Program 1,043,000 420,000 82,000 338,000 #12PK001N Neill St. Carlton - New Public Space Formation 237,604 25,000 56,300 (31,300)

12PK004N Fitzroy Gardens Stormwater Harvesting & New Depot 3,174,346 1,100,000 2,500,000 (1,400,000) #12PK005N Kensington Town Hall Landscaping 190,420 190,420 190,420 0

12PK007N Parkville Gardens Upgrade Public Open Space 385,000 75,000 61,769 13,231

12TM000N Western Gateway Visitor Signage (Year Two) 152,525 100,000 1,500 98,500

12TM001N Western Gateway Visitor Information Service 200,000 0 0 0

12UL000N Climate Adaptation Urban Landscapes New Works 1,033,125 85,000 120,000 (35,000)

12UL002N Stormwater Harvesting Projects 1,039,849 300,000 800,000 (500,000) #12UL003N Abbotsford Street Median 550,000 400,000 400,000 0

13G0330N New Drainage Infrastructure 280,000 80,000 56,000 24,000

13G0331N Street Trading infrastructure-new works 40,000 0 2,000 (2,000)

13G0332N Major Streetscape Improvements and Design 4,100,000 0 2,554 (2,554)

13G0333N Minor Streetscape Improvements 200,000 0 0 0

13G0334N Road Safety Program 720,000 0 69,000 (69,000)

13G0335N Bicycle Improvement Program 2,650,000 445,000 90,600 354,400 #13G0336N Pedestrian Monitoring Program 150,000 0 41,818 (41,818)

13G0338N Safety City CCTV Cameras 250,000 0 110,000 (110,000)

13G2319N Public Art Program 450,000 10,000 0 10,000

13G3517N Property Services Energy Management Works 100,000 0 0 0

13G3520N Property Services New Works 375,800 0 0 0

13G3521N Furniture Equipment and Whitegoods Acquisitions 55,000 10,000 4,290 5,710

13G3523N City Square Autopay Station 44,359 0 0 0

13G4902N Implementation of Docklands Community and Place Plan 1,000,000 0 46,463 (46,463)

13G6008N Open Data Platform New 500,000 30,000 30,400 (400)

13G7607N New Library & Community Centre Docklands 6,500,000 0 5,000 (5,000) *13G7608N Carlton Kathleen Syme Library and Community Centre 7,000,000 0 24,395 (24,395)

13G7610N Boyd Community Centre 121,000 5,000 5,000 (0)

13G7611N East Melbourne Library Staffroom 20,000 0 0 0

13G7702N Community Safety Improvement Plan for Hosier and Rutledge La 85,000 10,000 5,000 5,000

13G7809N Docklands Community Boating Hub/Family Services Hub 3,600,000 175,000 140,000 35,000

13G7905N New Neighbourhood Recreation Area Neill Street Carlton 2,000,000 0 0 0

13G7906N Newmarket Reserve Masterplan Implementation Works 350,000 15,000 0 15,000

13G7907N Queen Vic, Gardens Pond Surrounds New Landscaping Works 250,000 0 20,000 (20,000)

13G7908N Princes Park Southern Sportsfield & Lighting Redevelopment 300,000 0 0 0

13G7909N Holland Park New Pavilion Landscaping & Pathway Works 350,000 50,000 20,000 30,000

13G7910N Docklands Waterways City Marina New Infrastructure Installat 100,000 10,000 0 10,000

13G7912N Birrarung Marr Upper Terrace Upgrading & Landscaping 950,000 0 50,000 (50,000)

13G8103N Living Victoria Fund 4,000,000 150,000 100,000 50,000

13G8105N Climate Adaptation - Urban Landscapes New Works 500,000 0 0 0

13G8106N Stormwater Harvesting Projects 100,000 10,000 0 10,000

13G8107N Return to Royal Park 2,000,000 0 110,000 (110,000) *13G8109N Royal Park West - Creek Line Improvement Works 30,000 0 0 0


Total New Works 58,042,520 6,732,892 8,269,775 (1,536,883)

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Renewal / Refurbishment

09PS049R MTH - Fire-Related Works 116,096 40,000 15,000 25,000

10PS017R Council Buildings Insurance Compliance Works 49,000 0 0 0

10PS020R Nth Melb Library - AirConditioning Replacement 399,300 150,000 140,086 9,914

10PS044R MV Site - Kensington Town Hall Upgrade 92,000 92,000 92,386 (386)

11PS002R QVM - 153 Victoria Street Electricity Upgrade Stg 3. 103,500 0 5,000 (5,000)

11PS026R Lift Upgrade works 129,000 0 (0) 0

11PS028R Melb City Baths Systems & Structure Renewal Works 131,000 0 0 (0)

12CD003R Nth Melb Library Refurbishment - stage 2 35,000 0 35,000 (35,000)

12CW004R CH2 Blackwater Treatment Plant Upgrade 100,000 0 0 0

12ES006R Corporate Fleet Replacement 21,752 21,752 18,139 3,613

12ES011R Flood Mitigation Program 228,933 0 0 0

12ES019R Harris Street Streetscape Renewal 600,000 600,000 600,000 0

12ES031R Victorian Grants Commission - Local Road Funding 326,212 0 0 0 *12IB001R IT - Renewal Works Program 505,000 300,000 178,000 122,000

12PS001R Kensington Town Hall Upgrade 391,894 250,000 250,000 0

12PS005R QVM - Dairy Hall Works lighting upgrade 30,000 0 0 0

12PS007R Baths Renewal Works 61,493 10,000 15,000 (5,000)

12PS009R Leased Commercial Properties Renewal Works 69,600 69,600 41,753 27,848

12PS012R Town Hall Buildings Renewal Works 823,650 100,000 206,367 (106,367) *12PS013R Kiosk's Renewal Works 10,617 10,617 18,299 (7,682)

12PS015R Office & Store Renewal Works 251,223 0 88,000 (88,000)

12PS016R DDA - Physical Access Stage 5 70,000 20,000 98,463 (78,463)

12PS017R Administration Building Council Chamber Refurb. 121,000 0 70,000 (70,000)

12PS019R Water Saving Works in Council Buildings 95,000 60,000 0 60,000

12PS021R Kensington Legal Aid Structural Repairs 82,120 23,000 8,000 15,000

12PS022R Property Services Energy Management Works 135,025 0 0 0

12PS023R Southgate Footbridge Café Works 131,966 40,000 10,000 30,000

12RW000R Leased Recreation Facility Fence Renewals 37,721 25,000 0 25,000

12RW002R Alexandra Gdns Boatshed Storage Area & Asphalt 24,182 22,500 15,000 7,500

12UL001R Climate Adaptation Urban Landscapes Renewal 123,916 15,000 45,000 (30,000)

13G0312R Corporate Fleet Replacement 1,030,000 309,000 119,545 189,455

13G0313R DDA Compliance - Infrastructure 350,000 50,000 74,700 (24,700)

13G0314R Flood Mitigation Program 1,500,000 0 0 0

13G0315R Drains renewal 875,000 140,000 67,400 72,600

13G0316R Parking Meter Renewal 950,000 50,000 45,462 4,538

13G0317R Kerb and Channel Renewal 2,205,000 223,546 132,392 91,154

13G0318R Street Furniture installation 350,000 60,000 48,769 11,231

13G0319R Roads to Recovery program 347,450 0 0 0

13G0320R Victorian Grants Commission - Local Road Funding 550,000 0 0 0 *13G0321R Roadway Renewal 4,500,000 750,000 1,016,200 (266,200) #13G0322R Footpath Renewal 4,500,000 850,000 1,000,600 (150,600)

13G0323R Street Trading furniture renewal 150,000 5,000 5,330 (330)

13G0324R Docklands New Quay Pavement Refurbishment 224,000 224,000 0 224,000 #13G0325R Waterfront City Marina Renewal 650,000 0 10,000 (10,000)

13G0337R Street Lighting Renewal 548,000 135,000 0 135,000

13G0339R Southbank Pedestrian Bridge 500,000 0 5,000 (5,000)

13G1901R Portico Blinds Replacement - Melbourne Town Hall 50,000 50,000 12,000 38,000

13G2302R ArtPlay Refurbishment of Doors 70,000 0 0 0

13G2303R ArtPlay Courtyard and External Toilet Retrofit 20,000 0 0 0

13G2306R Arts House staged replacement of lighting and audio theatre 15,000 0 2,000 (2,000)

13G2312R Grand OrganTown Hall Renewal 190,000 100,040 32,000 68,040

13G2314R Arts House - Warehouse Track Lighting 30,000 0 0 0

13G2802R Banner Pole Replacement 400,000 20,000 10,000 10,000

13G2805R Refurbishment of Christmas Decorations - City 270,000 45,000 10,000 35,000

13G2806R Refurbishment of Christmas Decorations – Docklands 25,000 5,000 5,000 0

13G3401R Melbourne Visitor Booth Refurbishments 79,000 16,000 0 16,000

13G3404R Melbourne Visitor Centre Refurbishments 85,000 0 0 0

13G3503R QVM Light Replacement A-E Sheds 100,000 0 40,000 (40,000)

13G3504R QVM Veranda Replacement Peel Street 65,000 0 5,000 (5,000)

13G3506R QVM - Upgrade of Carpark Equipment 405,698 0 8,000 (8,000)

13G3507R QVM - Carpark Asphalt Resurfacing 180,000 0 5,000 (5,000)

13G3509R QVM Minor renewal Works 315,000 0 0 0

13G3510R Property Services Corporate Renewal Works 1,600,000 0 0 0

13G3512R Property Services Community Renewal Works 1,400,000 0 0 0

13G3513R Property Services Commerical Property Renewal Works 1,191,353 0 0 0

13G3514R PS Carpark Renewal Works 370,277 0 1,000 (1,000)

13G3515R QVM Solar Panels 142,975 0 2,000 (2,000)

13G3516R Property Services DDA Physical Access Works 660,000 30,000 30,000 0

13G3519R Renewal of Council Administrative buildings 500,000 30,000 0 30,000

13G3525R KensingtonTown Hall Completion of General Refurbishment 500,000 0 20,354 (20,354)

13G3529R QVM Resurfacing H & I Sheds 75,000 0 0 0

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13G6004R Digital Channel Management Renewal 2,025,000 506,250 334,000 172,250

13G6005R Customer & Stakeholder Management Renewal 740,000 182,000 335,000 (153,000)

13G6007R IT for new facilities 590,000 0 0 0

13G6009R Open Data Platform Renewal 230,000 50,000 23,000 27,000

13G6010R Core Business Systems Renewal 1,620,000 435,845 296,248 139,597

13G6011R Core Infrastructure Renewal 3,655,000 900,000 525,000 375,000 #13G6012R Small equipment & software licensing Renewal 140,000 30,000 36,000 (6,000)

13G7501R Minor Capital Works and Refurbishment for Community Services 250,000 5,000 5,000 0

13G7601R Library Collection 900,000 225,000 179,333 45,667

13G7602R North Melbourne Library refurbishment - Stage 2 100,000 20,000 20,000 0

13G7701R Installation of Public Toilet Numbering & Signage 35,000 0 0 0

13G7804R Leased Recreation Facility Fence Renewals 200,000 10,000 20,000 (10,000)

13G7805R City of Melbourne Bowls Club - Green Renewal 100,000 10,000 11,000 (1,000)

13G7806R City of Melbourne Bowls Club – Facility Maintenance 100,000 10,000 0 10,000

13G7811R Community Recreation Facility Renewal Works 100,000 2,500 15,000 (12,500)

13G7812R Annual Recreation Centre Equipment MaintenanceWorks 100,000 24,999 4,000 20,999

13G7904R Parks Renewal Program Works 6,275,000 719,000 507,338 211,663 #13G7913R Parks Renewal Tree Planting 1,425,000 355,000 480,000 (125,000)

13G8102R Climate Adaptation - Urban Landscape Renewal 2,500,000 325,000 350,000 (25,000)


Total Renewal / Refurbishment 54,349,953 8,752,649 7,708,260 1,044,389

TOTAL CAPITAL PROJECTS 112,392,473 15,485,541 15,978,035 (492,494)

TOTAL MAINTENANCE AND CAPITAL PROJECTS 122,791,041 16,716,921 16,721,903 (4,982)

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Attachment 6

Agenda item 6.5 Council

26 November 2013 2013-14 Council Works Program Schedule of Program Variances Projects >$200,000 variance to plan

Annual YTD YTD Variance

Project Budget Budget Actual Fav/(Unfav)

12CD005N D - New Library & Community Centre Docklands 1,500,651 850,000 570,000 280,000

Despite good progress significant expenditures have not yet been brought to account but will be included in Quarter Two Reporting.

12IB000N IT - New Works Program 1,043,000 420,000 82,000 338,000

Rescheduling of North Melbourne Library Refurbishment has delayed the associated IT Project work.

12PK004N Fitzroy Gardens Stormwater Harvesting & New Depot 3,174,346 1,100,000 2,500,000 (1,400,000)

Works are progressing very well and are now likely to be completed four months ahead of plan.

12UL002N Stormwater Harvesting Projects 1,039,849 300,000 800,000 (500,000)

Projects are ahead of schedule and are approaching completion.

13G0335N Bicycle Improvement Program 2,650,000 445,000 90,600 354,400

A number of projects planned for the first quarter have been delayed due to delays in completing 2012-13 VicRoads related projects, delays caused by Regional Rail Link works as well wet weather impacting asphalt work.

13G0321R Roadways Renewal 4,500,000 750,000 1,016,200 (266,200)

The Roadways Renewal Program has commenced strongly and is advancing ahead of the project schedule.

13G0324R Docklands New Quay Pavement Refurbishment 224,000 224,000 0 224,000

Commencement of work has been delayed pending completion of related work by the Precinct Developer.

13G6011R Core Infrastructure Renewal 3,655,000 900,000 525,000 375,000

Extensive planning is resulting in major expenditures being rescheduled to Quarters Three and Four.

13G7904R Parks Renewal Program Works 6,275,000 719,000 507,338 211,663

Design modifications to several pathway renewal projects have impacted on start dates. Catch up on expenditure is expected in Quarter Two.

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