City of Manassa, Virginia City Council Meeting AGENDA ...€¦ · City, County, Communications and...

City Counci lRegular Ci ty Counci l Meeting & Publ ic HearingsOctober 17, 2016Page | 1

City of Manassa, VirginiaCity Council Meeting

AGENDA

Regular City Council Meeting & Public HearingsCouncil Chambers

Monday, October 17, 2016

Call to Order

Roll Call

Invocation and Pledge of Allegiance

City Attorney Report

City Manager Report

Recognition of the Above and Beyond Award Recipients

Swearing in of Todd E. Lupton as Deputy Fire and Rescue Chief

Chief of Police Report

Council Time

Mayor Time

1. Consent Agenda

All matters listed under the consent agenda are considered to be routine by the City Counciland will be enacted by one motion. There will be no separate discussion of these items. If

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discussion is desired, that item will be removed from the consent agenda and consideredseparately.

SUGGESTED MOTION #1 - "I move that the Consent Agenda be approved and the readingsof the ordinances be dispensed."

SUGGESTED MOTION #2 - "I move that Items # and # be removed from the Consent Agendafor separate consideration and that the remaining Consent Agenda items be approved as itnow appears and the readings of the ordinances be dispensed."

1.1. Minutes of Regular Meeting of September 12, 2016 and Special Meeting ofOctober 3, 201609-12-16 Regular Meeting.pdf10-03-16 Work Session.pdf

1.2. Release of Performance Bond - Technology Drive Self StorageRelease of Bond - Technology Drive Self Storage.pdf

1.3. Release of Erosion Control Bond: Stock Building SupplyRelease of Bond - Stock Building Supply.pdf

1.4. Subdivision SD #17-10 Manassas Gateway Subdivision Plat, Parcel 2A-1.Location MapSubdivision Plat ChecklistSubdivision Plat

1.5. Waiver of Right of First Refusal for Sale of Property at 9108 Church Street Waiver of Right of First Refusal - 10-03-16.docx

1.6. Outdoor Dining License Agreement for the Mariachis Tequileria and RestaurantMariachi Sidewalk Agreement 20169428 Battle St Map

1.7. Annual Report: Board of Zoning Appeals FY2016 FY16 BZA Annual Report

1.8. Annual Report: Planning Commission FY2016Annual Report

1.9. Commendation Recognizing Paul Dow, Jr.Commendation - Dow.docx

1.10. Proclamation Designating October 2016 as Fire Prevention Month in the City ofManassasProclamation - Fire Prevention Month2016.docx

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/31345/09-12-16_Regular_Meeting.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/31346/10-03-16_Work_Session.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/31521/Release_of_Bond_-_Technology_Drive_Self_Storage.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/31525/Release_of_Bond_-_Stock_Building_Supply.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30325/SD17-10_Location_Map.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30326/Final_Subdivision_Plat_Requirements_Checklist.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30327/107168_Subdivision_Plat.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30489/Waiver_of_Right_of_First_Refusal_-_10-03-16.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30333/MariachiSidewalkAgreement2016.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30334/9428_Battle_St_Map.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30319/FY16_Annual_Report.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30527/Annual_Report.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30490/Commendation_-_Dow.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30492/Proclamation_-_Fire_Prevention_Month2016.pdf


1.11. Resolution #R-2017-12 Appointing Deputy Fire and Rescue Chief Todd E. Luptonto Serve on the Fire and Rescue CommitteeR-2017-12.docx

2. Ordinances and Resolutions

2.1. Resolution #R-2017-13 Authorizing the Issuance, Sale and Award of a GeneralObligation Airport Bond, Series 2016R-2017-13.docx

3. Unfinished Business

4. New Business

5. Awards, Acknowledgments and PresentationsTime Certain - 7:15 p.m.

5.1. Presentation of Art to City Council by The Compass School

5.2. Commendation Recognizing Paul Dow, Jr.

5.3. Proclamation Designating October 2016 as Fire Prevention Month in the City ofManassas

6. Public HearingsTime Certain - 7:30 p.m.

6.1. Public Hearing: SUP #2016-08, Grace United Methodist ChurchStaff Report SUP #2016-08

7. Citizens' Time - Following the Public HearingTime Certain - 7:30 p.m.

The citizens' portion of the agenda is set aside for those citizens who wish to address theCouncil for less than three minutes each. Citizens need not give prior notice to the City tospeak during the citizens' time portion of the agenda. Citizens may address the Council forlonger than three minutes if they ask the City Manager for a place on the agenda at leastfour working days before the meeting.

Adjournment

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30495/R-2017-12.pdf


https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30521/CC_Staff_Report.pdf

City Council Agenda Statement

Submitted by: Andrea MaddenSubmitting Department: City Manager Meeting Date: October 17, 2016

Subject:Recognition of the Above and Beyond Award Recipients

Recommendation:Recognize Recipients.

Time Estimate:5 Minutes

Date Last Considered by City Council:N/A

Summary and/or Comments:N/A

Board Committee/Commission Reviewed:N/A

Fiscal Impact:N/A

Staff Contact:W. Patrick Pate, City [email protected](703)257-8212

Motion:

Attachments:

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Submitted by: Andrea MaddenSubmitting Department: Fire and Rescue Department Meeting Date: October 17, 2016

Subject:Swearing in of Todd E. Lupton as Deputy Fire and Rescue Chief

Recommendation:





Fiscal Impact:N/A

Staff Contact:Rob Clemons, Chief of Fire and [email protected](703) 257-8465

Motion:

Attachments:

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Submitted by: Andrea MaddenSubmitting Department: City Clerk Meeting Date: October 17, 2016

Subject:Minutes of Regular Meeting of September 12, 2016 and Special Meeting of October 3, 2016

Recommendation:Approve: Minutes of Regular Meeting of September 12, 2016 and Special Meeting of October 3, 2016.

Time Estimate:Consent




Fiscal Impact:N/A

Staff Contact:Andrea P. Madden, Assistant to City Manager/City [email protected](703) 257-8280

Motion:If approved as part of the Consent Agenda:I move that the Consent Agenda be approved and the readings of the ordinances be dispensed.

If removed from the Consent Agenda:I move that the Minutes of the Regular Meeting of September 12, 2016 and Special Meeting of October 3, 2016 beapproved.

Attachments: 09-12-16 Regular Meeting.pdf 10-03-16 Work Session.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/31345/09-12-16_Regular_Meeting.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/31346/10-03-16_Work_Session.pdf

September 12, 2016

A Regular Meeting of the Council of the City of Manassas, Virginia was held in Council Chambers, City Hall, on the above date with the following present: Mayor Harry J. Parrish II, Council Members Marc T. Aveni, Sheryl L. Bass, Ian T. Lovejoy and Mark D. Wolfe; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, City Attorney Martin R. Crim, Assistant to the City Manager & City Clerk Andrea P. Madden, Police Chief Douglas W. Keen, Fire and Rescue Chief Rob Clemons, Communications Manager Patty Prince, Director of Social Services Ron King, and Economic Development Director Patrick Small. Absent from the meeting was Vice‐Mayor Jonathan L. Way and Council Member Ken D. Elston. Mayor Parrish called the meeting to order at 5:30 p.m. and delivered the invocation. City Attorney Report

Mr. Crim had no prepared report. City Manager Report

Mr. Pate reported that the City of Manassas received two awards from 3CMA, the City, County, Communications and Marketing Association. The first award is the top award in its category, Marketing and Tools – Branding for the Historic Heart. Modern Beat. branding campaign. This is a community award as so many from the City helped during this process. The second award is a Silver Circle Award for the Best Use of Facebook – turning snow into smiles. This is the second level of award in the category of Social Media. Mr. Pate noted that the Color Vibe occurred over the weekend and was a huge success for the Boys & Girls Club, even with the heat, as they hosted more than 2,500 participants. Mr. Pate stated that over the weekend the Bands, Brews and Barbecue event in Historic Downtown was attended by 800 people. Mr. Pate encouraged the public to take the time to stop by the Manassas Museum to see the new exhibit, “Manassas Remembers.” The exhibit is in remembrance of the 9/11 attacks written by those from around the greater Manassas area. Chief of Police Report Chief Keen reported that Captain Tina Laguna attended and spoke at an event at the Hylton Performing Arts Center that recognized the 9/11 first responders and identified resources available to all first responders. Chief Keen stated that members of the Police Department participated in a kickball tournament on Saturday and the team, The Enforcers, won first place. The game was a fundraiser for cancer awareness and was enjoyed by all.

Council Time Council Member Bass commented on the many events occurring in the City of Manassas and highlighted the news articles featured in the Manassas Connection Newsletter. Council Member Bass thanked the City Manager and Communications Manager, Patty Prince, for providing the citizens with such great information. Mayor Time Mayor Parrish reminded the City Council that the funeral service for Mary White, wife of former Council Member Colonel Ulysses X. White, is scheduled for Wednesday, September 14 at 2:00 p.m. at the First A.M.E. Church. 7

September 12, 2016

Mayor Parrish announced that there are no public hearings scheduled for Monday, September 19; consequently, the meeting for that evening is no longer necessary and will be removed from the calendar. Also, there are no items scheduled for the September 26 meeting and it will be cancelled. Mayor Parrish read the remarks made by House Speaker Paul Ryan (R‐WI) at the Congressional Remembrance Ceremony to mark the 15th Anniversary of September 11 and asked that it be reflected in the record. “Today, I can’t help but think of my own children – and all the children born after 9/11. Do they fully understand what happened that day? Will they ever? Can they? They can watch the old footage. They can see clips of the towers falling. They can hear the great roar as a landmark comes crashing down – and with it, an era. But can they actually feel it? I’ve had so many conversations with my own kids about this, about the shock… the terror… the outrage. Can they feel the sense of bereavement – at losing almost 3,000 Americans in a single morning? I don’t think they can. But that makes it our generation’s burden. We lived through that terrible day. And we will never forget that terrible day. Today, though, we aren’t here to relive the tragedy, but to remember it – and to honor its memory. None of us would ever choose to go through that day again. But all of us must choose what it is we take away from it. I think of the firefighters – the people who went rushing into danger when the whole world was running away from it. I remember you couldn’t get a flight, just driving home. I remember all those flags appearing on overpasses across this country as if these flags suddenly appeared to bind up the nation’s wounds. These are the stories that we can pass on. We can turn our burden of grief into a gift of grace – because our children may not fully understand the horror of it all. But they can admire the heroism. That is how all of them – and all of us – can mark this anniversary. We can tell the stories. We need to tell the stories. We need to pray for the fallen. And in this small but meaningful way, we can begin to understand the pain and the promise of this great nation.”

Consent Agenda Item 1. Approve Minutes of the Regular Meeting of August 22, 2016. COUNCIL MEMBER BASS MOVED that the Minutes of the Regular Meeting of August 22, 2016 be approved. Seconded by Council Member Aveni. Roll call vote: AYES – Aveni, Bass, Lovejoy and Wolfe. ABSENT – Elston and Way. MOTION CARRIED. Item 2. Consideration of Proclamation Designating September 15 through October 15, 2016 as “Hispanic American Heritage Month” in the City of Manassas.

COUNCIL MEMBER BASS MOVED that the Proclamation designating September 15 through October 15, 2016 as “Hispanic American Heritage Month” in the City of Manassas be approved. Seconded by Council Member Aveni. Roll call vote: AYES – Aveni, Bass, Lovejoy and Wolfe. ABSENT – Elston and Way. MOTION CARRIED. Item 3. Consideration of Proclamation Designating September 2016 as Alcohol and Drug Addiction Recovery Month in the City of Manassas.

COUNCIL MEMBER BASS MOVED that the Proclamation designating September 2016 as Alcohol and Drug Addition Recovery Month be approved. Seconded by Council Member Aveni. Roll call vote: AYES – Aveni, Bass, Lovejoy and Wolfe. ABSENT – Elston and Way. MOTION CARRIED.

Item 4. Consideration of Proclamation Designating the Month of October as Mental Health Awareness Month in the City of Manassas.

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September 12, 2016

COUNCIL MEMBER BASS MOVED that the Proclamation designating the month of October as Mental Health Awareness Month in the City of Manassas be approved. Seconded by Council Member Aveni. Roll call vote: AYES – Aveni, Bass, Lovejoy and Wolfe. ABSENT – Elston and Way. MOTION CARRIED. Item 5. Consideration of Proclamation Designating the Month of September 2016 as Blood Cancer Awareness Month and September 15, 2016 as World Lymphoma Awareness Day in the City of Manassas.

COUNCIL MEMBER BASS MOVED that the Proclamation designating the month of September 2016 as Blood Cancer Awareness Month and September 15, 2016 as World Lymphoma Awareness Day in the City of Manassas be approved. Seconded by Council Member Aveni. Roll call vote: AYES – Aveni, Bass, Lovejoy and Wolfe. ABSENT – Elston and Way. MOTION CARRIED.

Item 6. Consideration of Resolution #R‐2017‐11 Certifying the Nominees to the Fire and Rescue Committee Resulting from the Manassas Volunteer Fire Company Election Results Dated August 30, 2016.

COUNCIL MEMBER BASS MOVED that Resolution #R‐2017‐11 certifying the nominees

to the Fire and Rescue Committee resulting from the Manassas Volunteer Fire Company Election results dated August 30, 2016 be approved. Seconded by Council Member Aveni. Roll call vote: AYES – Aveni, Bass, Lovejoy and Wolfe. ABSENT – Elston and Way. MOTION CARRIED. Items 7 and 8 were reserved for changes from the Consent Agenda. Item 9 of the Agenda: Consideration of Resolution #R‐2017‐09 Approving the FY 2017 and FY 2018 Community Services Performance Contract with the Virginia Department of Behavioral Health and Developmental Services. Ronald King, Director of Social Services, stated that the Code of Virginia requires that the governing body of each county and city approve the annual plan and budget of its respective Community Services Board before it can become eligible for grants from the Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services. COUNCIL MEMBER AVENI MOVED that Resolution #R‐2017‐09 approving the FY 2017 and FY 2018 Community Services Performance Contract with the Virginia Department of Behavioral Health and Developmental Services be approved. Seconded by Council Member Wolfe. Roll call vote: AYES – Aveni, Bass, Lovejoy and Wolfe. ABSENT – Elston and Way. MOTION CARRIED. Item 10 of the Agenda: Consideration of Resolution #R‐2017‐10 Accepting the Results of the Annual Election of Officers of the Manassas Volunteer Fire Company for the Year beginning September 1, 2016. Mr. Pate explained that in accordance with the Code of Ordinances, Section 60‐14, all officers of the Volunteer Fire Company shall be annually elected by members of the company and those elected officers must be certified to the City Council following the election. Additionally, a complete and correct roster of the company is required, listing each member by name and giving that member’s level of certification. The City Clerk’s office has been provided a copy of the Manassas Volunteer Fire Company’s complete and correct roster. COUNCIL MEMBER AVENI MOVED that Resolution #R‐2017‐10 accepting the results of the Annual Election of Officers of the Manassas Volunteer Fire Company for the year beginning September 1, 2016 be approved. Seconded by Council Member Bass. Roll call vote: AYES – Aveni, Bass, Lovejoy and Wolfe. ABSENT – Elston and Way. MOTION CARRIED. Items 11, 12, 13 and 14 were reserved for changes to the Agenda.

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September 12, 2016

Item 15 of the Agenda: Presentation of Proclamation Designating September 15 through October 15, 2016 as Hispanic American Heritage Month in the City of Manassas. The Proclamation designating September 15 through October 15, 2016 as Hispanic American Heritage Month in the City of Manassas was presented to several members of the local Hispanic community. Item 16 of the Agenda: Presentation of Proclamation Designating September 2016 as Alcohol and Drug Addiction Recovery Month in the City of Manassas. The Proclamation designating September 2016 as Alcohol and Drug Addition Recovery Month in the City of Manassas was presented to Jim Fleming, Administrative Division Chief of the Prince William County Community Services Board. Item 17 of the Agenda: Presentation of Proclamation Designating the Month of October as Mental Health Awareness Month in the City of Manassas. The Proclamation designating the month of October 2016 as Mental Health Awareness Month in the City of Manassas was presented to Jim Fleming, Administrative Division Chief of the Prince William County Community Services Board. Item 18 of the Agenda: Presentation of Proclamation Designating September 2016 as Blood Cancer Awareness Month and September 15, 2016 as World Lymphoma Awareness Day in the City of Manassas. The Proclamation designating September 2016 as Blood Cancer Awareness Month and September 15, 2016 as World Lymphoma Awareness Day in the City of Manassas was presented to Richard Zavadowski. Item 19 was reserved for changes to the Agenda. Item 20 of the Agenda: Citizens’ Time The following individuals spoke in regard to the disruption caused by construction on School Street:

Haseltine Moore, City of Manassas

Howard Hagan, City of Manassas

James H. Moore Jr., City of Manassas

Greg Tsukalas, City of Manassas

Roscoe Skinner, Sr., City of Manassas

The following individuals spoke in opposition to the property owner’s decision to close the East End Mobile Home Park:

Dawn Kestner, City of Manassas

Raymond Beverage, City of Manassas

Selfo Sosa, City of Manassas

Lee Carter, City of Manassas

A male East End Mobile Home Park Resident

A female East End Mobile Home Park Resident

A.J. Jones, City of Manassas

Item 21 of the Agenda: Consideration of a Motion Authorizing a Closed Meeting on Subjects in Accordance with the Amended Freedom of Information Act.

COUNCIL MEMBER AVENI MOVED that the City Council convene in a closed meeting to discuss appointed staff; to discuss a prospective business or industry or the expansion of 10

September 12, 2016

an existing business or industry, since no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the City; and to consult with the City Attorney regarding legal questions raised by residents of the East End Mobile Home Park at the September 8 information session, as permitted by Virginia Code § 2.2‐3711 Paragraphs A (1), A (5) and A (7) Part 1, for which the Virginia Freedom of Information Act permits discussion in closed session. Seconded by Council Member Bass. Roll call vote: AYES – Aveni, Bass, Lovejoy and Wolfe. ABSENT – Elston and Way. MOTION CARRIED.

Mayor Parrish announced that the Mayor and City Council and City Manager would

be included in the closed meeting discussion regarding appointed staff. Mayor Parrish announced that the Mayor and City Council, the City Manager, the

Deputy City Manager, the City Attorney, and the Economic Development Director would be included in the closed meeting discussion regarding a business’ or industry’s interest in locating or expanding its facilities in the City.

Mayor Parrish announced that the Mayor and City Council, the City Manager, the

Deputy City Manager, the City Attorney, the Economic Development Director, and the Social Services Director would be included in the closed meeting discussion regarding the East End Mobile Home Park.

City Council retired to the closed session at 5:55 p.m.

Item 22 of the Agenda: Consideration of a Motion Certifying That the Closed Meeting was Conducted in Conformity with Virginia Law.

COUNCIL MEMBER AVENI MOVED that the City Council certify that, in the closed meeting just concluded, nothing was discussed except the matters specifically identified in the motion to convene in closed meeting and lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information Act cited in the motion. Seconded by Council Member Bass. Roll call vote: AYES – Aveni, Bass, Lovejoy, and Wolfe. ABSENT – Elston and Way. MOTION CARRIED.

City Council returned from the closed session at 7:20 p.m.

A motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting. Mayor Parrish declared the meeting adjourned at 8:20 p.m. MAYOR CITY CLERK DATE APPROVED

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October 3, 2016

A Special Meeting of the Council of the City of Manassas, Virginia was held in the Second Floor Conference Room at City Hall, on the above date with the following present: Mayor Harry J. Parrish II, Vice‐Mayor Jonathan L. Way, Council Members Sheryl L. Bass, Ken D. Elston, Ian T. Lovejoy and Mark D. Wolfe; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, Assistant to the City Manager & City Clerk Andrea P. Madden, and Economic Development Director Patrick Small. Absent was Council Member Marc T. Aveni. Mayor Parrish called the meeting to order at 5:37 p.m. Council Member Mark D. Wolfe arrived at 5:41 p.m. The City Clerk reported that the news media had been notified of the Special Meeting in accordance with the Freedom of Information Act. The City Clerk read the Notice of Special Meeting acknowledged by all Council Members stating that the Special Meeting was called for the following purposes: 1. As per the attached agenda dated October 3, 2016; 2. Other pertinent business for the operation of the City. Work Session Item 1 of the Agenda: Work Session with the Potomac Rappahannock Transportation Commission (PRTC) and Virginia Railway Express (VRE). A work session was held with representatives from the Potomac Rappahannock Transportation Commission and Virginia Railway Express. Eric Marx, Interim Executive Director of PRTC, and Doug Allen, Chief Executive Officer of VRE, were available to answer questions and provide additional information on the financial position of each organization. No formal action was taken by the City Council. Item 2 of the Agenda: Consideration of a Motion Authorizing a Closed Meeting on Subjects in Accordance with the Amended Freedom of Information Act. COUNCIL MEMBER BASS MOVED that Council convene in a closed meeting to discuss a prospective business or industry or the expansion of an existing business or industry, specifically regarding a hotel in the Gateway Development, since no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the City, permitted by Virginia Code § 2.2‐3711 Paragraph A (5), for which the Virginia Freedom of Information Act permits discussion in a closed meeting. Seconded by Council Member Lovejoy. Roll call vote: AYES – Bass, Elston, Lovejoy, Way and Wolfe. ABSENT – Aveni. MOTION CARRIED.

Mayor Parrish announced that the Mayor and City Council, the City Manager, the Deputy City Manager, the Economic Development Director, and the Assistant to the City Manager/City Clerk would be included in the closed meeting discussion. Item 3 of the Agenda: Consideration of a Motion Certifying That the Closed Meeting was Conducted in Conformity with Virginia Law. COUNCIL MEMBER BASS MOVED that the Council certify that, in the closed meeting just concluded, nothing was discussed except the matter (1) specifically identified in the motion to convene a closed meeting and (2) lawfully permitted to be discussed under the provision of the Virginia Freedom of Information Act cited in that motion. Seconded by Council Member Elston. Roll call vote: AYES – Bass, Elston, Lovejoy, Way and Wolfe. ABSENT – Aveni. MOTION CARRIED. 12

October 3, 2016

A motion was duly made, seconded and CARRIED UNANIMOUSLY to adjourn the meeting. Mayor Parrish declared the meeting adjourned at 7:20 p.m. MAYOR CITY CLERK DATE APPROVED

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Submitted by: Andrea MaddenSubmitting Department: Community Development Meeting Date: October 17, 2016

Subject:Release of Performance Bond - Technology Drive Self Storage

Recommendation:Approve: Release of Performance Bond - Technology Drive Self Storage, Site Plan SP #04-00000063, in accordancewith Certificate of Compliance dated September 22, 2016.



Summary and/or Comments:Request Authority to release the Performance Bond for the following project: Technology Drive Self Storage -SP#04-00000063.

Approved revised site plan (SP#16-00000035) has been submitted and had approved updated Performance Bonddocuments. This action is to release the previously held Performance Bond.


Fiscal Impact:N/A

Staff Contact:Vanessa A. Watson, Development Services [email protected](703) 257-8204


If removed from the Consent Agenda:I move that the Performance Bond for Technology Drive Self Storage be released in accordance with the Certificate ofCompliance dated October 3, 2016.

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Attachments: Release of Bond - Technology Drive Self Storage.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/31521/Release_of_Bond_-_Technology_Drive_Self_Storage.pdf

CERTIFICATE OF COMPLIANCE

Site plan SP#l6-00000035 has been approved with updated Performance Bond documents in place in the amount of$562,531.00. The previous site plan SP#04-00000063 has a Performance Bond in place in the amount of$494,399.00. The Erosion & Sediment Control Bond for the development remains in place. I therefore recommend that the original Performance Bond of$494,399.00 be released.

Date

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Technology Drive Self Storage

SP#04-00000063

9501 Technology Drive

7

17



Subject:Release of Erosion Control Bond: Stock Building Supply

Recommendation:Approve: Release of Erosion Control Bond: Stock Building Supply, Site Plan SP #15-00000005, in accordance withthe Certificate of Compliance dated October 3, 2016.



Summary and/or Comments:Request authority to release the Erosion Control Bond for the Stock Building Supply - SP #15-00000005.


Fiscal Impact:N/A

Staff Contact:Vanessa Watson, Development Services [email protected](703) 257-8204


If removed from the Consent Agenda:I move that the Performance Bond for Stock Building Supply be released in accordance with the Certificate ofCompliance dated October 3, 2016.

Attachments: Release of Bond - Stock Building Supply.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/31525/Release_of_Bond_-_Stock_Building_Supply.pdf

LfJ

CERTIFICATE OF COMPLIANCE

I hereby certify that the work has been completed to justify the release of the bond(s) of the site plans or subdivision listed below, they have been inspected and approved, and I recommend that they be released as follows:

1. Stock Building Supply, SP# 15-00000005, release the Erosion Bond Agreement (Cash) on the amount of $6, 152.50.

J m1 Collins Date Deve opment Services Manager

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Stock Building Supply

SP#lS-00000005

10589 Redoubt Road

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Subject:Subdivision SD #17-10 Manassas Gateway Subdivision Plat, Parcel 2A-1.

Recommendation:Approve Subdivision SD #17-10 Manassas Gateway Subdivision Plat, Parcel 2A-1 and authorize the Mayor to signthe owner’s consent.



Summary and/or Comments:In order to facilitate the phased sale of property as part of the Gateway development project, the residential portion ofthe project south of Gateway Boulevard needs to be subdivided into three parcels. Pursuant to Sec. 106-5(5) of theCity subdivision ordinance, this plat requires Planning Commission and City Council approval.

The attached subdivision plat meets all requirements of the City subdivision ordinance, zoning ordinance, and Designand Construction Standards Manual. Pursuant to the state code, absent specific deficiencies in these requirements, theplat shall be approved.

Board Committee/Commission Reviewed:Planning Commission, October 5, 2016 (Approved 5/0)

Fiscal Impact:N/A

Staff Contact:Matthew Arcieri, AICP, Planning & Zoning [email protected](703) 257-8232


If removed from the Consent Agenda:21

I move that Subdivision SD #17-10 Manassas Gateway Subdivision Plat, Parcel 2A-1, be approved and the Mayor begiven the authorization to sign the Owner's Consent.

Attachments: Location Map Subdivision Plat Checklist Subdivision Plat

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30325/SD17-10_Location_Map.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30326/Final_Subdivision_Plat_Requirements_Checklist.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30327/107168_Subdivision_Plat.pdf

GATE

WAY B

LVD

CAROLINA DR

MORAISCT

PWC PKWY

NOKESVILLE RD

GODWIN CT

BUSINESS

CENTERC T

PWC PKWY

GODWIN DR

PW

C PKWY

JOYCE CT

GATEWAY BLVD

PWC

PKWY

City of ManassasSD-17-10

±0 500250Feet

LegendProject AreaBuildingsParcels

Map Created by: Department of Community DevelopmentMap Updated on: 10/6/2016

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Final Subdivision Plat Requirements: CASE #17-10 Manassas Gateway Subdivision Plat,

Parcel 2A-1

Provided (Yes,

No, or N/A)

Requirements (City Code Section 106-103, Unless Otherwise Noted Below)

Yes Prepared by certified professional engineer or land surveyor (seal on each sheet).

Yes Source of title of the owner of the land subdivided and the place of record of the last

instrument in the chain of title

Yes Owner’s consent and dedication with notary certification block including the following

statement:

“The platting or dedication of the following described land (here insert a correct

description of the land subdivided) is with the free consent and in accordance with the

desire of the undersigned owners, proprietors, and trustees, if any.”

Yes Surveyor’s certification block (see DCSM 2-509)

Yes Planning Commission review and recommended approval block (if not eligible for

administrative approval)

Yes Council Approval block (if not eligible for administrative approval)

Yes Zoning Administrator approval block (if eligible for administrative approval)

Yes Recordation block

Yes Annotated north arrow

Yes Vicinity map

Yes Meridian which the bearings are referenced to and method of establishment

N/A Statement that iron pipes will be set

Yes All resultant areas of recorded parcels shall be platted and shown

Yes Area tabulation

Yes Individual lots identified by separate and sequential numbers (no addresses)

Yes Existing and proposed tax map numbers and all adjoining parcels

Yes Subdivision, parcel, and lot boundaries with bearings and distances and/or complete

curve data

Yes Area of each lot and /or parcel shown within its boundaries

Yes Street addresses

N/A 100 year flood boundary (where applicable)

N/A Proposed and existing easements with proper annotation

Yes Proposed and existing streets (with centerlines, bearings, distances and curve data for

the rights-of way, and right-of-way dedication annotated with the phrase “Hereby

dedicated for public street purposes.”)

N/A Vacated streets and parcels

N/A Location of geodetic control monuments within boundaries (if applicable) and

accompanying note (see DCSM 2-509 & 2-1004)

24

KERRY L. SKINNER

Lic. No. 1593

26


Submitted by: Andrea MaddenSubmitting Department: Public Works Meeting Date: October 17, 2016

Subject:Waiver of Right of First Refusal for Sale of Property at 9108 Church Street

Recommendation:Approve: Waiver of Right of First Refusal for sale of Property at 9108 Church Street and authorize Mayor or ViceMayor to sign Waiver.



Summary and/or Comments:City has right of first refusal to repurchase the Old Town Post Office Building. Current owners have a purchasecontract in place with Galaxycloud LLC to purchase the building for $575,000. The City does not wish to purchasebuilding and Waiver of Right of First Refusal is needed in order for owners to complete sale of this property. Waiverdoes not apply to any future sale of the building, does not impact City's 99-year lease and U.S. Postal Service willcontinue to operate in its current space within building.


Fiscal Impact:N/A

Staff Contact:Martin Crim, City [email protected](703) 369-4738

Bryan Foster, Deputy City [email protected](703) 257-8226


27

If removed from the Consent Agenda:I move that the Waiver of Right of First Refusal for the sale of property at 9108 Church Street be approved and theMayor of Vice-Mayor be given the authorization to sign the Waiver.

Attachments: Waiver of Right of First Refusal - 10-03-16.docx

28

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30489/Waiver_of_Right_of_First_Refusal_-_10-03-16.pdf

1

WAIVER OF RIGHTOF FIRST REFUSAL

The City of Manassas (the “City”) acknowledges that Lee K. Mergler, Diane E. Spencer and Heather M. Mergler are proposing to sell the property known as 9108 Church Street, Manassas, Virginia, the Old Town Post Office building, City of Manassas Tax Map Parcel 101-01-00-392(“the Property”).

The City understands that it has the right to purchase the Property pursuant to the right of first refusal as provided in the Agreement of Purchase, Sale, and Leaseback between Maximum Impact Financial Services, LLC and the City dated December 29, 2005 (the “Agreement”).

With respect to such right of first refusal, the City hereby advises Lee K. Mergler, Diane E. Spencer and Heather M. Mergler as follows:

_____x_____ The City hereby elects to waive any and all rights of first refusal pursuant to the above referenced document, as it relates to the sale under the August 25, 2016 contract of sale toGalaxycloud LLC (the “Purchaser”), in the amount of $575,000.00; this waiver is conditioned on the execution and recordation within 30 days of closing of the attached Memorandum of Lease by the Purchasers and by the beneficiaries and trustee of any deed of trust to be placed on the Property by the Purchasers prior to its recordation.

__________ The City hereby elects to exercise its right of first refusal as to the June 16, 2016contract of sale to Galaxycloud LLC, in the amount of $575,000.00.

This waiver does not apply to any future sale of the property nor does it waive or restrict any rights the City has to continue its 99 year lease with the U.S. Postal Service for a portion of the property, as set forth in the Agreement.

Dated this _____ day of _____________, ______.

City of Manassas:

___________________________________Harry J. Parrish II Title: Mayor

29

2

Tyna Kuang, President of Galaxycloud LLC, signs below to acknowledge and agree to the conditioning of this waiver on the execution of the attached Memorandum of Lease, and doesjointly and severally agree to cause such Memorandum of Lease to be fully executed and recorded in the land records within thirty (30) days of closing:

___________________________Tyna Kuang, President Galaxycloud LLC

COMMONWEALTH OF VIRGINIACITY/COUNTY OF ______________,

to-wit:I, Notary Public in and for the jurisdiction aforesaid, hereby acknowledge that Tyna Kuang, President of Galaxycloud LLC signed the foregoing Waiver of Right of First Refusal this ______ day of ____________________, 2016.

Notary RegistrationNumber:____________________________

___________________________Notary Public

My commission expires:_______________

30



Subject:Outdoor Dining License Agreement for the Mariachis Tequileria and Restaurant

Recommendation:Approve renewal of a License Agreement for Outdoor Dining in Old Town Manassas for the Mariachis Tequileria andRestaurant located at 9428 Battle Street due to a change in ownership and Authorize the Mayor to sign the Agreement.


Date Last Considered by City Council:June 3, 2009

Summary and/or Comments:The City grants license agreements for the use of a portion of the public sidewalk in Old Town for outdoor dining. CitySquare Café received approval of their license agreement in 2009. The agreements are to the operator and therefore achange in ownership of the business requires the issuance of a new license agreement.


Fiscal Impact:Enhanced tax revenue from the additional tables that the restaurants are able to put outside.

Staff Contact:Elizabeth S. Via-Gossman, AICP, Director, Community [email protected](703) 257-8224 or (571) 259-4405


If removed from the Consent Agenda:I move that the renewal of a License Agreement for Outdoor Dining at 9428 Battle Street be approved and the Mayorbe given the authorization to sign the Agreement.

Attachments: Mariachi Sidewalk Agreement 2016 31

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30333/MariachiSidewalkAgreement2016.pdf

9428 Battle St Map

32

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30334/9428_Battle_St_Map.pdf

of 7 09/26/16

CITY OF MANASSASNONEXCLUSIVE LICENSE

FOR THE OPERATION OF OUTDOOR DINING IN

THE DOWNTOWN ARTS AND TOURISM DISTRICT

THIS NONEXCLUSIVE LICENSE is made on this _____ day of _____, 2016, by and between the CITY OF MANASSAS, VIRGINIA, a municipal corporation of the Commonwealth of Virginia (the “City”), and Mariachis Tequileria and Restaurant, a (choose one - sole proprietorship/corporation/partnership/limited partnership/limited liability company) organized under the laws of the Commonwealth of Virginia (the “Licensee”).

RECITALS:

1. The City is the owner of the public sidewalks located in the City of Manassas, Virginia (the “Property”). These sidewalks are passageways for the public, and the City holds and maintains them for the common good.

2. The City has designated that area defined in the City of Manassas Comprehensive Plan as the Downtown or Old Town Sector Plan as anArts and Tourism District pursuant to Ordinance #O-2009-15.

3. The City desires to facilitate outdoor dining in the Downtown Arts and Tourism District to create an active streetscape, enhance the economic and social vitality, and promote pedestrian and retail-friendly activity. The City desires to allow for the use of the public right-of-way for such outdoor dining, while ensuring that the public’s use of the sidewalks, streets or alleys will not be significantly impaired by such dining and that adjacent commercial and residential uses will be protected from any adverse impacts from such dining.

4. Licensee desires to obtain a license for the operation of outdoor dining in the Arts and Tourism District at 9428 Battle Street.

WITNESSETH:

That for and in consideration of the mutual promises and undertakings herein set forth, and subject to the following limitations, terms and conditions, the City hereby grants to the Licensee a Non-Exclusive License (the “License”) to use and occupy that portion of the Property described below:

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5. Recitals: The Recitals are hereby repeated as a material part of this License.

6. Description of Licensed Premises: The Property is owned by the City of Manassas, Virginia, and encompasses that portion of the public sidewalk as more clearly depicted in Exhibit A.

7. Term: This License shall remain in effect at the pleasure of the City Council who may terminate the license with a minimum (10) days notice to the Licensee. The Licensee may elect to discontinue use of the public side at any time but for the purposed of this agreement if the Licensee fails to make use of the side walk for a period of six (6) months the agreement shall be void.

8. Use of Property: The Licensee is hereby granted the use of the Property for purposes of operating outside dining under the following conditions:

8.1 The outside dining area must be located adjacent to the property of the Licensee’s existing or proposed, lawfully operating restaurant or specialty food shop. Any proposed license area that is not directly in front of the licensee’s property frontage will only be considered by the City if the adjacent property owners and tenants approve of the use in writing to the City.

8.2 The total number of seats (both indoors and outdoors) shall not exceed the restaurant’s previously approved maximum number of seats unless a building plan for additional seating is submitted for review by the City of Manassas and the number of seats reviewed and permitted pursuant to building and fire code requirements.

8.3 The Licensee is responsible for ensuring that the dining area has adequate illumination for patron safety during the hours it is being used.

8.4 A detectable barrier is required for the full perimeter (with the exception of access openings) when the outdoor dining seating extends more than 3 feet into the public right-of-way (sidewalk). Restaurants which do not serve alcohol and whose outdoor seating extends 3 feet or less into the public right-of-way are not required to enclose the full perimeter of the seating area but may do so on an optional basis.

8.5 In the event of a declared snow emergency, the Licensee shall remove all sidewalk furniture in order to facilitate public snow removal of the downtown area. The City shall not be responsible for damage to sidewalk furniture that is not removed prior to snow removal.

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9. Design of the Outdoor Dining Area: The outdoor dining area is to be attractive, and promote pedestrian, restaurant and retail friendly vitality under the following conditions:

9.1 In order to allow adequate pedestrian traffic areas and emergency access around outdoor dining areas, at least 5 feet of unobstructed corridor space must be maintained for sidewalk pedestrian traffic. The layout of the outdoor dining area must allow a wheelchair passing space of at least 60 inches by 60 inches at some location along the block possessing the outdoor dining area. Vertical clearances of at least 80 inches must be maintained in the unobstructed corridor space. If any wires are to be run across the sidewalk, the placement and protection of the wires must be approved by the City as part of the design, and must meet ADA Accessibility Guidelines. The pedestrian passageway must be approved by the City’s Department of Public Works prior to the opening of the outside dining area and may be along the wall of the establishment or on the outside of the dining area depending on the design approved by the City. City staff will evaluate the design based on the slopes, sight lines, traffic patterns, building entrances, driveways, loading areas, existing encroachments into the sidewalk, and other similar factors affecting pedestrian safety and convenience, bearing in mind the ADA Accessibility Guidelines.

9.2 All dining areas shall be enclosed by detectable barriers as addressed in Section 8.4 of this License. Approved barriers include fencing constructed of stainless steel, aluminum, wrought iron, or other metals; painted black or as otherwise approved by the City of Manassas. The barrier will not be permanently affixed to the sidewalk and no barrier will be allowed that might damage the sidewalk in normal use.

9.3 Outdoor furniture shall be of a style and décor befitting the type of restaurant. Materials may be wood, metal or synthetic; however, they must be of sufficient strength and weight to not become a public hazard in the event of a strong wind. Polyresin (plastic) tables and chairs are prohibited. All outdoor furniture will be maintained in good condition and repaired or replaced when it becomes unusable. No broken, damaged, or rusty outdoor furniture may be kept in the outdoor dining area.

9.4 Decorative lighting shall be permitted and be of a style and décor befitting the type of restaurant. No electrical generators are allowed in the outdoor dining area, and connection to the power grid is the responsibility of the Licensee. Dining area lighting should not be plugged into the City’s receptacles at the base of the trees.

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of 7 09/26/16

9.5 The use of outside propane patio heaters is allowed in accordance with manufacturer’s instructions and must be placed at least 10 feet fromthe building and/or any combustible material.

9.6 There shall be no attachments to trees or light poles such as signs, banners, lights, chains, etc without prior written approval from the CityPublic Works Department.

10. Any modifications to the building to accommodate the outdoor dining, including but not limited to awnings, new doors, etc. shall require a Certificate of Approval from the City of Manassas Architectural Review Board and any applicable building and/or zoning permit.

11. Nonexclusive License: The License granted is nonexclusive in nature, and the City reserves the right to make concurrent use of the Property at all times.

12. Other Permits Required: Licensee shall comply with all applicable city, state and federal laws and regulations and obtain and maintain at all times any permit required under the laws of the Commonwealth of Virginia.

13. Clean-up: Licensee shall be responsible for picking up and removing any and all spills, trash, and debris generated by the outdoor dining area.Spills of ice, oil, or other hazards to pedestrians will be cleaned up immediately. Any other clean-up or removal shall be accomplished on a daily basis; and under no circumstances shall spills, trash, or debris be left overnight on the public sidewalk. The outdoor dining area will be left in broom clean condition at the end of the hours of operation each eveningand the licensee is hereby required to power wash the dining area at minimum once a year.

14. Hours of Operation: The hours of operation of the outside dining areasshall generally run with the hours of restaurant or specialty food shop operation but in no event shall amplified music be allowed to continue past 12 midnight.

15. Point of Contact: The dining area shall be under the responsible direction and control of the restaurant. There shall be a single point of contact that is generally available to the City at any time.

16. Storage of Furniture during Non-Use: Furniture, including tables, chairs, umbrellas, planters, etc., shall be stored off the public right-of-way when not in use for any periods exceeding one week and in particular during the off-season.

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17. Independent Contractor Status: Nothing herein contained shall be construed or be held to make Licensee a partner, joint venturer or employee of the City in the conduct of its business, it being understood that the relationship with Licensee to the City pursuant hereto is and shall at all times remain that of an independent contractor.

18. Hold Harmless: Notwithstanding any other provision of this License, it is understood, agreed and covenanted that the Licensee accepts this License as a mere license and assumes all risk of damage by reason of its occupation of the Property caused by any defects therein or business conducted thereon, whether caused by the negligence of the City, its officers, agents, or employees, or otherwise, and Licensee hereby agrees to hold harmless and indemnify the City, its officers, agents and employees, from and against any such liability for such damage to the extent permitted under the laws of the Commonwealth of Virginia. This provision extends to any business entity operating by, through, or under the control of Licensee.

19. Assignment: Neither party may transfer, sublet, or assign this License.Any purported transfer, sublease, or assignment shall void this License.

20. Alteration: Except as provided herein, there will be no alteration, change or modification of the Property without the prior written approval of the City Council.

21. Insurance: The Licensee shall secure, provide and maintain insurance to protect the City of such type and in such amount as is deemed necessary by the Risk Manager of the City, naming the City as an additional insured. This License shall not take effect until the City gives Licensee written confirmation that the type and amount of insurance is suitable for this purpose.

Insurance limits shall not be less than the following amounts:

A. Workers' Compensation – Unlimited – Statutory – in compliance with the Workers Compensation Law of the Commonwealth of Virginia. Employers Liability limits of $500,000 each person; $500,000 each person-disease and $500,000 policy limit – disease.

B. Commercial General Liability – Combined single limit of at least $1,000,000 per occurrence and $2,000,000 general aggregate (per location). Policy shall be endorsed to name the City as an additional insured.

The insurance required hereunder shall be maintained in effect during the duration of this Agreement. Insurance Policy(s) shall contain a valid

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provision or endorsement that the policy may not be canceled, terminated, changed or modified without giving thirty (30) calendar days advance written notice thereof to the City.

22. Termination: The City may terminate this Agreement, absent ten (10) calendar days' notice, for a violation of any of the conditions contained herein, including but not limited to failure to maintain required insurance. Either party may terminate this License Agreement upon ten (10) calendar days' written notice. Nothing in this License or in the course of dealing under it will create an easement, a license coupled with an interest, a franchise, or any other estate in land. No damages will be due to Licensee from City for termination of this License under any theory or circumstances.

23. Special Events: The City Manager may issue a special event permit at any time to include road closures in which case different or additional conditions for the use and design of the outside dining area may be enforced for the limited time of the special event permit only, not to exceed five calendar days.

24. Waiver of Rights: To the maximum extent permitted by law, Licensee waives all rights to judicial review and judicial remedies arising out of this License. As a condition precedent to any judicial review that may be permitted for nonwaivable rights, Licensee will submit all disputes to the City Council for adjustment. Licensee waives all rights to a jury relating to any dispute arising out of this License. In any judicial review of a nonwaivable dispute, Licensee agrees that the decision of the City Council is presumed to be valid and may be overturned only on a finding that the City Council acted arbitrarily or capriciously. Licensee waives any right to assert that the City Council acted beyond its authority in any dispute arising out of this License.

25. Attorney’s Fees: In any legal proceeding arising out of this License, the City will be entitled to recover its reasonable attorney’s fees from the Licensee if the City prevails.

26. Choice of Law and Venue: This License is governed by Virginia law, regardless of the place of domicile of the Licensee. Venue for any action arising out of this License shall be solely in the appropriate state court for the Commonwealth of Virginia.

27. Integration, Amendment, and Waiver: This License contains the entire understanding of the parties with respect to the subject matter hereof, and no prior or contemporaneous written or oral communication may add to, alter, or contradict any of its terms. This License may be amended only in writing approved by the City Council by recorded vote. If the Licensee

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does not sooner consent to the amendment, the amendment will take effect on the eleventh day after the Council approval. It is the express intent of the parties hereto that the City Council may unilaterally amend this License subject to the time period stated in this paragraph. No action or inaction of the City will be deemed a waiver of any rights or prerogatives of the City, and no action or forbearance by the City with respect to a third party will create any rights in the Licensee.

ON BEHALF OF THE CITY COUNCILAttest: CITY OF MANASSAS, VIRGINIA

___________________________________ By:______________________________Andrea Madden, City Clerk Harry J. Parrish, II, Mayor

By:______________________________Owner

_________________________________

_________________________________

39



Subject:Annual Report: Board of Zoning Appeals FY2016

Recommendation:Accept the Annual Report as presented.



Summary and/or Comments:See the attached annual report.

Board Committee/Commission Reviewed:Board of Zoning Appeals

Fiscal Impact:N/A

Staff Contact:Matthew Arcieri, AICP, Planning and Zoning [email protected](703) 257-8232


If removed from the Consent Agenda:I move the City Council accept the FY 2016 Board of Zoning Appeals as presented.

Attachments: FY16 BZA Annual Report

41

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30319/FY16_Annual_Report.pdf

Board of Zoning Appeals FY2016 ANNUAL REPORT

42

Table of Contents

Introduction .................................................................................................................................................. 3

Authority ....................................................................................................................................................... 3

Mission .......................................................................................................................................................... 3

Activities ........................................................................................................................................................ 3

Litigation ....................................................................................................................................................... 3

Coordination and Staff Support .................................................................................................................... 4

Membership .................................................................................................................................................. 4

Training and Certifications ............................................................................................................................ 4

Member Profiles ........................................................................................................................................... 6

43

City of Manassas Board of Zoning Appeals | FY2015 Annual Report

Introduction

The Code of Virginia § 15.2-2308(C) and Section 130-525 of the City of Manassas Code of Ordinances

requires that the Board of Zoning Appeals submit an annual report of their actions. In accordance with

these requirements, the following report has been prepared for your benefit.

Authority

The Board of Zoning Appeals of the City of Manassas is a quasi-judicial body established and mandated

by Title 15.2 of the Code of Virginia. The Board Members are appointed by the Chief Judge of the 31st

Judicial Circuit Court upon recommendation of City Council and serve a five-year term at the pleasure of

the Court.

Mission

The Board of Zoning Appeals is charged with a specific limited mission as defined under § 15.2-2308 of

the Code of Virginia. The Board may hear and decide appeals from any order, requirement, decision, or

determination made by an administrative officer in the administration or enforcement of those items

covered under the City of Manassas Zoning Ordinance.

In addition to this review authority, the Board may grant certain variances from requirements of the City

of Manassas Zoning Ordinance, provided strict application of the zoning ordinance would unreasonably

restrict the utilization of the property or that the granting of the variance would alleviate a hardship, as

narrowly defined under § 15.2-2309 of the Code of Virginia.

The Board endeavors to discharge all matters before it in a manner consistent with this mission and

authority.

Activities

In the period of this report (July 1, 2015 to June 30, 2016), one case came before the BZA (See BZA Case

Report). In addition, the Board had an organization meeting on June 8, 2016. During that time, elections

were held and the Board adopted the updated Rules of Procedure consistent with recent changes to

state and local code and the City Council’s policy statement on Boards, Committees, and Commissions.

Litigation

No Litigation in FY2016.

44

City of Manassas Board of Zoning Appeals| FY2016 Annual Report 4

Coordination and Staff Support

There continues to be outstanding cooperation among the Board Members and the Zoning

Administrator. Cooperation of this nature results in timely exchange of necessary information and well-

prepared and well-executed staff reports, memorandums, and orders. The Board is appreciative of the

Clerk to the BZA and expressly wants to commend her for her thorough and well-prepared minutes and

service to the Board.

Membership

Member Name Office End of Term Robert W. Schilpp Chairman April 22, 2019 James T. Nejfelt Vice-Chairman April 4, 2018 Robert L. Fox Secretary April 25, 2016 James J. Fletcher Member May 15, 2019 There remain three open positions for one regular member and two alternate members.

Training and Certifications

It is anticipated that new members will pursue training and certification in FY2017.

45


Closing

In closing, it has been a privilege to serve the City Council and the citizens of the City of Manassas. We

strive to maintain a standard of excellence in the commission of duties entrusted to us.

Respectfully submitted,

Robert W. Schilpp, Chairman James T. Nejfelt, Vice-Chairman

Robert L. Fox, Secretary James J. Fletcher, Member

46


Member Profiles

ROBERT W. SCHILPP, CHAIRMAN TERM EXPIRES: APRIL 22, 2019 Mr. Schilpp has been a resident of Manassas for over 30 years and has served his community as a member of the Bethel Lutheran Church Council and as president of the congregation; as a long-time youth soccer coach; and as a member of several Manassas City School committees. Mr. Schilpp, who also serves on the Planning Commission, has been a member of the Board of Zoning Appeals since 2003 and has chaired the board for the past nine years. He retired from the Department of Defense following 34 years of service, and worked as a Defense contractor for a number of years before becoming an adjunct professor of history at Northern Virginia Community College. He holds a bachelor’s degree in history from Susquehanna University and a master’s degree in history from George Mason University. He completed the Virginia Certified Boards of Zoning Appeals Program in the fall of 2002. JAMES T. NEJFELT, VICE-CHAIRMAN TERM EXPIRES: APRIL 4, 2018 Mr. Nejfelt was first appointed to the BZA in 2005 as an alternate member and became a full member later that year. He has resided in the City of Manassas since 1983 in the Point of Woods neighborhood, and is active in his church. Mr. Nejfelt formerly practiced law and now owns Acreage Title. His legal background and business experience gives him a familiarity with land use issues. He completed the Virginia Certified Board of Zoning Appeals program in 2007. ROBERT L. FOX, SECRETARY TERM EXPIRES: APRIL 25, 2021 Mr. Fox was first appointed to the BZA in 2008 as an alternate member and was appointed to regular membership in 2011. He has resided in the City for over 20 years in the Wellington neighborhood. He works for the U.S. Army Corps of Engineers on military construction projects. Mr. Fox is a registered Professional Civil Engineer and a certified Project Management Professional. His background and experience in land development design/construction projects give him a strong working knowledge of land use and community issues. He completed the Virginia Certified Boards of Zoning Appeals Program in 2014. JAMES J. FLETCHER, MEMBER TERM EXPIRES: MAY 15, 2019 Dr. Fletcher was first appointed to the BZA in 2011 as an alternate member. In March 2014, Dr. Fletcher was appointed to fill the regular membership position. He has resided in the City since 1974 in the Point of Woods neighborhood, and served the City as an election official. He is Professor Emeritus of Philosophy at George Mason University, where he was also Associate Provost and Dean for Undergraduate Studies. Dr. Fletcher sits on the Institutional Review Board for a biotechnology company and has served as a member of data and safety monitoring boards for the National Institutes of Health.

47

City of Manassas Board of Zoning Appeals | FY2016 Annual Report 7

BZA Case Report – FY16

BZA Case Number Applicant Action Street Address

2015-30000001 Eric Heltzel Owners: Roy Doggett, Donna Mack and Diane Watson

Carried over to FY15 and Approved on July 8, 2015 – Approved setbacks on a nonconforming lot of record pursuant to Sections 130-162 and 130-660(3) of the Zoning Ordinance. The approved setbacks are 15 feet (front) and ten feet (rear)

8903 Cherry Street

BZA Attendance Report – FY16

Member 7/8/15 6/8/16

Robert Schilpp, Chairman P P

James Nejfelt, V-Chairman P P

Robert Fox, Secretary A P

James Fletcher, Member P P

Frederick McKelvey, Alternate P

P = Present; A = Absent; * = Special Meeting Work Session

Notes: All other meetings were cancelled due to lack of business.

48



Subject:Annual Report: Planning Commission FY2016

Recommendation:Consent

Time Estimate:CONSENT


Summary and/or Comments:Accept the FY2016 Planning Commission Annual Report as presented.

Board Committee/Commission Reviewed:Planning Commission

Fiscal Impact:N/A

Staff Contact:Matthew Arcieri, AICP, Planning and Zoning [email protected](703) 257-8232


If removed from the Consent Agenda:I move that the City Council accept the Planning Commission FY 2016 Annual Report as presented.

Attachments: Annual Report

49

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30527/Annual_Report.pdf

Planning Commission FY2016 ANNUAL REPORT

50

Table of Contents

Introduction .................................................................................................................................................. 1

Responsibilities ............................................................................................................................................. 1

Activities ........................................................................................................................................................ 1

Comprehensive Plan Annual Implementation Report .................................................................................. 2

A Look Ahead ................................................................................................................................................ 3

Subcommittees & Commissioner Assignments ............................................................................................ 3

Additional Notes ........................................................................................................................................... 3

Membership .................................................................................................................................................. 4

Attendance Report ........................................................................................................................................ 4

Attachments .................................................................................................................................................. 4

Commissioner Biographies ........................................................................................................................... 5

51

City of Manassas Planning Commission | FY2016 Annual Report 1

Introduction

The City of Manassas Planning Commission fulfills the appointed duty of advising the City Council on new development, land use, zoning issues, Capital Improvement Program (CIP) recommendations, and planning issues in the City. This report details the land use actions reviewed by the Planning Commission in FY16 reporting period (July 1, 2015 to June 30, 2016) and outlines actions identified for FY17.

Responsibilities

The Planning Commission serves in an important advisory capacity to the City Council as required by Sec. 15.2-2210 of the Code of Virginia. The Planning Commission exists “to promote the orderly development of such political subdivision and its environs.” The duties and responsibilities of the Commission as set forth in the State Code include:

Making recommendations and an annual report concerning the operation of the Commission

and status of planning within the City.

Preparing, publishing, and distributing reports, ordinances, and other material relating to its

activities.

Preparing a Comprehensive Plan for the physical development of the territory within its

jurisdiction.

Reviewing and approving new public facilities.

Reviewing and making recommendations on Special Use Permit and Rezoning applications.

Activities

In FY16, Planning Commission focused on completion of the comprehensive zoning ordinance update, which included five zoning text amendments that provided significant changes including regulations for parking and loading, the historic overlay district, the airport zoning and airport impact overlay district, final technical and administrative updates, and implementation of recent legislation and court decisions on proffers and sign regulations. The Planning Commission met eight (8) times to act on land use cases, including special use permits, rezoning requests, and zoning text amendments. The Commission acted upon rezoning requests for a Krispy Kreme at Davis Ford Crossing, the City’s Gateway mixed use development project, and a new airport zoning district and updated airport impact overlay district. The Commission also reviewed five special use permit cases, including place of assembly, gasoline station, motor vehicle repair, and bed and breakfast uses. In addition to regular meetings, the Planning Commission held five worksessions to review major land use cases and to work on the zoning ordinance update.

52


The Planning Commission was also involved in the development of the Parks, Recreation, and Culture Needs Assessment and Facilities Plan, with Commissioner Ken Johnson assigned to the Citizen Advisory Committee as part of this project. The following table provides a summary of cases submitted and acted upon in FY16. Note that the number of cases acted upon includes cases submitted prior to FY16 that have carried over. A detailed listing of the Planning Commission actions (including the final City Council action) is attached to this report.

Type of

Application (Case)

Input Output

Total Cases

Carried Over

to FY17

FY15 Cases

Awaiting

Action

FY16 New

Cases

Submitted

Total Cases

Acted Upon

Total Cases

Withdrawn

Special Use Permit 1 8 5 1 3

Rezoning 1 5 3 1 2

Comprehensive Plan Annual Implementation Report

The Planning Commission is charged with preparation of the City’s Comprehensive Plan and monitors the progress of implementation of Plan’s recommendations. The Planning Commission, the Department of Community Development, and other City agencies supported several significant projects recommended in the Plan.

Completed Phase 2 and 3 of the Zoning Ordinance update.

Completed public outreach and drafting of a Parks, Recreation, and Culture Needs Assessment

and Facilities Plan.

Sector Plan Implementation:

o The Department of Community Development and Public Works began planning for the

Grant Avenue Streetscape Capital Project.

o The Department of Economic Development received a grant for Mathis Avenue

Streetscape Standards and developed a city-wide Façade and Landscaping Improvement

Program.

The complete annual implementation report is attached to this report.

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A Look Ahead

The Planning Commission’s FY17 work plan is focused on several long-range planning efforts. This includes implementation of the Parks, Recreation, and Culture Needs Assessment and Facilities Plan, which will involve updates to the Manassas Next 2032 Comprehensive Plan chapters on Community Facilities and Cultural Resources.

Subcommittees & Commissioner Assignments

Zoning Ordinance Review Committee (ZORC): Ken Johnson, Chair; Russell Harrison; Elaine Trautwein The Zoning Ordinance Review Committee met ten (10) times in FY16 to finalize the second and third phases of the city’s zoning ordinance update. The phase 2 updates were approved by Planning Commission in October 2015 and April 2016 and by Council in February and June 2016. The phase 3 updates were approved by Planning Commission in June 2016 and by Council in August 2016. Capital Improvements Program (CIP) Committee: Martha Wilson, Chair; Harry Clark; Robert Schilpp The CIP Committee meets annually in January to review the City Manager’s proposed plan for consistency with the adopted Comprehensive Plan. Comprehensive Plan Committee: Bruce Wood, Chair; Robert Schilpp; Ken Johnson City School Board Liaison: Ken Johnson Manassas Regional Airport Commission Liaison: Harry Clark City Council Land Use Committee Liaison: Harry Clark

Additional Notes

Elaine Trautwein completed the Virginia Certified Planning Commissioner's Program in FY16. All members of the Planning Commission are now Virginia Certified Planning Commissioners.

54


Membership

Member Term Expiration Harry Clark June 30, 2018 Russell Harrison June 30, 2019 Ken Johnson June 30, 2018 Robert Schilpp June 30, 2019 Elaine Trautwein June 30, 2017 Martha Wilson June 30, 2019 Bruce Wood June 30, 2017

Attendance Report

Attendance for regular meetings is shown below. In addition, the Planning Commission held five worksessions.

Commissioner Meetings Present Absent

Clark 8 8 0

Johnson 8 7 1

Harrison 8 7 1

Schilpp 8 7 1

Trautwein 8 8 0

Wilson 8 7 1

Wood 8 8 0

Attachments

1. Special Use Permit Case Listing 2. Rezoning Case Listing 3. Comprehensive Plan Annual Implementation Report

55


Commissioner Biographies

HARRY J. CLARK

Mr. Clark has been a resident of Manassas for over 25 years. During that time, he has been active in

promoting and supporting recreation and sports in Manassas. He graduated from Georgetown

University in 1972 with a degree in Economics and entered active duty in the Army, retiring in 1994. He

has been active with the Stonewall Park Summer Recreational Swim Team, holding a position on the

Board for the past 15 years. Mr. Clark is also an active supporter of the Osbourn High School Swim

Team. He served as a member and Chairman of the Manassas City Recreation and Parks Committee

before being appointed to the Planning Commission and currently serves as a member of the Freedom

Aquatic and Fitness Center Advisory Board. The Manassas City Council appointed Mr. Clark to serve on

the Manassas Regional Airport Commission. He holds a Master of Science Degrees in Business

Administration from Boston University and Information Systems from Strayer University. Mr. Clark is a

graduate of the Virginia Certified Planning Commissioner’s Program.

RUSSELL HARRISON

Mr. Harrison and his family have been residents of Manassas since 2003. In addition to the Planning

Commission, he served as Chair of the Manassas Electoral Board from 2014 until May 2016, and was a

member of the Board, which oversees elections in Manassas, for six years. He also volunteers as a CCD

teacher for All Saints Church and is an active leader with Boy Scout Troop 1188. Professionally, Mr.

Harrison is the Director of Government Relations for the IEEE, the world's largest technical professional

society and leading technology standards association. He holds a Bachelors Degree in Political Science

from Allegheny College, a Masters in Public Policy from the University of Maryland and is a Certified

Association Executive through the ASAE. Mr. Harrison is a certified Virginia Planning Commissioner.

KEN JOHNSON

Mr. Johnson and his family have lived in Manassas for over 35 years. He has served the community in a

variety of ways--as a scout leader, soccer coach, president of the Osbourn High School 2B Band Boosters

Club, member and Chair of the City's Recreation and Parks Committee, and as Vice Chairman of the

Manassas Traffic Safety Commission. He also served on the Citizen’s Advisory Committee for the

Downtown Sector Plan, led the Bike Trail Committee, and is Chairman of the Zoning Ordinance Review

Committee. Mr. Johnson retired from the Federal government after 32 years of service and is now a

contractor consultant. He holds Masters Degrees in Economics and Information Resource Management

and is a graduate of the Virginia Certified Planning Commissioner's Program.

56


ROBERT SCHILPP

Mr. Schilpp has been a resident of Manassas for over 30 years. He has served in a variety of capacities

during that time, including as a member of the Bethel Lutheran Church Council for 14 years, and

president of the congregation for six of those years; coaching youth soccer for 20 years; and

participating on several Manassas City School committees. In addition to the Planning Commission,

Mr. Schilpp has been a member of the Board of Zoning Appeals since 2003 and has chaired the board for

the past seven years. He retired from the Department of Defense in 2002, following 34 years of service,

and then worked as a defense contractor for a number of years before becoming an adjunct professor of

history at Northern Virginia Community College. He graduated from Susquehanna University in

Pennsylvania with a degree in history in 1968, and received a Masters Degree, also in history, from

George Mason University in 1997. Mr. Schilpp is a certified Virginia Planning Commissioner.

ELAINE TRAUTWEIN

Elaine Trautwein has lived in Manassas for over twenty years. She established her own law practice

shortly after moving to the City with her two children. She has been active in her community and

profession and has previously served as a director of the Prince William County Bar Association.

Ms. Trautwein is certified by the Virginia Supreme Court as a guardian ad litem for children and has

represented their best interests before local courts for many years. Prior to her appointment to the

Planning Commission, she was involved as a citizen participant in the preparation of the Manassas Next

2032 Comprehensive Plan. She holds a Bachelor’s Degree in Urban Affairs from Virginia Tech and

graduated with honors from George Washington University Law School. Ms. Trautwein is a certified

Virginia Planning Commissioner.

MARTHA WILSON

Martha Wilson moved to Manassas in 1988. She has worked to make the city more livable, visually

appealing, and economically robust. With a background in historic preservation and tourism, she was

appointed in 1989 to the City task force to revitalize Old Town, which produced a report that remains a

model for the downtown. In 1992, she was appointed to the City’s Architectural Review Board, where

she served for 18 years, a number of them as chairman. She also served on the executive committee of

Historic Manassas Inc., chairing a traffic calming committee whose report was implemented by the City

Council. After graduating with a B.S. in social studies from Longwood College, Ms. Wilson attended

graduate school in business administration at the College of William and Mary and worked as a public

school teacher and the curator of a small museum and was for many years a docent for the Association

for the Preservation of Virginia Antiquities and the Smithsonian Institution. Her three sons all attended

public schools in the City, and she has been a member of the Manassas Garden Club for over 20 years,

working on Old Town beautification projects. Ms. Wilson is a certified Virginia Planning Commissioner.

57


BRUCE WOOD

Mr. Wood has been a resident of Manassas for most of the past 57 years. He graduated from Osbourn

High School and from George Mason University with a degree in Business Administration and was

captain of Mason's baseball team. Mr. Wood retired from the Department of the Interior, having served

in various staff and supervisory positions during his 37 year career, seven of which were spent serving in

the Middle East. As a firm believer in giving back to the community, he coached youth sports for 20

years and assisted athletic teams and other activities at Osbourn High School from 1998 through 2008.

Mr. Wood served on the Board of the Mt. Zion Church Preservation Association (Loudoun County) and

continues to volunteer in the Manassas area for SERVE, Volunteer Prince William, and CareNet, and on

various mission trips around the country. He and his wife, Carol, have four adult children and two

grandchildren. Mr. Wood is a certified Virginia Planning Commissioner.

Respectfully submitted,

Harry Clark, Chair Bruce Wood, Vice Chair

Russell Harrison Ken Johnson

Robert Schilpp Elaine Trautwein

Martha Wilson

58

Attachment 1. FY2016 Special Use Permit (SUP) Cases

CASE # DATE RECEIVED APPLICANT PROPERTY LOCATION USE REQUESTED ZONING PLAN. COMM. ACTION/DATE CITY COUNCIL ACTION/DATE

2015-04 12/1/2014 Kingdom Hall of

Jehovah's Witnesses

9912 & 9928 Cockrell Road To consider a proffer and SUP condition

amendment to REZ #1999-01 and SUP #1995-16

to expand the existing facility by ±3,930 square

feet and to include a new 178-seat auditorium.

The existing 216-seat auditorium would remain.

R-2-S, with

proffers

Carried over to FY2017 Carried over to FY2017

2016-01 7/1/2015 Life Celebration Center 9510 Technology Drive To consider a SUP to allow a 395-seat place of

assembly in an existing 18,200 square foot office

building located to the south of Nokesville Road

at the intersection of Technology Drive and

Foster Drive.

I-1 Recommended Approval on 11/4/2015 Approved 3/14/2016

2016-02 9/4/2015 The New School 9108 Church Street Withdrawn

2016-03 9/14/2015 Davis Ford Crossing

Sign Package

9860 Liberia Avenue To consider a SUP to allow additional wall signage

on the pad sites.

B-4 Recommended Approval on 11/4/2015 Approved 1/11/2016

2016-04 10/8/2015 7-Eleven Gas Station 9291 & 9299 Wellington Road To consider a SUP for a 7-Eleven gasoline station

and accessory convenience store for retail sales.

The proposed convenience store will be 3,062

square feet. The proposed fueling station

includes four, double-sided fueling positions with

a fuel canopy.

I-1 Recommended Approval on 2/3/2016 Approved 3/14/2016

2016-05 3/2/2016 Trucks Unlimited 9107 Mathis Avenue To consider a SUP to allow motor vehicle repair,

minor, for the installation of motor vehicle parts

sold at the “Trucks Unlimited” retail store.

B-4 Recommended Denial on 7/6/2016 Indefinitely Deferred

2016-06 3/14/2016 Manassas Junction Bed

and Breakfast

9311 Prescott Avenue To consider a special use permit amendment to

allow one additional guest suite within the

existing outbuilding.

R-2-S Recommended Approval on 6/1/2016 Carried over to FY2017 (Approved

7/25/2016)

2016-07 4/12/2016 Wellington Soccer 9301, 9311, and 9325

Wellington Road

To consider a SUP to allow a place of assembly

(50+ persons) to be used as an indoor and

outdoor athletic recreation facility.

I-1 Carried over to FY2017 Carried over to FY2017

2016-08 4/27/2016 Grace United

Methodist Church

9750 Wellington Road To consider a SUP amendment to allow the

expansion of the Place of Assembly (50+

persons), Child Care Facility, and Cemetery.

R-2, with

proffers

Carried over to FY2017 (Recommended

approval 9/7/16)

Carried over to FY2017

October 5, 2016 Page 1

59

Attachment 2. FY2016 Rezoning Cases


2015-01 12/1/2014 Kingdom Hall of

Jehovah's Witnesses

9912 & 9928 Cockrell Road To consider a proffer and SUP condition

amendment to REZ #1999-01 and SUP #1995-16

to expand the existing facility by ±3,930 square

feet and to include a new 178-seat auditorium.

The existing 216-seat auditorium would remain.

R-2-S to

R-2-S with

amended

proffers


2016-01 9/14/2015 Davis Ford Crossing 9860 & 9879 Liberia Avenue To consider a proffer amendment to increase the

number of pad sites from three to four, increase

the allowable height on the fourth pad site from

15’ to 17’6”, and increase the number of drive-

thru fast food restaurants allowed on the

property from two to three. The proffer

amendment will replace and consolidate the

current proffers approved for this property as

part of REZ #1993-02, REZ #2003-01, and REZ

#2013-01.

B-4 with

proffers to B-

4 with

amended

proffers

Recommended Approval on 11/4/2015 Approved on 2/8/2016

2016-02 2/1/2016 Gateway Proffer

Amendment

10500 & 10509 Gateway Blvd

and 9800 & 9898 Godwin Dr

To consider a proffer amendment to REZ #2007-

01 for the City’s Manassas Gateway mixed-use

project. The amendment would update the

general development plan (GDP) and design

standards and would change the approved

residential unit mix to permit 165 townhouses in

lieu of only multifamily (apartments and

condominiums) residential units. The proposal

would also rezone the ±2.25 acre DMV property

(9800 Godwin Drive).

PMD/I-1

with proffers

to PMD with

amended

proffers

Recommended Approval on 3/2/2016 Approved on 4/11/ 2016

2016-03 12/22/2015 City of Manassas Airport Zoning & Airport Impact

Overlay District

To consider a request to rezone Manassas

Regional Airport property south of the Norfolk

Southern railroad tracks and two city-owned

properties to the north of the Norfolk Southern

railroad tracks to a new Airport (I-A) zoning

district. The rezoning also modifies the

boundaries of the existing Airport Impact Overlay

District (AOD) to modify the noise impact areas

and updates the zoning map to graphically depict

the airport protection area approach surface and

transitional surface.

I-1 to

I-A/AOD

Recommended Approval on 4/13/2016 Approved on 6/27/2016


60

Attachment 2. FY2016 Rezoning Cases


2016-04 6/20/2016 Tillett Square 9522 Fairview Avenue and 8812

Wesley Avenue

To consider a request to rezone ±3.3 acres from

Single Family Residential, Low Density (R1) with

proffers and historic overlay district (HOD) and

±2.5 acres from Multifamily Residential (R5) with

proffers and HOD to City Center Planned (B3.5)

with proffers and HOD. The project would allow

70 single family, attached homes (townhomes)

and six single family, detached homes. The

project includes adaptive reuse of two historic

buildings and includes phased demolition of

other existing structures.

R-1 /R-5 to

B-3.5/HOD


2016-05 6/29/2016 Hastings Marketplace 10070 Wellington Road To consider a request to amend the proffers

associated with REZ #2005-07 to increase the

maximum number of bedrooms for the proffered

condominium loft units from one bedroom to

two bedrooms.

Amend

proffers of

REZ #2005-

07



61

Attachment 3. Manassas Next: The 2032 Comprehensive Plan

Annual Implementation Report, FY16

Implementation Strategy Entity Responsible Timeline for Action FY16 Actions/Progress FY17 Actions/Progress

4.(Strategy 4.2.4) Develop policies and programs encouraging the preservation

and enhancement of City neighborhoods.Community Development Department In Progress

An application for state grant funding for a Housing

and Neighborhood Condition Assessment was

drafted for state review and will be submitted in

FY17.

A Housing and Neighborhood Condition Assessment

is proposed for FY17 as a first step towards

refocusing CIP and CDBG funding by neighborhoods.

This action would follow that assessment.

21.(Strategy 6.2.3) Develop pedestrian-oriented connections and transitions

between Old Town, the Courthouse area, and the Mathis Avenue sector.

Study and promote feasible transportation programs (e.g. improved local

transit, bike share programs) connecting special sectors and tourist attractions

in the City.

Community Development Department

and Department of Public Works &

Utilities

In Progress

Downtown pedestrian improvements included in

CIP and in new residential rezoning projects. The

Dept. of Economic Development received a grant

from the Metropolitan Washington Council of

Governments (MWCOG) to develop streetscape

design standards for Mathis Avenue.

Downtown pedestrian improvements included in

CIP and in new residential rezoning projects.

Options for implementing the Mathis Avenue Sector

Plan will continue to be evaluated as part of the

MWCOG grant in FY17.

84.(Strategy 3.3.3) Implement the approved sector study’s recommendations

and include necessary infrastructure and transportation improvements in the

Capital Improvement Program (CIP).



Utilities

In Progress

Comprehensive Zoning Ordinance update

incorporates sector plan zoning recommendations.

The City established a façade and landscaping

improvement grant program and was awarded a

grant from the MWCOG grant to develop

streetscape design standards for Mathis Avenue.

Implementation of the City's façade and landscaping

improvement grant program. Additional options for

implementing the Mathis Avenue Sector Plan will

continue to be evaluated as part of the MWCOG

grant in FY17.

86.(Strategy 5.1.2) Develop CIP proposals specifically designed to fund and

implement transportation and other public infrastructure improvements

designed to facilitate the redevelopment of the special planning districts.



Utilities

In Progress

Began Grant Avenue streetscape project planning

and acquired the Discount Plaza Shopping Center

for redevelopment. Received MWCOG grant to

develop streetscape design standards for Mathis

Avenue.

Complete Grant Avenue streetscape project

planning and transportation studies. Options for

implementing the Mathis Avenue Sector Plan will

continue to be evaluated as part of the MWCOG

grant in FY17.

130.(Strategy 7.10.1) Prepare as an amendment to this Comprehensive Plan

within two years of its approval, a thoroughly researched plan involving

Manassas citizens for the long term improvement of City open space, parks

and recreation facilities. This amendment should ensure that the availability

of parks and recreation facilities to City residents complies with

Commonwealth of Virginia recommended guidelines and increases as our

population grows.

Community Development Department In Progress

Completed public outreach and draft Parks,

Recreation, and Culture Needs Assessment and

Facilities Plan.

Finalize the Parks, Recreation, and Culture Needs

Assessment and Facilities Plan and incorporate

amendments to the City's Comprehensive Plan

following completion. Finalize master plans for

Dean and Stonewall Parks.

59.(Strategy 8.2.3) Integrate, in an environmentally sound manner, trails and

passive recreation opportunities with public easements, floodplains and

protected wetlands.




Facilities Plan.

Implementation to follow the Parks, Recreation, and

Culture Needs Assessment and Facilities Plan.

128.(Strategy 7.1.1) Prepare as an amendment to this Comprehensive Plan

within two years of its approval, a thoroughly researched plan for the long

term improvement of the City of Manassas School System. Carefully examine

current and projected educational demands and curriculums, latest concepts

in design and technology that enable and enhance educational programs,

feasible program innovations, as well as staff levels and qualifications needed

to advance education in Manassas.


and City of Manassas School SystemIn Progress

The school system completed the 2020-2030

Schools Facility Plan.

Consider a Comprehensive Plan amendment to

implement the level-of-service recommendations of

the plan.

129.(Strategy 7.1.2) Conduct a study, either as part of the Schools Study in

Strategy 7.1.1, or separately, exploring the option of a neighborhood library

(also known as a mini-library) within the City that is supported by the County

system; identify a site and cost. Continue to work with Prince William County

to ensure that City residents have access to library facilities.


Evaluated public interest through the Parks,


Facilities Plan.

Parks, Recreation, and Culture Needs Assessment

and Facilities Plan showed community interest in

developing a library in conjunction with a new

museum building; feasibility to be studied in FY17.

131.(Strategy 7.10.4) Evaluate underdeveloped City-owned properties, flood

plains, and easements for recreation potential that can be developed in

accordance with citizen needs.




Facilities Plan.




62




98.(Strategy 4.4.3) Stabilize residential neighborhoods next to commercial

areas by establishing transitional land uses, controlling vehicular access, and

establishing landscaping buffers and/or architectural screens. Regulate the

amount of noise and/or lighting produced by land uses to minimize the

impacts on nearby properties.


Incorporated additional landscaping, screening, and

lighting standards as part of the Comprehensive

Zoning Ordinance update.

Additional implementation actions to follow the

proposed Housing and Neighborhood Condition

Assessment.

109.(Strategy 8.2.1) Develop a set of incentives to developers and re-

developers to preserve or increase open space/green space and trails.Community Development Department In Progress



Facilities Plan.

Incentives to be considered following the

completion of the Parks and Recreation Master Plan

in the CIP for FY16.

92.(Strategy 8.2.2) Pursue additional acquisition and/or set-asides of open

space/green space.Community Development Department Long Term

Identified level of service deficiencies as part of the

Parks, Recreation, and Culture Needs Assessment

and Facilities Plan.



83.(Strategy 3.2.3) Examine the infrastructure needs for character areas and

neighborhoods, and use the results to guide the development and prioritize

infrastructure and transportation projects.



Utilities

Medium TermTo be included as part of the proposed Housing and

Neighborhoods Conditions Assessment.

127.(Strategy 6.2.7) Update the current Bikeway and Pedestrian Trail Master

Plan to include the results of completed sector studies and develop a

"complete streets" approach for providing bikeway, sidewalk network, and

amenities. Focus priorities on creating links to schools and parks, as well as

transit, employment and cultural centers.

Community Development Department Medium TermImplementation to follow the Parks, Recreation, and


110.(Strategy 8.4.1) Consider implementing a "green building incentive

program" that encourages developers of commercial, residential, and mixed

use projects to design, construct, and operate environmentally responsible

buildings.

Community Development Department Medium Term

111.(Strategy 8.4.2) Consider requiring all site plan applications for

development or redevelopment projects include a LEED scorecard and have a

LEED Accredited Professional on the project team.

Community Development Department Medium Term

5.(Strategy 4.2.5) Promote community pride and engagement by developing

and promoting civic beautification awards.


Neighborhood Services DivisionShort Term

11.(Strategy 4.5.1) Develop strategies for maintaining the diversity and health

of quality housing consistent with neighborhood character. Develop

measurements and procedures to track neighborhood conditions over time.


Neighborhood Services DivisionShort Term

Additional neighborhood criteria to follow proposed

Housing and Neighborhood Condition Assessment.

27.(Strategy 6.3.7) Incorporate approved neighborhood planning initiatives

into City-wide transportation plans.Community Development Department Short Term

To follow proposed Housing and Neighborhood

Condition Assessment.

96.(Strategy 4.3.4) Develop policies and procedures for coordinating and

incorporating neighborhood plans into the comprehensive planning process. Community Development Department Short Term

To follow the proposed Housing and Neighborhood


124.(Strategy 4.3.3) Study the effect and, if feasible, seek approval to

transform the City's Capital Improvement Program to include a neighborhood

focus that addresses priority neighborhood needs and impacts.

Community Development Department Short TermTo follow the proposed Housing and Neighborhood


125.(Strategy 4.6.1) Within two years after the approval of this

Comprehensive Plan, complete a review of Virginia's Blueprint for Livable

Communities . Recommend as an amendment to this Plan, community design

standards, zoning changes, land use patterns, infrastructure improvements,

and community partnerships and programs that promote improved

community livability and Age Wave preparedness in Manassas.




63




126.(Strategy 5.2.1) Conduct market research to assess regional demographic

trends, compare these trends with the City's existing and planned housing

stock, and identify opportunities to identify the strongest residential land uses

to attract new residents.



26.(Strategy 6.3.6) Investigate the possible use of impact fees to help fund

transportation improvements.



Utilities

Short Term

67.(Strategy 8.6.4) Implement an Urban Tree Canopy Plan and establish a

dedicated “Tree Fund” for planting trees on public land and public right-of-

way to expand the urban tree canopy.

Community Development Department Short Term

118.(Strategy 9.2.5) Expand and create additional Traditional and Historic

Overlay districts (HOD) that recognize the unique character of the City's older

residential area and promote sensitive infill development where needed.

Community Development Department Ongoing

The HOD zoning ordinance was updated as part of

the Comprehensive Zoning Ordinance Update. No

expansion of the HOD was recommended; however,

the City continues to evaluate development and

redevelopment proposals according to the

standards adopted in the Old Town Sector Plan and

Mathis Avenue Sector Plan.

The City will continue to evaluate development and

redevelopment proposals according to the

standards adopted in the Old Town Sector Plan and

Mathis Avenue Sector Plan.

99.(Strategy 4.4.6) Review and amend Zoning and Subdivision Ordinances to

enable and enhance crime prevention through improved site design and

building design standards.

Community Development Department OngoingCPTED is incorporated as part of site plan and

entitlement review.

Continue incorporating CPTED through site plan and

entitlement review.

139.(Strategy 4.4.4) In partnership with neighborhood organizations, protect

existing housing stock by organizing and coordinating volunteer

construction/maintenance projects.


and Neighborhood Services DivisionOngoing

The FY17 budget has assigned oversight of City

grants for Project Mend-a-House and Habitat for

Humanity to the Department of Community

Development in order to enhance these

partnerships and improve coordination of projects

within the City.

23.(Strategy 6.2.8) Increase energy efficiency and reduce hydrocarbon

emissions by encouraging and accommodating non-motorized travel, public

transit, carpooling, telecommuting, and alternative-fuel vehicles.



Utilities

Ongoing

61.(Strategy 8.3.3) Preserve and promote mass transit, carpooling, bicycling,

and pedestrian access as transportation options to reduce automobile exhaust.

(See also 6.2.8)



Utilities

Ongoing

Participated in VDOT Regional Bike and Trail

Network Study Update and VRE Gainesville-

Haymarket Extension Study; completed sidewalk

infill projects and incorporated bike lanes into

Prince William Street project; incorporated bicycle

parking standards into the Comprehensive Zoning

Ordinance update.

Continue promoting multi-modal transportation

improvements into development plans and CIP

projects.

14.(Strategy 5.3.2) Provide existing businesses and start-up entrepreneurs with

access to information such as census data, market and technology trends, GIS,

and other tools available to the City.

Economic Development Department Ongoing

Implemented targeted business outreach effort,

including business e-newsletter and updated

website. Continued planning for a downtown

business incubator to support new business owners.

Continue implementation of the Economic

Development Strategic Plan.

121.(Strategy 3.2.1) Assess development or redevelopment impacts on the

visual quality, markets, mobility and cohesiveness of the community, and

additional factors that otherwise define its character.

Community Development Department Ongoing Completed during reviews of entitlement cases. Continue during review of entitlement cases.


64




10.(Strategy 4.4.5) Encourage rental property owners to continue to improve

property maintenance, eliminate occupancy violations and renovate

substandard housing. Register and inspect rental properties within designated

rental inspection districts on a routine basis to ensure they comply with City

standards.


Neighborhood Services DivisionComplete

Review of rental inspection program complete;

short-term improvements to the program were

implemented. Registration of rental properties is

not permitted under State Code.

100.(Strategy 4.5.2) Provide appropriate re-development incentives

encouraging a diverse mix of affordable, quality, and accessible housing in

accordance with approved sector development plans. This includes residential

development at traditional city densities (4-6 units per acre) in and adjacent to

the City center, encouraging mass transit ridership and a 24-hour downtown.

Community Development Department Complete

Redevelopment incentives, such as reductions in

parking requirements in redevelopment areas, have

been incorporated through the Comprehensive

Zoning Ordinance update.

103.(Strategy 6.3.4) Review and adjust regulations and requirements for new

development or redevelopment projects to upgrade access provisions and

support the objectives of the Comprehensive Plan. Implement access

management programs to study and evaluate the comprehensive impacts of

new projects.

Community Development Department CompleteCompleted as part of the Comprehensive Zoning

Ordinance update.

113.(Strategy 8.5.3) Limit the extent of impervious surfaces by encouraging

the use of semi-pervious or pervious surfaces in new development or

redevelopment projects in order to minimize storm water runoff.


Ordinance update.

94.(Strategy 3.1.1) Review the impact and implications of character area

designations on existing zoning ordinances and procedures, and recommend

changes necessary to align the Plan's character area concepts with the City's

ordinances.


Ordinance update.

95.(Strategy 3.1.2) Implement ordinances that ensure infill and redevelopment

occurs according to standards and guidelines that protect the integrity of

surrounding areas and provide appropriate buffering and transitions between

uses.


Ordinance update.

104.(Strategy 6.3.5) Undertake a rewrite of Parking Standards in the Zoning

Ordinance as well as the City's transportation policies and procedures to

reflect the priorities of this plan and the recommendations of approved sector

plans.


Ordinance update.

101.(Strategy 5.1.1) Consider a range of appropriate economic incentives to

encourage private investment in approved special planning districts. Such

incentives could include zoning incentives, grants of publicly owned land,

direct investments through tax increment finance districts, community

development authorities or special tax districts designed to accelerate

investment in the City's special planning districts.

Economic Development Department CompleteThe Economic Development Strategic Plan is

complete.

Continue implementation of the Economic

Development Strategic Plan.


65



Subject:Commendation Recognizing Paul Dow, Jr.

Recommendation:Approve: Commendation recognizing Paul Dow for his heroic actions on July 14, 2016.





Fiscal Impact:N/A

Staff Contact:Andrea P. Madden, Assistant to the City Manager/City [email protected](703) 257-8280


If removed from the Consent Agenda:I move that the Commendation recognizing Paul Dow, Jr. for his heroic actions on July 14, 2016.

Attachments: Commendation - Dow.docx

66

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/30490/Commendation_-_Dow.pdf

Commendation

WHEREAS, on July 14, 2016, Holy Family Academy Senior Paul Dow was practicing with his Babe Ruth League baseball team when an unusual event occurred that transformed the lives of many of his family and friends, and particularly Steve Smith, a long-time friend and teammate; and

WHEREAS, due to a freak accident on the ball field, Steve Smith went into cardiac arrest after being hit accidentally with a baseball, causing “commotion cordis,” a lethal disruption of the heart rhythm; and

WHEREAS, during those few moments following the accident when Steve was unresponsive, although there were many individuals at the ball field, Paul Dow did not hesitate to come to his friend’s aid by performing CPR, even though he had only recently received CPR training when he became a lifeguard earlier that summer; and

WHEREAS, until the arrival of the EMS team, Paul continued doing compressions and mouth-to-mouth resuscitation for ten minutes in an attempt to revive his friend; and

WHEREAS, Steve was rushed to Manassas Regional Airport and airlifted to the Trauma Center at Inova Fairfax Hospital, where he spent several days before he awoke and was informed that it was his friend and teammate, Paul Dow, who had saved his life through his quick-thinking actions at the ball field.

NOW, THEREFORE, BE IT RESOLVED that I, Harry J. Parrish II, Mayor of the City of Manassas on behalf of the Manassas City Council, hereby publicly commend and recognize

PAUL DOWfor his unselfish and quick-thinking act of heroism and is wished the best of luck in his future endeavors.

ATTEST:

___________________________ ____________________________Harry J. Parrish II Mayor Andrea P. Madden City Clerk On behalf of the City Council of Manassas, Virginia

67



Subject:Proclamation Designating October 2016 as Fire Prevention Month in the City of Manassas

Recommendation:Approve: Proclamation designating October 2016 as Fire Prevention Month in the City of Manassas.


Date Last Considered by City Council:October 19, 2015



Fiscal Impact:N/A



If removed from the Consent Agenda:I move that the Proclamation designating October 2016 as "Fire Prevention Month" in the City of Manassas beapproved.

Attachments: Proclamation - Fire Prevention Month2016.docx

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ProclamationWHEREAS, the City of Manassas is committed to ensuring the safety and security of all those living in

and visiting our City; and

WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and

WHEREAS, three out of five home fire deaths result from fires in properties without working smoke alarms; and

WHEREAS, when smoke alarms should have operated but did not do so, it was usually because batteries were missing, disconnected or dead; and

WHEREAS, members of the City of Manassas Fire and Rescue Department, Manassas Volunteer Fire Company and Greater Manassas Volunteer Rescue Squad are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and emergency preparedness education; and

WHEREAS, the 2016 Fire Prevention Week theme, “Don’t Wait, Check the Date” effectively serves to remind us that we need working smoke alarms to give us the time to get our safely and these smoke alarms need to be replaced every ten (10) years.

NOW, THEREFORE, I Harry J. Parrish II, Mayor of the City of Manassas, Virginia and on behalf of the Manassas City Council meeting in regular session this 10th day of October, 2016 hereby proclaim the week of October 10 – 16, 2016, as

THEREFORE, I, Harry J. Parrish II, Mayor of the City of Manassas, Virginia and on behalf of the Manassas City Council, hereby proclaim the month of October 2016 as

FIRE PREVENTION MONTHin the City of Manassas and urge all of our citizens to thank our first responders for their hard work and dedication to our community’s safety and to check the date of their smoke alarms and be fire safe.

ATTEST:

______________________________ ________________________Harry J. Parrish II MAYOR Andrea P. Madden City Clerk On behalf of the City Council of Manassas, Virginia

69



Subject:Resolution #R-2017-12 Appointing Deputy Fire and Rescue Chief Todd E. Lupton to Serve on the Fire and RescueCommittee

Recommendation:Approve: Resolution #R-2017-12 Appointing Deputy Fire and Rescue Chief Todd E. Lupton to Serve on the Fire andRescue Committee.



Summary and/or Comments:The Fire and Rescue Committee was created in February 2010 by City Council with the adoption of Ordinance#O-2010-14 Sec 60-6. Two members from each organization within the System shall be appointed by City Council toserve on the Fire and Rescue Committee.

With the retirement of Assistant Chief Wade House a seat on the Fire and Rescue Committee is left vacant. CityManager, Mr. Patrick Pate, has recommended that Deputy Chief Todd E. Lupton be appointed to fill this seat as arepresentative from the City of Manassas Fire and Rescue Department.


Fiscal Impact:N/A


Motion:

Attachments: R-2017-12.docx 70


MOTION: October 17, 2016Regular Meeting

SECOND: Resolution No. R-2017-12

RE: RESOLUTION APPOINTING A MANASSAS FIRE AND RESCUE DEPARTMENT REPRESENTATIVE TO THE FIRE AND RESCUE COMMITTEE

WHEREAS, a vacancy exists on the Manassas Fire and Rescue Committee for a representative of the Fire and Rescue Department; and

WHEREAS, City Manager Pat Pate has recommended Deputy Fire and Rescue Chief Todd E. Lupton to fill that vacant position.

NOW, THEREFORE, BE IT RESOLVED by the Manassas City Council that Deputy Fire and Rescue Chief Todd E. Lupton is hereby appointed to the Manassas Fire and Rescue Committee.

____________________________________Harry J. Parrish II Mayor

On behalf of the City CouncilOf Manassas, Virginia

ATTEST:

_______________________________________Andrea P. Madden City Clerk

Votes:Ayes: Nays: Absent from Vote: Absent from Meeting:

71


Submitted by: Andrea MaddenSubmitting Department: Finance & Administration Meeting Date: October 17, 2016

Subject:Resolution #R-2017-13 Authorizing the Issuance, Sale and Award of a General Obligation Airport Bond, Series 2016

Recommendation:Approve: Resolution #R-2017-13 Authorizing the Issuance, Sale and Award of a General Obligation Airport Bond,Series 2016, of the City of Manassas, Virginia, in a Principal Amount not to Exceed $2,010,000 and Providing for theForm, Details and Payment Thereof.



Summary and/or Comments:In January 2010 the Manassas Regional Airport (the “Airport”) accepted a Virginia Department of Aviation GrantAgreement for a Land Acquisition Bridge Loan (the “Bridge Loan”) for a portion of the purchase price of theGlen-Gerry property (the “Glen-Gerry Property”), with the expectation that the Airport would be reimbursed by theFederal Aviation Administration (the “FAA”) for the purchase of the property. The Airport was advised in August 2015that the bridge loan must now be repaid and gave the Airport one year to complete the transaction. At one time we hadconsidered including the Bridge Loan repayment as part of our recently completed general obligation bond issue butdecided to pursue alternate financing with the Virginia Resources Authority through their Airport Revolving Loan Fundsince it offers more flexibility for early repayment of the loan without incurring any penalties or additional costs. Alsoincluded in this Bond is the repayment of an outstanding loan from the City’s general fund to the Airport which was partof this original land purchase of the Glen-Gerry property. The Department of Aviation Bridge Loan repayment is$1,568,000 and the general fund loan repayment is $392,000.


Fiscal Impact:N/A

Staff Contact:Paul York, Director of Finance and [email protected](703) 257-8234

Motion: 72

I move that Resolution #R-2017-13 Authorizing the Issuance, Sale and Award of a General Obligation Airport Bond,Series 2016, of the City of Manassas, Virginia, in a principal amount not to exceed $2,010,000 and providing for theform, detail and payment thereof be approved.

Attachments: R-2017-13.docx

73


MOTION: __________ October 17, 2016Regular Meeting

SECOND: __________ Res. No. R-2017-13

RE: RESOLUTION AUTHORIZING THE ISSUANCE, SALE AND AWARD OF A GENERAL OBLIGATION AIRPORT BOND, SERIES 2016, OF THE CITY OF MANASSAS, VIRGINIA, IN A PRINCIPAL AMOUNT NOT TO EXCEED $2,010,000 AND PROVIDING FOR THE FORM, DETAILS AND PAYMENT THEREOF

WHEREAS, the Manassas Regional Airport (the “Airport”) accepted a Virginia Department of Aviation Grant Agreement for a Land Acquisition Bridge Loan (the “Bridge Loan”) for a portion of the purchase price of the Glen-Gerry property (the “Glen-Gerry Property”) in January 2010, with the expectation that the Airport would be reimbursed by the Federal Aviation Administration (the “FAA”) for the purchase of the property; and

WHEREAS, the Airport also received a loan from the City’s General Fund for the remainder of the purchase price of the Glen-Gerry Property (the “City Loan”); and

WHEREAS, the Bridge Loan is due to be paid back and the Airport has not yet been reimbursed by the FAA, so the City of Manassas, Virginia (the “City”), has determined to authorize and issue a general obligation airport bond to refinance the Bridge Loan and the City Loan; and

WHEREAS, the City has applied to the Virginia Resources Authority (“VRA”) for the purchase of the City’s general obligation airport bond in a principal amount not to exceed $2,010,000, and VRA, as Administrator of the Virginia Airports Revolving Fund (the “VARF”), has indicated its willingness to purchase such bond from the proceeds of the VARF, in accordance with the terms of a Financing Agreement to be dated as of a date specified by VRA, between VRA and the City (the “Financing Agreement”), the form of which has been presented to this meeting.

NOW THEREFORE, BE IT RESOLVED that the Manassas City Council does hereby:

1. Authorization and Issuance of Bond; Use of Proceeds. The City Council of the City of Manassas, Virginia (the “City Council”), finds and determines that it is in the best interest of the City to authorize the issuance and sale of a general obligation airport bond in an aggregate principal amount not to exceed $2,010,000 and to use the proceeds thereof to refinance the Bridge Loan and the City Loan and to pay issuance and financing costs incurred in issuing such bond (if not otherwise paid from other City funds).

2. Election to Proceed under the Public Finance Act. In accordance with the authority contained in Section 15.2-2601 of the Code of Virginia of 1950, as amended (the “Virginia Code”), the City Council elects to issue the general obligation airport bond pursuant to the provisions of the Public Finance Act of 1991, Chapter 26 of Title 15.2 of the Virginia Code (the “Public Finance Act”) and without reference to the City Charter. 74

October 17, 2016Regular MeetingRes. No. 2017-13Page Two

3. Authorization of Financing Agreement. The form of the Financing Agreement submitted to this meeting is hereby approved. The City Manager (which term shall include the Deputy City Manager and the Finance and Administration Director) is authorized to execute the Financing Agreement in substantially such form, with such completions, omissions, insertions and changes not inconsistent with this Resolution as may be approved by the City Manager, whose approval shall be evidenced conclusively by the execution and delivery thereof. The issuance and sale of the City’s general obligation airport bond to VRA shall be upon the terms and conditions of the Financing Agreement. The proceeds of such bond shall be applied in the manner set forth in the Financing Agreement. All capitalized terms used but not defined herein shall have the same meaning as set forth in the Financing Agreement.

4. Bond Details. The following terms of the bond are hereby approved. The bond shall be issued as a single, registered bond, shall be designated “General Obligation Airport Bond, Series 2016” (the “Bond”), shall be numbered R-1, shall be dated the date of its delivery, shall be in the principal amount of $2,010,000, shall mature on October 1, 2031, shall initially bear interest at a rate of 1.5344% per annum, subject to increase to the maximum amount of 4.4000% per annum in the case of private use of the Glen-Gerry Property, as described in the Financing Agreement, shall be sold to VRA at a price of 100% of the aggregate principal amount of the Bond, and shall be subject to optional redemption upon the terms set forth in the Financing Agreement.

5. Payment and Redemption Provisions. The principal of and premium, if any, and interest on the Bond shall be payable in lawful money of the United States of America, as set forth in the Bond and the Financing Agreement. The City may, at its option, redeem, prepay or refund the Bond upon the terms set forth in the Financing Agreement.

6. Execution and Form of Bond. The Bond shall be signed by the Mayor or Vice Mayor and the City’s seal shall be affixed thereon and attested by the City Clerk or Deputy City Clerk. The Bond shall be issued as a typewritten bond in substantially the form of Exhibit A attached hereto, with such completions, omissions, insertions and changes not inconsistent with this Resolution as may be approved by the Mayor or Vice Mayor, whose approval shall be evidenced conclusively by the execution and delivery of the Bond.

7. Pledge of Full Faith and Credit. The full faith and credit of the City are hereby irrevocably pledged for the payment of principal of and premium, if any, and interest on the Bond. Unless other funds are lawfully available and appropriated for timely payment of the Bond, the City Council shall levy and collect an annual ad valorem tax, over and above all other taxes authorized or limited by law and without limitation as to rate or amount, on all locally taxable property in the City sufficient to pay when due the principal of and premium, if any, and interest on the Bond.

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October 17, 2016Regular MeetingRes. No. R-2017-13Page Three

8. Preparation of Printed Bond. The City shall initially issue the Bond in typewritten form. Upon request of the registered owner and upon presentation of the Bond at the office of the Registrar (as hereinafter defined), the City shall arrange to have prepared, executed and delivered in exchange as soon as practicable bonds in printed form in an aggregate principal amount equal to the unpaid principal of the Bond in typewritten form, in denominations of $5,000 and multiples thereof (except that one bond may be issued in an odd denomination of less than $5,000), of the same form and maturity and registered in such names as requested by the registered owners or their duly authorized attorneys or legal representatives. The printed bonds may be executed by manual or facsimile signature of the Mayor or Vice Mayor, the City’s seal affixed thereto and attested by the City Clerk or Deputy City Clerk;provided, however, that if both such signatures are facsimiles, no printed bond shall be valid until it has been authenticated by the manual signature of the Registrar and the date of authentication noted thereon. The typewritten Bond surrendered in any such exchange shall be canceled.

9. Registration and Transfer of the Bond. The Finance and Administration Director is hereby appointed paying agent and registrar for the Bond (the “Registrar”). If deemed to be in its best interest, the City may at any time appoint a qualified bank or trust company as successor Registrar. Upon surrender of the Bond at the office of the Registrar, together with an assignment duly executed by the registered owner or its duly authorized attorney or legal representative in such form as shall be satisfactory to the Registrar, the City shall execute, and the Registrar shall authenticate and deliver in exchange, a new Bond or Bonds having an equal aggregate principal amount, of the same form and maturity, bearing interest at the same rates and registered in such name as requested by the then registered owner or its duly authorized attorney or legal representative. Any such exchange shall be at the expense of the City, except that the Registrar may charge the person requesting such exchange the amount of any tax or other governmental charge required to be paid with respect thereto.

The Registrar shall treat the registered owner as the person or entity exclusively entitled to payment of principal, premium, if any, and interest, and the exercise of all other rights and powers of the owner, except that installments shall be paid to the person or entity shown as owner on the registration books on the 15th day of the month preceding each interest payment date.

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October 17, 2016Regular MeetingRes. No. R-2017-13Page Four

10. Mutilated, Lost or Destroyed Bond. If the Bond has been mutilated, lost or destroyed, the City shall execute and deliver a new Bond of like date and tenor in exchange and substitution for, and upon cancellation of, such mutilated Bond or in lieu of and in substitution for such lost or destroyed Bond; provided, however, that the City shall so execute and deliver only if the registered owner has paid the reasonable expenses and charges of the City in connection therewith and, in the case of a lost or destroyed Bond, (a) has filed with the City

11. evidence satisfactory to the City that such Bond was lost or destroyed and (b) has furnished to the City satisfactory indemnity.

12. Preparation and Delivery of Bond. The Mayor or Vice Mayor and the City Clerk are authorized and directed to take all proper steps to have the Bond prepared and executed in accordance with its terms and to deliver it to VRA as the purchaser thereof upon receipt of the Purchase Price from VRA as set forth in the Financing Agreement.

13. Other Actions. All other actions of City officials in conformity with the purposes and intent of this Resolution and in furtherance of the issuance and sale of the Bond are ratified, approved and confirmed. The City officials are authorized and directed to execute and deliver all certificates and other instruments considered necessary or desirable in connection with the issuance, sale and delivery of the Bond pursuant to this Resolution and the Financing Agreement.

14. Effective Date. This Resolution shall take effect immediately.

______________________________ Harry J. Parrish II Mayor On behalf of the City Council

Of Manassas, Virginia

ATTEST:

___________________________Andrea P. Madden City Clerk

Votes:Ayes:Nays:Absent from Vote:Absent from Meeting:

77

A-1

EXHIBIT A

Interest on this bond is intended by the issuer thereof to be included in gross income for federal income tax purposes.

REGISTERED REGISTERED

R-1 _________, 2016

UNITED STATES OF AMERICA

COMMONWEALTH OF VIRGINIA

CITY OF MANASSAS

General Obligation Airport BondSeries 2016

The City of Manassas, Virginia (the “City”), a political subdivision of the Commonwealth of Virginia, for value received, acknowledges itself in debt and promises to pay to Virginia Resources Authority (“VRA”), as Administrator of the VIRGINIA AIRPORTS REVOLVING FUND, the principal sum of TWO MILLION TEN THOUSAND DOLLARS ($2,010,000), and interest thereon from the date hereof until payment in full of said principal sum. Interest on this bond shall be computed on the basis of a 360-day year of twelve 30-day months at the rate of 1.5344% per annum (the “Tax-Exempt Rate”), subject to adjustment as set forth below. Commencing April 1, 2017, and continuing on each April 1 and October 1, thereafter, so long as this bond bears interest at the Tax-Exempt Rate, principal and interest shall be payable in semi-annual installments in the amounts and on the dates set forth in Schedule I attached hereto, with a final installment due and payable on October 1, 2031, when, if not sooner paid, all amounts due hereunder shall be due and payable in full.

Subject to the provisions of the Financing Agreement dated as of October 1, 2016 (the “Financing Agreement”), between VRA and the City, so long as this bond is held by or for the account of VRA, interest is payable by check or draft mailed to the registered owner of this bond at the address that appears on the 15th day of the month preceding each interest payment date on the registration books kept by the City Treasurer, who has been appointed registrar and paying agent, or any successor bank or trust company (the “Registrar”). Principal of and interest on this bond shall be payable in lawful money of the United States of America. In case the maturity date of the principal of this bond or the date fixed for the payment of interest on or the redemption of this bond shall not be a Business Day (as defined below), then payment of principal and interest need not be made on such date, but may be made on the next succeeding Business Day, and, if made on such next succeeding Business Day, no additional interest shall accrue for the period after such maturity date or date fixed for the payment of interest or redemption. “Business Day” means any Monday, Tuesday, Wednesday, Thursday or Friday on which commercial banking institutions generally are open for business in New York and Virginia.

78

A-2

This bond has been authorized by a resolution adopted by the City Council on October 17, 2016 (the “Resolution”), and is issued pursuant to the Resolution, the Constitution and statutes of the Commonwealth of Virginia, including the Public Finance Act of 1991, and the Financing Agreement. Proceeds of this bond will be used to refinance a Virginia Department of Aviation Grant Agreement for a Land Acquisition Bridge Loan and a loan from the City’s General Fund, both for the purchase of the Glen-Gerry property in January 2010, and to pay the issuance and financing costs incurred in issuing this bond.

The full faith and credit of the City are irrevocably pledged for the payment of principal of and interest on this bond and the performance of the City’s obligations under the Financing Agreement.

This bond shall bear interest at the Tax-Exempt Rate, subject to adjustment to the Taxable Rate as set forth in the Financing Agreement. “Taxable Rate” shall mean the rate equal to then prevailing AA revenue taxable rates minus fifty (50) basis points; provided, however, that such Taxable Rate shall not be higher than 4.4000% per annum nor lower than 1.5344% per annum.

This bond may be prepaid in whole or in part on any date, at the option of the City, at a price of 100% of the principal amount to be prepaid, without premium, plus accrued interest to the prepayment date, upon ten days’ prior written notice to VRA, as set forth in the Financing Agreement.

This bond is issuable as a fully registered bond. Upon surrender of this bond at the Registrar’s office, together with an assignment duly executed by the registered owner or such owner’s duly authorized attorney or legal representative in such form as shall be satisfactory to the Registrar, the City shall execute, and the Registrar shall authenticate and deliver in exchange, a new bond or bonds in the manner and subject to the limitations and conditions provided in the Resolution, having an equal aggregate principal amount, in authorized denominations, of the same series, form and maturity, bearing interest at the same rates and in the same manner, and registered in such names as requested by the then registered owner of this bond or such owner’s duly authorized attorney or legal representative. Any such exchange shall be at the City’s expense, except that the Registrar may charge the person requesting such exchange the amount of any tax or other governmental charge required to be paid with respect to it.

All acts, conditions and things required by the Constitution and statutes of the Commonwealth of Virginia to happen, exist or be performed precedent to and in the issuance of this bond have happened, exist and have been performed, and this bond, together with all other indebtedness of the City, is within every debt and other limitation prescribed by the Constitution and statutes of the Commonwealth of Virginia.

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A-3

IN WITNESS WHEREOF, the City of Manassas, Virginia, has caused this bond to be signed by its Mayor or Vice Mayor and the City’s seal to be affixed hereto and attested by the City Clerk or Deputy City Clerk.

(SEAL) ________________________________________ Harry J. Parrish II Mayor, City of Manassas, Virginia

ATTEST:

__________________________________Andrea P. MaddenCity Clerk, City of Manassas, Virginia

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A-4

ASSIGNMENT

FOR VALUE RECEIVED the undersigned sell(s), assign(s) and transfer(s) unto ______________________________________________________________________________(Please print or type name and address, including postal zip code, of Transferee)

PLEASE INSERT SOCIAL SECURITY OR OTHERIDENTIFYING NUMBER OF TRANSFEREE:

______________________________________________: :: :: :

the within bond and all rights thereunder, hereby irrevocably constituting and appointing _______________________________________________________________________, Attorney, to transfer said bond on the books kept for the registration thereof, with full power of substitution in the premises.

Dated: ________________

Signature Guaranteed

___________________________________ _______________________________NOTICE: Signature(s) must be guaranteed (Signature of Registered Owner)by an Eligible Guarantor Institution suchas a Commercial Bank, Trust Company, NOTICE: The signature above mustSecurities Broker/Dealer, Credit Union correspond with the name of theor Savings Association who is a member registered owner as it appears on theof a medallion program approved by The front of this bond in every particular,Securities Transfer Association, Inc. without alteration or enlargement or any

change whatsoever.

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A-5

SCHEDULE I TOCITY OF MANASSAS, VIRGINIA

GENERAL OBLIGATION AIRPORT BONDSERIES 2016

[To Come]

82


Submitted by: Andrea MaddenSubmitting Department: City Manager Meeting Date: October 17, 2016

Subject:Presentation of Art to City Council by The Compass School

Recommendation:Accept the work of The Compass School students.





Fiscal Impact:N/A

Staff Contact:Patty Prince, Communications [email protected](703) 257-8456

Motion:

Attachments:

83



Subject:Commendation Recognizing Paul Dow, Jr.

Recommendation:Present Commendation recognizing Paul Dow for his heroic actions on July 14, 2016.





Fiscal Impact:N/A

Staff Contact:Andrea P. Madden, Assistant to City Manager/City [email protected](703) 257-8280

Motion:

Attachments:

84



Subject:Proclamation Designating October 2016 as Fire Prevention Month in the City of Manassas

Recommendation:Present: Proclamation designating October 2016 as Fire Prevention Month in the City of Manassas.


Date Last Considered by City Council:October 19, 2015



Fiscal Impact:N/A

Staff Contact:Rob Clemons, Fire and Rescue [email protected](703) 257-8465

Motion:

Attachments:

85



Subject:Public Hearing: SUP #2016-08, Grace United Methodist Church

Recommendation:Hold the public hearing. At the conclusion of the public hearing, Staff recommends that the public hearing be closed andaction scheduled for the City Council meeting on October 24, 2016.



Summary and/or Comments:Consideration of a special use permit to allow expansion of Grace United Methodist Church. Staff recommendsapproval as conditioned.

Board Committee/Commission Reviewed:Planning Commission, September 7, 2016 (recommended approval 5/0)

Fiscal Impact:N/A

Staff Contact:Kelly Davis, Senior [email protected](703) 257-8225

Motion:I move that the public hearing be closed and and action scheduled for the City Council meeting on October 24, 2016.

Attachments: Staff Report SUP #2016-08

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CITY OF MANASASS CITY COUNCIL STAFF REPORT

GRACE UNITED METHODIST CHURCH

SUP #2016-08

SUP #2016-08, Grace United Methodist Church

October 14, 2016

Page 1

Proposed Use: Special use permit amendment to allow the expansion of Grace United

Methodist Church, including Place of Assembly (50+ persons), Child Care Facility, and

Cemetery uses.

Location: The site is located at the intersection of Wellington Road and Hendley Road.

The special use permit amendment applies to 9750 Wellington Road, which is further

identified by tax map number 090-01-00-59A.

Existing Zoning: Moderate Density, Single-Family Residential (R-2) with proffers and

Airport Impact Overlay District (AOD).

Parcel Size: ±8.0 Acres

Comprehensive Plan Designation: This site is designated Suburban Neighborhood in

the City of Manassas Comprehensive Plan land use map.

Date Accepted for Review: April 29, 2016

Planning Commission Hearing: September 7, 2016

City Council Hearing: October 17, 2016

87

CITY OF MANASASS CITY COUNCIL STAFF REPORT

GRACE UNITED METHODIST CHURCH

SUP #2016-08


October 14, 2016

Page 1


9750 Wellington Road

Public Hearing Dates:

Planning Commission: September 7, 2016

City Council: October 17, 2016

Recommendation:

Staff: Approve as Conditioned

Planning Commission: Approve as Conditioned

OVERVIEW OF REQUEST

Request: This is a request to consider a special use permit (SUP) amendment to allow the

expansion of Grace United Methodist Church, including Place of Assembly (50+ persons), Child

Care Facility, and Cemetery.

Surrounding Land Uses:

MEMORANDUM CITY OF MANASSAS

Department of Community Development

Phone: 703-257-8223 Fax: 703-257-5117

Single-Family

Detached

(Waterford)

Age-Restricted

Residential

(Oaks at Wellington)

Age-Restricted

Residential

(The Gatherings)

Retail Shopping Center

(Wellington Station)

Single-Family Attached

(Wellington)

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October 14, 2016

Page 2

Level of Service: Any level of service impacts related to this request would be mitigated by the

conditions dated September 2, 2016. PLANNING COMMISSION RECOMMENDATION

The Planning Commission held a public hearing on September 7, 2016 and recommended

approval as conditioned by a vote of 5-0. Planning Commission minutes and resolution are

attached.

STAFF RECOMMENDATION

Staff finds that the applicant’s proposal, with the proposed mitigating conditions, is generally

consistent with the Comprehensive Plan and compatible with existing, adjacent land uses and

patterns of development. Staff recommends approval of SUP #2016-08, as conditioned dated

September 2, 2016.

Staff: Kelly Davis, Senior Planner

Contact Information: 703-257-8225, [email protected]

Attachments:

1. Staff Analysis

2. Conditions dated September 2, 2016

3. Special Use Permit (SUP) Plan

4. Elevations

5. Planning Commission Minutes

6. Planning Commission Resolution

Agency comments have been incorporated into Attachment 1, Staff Analysis. Application and preliminary

agency comments are available at the Department of Community Development office (9027 Center Street,

Room 202, Manassas, VA 20110) and can be provided upon request.

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October 14, 2016

Page 3

ATTACHMENT 1: STAFF ANALYSIS

Background and History:

Grace United Methodist Church has requested a special use permit (SUP) amendment to SUP

#87-12 and SUP #97-10 at 9750 Wellington Road. The subject property is approximately eight

(8) acres and located immediately southeast of the intersection of Wellington Road and Hendley

Road. The subject property is zoned R-2, Moderate Density Single-Family Residential District,

with proffers, which permits the existing uses with a SUP. The subject property is also located

within the Airport Impact Overlay District (AOD).

This SUP amendment will consolidate SUP #87-12 and SUP #97-10 under a single set of

conditions. It will also permit additions to the existing building as depicted on the SUP plan. The

project includes three sections of building additions to provide additional choir and fellowship

hall space to better serve existing church members. The project also includes a one-story, three-

bay garage to store church vehicles and maintenance equipment. An expansion of the sanctuary

and child care facility is not proposed.

Comprehensive Plan Analysis:

Grace United Methodist Church is located in the Suburban Neighborhood character area of the

Comprehensive Plan. This request generally conforms to the principles and priorities outlined in

the Comprehensive Plan.

Land Use

Manassas will maintain its existing pattern of residential, commercial, and open space land uses, emphasize improved design principles, promote mixed uses compatible with existing neighborhoods, accommodate high quality infill and redevelopment where appropriate, and reinforce the unique and

positive qualities of diverse neighborhoods.

The Comprehensive Plan for the City designates the subject property as Suburban Neighborhood

and recognizes that “low-density residential, civic, and recreational uses are the predominant

uses” within the Suburban Neighborhood character area. This request is consistent with the land

use objectives and design criteria identified for this district.

Goal/Objective/Strategy Staff Analysis

Chapter 3: Land Use (Comprehensive Plan)

Objective 3.2: Reinforce positive

characteristics of sub-districts and

neighborhoods of the City while setting

and implementing policies for long-

term improvement of negative

characteristics.

As an expansion of an existing civic use

identified as appropriate within the

Suburban Neighborhood character area, the

project supports the positive characteristics

and intent of the district.

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October 14, 2016

Page 4

Mobility

Manassas will have a safe, efficient, multi-modal transportation system with streets sufficient to support businesses and residents, providing public transportation and pedestrian- and bicycle-friendly facilities,

while being sensitive to the design context of the City and its neighborhoods.

The subject property is located at the intersection of Wellington Road and Hendley Road and is

served by existing sidewalks and shared use paths. The Departments of Public Works and

Engineering has identified no impacts to transportation or mobility, and a traffic impact analysis

was not required for this project. No transportation improvements are required; however, the

applicant has agreed to dedicate a small section of the existing Wellington Road shared use path

that is located on the property to the City of Manassas, as shown on the SUP plan.

Public Safety

Manassas City provides premier police, fire and rescue services and facilities, protecting the lives and

property of our citizens with well-trained and equipped personnel closely engaged with the community. The City is prepared to respond to and protect against natural and man-made disasters and threats.

The Police Department has provided advisory Crime Prevention Through Environmental Design

(CPTED) recommendations regarding on-site traffic calming and provision of natural

surveillance that the applicant may consider during the building and site plan stages. The Fire

Marshal has no issues or concerns with the project.

Utilities

City of Manassas utilities are well-maintained to provide quality, dependable service to our citizens and

are carefully planned to support economic development with sufficient system capacity to meet anticipated long-term growth in an environmentally sensitive manner.

The subject property has access to adequate public sanitary sewer, public water, telephone,

electric, and storm sewer utilities. The Department of Utilities (including electric, water, and

sewer) has no issues or concerns with the project.

Objective 3.3: Promote mixtures of

residential, commercial, open space,

and civic land uses designed to create

economic and living opportunities that

are positive influences on the City and

adjacent neighborhoods.

The project continues to promote a mix of

uses appropriate to the character area.

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Page 5

Environment

Manassas will manage the impact of growth and development to protect and preserve the natural

environment in such a way as to ensure long range environmental health and sustainability.

This project supports the environmental goals of the Comprehensive Plan by providing tree

preservation in accordance with the City’s Design Construction Standards Manual and as

recommended by the City Arborist.

Goal/Objective/Strategy Staff Analysis

Environmental Sustainability

Objective 8.6: Protect and promote

greenspace and tree/vegetation cover in

all development and redevelopment

proposals.

The proposed additions have been designed to

avoid impacts to existing trees, including two

>20-inch pecan trees identified for

preservation by the City Arborist.

PROPOSED CONDITIONS

Staff recommends several conditions to mitigate potential impacts that this project may have on

surrounding properties:

1. Conditions #3 through #5 permit the expansion of the existing assembly use and require

materials and design to be consistent with the existing building.

2. Condition #6 provides right-of-way dedication for a small portion of the existing

Wellington Road shared use path located on the subject property.

3. Conditions #8 through #11 continue the conditions relevant to the existing child care

facility as approved under SUP #97-10.

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SUP #2016-08,Grace United Methodist Church, 9750 Wellington Road September 2, 2016

Page 1 of 2

Special Use Permit Conditions

SUP# 2016-08, Grace United Methodist Church 9750 Wellington Road

September 2, 2016

In addition to compliance with all applicable zoning, subdivision, and Design & Construction Standards Manual (DCSM) requirements, the development and use of the designated property shall be subject to the following conditions:

1. Special Use Permit #2016-08 shall replace and supersede Special Use Permit #1987-12

and Special Use Permit #1997-10.

2. This special use permit is for a place of assembly (50 or more persons), child care facility, and cemetery.

3. The site, subject to final engineering, shall be developed and operated in substantial

conformance with the Generalized Development Plan (GDP) entitled “Grace United Methodist Church”, prepared by Ross, France and Ratliff LTD, and dated August 25, 2016 (Attachment A). The building additions as shown on the GDP may be phased and are not required to be approved or constructed concurrently.

4. The two-story building addition shall be constructed in substantial conformance with the elevation entitled “West Elevation” by Mather Architects (Attachment B). The materials and design of the remaining building additions and the one-story maintenance garage shall be substantially compatible with the existing building.

5. Right-of-way dedication as depicted in the GDP shall be provided prior to site plan

approval.

6. The applicant will properly maintain the existing cemetery and permit visitors to the grave site to utilize the parking facilities when church services are not being held.

7. The child care facility shall operate in conformance with the Commonwealth of Virginia

licensing standards for the child care center. The maximum capacity of the facility shall be subject to Commonwealth of Virginia licensing standards for child care facilities and all other applicable codes and ordinances.

8. All parking, child drop-off and pickup activities must occur on-site and within the area

designated for this special use permit.

9. Child drop-off and pick-up activities shall not cause any fire lanes or vehicular travelways to be obstructed by parked or standing vehicles.

10. Hours of operation for the child care facility shall be:

a. Monday – Friday: 6:00 a.m. to 8:00 p.m. b. Saturdays: 6:00 a.m. to 2:00 p.m.

11. Any new freestanding signs as permitted under the zoning ordinance shall be a monument

style sign, not to exceed (10) ten feet in height. The monument sign base shall be landscaped with shrubs and/or perennials.

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Attachment 2

SUP #2016-08,Grace United Methodist Church, 9750 Wellington Road September 2, 2016

Page 2 of 2

12. A copy of the conditions for this special use permit shall be included with any lease

agreements and with any permit application submitted to the City of Manassas.

13. The use of this property shall be in compliance with all federal, state, and local ordinances. _____________________________________ ________________ Matthew D. Arcieri, Zoning Administrator Date This signature certifies that these conditions were approved by the Manassas City Council as part of the above referenced special use permit.

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Attachment 3

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Attachment 3.

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Attachment 4

DRAFT

MINUTES City of Manassas

Planning Commission Public Hearing Meeting

September 7, 2016 – 7:30 p.m.

Members Present: Harry Clark – Chairman Ken Johnson Robert Schilpp

Elaine Trautwein Martha Wilson

Members Absent: Bruce Wood – Vice-Chairman Russell Harrison

Staff: Elizabeth Via-Gossman – Director of Community Development Kelly Davis – Senior Planner

Donna Bellows – Boards and Commissions Clerk CALL TO ORDER The Chairman called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE DETERMINATION OF A QUORUM Clerk took the roll, and a quorum was determined. APPROVAL OF MINUTES – July 6, 2016 Ms. Wilson motioned to approve the minutes as submitted. Mr. Johnson seconded the motion. The MOTION WAS APPROVED UNANIMOUSLY BY VOICE VOTE. COMMITTEE REPORTS None CITIZENS’ COMMENT TIME (other than agenda items) None PUBLIC HEARING The Chairman stated that the affidavit before him was signed by an authorized agent of the Prince William Times Newspaper and the advertisement for the public hearings listed on tonight’s agenda were duly published in the newspaper in accordance with the law. 98

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Attachment 5

DRAFT Planning Commission Minutes – September 7, 2016

Page 2 of 5

SUP #2016-08 Grace United Methodist Church 9750 Wellington Road Ms. Davis stated that the applicant is requesting to consider a special use permit (SUP) amendment to allow the expansion of Grace United Methodist Church, including Place of Assembly (50+ persons), Child Care Facility, and Cemetery. Staff finds that the applicant’s proposal, with the proposed mitigating conditions, is generally consistent with the Comprehensive Plan and compatible with existing, adjacent land uses and patterns of development. Staff recommends approval of SUP #2016-08, as conditioned dated September 2, 2016. Applicant, Jessica Pfeifer with Walsh Colucci and Lubeley, commended the staff on a job well-done with presenting the staff report. She stated that they had met with the Vice-President and the landscape committee at the Gatherings at Wellington regarding any questions or input they had, and they were supportive of the proposal. She requested that the Commission show favor in voting to recommend approval of the requested SUP. Chairperson for the Church’s Building Expansion Committee, Christine Finney, provided a background of the church’s request as well as its overall needs, such as additional classrooms for adults and youth and increasing the size of the fellowship hall. She stated that the added space would benefit the congregation, enable the church to further its work both locally and globally, and that the new fellowship hall will have space available with proper facilities, should the City need it if an emergency was to arise. Ms. Finney asked that the Commission recommend approval as requested. Pastor Janet Salbert stated that this application is about far more than just a building; it is about people, the ministries, and engaging with the citizens of Manassas. The efforts of Grace Methodist to reach out and improve the wellness, well-being and health of the whole community, were by far the best of any of the four churches where she had served. Pastor Salbert asked that the Commission uphold the request before them. Planning Commission Discussion Ms. Wilson inquired of the location and aesthetics of the proposed garage. Ms. Pfeifer responded that the garage would be of high quality materials set back from Hendley Road and provided with landscaping. Condition # 4 also states that the garage will be compatible with the existing building on the property. Mr. Johnson inquired about the one-story building addition at the entrance to the church. Ms. Finney stated that this would be a dedicated entrance with offices. The other one-story addition at the rear of the building would be for the music program. Mr. Johnson inquired about the corner addition. Ms. Finney stated that it was only the squaring off of the building. Ms. Wilson asked about condition #11 and the lighting of the sign. Ms. Pfeifer stated that the church is not proposing any additional signage and explained that the condition references any additional signage in the future. Citizens’ Comments None came forward to speak. 99

DRAFT Planning Commission Minutes – September 7, 2016

Page 3 of 5

Mr. Schilpp motioned to close the public hearing. Mr. Johnson seconded the motion. Roll Call by Clerk: The MOTION PASSED UNANIMOUSLY. Mr Schilpp motioned to recommend approval of SUP #2016-08 as conditioned. Ms. Trautwein seconded the motion. Roll Call by Clerk: The MOTION PASSED UNANIMOUSLY. OTHER BUSINESS Initiation of REZ #2017-01 Euclid Business Center 9021 Euclid Avenue Ms. Davis informed the Commission of the request to initiate a zoning map amendment that would change the existing zoning of above mentioned property from I-2, Heavy Industrial, to I-1, Light Industrial. She stated that the Zoning Ordinance permits the Planning Commission to initiate zoning map amendments and, in light of the changes to permitted uses in the I-1 and I-2 districts as a result of the Comprehensive Zoning Update, staff finds that a City-initiated rezoning is appropriate for this property. Planning Commission Discussion Mr. Johnson asked whether any of the other property owners in the I-2 zoning district were interested in doing the same. Ms. Davis stated that staff has not been contacted by any other property owners in the area. If property owners were to inquire, staff would guide them in the same process if this rezoning is successful. Mr. Johnson asked whether or not staff would be presenting the types of commercial activity on this property. Ms. Davis stated that staff could certainly provide that during the staff analysis once it is brought to Planning Commission for public hearing. Mr. Johnson asked for the pros and cons on the issues of light industry and commercial zoning for the City and the applicant.

Mr. Schilpp Y Mr. Johnson Y Chairman Clark Y Ms. Trautwein Y Ms. Wilson Y

Mr. Schilpp Y Ms. Trautwein Y Chairman Clark Y Mr. Johnson Y Ms. Wilson Y

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Attachment 6

City of Manassa, Virginia City Council Meeting AGENDA ...€¦ · City, County, Communications and...

Documents

Transcript of City of Manassa, Virginia City Council Meeting AGENDA ...€¦ · City, County, Communications and...