CITY OF KINGSTON REPORT TO COUNCILCITY OF KINGSTON REPORT TO COUNCIL Pepsi Bottling Group I Report...

CITY OF KINGSTON

REPORT TO COUNCIL

Pepsi Bottling Group

I Report No.: 08-043 I

Coca-Cola Bottling Company

TO:

FROM:

RESOURCE STAFF:

Mayor and Members of Council

Lance Thurston, Commissioner, Community Development Services Group

Mark Fluhrer, Director, Culture & Recreation Department David Smith, Acting Supervisor, Theatre Operations, Grand Theatre Liz Cartwright, Administrative Assistant, Culture & Recreation Department

DATE OF MEETING: 2008-01-22

SUBJECT: Grand Theatre - Award of Tender for the Supply and Delivery of Carbonated and Non- Carbonated Beverages and Related Equipment

Total Score 91 %

EXECUTIVE SUMMARY: A ‘Request for Proposal” for the Supply and Delivery of Carbonated and Non-Carbonated Beverages and Related Equipment for the Grand Theatre was issued on November 6,2007 with a closing date of November 21,2007. As part of the RFP criteria healthy beverage choices was a key component.

79%

Two (2) proposals were received and evaluated by staff: The Pepsi Bottling Group and the Coca-Cola Bottling Company. Proposals were scored based on the following criteria:

1. Pricing and Related Costs 2. ProducVEquipmenVService Characteristics 3. Company Profile 4. Value Added Components 5. Ontarians with Disabilities Act

The Pepsi Bottling Group received the highest score through the evaluation process. The total scores for the proposals are set out below:

RECOMMENDATION: That staff be authorized to negotiate and that the Mayor and Clerk be authorized to enter into a contract, subject to the satisfaction of the City’s Legal Services Department, with the Pepsi Bottling Group for the Supply and Delivery of Carbonated and Non-Carbonated Beverages and Related Equipment for the Grand Theatre for a five year term, with the option of further one year renewals at the sole discretion of the City of Kingston. The anticipated start date for this contract is May 1,2008.

COUNCIL MEETING04 JAN 2. ? '08 REPORT TO COUNCIL. Grand Theatre - Award of Tender for the Supply and Delivery of Carbonated and Non-Carbonated Beverages and Related Equipment

Report No.: 08-043

2008-01-22 - -

~ ~

Commissioner Hunt, Finance & Corporate Performance

Commissioner Leger, Corporate Services

AUTHORIZING SIGNATURES:

~~~

J NIR

ORIGINAL SIGNED BY COMMISSIONER Lance Thurston, Commissioner, Community Development Services Group

Jim Keech, President, Ufi/ifies Kingston

ORIGINAL SIGNED BY CHIEF ADMINISTRATIVE OFFICER

NIR

Glen Laubenstein, Chief Administrative Officer

CONSULTATION WITH THE FOLLOWING COMMISSIONERS:

I Commissioner Beach, Sustainability & Growth I NIR I

33

COUNClL MEETINGO 4 JAN 2 2 'od REPORT TO COUNCIL. Grand Theatre - Award of Tender for the Supply and Delivery of Carbonated and Non-Carbonated Beverages and Related Equipment

Report No.: 08-043

2008-01-22 - -

Pepsi Bottling Group

OPTIONSIDISCUSSION: The construction of the Grand Theatre will be substantially complete on March 28, 2008 and after some post main construction adjustments the business of operating this historic community theatre can begin.

Coca-Cola Bottling Company

A 'Request for Proposal' (RFP) for the Supply and Delivery of Carbonated and Non-Carbonated Beverages and Related Equipment was issued on November 6,2007 with a closing date of November 21 , 2007.

Total Score

Two (2) proposals were received and evaluated by staff: The Pepsi Bottling Group and the Coca-Cola Bottling Company. The proposals were scored based on the following criteria:

91 Yo 79%

1. Pricing and Related Costs 30% 2. Product/Equipment/Service Characteristics 30% 3. Company Profile 7% 4. Value Added Components 30% 5. Ontarians with Disabilities 3%

The proposals were evaluated by staff and scored as follows:

Based on the above scoring staff are recommending that the Pepsi Bottling Group be awarded the contract for the supply and delivery of carbonated and non-carbonated beverages and related equipment for the Grand Theatre.

The Coca-Cola Bottling Company did not meet the objectives of the specified size of two beverage fridges nor was there a provision for three (3) portable bar units. This resulted in a lower scoring than the Pepsi Bottling Group.

Healthy beverage alternatives will be made available.

EXISTING POLICYIBY LAW: There is no existing policyhy-law.

NOTICE PROVISIONS: There are no notice provisions.

ACCESSIBILITY CONSIDERATIONS: There are no accessibility considerations.

FINANCIAL CONSIDERATIONS: The draft 2008 operating budget for the Grand Theatre estimates annual revenues of $7,500 (year one figures). This figure is based on net revenue from food and beverage services based on 30% of a full year. Revenues projected for 2009 and beyond are projected at $22,500. These figures are based on a conservative estimate.

COiJNCfL LGlEETlNGO 4 JAN 2 2 '08

REPORT TO COUNCIL. Grand Theatre - Award of Tender for the Supply and Delivery of Carbonated and Non-Carbonated Beverages and Related Equipment

Report No.: 08-043

2008-01-22 - -

The investmentlpartnership by the Pepsi Bottling Group for five (5) years totals $20,500.

For note of comparison - the Coca-Cola Bottling Company investmenVpartnership for five (5) years was proposed to be $1 7,000.

CONTACTS: Mark Fluhrer, Director, Culture & Recreation Department David Smith, Acting Supervisor, Theatre Operations, Grand Theatre Liz Cartwright, Administrative Assistant, Culture & Recreation Department

61 3-546-4291 ext. 1342 61 3-546-4291 ext. 1 134 61 3-546-4291 ext. 1308

OTHER CITY OF KINGSTON STAFF CONSULTED: Kristy Kerlovich, Corporate Buyer, Finance & Corporate Performance 61 3-546-4291 ext. 2228

EXHIBITS ATTACHED: NIA

I

CITY OF KINGSTON

REPORT TO COUNCIL

I Report No.: 08-051 I TO: Mayor and Council

FROM:

RESOURCE STAFF:

DATE OF MEETING: January 22,2008

SUBJECT:

Denis Leger, Commissioner, Corporate Services

Malcolm Morris, Director, Transportation

By-law amendments to support KRSEC Transportation Operations Plan

EXECUTIVE SUMMARY: A series of by-law amendments are required to support event parking and traffic operations in accordance with the recently approved Kingston Regional Sports and Entertainment Centre (KRSEC) Transportation Operations Plan approved by Council on December 18,2007.

RECOMMENDATION: THAT City Council amend By-law No. 495, “A By-Law To Provide For A Parking Meter Zone In Certain Streets Or Portions Thereof, And To Provide For The Installation, Regulations, Supervision And Control Of Such Parking Meters”, to add metered parking on the south side of Place D’Armes between Wellington St. and King St., and on the east side of Wellington St. between Barrack St. and Place D’Armes for Tour Bus parking only, and to remove metered parking from the west side of King St. between Queen St. and Place D’Armes, and to add metered parking to the east side of King St. between Queen St. and Barrack St.;

and further, that City Council amend By-law No. 24, “A By-Law For Regulating Traffic In The Highways Of The City Of Kingston, Subject To The Provisions Of The Highway Traffic Act”, to add a taxi zone during events only on the north side of Barrack St. from 23.5 metres east of Wellington St. to 52.8 metres east of Wellington St., and a bus stop on the west side of King St. from Queen St. 24 metres northerly; and a 5 minute parking zone on the south side of Barrack St. between King St. and Ontario St., and a no stopping zone on the west side of King St. between Queen St. and Place D’Armes;

and further, that City Council amend By-law No. 4489, “A By-Law To Regulate, Supervise And Govern The Parking Of Vehicles On Parking Lots And To Fix The Rates And Charges For Parking On Such Parking Lots”, to update the expired meter violation to include provision for enforcement during events, to remove tour bus parking from the Drury Lot, and to update Schedule A to include event parking rates in designated off-street lots and to set the maximum rate charged for vehicles entering the Hanson and Chown parking garages after 6 p.m. or exiting when the attendant is not on duty to $3.00;

and further that City Council amend By-law No. 81 -21 8 “A By-Law To Provide For Exempting, Pursuant To Permits Issued, The Owners And Drivers Of Vehicles Operated By Or Carrying Persons With Disabilities From The Provisions Of By-Laws Of The City Of Kingston Prohibiting Or Regulating The Parking, Standing Or Stopping Of Motor Vehicles On Any Highway Or Part Thereof In The City Of Kingston”, to convert on-street parking spaces during events only to accessible parking on the north side of Barrack St. between King St. and the entrance to the Barrack Lot and on the east side of King St. between Queen St. and Barrack St.

36

REPORT TO COUNCIL.


Commissioner Thurston, Community Development Services


COUNCIL MEETING04 .!AN 2 7 '08 Report No.: 08-051

J / nla

January 22,2008 - Page 2 -


I Denis Leger, Commissioner, Corporate Services I

I ORIGINAL SIGNED BY (HIEF ADMINISTRATIVE OFFICER I Glen Laubenstein, Chief Administrative Officer

CONSULTATION WITH THE FOLLOWING COMMISSIONERS:

I Commissioner Beach, Sustainabilify & Growth I /

Jim Keech, President, Utilities Kingston I / (N/R indicates consultation not required)

37

REPORT TO COUNCIL. Report No.: 08-051 January 22, 2008

- Page 3 -

OPTIONS/DISCUSSION: The approved Kingston Regional Sports and Entertainment Centre Transportation Operations Plan identifies a series of changes to the parking system on event days only, as well as permanent changes affecting parking and traffic to support the existence of the KRSEC. The temporary changes are necessary to convert parking stalls in certain areas from daytime operation, typically based on an hourly rate with a maximum stay, to event conditions as follows:

• Add flat rates for off-street lots for events only • Add accessible parking during events on the north side of Barrack Street, from the entrance to the Barrack Lot (Food

Basics) easterly to King Street and on the east side of King Street, from Queen to Barrack • Add taxi only parking during events on the north side of Barrack Street, from Wellington Street easterly to the entrance

to the Barrack Lot (Food Basics) Permanent changes including several to optimize on and off-street parking and traffic flow in the vicinity of the KRSEC, are summarized as follows:

• Remove metered parking on the west side of King Street, from Queen Street to Place D’Armes and add metered parking on the east side of King Street, between Queen Street and Barrack Street

• Prohibit stopping on the west side of King Street, from Queen to Place D’Armes • Remove the no parking zone on the south side of Place D’Armes, between Wellington Street and King Street • Add metered parking on the south side of Place D’Armes, between Wellington Street and King Street • Remove tour bus parking in the Drury Lot • Add tour bus parking on the east side of Wellington Street, east side, between Barrack Street and Place D’Armes • Set the maximum rate charged for vehicles entering the Hanson and Chown parking garages after 6 p.m. or exiting

when the attendant is not on duty to $3.00; • Add 5 minute parking on the south side of Barrack Street, between King Street and Ontario Street in the lay-by lane

EXISTING POLICY/BY LAW: By-laws 24, 495, 4489 and 81-218 NOTICE PROVISIONS: A communications campaign is being developed to highlight changes to the transportation system and will be delivered through a multi-media effort leading up to KRSEC opening. ACCESSIBILITY CONSIDERATIONS: The recommended changes to parking and traffic by-laws support accessibility features outlined in the KRSEC Transportation Operations Plan. FINANCIAL CONSIDERATIONS: Costs associated with the installation of additional pay and display machines, as well as signage to communicate event parking regulations and rates can be accommodated within the approved budget for implementation of the KRSEC Transportation Operations Plan. CONTACTS: Greg McLean, Supervisor, By-Law & Parking Enforcement, Building & Licensing 613-546-4291 ext. 1336 Malcolm Morris, Director, Transportation 613-546-4291 ext. 2260 Chris Sleeth, Traffic Supervisor, Engineering 613-546-4291 ext. 3149 Sam Tulk, Supervisor, Parking Operations, Transportation 613-546-4291 ext. 1379

REPORT TO COUNCIL. January 22,2008

- Page 4 -

COUNClL MEETING0 4 JAN 2 2 '08 Report No.: 08-051

OTHER CITY OF KINGSTON STAFF CONSULTED: Kim Leonard, Manager, Licensing & Enforcement , Building & Licensing 613-546-4291 ext. 3222 Paul MacLatchy, Director, Strategy, Environment & Communications 61 3-546-4291 ext. 1226 Paula Nichols, Manager, Transit & Parking, Transportation 61 3-546-4291 ext. 2392

EXHIBITS ATTACHED: Exhibit A - Draft By-law No. 495 Exhibit B - Draft By-law No. 24 Exhibit C - Draft By-law No. 4489 Exhibit D - Draft By-law No. 81-218

33

COUNCIL MEETING0 4 JAN 2 2 ‘08 Exhibit A

Highway

KING STREET

A BY-LAW TO AMEND BY-LAW NO. 495, “A BY-LAW TO PROVIDE FOR A PARKING METER ZONE IN CERTAIN STREETS OR PORTIONS THEREOF, AND TO PROVIDE FOR THE INSTALLATION, REGULATIONS, SUPERVISION AND CONTROL OF SUCH PARKING METERS, TO ADD METERED PARKING ON THE SOUTH SIDE OF PLACE D’ARMES BETWEEN WELLINGTON STREET. AND KING STREET, AND ON THE EAST SIDE OF WELLINGTON STREET BETWEEN BARRACK STREET AND PLACE D’ARMES FOR TOUR BUS PARKING ONLY, AND TO REMOVE METERED PARKING FROM THE WEST SIDE OF KING STREET BETWEEN QUEEN STREET AND PLACE D’ARMES, AND TO ADD METERED PARKING TO THE EAST SIDE OF KING STREET BETWEEN QUEEN STREET AND BARRACK STREET.

Side From Parking West 15.2 metres north of Barrack Street to 15.2 metres south of Place d’Armes

PASSED:

The Council of the Corporation of the City of Kingston enacts as follows:

KING STREET

,2008

West 6.1 metres north of Queen Street to 8.2 metres south of Barrack Street

By-law 495, entitled “A By-law to provide for a parking meter zone in certain streets or portions thereof, and to provide for the installation, regulations, supervision and control of such parking meters”, as amended, is hereby further amended as follows:

BY-LAW NO. 495

SCHEDULE 3

MAXIMUM TIME LIMIT 3 HOURS RATE: $1 .OO PER HOUR

9:30 a.m. to 5:30 p.m., Monday to Saturday

Delete:

COUNCIL MEETING04 ,JAN 2 2 '08 Exhibit A

PLACE D'ARMES South Wellington Street to King Street

SCHEDULE 4

RATE: $2.00 PER HOUR DAILY MAXIMUM = $6.00

9:30 a.m. to 530 Pam., Monday to Saturday

2.

GIVEN FIRST AND SECOND READINGS

GIVEN THIRD READING AND PASSED

This by-law will come into force and take effect on the date of its passing.

,2008

,2008

CITY CLERK MAYOR

COUNCIL MEETINGO 4 ? 2 ‘08 Exhibit B

A BY. _. W TO AMEND BY-LAW NO. 1, “A BY-LAW FOR REGULATING TRAFFIC If THE HIG. IWP ‘S OF THE CITY OF KINGSTON, SUBJECT TO THE PROVISIONS OF THE HIGHWAY TRAFFIC ACT”, TO ADD A TAXI ZONE DURING EVENTS ONLY ON THE NORTH SIDE OF BARRACK STREET FROM 23.5 METRES EAST OF WELLINGTON STREET TO 52.8 METRES EAST OF WELLINGTON STREET, AND A BUS STOP ON THE WEST SIDE OF KING STREET FROM QUEEN STREET 24 METRES NORTHERLY; AND A 5 MINUTE PARKING ZONE ON THE SOUTH SIDE OF BARRACK STREET BETWEEN KING STREET AND ONTARIO STREET, AND ADD TOUR BUS PARKING ZONE ON THE EAST SIDE OF WELLINGTON STREET BETWEEN BARRACK STREET AND PLACE D’ ARMES; AND A NO STOPPING ZONE ON THE WEST SIDE OF KING STREET BETWEEN QUEEN STREET AND PLACE D’ARMES.

PASSED: ,2008


By-law 24, entitled “A By-law for Regulating Traffic in the Highways of the City of Kingston, Subject to the Provisions of the Highway Traffic Act”, as amended, is hereby further amended as follows:

BY-LAW No. 24 Section 8[fk (Taxi Zones)

8. (f) no taxi cab kept for hire or gain shall be parked upon any street or public place, while awaiting hire or engagement except at a stand authorized by resolution of the City Council, upon the recommendation of the Committee on Traffic and Safety, but no taxi cab shall be parked in any such area for an unreasonable length of time.

No vehicle shall be parked:

(By-Law No. 31 6 - 1944)

Notwithstanding the provisions of this By-Law, a taxi stand zone shall be permitted during events only on the north side of Barrack Street, from 23.5 metres east of Wellington Street 29.3 metres easterly.

BY-LAW No. 24 Section lO(bl: (Bus Stops)

10. Parkina Near Intersection No vehicle shall be parked:

(b) within 45 feet of the corner of each intersecting street which is a usual stopping place for buses; or within the area designated for the bus stops set out in this sub-section, PROVIDED that taxi cabs shall be allowed to park in designated bus stops from 11:30 p.m. to 6:30 a.m., pursuant to the provisions of Section 8(f) of By-Law No. 24: (By-Law No. 24 - 1938; 4455 - 1963; 89-1 33 - 1989)

- Add:

King (WE) at Queen from Queen northerly 24 metres

BARRACK STREET From King Street to Ontario Street

BY-LAW No. 24 Section 1811): (Time Limits)

South Side - Parallel Parking - 5 minute time limit

“Notwithstanding any provisions contained in Section 18 of this by-law, on streets where a maximum time limit is specified, no vehicle shall be parked in excess of the posted time limit.”

Queen to Barrack BARRACK STREET

PLACE D’ARMES Wellington to King

. - Add:

- . (By-Law No. 4592 - 1964)

South Side - No Parking (See section 19) (By-Law No. 3433 - 1960) North Side - Parallel Parking- 1 hour time limit

Ontario to Wellington

BY-LAW No. 24 Section 18:

Notwithstanding any provisions contained in Section 18 of this by-law, on streets where a maximum time limit is specified, no vehicle shall be parked in excess of the posted time limit, providing that the parking limit may be varied on streets on which parking meters have been installed in which case the parking shall be in conformity with the provisions of By-Law No. 495, “A By-Law to Provide for a Parking Meter Zone in Certain Streets or Portions Thereof, and to Provide for the Installation, Regulations, Supervision and Control of Such Parking Meters”.

8:OO a.m. to 6:OO p.m. (By-Law No. 3146- 1959)

(By-Law No. 536 - 1947; 2003-364; 2004-78)

Delete:

I KINGSTREET I East Side - No Parking (See Section 19)

BY-LAW No. 24 Section 19: 1No Parkinq)

The following areas are hereby designated as NON-PARKING areas and no vehicle shall be parked at any time within the area hereinafter set out: (By-Law No. 92-1 93 - 1992; 2003-364)

e

COUNGL MEETING0 Ir .!MI 2 7 '08 Exhibit B

KING STREET Queen to Barrack

Delete:

East Side

WELLINGTON STREET (By-Law No. 4592 - 1964) East Side

Barrack to Place d'Armes I

BARRACK STREET

I (By-Law No. 2006-1 74) PLACE D'ARMES I South Side

(By-Law No. 84-1 78 - 1984) Both Sides

Ontario to Wellington I

WELLINGTON STREET Barrack to Place D'Armes

East Side (Tour buses excepted)

Ontario to King (By-Law No. 95-1 35 - 1995)

PLACE D'ARMES Ontario to King

- Add:

South Side

BARRACK STREET Ontario Street to King Street

KING STREET EAST Queen Street to Place D'Armes

BY-LAW No. 24 Section 30: (No Stoopinq)

North Side

West Side

"No Stopping at any Time" signs shall be erected on the following streets and on said streets no vehicle shall be halted, stopped or parked, even, momentarily, whether occupied or not, except when necessary to avoid conflict with other traffic or in compliance with the directions of a police officer or traffic control sign or signal and except buses stopped in bus stops designated under Section 1 O(b) of By-Law No. 24:

(By-Law No. 2477 - 1957;7120 - 1971 ; 93-209 - 1993) Delete:

BARRACK STREET both sides, from King to Ontario

(By-Law No. 4592 - 1964)

- Add:

44

Exhibit B

2.

GIVEN FIRST AND SECOND READINGS

GIVEN THIRD READING AND PASSED

This by-law will come into force and take effect on the date of its passing.

,2008

,2008

MAYOR CLERK

COUNCIL MEETlNGO 4 ,JAN 2 2 ’08 Exhibit C

A BY-LAW TO AMEND BY-LAW NO. 4489, “A BY-LAW TO REGULATE, SUPERVISE AND GOVERN THE PARKING OF VEHICLES ON PARKING LOTS AND TO FIX THE RATES AND CHARGES FOR PARKING ON SUCH PARKING LOTS”, TO UPDATE THE EXPIRED METER VIOLATION TO INCLUDE PROVISION FOR ENFORCEMENT DURING EVENTS, TO REMOVE TOUR BUS PARKING FROM THE DRURY LOT, AND TO UPDATE SCHEDULE A TO INCLUDE EVENT PARKING RATES IN

ENTERING THE HANSON AND CHOWN PARKING GARAGES AFTER 6 P.M. OR EXITING WHEN THE ATTENDANT IS NOT ON D U N TO $3.00.

DESIGNATED OFF-STREET LOTS AND TO SET THE MAXIMUM RATE CHARGED FOR VEHICLES

PASSED: ,2008


By-law 4489, entitled “A by-law to regulate, supervise and govern the parking of vehicles on parking lots and to fix the rates and charges for parking on such parking lots”, as amended, is hereby further amended as follows:

BY-LAW No. 4489, Section 19fa):

Delete:

19. (a) No person shall stop, park or leave standing within the said parking lot as listed in Schedule “A”, any vehicle, either attended or unattended, without first having deposited or caused to be deposited an correct coin(s) or without first having made sufficient payment by credit card in the parking meter provided for the designated parking space and parking lot and has either been issued a time stamped ticket indicating the period during which it is legal to park, and immediately thereafter displays such ticket face up in the windshield of the parked vehicle so as to be clearly visible or, when necessary, turns the handle of the parking meter in the manner required to cause it to display a signal indicating and measuring the period during which it is legal to park, on the days and between the hours as indicated on the parking meter, excepting Sundays and Public Holidays declared by the Government of Canada, the Province of Ontario or the Municipality.

- Add:

19. (a) No person shall stop, park or leave standing within the said parking lot as listed in Schedule “A”, any vehicle, either attended or unattended, without first having deposited or caused to be deposited an correct coin(s) or without first having made sufficient payment by credit card in the parking meter provided for the designated parking space and parking lot or, for an event, in a parking lot or portion thereof designated as pre-paid parking, without first presenting to an

COUNCIL MEETINGO 4 ,Jafl ?. ? '08 Exhibit C

attendant a pre-paid parking receipt and has either been issued a time stamped ticket indicating the period during which it is legal to park, and immediately thereafter displays such ticket face up in the windshield of the parked vehicle so as to be clearly visible or, when necessary, turns the handle of the parking meter in the manner required to cause it to display a signal indicating and measuring the period during which it is legal to park, on the days and between the hours as indicated on the parking meter or by way of signage.

BY-LAW No. 4489, Section 50:

Delete:

(b) There shall be seven tour bus parking spaces, with rates as follows:

0) (ii) (iii)

$2.00 for one hour parking; $4.00 for two hour parking; $6.00 for all day parking.

(By-Law No. 83-34 - 1983; 95-88 - 1995) (By-Law No. 83-43 - 1983;

By-Law No. 93-1 34 - 1993; 2004-77)

King Queen Lot (former LCBO)

Armstrong Memorial Lot

Byron Lot

Gorsline Lot

Mon. to Sat.

9:30 a.m. to

5:30 p.m.

Mon. to Sat.

9:30 a.m. to

5:30 p.m.

Mon. to Sat.

9:30 a.m. to

5:30 p.m.

Mon. to Sat.

9:30 a.m. to

5:30 p.m.

SCHEDULE A

Daily mikimum rate (tax

2 hours $1 .oo NIA NIA

3 hours $1 .oo NIA $52.17

3 hours $1 .oo NIA $52.17

4 7

Anglin Lot

Frontenac Lots (former P.U.C.

bus barns)

Doug Fluhrer

$52.17

9:30 a.m. to 24 hours NIA NIA

530 p.m.

Mon. to Sat. 9:30 a.m. to 24 hours $1 .oo $5.00

5:30 p.m.

Mon. to Sat.

9:30 a.m. to 24 hours NIA NIA

5:30 p.m.

$52.17

$52.17

NIA

NIA

NIA

$40 City Staff Rate:

$30

$45.00

~~

$40 City Staff Rate:

$30

Exhibit C

Mon. to Sat. 8:OO a.m. to 5:30 p.m.

Springer Memorial

Lot

3 hours $1 .oo

Four Points

Sheraton Lot

Mon. to Sat.

8:OO a.m. to

5:30 p.m.

Frontenac County Court House Lot

3 hours $1 .oo

Pump House Lot (Steam Museum)

5:30 p.m.

$1 .oo

Lower Robert Bruce Memorial

Lot

No Daytime Maximum

Upper Robert

Bruce Memorial

Lot

24 hours

Angrove Lot

(first hour free

when attendant

$2.00 after 6:OO p.m. or when

attendant not on duty 24 hours

Hanson Memorial

Garage

I I I

$1 3.00 - 24 hours

$7.00 - 6 p.m. to 6 a.m.

Lost Ticket Charge 24 hours 72 hours $1 .oo

$1 5.00

Mon. to Fri 8:OO a.m. to 24 hours $1 .oo 5:OO p.m.

NIA

I I I Mon. to Fri. I 8:OO a.m. to 24 hours $1 .oo NIA 5:OO p.m.

NIA

NIA

I I on duty) I Lost Ticket Charge $15.00

$69.57

$85.00

$52.17

$52.17

NIA

NIA

$69.57

$69.57

Hourly Monthly rate Lot Name paymentis ' time li

" (plustaxes) required

$1 .oo . - (first hour free

attendant on

' when

duty)

No Daytime Maximum

$2.00 after 6:OO p.m. or when

attendant not on duty

Lost Ticket Charge $15.00

Chown Memorial

Garage 24 hours 24 hours $69.57

$45.00

Mon to Fri.

8:OO a.m. to

5:OO p.m.

Ordnance Lot 24 hours $1 .oo NIA

(By-Law No. 2004-77; 2004-1 00; 2000; 2005-250; 2004-250; 2005-20; 2005-39; 2005-79)

- Add: SCHEDULE A

Monthly rate (plus taxes)

e ,

,Lot Naine

I

9:30 a.m. to

5:30 p.m. and

for events when

indicated by

signage

Mon. to Sat.

9:30 a.m. to

5:30 p.m.

Mon. to Sat.

9:30 a.m. to

5:30 p.m.

Mon. to Sat.

9:30 a.m. to

King Queen Lot

(former LCBO) 2 hours $1 .oo NIA NIA $8.00

Armstrong Memorial Lot 3 hours $1 .oo NIA $52.17 NIA

Byron Lot 3 hours $1 .oo NIA $52.1 7 NIA

Gorsline Lot $1 .oo NIA $45.00 NIA 3 hours

COUNClL MEETING04 JAM 2 2 '08 Exhibit C

5:30 p.m.

Mon. to Sat.

9:30 a.m. to

530 p.m.

and for events when indicated

by signage

Mon. to Sat.

9:30 a.m. to

5:30 p.m.

and for events

when indicated

by signage

Mon. to Sat. 9:30 a.m. to

5:30 p.m.

and for events

when indicated

by signage

Barrack Lot $52.17 $8.00 3 hours

3 hours McKee Memorial

Lot $3.00 $1 .oo NIA $52.17

$8.00

$3.00 for

accessible

parking

spaces

NIA

24 hours Drury Lot $52.17 $1 .oo $5.00

Kingston Frontenac Public

Library Lot

Mon. to Sat.

9:30 a.m. to

5:30 p.m.

Mon. to Fri.

8:OO a.m. to

5:OO p.m.

$1 .oo NIA NIA 3 hours

3 hours

3 hours

Waterfront Lot

(Macdonaldl

Memorial Park) $1 .oo NIA NIA NIA

Richardson Beach Lot

(Macdonaldl

Memorial Park)

Mon. to Fri.

8:OO a.m. to

5:OO p.m. $1 .oo NIA NIA NIA

E; 1

Exhibit C

except for

Anglin Lot events when

indicated by

signage

NIA

Frontenac South except for Lot events when

indicated by signage

NIA

I except for

events when

indicated by Doug Fluhrer

signage

Mon. to Sat.

9:30 a.m. to

530 p.m.

and for events

when indicated

by signage

Springer Memorial

Lot

Four Points

Sheraton Lot 24 hours

Mon. to Fri 8:oo a.m. to 5:oo P.m.

Frontenac County Court House Lot

24 hours NIA NIA

$40 City Staff

Rate: $30

$45.00

$40 City Staff

Rate: $30

$69.57

$85.00

$52.17

$5.00

$8.00 $3.00 for

accessible parking spaces

$3.00

$3.00

NIA

NIA

52

Exhibit C

Lot Name

Time when hourly

payment is required

Maximum time limit

Hourly rate (tax included)

Daily maximum rate (tax included)

Monthly rate (plus taxes)

Event rate (taxes

included)

Pump House Lot (Steam Museum)

Mon. to Fri. 8:00 a.m. to

5:00 p.m. 24 hours $1.00 N/A $52.17 N/A

Lower Robert

Bruce Memorial Lot


5:30 p.m. and for events when indicated

by signage

24 hours $1.00 N/A $69.57 $3.00

Upper Robert Bruce Memorial

Lot



by signage

3 hours $1.00 N/A

N/A

$3.00

Angrove Lot



by signage

3 hours

$1.00

N/A $69.57 $5.00

Hanson Memorial Garage

24 hours 24 hours

$1.00 (first hour free

when attendant on

duty)

No Daytime Maximum

$3.00 after 6:00 p.m. or when attendant not

on duty Lost Ticket Charge

$15.00

$69.57 N/A

Chown Memorial Garage

24 hours 24 hours $1.00

(first hour free when

No Daytime Maximum

$3.00 after 6:00 p.m. $69.57 N/A

COUNCIL MEETlNGO4 JAN 2 2 '08 Exhibit C

Ordnance Lot

Crawford Wharf

Lot

Mon to Fri.

8:OO a.m. to

300 p.m.

NIA except for

events from

Oct. 1 to Apr. 30

when indicated

by signage

attendant on

duty)

or when attendant not

on duty

Lost Ticket Charge

$15.00

24 hours $1 -00 NIA

NIA NIA NIA

$45.00

NIA

NIA

$5.00

86. City of Kingston monthly parking permits shall be valid only for parking in the respective municipal parking lot from 8:OO a.m. to 6:OO p.m., Monday to Friday, excluding times when an event rate, as prescribed by Schedule A to this by-law and as indicated by signage in said parking lot@), is in effect.

87. When an event rate is in effect, no person shall park a vehicle in the Byron Lot unless the owner of said vehicle has a valid City of Kingston monthly parking permit for the Byron Lot or for a municipal parking lot for which an event rate is in effect, and said owner has received written permission from Parking Operations confirming their eligibility to park their vehicle during the prescribed times.

GIVEN FIRST AND SECOND READINGS ,2008

GIVEN THIRD READING AND PASSED ,2008

CITY CLERK MAYOR

COUNCIL MEETINGO 4 JAN 2 2 ’08 Exhibit D

A BY-LAW TO AMEND BY-LAW NO. 81-218 “A BY-LAW TO PROVIDE FOR EXEMPTING, PURSUANT TO

WITH DISABILITIES FROM THE PROVISIONS OF BY-LAWS OF THE CITY OF KINGSTON PROHIBITING OR

THEREOF IN THE CITY OF KINGSTON”, TO CONVERT ON-STREET PARKING SPACES DURING EVENTS

PERMITS ISSUED, THE OWNERS AND DRIVERS OF VEHICLES OPERATED BY OR CARRYING PERSON(S)

REGULATING THE PARKING, STANDING OR STOPPING OF MOTOR VEHICLES ON ANY HIGHWAY OR PART

ONLY TO ACCESSIBLE PARKING ON THE NORTH SIDE OF BARRACK STREET BETWEEN KING STREET AND THE ENTRANCE TO THE BARRACK LOT AND ON THE EAST SIDE OF KING STREET BETWEEN QUEEN STREET AND BARRACK STREET.

PASSED: , 2008


By-law 81-218, entitled “A by-law to provide for exempting, pursuant to permits issued, the owners and drivers of vehicles operated by or carrying person(s) with disabilities from the provisions of by-laws of the City of Kingston prohibiting or regulating the parking, standing or stopping of motor vehicles on any highway or part thereof in the City of Kingston”, as amended, is hereby further amended as follows:

BY-LAW NO. 81-218:

SCHEDULE “A”

DESIGNATED PARKING SPACES FOR PERSONS WITH DISABILITIES

2. (By-Law No. 81 -218; 92-331 - 1992; 2004-350)

The following areas are hereby designated as Persons with Disabilities Parking Zones:

- Add:

(d) EVENT PARKING WHEN SIGNED

BARRACK STREET North Side from King Street westerly 33.5 metres

KING STREET East Side from Queen Street to Barrack Street

2. This by-law will come into force and take effect on the date of its passing.

GIVEN FIRST AND SECOND READINGS , 2008

GIVEN THIRD READING AND PASSED ,2008

CITY CLERK MAYOR

COUNCIL MEETING0 4 2 2 '08


Commissioner Thurston, Community Development Services


Jim Keech, President, Utilities Kingston

CITY OF KINGSTON REPORT TO COUNCIL

4 NIR NIR NIR

I Report No: 08-070 I TO:

FROM:

RESOURCE STAFF:

DATE OF MEETING:

SUBJECT

Mayor and Council

Denis Leger, Commissioner of Corporate Services

Kelly Williams, Arenas Manager .

January 22,2008

Church Athletic League (CAL) Proposed License Agreement for Use of Harold Harvey Arena

EXECUTIVE SUMMARY: City staff and the Church Athletic League (CAL) have reached satisfactory terms for a license agreement on the CAL's use of the Harold Harvey Arena. The proposed license agreement contains a term of three years with the CAL having an additional two-year option to renew subject to the agreement of the parties. This term licenses the use of the Harold Harvey Arena for 62 hours per week for an annual 26-week period, beginning the Saturday after Labour Day up to and including the first Sunday of the March school break. Based on the existing number of CAL participants, the CAL currently utilizes approximately 85 hours of ice time per week. The remainder of the CAL's ice time requirement will be fulfilled at the remaining City of Kingston ice facilities.

RECOMMENDATION: THAT Council authorize the Mayor and Clerk to execute a license agreement with the Church Athletic League (CAL) for the use of Harold Harvey Arena, for three 26-week ice-skating/hockey seasons, from September 6, 2008 to March 8, 2009; September 12, 2009 to March 14, 2010; and September 11, 2010 to March 13, 201 1, with an option to renew this license upon the same terms and conditions as set out herein for two further ice skating/hockey seasons, in a form satisfactory to the Director of Legal Services.


I ORIGINAL SIGNED BY COMMISSIONER I Denis Leger, Commissioner of Corporate Services

1 ORIGINAL SIGNED By (HIEF ADMINISTRATIVE OFFKER I Glen Laubenstein, Chief Administrative Officer

REPORT TO COUNCIL January 22,2008

- Page 2 - Report No.: 08-070

OPTIONS/DISCUSSION:

The City of Kingston is currently constructing the Multiplex Community Centre which will have four ice pads within this facility. When the project was approved, it was envisioned that the four ice surfaces would replace three of the City’s aging ice facilities (Le. Harold Harvey, Cook Brothers and Wally Elmer arenas), and add one ice surface as new capacity. The report on the Multiplex Analysis and Business Plan (MP-06-001 dated January 16,2006) which was presented to the Multiplex Community Centre Project Steering Committee contained a recommendation to repurpose the Cook Brothers, Wally Elmer and Harold Harvey arenas as other than ice facilities. This recommendation was subsequently amended by Council and recognizes that these facilities still be repurposed but that suggestions for repurposing be brought forward and consultation with affected groups and community members be undertaken.

Accordingly, it was determined by staff that the Church Athletic League (CAL) and its programming could be accommodated in the City’s other ice facilities, including but not limited to the Multiplex. At the June 26, 2007 Arts, Recreation & Community Policies Committee, the Committee was presented with the results of building condition assessments (BCA) on City arenas including the Harold Harvey Arena. The BCA and supporting documentation for the Harold Harvey Arena suggested that the direct-ammonia refrigeration system be replaced at an expected cost of $1.2M as a pre-emptive measure to address the eventual failure of the system. The risk of timing of such a failure cannot be anticipated at this time, but in the event that it did fail, it would be replaced by a brine system. Due to the age of the Harold Harvey Arena and with a new facility being built to replace the arena, it was not recommended that the pre-emptive measure be undertaken nor that a new refrigeration system be put in place should the current one fail. At the same meeting, the Arts, Recreation & Community Policies recommended to Council that staff negotiate continued use of the Harold Harvey Arena with the CAL. A presentation was also subsequently made by the CAL at the July 10,2007 Council meeting to allow for the continued use of the Harold Harvey Arena by the CAL. Council approved the following motion at its July 10, 2007 meeting:

That Council direct staff to enter into a negotiated agreement with the Church Athletic League to allow continued use of the Harold Hanley Arena beyond the completion date of the Multiplex Community Centre.

- and further - That staff update the business plan of the multiplex, given the fact that the Church Athletic League will not be using it as its primary location.

On the basis of this Council direction, staff immediately undertook the process of meeting with the CAL to discuss the means to accomplish this objective. At the initial meeting with the CAL held in mid-August 2007, both City staff and the CAL negotiating committee jointly came to the conclusion that the best way of ensuring the CAL primacy of use at the Harold Harvey Arena and not transferring any risk relating to the potential failure of the floor or direct-ammonia refrigeration plant to the CAL was through the City maintaining ownership and licensing the facility to the CAL. A license agreement for the Harold Harvey Arena would also ensure that the CAL would be furiher protected by being provided ice for this facility and other facilities through the City’s existing Partner Group Policy and the City’s proposed new Ice Alloca fion Policy and Guidelines.

City staff and the Church Athletic League have reached satisfactory terms for a license agreement on the CAL‘s use of the Harold Harvey Arena. The proposed license agreement contains a term of three years with the CAL having an additional two-year option to renew subject to the agreement of the parties. This term licenses the use of the Harold Harvey Arena for 62 hours per week for an annual 26-week period, beginning the Saturday after Labour Day up to and including the first Sunday of the March school break. Based on the existing number of CAL participants, the CAL currently utilizes approximately 85 hours of ice time per week. The remainder of the CAL‘s ice time requirement will be fulfilled at the remaining City of Kingston ice facilities.

57

COUNCIL MEETING04 ,J4N ? ? '08 REPORT TO COUNCIL

January 22,2008 - Page 3 -

Report No.: 08-070

The hours of operation will be as follows:

The reduced weekly hours of operations allows the City to cost-effectively operate the facility and staff it accordingly. It will also allow the CAL participants to play in other City-owned facilities including the new Multiplex. The CAL's spring hockey, which in years past had been played at the Harold Harvey Arena, will now be played at other City-owned facilities. This will also contribute to the cost-effectiveness of the 10 ice pads and it is hoped that shortening the season at the Harold Harvey Arena might also extend the life of the arena floor and the refrigeration network contained therein.

The CAL would become the primary user of the Harold Harvey Arena, renting approximately 1,602 hours per season for the following three ice seasons (2008/2009,2009/2010, 2010/2011) and for a further optional two ice seasons (201 1/2012 and 2012/2013). The CAL will be paying rental rates in accordance with the City's Rates and Fees Bylaw.

By entering into the proposed agreement with the CAL for the use of the Harold Harvey Arena, the City of Kingston will not be able to eliminate the annual operational deficit (taxpayer contribution) of this arena, which in the 2008 operating budget submission stands at $82,740 ($93,773 - 2007). Staff had earlier advised Council that the impact on the 2008 operating budget would be $55,740 ($82,740 less general annual maintenance of $27,000).

With the CAL staying at the Harold Harvey for 2008/09, the Facility Booking Office will have the flexibility to implement a tournament centre allocation model across the arena system. This will allow for uninterrupted ice for user groups normally affected by tournaments on weekends. It will as well allow staff and arena stakeholders to increase its sport tourism base with increased allocation dedicated to the operation of tournaments in our arena facilities.

Having the CAL remain at the Harold Harvey Arena will also give the Facility Booking Office flexibility in the ice allocation process to address the question of increased demand by partner groups over the next season or two. With the many changes to the arena system portfolio occurring over the next season, including opening and repurposing of arena facilities, ongoing amalgamation projects by both figure skating and hockey organizations, and the development of a new comprehensive Ice Allocation Policy, the CAL's use of the Harold Harvey Arena is one piece of the allocation puzzle that is currently ongoing that will allow City staff to better meet the ice facility needs of its customers over the next few years.

Should an agreement with the CAL not transpire for 200812009, the Facility Booking Office will have to resort to traditional methods of allocating ice (as opposed to the tournament centre model), will lose the scheduling flexibility afforded by keeping the Harold Harvey open, and partially impact the City's ability to meet increased user demand.

In the overall scheme of things, the net $55,740 taxpayer contribution is relatively insignificant in comparison to the approximate total of $1.8M of taxpayers' contribution for the maintenance of all ice facilities. The direct cost to operate the arena system is approximately $4.7M annually of which $2.9M is paid by user fees (62%) leaving $1.8M of taxpayer contribution. In 2007, the total cost was $4.3M of which $2.2M was paid by user fees (51%). The increased reliance on user fees over taxation is as a result of the combination of increases in ice rental rates to a harmonized market level (second phase) and more cost-effective operations of the arenas system.

58

REPORT TO COUNCIL COUNCIL MEETING0 4 JAN i 2 '08

Report No.: 08-070 January 22,2008

- Page 4 -

EXISTING POLlCYlBY LAW

By-Law No. 98-1, Council Procedure By-law which provides authority for the Mayor and Clerk to sign all agreements that are approved by Council.

NOTICE PROVISIONS: NIA

ACCESSIBILITY CONSIDERATIONS: NIA

FINANCIAL CONSIDERATIONS:

The 2008 operating budget submission contains an $82,740 net budget ($365,740 expenditures less $283,000 revenues). It would still cost approximately $27,000 to maintain the property while not in use as an ice facility assuming the property was retained by the City and mothballed. There would be additional net savings if the CAL's total ice requirements were provided at other City facilities. These potential savings may be offset by foregoing net revenues that are most likely to materialize as the tournament opportunities and demand increases.

CONTACTS: Kelly Williams, Arenas Manager 546-4291, Ext. 1181

OTHER CITY OF KINGSTON STAFF CONSULTED: Alan McLeod, Senior Legal Counsel

EXHIBITS ATTACHED: NIA

59

I

e CITY OF KINGSTON

rrnm ,At REPORT TO COUNCIL

I Report No.: 08-072 I ~ ~~~

TO: Mayor and Council

FROM: Lance Thurston, Commissioner, Community Development Services Group

DATE OF MEETING: 2008-01 -22

SUBJECT: Community Roundtable to Reduce Poverty - Bridge Funding Request

EXECUTIVE SUMMARY:

In a letter dated October 26,2007, the co-chairs of the Mayor‘s Task Force on Poverty requested additional funding from the City to complete the tasks of setting up and operationalizing the recommended community roundtable to alleviate poverty. An amount of up to $25,000 was requested. At its meeting on December 18,2007, Council deferred consideration of the request to allow staff to provide additional information on the request.

In a letter dated January 8,2008, the co-chairs of the Community Roundtable on Poverty Reduction explained the basis for the initial request for additional funds, noting that as a result of the passage of time since the request was first made, changes were made to minimize the anticipated costs of the process and information expectations leading up to the creation of the roundtable. As a result, the roundtable chairs are now asking for $4,800 to cover costs incurred by the roundtable’s implementation coordinator since November 2007.

RECOMMENDATION:

That the following staff recommendation, consideration of which was deferred by Council at its meeting on December 18,2007, be withdrawn:

“Report No. 5 of the Chief Administrative Officer (Recommend)

(1) Poverty Roundtable Interim Funding for 2007

THAT Council authorize the reallocation of $25,000 from the appropriate Ontario Works allowance and benefits budget lines to provide one-time interim funding for the Mayor‘s Task Force on Poverty to complete its work of establishing a community roundtable on poverty; it being understood that this funding request is separate and distinct from the request for ongoing operating funds for the roundtable once established.”

and replaced with the following recommendation:

THAT Council authorizes the allocation of $4,800 to the Community Roundtable on Poverty Reduction as requested by the roundtable co-chairs in a letter of January 8,2008; the source of funding to be the social services stabilization reserve fund.

60

REPORT TO COUNCIL Community Roundtable to Reduce Poverty - Bridge Funding Request

2008-01 -22

Commissioner Beach, Sustainability & Growth


COUNCIL MEETINGO Ir ll,b,il 'I ? '08 Report #08-072

NIR

\f


ORIGINAL SIGNED BY COMMlSSlONtR I Lance Thurston, Commissioner, Community Development Services Group

ORlGlNAb SIGNED BY (HIEF ADMINISTRATIVE OFFICER Glen Laubenstein, Chief Administrative Officer

I Commissioner Leger, corporate Services I NIR I I Jim Keech, President, Utilities Kingston

61


2008-01 -22 Page 3 of 6

COUNClL MEETlNGO k ,!AN 2 ? ’08 Report #08-072

OPTIONS/DISCUSSION: In a letter dated October 26,2007 (Exhibit “A”) the Mayor‘s Task Force on Poverty requested that the City consider providing it with an additional $20,000- $25,000 to complete its mandate of establishing a community-based roundtable on poverty. In a report number 08- 01 8 staff expressed its support of this request and suggested a funding source from the 2007 budget. At its meeting on December 18, 2007 Council considered the request for funding and deferred further consideration of the request pending the submission of additional information.

In a letter dated January 8,2008 (Exhibit ‘B) the co-chairs of the now established Community Roundtable on Poverty Reduction offer the rationale for the initial funding request by the Mayor‘s Task Force. The co-chairs explain that certain activities and work by the project coordinator intended to support the establishment of the roundtable were curtailed in the absence of the additional funding. Only essential activities were undertaken to set up the roundtable, resulting in a reduced request for “bridge” funding; being $4,800.

Staff is suggesting that the Social Services Stabilization Reserve Fund be used as the source of financing this funding request.

EXISTING POLICY/BY LAW: By-Law 2002-1 1 established the Social Services Stabilization Reserve Fund. The reserve fund was established to offset deficits in net social service costs relating to Ontario Works allowance and benefits and offsetting net cost increases in social service costs relating to Ontario Works allowances and benefits in future years’ operating budgets. From time to time Council has authorized draws from this reserve fund for social service related program initiatives.

NOTICE PROVISIONS: NIA

ACCESSIBILITY CONSIDERATIONS: NIA

FINANCIAL CONSIDERATIONS: Money from the Social Services Stabilization Reserve Fund has been used in the past for a number of social development initiatives to benefit those in our community who are in or are on the brink of poverty. It is the opinion of staff that using money from the reserve fund to support the community roundtable on poverty reduction would be an appropriate use of the reserve fund. At present there is approximately $2.6 million in the reserve fund.

CONTACTS: Lance Thurston, Commissioner Community Development Services

OTHER CITY OF KINGSTON STAFF CONSULTED: Gerard Hunt, Commissioner Finance and Corporate Performance

546-4291, ext. 1250

61 3-546-4291 ext. 2205

EXHIBITS ATTACHED: Exhibit ‘A‘ Exhibit ‘B

Letter from Mayor‘s Task Force on Poverty, dated October 26,2007 Letter from the Community Roundtable on Poverty Reduction dated January 8,2008

62


2008-01 -22 Page 4 of 6

Exhibit 'A'

October 26, 2007

Lance Thurston, Commissioner Community Deveiopment Services City of Kingston City Hall 2 16 Ontario Street Kingston, O N K7L 223

Dear Comniissionsr Thurston:

T h e Mayor's Task Force on Poverty continues to appreciate your support of its efforts, most recently as we have entered into discussions aimed at establishing a "convening" partnership for the Community Roundtable on Poverty Reduction.

W e trust you understand and appreciate that the time constraints associated with the Task Force mandate have required us to undertake activities in a concurrent rather than linear fashion. As we anticipated, that leaves us continuing to address details of the base of support for the Roundtable even while we wrap up planning for this week's first meeting of the group.

Realistically, we foresee the possibility of taking much of the-rest of this calendar year to finalize the convening partnership. Activities in this regard include application to the City of Kingston for a 2008 funding contribution to the initiative and application to the Ontario Trillium Foundation for multi-year funding.

At this juncture, w e write to respectfully request your consideration in providing interim funding to the RoLindtable initiative to carry it through until the end of the year. W e estimate disbursements in the $2Q,000 - $25,000 range. Please note that it is our intention to request from the Community Foundation of Greater Kingston a donation-in- kind of office space and facilities o n a similar interim basis. We will also be asking the Community Foundation to assume its anticipate rote as the "back office" for the initiative.

If we can provide additional infctm3ation in support of our request, please d o not hesitate to contact our Coordinator, David Morris, at 613-532-741 I.

Yours sincerely,

H e r h Sehdev Co-Chair

63


2008-01 -22 Page 5 of 6

COUNCIL MEETING04 2 '08 Report #08-072

Exhibit 'B

The Community Roundtable on Poverty Reduction

January 3,2008

Lance Thurston, Commissioner Community Developrnant Seiviws city of Kingston CIQ Hall Z? 6 QMarSo Street Kingston, ON K7L 223

Dear Commissioner Thurston:

further to Council's December 18"' discussion, we writs to provide darification and additional detail on the October 26, 2007 request to the City by the m-chairs of the Mayor's Task Force an Poverty for interim funding of the Community Roundtable on PoveEy Reduction.

These monies were requested to provide pending the autcorne af Council's 200 have been incurred related to meetings

ed principally to COVB~ the per di the activities of the Mayor's Task Force interim coordinator of the Roundtable.

Specific activities canternplated in the t was requested include:

the Community Roundtable rtain minimal expenses

wer, the funding was s u Ran t who coordinated

asked to continue as

for which fhis funding

- Solidification of Roundtable funding from the City, Community Foundatian, Ontario Trillium Foundation, and several other pruspectlve local funders. - R3search on an evaluation process to measure the effectiveness of the Roundtabie effort in reducing poverty. - Research on evaluation measures (poverty indicators) and target timelines,

- Preliminary development of a powrty '!lense" lo be used in assessing the impact of public policy decisions on fow income members of' the community,

= EstaMishrnent of the Roundtabte's administrative and operations! systems and facilities. - Integration of the Kingston initiative with the panXanadian Vibrant Communities poverty reduction initiative. - Liaison within the local

Absent approval of this funding €hose comiderd essential to k This has amourrbd to apgmximsj et ii cast of $4,800.

is activities tQ nitiative on track.

aginning of November,

64

COUNCIL MEETINGO 4 ,!4N 2 7 '08 REPORT TO COUNCIL Community Roundtable to Reduce Poverty - Bridge Funding Request

2008-01 -22 Page 6 of 6

Report #08-072

rk was done in goad faith, at a minimum we would hope Coundl would approve payment of these casts. And while we continue to respect Council's d8gence and rigour in its spending decisions, there is question that exiraordinary funding is required to support a critically needed poverty reduction initiative in this community.

Torn Greening Co-Chair Ca-Chair

COUNCIL MEETING0 4 JAN 2 2 '08

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