City of HoustonFleet Management Department

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Business Division

Business Division

Fleet Management Department

Fleet Management Department

321 FTE321 FTE

27 FTE27 FTE

Operations Division

Operations Division

Director’s Office

Director’s Office

2 FTE2 FTE

Table of Organization

• Business Management• Financial Management • Asset Management• Fuel Management• Parts Vendor Management• Data Management

• Business Management• Financial Management • Asset Management• Fuel Management• Parts Vendor Management• Data Management

• Operations Management• Vehicle Maintenance• City Motor Pool• Outside Services

• Operations Management• Vehicle Maintenance• City Motor Pool• Outside Services

• Department Management • Emergency Management

• Department Management • Emergency Management

350 FTEs350 FTEs

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Organization Update

Status of structuring the department– Position interviews will be complete by March 11– 256 mechanics are directly supported by 65 FTEs– 3.9:1 ratio of mechanics to support staff– Maintenance & Fuel are our two main core services– 97% of the operating budget support these services

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Fuel Program Update

In 2010, the City managed 99 fuel sites• 29 sites have been closed• Of the 70 sites that are currently open, – 11 more sites have been identified for closure

– 17 additional sites are under evaluationNote

None of the City’s designated 32 emergencymanagement fuel sites are being closed

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Parts Turnover Update

NAPA Parts Project is underway– Fire Parts Room turnover will occur March 21– Police Parts Room turnover is scheduled for April 8– SWD Parts Room turnover is scheduled for May 8– Possible return of 10-15% higher than expected

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Revenue & Savings Update

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FY11 FY12

Revenue Cost Savings Revenue Cost Savings Notes

Fuel Program $0 $78,918 $0 $189,404

Parts Project $1,710,000 $0 $0 $0 possible 10-15% higher

Maintenance Facilities $0 $164,761 $0 $394,929

Take-Home Vehicles $215,306 $410,228 $2,119,936 $496,860

Personnel Consolidation $0 $0 $0 $0

Vehicle Reductions $188,806 $97,666 $0 $207,730 92 additional vehicles

$2,114,112 $751,573 $2,119,936 $1,288,923

FY11 and FY12 Revenue and Cost Savings = $6,274,544

Savings TBD

Best Practices

• Implement a quality information system (complete)• Outsource supply chain management (in progress)• Establish motor pools (in progress)• Right-size the City’s fleet• Establish life-cycles for vehicles and equipment • Develop a vehicle capital replacement plan• Implement environmental practices• Standardization (vehicles and policies)

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Standardization - Policy

• Recap (retread) tires are proven both safe and good for the environment (15 gal oil less/less scraps).

• SWD has recapped truck tires for many years.• Other departments buy new at $401 per tire.• Cost for a recap tire is $85.00.• Last two years PWE used 2,714 new tires.• Recap vs. new tires difference = $857,624

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