CITY OF HAWARDEN REGULAR CITY COUNCIL MEETING AGENDA

Hawarden City Hall – Council Chambers Room Wednesday, May 24, 2017 at 5:30 p.m.

Standard Agenda Items 1a. Approval of May 10, 2017 Council Meeting Minutes. 1b. Approval of May 24, 2017 Claims for Payment 1c. Open business from the Community (limited to a maximum of 5 minutes per item). 2a. Mayor’s Report 2b. Council Comments 2c. Staff Reports/Discussion

Other Agenda Items 3. Hospital Project Update – Jayson Pullman

4. Quote on milling and paving alleys in Central Business District

5. Quote on milling and paving the Central Avenue Business District

6. a. Public Hearing for FY2016-2017 Budget Amendment

b. Resolution 2017-14 – Approval of FY2016-2017 Budget Amendment

7. Approval of Rides Contract for FY2018 8. Review of City Code as it relates to new State of Iowa Fireworks Legislation

9. Consent Agenda: a. Request from Brian Engleman dba Sportsman’s Lanes & Lounge for Liquor License

Transfer to the Hawarden Community Center on Sat., June 10, 2017.

b. Request from Brian Engleman dba Hawarden Golf Clubhouse for a 12 month Class C

Liquor License with Outdoor Service & Sunday Sales.

UNAPPROVED MINUTES REGULAR CITY COUNCIL MEETING HAWARDEN CITY HALL - COUNCIL CHAMBERS ROOM

Wednesday, May 10, 2017 at 5:30 p.m.

The Council Meeting was called to order at 5:30 p.m.

Present: Mayor Porter; Council Members: Kurth, Olson, Allen, Feldhacker, Harvey

Absent: None

Staff Present: Gary Tucker, City Administrator/City Clerk; Tom Kane, Public Works Director; Pam Wakeman,

Finance Officer; Mike DeBruin, Chief of Police; Jim Pickner, City Attorney

Staff Absent: None

Standard Agenda Items

1a. Approval of April 26, 2017 Regular Council Meeting Minutes. Moved by Feldhacker/Kurth to approve April 26, 2017 Regular Council Meeting Minutes. Motion carried 5-0. 1b. Approval of Claims for payment. Moved by Olson/Kurth to approve the May 10, 2017 Claims for Payment. Motion carried 5-0. 1c. No Open Business from the Community was held. 2a. Mayor’s Report was given. 2b. No Council Comments were given. 2c. Staff Reports were given. Other Agenda Items Item 3. Hospital Project Update was given. Jayson Pullman was present and gave an update. Item 4. Stop sign request at the intersection of 13th Street & Avenue N. Motioned by Kurth/Olson to approve. Motion carried 4-1 with Harvey voting no.

Item 5. Consider quote on milling & paving alleys in Central Business District & milling & paving the

Central Avenue Business District.

After much discussion it was moved by Olson/Feldhacker to table this until the next council meeting.

Motion carried 5-0.

Item 6. Accept ownership of Old Calliope Store to Calliope Village.

Moved by Kurth/Olson to approve. Motion carried 4-1 with Harvey voting no.

Item 7. Presentation of FY17 Budget Amendment & Set Public Hearing on Budget Amendment for May

24, 2017 & Publish Public Hearing Notice.

Moved by Olson/Kurth to approve.

Motion carried 5-0.

Item 8. Review of City Code as it relates to new State of Iowa Fireworks Legislation.

After much discussion it was decided to put this on the agenda for the next meeting.

Item 9. Consent Agenda

a. Request from Brian Engleman dba Sportsman’s Lanes & Lounge for a Liquor License Transfer to

the Hawarden Community Center on Sat., May 27, 2017.

Moved by Allen/Kurth to approve. Motion carried 5-0.

The next regular City Council Meeting will be Wednesday, May 24, 2017.

Moved by Kurth/Allen to adjourn the meeting. Motion carried 5-0.

Meeting adjourned at 6:13 p.m.

________________________________

Ricard R. Porter, Mayor

ATTEST:

_______________________________________ Gary W. Tucker, City Administrator/City Clerk

CITY OF HAWARDEN

COUNCIL MEETING

MAY 24, 2017

CHECK DATE CHECK NO VENDOR REFERENCE AMOUNT

5/19/2017 ACH CITY OF HAWARDEN PAYROLL 75,912.09$

5/19/2017 11140455 IPERS IPERS - CITY 14,189.71$

5/19/2017 11140456 WELLMARK GROUP 125 - FAM 28,612.00$

5/19/2017 11140457 AFLAC PRE TAX INS PRE 638.70$

5/19/2017 11140458 EFTPS FED/FICA TAX 12,572.61$

5/19/2017 11140459 IOWA DEPT OF REVENUE STATE TAX 3,866.00$

5/24/2017 11140460 BANKERS TRUST COMPANY BOND PAYMENTS 470,718.75$

5/24/2017 11140461 CLAYTON ENERGY GAS PURCHASE 18,809.66$

5/24/2017 11140462 MISSOURI RIVER ENERGY SVCS ELECTRIC PURCHASE 67,377.30$

5/24/2017 11140463 TREASURER STATE OF IOWA SALES TAX 2,055.00$

5/11/2017 49571 UNITED PARCEL SERVICE SHIPPING 31.21$

5/11/2017 49572 VERIZON CELL SERVICE 229.98$

5/19/2017 49579 ICMA-RC 457- ICMA 2,396.00$

5/19/2017 49581 FLEX PLAN URM/FLEX PLAN 1,688.96$

5/19/2017 49582 WADDELL & REED 457- W&R 700.00$

5/19/2017 49583 CHILD SUPPORT PAYMENT CTR GARNISHMENTS 394.39$

5/19/2017 49584 AFSCME/IOWA COUNCIL 61 UNION DUES 367.00$

5/24/2017 49585 AD-VERTISER PUBLISHING 625.37$

5/24/2017 49586 AIRGAS USA LLC OXYGEN 46.32$

5/24/2017 49587 AUREON NETWORK SERVICES CALEA FEES 107.40$

5/24/2017 49588 BALTIC NETWORKS USA SUPPLIES 349.12$

5/24/2017 49589 BORCHERS SUPPLY INC PESTICIDE 447.00$

5/24/2017 49590 BORDER STATES ELEC SUPPLY SUPPLIES 186.48$

5/24/2017 49591 BOUND TREE MEDICAL LLC SUPPLIES 209.16$

5/24/2017 49592 BOYER MACHINE INC SVC STORM DRAIN 350.96$

5/24/2017 49593 BROWN SUPPLY CO SUPPLIES 235.71$

5/24/2017 49594 BSG CLEARING SOLUTIONS BILLING & COLLECTION FEE 5.72$

5/24/2017 49595 CATALYST SOLUTIONS SERVICES 1,034.50$

5/24/2017 49596 CITY OF HAWARDEN HITEC/UTIL REFUNDS 115.82$

5/24/2017 49597 DATA TECHNOLOGIES INC SERVICES 2,111.05$

5/24/2017 49598 DIGI-KEY CORP 758681 SUPPLIES 506.51$

5/24/2017 49599 EF RECOVERY SERVICES 88.48$

5/24/2017 49600 FELD FIRE SUPPLIES 107.95$

5/24/2017 49601 FERGUSON WATERWORKS #2516 NEPTUNE MAINTENANCE 1,300.00$

5/24/2017 49602 GOODLAND PUMP & SUPPLY CO WELL WORK 11,766.15$

5/24/2017 49603 GROEBNER SUPPLIES 4,570.83$

5/24/2017 49604 HAWKEYE ADJUSTMENT COLLECTION FEES 21.25$

5/24/2017 49605 BRAD HOFLAND CLEAN CC 150.00$

5/24/2017 49606 MARY HULLEMAN RETIREMENT BENEFIT 478.08$

5/24/2017 49607 IAMU TRAINING 40.00$

5/24/2017 49608 IOWA INFORMATION INC PUBLISHING 37.50$

5/24/2017 49609 IOWA NATURAL GAS ASSOCIATION MEMBERSHIP 100.00$

CHECK DATE CHECK NO VENDOR REFERENCE AMOUNT

5/24/2017 49610 IOWA ONE CALL LOCATES 22.80$

5/24/2017 49611 JACKS UNIFORMS & EQUIPMENT UNIFORM 87.94$

5/24/2017 49612 MAI WELDING SUPPLY LTD SUPPLIES 169.00$

5/24/2017 49613 MANGOLD ENVIRONMENTAL LAB FEES 640.00$

5/24/2017 49614 MICHAEL TODD & COMPANY INC SUPPLIES 268.72$

5/24/2017 49615 MIDWEST ALARM COMPANY INC FIRE & SECURITY ALARM 271.71$

5/24/2017 49616 MOW & GLOW CLEAN CC 150.00$

5/24/2017 49617 MUELLER CO SUPPLIES 670.75$

5/24/2017 49619 MUNICIPAL UTILITIES UTILITIES 8,382.12$

5/24/2017 49620 NEXSTAR BROADCASTING INC RETRANSMISSION 375.07$

5/24/2017 49621 NORTHSIDE BODY SHOP SERVICES 75.00$

5/24/2017 49622 OLSONS PEST TECHNICIANS PEST CONTROL 164.76$

5/24/2017 49623 ONE OFFICE SOLUTION SUPPLIES 23.28$

5/24/2017 49624 POCKET PRESS INC CODE BOOKS 60.46$

5/24/2017 49625 SHELL FUEL 1,906.42$

5/24/2017 49626 SCHOENEMAN BROS CO SHELVING 6.57$

5/24/2017 49627 SCOTTS ELECTRIC PLUMBING SUPPLIES 2,101.15$

5/24/2017 49628 SECRETARY OF STATE NOTARY PUBLIC APPL 30.00$

5/24/2017 49629 SHOWTIME NETWORK INC TV PROGRAMMING COST 275.77$

5/24/2017 49630 SIOUX FERTILIZER INC WEED KILLER 71.00$

5/24/2017 49631 SIOUXLAND DISTRICT HEALTH DEPT LAB FEES 49.00$

5/24/2017 49632 SUBSCRIBER TECHNOLOGIES INC TV PROGRAMMING COST 450.00$

5/24/2017 49633 SUNSHINE FOODS SUPPLIES 250.10$

5/24/2017 49634 THE OTHER BAR REBATES 378.00$

5/24/2017 49635 ULTRAMAX DUTY AMMUNITION 291.00$

5/24/2017 49636 UNITED PARCEL SERVICE SHIPPING 52.24$

5/24/2017 49637 VAN WERT INC METER 401.25$

5/24/2017 49638 WELLS FARGO VENDOR FIN SERV COPIER LEASE 233.86$

5/24/2017 49639 MARK OR MARY JANE WEYEN CC FEE REFUND 400.00$

REPORT TOTAL 743,808.69$

1

Proposal

2220 Hawkeye Drive ● Sioux City, Iowa 51102● Phone (712) 252-2766 FAX 712-252-2183

PROPOSAL SUBMITTED TO PHONE 712-551-2565

DATE 4-27-17

Name City of Hawarden

Job Name Alley Improvements

Street 1150 Central Ave

Street

City Hawarden

City

State

State & Zip Code IA 51023

Architect

Date of Plans

We propose to furnish the necessary labor, materials, and equipment to do the following work. 1. Mill & remove approximately 3653 square yards of the existing sealcoat and a portion of the concrete to a depth of 2”. 2. Necessary cleaning and tacking to prepare the existing surface for HMA (Hot Mix Asphalt). 3. Install approximately 3653 square yards of 2” average depth HMA overlay on the north and south alleys east of Central Ave. between 8th & 10th and west of Central Ave. between 7th & 10th. Job cost; $63,123.85 (based on proposed quantities). Traffic control will be provided by the City. Owner will be responsible for on site locates of utilities not verified by “One Call”. We are looking forward to doing this work for you. ===========================================================================================================

Payment of the sum stipulated is to be made in cash within 30 days after completion

of the work. Non-payment within specified time may result in the filing of a lien against the

property. All material is guaranteed to be as specified. All work to be completed in a workman-like

manner according to standard practices and shall be guaranteed for a period of one year provided

the Knife River Midwest,LLC has designed and constructed the sub-base, base, and surface

courses for specified loading. Any alteration or deviation from above specifications involving extra

costs will be executed only upon written orders and will become an extra charge over and above

the estimate. Knife River Midwest, LLC shall not be responsible for delays, nonperformance or

other damages due to strikes, accidents weather conditions, acts of God or other causes beyond

the reasonable control of Knife River Midwest, LLC. Our workers are fully covered by Workman’s

Compensation Insurance.

Cracks through asphalt overlaid on old concrete slabs or cracks in any asphalt mat

due to sub-base subsidence and/or temperature changes are natural occurrence. Contractor can

not be held responsible for the ultimate appearance of such cracks. Contractor shall not be held

responsible for damage to retaining walls, basement walls, foundations, underground utilities or

other sub-surface structures do to any phase of the paving operation unless Contractor has been

notified in writing by the owner or owner’s agent prior to the beginning of the work that a condition

exists which might be damaged by the heat, weight or other intrusion of the Contractor’s normal

equipment. Final invoicing will be based on actual quantities placed. After 30 days from invoice

date a finance charge of 1.5%per month (18% annually) will be charged on all accounts.

Knife River Midwest, LLC Authorized Signature _______________

Bruce Jorgensen

Note: This proposal may be withdrawn by us if not accepted within 15 Days

Acceptance of Proposal The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Accepted Date:_______________________ Signature: White copy to Knife River Midwest, LLC Yellow copy to Owner

84-802 CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION - FY 2017 - AMENDMENT #1

To the Auditor of County, Iowa:

The City Council of Hawarden in said County/Counties met on 5/24/2017

,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to

publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against

the amendment.

The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave

final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if any.

thereupon, the following resolution was introduced.

RESOLUTION No. 2017-14

A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2017

(AS AMENDED LAST ON N/A .)

Be it Resolved by the Council of the City of Hawarden

Section 1. Following notice published 5/11/2017

and the public hearing held, 5/24/2017 the current budget (as previously amended) is amended as set out

herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing:

Total Budget Total Budget

as certified Current after Current

or last amended Amendment Amendment

Revenues & Other Financing Sources

Taxes Levied on Property 1 626,905 0 626,905

Less: Uncollected Property Taxes-Levy Year 2 0 0 0

Net Current Property Taxes 3 626,905 0 626,905

Delinquent Property Taxes 4 0 0 0

TIF Revenues 5 506,989 0 506,989

Other City Taxes 6 351,199 0 351,199

Licenses & Permits 7 23,350 19,000 42,350

Use of Money and Property 8 45,800 4,250 50,050

Intergovernmental 9 403,769 120,924 524,693

Charges for Services 10 6,290,023 -1,505,080 4,784,943

Special Assessments 11 36,173 17,523 53,696

Miscellaneous 12 34,200 183,297 217,497

Other Financing Sources 13 282,040 72,700 354,740

Transfers In 14 1,349,169 -197,714 1,151,455

Total Revenues and Other Sources 15 9,949,617 -1,285,100 8,664,517

Expenditures & Other Financing Uses

Public Safety 16 687,589 -1,923 685,666

Public Works 17 348,175 -32,000 316,175

Health and Social Services 18 350,000 0 350,000

Culture and Recreation 19 416,682 41,100 457,782

Community and Economic Development 20 67,203 -33,603 33,600

General Government 21 97,200 296,904 394,104

Debt Service 22 375,894 0 375,894

Capital Projects 23 0 10,000 10,000

Total Government Activities Expenditures 24 2,342,743 280,478 2,623,221

Business Type / Enterprises 25 6,167,329 -587,025 5,580,304

Total Gov Activities & Business Expenditures 26 8,510,072 -306,547 8,203,525

Transfers Out 27 1,349,169 -197,714 1,151,455

Total Expenditures/Transfers Out 28 9,859,241 -504,261 9,354,980

Excess Revenues & Other Sources Over

(Under) Expenditures/Transfers Out Fiscal Year 29 90,376 -780,839 -690,463

Beginning Fund Balance July 1 30 15,243,360 2,659,270 17,902,630

Ending Fund Balance June 30 31 15,333,736 1,878,431 17,212,167

Passed this 24th day of May/2017(Day) (Month/Year)

Signature Signature

City Clerk/Finance Officer Mayor

SIOUX