PAGE 1144 CITY OF FLORENCE SPECIAL CITY COUNCIL MEETING January 2nd, 2019 Monday, 4:30 p.m. Members present, Mayor Robert Gayle, Council members present, Trayce Warner, Reilly Reid, Ken Hoffman and Matt Williams. Others present, City Clerk, Janet Robinson, City Superintendent, Terry Britton, Scott Zogelman, Kade Warner, Bev Baldwin, Mary Jane Grimmett, Mary Shipman, Jeannie Meirowsky, Judy Mills, and Larry and Barb Creamer. Mayor Gayle called the Special Meeting to order. City Superintendent, Terry Britton presented council members with picture of three vehicles that were looked at for the maintenance department, a 93 Ford F150 that had 105,000 miles for $1,000, a 2004 Chevy Silverado utility truck with 80,000 miles, and a 1984 F-800 dump truck with 104,000 miles, stating that all 3 vehicles could be purchased as a package deal for $14,600.00. Britton told council members that the 93 Ford was $1,000, the 2004 Chevy for $8,800, and the dump truck for $4,800. Trayce Warner stated she was not in favor of purchasing the dump truck or the 93 Ford F150, however, she was in favor of the 2004 Chevy Silverado. Warner explained that spending that much money of the first day of the new budget was not the way to start out. After much discussion, Matt Williams made a motion to approve purchasing the 3 vehicles at a cost of $14,600.00. Ken Hoffman 2nd. Trayce Warner opposed. Approved. Ken Hoffman made a motion to adjourn the meeting. Matt Williams 2nd. Meeting adjourned. ____________________________________ Robert Gayle, Mayor __________________________________________ Janet Robinson, City Clerk

PAGE 1144 CITY OF FLORENCE CITY COUNCIL MEETING January 7th, 2018 Monday, 6:30 p.m. Members present, Mayor Robert Gayle, Council members present, Trayce Warner, Reilly Reid, Ken Hoffman and Matt Williams. Others present, City Clerk, Janet Robinson, City Superintendent. Terry Britton, Judy Mills, Sara Dawson, Larry and Barb Creamer, Scott Zogelman, Kade Warner, Bev Baldwin, Mary Jane Grimmett, Mary Shipman, and Jeanie Meirowsky. Mayor Gayle called the meeting to order. Ken Hoffman made a motion to approve the December 17th, 2018 meeting minutes. Reilly Reid 2nd. Approved. Ken Hoffman made a motion to approve the December 27th, 2018 special meeting minutes. Trayce Warner 2nd. Approved. Reilly Reid made a motion to approve the January 2nd, 2019 special meeting minutes. Ken Hoffman 2nd. Approved. Trayce Warner made a motion to approve the January 7th, 2019 agenda. Ken Hoffman 2nd. Approved. Trayce Warner made a motion to approve warrant 2019-01 in the amount of $10,774.57. Ken Hoffman 2nd. Approved. Trayce Warner made a motion to approve ordering the needed signs for the city in the amount of $934.87. Reilly Reid 2nd. Approved. Mayor Gayle asked council members what their opinions were regarding the gymnasium floor and paying the $25,000 deductible to have it repaired. Mayor Gayle stated he had spoken with the asbestos company about the removal of the floor and they would be available to do the work the 2nd or 3rd week in February, and the job would take 2 weeks. Council members all agreed that fixing the floor was what needed to be done. Council members discussed replacing the floor with wood, or making it a concrete floor. Trayce Warner will get ahold of Darin Neufeld with EBH Engineering to look at the floor make sure that the building could withstand a concrete floor. Ken Hoffman made a motion to approve paying the $25,000.00 deductible to fix the gymnasium floor. Trayce Warner 2nd. Approved. Mayor Gayle will get prices for both a wood and concrete floor. Janet Robinson told council members that the Knudsen & Monroe auditors will be here January 16th, 17th, and 18th to do the 2018 financial audit. Trayce Warner no report. Reilly Reid asked if the boiler room door at the school building had been secured. Terry Britton stated it had. Ken Hoffman asked if Wood, who was the engineering firm picked to certify the dike, had been contacted to set up a meeting. Mayor Gayle stated he was waiting on a call back from Joe File to schedule a meeting.Hoffman asked if a meeting was going to be scheduled with the trash truck company in Georgia. Mayor Gayle stated he had a call into him to get a meeting scheduled. Gayle told council members that

PAGE 1145 CITY OF FLORENCE CITY COUNCIL MEETING January 7th, 2019 Monday, 6:30 p.m. Janet Robinson would be talking about financing options with the auditors from Knudsen & Monroe when they come to do the audit. Terry Britton asked about signage for the City vehicles. City Clerk, Janet Robinson will contact Western Associations to have stickers made for the doors. Mayor Gayle scheduled a work meeting for Monday, January 14th, 2018 at 6:30 p.m. Ken Hoffman thanked the Maintenance Department for working New Years Eve to get the sewer system cleaned out behind the City Building. Ken Hoffman made a motion to adjourn the meeting. Matt Williams 2nd. Approved. Meeting adjourned. ____________________________________ Robert Gayle, Mayor ____________________________________ Janet Robinson, City Clerk

PAGE 1146 CITY OF FLORENCE SPECIAL CITY COUNCIL MEETING January 17th, 2019 Thursday, 6:30 p.m. Members present, Mayor Robert Gayle, Council members present, Trayce Warner, Reilly Reid, Ken Hoffman, and Matt Williams. Others present, City Clerk, Janet Robinson, City Superintendent, Terry Britton, and Mike Warner. Mayor Gayle called the meeting to order. Mayor Gayle introduced Joe File with Woods Engineering, the engineering firm that will be doing the dike accreditation project, to council members. Mr. File explained the dike certification process to councilmembers and stated the total cost of the project would be around $86, 515, with the billing for the project being monthly. File stated the project would take approximately 6 months to complete weather permitting. File told council members that Wood’s would start the project in March. After much discussion, Trayce Warner made a motion to approve signing the contract with Woods Engineering to start the dike certification accreditation project. Ken Hoffman 2nd. Approved. Mayor Gayle told council members that the water and sewer rates needed to be looked at and council members needed to make a decision at the January 21st, 2019 council meeting on whether or not to increase the rates for 2019. After much discussion, Trayce Warner made a motion to adjourn the special meeting. Matt Williams 2nd. Approved. _______ ____________________________ Robert Gayle, Mayor ______________________________________ Janet Robinson, City Clerk

PAGE 1147 CITY OF FLORENCE CITY COUNCIL MEETING January 21st, 2019 Monday, 6:30 p.m. Members present, Mayor Robert Gayle, Council members present, Trayce Warner, Ken Hoffman, Reilly Reid and Matt Williams. Others present, City Clerk, Janet Robinson, City Superintendent, Terry Britton, Fire Chief, Mark Slater, Kade Warner, Mary Jane Grimmett, Scott Zogelman, Mary Shipman, Alex Simone, Bev Baldwin, Larry and Barb Creamer, Mike Warner, Evan Slater, Jimmy Shipman, and Chuck and Cathy DeForest. Mayor Gayle called the meeting to order. Trayce Warner made a motion to approve the January 3rd, 2019 meeting minutes. Ken Hoffman 2nd. Approved. Trayce Warner made a motion to approve the January 7th, 2019 special meeting minutes. Ken Hoffman 2nd. Approved. Ken Hoffman made a motion to approve the January 17th, 2019 special meeting minutes changing the name of the engineer firm hired to certify the dike to Wood Engineering. Reilly Reid 2nd. Apoproved. Matt Williams made a motion to approve the January 21st, 2019 agenda with the addition of 5a. Executive session, and 10a. Executive session. Reilly Reid 2nd. Approved. Trayce Warner made a motion to approve warrant 2019-02 in the amount of $15,478.73. Ken Hoffman 2nd. Approved. Insurance Planning Representative, Bill Henricks, told council members that EMC has chose not to renew the Cities Insurance Policy that will expire on April 1st, 2019. Henricks stated he was working with City Clerk, Janet Robinson to complete applications to be sent out to other markets, and encouraged council members to look at the application’s that Robinson had. Henricks stated that he fire department insurance policy would be renewed with EMC, however the City policy would not be due to too many claims at the gymnasium building. After much discussion, Henricks will keep council members updated on the application process. Council members thanked Henricks for attending the meeting. At 6:48, Matt Williams made a motion to enter into executive session for 30 minutes to discuss an individual employee’s performance pursuant to the non-elected personnel matter exception, K.S.A. 75-4319(b)(1). The open meeting will resume at 7:18 in City Hall. Reilly Reid 2nd. Approved. At 7:38, Ken Hoffman made a motion to exit executive session. Matt Williams 2nd. Approved. Trayce Warner made a motion to return to regular meeting. Matt Williams 2nd. Approved. Matt Williams stated he would like to review the personnel handbook at a work meeting. Mayor Gayle set a date of January 29th, 2019 at 6:30 for a work meeting. Mayor Gayle told council members that action on an increase in the water/sewer rates needed to be decided, and if no action is taken the rates will automatically increase by 3% per the ordinances, at the

PAGE 1148 CITY OF FLORENCE CITY COUNCIL MEETING January 21st, 2019 Monday, 6:30 p.m. end of January. Trayce Warner stated she was not in favor of raising the rates in 2019 due to the big increase in August, 2018, and made a motion not to raise the water/sewer rates for 2019. Ken Hoffman stated if the rates are not raised in 2019, in 2020 they need to increased. After much discussion, Ken Hoffman 2nd. Reilly Reid opposed along with Matt Williams. Mayor Gayle told council members that with upcoming expenses at the water plant, rates should be raised, but ayed Warner’s motion that no increase in water/sewer rates in 2019. Approved. Mark Slater asked council members to approve the purchase of a 1993 Ford fire truck that the Walton fire department had for sale for $8,000.00. Slater stated he had shown council members pictures of the truck at the previous meeting, and told council members that his department would be getting rid of the Mack Fire truck. After much discussion, Ken Hoffman made a motion to approve purchasing the 1993 Ford Fire truck from the Walton Fire Department for a cost of $8,000.00. Matt Williams 2nd. Approved. Slater stated he received a grant from the State Fire Marshall’s office to purchase 3 sets of bunker gear. Slater told council members that his department had been on 31 runs in 2018, and three runs so far this year. Slater reminded council members of the upcoming annual Fire Department Pancake Feed on February 3rd, 2019 from 7:00 a.m. to 12:30 p.m. Slater told council members that there was a school bus parked at 228 W. 6th Street that had a wood burning stove in it, the vent pipe coming out of the window. Trayce Warner made a motion to allow Fire Chief, Mark Slater to investigate the safety of the wood stove. Ken Hoffman 2nd. Approved. Evan Slater and Jimmy Shipman with the ball park committee, addressed council members about the money in the Ball Park Improvement fund. Council members asked Shipman and Slater if they were intending to pay for electricity bill from the 3 months the lights were used at the ball park during tournament times and practices totaling $1,063.27 out of the Ball Improvement Fund. Ken Hoffman suggested that a contract be put into place stating the policies of the and procedures of how the expenditures would be handled in the future. Slater told council members that his team was due to have the league tournament in Florence, and also, another tournament would be held over Labor Day weekend. After much discussion, Evan said to pay the entire $1,063.27 for the electricity out of the Ball Park Improvement Fund. Representatives from the ball park committee and council members will discuss the contract at the upcoming work meeting on January 29th, 2019 at 6:30 p.m. Mayor Gayle will call Westar to find out the cost per hour to have the ball park lights on. Matt Williams made a motion to take the $1,063.27 electricity bill out of the ball park improvement fund. Reilly Reid 2nd. Approved. City Superintendent, Terry Britton asked council member to consider purchasing cold patch from PMSI. Britton stated that 1 pallet could be purchased for $8.50 per bag, or 2 pallets for 8.00 per bag, with 60 bags on a pallet. Trayce Warner made a motion to purchase 2 pallets of cold mix from PMSI at a cost of $8.00 per bag for a total of $960.00, with negotiation done on the delivery. Reilly Reid 2nd. Approved. Britton told council members that the windshield on the F150 needed replaced, and would cost $160.00 installed. Council members agreed to replace the windshield. City Clerk, Janet Robinson told council members she would not be attending the February 10th council meeting.

PAGE 1149 CITY OF FLORENCE CITY COUNCIL MEETING January 21st, 2019 Monday, 6:30 p.m. Trayce Warner told council members that she was the democratic candidate for the for the 4th District. Warner stated that if she is elected she will resign from the City Council in November, and if she is not elected she will finish out her term on the council, but would not be running for reelection. Warner thanked everyone for their support. Reilly Reid no report. Ken Hoffman reported that drainage was still an issue on Grandview and needed to be worked on. Hoffman told council members that he would like to see more law enforcement on the ordinance against “junk vehicles” in the city. Matt Williams stated he would like to have a copy of the water bill delinquent list every month. Ken Hoffman asked Trayce Warner if she had heard anything from engineer Darin Neufeld regarding the concrete floor at the gymnasium. Warner stated he had been out of town, but would call him again. Warner told council members that Neufeld could possibly get the building plans from the Board of Education. Mayor Robert Gayle presented council members with two bids on a different trash truck. One bid was for a 2006 Crane Carrier, Cummins ISC300 HP, Allison 3500RDS, with approximately 25,000 miles/3600 hours at a price of $124,500, and a 2010 Crane Carrier Extended Cab Chassis LET2, ISC 300HP, Allison 3500RDS at cost of $124,500. After much discussion, Mayor Gayle called for a work meeting on Thursday, January 24th, 2019 at 6:30 p.m. to have a telephone conversation with Joel Usher out of Gainesville, GA who provided the quote’s to Gayle, so council members could visit with him about the trucks. Ken Hoffman stated that the stand pipe was leaking at the maintenance shop. Mayor Gayle reported that he had met with Paul Attwater, and the water lease agreement was very close to being agreed upon. Scott Zogelman stated there was an ongoing problem with dogs running at large in the city. At 8:46 p.m., Matt Williams Matt Williams made a motion to enter into executive session for 20 minutes to discuss an individual employee’s performance pursuant to the non-elected personnel matter exception, K.S.A. 75-4319(b)(1). The open meeting will resume at 9:06 p.m. in City Hall. Reilly Reid 2nd. Approved. At 9:10, Trayce Warner made a motion to exit executive session. Ken Hoffman 2nd. Approved. Ken Hoffman made a motion to return to regular meeting. Reilly Reid 2nd. Approved.

PAGE 1150 CITY OF FLORENCE CITY COUNCIL MEETING January 21st, 2019 Monday, 6:30 p.m. Matt Williams made a motion to approve hiring Dana Gayle as a full time employee, working under City Clerk, Janet Robinson as the Utility Clerk, and under City Superintendent, Terry Britton as the maintenance water operator. Reilly Reid 2nd. Approved. Matt Williams made a motion to adjourn the meeting. Ken Hoffman 2nd. Meeting adjourned. __________________________________________ Robert Gayle, Mayor _________________________________________________ Janet Robinson, City Clerk

PAGE 1150 CITY OF FLORENCE CITY COUNCIL MEETING January 28th, 2018 Tuesday, 1:30 p.m. Members present, Mayor Robert Gayle, Council members present, Trayce Warner, Reilly Reid, Ken Hoffman, and Reilly Reid. Mayor Gayle called the meeting to order. Council members contacted Joel Usher Blue Sky Refurbishing about the 2006 Crane Carrier trash truck that the City was looking into purchasing at a cost of 124,000.00 via telephone. Council members each had a chance to ask specific questions about the vehicle which Mr. Usher answered all at length. Council members thanked Mr. Usher for his time. After much discussion, Trayce Warner made a motion to approve sending Ken Hoffman to Atlanta, GA overnight to look at the vehicle with Joel Usher. Matt Williams 2nd. Approved. Trayce Warner made a motion to wire the $12,450.00 refundable deposit to Blue Sky Refurbishing, LLC out of the Solid Waste account. Ken Hoffman 2nd. Approved. Trayce Warner made a motion to approve all expenses on Hoffman’s trip be paid for by the City. Reilly Reid 2nd. Approved. Reilly Reid made a motion to adjourn the meeting. Ken Hoffman 2nd. Meeting adjourned. __________________________________________ Robert Gayle, Mayor ___________________________________________ Janet Robinson, City Clerk

PAGE 1151 CITY OF FLORENCE CITY COUNCIL MEETING February 4th, 2019 Monday, 6:30 p.m. Members present, Mayor Robert Gayle, Council members present, Trayce Warner, Reilly Reid, Ken Hoffman and Matt Williams. Others present, City Clerk, Janet Robinson, City Superintendent, Terry Britton, Fire Chief, Mark Slater, Mary Jane Grimmett, Bev Baldwin, Mary Shipman, Larry & Barb Creamer, Susan Reid, Judy Mills and Sara Dawson. Mayor Gayle called the meeting to order. Reilly Reid made a motion to approve the January 21st, 2019 meeting minutes. Ken Hoffman 2nd. Approved. Ken Hoffman made a motion to approve the January 28th, 2019 special meeting minutes. Reilly Reid 2nd. Approved. Trayce Warner made a motion to approve the February 4th, 2019 agenda. Ken Hoffman 2nd. Approved. Ken Hoffman made motion to approve warrant 2019-03 in the amount of $4,744.45. Matt Williams 2nd. Approved. Mayor Gayle told council members that a citizen had inquired about putting a tiny house on the lots across the street from the swimming pool. After much discussion, Trayce Warner made a motion to table the item until more research could be done on how it would effect the zoning ordinance. Ken Hoffman 2nd. Approved. Chief Slater told council members that the annual pancake feed was a success, bring in approximately $3,700.00. Slater told council member that the new truck was put into service. Slater told council members that he would be out of town from February 8th, 2019 through February 20th, 2019. Mark Slater asked council members to consider having executive sessions regarding personnel reasons at the end of the meeting. Terry Britton told council members that the clutch needed replaced on the dump truck at a cost of $260.00. Matt Williams made a motion to approve purchasing a new clutch for the dump truck for $260.00. Reilly Reid 2nd. Approved. Police Officer, Derek Fetrow asked council members to consider revisiting the dog ordinance to make some stricter laws on dogs running at large. Council members will visit the animal section in the ordinance book at a upcoming work meeting. Mary Jane no report. Susan Reid told council members that next fundraiser would be held on February 11th, 2019 starting at 5:00 p.m. in the Library with beef/chicken & noodles with mashed potatoes being served. Reid told council members that the proceeds would be split with the Christian Church youth group for their trip to Branson, MO.

PAGE 1152 CITY OF FLORENCE CITY COUNCIL MEETING February 4th, 2019 Monday, 6:30 p.m. Janet Robinson no report. Trayce Warner told council members she had heard from Darin Neufeld, with EBH Engineering firm, who had found the plans for the gymnasium building, and copies would be made for the city. Warner stated he had found that the gymnasium was built on bed rock, however, she felt he should look at the floor to see if the support boards would hold up if a cement floor was put down. Trayce Warner made a motion to contact Darin Nuefeld to physically inspect the support of the gym floor. Ken Hoffman 2nd. Approved. Reilly Reid no report. Ken Hoffman no report. Matt Williams asked if a list of delinquent water bills was available. City Clerk, Janet Robinson, stated that on would be provided at the next council meeting due to it being the first of the month. Williams asked when the audit report would be given. Robinson stated she would be out of town for the next scheduled council meeting, and told council members that Knudsen & Monroe was available to come on February 25th, to give the audit report. Trayce Warner made a motion to postpone the scheduled February 18th, council meeting and have it February 25th, so Robinson and Knudsen & Monroe could attend the meeting. Ken Hoffman 2nd. Approved. Mayor Gayle told council members that the hand held chlorine meter was needing replaced at a cost of $444.00. Gayle told council members that the numbers between the CL17 and the hand held meter were off. After much discussion, Reilly Reid made a motion to approve purchasing a new hand held meter at a cost of $444.00. Trayce Warner 2nd. Approved. Mayor Gayle told council members that the chart on the wall that regulates the water tower level was not working correctly, causing the water tower to overflow. Mayor Gayle stated he was researching the issue, but wanted council members to be aware of the situation. Mayor Gayle stated if the fire department needed a lot of water, the would need to contact him so he could manually start filling the tower. Mayor Gayle told council members and the community that negotiations with the DeForest Family were in the final drafting as of today, and after City Attorney, Randy Pankratz and the Division of Water Resources and the City Council read over the contract, there would be a special meeting for the vote of the council and the signing, and asked that the American Legion be rented at a cost of $100.00 to provide enough room for everyone to attend. Ken Hoffman made a motion to have the special meeting to sign the contract at the American Legion for a cost of $100.00. Matt Williams 2nd. Reilly Reid ayed, and then

PAGE 1153 CITY OF FLORENCE CITY COUNICL MEETING February 4th, 2019 Monday, 4:30 p.m. struck his vote from the table. Trayce Warner opposed. Reilly Reid abstained. Approved. Matt Williams made a motion to adjourn the meeting. Ken Hoffman 2nd. Meeting adjourned. ___________________________________ Robert Gayle, Mayor __________________________________________ Janet Robinson, City Clerk

PAGE 1154 CITY OF FLORENCE SPECIAL CITY COUNCIL MEETING February 20th, 2019 Wednesday, 6:30 p.m. Members present, Mayor Robert Gayle, Council members present, Trayce Warner, Ken Hoffman, Reilly Reid, and Trayce Warner. Others present, City Clerk, Janet Robinson. Mayor Gayle called the meeting to order. Mayor Gayle asked council members to vote the resolution to purchase the 2006 Crane Carrier from Blue Sky Refurbishing, the financing terms, along with the financing company they would like to go with. Mayor Gayle told council members that the cost of the vehicle was $124,500.00 along with $3,500 shipping costs, in which a $12,400.00 deposit had already been paid, leaving the balance due on the vehicle $115,550.00. Ken Hoffman reported he had went to Atlanta to look over the truck, and stated he found a few issues that the company was willing to fix before it left their facility. Hoffman stated he had found cracks on both sides of the tailgate lift, and they agreed to grind those out, reweld and repaint the cracks, the suspension seat on the driver side was not installed, which was agreed to be installed, along with changing the tires on the rear to 1100/22-5’s, which they also agreed to changing. Hoffman stated they went on a test drive, and the truck had plenty of power, sounded great, breaks worked good, and every thing functioned correctly, however, when they approached a hill, the turbo blew, which they agreed to fix. Hoffman stated the cab looked brand new and there we no leaks anywhere on the truck After much discussion, Hoffman stated that he recommended purchasing the truck. Matt Williams made a motion to approve the 2006 Crane Carrier for a total cost of $128,000.00 included shipping. Reilly Reid 2nd. Approved. Reilly Reid made a motion to approve cashing in the $20,000 CD, taking $32,550 out of the Solid Waste Reserve account, and financing $63,000. Ken Hoffman 2nd. Approved. Reilly Reid made a motion to finance the $63,000.00 at 4.50% with Cottonwood Valley Bank. Trayce Warner 2nd. Reilly Reid modified his motion to finance with Cottonwood Valley Bank if they lowered the interest rate to 4.25%. Trayce Warner 2nd. Approved. Matt Williams made a motion to adjourn the meeting. Reilly Reid 2nd. Meeting adjourned. _________________________________________ Robert Gayle, Mayor __________________________________________ Janet Robinson, City Clerk

PAGE 1157 CITY OF FLORENCE SPECIAL CITY COUNCIL MEETING February 22nd, 2019 Friday, 6:30 p.m. Members present, Mayor Robert Gayle, Council members present, Reilly Reid, Ken Hoffman, and Matt Williams. Trayce Warner absent. Others present, City Clerk, Janet Robinson. Mayor Gayle called the meeting to order. Mayor Gayle explained to council members that Central National Bank was not able to provide proof of the 4.25% interest financing due to no resolution being passed allowing a different financial institution to give a proposal on the financing other than the Cities official bank. Mayor Gayle stated that without proof of the 4.25% that Central National proposed, Cottonwood Valley Bank would not lower their rate of 4.50%. After much discussion, Matt Williams made a motion to approve Resolution 2019-01, financing $80,000.00 with Cottonwood Valley Bank with an interest rate at 4.50%. Reilly Reid 2nd. Approved. Ken Hoffman made a motion to adjourn the special meeting. Matt Williams 2nd. Meeting adjourned. ___________________________________________ Robert Gayle, Mayor ________________________________________________ Janet Robinson, City Clerk

PAGE 1158 CITY OF FLORENCE CITY COUNCIL MEETING February 25th, 2019 Monday, 6:30 p.m. Members present, Mayor Robert Gayle, Council members present, Trayce Warner, Ken Hoffman, and Matt Williams. Reilly Reid absent. Others present, City Clerk, Janet Robinson, City Superintendent, Terry Britton, Fire Chief, Mark Slater, Mary Jane Grimmett, Mike Warner, Bev Baldwin, Kade Warner, Larry & Barb Creamer, Sara Dawson, Judy Mills and Alex Simone. Mayor Gayle called the meeting to order. Ken Hoffman made a motion to approve the February 4th, 2019 meeting minutes. Trayce Warner 2nd. Approved. Trayce warner made a motion to approve the February 20th, 2019 special meeting minutes with the correction that a $12,500 deposit had been paid on the trash truck. Ken Hoffman 2nd. Approved. Trayce Warner made a motion to approve the February 25th, 2019 agenda. Ken Hoffman 2nd. Approved. Trayce Warner made a motion to approve warrant 2019-04 in the amount of $23,826.70. Ken Hoffman 2nd. Approved. Vonda Brecheisen with Knudsen & Monroe presented council members with the 2018 final audit report, telling council members that no findings occurred, and there were no budget violations. Brecheisen went over the audit report with council members. After much discussion, Council members thanked Brecheisen for her report, and attending the meeting. City Clerk, Janet Robinson told council members that the office was in need of a new printer, and asked council members to consider leasing a multi purpose printer from 360 document solutions. Robinson stated that they supply all the toner for the printer, and do all the maintenance. Trayce Warner made a motion to approve signing a 5 year lease with 360 documents solutions for a mutli purpose printer at a cost of $269.95 per month. Matt Williams 2nd. Approved. Fire Chief Mark Slater told council members that the fire department had been on 2 runs since his last report. Slater stated that the property owner at 315 W. 8th Street burned two garages. Slater stated that the property owner called Marion County about the control burn, in which the county should have told them no, however, didn’t. Slater stated he had visited with the property owners about the open burning ordinance in effect, and told the property owners that there was proper protocol that needed to be followed in the future. Slater asked council members to consider the looking at the open burning ordinance in the future. Slater told council members that Marion County fire departments were working to build a task force where departments would stay together and leave together. Slater stated that Marion County departments would be in the same area at the same time. Slater told council members that one truck would be used on the force and it would not respond unless it’s fully staffed. Slater showed council members the decals that had been put on the new fire truck. City Superintendent, Terry Britton told council members that he had a court commitment March 7th, 8th, and 11th, and would be gone. Britton asked council members to purchase a much needed torch and

PAGE 1159 CITY OF FLORENCE CITY COUNCIL MEETING February 25th, 2019 Monday, 6:30 p.m. leasing the oxygen bottles from Airgas, Inc. Ken Hoffman made a motion to purchase a torch and lease the oxygen bottles from Airgas. Matt Williams 2nd. Approved. Mary Jane Grimmett presented council members with the February 2019 financials, and stated the bottom amount was off due to a journal entry made by the auditor in December, which had been taken care of. Grimmett told council members that the monthly fundraiser at the Library would be held March 11th, 2019, and taco’s would be served. Grimmett told council members that a quilt made out of Labor Day t-shirts was going to be raffled off over Memorial Day at the Library. Mayor Gayle told council members that EBH Engineer Darin Neufeld, had looked at the gymnasium and suggested that a rubberized floor be put down. Neufled had told Gayle, that the gymnasium was a very solid structure. City Clerk, Janet Robinson stated the new trash truck would be delivered Thursday or Friday. Trayce Warner made a motion to change the March 5th, 2019 regular meeting to March 6th, 2019 at 6:30 p.m. Ken Hoffman 2nd. Approved. Ken Hoffman made a motion to approve holding a work meeting March 14th, 2019 at 6:30 p.m. Matt Williams 2nd. Approved. Matt Williams told council members that the area at the maintenance shop by the dumpsters needed rock. After much discussion, Ken Hoffman made a motion to approve putting clean rock 2 inch or bigger at the city maintenance shop by the dumpsters. Trayce Warner 2nd. After much discussion, Ken Hoffman amended his motion to include Cottonwood Street between 6th and 7th Streets, Cottonwood Street to Barker, and 3 Street South of the Post Office. Matt Williams 2nd. Approved. Mayor Gayle asked Terry Britton to feather out the man hole cover with asphalt by the swimming pool so it didn’t stand up so high. Matt Williams stated Terry Britton had exceeded his 90 day probation period and his pay should be increased $1.00 per hour as was stated when he was hired, retro to this pay period. Mayor Gayle told council members the telemetry meter at the water plant was not working properly causing the water tower to overflow, so it was being shut off manually. Mayor Gayle stated a new transmitter was ordered for $715.00 from ACES. Mayor Gayle told council members that he found manuals on Ebay for the old Honeywell Unit, and the cost to replace that unit was $10,000.00. Mayor Gayle asked council members to consider attending the upcoming water conference, Terry Britton, Dana Gayle, and himself would be attending. Matt Williams made a motion to adjourn the meeting. Ken Hoffman 2nd. Meeting adjourned. ____________________________________ Mayor, Robert Gayle _________________________________________ Janet Robinson, City Clerk

PAGE 1160 CITY OF FLORENCE CITY COUNCI MEETING March 5th, 2019 Tuesday, 6:30 p.m. Members present, Mayor Robert Gayle, Council members present, Trayce Warner, Reilly Reid, Ken Hoffman and Matt Williams. Others present, City Clerk, Janet Robinson, City Superintendent, Terry Britton, Fire Chief, Mark Slater, Mary Jane Grimmett, Mike Warner, Judy Mills, Bev Baldwin, Louis Voelker, Larry & Barb Creamer, Jeannie Meierowsky, Alex Simone, Kade Warner, and Susan Reid. Mayor Gayle called the meeting to order. Ken Hoffman made a motion to approve the February 22nd, 2019 special meeting minutes with the correction that the city financed $83,000.00 from Cottonwood Valley Bank. Matt Williams 2nd. Approved. Trayce Warner made a motion to approve the February 25th, 2019 meeting minutes with the corrected of the meeting date being changed to March 5th. Matt Williams 2nd. Approved. Trayce Warner made a motion to approve the March 5th, 2019 agenda with the addition of 6a. Executive Session. Ken Hoffman 2nd. Approved. Trayce Warner made a motion to approve warrant 2019-05 in the amount of 414,239.48. Ken Hoffman 2nd. Approved. At 6:40 p.m., Ken Hoffman made a motion to enter into executive session for 45 minutes pursuant to K.S.A. 75-4319(b)(1) for attorney client discussion. Matt Williams 2nd. Trayce Warner opposed. Approved. At. 7:25, Trayce Warner made a motion o exit executive session. Ken Hoffman 2nd. Approved. Ken Hoffman made a motion to return to regular meeting. Matt Williams 2nd. Approved. Trayce Warner made a motion to accept the DeForest water lease agreement presented, and approved Mayor Gayle, and City Clerk, Janet Robinson to sign off on the agreement. After much discussion, Trayce Warner amended her motion to approve accepting the DeForest water lease agreement, contingent on the DeForest’s signatures on the agreement within the 14 day limit, approval by he Kansas Water Resorurces, and changing the anniversary date of the lease to when the agreement is signed. Ken Hoffman 2nd. Approved. Mayior Gayle briefly went over the lease agreement with community members stating the lease was for a fixed term of 50 years at a cost of $4,000 each year, and the lease would be adjusted each year by the service connections and how much of an increase in the water rates took from the previous year. Mayor Gayle also stated that the new lease gave the city an easement from the springs to the filter plant for the Main water line. Gayle stated that no drilling for oil or gas will be allowed within 1,000 feet of the springs. Gayle thanked the DeForest family for their patience and stated the end result is a lot better than what it was. Bill Henricks presented council members with the renewal Fire Pak policy which was $589.00 higher due to the addition of the new fire truck. Trayce Warner made a motion to approve the Fire Pak renewal as presented. Ken Hoffman 2nd. Approved. Henricks presented a quote for the city policy with Traveler’s and asked council members to review to quote before Monday, March 14th, 2019 when he would return to go over the quote with council members at the scheduled work meeting. Trayce Warner told council members she would be leaving for Texas on the 11th, and would be gone all week. Council members agreed to moving the work meeting to March 11th, 2019 at 6:30 p.m. Henricks will attend the meeting on March 11th, 2019 to go over the Traveler’s insurance quote. Council member thanked Henricks for attending the meeting.

PAGE 1161 CITY OF FLORENCE CITY COUNCIL MEETING March 5th, 2019 Tuesday, 6:30 p.m. Mayor Gayle told community members that when the water lease agreement is ready for the final signatures, a special meeting would be called and the agreement would be signed, and a reception would be held at the American Legion afterward. At 7:51, Matt Williams made a motion to enter into executive session pursuant to the non-elected personnel matter, exception, K.S.A. 75-4319(b)(1) for 5 minutes. The open meeting will resume in the City Building at 7:56 p.m. Ken Hoffman 2nd. Approved. At 7:56 p.m., Trayce Warner made a motion to exit executive session. Matt Williams 2nd. Approved. Trayce Warner made a motion to return to regular meeting. Matt Williams 2nd. Approved. Trayce Warner made a motion to approve the purchase of a surveillance camera system not to exceed $500.00, and authorized Terry Britton to contact Eagle Communications about having the internet installed at the maintenance shop. Matt Williams 2nd. Approved. Fire Chief, Mark Slater told council members that department members would be going to wild training on Saturday, March 9th, 2019 in Hillsboro. Slater stated that Kaycee and Evan and Zane Slater would be going to the Quivira, Kansas Scout Ranch on March 26th for training and would return the next day, and would be taking one fire truck and the Chevy Impala, at no cost to the city. Terry Birtton no report. Scott Zogelman told council members that PRIDE would be meeting in the future to have discussions about the adoption of the flower planters. Mary Jane reported that the February financials were finished with no errors, and she would present the report at the next council meeting. Susan Reid told councilmembers that the Library would be holding their monthly fund raiser on March 11th, 2019at 5:00 p.m. with a taco bar being served. Reid stated that the proceeds would be split with the Community Garden, and invited everyone to attend. City Clerk, Janet Robinson asked for permission to publish ads in the paper for a Swimming Pool Manager and accepting bids for the Hillcrest Cemetery mowing. Trayce Warner no report. Reilly Reid asked about the gymnasium floor. Mayor Gayle stated that their machine broke down and they were waiting on parts to fix it. Mayor Gayle will call them to find out when they would be back to finish the project. Ken Hoffman no report. Matt Williams told council members that American Family had giving a quote for the cities insurance which was comparable to what we had before. Janet Robinson will contact American Family and invite them to a work meeting on March 7th, 2019 at 6:30 to go over the quote. Williams stated he would like to have invite other auditing firms quote on the providing the annual audit services.

PAGE 1162 CITY OF FLORENCE CITY COUNCIL MEETING March 5th, 2019 Tuesday, 6:30 p.m. Mayor Gayle asked council members who would be attending the KRWA water conference. After much discussion, Matt Williams made a motion to approve Trayce Warner, Matt Williams and Terry Briton to attend on March 27th, 2019, and Bob and Dana Gayle would be attending March 26th, 27th, and 28th, 2019. Ken Hoffman 2nd. Approved. Mayor Gale reported that the water tower issue had been repaired. Mayor Gayle stated that he tuburity levels had tested high the last couple of weeks and was monitoring if every closely. Matt Williams asked about the official depository resolution that needed to be approved so the CD’s could be moved to a bank that offers higher interest rates. Trayce Warner stated that after talking to Kelly Linnens, a notice is sent to the city 30 days before a CD’s maturity date, in which can be negotiated at that time. Mayor Gayle stated that Central National had found a resolution that the city passed, and that they would offer 2.45% interest on the checking account but was not sure on the interest rate on CD’s. Matt Williams asked when the first payment on the trash truck was due. City Clerk, Janet Robinson stated it would be made at the end of March. Robinson told council members it was going to save the city interest money in the long run. Matt Williams was not in favor of making the March payment and asked that the payment not be made until June. Matt Williams made a motion to adjourn the meeting. Ken Hoffman 2nd. Meeting adjourned. _______________________________________________ Robert Gayle, Mayor _____________________________________________________ Janet Robinson, City Clerk

PAGE 1163 CITY OF FLORENCE CITY COUNCIL MEETING March 18th, 2019 Monday, 6:30 p.m. Members present, Mayor Robert Gayle, Council members present, Trayce Warner, Reilly Reid, Ken Hoffman, and Matt Williams. Others present, City Clerk, Janet Robinson, City Superintendent, Terry Britton, Fire Chief, Mark Slater, Mary Jane Grimmett, Kade Warner, Scott Zogelman, Bev Baldwin, Dana Gayle, Larry & Barb Creamer, Jolene Gayle, Mary Shipman, Paul Attwater, Susan Reid, Jeannie Meirowsky, Mike Warner, and Cody Warner. Mayor Robert Gayle called the meeting to order. Ken Hoffman made a motion to approve the March 5th, 2019 meeting minutes with the addition that under the advice of the City Attorney, Randy Pankratz, Trayce Warner admended her motion to approve accepting the Deforest water lease agreement, contingent on the DeForest’s signatures on the agreement within the 14 day limit, approval by the Kansas Water Resources, and changing the anniversary date of the lease to when the agreement is signed, the CD’s could be put out for bids to a bank that offers higher interest rates, correcting a typo of the spelling of Mayor, and striking the last sentence of the next to the last paragraph on page 1162.. Matt Williams 2nd. Approved. Reilly Reid made a motion to approve the March 18th, 2019 agenda with the addition of 10a. Executive Session. Ken Hoffman 2nd. Approved. Trayce Warner made a motion to approve warrant 2019-05 in the amount of $15,510.56. Ken Hoffman 2nd. Approved. Linda Long presented council members with the signed agreement by all parties between the City of Florence and the DeForest family. Linda thanked council members for working together to get the agreement signed and agreed upon by all parties. Long gave a special thank you to Paul Attwater Chuck DeForst and Bob Gayle for all their hard work. Ken Hoffman thanked all involved parties for all their hard work getting the agreement signed and in place and gave a special thank you to Bob Gayle and Paul Attwater for going he extra mile to get the agreement in place with everyone being satisfied Matt Williams made a motion to approve moving the city insurance to American Family at a cost of approximately $27,498.00. Ken Hoffman 2nd. Approved. Susan Reid told councilmembers that she would like to have permission from council members to allow the Library to purchase banners to be placed on the light poles on Main Street. Reid presented council member with a sample copy of the banners that the Library where the banner would have a classic picture of Florence in the middle and state the historic point’s of interest along Main Street on the bottom. Reid stated she was hoping to purchase the banners that the wind go through, and they would be double bracketed, and would stay up year round. After much discussion, Matt Williams gave the Library Board permission to hang banners on the light poles on Main Street contingent to Westar Energy’s approval. Ken Hoffman 2nd. Approved. Mayor Gayle asked council members to approve Ordinance 830, the enhanced cereal malt beverage ordinance. Gayle told council members that due to the change in the law from convenience stores selling 3.2% alcohol to 6.% alcohol the ordinance needed upadating. Trayce Warner made a motion to approve ordinance 830. Matt Williams 2nd. Approved. Mark Slater asked council members for permission for himself and Mike Warner to attend the firefighters conference in Salina April 25-April 27, 2019 at a total cost of $586.00, being split between the General Fire fund and the Fire Special fund. Ken Hoffman approved sending Slater and Warner to firefighters conference at a cost of $586.00. Trayce Warner 2nd. Matt Williams abstained Approved. Chief Slater told council members that the Mack fire truck was listed with Brindlee Mountain Fire Apparattus’s website that receives national attention, the biggest used fire

PAGE 1154 CITY OF FLORENCE CITY COUNCIL MEETING March 18th, 2019 Monday, 6;30 p.m. truck company in the states. Slater told council members that the high end the department was asking for the Mack was $8,500.00 to $8,800, and $5,000.00 minimum end. Slater stated they charge 10% of the sale of the truck for advertising. Terry Britton no report. Scott Zogelman told council members that the annual engine inspection was done on the ambulance, where a fuel leak was discovered which is a chronic problem for that engine. Zogelman stated the leak would be repaired March 26th, 2019. Zogelman stated that the inside inspection would be done if the future. Zogelman told council members that the fuel cost not being paid by the county was a problem from way in the past, before the present City Clerk, and EMS board. Zogelman told council members that he had talked to the new EMS director about this issue, and the director agreed to go back to the first of the year and reimburse the city. Zogelman suggested council members visit the ambulance agreement, and ask that the county be charged a monthly fee for housing the ambulance and the utilities. Mary Jane Grimmett presented council members with the February financials. Janet Robinson no report. Trayce Warner asked for an update of the gymnasium floor. Mayor Gayle stated the floor was all scraped out, however, they left without cleaning up the dust mess that was everywhere. Mayor Gayle will call the company and have them come back to clean up the dust. Trayce Warner stated Darin Neufeld had sent her contact information from Epoxy Coating Specialists who installs leveling compound and the flooring. Warner stated that the original quote was $7.00 a square foot is what he estimated, but doesn’t want to give us a quote on paper until he sees it, which will happen after spring breaks. Terry Britton stated they did save the center piece of the floor which will be put on plywood. Trayce Warner asked Ken Hoffman to meet with her in the near future to work on the ball park agreement. Trayce Warner stated the maturity date for the CD was coming up, and it was time to check with the bank on the interest rate. City Clerk, Janet Robinson stated she would be getting with Kelly Linnens on March 25th to report back on the interest rate. Matt Williams asked if a decision needed to be made on the cd renewal. Trayce Warner stated if were going to negotiate the interest rate, a meeting should be held. Matt Williams agreed, and suggested another option would be to roll the cd into a savings account which would draw more interest than the 0.10% interested rated currently being offered. After discussion, a Special meeting will be beld on March 25th, 2019 at 6:30 to discuss what Robinson found out from Linnens, and make a decision on the cd renewal. Matt Williams suggested inviting Kell Linnens to the meeting. Matt Williams stated he would like to schedule a work meeting to go over the personnel handbook. Mayor Gayle stated there would be a class offered at the Water Conference, and suggested waiting until after that to proceed with the handbook review. Mayor Gayle no report. Jeannie Meirowsky asked councilmembers if a decision was made at the last council meeting after they came out of executive session. Trayce Warner stated that council members approved the purchase of a security camera system for the maintenance shop area. Meirowsky asked when a copy of the new water lease agreement would be available for her to look at. Mayor Gayle stated copies of the agreement would be made the following day. Insurance agent, Bill Henricks asked council members to email him an explanation of why they chose to go with American Family for the insurance renewal. Janet Robinson will forward Henricks a copy of the quote from American Family.

PAGE 1155 CITY OF FLORENCE CITY COUNCIL MEETING March 18th, 2019 Monday, 6:30 p.m. Scott Zogelman stated that 4 wheelers are becoming a problem. Matt Williams stated he had contacted Officer Derek Fetrow about the issue over the weekend. Zogelman stated that a tiny house was placed on a property on Main Street, and asked what the rules were regarding them. Mayor Gayle will find out what the plan for the tiny house was. Commuity members expressed their concerns about dogs running at large. At 7:34, Matt Williams made a motion to enter into executive session pursuant to the non-elected personnel matter, exception, K.S.A. 75-4319(b)(1) for 30 minutes. The open meeting will resume in the City Building at 8:04 p.m. Reilly Reid 2nd. Approved. Ken Hoffman made a motion to exit executive session. Matt Williams 2nd. Approved. Ken Hoffman made a motion to return to regular meeting. Matt Williams 2nd. Approved. Trayce Warner made a motion to adjourn the meeting. Matt Williams 2nd. Approved. _____________________________________________ Robert Gayle, Mayor ________________________________________________ Janet Robinson, City Clerk

PAGE 1156 CITY OF FLORENCE CITY COUNCIL MEETING April 9th, 2019 Tuesday, 11:00 a.m. Members present, Mayor Robert Gayle, Council members present, Trayce Warner, Reilly Reid, and Ken Hoffman. Matt Williams absent. Others present, City Clerk, Janet Robinson, City Superintendent, Terry Britton, Mary Jane Grimmett, and Kade Warner. Mayor Gayle called the meeting to order. Ken Hoffman made a motion to approve the March 18th, 2019 meeting minutes. Reilly Reid 2nd. Approved. Trayce Warner made a motion to approve the April 9th, 2019 agenda. Ken Hoffman 2nd. Approved. Reilly Reid made a motion to approve warrant 2019-06 in the amount of $3,077.34. Ken Hoffman 2nd. Approved. Reilly Reid made a motion to approve renewing the $40,000.00 CD with Cottonwood Valley Bank at 2.48% interest. Trayce Warner 2nd. Approved. Ken Hoffman suggested moving all the CD’s to renew on one date. Mayor Gayle opened the 2019 mowing bids for Hillcrest Cemetery. Grassclippers came in at $1,200.00 per mow, Taylor Lawn bid $1,125.00 per mow, Mow Joe’s was $725.00 per mow, and Esthetic Tree Service bid $800.00 per mow. Reilly Reid made a motion to accept he bid from Esthetic Tree Service in the amount of $800.00 per mow. Trayce Warner 2nd. Mayor Gayle asked council members for approval to haul water to Morningstar Ranch to fill their swimming pool. Trayce Warner stated that the cost of 60,000 gallons of water would be approximately $777.00. After much discussion, Reilly Reid made a motion to approve hauling water to Morningstar Ranch to fill their swimming pool and charging $250.00 for the water with a written statement that an increased fee would be charged the following year. Ken Hoffman 2nd. Approved. City Superintendent, Terry Britton told council members that the cost of the decals for the trash truck was $950.00 including a $150.00 installation fee. Ken Hoffman made a motion to approve the purchase of the decals and the installation fee. Reilly Reid 2nd. Approved. Britton told council members that he was needing a new sprayer and had found a 40 gallon sprayer with a trailer and boom at a cost of $350.00. After much discussion, Reilly Reid made a motion to approve the purchase of a sprayer allowing Britton to decide what sprayer to purchase. Ken Hoffman 2nd. Approved. Britton asked council members if the city should keep up with mowing the lots that have not been mowed in the past. Britton stated it would be easier on the equipment if the mowing was kept up on instead of waiting until the grass is way too tall to be able to tell what could be in the way . Reilly Reid suggested making one swipe along the right of way to give the property owner a hint that the property needs mowed. After much discussion, Trayce Warner made a motion to allow Britton to monitor the unmowed lots in town and keep up with keeping the grass knocked down. Reilly Reid 2nd. Approved. Britton told council members that the whole pool deck needed to be resealed. Mayor Gayle stated a wire wheel could be purchased to take the old seal out at a cost of $80.00. Ken Hoffman made a motion to approve getting the materials and equipment needed to reseal the pool deck. Trayce Warner 2nd. Approved. Mary Jane reported that the March financials would be presented at the next council meeting. Janet Robinson no report. Trayce Warner made a motion to approve raising the Cindy Slater’s pay to $8.00 per hour at the next pay period. Ken Hoffman 2nd. Approved.

PAGE 1157 CITY OF FLORENCE CITY COUNCIL MEETING April 9th, 2019 Tuesday, 11:00 a.m. Trayce Warner made a motion to approve increasing Mary Jane Grimmet’s pay to $75.00 per month. Ken Hoffman 2nd. Approved. Reilly Reid asked how the gymnasium floor was progressing. Mayor Gayle stated that he should be receiving a quote for ¼ inch hypoxy seal, painting the floor with a fleck top. Gayle stated the verbal quote was for $8.00 per square foot, which would be a total cost of $48,000.00 which was less than the $72,000 quote received for a wood floor. After much discussion, Mayor Gayle will bring a quote in writing back to an upcoming council meeting. Ken Hoffman asked that the Florence web page be updated by someone locally. Hoffman told council members that Jackie Sigwing has done a good job with the webpage, however, she now lives in Wichita, and the site does not get updated like it should. Hoffman asked that Andrew Weber the property owner, be contacted again regarding the concrete issue on the former theater building. Terry Britton stated he would be pouring concrete at the former bar on Main Street for the curb and guttering this week. Mayor Gayle told council members that the charter ordinance for the Library would be updated in the near future, giving more mills to support the Library. Mayor Gayle called for a work meeting on Thursday, April 11th, 2019 at 6:30 p.m. Trayce Warner made a motion to adjourn the meeting. Ken Hoffman 2nd. Meeting adjourned. ___________________________________________ Robert Gayle, Mayor ____________________________________________ Janet Robinson, City Clerk

CORRECTED PAGE 1158 CITY OF FLORENCE CITY COUNCIL MEETING April 22nd, 2019 Monday, 6:30 p.m. Members present, Mayor Robert Gayle, Council members present, Trayce Warner, Reilly Reid, Ken Hoffman, and Matt Williams. Others present, City Clerk, Janet Robinson, Fire Chief, Mark Slater, Mary Jane Grimmett, Bev Baldwi, Alex Simone, Susan Reid, Barb and Larry Creamer, Kade Warner, and Mike Warner. Mayor Gayle called the meeting to order. Reilly Reid made a motion to approve the April 9th, 2019 meeting minutes. Ken Hoffman 2nd. Matt Williams obstained. Approved. Matt Williams made a motion to approve the April 22nd, 2019 agenda with the addition of 5a. Executive Session, and 5b. CPA request for proposals. Ken Hoffman 2nd. Trayce Warner opposed. Approved. Ken Hoffman made a motion to approve warrant 2019-08 in the amount of $17,412.02. Reilly Reid 2nd. Approved. Susan Reid addressed council members with concerns about dogs running at large forcing the post office to refuse home delivery, and instead putting cluster on streets where people will have to pick up their mail. Reid told council members that 3rd and 4th Street already had cluster boxes in place and a cluster box was ordered and would be put on 5th Street . Reid stated that her concern was that home delivery would be completely taken away if the City didn’t address the dog situation, and asked that council member voice their opinion to the supervisor in Nebraska. After much discussion, Mayor Gayle scheduled a work meeting for Wednesday night at 6:30 to revisit the dog ordinance. At 6:55, Matt Williams made a motion to enter into executive session pursuant to the non-elected personnel matter, exception, K.S.A. 75-4319(b)(1) for 30 minutes. The open meeting will resume in the City Building at 7:24 p.m. Ken Hoffman 2nd. Trayce Warner opposed. Approved. At 7:24, Matt Williams made a motion to exit executive session. Ken Hoffman 2nd. Approved. Ken Hoffman made a motion to return to regular meeting. Matt Williams 2nd. Approved. Matt Williams made a motion to approve putting request for proposals out for a CPA Auditing firm. Reilly Reid 2nd. Approved. Mayor Gayle told council members and community members that community comments would no longer be a part of the agenda. Gayle stated that an application for placement on the city council meeting agenda form needed to be filled out and given to the City Clerk no later than the Wednesday before the next council meeting in order to be heard by council members. Fire Chief Mark Slater reported his department had been on several fire runs since his last report. Slater told council members that the Marion County Task Force received a good report from attending a burn project at Quivira Boy Scout Ranch in Sedan. Slater told council members that the County was sounding very positive about funding the remaining cost of the 800 radios. Trayce Warner asked Slater to have a conversation with his department regarding the rules of the road when responding to fire calls. Mary Jane Grimment presented council members with the March financials and stated the quarterly would be in this weeks paper.

PAGE 1159 CITY OF FLORENCE CITY COUNCIL MEETING April 22nd, 2019 Monday, 6:30 p.m. Bev Baldwin told council members that the Library monthly fundraiser would be held May 13th, 2019 at 5:00 p.m. Pulled pork, potato salad, coleslaw, dessert and a drink would be served. City Clerk, Janet Robinson told council members that the office phone system was having issues and needed to be replaced. Robinson stated the phone system was put in when the building was built, and is now outdated, and can not be fixed. Ken Hoffman made a motion to allow Robinson to replace the phone system, not to exceed $2,500.00. Reilly Reid 2nd. Approved. Trayce Warner no report. Reilly Reid no report. Ken Hoffman asked to attend the budget workshop in Wichita on May 22nd, 2019 with the city clerk. Hoffman asked Robinson if the website had been moved back. Robinson told council members that Scott Zogelman agreed to keep the website updated, and she will get with Jackie Sigwing to get the administrator side switched over. Hoffman thanked the maintenance crew for the curb and guttering job on Main Street in front of the former bar. Matt Williams asked for an updated delinquent water bill report to be discussed at the upcoming work meeting. Williams asked if Andrew Weber had said when he was going to fix his building on Main Street. Robinson stated he told her it would probably be in the summer, but was checking into it. Williams asked that the fence at Veteran’s Park be repaired in the near future. Trayce Warner asked if the pool was getting ready to be opened. Terry Britton stated that the maintenance crew would be working on the pool this week. Warner told council members that she would volunteer to help mow if the maintenance crew needed help. Ken Hoffman stated the front door signage looked good. Mayor Gayle told council members that the adjustor had approved the gymnasium floor replacement cost of up to $61,000.00. Trayce Warner made a motion to approve contacting the floor company to move forward on replacing the floor at a cost of $60,000.00. Matt Williams 2nd. Approved. Mayor Gayle told council members that the trash truck has a power steering issue and somehow water got into the filter causing a vapor lock. Mayor Gayle stated that the filters will be changed out, and an oil pressure sensor needed replaced. Mayor Gayle told council members that the original water lease contract was for $6,000.00 per year. Gayle told council members that the price was reduced to $4,000.00 per year, saving the city $2,000.00, and was looking for options to move the $2,000.00 into an interest account that would be built up over years time. After much discussion, Mayor Gayle will bring more information to the next city council meeting. Mayor Gayle told council members he was waiting on a call from Joe File regarding the certification of the dike. Reilly Reid made a motion to adjourn the meeting. Matt Williams 2nd. Meeting adjourned. _____________________________________________ Robert Gayle, Mayor ___________________________________________ Janet Robinson, City Clerk

PAGE 1160 CITY OF FLORENCE CITY COUNCIL MEETING May 6th, 2019 Monday, 6:30 p.m. Members present, Mayor Robert Gayle, Council Members present, Trayce Warner, Reilly Reid, Matt Williams and Ken Hoffman. Others present, City Clerk, Janet Robinson, City Superintendent, Terry Britton, Mary Jane Grimmett, Bev Baldwin, Judy Mills, Sara Dawson, Mike Warner, and Scott Zogelman. Mayor Gayle called the meeting to order. Trayce Warner made a motion to approve the April 23rd, 2019 meeting minutes with the correction of the library fundraiser being May 13th, 2019. Ken Hoffman 2nd. Approved. Ken Hoffman made a motion to approve the May 6th, 2019 agenda with the addition of 8. CD’s. Reilly Reid 2nd. Approved. Trayce Warner made a motion to approve warrant 2019-09 in the amount of $1,971.67. Ken Hoffman 2nd. Approved. Trayce Warner told councilmembers that the dogs running at large issue is creating a real problem with post office home delivery. Warner stated that 7th Street would no longer get home delivery. Warner stated that now there are 4 Streets, 3rd, 4th, 5th, & 7th Streets, in Florence where cluster boxes are being installed instead of residents getting their mail delivered to the home. Warner stated that Council members should try contacting higher ups to get the situation resolved. Mayor Gayle presented council members with the 1st reading of ordinance 831, the fine increase for dogs caught running at large. Terry Britton presented council members with a brochure on a line locator he would like to see purchased. After much discussion, Trayce Warner made a motion to approve the purchase of a Fisher line locater in the amount of $1,926.25 to be split between the water and sewer fund accounts. Matt Williams 2nd. Approved. Matt Williams told council members that the fence in Veterans Park was disassembled and materials needed to be purchased to rebuild the fence before Memorial Day weekend. Williams stated he had contacted dig safe and filed an extension with them. Williams stated he would need 13 posts, 2X6’s, and 2X4’s, along with concrete for setting the posts. Williams stated that one bag of concrete per post would be needed. Ken Hoffman suggested using a concrete truck to do the Veterans Park fence along with the Barker Street culvert. After much discussion, Matt Williams made a motion to purchase fencing materials for Veterans Park no to exceed $2,000.00. Reilly Reid 2nd. Approved Terry Britton told council members that he needed 3 more cases of caulking to finish the pool deck. Trayce Warner made a motion to allow Britton to purchase 3 cases of caulking to finish the pool deck. Ken Hoffman 2nd. Approved. Mayor Gayle presented council members with the bill for the asbestos removal from the gymnasium floor in the amount of $30,500.00, which will be paid out of the insurance proceeds already received. Trayce Warner made a motion to approve paying ACM Removal $30,250.00 for the asbestos removal. Ken Hoffman 2nd. Approved. Matt Williams asked council members to consider moving the $200,000 CD’s to the increased CD rate and pay the penalty for the early withdraw from the .015% CD’s they are in now. After much discussion, Reilly Reid made a motion to approve moving one $50,000 CD into the higher interest rate CD for 90 days and move the remaining CD’s into a 6th month renewal at the higher paying interest rate. Matt Williams 2nd. Approved. Mayor Gayle, on behalf of Fire Chief Mark Slater, asked council members for permission for the Fire Department to apply for a Grant through Wal-Mart. Trayce Warner made a motion to allow the fire department to apply for a grant through Wal-Mart. Ken Hoffman 2nd. Matt Williams abstained. Approved. Mary Jane Grimmett told council members that the Crossroads was mailed out with the May water bills.

PAGE 1161 CITY OF FLORENCE CITY COUNCIL MEETING May 6th, 2019 Monday, 6:30 p.m. Janet Robinson reported that the RFP’s for auditors had gone out on May 1st, 2019, and the Jackie Sigwing was working the Scott Zogelman on getting the website updated. Trayce Warner told council members that she had learned that if you make a motion, doesn’t mean you have to vote “aye” on it. Warner asked Terry Britton if the rails were finished for 5th Street bridge, which Britton stated was completed. Reilly Reid asked about the gymnasium floor. Mayor Gayle reported that the gymnasium was on the schedule and would hopefully be started on the week of May 13th, but was not hopeful it would be completed in time for the Florence Alumni Banquet. Reid stated that when the weather permitted, the roof needed to be addressed. Ken Hoffman reported he had talked to Jimmy Shipman the owner of the former bar and got approval to hall of the booths in front of the building. Hoffman stated that Shipman was wanting to use bricks or wood for the sidewalk. Council member agreed that Shipman needs to understand that he is obligated to put in a 6-inch concrete sidewalk, not bricks or wood. Matt Williams asked City Clerk Janet Robinson if a pool manager was hired. Robinson stated that Michaela Regnier was going to manage the pool for the 2019 season. Williams stated he would like to have her certified to do swimming lessons also. Mayor Gayle told council members that Joe File would be staring on the dike in the future and the dike certification would be completed by this fall. Gayle told council members he was still researching options for the $2,000 savings a year the city would be saving on the water lease. Matt Williams made a motion to adjourn the meeting. Ken Hoffman 2nd. Meeting adjourned. ________________________________________________ Robert Gayle, Mayor ____________________________________________________ Janet Robinson, City Clerk

PAGE 1162 CITY OF FLORENCE CITY COUNCIL MEETING May 30th, 2019 Thursday, 6:30 p.m. Members present, Mayor Robert Gayle, Council Members present, Trayce Warner, Reilly Reid, Ken Hoffman and Matt Williams. Others present, City Clerk, Janet Robinson, City Superintendent, Terry Britton, Fire Chief, Mark Slater, Mike Warner, Kade Warner, Bev Baldwin, Phil Baldwin, and Mary Jane Grimmett. Mayor Gayle called the meeting to order. Council members gave Mayor Gayle permission to sign off on the corrected April 22nd, 2019 meeting minutes. Reilly Reid made a motion to approve the May 6th, 2019 meeting minutes. Trayce Warner 2nd. Approved. Ken Hoffman made a motion to approve the May 30th, 2019 agenda, changing number 8 from the Gymnasium Floor to scheduling a work meeting. Matt Williams 2nd. Approved. Trayce Warner made a motion to approve warrant 2019-09 in the amount of $8,212.49. Reilly Reid 2nd. Approved. Trayce Warner made a motion to approve publication of Ordinance 831 – dogs running at large fee increase. Ken Hoffman 2nd. Approved. Bev Baldwin asked council members when the ordinance regarding “junk” vehicles was going to be enforced. Baldwin stated that a year ago an ordinance was passed, and after hiring an officer, a list would be given to the City Clerk to send out letters. Baldwin stated that Derek Fetrow was hired as the part time officer a year ago, and asked why no ordinances have been enforced a year later. City Clerk, Janet Robinson stated she had never received such list. After much discussion, Mayor Gayle will check further into the issue regarding Fetrow. Matt Williams asked that a letter be sent to Jimmy Shipman about replacing the sidewalk in front of the bar using concrete, as the city had the curb work finished, along with sending a letter to Joel Hayes, owner of the former bar in which the roof collapsed, asking when repairs would be made to secure the building. Mayor Gayle scheduled a work meeting for June 6th, 2019 at 1:00 p.m. to review ordinances, discuss drainage issues, discuss dangerous structures, the riverbank, the city website, and the CD’s. Phil Baldwin asked council members why a council member wasn’t in charge of certain parts on the city, as in Trayce Warner overseeing parks and pool, Dan Ludwig streets, ect., like in years past. Mayor Gayle stated that a Mayor/Council form of government does not work that way. Baldwin told council members that the cemetery was not being monitored enough to keep on top of newly graves needing topped off with dirt after settling. After much discussion, City Clerk, Janet Robinson will send a letter to Esthetic Tree Service asking them to keep an eye out for issues they see while mowing and let Robinson know of any findings. Mark Slater presented councilmembers with a letter he had received from the wind farm company, which he would not be acting on. Slater told council members that he would be hauling water to Morning Star Ranch on Friday, and would finish up on Saturday. Slater told council members he had the SCBA’s tested in which 4 needed new valve’s which would cost $600.00. Slater told council members that members of the Catholic Church were parking on both sides of the street on Marion and 8th Streets during church service, plugging up the entire street, and suggested that they utilize the parking lot instead of parking on the streets. Slater told council members that the Florence Fire Department would again serve the beer garden at Chingawasa Days in Marion for a fundraiser. Slater told council members that the department still had the Mack Fire truck for sale with at price of $8,500.00 which was negotiable, however, he hadn’t had any interest from a buyer lately. Terry Britton no report.

PAGE 1163 CITY OF FLORENCE CITY COUNCIL MEETING May 30th, 2019 Thursday, 6:30 p.m. Janet Robinson no report. Mary Jane Grimmett presented councilmembers with the May financials. Trayce Warner asked Britton if he was prepared to spray for mosquitoes. Britton told council members the tank was loaded with spray and ready to go as soon as to wind died down. Warner asked about the 5th Street bridge rails. Britton stated that he was working on the rails. Janet Robinson stated she had been in contact with USDA for funding helping with the log jam and erosion at the river, who would help fund the project with the cities portion being paid with in kind donations and would have more information at an upcoming council meeting. Warner asked about the sewer ponds. Britton stated the pumps were working much better after he rebuilt both check valves. Warner asked council members that the highway on the roundabout between the 8th Street leg and the Highway 50 leg had a crack down the middle and it looks like the seam is pulling apart, and suggested KDOT be contacted. Council members agreed talking to KDOT about the drainage issue coming off the football field also. Warner told council members Michelle Hartnagel and Cindy Slater mulched the gazebo cemetery and Veterans Park before Memorial Day Weekend and it looked very nice and thanked them for doing so. Reilly Reid asked what the city was charging for renting the gymnasium. City Clerk, Janet Robinson stated that Quails Unlimited had paid $350.00. Reid stated that a cleaning fee also needed to include in the rental fee. Reid stated that rumor had it the Alumni Association would be giving the city $1,900.00 to help with gym repairs. Ken Hoffman asked about the dog kennel at the maintenance shop. Britton stated he would like to purchase a double occupancy dog kennel, box in the existing privacy fence, pour a concrete slab and put a water hydrant in, for the kennel area. After much discussion, Matt Williams made a motion to approve Britton purchasing all the supplies needed for the dog kennel not to exceed $2,500.00 taking the money out of the Capital Improvement fund. Reilly Reid 2nd. Approved. Britton stated that when Inlow puts the hydrant in for the kennel, the standpipe should be fixed, and possibly moved to the water tower area. After much discussion, the project of moving the standpipe will be researched more. Ken Hoffman asked if the website was back in the cities control. City Clerk, Janet Robinson stated that Jackie Sigwing was working with Scott Zogelman to make him the web administrator. Hoffman stated that a City Employee needed to be in control of the whole website. After much discussion, the website will be talked about in the upcoming work meeting. Matt Williams told council members that the opening day for the swimming pool had a good turnout with approximately 40 people. Williams encouraged everyone to utilize the pool, and asked council members to consider giving all city employees a pool pass. After much discussion, Matt Williams made a motion to approve giving all city employees a free family pool pass. Reilly Reid 2nd. Approved. Williams asked Robinson if she had spoke with Michaela about swimming lessons. Robinson stated she was waiting for a return call from a certified instructor from Marion to see if she was willing to give lessons if Florence. Williams asked Robinson to check with Michaela to see if she would get her certification to teach lessons. Reilly Reid made a motion to adjourn the meeting. Ken Hoffman 2nd. Meeting adjourned. ________________________________________ Robert Gayle, Mayor ______________________________________________ Janet Robinson, City Clerk