CITY OF CARLISLE REGULAR CITY COUNCIL MEETING...

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CITY OF CARLISLE REGULAR CITY COUNCIL MEETING AGENDA Monday, 24 July 2017, 6:30 P.M Carlisle City Hall Council Chamber, 195 N. 1st St. The following agenda items will be considered:

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

YEARS OF SERVICE AWARDS

CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

Approve Regular City Council Minutes for 10 July2017 Receive and File Planning and Zoning Minutes for 17 July 2017 Receive and File Board of Adjustment Minutes for 19 July 2017 Receive and File MEAN Financials for May 2017 Approve Class C Liquor License for La Villa Restaurant, 30 School Street Set Public Hearing for Monday, August 14, 2017 at 6:30 PM for Amendment of Carlisle Zoning

Ordinance Pertaining to Rodeo Grounds.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Consider Approval of Bills in the Amount of $137,975.46

Consider Approval of Pre-Authorized and EFT Payments for 27 June-21 July 2017 in Amount of $177,564.73

Consider Approval of A RESOLUTION TO APPROVE CHANGE ORDER 1 FOR NW WATER MAIN EXTENSION PROJECT, in Amount of $42,600

CITIZEN PARTICIPATION (Please approach podium and state name and address. Comments limited to 3 minutes.)

OLD AND NEW BUSINESS & POSSIBLE ACTION

Public Hearing on Rezoning 30 Market Street from C-3 Central Business District to M-1, Restricted Industrial District

Consider Approval of ORDINANCE AMENDING THE ZONING ORDINANCES OF THE CITY OF CARLISLE, IOWA 2014

o Consider Waiving Second and Third Readings

Consider Third Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO ANIMAL PROTECTION AND CONTROL

Consider Approval of Scotch Ridge Business Park Preliminary Plat 1

Consider Approval of Scotch Ridge Business Park Final Plat 2

Consider Approval of Site Plan and any Requested Waivers for Scotch Ridge Office Phase 1

Discussion and Possible Action on Counting Glass as a Substantial Material under Carlisle Zoning Ordinance Section 165.12.C(2)

Consider Approval of RESOLUTION ACCEPTING PERMANENT STORM SEWER AND OVERLAND FLOWAGEEASEMENT FROM BEASLEY FARMS, INC. FOR THE CITY OF CARLISLE, IOWA

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Consider Approval of RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION TO AUTHORIZE A LEASE-PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $150,000, FOR EQUIPPING THE FIRE AND POLICE DEPARTMENTS, ESSENTIAL CORPORATE PURPOSES, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF

Consider Approve RESOLUTION PROPOSING THE DISPOSAL OF AN INTEREST IN REAL PROPERTY (30 Market Street)

Discussion on Council Pay Ordinance

Discussion on Allowing for Utility Vehicles on City Streets

Discussion and Review of Fireworks Ordinance

DEPARTMENT REPORTS

Police-

Approve Purchase of Two Police Vehicles in FY 2018 Budget in Amount of $56,084.

Fire/Rescue-

Electric-

Approve Hire of Dan Love, Electric Lineman at rate of $22.96 per hour

Library-

Parks and Recreation-

Public Works

Written Report

Approve Hire of Anthony Rhinehart, Water/Sewer Laborer at rate of $17.00 per hour and reclassify Shawn McKeever as Street Laborer at current rate of pay.

City Hall/Finance/City Administrator

MAYOR AND COUNCIL REPORTS

CITY ATTORNEY REPORT

UPCOMING MEETINGS AND EVENTS

Special City Council Workshop, Monday, 31 July 2017, 6:30 PM, Carlisle City Hall

INFORMATION

DART Post-Commission Meeting Email-11 July 2017

MPO Update Email Dated 20 July 2017

ADJOURNMENT

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

This institution is an equal opportunity provider and employer. If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of

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Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at [email protected].

Memo To: Mayor and City Council

From: Andrew J. Lent, City Administrator

Date: Thursday, 20 July 2017

Re: City Council Meeting, Monday, 24 July 2017

If you have any questions concerning an item on the agenda, please call me at 319-521-3405.

Change Orders:

RESOLUTION TO APPROVE CHANGE ORDER 1 FOR NW WATER MAIN EXTENSION PROJECT, in Amount of $42,600: This change order is for additional boring and shifting of the line needed to avoid telephone utilities. The boring and shifting is cheaper than having CenturyLink move the utility. It also includes the private water service lines from the main to the curb stop valves that the Council previously approved. The cost for the service lines is $32,000 of the change order.

Old/New Business:

Public Hearing and Ordinance on Rezoning 30 Market Street from C-3 Central Business District to M-1, Restricted Industrial District: Part of the purchase agreement with Iowa Concrete Leveling for their purchase of the property at 30 Market Street is to rezone the property to M-1, Restricted Industrial District in order to allow for the expansion of their business. The Planning and Zoning Commission recommended approval of the rezoning at their July 17th meeting.

Consider Third Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO ANIMAL PROTECTION AND CONTROL: This is the third and final reading of the ordinance to remove the limit on number of pets in a household and to clarify that the only livestock allowed in city limits are 3 horses on 10 acres.

Consider Approval of Scotch Ridge Business Park Preliminary Plat 1: This is the preliminary plat for Scotch Ridge Business Park. The previous preliminary plat approved several years ago has expired. The one item that is mentioned in the Fox Engineering Review is the tapering of the public right-of-way from the 36-foot wide Caseys road to the 26-foot wide public street. The public street meets SUDAS standards with no parking on either side, which is typical in this type of development. Some discussion took place at the P&Z meeting on the trail system. I have included in the packet the rough sketch Jeff Schug has done for the master trail plan McClure is preparing for the City. The P&Z Commission voted to recommend approval of the preliminary plat as it was presented.

Consider Approval of Scotch Ridge Business Park Final Plat 2: This is the final plat for the lot owned by Park Holdings for the construction of the office park building. The final approval of this final plat will need to be made pending adoption of the Final Plat for Plat 1.

Consider Approval of Site Plan and any Requested Waivers for Scotch Ridge Office Phase 1: This is the site plan for the office park building to be constructed by Park Holdings. The major point of discussion at the P&Z meeting was the amount of metal on the rear of the building which faces Norgard at an angle. P&Z voted to recommend approval with the metal being a textured metal paneling with a stone wainscot/EFIS on sides, and the initial side wrap similar to Caseys General Store.

Discussion and Possible Action on Counting Glass as a Substantial Material under Carlisle Zoning Ordinance Section 165.12.C(2): Council Member Merrifield and Goodhue ask to discuss this as the current zoning ordinance excludes glass as substantial material for the exterior. Including glass may allow for other materials to be used on the exterior.

Consider Approval of RESOLUTION ACCEPTING PERMANENT STORM SEWER AND OVERLAND FLOWAGEEASEMENT FROM BEASLEY FARMS, INC. FOR THE CITY OF CARLISLE, IOWA: This easement was apparently done prior to my arrival here, but appears to have never been adopted by Council. It allows for storm water flowage from the Scotch Ridge Business Park over land owned by Beasley Farms.

Consider Approval of RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION TO AUTHORIZE A LEASE-PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF not to exceed $150,000, FOR equipping the fire and police departments, ESSENTIAL CORPORATE PURPOSES, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF: This is the resolution to set a public hearing date for the lease-purchase agreement for the fire department radios and police vehicle repeaters.

Discussion on Council Pay Ordinance: Council Member Merrifield asked for this item to be on the agenda. This issue was discussed last year with no action taken by Council. I have included an updated survey of several cities in Iowa including DSM metro cities and the ordinance that was prepared last year for that discussion.

Discussion on Allowing for Utility Vehicles on City Streets: Council Member Merrifield asked to have this item up for discussion before Council. Asking for some Iowa cities to respond, I asked if other cities allowed UTVs (such as Gators) on city streets. This is the response I received:

City Population Response Elkader 1,273 Allowed Belmond 2,376 Allowed Wilton 2,802 Allowed Missouri Valley 2,838 Not Allowed Hampton 4,461 Not Allowed Humboldt 4,690 Will Allow Osceola 4,929 Not Allowed DeWitt 5,322 Allowed Nevada 6,798 Does Not Allow Charles City 7,652 Not Allowed Mount Pleasant 8,668 Not Allowed

Norwalk 8,945 (10,590) Not Allowed

Discussion and Review of Fireworks Ordinance: Council Member Hammerand wished to have this on the agenda. I have included Chief Kochs report on calls that was included last time.

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 10 July, 2017; 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members, Drew Merrifield, Dan McCulloch and Doug Hammerand constituting a quorum. Absent was Eric Goodhue and Rob Van Ryswyk. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, City Clerk Martha Becker, Public Works Superintendent Steve OBraza, Parks and Rec Superintendent Ronda Frost and Lt. Matt Koch. Library Director Stacy Goodhue and Electric Superintendent Don Miller were absent. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

The Mayor presented Years of Service awards to following employees:

Matt Koch 10 years Police Department

Dylan Knudsen 10 years Public Works

Ray Walker 10 years Electric

CONSENT ITEMS: Motion by Hammerand, seconded by McCulloch to APPROVE THE FOLLOWING CONSENT ITEMS:

Approve Regular City Council Minutes for 26 June 2017 Approve Setting Public Hearing for Sale of Property at 30 Market Street for Monday, July 24, 2017 at

6:30 PM Approve RESOLUTION 2017071001TO APPOINT A MEMBER AND ALTERNATE

MEMBER(S) TO THE POLK COUNTY EMERGENCY MANAGEMENT COMMISSION Approve RESOLUTION 2017071002 TO APPOINT A MEMBER AND ALTERNATE

MEMBER(S) TO THE WARREN COUNTY EMERGENCY MANAGEMENT COMMISSION Approve RESOLUTION 2017071003 TO APPOINT A MEMBER AND ALTERNATE

MEMBER(S) TO THE WARREN COUNTY E911 SERVICE BOARD Approve RESOLUTION 2017071004 TO APPOINT A MEMBER AND ALTERNATE

MEMBER(S) TO THE POLK COUNTY E911 SERVICE BOARD Approve RESOLUTION 201707106 TO APPROVE TAX ABATEMENT FOR CONSTRUCTION

OF A NEW RESIDENTIAL DWELLING (David Sprouse, 1200 Blue Bonnet Drive) contingent that all the information be filled out on the application.

Approve RESOLUTION 2017071005 TO APPROVE TAX ABATEMENT FOR CONSTRUCTION OF A NEW RESIDENTIAL DWELLING (Aaron and Caitlin Kissinger, 1120 Juniper)

Receive and File MEAN Audit for FY2017

Receive and File MEAN Financial Statements for April 2017 Discussion took place on the tax abatement application for 1200 Blue Bonnet Drive. Hammerand asked why the applicant put N/A on three of the questions on the abatement form. Stuyvesant replied that he was getting that information from the applicant. There was discussion from Council that the application needed to be filled out in its entirety. Merrifield questioned why the application does request a date and would like that added to the form.

Ayes: McCulloch, Hammerand. Nays: Merrifield. Motion carried on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS: Motion by McCulloch, seconded by Hammerand to approve bills in the amount of $91,125.50. McCulloch noted that the 3E invoice should have been charged to the Water fund and not the Road Use Tax fund. OBraza replied that he erroneously charged the invoice to the wrong account. The changes will be made to correct the funds. Motion carried unanimously on roll call vote. CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Elizabeth Presutti, the Executive Director of DART presented the DART governance and 28E agreement to Council. Presutti informed Council of four primary changes to the agreement which are representation, voting, committees and officers. Presutti also noted that they will review the composition of the Commission after two years. Mayor asked about the possible timeframe of funding. Presutti replied that DART has hired a consultant to review the funding and that will take place this summer. This does not change the withdrawal status.

Merrifield asked when the two year review of the composition of the Commission will start and Presutti answered that it will start in October 2017. Merrifield also asked about the consultants that are doing the funding review. Presutti responded that they are looking for options that allow for growth and a funding source that has growth. The consultants will be looking at a variety of options to model from. The consultants are experts at funding and modeling.

McCulloch inquired about the withdrawal terminology and Presutti confirmed that the withdrawal status has not changed. McCulloch also asked about the buy down property tax rate that was mentioned in the agreement. Presutti noted that if a community wants to contribute dollars from another source like their general fund, they can buy it down with their property tax rate. The City of Des Moines has a fund that can only be used for transit and they take a portion of that money every year and they buy down their rate.

Motion by Hammerand, Seconded by Merrifield to approve RESOLUTION 2017071007, AUTHORIZING THE APPROVAL AND EXECUTION OF AND DELIVERY OF THE SUBSTITUTED AND RESTATED 28E AGREEMENT OF THE DES MOINES REGIONAL TRANSIT AUTHORITY. Hammerand asked if the resolution doesnt pass will it be tabled and Stuyvesant answered yes. Motion carried unanimously on roll call.

Mayor spoke to Council about the resolution to select a person to serve as commissioner and an alternate for DART. The Mayor and Lent will serve as commissioner and alternate. McCulloch asked when the meetings were held and Presutti replied that they are on the 1st Tuesday of the month at 12:00 p.m. Mayor issued an invitation to attend the meetings regarding the process with consulting firm as they are public meetings. Merrifield asked when those meetings were held and Presutti noted they would be held the end of July, the beginning of September, and the beginning of October. Merrifield also asked about the cost of study and Presutti answered $150,000.00.

Motion by Hammerand, seconded by Merrifield to approve RESOLUTION 2017071008 SELECTING PERSONS TO SERVE AS COMMISSIONER AND ALTERNATE FOR THE DES MOINES REGIONAL TRANSIT AUTHORITY (DART). Motion carried unanimously on roll call vote.

Lent spoke to Council about implementing a policy for the private service line installation payback which in connection with the NW water main project. Mayor noted that Council would be formalizing something that they had consensus on. Merrifield asked if this was on the five year sliding scale and Lent replied yes. Stuyvesant asked for clarification of the policy. Lent explained that the first year to hook up was free and each year after the first year, homeowners will be paying according to the sliding scale. Mayor asked that once approved that the policy and the sliding scale be mailed to each homeowner affected. Doug Walker of 7650 SE 52nd Street asked what the anniversary date will be for the first year hook up. Council replied that it will start when the project is completed.

Motion by McCulloch, seconded by Hammerand to approve the Policy for Private Water Service Line Payback In Connection With NW Water Main Project. Motion carried unanimously on roll call vote.

Stuyvesant provided Council with a drawing and legal description of the trail section denoting the easement to be donated by the Fleming family for the Carlisle Nature Trail. Merrifield asked if the easement was granted as a stipulation of the trail. Stuyvesant replied that it is an easement and not a deed. McCulloch asked who maintains the trail and Stuyvesant replied that the City does. Hammerand asked about hunters and how that would affect the trail users. Stuyvesant said the city cannot control what happens on the private property surrounding the trail.

Motion by McCulloch, seconded by Hammerand to approve Resolution 2017071012 to Accept Trail Easement from Danamere Farms, Inc. subject to hearing from Flemings attorney. Motion carried unanimously on roll call vote.

Lent explained to Council that the city was awarded a Derelict Building Grant through the Iowa Department of Natural Resources and that the city will enter into an agreement with IDNR for the

program. The grant will be used towards deconstructing the building at 25 School Street. The city will receive a minimum amount of $3,346.25 and up to $6,692.50 as more material is recycled and diverted from the landfills. Lent will work with the contractors on the project.

Motion by Hammerand, seconded by McCulloch to approve RESOLUTION 2017071009 APPROVING AGREEMENT WITH IOWA DEPARTMENT OF NATURAL RESOURCES TO DECONSTRUCT BUILDING AT 25 SCHOOL STREET. Motion carried unanimously on roll call vote.

Lent went over the budgeted year end transfer of funds for FY2017 with Council.

Motion by Hammerand, seconded by McCulloch to approve RESOLUTION 2017071010 APPROVING CERTAIN TRANSFERS OF FUNDS. Motion carried unanimously on roll call vote.

Motion by Hammerand, seconded by McCulloch to approve RESOLUTION 2017071011 APPROVING AGREEMENT REGARDING THE USE OF THE CITY OF CARLISLE COMMUNITY HALL BY THE WARREN COUNTY NUTRITIONAL PROGRAM. Motion carried unanimously on roll call vote.

Motion by Hammerand, seconded by Merrifield to Table the Third Reading AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO ANIMAL PROTECTION AND CONTROL. Motion carried unanimously on roll call vote.

Council discussed how the first 4th of July proceeded under the new fireworks ordinance. Hammerand asked that the discussion and review of the fireworks be added to the next regular Council meeting. Lt. Koch spoke to Council regarding complaints received about fireworks. Koch noted that the biggest complaint was that people were not aware of the fireworks time and date restrictions. The majority thought it was ending on the 4th and not extended to the 8th of July. Hammerand expressed that he thinks our window is too wide and that fireworks should be limited to July 1st-July 4th. Merrifield expressed that he thought the 4th went fairly well. He received two complaints but citizens were not willing to make their names public. Merrifield noted that he doesnt think complaints should be legitimate if no names are given. Mayor said she received one complaint about smoke. McCulloch said the EPA sent out a warning about health conditions regarding excessive smoke. Lent replied that he received a complaint via the Citys Facebook page from Travis Goldsberry. He also noted that Facebook postings indicated that some dogs ran off due to the noise. McCulloch asked if the low attendance at the 4th of July fireworks in the park was down due to people being able to let off their own. Frost didnt feel that that was a contributor. Mayor asked if the complaints were on the 4th. Koch replied that most complaints were before and after the 4th.

DEPARTMENT REPORTS Police-Written Report:

Motion by Hammerand, seconded by McCulloch to consider Approval of Mayors Appointment of Lt. Matt Koch as Interim Police Chief at Annual Salary of $76,027.00 retroactively to June 27th 2017. Motion carried unanimously on roll call vote

Koch spoke to Council about Shelly Nelson returning to work for the city. Nelson indicated she would like to come back full time. Lent noted that her rate of pay will need to be changed to $17.93 for FY18. McCulloch asked if her benefits were going to be reset. Merrifield also asked if her length of time was accumulative or would she start over. There was discussion that her benefits would be reset. Frost noted that for associate moral this might be misunderstood.

Motion by Hammerand, seconded by Merrifield to consider Approval of Hire of Shelly Nelson as Full-time Records Clerk at Rate of $17.93 per hour Retroactively to July 3, 2017 and that benefits will be reset. Motion carried unanimously on roll call vote.

Council discussed declaring the 2010 Ford Explorer as surplus property and be transferred to the Parks department. Frost explained that the Parks department has a truck that has been used by the Beautification Committee to water flowers. The truck has broken down several times. Frost said the Parks Department will take the Explorer and Frosts current truck would be used by the Beautification Committee. Merrifield noted that he wants to make sure trucks are in safe operating condition before they move from one department to another.

Motion by Hammerand, seconded by McCulloch to Consider Declaring 2010 Ford Explorer Surplus Property and Transfer to Parks Department. Motion carried unanimously on roll call vote

Fire/Rescue- Chief Glover was not able to attend the meeting. They are working on the proceedings for the new radios. Merrifield asked about the concrete in front of Fire Department where someone fell. Lent said the sidewalk is being fixed. O Braza mentioned that they will cut the section of concrete and feather it out. Electric- Written Report. There are some issues with the highway traffic lights which was addressed in Millers report. Miller will most likely have the approval of the new hire on the next agenda. McCulloch asked about the street lights west of town to link Gateway and Carlisle. McClure is working on this. Library- No report. Parks and Recreation-Written Report. Frost said the pool has been very busy and they have only had one rain day. Merrifield asked what other cities charge for pool admission and Frost replied around $7.00 per person. Mayor inquired about the recent police call to the pool. Frost noted that it was taken care of. There will be a Read and Swim on Saturday the 15th and Movies at the Pool on July 21st. Frost also updated Council about the August 5th run that will take place. The July 1st race

went well. Hammerand mentioned that they had several out of town people that didnt know about the trail and he felt it was good coverage for the city. McCulloch asked that Frost do a comparison on the new chemical machine from the previous machine. Frost gave a kudos to the Public Works department for mosquito control. She had no complaints about mosquitos at North Park. -Public Works-

Mayor let Council know that the committee for the School Street Project met with the engineering firms and they picked two firms; McClure and Associates and Schneider and Associates. Lent proposed that Council meet with the two firms at a special meeting. Lent asked for some time at the special meeting for the annexation to be discussed. Motion by Hammerand, seconded by Merrifield to approve the School Street Engineering Proposals and Set a Special Workshop for July 31st at 6:30 to discuss firms and the annexation. Motion carried unanimously on roll call vote

OBraza informed Council that he had his first progress meeting on the new water line installation and that things are going well. Stuyvesant expressed concerns that Veterans Memorial Drive is undermining. OBraza will check with McClure to see where they are at with checking that area. There was further discussion from Council on how to fix the undermining. OBraza wants to see what McClure comes up with before making a decision on how to fix it. McCulloch asked if the previous work was under warranty when they mud jacked. OBraza replied that the mud jack needs to be mixed properly in order for it to work. McCulloch expressed that he was happy to see potholes getting filled. OBraza also mentioned that they were in the process of getting the hotbox installed. McCulloch employed full disclosure that he had been in contact with the Mayor and Lent about refilling holes. He would like to see construction to fix the holes rather than just filling them. Lent replied that the streets are a problem and LOSST money will be used in FY18 to start street repairs.

-City Hall/Finance/City Administrator- Lent noted that he is preparing for the upcoming audit. He let Council know he will be out of the office Wednesday through Friday and that Martha Becker and Shalee Crispen will be attending Clerks School in the next two weeks.

MAYOR AND COUNCIL REPORTS- Merrifield mentioned the Isley project and asked that we do whatever we can do to keep project moving along. He also noted that an email correspondence pertaining to DART stated if we wish to withdraw from DART... and Merrifield felt it should have been worded to state that we are withdrawing. Merrifield would like UTVs /ATVs to be added to the next regular Council agenda. Hammerand expressed concerns on how ATVs would be used within the city limits. Merrifield also noted that he observed the trucks in Avon for the Wind2Rail project. The time for the lead vehicle to pull onto the road and where truck entered the bypass was 4 minutes 28 seconds. Merrifield also asked that Council pay be put onto next regular Council agenda. Merrifield noted that he was misinterpreted in a discussion that the fire department will go back to manually lighting off

fireworks vs lighting them electronically. They will not go back to manual. Frost noted that she heard all positive things about the fireworks display. Hammerand asked why the city didnt use an outside company to set off fireworks. It was noted that the city was too late in getting a request to the company. Hammerand asked who contacts the fireworks company and Merrifield answered that it would be the Fire Chief. Merrifield also noted that there were no injuries this year from setting off the fireworks. Hammerand expressed thanks to Ronda Frost, Julie Baker and Joe Knapp for all their hard work to make the 4th of July happen. McCulloch would like to talk about streets in the future. McCulloch mentioned that Carol Isley said the parade crowd was three people deep this year in contrast to past years when it was just one or two people deep. McCulloch expressed thanks to Ronda Frost for the efforts and hard work towards the 4th of July. McCulloch also brought up the Western Gateway transition into Carlisle. CITY ATTORNEY REPORT-Stuyvesant let Council know he would not be at the next regular meeting. UPCOMING MEETINGS AND EVENTS There will be two special Council meetings on the 17th and 31st in July. There is also a chamber associate meeting tomorrow from 5:00-6:30 p.m. at Cals. INFORMATION

Report on Economic Impact of Arts in Des Moines Region shows are arts increase in economic development.

MPO Press Release Concerning Water Trails Engineering Study ADJOURNMENT: Motion by Hammerand, second by Merrifield to adjourn at 8:42 P.M. Motion carried unanimously on a roll call vote.

________________________________ Ruth Randleman, Mayor

________ ___ Martha Becker, City Clerk

CITY OF CARLISLE, IOWA PLANNING AND ZONING COMMISSION

MINUTES 7:00 PM, MONDAY

17 July 2017 CARLISLE CITY HALL

MEMBERS PRESENT: Corey Oelberg, Bryan Holden, Howard Goodhue, Dane Wright, Jon Lins, Becky Peterson MEMBERS ABSENT: None OTHERS PRESENT: Keith Weggen, Civil Design Advantage; Joe Butler, Downing Construction; John Gade, Fox Engineering; Mayor Ruth Randleman, Council Member Drew Merrifield, Carrol Isley

Chair Oelberg called the meeting to order at 7:00 PM a roll call was taken and it was determined that a quorum existed.

Motion by Holden, seconded by Wright to approve minutes from 19 June 2017. Motion carried unanimously. Lent explained that the city obtained the house and lot at 30 Market Street a few years ago and demolished the house. There is a purchase agreement for the house for $25,000 from Iowa Concrete Leveling. One of the conditions of the purchase is to rezone the property to M-1, Restricted Industrial District to allow for the expansion of their business. No building is planned at this time. Motion by Holden, seconded by Peterson to recommend approval to Council for rezoning 30 Market Street from C-3 Central Business District to M-1 Light Industrial District. Motion carried unanimously on a roll call vote. Lins arrived 7:05. Keith Weggen from Civil Design Advantage (CDA) presented the preliminary plat for Plat 1, Scotch Ridge Business Park. John Gade from Fox Engineering reviewed the Fox Engineering comment letter on the preliminary plat. Gade asked about the north-south road on the cul-de-sac. Weggen stated it was due to unknown development on lot west of cul-de-sac. Concern was expressed over the road in front of Caseys to be 36-feet wide and the connecting road to be 26-foot wide. The Commission would need to consider the recommendation if the Commission is okay with the tapering. SUDAS allows for 26-foot wide street with no parking which is what is designated on the plat. Some discussion took place on trail connection from the Carlisle Nature Trail to the Scotch Ridge Business Park. Discussion took place on addressing for new development. Commission consent was to switch over to a city grid as new development occurs. Motion by Wright, seconded by Goodhue to recommend approval to Council of Scotch Ridge Business Park Preliminary Plat 1 including 26-foot wide street, with a 5-foot sidewalk, and city-grid numbering. Motion carried unanimously on a roll call vote. Weggen reviewed the Final Plat for Plat 2 of Scotch Ridge Business Park. Gade mentioned the only item in his review was that the City was waiting on easement and other legal documents. Weggen noted that the documents are currently being prepared.

Motion by Lins, seconded by Holden to recommend approval to Council of Scotch Ridge Business Park Final Plat 2 per Fox Engineering Review letter dated 13 July 2017. Motion carried unanimously on a roll call vote. Weggen and Joe Butler of Downing Construction reviewed the site plan for Scotch Ridge Office Phase 1. A requested waiver from the requirement that 60 percent of the exterior material be substantial material such as brick or stone was brought forward. Metal siding would be on the sides and rear of the building. The front of the building will face towards Highway 5 and the rear will face Norgard Circle at an angle. The metal exterior covers about 55 percent of the building. Gade suggested the possibility of doing a stone wainscot. Wright suggested a texture-clad metal siding on the rear. Comments from Fox review letter dated 13 July 2017, included requested smaller parking spaces and waiting on the installation of sidewalks. The design of the right-of-way allows for the sidewalks later. It is believed that smaller parking spaces were approved with the OReillys Auto Parts store. Commission was concerned about meeting the code requirements for the percentage of substantial material on the outside of the building. Butler pointed out there was metal on the rear of the Caseys General Store, but the members felt it wasnt as visible from the road as the proposed building would be. Discussion led up to doing 4-sided architectural, wood-frame building, but the extra cost would be substantial. Motion by Peterson, second by Lins to recommend a waiver on exterior of metal texture-clad on the rear with sides of stone wainscot and EFIS on top. Side wrap would look similar to Caseys General Store. Motion carried 5-1 with Oelberg voting nay. Motion by Wright, seconded by Goodhue to recommend approval to Council of the Site Plan for Scotch Ridge Office Phase 1 subject to the Fox Engineering review letter of 13 July 2017. Motion carried unanimously on a 5-1 vote with Oelberg voting nay.

No further business was necessary and on a motion by Wright, seconded by Holden the meeting was adjourned at 9:24 PM on a unanimous vote.

Respectfully Submitted,

Andrew J. Lent City Administrator

CITY OF CARLISLE, IOWA

ZONING BOARD OF ADJUSTMENT

MINUTES WEDNESDAY, 19 JULY 2017

CARLISLE CITY HALL

Chairperson Crowder called the meeting to order at 6:30 PM in the Carlisle City Hall. The following members were present and absent:

PRESENT: Paul Thoman, Jerry Jones, Tim Crowder, Jen Yates, Daphne Sayers and Mark Zirkelbach ABSENT: None Motion by Jones, seconded by Yates to approve the meeting minutes for Wednesday, 12 April 2017. Motion carried unanimously. At 6:30 PM, Chairman Crowder opened the Public Hearing on Application from City of Carlisle for variances on the required front yard, rear yard, and north side yard setbacks for a lot in the a M-1 Light Industrial District. The variances requested is 8 feet for the front yard (a forty-five foot setback is required), 30 feet for the rear yard (a fifty-foot setback is required), and a 20 foot setback on the north side yard (normally a 30-foot side yard setback is required). The property is located at 30 Market Street with a legal description of 3-77-23 CARLISLE OTP LOTS 1 & 2 BLK P. Lent explained that the City obtained the property through court order and removed the house and garage on the lot. Iowa Concrete Leveling has agreed to purchase the lot for $25,000 if the variances would be granted so they can build on the property. Concern was expressed over sight clearances at the corner of Market and Garfield since drivers appear to go fast around the corner. Lent proposed that a stop sign could placed at the corner to slow down traffic. Motion by Jones, seconded by Zirkelbach to approve the variances requested is 8 feet for the front yard (a forty-five foot setback is required), 30 feet for the rear yard, and a 20 foot setback on the north side yard with a stop sign to be placed at the corner should sight clearance hampered by any future building. Motion carried unanimously. Motion by Yates, second by Sayers to adjourn at 6:42 PM. Respectfully submitted, Andrew J. Lent City Administrator

Municipal Energy Agency of Nebraska

Financial Statements For the Period Ended

May 31, 2017

Municipal Energy Agency of Nebraska Financial Statements

May 31, 2017 Table of Contents Page Balance Sheets 1 Statement of Revenues & Expenses Actual vs. Budget 2 Statement of Revenues & Expenses Actual vs. Prior Year 3 Statements of Cash Flows 4 Charts of Selected Financial Results 5 MEAN Overall Financial Results: Net revenue/(loss) in May was $915,000 compared to a budget of $161,000 for a positive variance of $754,000. See below for further explanation. Operating Revenues Operating revenues for May were nearly identical to budget at $10.8M. Revenues from Participant energy sales were less than budget by $0.4M. WAPA Participants received additional MWhs due to high water tables from snow runoff reducing MWh required from MEAN. Energy sales revenues from non-participants were greater than budgeted by $0.4M. More MWhs were sold in the East and in the West due to favorable market conditions. Electric Energy Costs Although 3.8% more MWhs were sold than budgeted, total electric energy costs for May were $8.0M compared to a budgeted of $8.6M, 6.7% less than budget as a result of a number of cost savings. Purchased Power expenses for May were $6.0M compared to a budget of $6.6M, 9.9% less than budget. Significant components of purchased power expense include:

Contracted Purchases MWhs purchased from contracted resources were less than budget by 22.9% due to economic conditions

resulting in fewer generated MWh than budgeted. The overall $/MWh was greater than budget by 21.1% resulting in an overall decrease in contracted purchases costs.

o PPGA had less MWh generated than budgeted due to economic conditions which led to decreased fuel costs.

o NS2 had an unbudgeted scheduled outage. This led to a direct decrease in contracted energy expense.

o Fairburys committed facility was decommissioned in February leading to savings in capacity payments. This variance from budget will continue throughout the fiscal year.

Market Activity Energy needs of Participants were less than budget as noted above. This led to the total MWhs

purchased for load in the RTO markets to also be less than budget. Although $/MWh varied from budget in both markets, the net impact resulted in total costs for purchases for load less than budget.

o MISO MWhs purchased were less than budget at a greater $/MWh for slightly higher costs. o SPP MWhs purchased were less than budget at a lower $/MWh for lower costs.

Market MWh purchased in MISO & SPP were greater than budget as a result of market conditions. Overall, this contributed to the increase in sales to non-participants noted above.

Market MWh purchased in the West was greater than budget at a lower $/MWh resulting from various market factors which led to an overall increase in West market purchase expense when compared to budget.

Generation sales revenues received, which partially offset energy expense of related generation, were greater than budget.

o MISO units (WSEC4 & Louisa) net generated significantly more MWhs than budget and the $/MWh received were greater than budget. Overall this led to an increase in MISO generation sales revenues received compared to budget.

o SPP Market (IM) units (WEC1, PPGA WEC2) net generated significantly less MWhs than budget while $/MWh received were greater than budget. This resulted in a decrease in SPP generation sales revenues received compared to budget.

o SPP Market (BL) units (LRS Unit 1, NPPD CNS, NPPD GGS, Wessington Springs & NPPD wind facilities) net generated less MWhs than budget and $/MWh received were less than budget for a net decrease in generation sales revenues received compared to budget.

Production expenses for May were $1.7M compared to a budget of $1.5M, 12.1% greater than budget. Significant components of production expense include:

Produced MWhs generated from owned resources were 117.0% greater than budget; resulting in the overall $/MWh being less than budget.

o LRS 2 & 3 was under budget due to reduced maintenance expenses. o WSEC4 was budgeted to be offline for a majority of the month due to an anticipated economic

outage. WSEC4 did not have any economic outage days resulting in increased MWh leading to increased fuel costs.

Transmission expenses for May were $406,000 compared to a budget of $508,000, 20.0% less than budget. Significant variances include:

Point-to-Point Short Term expenses vary from budget due to market conditions and availability of the Sidney tie. Availability of the Sidney tie allowed for greater usage of the Sidney tie in May compared to budget resulting in additional costs.

Transmission in Dispute Transmission costs related to an ongoing transmission dispute are being recorded as an expense while the dispute is in litigation resulting in additional costs compared to budget.

Financial Instruments Variance for SPP ARR due to annual true up. Transmission Credits Variance due to three pieces; greater load than anticipated resulting in more

transmission credits, Return on Equity refund and an annual true up.

Operating Income/(Loss) May operating income/(loss) was $1,505,000 compared to a budget of $759,000 for a positive variance of $746,000.

2017 2016Assets & Deferred Outflows of Resources

Cash and Cash Equivalents 23,880,296$ 23,362,468$ Investments 17,626,529 16,923,318 Accounts Receivable 16,214,833 17,090,319 Prepaid Expenses and Other 226,382 268,672 Productive Capacity Operating Assets 3,998,649 3,892,055

Restricted InvestmentsDebt Service Funds 2,155,667 2,300,402 Debt Service Reserve Funds 12,999,108 13,770,524

Total Restricted Investments 15,154,775 16,070,926

Contracts Receivable 1,757,958 2,888,131

Productive Capacity, Net 120,642,891 126,274,907 Capital Assets, Net 5,542,996 5,856,417 Costs Recoverable from Future Billings 41,916,560 43,043,340

Total Assets 246,961,868 255,670,552

Deferred Outflows of ResourcesDeferred Cost of Refunded Debt 9,436,493 2,675,776

Total Assets and Deferred Outflows of Resources 256,398,362$ 258,346,328$

Liabilities, Deferred Inflows of Resources and Net Position

Current LiabilitiesCurrent Maturities of Long-Term Debt

2009 Series A Bonds 1,240,000$ -$ 2012 Series A Bonds 2,410,000 3,480,000 2013 Series A and B Bonds 2,295,000 2,235,000

Total Current Maturities of Long-Term Debt 5,945,000 5,715,000

Accounts Payable and Accrued Expenses 9,636,141 12,053,413 Accrued Interest Payable 1,167,953 1,349,143

Total Current Liabilities 16,749,095 19,117,556

Long-Term Debt2009 Series A Bonds 1,310,000 72,235,000 2012 Series A Bonds 49,575,000 51,985,000 2013 Series A and B Bonds 31,320,000 33,615,000 2016 Series A Bonds 68,905,000 -

Total Long-Term Debt 151,110,000 157,835,000

Premium on Long-Term Debt 17,217,317 10,415,553

Total Liabilities 185,076,412 187,368,109

Deferred Inflows of ResourcesDeferred Revenue - Rate Stabilization

RITA Funds 2,316,633 3,584,966 Capital Funds 3,930,085 4,459,369 General Funds 15,284,733 14,373,123

Total Deferred Revenue - Rate Stabilization 21,531,451 22,417,457

Net PositionNet Position, Beginning of Year 47,942,094 47,764,198 YTD Net Revenue / (Loss) 1,848,405 796,563

Net Position 49,790,499 48,560,762

Total Liabilities, Deferred Inflows ofResources and Net Position 256,398,362$ 258,346,328$

Municipal Energy Agency of NebraskaBalance Sheets

May 31, 2017 and 2016

1

Fiscal YearActual Budget + / - % + / - Actual Budget + / - % + / - Budget

Electric Energy Sales - MWh'sSchedule M 105,882 113,015 (7,133) -6.3% 211,899 218,086 (6,187) -2.8% 1,517,100Schedule K 6,549 6,877 (328) -4.8% 12,810 13,328 (517) -3.9% 97,169Schedule J 2,149 3,149 (1,000) -31.8% 4,469 6,044 (1,574) -26.0% 49,185Non-Participants 32,305 18,097 14,209 78.5% 60,424 25,977 34,448 132.6% 149,272Renewables - Wind 9,177 9,177 - 0.0% 19,351 19,465 (114) -0.6% 127,215Landfill Gas - Energy 84 84 - 0.0% 168 168 - 0.0% 1,008

Total Electric Energy Sales - MWh's 156,146 150,398 5,748 3.8% 309,123 283,067 26,056 9.2% 1,940,949

Operating RevenuesElectric Energy Sales

Schedule M 7,903,784$ 8,219,712$ (315,928)$ -3.8% 15,857,775$ 16,131,784$ (274,009)$ -1.7% 104,415,714$ Schedule K 584,741 599,768 (15,027) -2.5% 1,158,016 1,181,153 (23,137) -2.0% 7,799,216 Schedule J 104,099 152,990 (48,891) -32.0% 218,309 293,890 (75,581) -25.7% 2,433,026 Non-Participants 745,885 330,297 415,588 125.8% 1,456,813 453,798 1,003,015 221.0% 3,257,406 Renewables - Wind 468,004 468,005 (1) 0.0% 986,909 992,737 (5,828) -0.6% 6,487,946 Landfill Gas - Energy 3,426 3,426 (0) 0.0% 6,851 6,852 (1) 0.0% 41,112 Landfill Gas - Attributes 33,480 33,480 - 0.0% 66,960 66,960 - 0.0% 401,760

Total Electric Energy Sales 9,843,419 9,807,678 35,741 0.4% 19,751,632 19,127,174 624,458 3.3% 124,836,180 Transfer From / (Provision For) Rate Stab

Rate Stabilization - General 699,612 699,612 - 0.0% 1,604,977 1,604,977 - 0.0% - Rate Stabilization - Capital 81,606 81,606 0 0.0% 163,213 163,212 1 0.0% 979,275 Rate Stabilization - RITA 109,167 109,167 (0) 0.0% 218,333 218,334 (1) 0.0% 1,310,000

Total Trans From / (Prov For) Rate Stab 890,385 890,385 (0) 0.0% 1,986,523 1,986,523 (0) 0.0% 2,289,275 Other 86,142 82,942 3,200 3.9% 170,532 165,946 4,586 2.8% 683,695

Total Operating Revenues 10,819,945 10,781,005 38,940 0.4% 21,908,687 21,279,643 629,044 3.0% 127,809,150

Operating ExpensesElectric Energy Costs

Purchased Power 5,954,538 6,606,592 (652,054) -9.9% 12,181,510 12,876,849 (695,339) -5.4% 78,490,231 Production 1,675,481 1,494,256 181,225 12.1% 3,036,103 2,946,198 89,905 3.1% 17,554,954 Transmission 406,469 508,396 (101,927) -20.0% 984,403 976,795 7,608 0.8% 5,528,099

Total Electric Energy Costs 8,036,488 8,609,244 (572,756) -6.7% 16,202,016 16,799,842 (597,826) -3.6% 101,573,284

Administrative and GeneralPayroll and Benefits 489,809 522,752 (32,943) -6.3% 989,605 1,045,504 (55,899) -5.3% 6,273,013 Internal Office 105,284 126,119 (20,835) -16.5% 174,682 231,247 (56,565) -24.5% 1,344,191 Member 28,568 21,511 7,057 32.8% 162,627 161,552 1,075 0.7% 339,948 Consultants and Outside Services 127,914 164,223 (36,309) -22.1% 286,177 347,961 (61,784) -17.8% 2,002,137

Total Administrative and General 751,575 834,605 (83,030) -9.9% 1,613,091 1,786,264 (173,173) -9.7% 9,959,289

Depreciation and Amortization 527,263 578,272 (51,009) -8.8% 1,058,199 1,156,544 (98,345) -8.5% 6,939,255

Total Operating Expenses 9,315,325 10,022,121 (706,796) -7.1% 18,873,306 19,742,650 (869,344) -4.4% 118,471,828

Operating Income/(Loss) 1,504,620 758,884 745,736 98.3% 3,035,381 1,536,993 1,498,388 97.5% 9,337,322

Nonoperating Revenues/(Expenses)Net Costs To Be Recovered in Future Periods (89,227) (87,062) (2,165) 2.5% (178,454) (174,124) (4,330) 2.5% (1,044,748) Investment Return 43,106 33,279 9,827 29.5% 78,551 66,558 11,993 18.0% 398,600 Interest Expense (543,943) (543,941) (2) 0.0% (1,087,885) (1,087,882) (3) 0.0% (6,527,312) Other 813 - 813 100.0% 813 - 813 100.0% -

Net Nonoperating Revenues/(Expenses) (589,251) (597,724) 8,473 -1.4% (1,186,976) (1,195,448) 8,472 -0.7% (7,173,460)

Net Revenue / (Loss) 915,370$ 161,160$ 754,210$ 468.0% 1,848,405$ 341,545$ 1,506,860$ 441.2% 2,163,862$

Municipal Energy Agency of NebraskaStatement of Revenues and Expenses - Actual vs. Budget

For Period Ended May 31, 2017

Current Month Fiscal YTD

2

Current Prior Year + / - % + / - Current Prior Year + / - % + / -Electric Energy Sales - MWh's

Schedule M 105,882 106,729 (847) -0.8% 211,899 213,671 (1,772) -0.8%Schedule K 6,549 6,973 (424) -6.1% 12,810 13,760 (950) -6.9%Schedule J 2,149 1,308 841 64.3% 4,469 2,475 1,994 80.6%Non-Participants 32,305 19,123 13,183 68.9% 60,424 39,594 20,830 52.6%Renewables - Wind 9,177 9,177 0 0.0% 19,351 20,663 (1,312) -6.3%Landfill Gas - Energy 84 84 0 0.0% 168 168 0 0.0%

Total Electric Energy Sales - MWh's 156,146 143,394 12,752 8.9% 309,123 290,331 18,791 6.5%

Operating RevenuesElectric Energy Sales

Schedule M 7,903,784$ 7,862,826$ 40,958$ 0.5% 15,857,775$ 15,751,385$ 106,390$ 0.7%Schedule K 584,741 572,812 11,929 2.1% 1,158,016 1,137,835 20,180 1.8%Schedule J 104,099 67,091 37,008 55.2% 218,309 126,961 91,348 72.0%Non-Participants 745,885 346,206 399,679 115.4% 1,456,813 729,636 727,177 99.7%Renewables - Wind 468,004 468,004 - 0.0% 986,909 1,054,769 (67,860) -6.4%Landfill Gas - Energy 3,426 3,189 236 7.4% 6,851 6,379 472 7.4%Landfill Gas - Attributes 33,480 33,480 - 0.0% 66,960 66,960 - 0.0%

Total Electric Energy Sales 9,843,419 9,353,608 489,811 5.2% 19,751,632 18,873,925 877,708 4.7%Transfer From / (Provision For) Rate Stab

Rate Stabilization - General 699,612 943,585 (243,973) -25.9% 1,604,977 1,986,587 (381,610) -19.2%Rate Stabilization - Capital 81,606 166,667 (85,061) -51.0% 163,213 333,334 (170,122) -51.0%Rate Stabilization - RITA 109,167 105,000 4,167 4.0% 218,333 210,000 8,333 4.0%

Total Trans From / (Prov For) Rate Stab 890,385 1,215,252 (324,867) -26.7% 1,986,523 2,529,921 (543,398) -21.5%Other Revenues 86,142 34,998 51,144 146.1% 170,532 69,987 100,544 143.7%

Total Operating Revenues 10,819,945 10,603,858 216,088 2.0% 21,908,687 21,473,833 434,854 2.0%

Operating ExpensesElectric Energy Costs

Purchased Power 5,954,538 6,537,569 (583,031) -8.9% 12,181,510 13,216,889 (1,035,379) -7.8%Production 1,675,481 1,343,411 332,069 24.7% 3,036,103 2,715,689 320,414 11.8%Transmission 406,469 304,914 101,555 33.3% 984,403 816,018 168,385 20.6%

Total Electric Energy Costs 8,036,488 8,185,894 (149,406) -1.8% 16,202,016 16,748,596 (546,579) -3.3%

Administrative and GeneralPayroll and Benefits 489,809 422,893 66,916 15.8% 989,605 855,448 134,157 15.7%Internal Office 105,284 135,339 (30,056) -22.2% 174,682 212,833 (38,151) -17.9%Member 28,568 14,353 14,215 99.0% 162,627 134,204 28,423 21.2%Consultants and Outside Services 127,914 91,240 36,674 40.2% 286,177 207,955 78,222 37.6%

Total Administrative and General 751,575 663,826 87,749 13.2% 1,613,091 1,410,439 202,651 14.4%

Depreciation and Amortization 527,263 600,427 (73,165) -12.2% 1,058,199 1,200,569 (142,370) -11.9%

Total Operating Expenses 9,315,325 9,450,147 (134,822) -1.4% 18,873,306 19,359,604 (486,298) -2.5%

Operating Income/(Loss) 1,504,620 1,153,711 350,909 30.4% 3,035,381 2,114,229 921,152 43.6%

Nonoperating Revenues/(Expenses)Net Costs To Be Recovered in Future Periods (89,227) (65,539) (23,688) 36.1% (178,454) (131,078) (47,377) 36.1%Investment Return 43,106 35,713 7,393 20.7% 78,551 71,138 7,412 10.4%Interest Expense (543,943) (636,894) 92,952 -14.6% (1,087,885) (1,273,789) 185,904 -14.6%Other 813 4,023 (3,210) -79.8% 813 16,063 (15,250) -94.9%

Total Nonoperating Revenues/(Expenses) (589,251) (662,697) 73,446 -11.1% (1,186,976) (1,317,665) 130,689 -9.9%

Net Revenue / (Loss) 915,370$ 491,014$ 424,356$ 86.4% 1,848,405$ 796,564$ 1,051,841$ 132.0%

Month Fiscal YTD

Municipal Energy Agency of NebraskaStatement of Revenues and Expenses - Actual vs. Prior Year

For Period Ended May 31, 2017 and 2016

3

Current FiscalMonth YTD

Cash Received From Participants & CustomersSchedule M $7,692,465 $18,800,053 Schedule K 842,072 1,726,880Schedule J 160,596 302,884Service Schedule 124,914 307,882Non-Participants 364,461 784,198Other 118,365 118,365

9,302,872 22,040,262

Cash Paid To Suppliers (9,161,801) (20,771,833)

Cash Received From (Paid To) Coalition Members, NetNMPP (684,092) (1,184,092)NPGA 2,192 4,561ACE 2,821 5,809

Transfer from / (to) Escrow (699,535) (708,877)

Debt Service ActivityTransfer to Debt Service Accounts (1,079,393) (2,158,787)Interest Received On Debt Service Investments - 110,546

Additions of Productive Capacity (91,984) (368,603)

Purchase of Capital Assets (9,684) (9,684)

Purchases, Sales, & Maturities Of Investments, Net 150,000 149,963

Interest Received On Investments 21,618 32,707

Increase (Decrease) In Cash & Cash Equivalents (2,246,987) (2,858,027)

Cash & Cash Equivalents, Beginning Of Period 26,127,282 26,738,323

Cash & Cash Equivalents, End Of Period $23,880,296 $23,880,296

Municipal Energy Agency of NebraskaStatements of Cash Flows

For Period Ended May 31, 2017

4

MunicipalEnergyAgencyofNebraskaSelectedFinancialResults

FiscalYeartoDateEndedMay31,2017

ScheduleM78.4%

ScheduleK5.7%

ScheduleJ1.1%

NonParticipants7.2%

Renewables Wind&LandfillGas

5.2%

RateStabilizationRITA1.1%

InvestmentReturn&Other1.2%

ActualRevenuesByType %ofTotalRevenuesExcludesRateStabilization General&CapitalActivity

PurchasedPower60.5%

Production15.1%

Transmission4.9%

A&G8.0%

Depreciation&DebtService11.5%

ActualExpensesByType %ofTotalExpenses

$21.3 $21.0$22.0$20.1

$0

$5

$10

$15

$20

$25

TotalRevenues TotalExpenses

MILL

IONS

YTD Actualvs.Budget

Budget Actual

5

NOTICE OF PUBLIC HEARING

The City of Carlisle City Council hereby gives notice that a public hearing will be held Monday, August 14, 2017 at 6:30 PM in the Carlisle City Hall, 195 North First Street to hear comments on a proposed ordinance to remove Rodeo Grounds as a Special Use under the City of Carlisle Zoning Ordinances. A complete ordinance is available in the City Clerks office at Carlisle City Hall. At the hearing, any party may appear in person or by agent, or by attorney. At the meeting, the Council may decide to take action or delay action to a future meeting. All meetings are open to the public.

Andrew J. Lent

City Administrator

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CITY OF CARLISLE, IOWA RESOLUTION NO.

A RESOLUTION TO APPROVE CHANGE ORDER 1 FOR NW WATER MAIN EXTENSION PROJECT

WHEREAS, the City of Carlisle has a contract with Max Smith Construction for the construction

of the NW Water Main Extension, and WHEREAS, a change order is necessary for additional boring, alignment shifting and installation

of private water services to curb stop valves from the main; as explained on the attached change order documents, and

WHEREAS, said revision is outlined in the attached documents for a total increase of

$42,600.00 to the original contract. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Carlisle, that the attached Change Order #1 to the NW Water Main Extension Project is approved and that the City Administrator is authorized to sign Change Order #1 on behalf of the City of Carlisle.

Adopted this 24th day of July, 2017. _____ Ruth Randleman

Mayor Attest: ____________________________ Martha Becker City Clerk

EJCDC C-941, Change Order. Prepared and published 2013 by the Engineers Joint Contract Documents Committee.

Page 1 of 2

Change Order No. 1 Date of Issuance: July 24, 2017 Effective Date:

Owner: City of Carlisle Owner's Contract No.:

Contractor: Max Smith Construction Contractors Project No.:

Engineer: FOX Engineering Engineer's Project No.: 3376-15A

Project: Northwest Water Main Extension Contract Name: Northwest Water Main Extension, Carlisle IA

The Contract is modified as follows upon execution of this Change Order:

Description:

1) Additional Boring to avoid utilities at Stations 29+00 - 32+00 and 44+60 - 48+60. Conditions in field may change additional boring lengths and locations. This item will be used only for areas Identified here or as approved by Engineer. Cost will be in addition to price of trenched water main (both trenched water main and additional boring will be paid.)

Water Main, Additional Trenchless, PVC, 12-inch 700LF @ 15$/LF = $10,500

2) This change order authorizes shifting the alignment between Stations 48+00 - 52+00 2-feet to the west and Stations 62+70 65+60 2-feet to the east to avoid utilities. See attached Sheets.

3) Add 16 water services and approximately 405 LF of 1-inch copper water service pipe. Item shall be paid as an each item and a linear foot item. The each portion shall cover all associated costs: saddle, curb stop, restoration, etc. at each service location. The linear foot item will cover actual installed length of 1-inch copper service. Location of curb stop will be determined by City staff and will dictate length of service.

Water Service 16 EA @ $1500/EA = $24,000 Water Service, Copper, 1-inch 405 LF @ $20/LF = $8,100

Total for Change Order 1 = $42,600

Attachments: M.05, M.08, M.09, M.11 (Revised 7/17/17)

EJCDC C-941, Change Order. Prepared and published 2013 by the Engineers Joint Contract Documents Committee.

Page 2 of 2

CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES [note changes in Milestones if applicable]

Original Contract Price: Original Contract Times: Substantial Completion: $ 787,142.00 Ready for Final Payment:

days or dates

[Increase] [Decrease] from previously approved Change Orders No. to No. :

[Increase] [Decrease] from previously approved Change Orders No. to No. :

Substantial Completion: $ 0 Ready for Final Payment:

days

Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial Completion: $ 787,142.00 Ready for Final Payment:

days or dates

Increase of this Change Order: [Increase] [Decrease] of this Change Order: Substantial Completion: $ 42,600.00 Ready for Final Payment:

days or dates

Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial Completion: $ 829,742.00 Ready for Final Payment:

days or dates

RECOMMENDED: ACCEPTED: ACCEPTED:

By: By: By:

Engineer (if required) Owner (Authorized Signature) Contractor (Authorized Signature)

Title: Title:

Title:

Date: Date:

Date:

Approved by Funding Agency (if applicable)

By: Date:

Title:

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MIN. 5.5' BURY DEPTH

TOPSOIL STRIP ALL DISTURBED AREASREPLACE TOPSOIL AND LEAVE INPREPARED SEEDBED CONDITION

95% STANDARD PROCTOR TYPE 1 SEEDING RESTORATION

12" WATER MAIN

MIN. 8" CLASS ASTONE DRIVEWAY

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city1Rectangle

CITY OF CARLISLE ORDINANCE NO.

AN ORDINANCE AMENDING THE ZONING ORDINANCES OF THE

CITY OF CARLISLE, IOWA, 2014

BE IT ENACTED by the City Council of the City of Carlisle, Iowa: SECTION 1. The official zoning map referred to in Chapter 165.05 of the City Zoning Code is amended by changing from C-3 Central Business District to M-1 Light Industrial District regarding the real estate described as follows:

30 Market Street, Carlisle, Iowa Lots One (1) and Two (2), Block P, Original Town Plat, to the Town of Carlisle, Iowa. SECTION 2. REPEALER. Ordinances or parts of Ordinances in conflict with the provisions

of this Ordinance are hereby repealed. SECTION 3. SEVERABILITY CLAUSE. If any section, provision or part of this Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudicated invalid or unconstitutional.

SECTION 4. WHEN EFFECTIVE. This Ordinance shall be in effect from and after its final passage, approval and publication as provided by law.

PASSED by the City Council this day , 2017, and APPROVED this day of , 2017.

_____________________________________ Ruth Randleman

Mayor ATTEST: _____________________________________________ Martha Becker City Clerk First Reading: Second Reading: Third Reading: Published:

city1TypewriterFirst Reading: 22 May 2017

city1TypewriterSecond Reading: 26 June 2017

city1Typewriter10

city1TypewriterJuly

city1Typewriter10

city1TypewriterJuly

city1TypewriterThird Reading:

city1TypewriterPublished:

city1Typewriter725

3405 SE CROSSROADS DRIVE, SUITE G, GRIMES, IOWA 50111 P 515+369+4400 F 515+369+4410 WWW.CDA-ENG.COM

July 12, 2017

City of Carlisle, Iowa ATTN: Andy Lent 195 North 1st Street Carlisle, Iowa 50047

RE: Scotch Ridge Plat 2 Preliminary Plat Submittal #3

Dear Mr. Lent:

We have received and reviewed the Comments from Fox Engineering regarding the previously submitted Preliminary Plat. Revisions and responses, written in bold type, are as follows:

1. Note that there is evidence of Conditions of Zoning that are tied to Lots 1-4 and portion of Lot 8 within this development as part of the adopted rezoning document. Further research with staff should be done to verify that no further conditions have been filed/adopted for the subject parcel. Please revise Covenants to Conditions of Zoning. Please state the lots effected by these conditions.

Covenants have been removed from the Preliminary Plat.

2. This preliminary plat (2017) is a replacement for the preliminary plat for Scotch Ridge (2013) that is void since there was no final plat filed prior to a final plat being presented to the Commission. FOX has reviewed the revised concept and have the following comments:

a. The proposed lot layout generally matches that Preliminary Plat which was approved in 2013.

This comment is duly noted.

b. The revised plan shows additional roadway paving north and south of the Norgard Circle cul-de-sac to connect said cul-de-sac to the north property boundary and extension of the frontage roadway to the south.


c. The revised plan shows a proposed street half on the subject property and half outside of the subject property on the Phyllis Norgard Trust property to the west. The Developer has stated that the Norgard Trust has been contacted about the plan and has found it acceptable. Discussion is necessary as to whether this roadway should be fully on the Scotch Ridge property as it could not be platted without the right of way.


d. Please label the east-west line in southern part of Lot 8.

The east-west line in southern part of Lot 8 has been labeled.

e. Please provide 10-ft PUEs along Lots 1, 2, 7 & 8 where they front right of way.

A 10 PUE has been added along Lots 1, 2, 7 & 8.

3. 130.08, FOX has reviewed the proposed street network in relation to the Comprehensive Plan and have the following comments:

a. The revised street plan is in general compliance with the approved Land Use Plan.


b. The proposed Frontline Road and Scotch Ridge Drive are proposed as 26-ft wide.



c. Please label the width of the existing frontage road.

The existing frontage road width has been labeled.

d. Please show the proposed Scotch Ridge Drive extension on Sheet 4. Staff questions the purpose of this roadway extension. Based on the Conceptual Layout, this roadway from Norgard Circle north appears unnecessary and adds excessive cost to the development. If added, a temporary turnaround is needed.

Proposed SE 53rd Street extension has been added to Sheet 4. The roadway from Norgard Circle north is to provide more flexibility in the future for Lot 8 to have ROW frontage.

e. Please provide a conceptual layout of the city street system in Lot 8 that necessitates the two roadway stubs as shown on Sheet 4. If no city roadway is proposed, should the extension of Norgard Circle be eliminated? Please clarify as Carlisle does not want the added maintenance burden where unnecessary.

The two roadway stubs have been removed.

f. Please note that a Geotech report will be needed during the Construction Drawing review to verify pavement depth and sub drainage considerations.


g. The cross section that is labeled for Norgard Circle is incorrect as Norgard is a 31-ft B-B street. Please revise the cross sections accordingly. Also, please make Frontline Road a 31- ft pavement section to better match what was provided through the Caseys frontage drive.

The cross sections have been revised accordingly. The applicant wishes to maintain a 26 street to avoid regrading and relocating utilities in the Iowa DOT ROW. Additionally, no on-street parking is needed for this street.

h. Discussion is necessary regarding the proposed street names. Please provide a name for the cul-de-sac on the concept plan. Also, note that Scotch Ridge Road already exists in another location and may be easily confused with the proposed Scotch Ridge Drive. FOX recommends that the north-south roadway be a numbered street name, which would fit with the street naming scheme throughout Carlisle. Please label all streets on the concept plan.

A street name for the cul-de-sac on the concept plan has been added. Scotch Ridge Drive has been revised to SE 53rd Street.

4. 130.08, FOX has reviewed the proposed storm sewer within this development in relation to the Comprehensive Plan and have the following comments:

a. A stormwater concept plan was not provided. A stormwater management plan will be reviewed as part of the construction plan submittal and/or as part of site plan submittals.


b. Please change the water easement along Lots 5-7 to a surface water flowage easement for this ditch.


The water easement has been modified to a surface water flowage easement for Lots 5-7.

5. 130.08, FOX has reviewed the proposed sanitary sewer within this development in relation to the Comprehensive Plan and have no comments.


6. 130.08, FOX has reviewed the proposed water main within this development in relation to the Comprehensive Plan and have no further comments.


7. 130.08, FOX Engineering has reviewed the proposed bike paths and sidewalks within this development in relation to the Comprehensive Plan and we have the following comments:

a. Please show future sidewalks along all the lots within this development as per City Code since the existing roads are being platted as part of Plat 1.

Sidewalks have been added.

b. The proposed development and the Comprehensive Plan do not show any parks or trails in this portion of the proposed preliminary plat.


8. 130.08.03, The following accompanying materials with Preliminary Plat submittals: a. An abstractors title together with an attorneys opinion, in duplicate, showing that the fee

title to the subdivision is in the owner as shown on the plat and showing any encumbrances that may exist against said land.


b. Restrictions proposed, if any, to the included in the owners dedication of the plat. No restrictions are planned.

c. Written statement, of the appropriate officials, of the availability of gas and electricity to the proposed subdivision.


d. Written and signed statements explaining how and when the subdivider proposes to provide and install all improvements required by this chapter. Such statements shall acknowledge required inspections and approvals by the City Engineer.


Attached with this submittal, you will find a PDF of the revised Preliminary Plat (PDF via e-mail). Please contact our office if you have any questions or need additional information.

Sincerely,

CIVIL DESIGN ADVANTAGE


Keith Weggen, ASLA

Copy: Mitch Holtz, Fox Engineering Joe Butler, Downing File

Aspen Business Park | 414 South 17th Street, Suite 107 | Ames, Iowa 50010

800.433.3469 | 515.233.0000 | www.foxeng.com

July 13, 2017

Keith Weggen

Civil Design Advantage

3405 SE Crossroads Drive (Suite G)

Grimes, IA 50111

RE: Scotch Ridge Preliminary Plat 1 (2017)

Carlisle, Iowa

FOX Ref No: 8666-08E.212

Thank you for submitting your project for review. The City is committed to assisting you with the completion

of this project. FOX Engineering and the City Staff have completed the third review for the

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