CITY OF CALEXICO

ARTS AND HISTORICAL COMMISSION

REGULAR MEETING AGENDA

TUESDAY, APRIL 6, 2021

5:30 P.M.

THIS MEETING WILL BE CONDUCTED VIA ZOOM ONLY.

Calexico Recreation Department

707 Dool Ave.

Calexico, CA 92231

**AGENDA**

CALL TO ORDER

Due to the Declaration of Emergency, this meeting is being held pursuant to authorization from the Governor’s

Executive Orders. Some or all of the commissioners may participate in this meeting by teleconference as

authorized by Executive Order N-29-20 issued by the Governor of California on March 17, 2020.

Until further notice, there will be no public access to commission meetings, however, public participation is

available in the following ways:

a) You may join the meeting via Zoom from a PC, Mac, iPad, iPhone or Android device: Please click

this URL to join the

webinar: https://zoom.us/j/94468853307?pwd=MUpkWnZidllyV2YzNDJ3cmVQb21uZz09

Passcode: 704920

b) Or join by phone: Dial (for higher quality, dial a number based on your current location):

US: +1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 301 715 8592 or +1 312 626

6799 or +1 929 205 6099

Webinar ID: 944 6885 3307

Passcode: 704920

International numbers available: https://zoom.us/u/acsI9Ohls

c) Members of the public will be able to make public comments in the following ways: 1) Submit public

comments via email by 2:00 p.m. on Monday, April 5, 2021 to recreation@calexico.ca.gov or via fax to

(760) 768-2194. These comments will be read aloud during the meeting. 2) Make public comment live

via Zoom by submitting the request via Zoom Chat. Persons should submit name and section of the

agenda they wish to speak on such as “Public Comments” or state the “Agenda Item No.”

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

COMMISSIONERS

Roxanna Pacheco, Chairperson

Alberto Martinez, Vice Chairperson

Carlos Fitch, Secretary

Jimmy Dorantes

Carmen Durazo

Norma Gerardo, Recreation Manager

COUNCIL MEMBERS

Rosie Arreola-Fernandez, Mayor

Javier Moreno, Mayor Pro Tem

Raul Ureña, Councilmember

Gloria G. Romo, Councilmember

Camilo Garcia, Councilmember

Miguel Figueroa, City Manager

PUBLIC COMMENTS AND PUBLIC APPEARANCES NOTES: (Not to Exceed 3 Minutes) This is the time for the public to address the City of Calexico Historical and Arts Commission on any item not

appearing on the agenda that is within the subject matter jurisdiction of the Commission. The Chair will recognize you and when you come to the

microphone, please state your name and place of residence for the record. While members of the public are encouraged to participate, it is unlawful

to disturb or delay the Commission meeting with personal or slanderous remarks. If the item you wish to comment on is a closed session or consent

item, please comment now. The Board is prohibited by State law from taking action or discussing items not included on the printed agenda. If the

item you wish to comment on is on the public portion of the agenda, we will take your comment when we get to the item on the agenda. Please direct

your questions and comments to the Commission.

RECREATION MANAGER REPORT

CONSENT AGENDA

All matters listed under the Consent Calendar are to be considered routine by the Commission and will be

enacted by one motion in the form listed. Any item may be removed from the Consent Calendar and considered

separately by the Commission.

1. Approval of Minutes of March 2, 2021.

BUSINESS ITEMS:

2. Approve and/or Deny change of Arts and Historical Commission Meeting schedule. – Carlos Fitch

(discussion/action)

3. Request to Finance Department for a financial report on the Arts in Public Places Account

expenditures related to the Cesar Chavez Boulevard Mural – Carmen Durazo (discussion/action).

4. Approve and/or Deny the formation of a History Subcommittee for History of Calexico Book

Project. – Roxanna Pacheco (discussion/action)

INFORMATIONAL ITEMS

5. Replacement of Historic Route 99 Signs in the City of Calexico.

6. Arts & Historical Commission Attendance Report.

ADJOURNMENT:

Next meeting: Next Regular Commission meeting is Tuesday, May 4, 2021. Deadline for submitting items

for next agenda is Tuesday, April 27, 2021.

This notice of the agenda is hereby certified to have been posted on or before 6:00 p.m. on April 2, 2021. 6:00 p.m. / 4/2/21 Karolina Lopez/Administrative Assistant Time/Date

It is the intention of the City of Calexico to comply with the Americans with Disabilities Act in all respects. If you are a person with a disability who requires a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, please request such modifications or

accommodation from the City Clerk at 760-768-2102. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements

to assure accessibility to the meeting. Please advise us at the time whether you will require accommodations to participate in meetings on a regular basis. Any person affected by any application on this agenda may submit their concerns in writing prior to the meeting or appear in person and be heard in support or

opposition to the proposal at the time the matter is considered on the agenda. The staff reports, applications and environmental documents may be viewed at

either the office of the City Clerk, 608 Heber Avenue, from 8:30 a.m. until 5:30 p.m., Monday through Thursday, except legal holidays. Telephone inquiries may be made at 760-768-2102. If you challenge any agenda issue in court, you may be limited to raising only those issues that you or someone else raised at

the public meeting described in this notice, or in written correspondence delivered to the City of Calexico at, or prior to, the public meeting.

CITY OF CALEXICO

PARKS, RECREATION, BEAUTIFICATION AND

SENIOR SERVICES COMMISSION

CONSENT AGENDA

AGENDA ITEM

1

CITY OF CALEXICO

ARTS AND HISTORICAL COMMISSION

REGULAR MEETING MINUTES

March 2, 2021

CALL TO ORDER: Recreation Manager Norma Gerardo called the meeting to order at 5:33pm.

FLAG SALUTE: Commissioner Jimmy Dorantes led the Pledge of Allegiance.

ATTENDANCE: Commissioners present: J Dorantes, R. Pacheco, C. Fitch, A. Martinez, C. Durazo

Commissioners absent: None.

APPROVAL OF AGENDA: Commissioner Carlos Fitch made a motion to approve the agenda. Motion was seconded

by Commissioner Jimmy Dorantes.

COMMENTS FROM THE PUBLIC: None.

DISCUSSION AND POTENTIAL ACTION ITEMS:

1. Each Commissioner formally introduced themselves, providing educational background, current place of

employment and previous board experience in local Imperial Valley organizations.

2. Commissioner Martinez self-nominated as Vice Chairperson. Motion was seconded by Commissioner Pacheco.

Motion passed unanimously. Commissioner Pacheco self-nominated as Chair. Motion was seconded by

Commissioner Dorantes. Motion passed unanimously. Commissioner Fitch expressed interest in the Secretary

position, stating prior experience. Motion was made by Commissioner Martinez to appoint Fitch as secretary and

the motion was seconded by Commissioner Dorantes. Motion passed unanimously.

Chairperson: Roxanna Pacheco

Vice Chairperson: Alberto Martinez

Secretary: Carlos Fitch

RECREATION DEPARTMENT MANAGER REPORT: Recreation Manager Norma Gerardo introduced herself to the

Commissioners. She initially covered the important topic of the Carmen Durazo Cultural Arts Center budget and staffing.

She also spoke regarding creating Bylaws for the Commission since none exist due to it being a newly formed commission.

Thirdly, she explained what has been happening at the Cultural Arts Center since the Covid-19 closures. She explained that

with the generosity of the Calexico Arts Council, the center has been able to provide classes free to charge to children and

adults in the community. The Calexico Arts Council have also assisted in providing material for various virtual art exhibits

that have had participants from as far as Czech Republic. Lastly, she informed the commissioners of the various social

media platforms that have been created for the center.

INFORMATIONAL ITEMS:

3. Recreation Manager Gerardo informed Commissioners about the upcoming video release of the Women in the Arts

Exhibit on March 8, 2021. Where twenty-two local women artists participated for a total of 85 art pieces ranging

from digital photography, acrylic painting and sculptures.

4. Ms. Gerardo also informed Commissioners about the upcoming It’s a Lego World Exhibit taking place on April 30,

2021. This will be an inclusive program for all ages. The registration deadline will be April 12, 2021 and participants

can begin dropping off their Lego entries on April 12-13. It was also noted that visual art and electronic submissions

would also be permitted for this exhibit.

ADJOURNMENT: Chairperson Pacheco adjourned the meeting at 6:42 p.m.

_____________________________

Chairperson

Attest:_____________________________

Karolina Lopez

CITY OF CALEXICO

PARKS, RECREATION, BEAUTIFICATION AND

SENIOR SERVICES COMMISSION

BUSINESS ITEMS

AGENDA ITEM

2

Email, fax, mail or return completed agenda item summary report, with all backup material to the Recreation Dept. no later than one week prior to the regularly scheduled Parks, Recreation, Beautification and Senior Services Commission meeting.

Fax: (760) 768-2194/ Phone: (760) 768-2176/ Recreation@calexico.ca.gov

707 Dool Ave. Calexico, CA 92231

City of Calexico Arts and Historical Commission

• New Business

o Discussion Item o Discussion/Action

• Old Business o Discussion Item o Discussion/Action

• Information Item Subject: Change on Meeting day, time and recurrence. Agenda Date: April 6th, 2021 Submitted by: Commissioner Carlos A. Fitch Manager Approval: Norma Gerardo – Under New Busines, Discussion/Action Recommendation: Open a discussion among commissioners to agree on changing the meeting

day and hour. Discuss to increase or maintain the meeting’s recurrence. If maintaining the

same recurrence (once per month) elaborate a plan of constant communication and goals to

accomplish (email communication).

Background Information: Based on unrequested availability of each commissioner, it is

necessary to agree on a set day and hour that works for every commissioner in order to

attend and be participative in the commission’s meetings.

Discussion: It has been moved and seconded to change the Commission’s meeting day and

time from Tuesdays from 5:30 p.m. to 6:30 p.m. to ______________ (date and time agreed by

the Commission).

As per discussion question to the motion: What days and hours work for the commissioners

to meet in a same recurrence?

Attachments: € Yes € No

Manager Comments:

To consider:

* Staff overtime

* Availability of Council Chambers

CITY OF CALEXICO

PARKS, RECREATION, BEAUTIFICATION AND

SENIOR SERVICES COMMISSION

BUSINESS ITEMS

AGENDA ITEM

3

Email, fax, mail or return completed agenda item summary report, with all backup material to the Recreation Dept. no later than one week prior to the regularly scheduled Parks, Recreation, Beautification and Senior Services Commission meeting.

Fax: (760) 768-2194/ Phone: (760) 768-2176/ Recreation@calexico.ca.gov 707 Dool Ave. Calexico, CA 92231

City of Calexico Arts and Historical Commission

� New Business

o Discussion Item o Discussion/Action

� Old Business o Discussion Item o Discussion/Action

� Information Item Subject: ______________________________________________________________________________ Agenda Date: ______________________________________________________________________________ Submitted by: ______________________________________________________________________________ Manager Approval: ______________________________________________________________________________ Recommendation: Background Information: Discussion: Attachments:

� Yes � No

Manager Notes:

CITY OF CALEXICO

PARKS, RECREATION, BEAUTIFICATION AND

SENIOR SERVICES COMMISSION

BUSINESS ITEMS

AGENDA ITEM

4

CITY OF CALEXICO

PARKS, RECREATION, BEAUTIFICATION AND

SENIOR SERVICES COMMISSION

INFORMATIONAL ITEMS

AGENDA ITEM

5

CITY OF CALEXICO

Viva Calexico!

608 Heber Ave.

Calexico, CA 92231-2840

Tel: 760.768.2160

Fax: 760.768.0992

www.calexico.ca.gov

PRESS RELEASE

FOR IMMEDIATE RELEASE Date: March 24, 2021

Contact: Lilliana Falomir Email: falomirl@calexico.ca.gov Telephone: 760/768-2160

REPLACEMENT OF HISTORIC ROUTE 99 SIGNS IN THE CITY OF CALEXICO

CALEXICO, CA – On February 9, 2021, Michael F Ballard, President of the Historic Highway 99 Association of California, a California Non-Profit Public Benefit Corporation contacted the City of Calexico Public Works Department requesting authorization to replace two (2) deteriorated Historic Route 99 signs located on 1st Street/Heffernan Avenue and 2nd Street/Imperial Avenue with two (2) new Historic Route 99 signs. Miguel Figueroa, City Manager authorized Mr. Ballard’s request and the Historic Highway 99 Association of California began raising funds to purchase the two (2) signs. The Historic Highway 99 Association of California main goal is to help educate the public on the historical importance of former US Highway 99 in California. In addition to the following:

• To help promote travel, tourism, and economic development along the historic roadway through the various towns along the route

• To work with various agencies to protect and preserve any historic structures such as bridges, buildings, and other cultural resources along all alignments of former US 99

• To help support signage efforts along the route, such as Business Route and/or Historic Route signs directing travelers to the old road.

• To develop a cohesive statewide plan for the preservation, interpretation, and promotion of former US 99 in California.

• To develop and support various meets along the roadway, such as car shows and swap meets. • To raise funds to support all these goals.

On March 24, 2021, the Historic Highway 99 Association of California delivered two (2) new Historic Highway 99 signs and on that same day, the City of Calexico Public Works Department staff installed the new signs, see pictures below. Mr. Figueroa would like to thank Mr. Ballard and the Historic Highway 99 Association of California for their generous donation and helping beautify our downtown area with new signs. If you would like more information about and/or donate to the Historic Highway 99 Association of California, please visit their website at https://historic99.org.

CITY OF CALEXICO

PARKS, RECREATION, BEAUTIFICATION AND

SENIOR SERVICES COMMISSION

INFORMATIONAL ITEMS

AGENDA ITEM

6

Committee Members 03/02/21 04/06/21 05/04/21 06/01/21 07/06/21 08/03/21 09/01/21 10/05/21 11/02/21 12/07/21

Alberto Martinez

(Appointed 02-17-2021 )X

Jimmy Dorantes

(Appointed 01-20-2021)X

Carlos Fitch

(Appointed 01-20-2021)X

Alberto Martinez

(Appointed 01-20-2021 )X

Alberto Martinez

(Appointed 01-20-2021 ) X

N.Q. = No Quorum

M.C. = Meeting Cancelled

A - Absent

X - Present

ARTS AND HISTORICAL COMMISSION

ATTENDANCE ROSTER

2021-2022