City of Arkansas City Board of City Commissioners · meetings. Any motion to recess for a closed or...

City of Arkansas City

Board of City Commissioners

Agenda

Regular Meeting Tuesday, March 17, 2020 @ 5:30 PM

Commission Room, City Hall — 118 W. Central Ave. — Arkansas City, KS

I. Routine Business

1. Roll Call 2. Opening Prayer and Pledge of Allegiance 3. Additions or Deletions to the Agenda (Voice Vote) 4. Approval of the Agenda (Voice Vote)

II. Awards and Proclamations

1. Recognize and congratulate Arkansas City Police Department’s Cori Tuxhorn and Ivan Velasquez on their recent promotions to Master Police Officer.

III. Recognition of Visitors

IV. Comments from the Audience for Items Not on the Agenda Each speaker will state his or her name and address before making any comments. Each speaker will have three (3) minutes to present his or her comments. Comments or questions will be directed only to the City Commission. Debate or argument between parties in the audience will not be allowed. Repeated reiterations by speakers will not be allowed. Violations of comment procedure will result in being directed to cease speaking or resume sitting.

V. Consent Agenda (Voice Vote)

Note: All matters listed below on the Consent Agenda are considered under one motion and enacted by one motion. There should be no separate discussion. If such discussion is desired, any item may be removed from the Consent Agenda and then considered separately under Section VII: New Business.

1. Approve the March 3, 2020, regular meeting minutes as written.

2. Authorize Mayor Karen Welch to sign the annual Statement of Assurance from the Kansas

Department of Wildlife, Parks, and Tourism regarding continuing use of recreational facilities funded by Land and Water Conservation Grant funds.

3. Approve a new Cereal Malt Beverage license for Family Dollar, located at 1313 N. Summit St., Arkansas City.

4. A Resolution authorizing a public meeting of the Governing Body to attend a budget retreat starting at 8 a.m. May 9, 2020, at Warren Cabin, located at 2776 272nd Road, Arkansas City, Kansas.

VI. Old Business VII. New Business

1. Consider approval of City insurance coverage for property, liability, vehicles and equipment. (Voice Vote)

2. Consider a Resolution scheduling a public hearing at 5:30 p.m. May 5, 2020, in the Commission Room at City Hall, to determine if structures located at 415 E. Tyler Ave., 1321 S. B St., 609 S. 5th St., and 427 S. 6th St. are unsafe and dangerous. (Voice Vote)

3. Consider a Resolution authorizing the City of Arkansas City to purchase a 4-wheel-drive Kubota F2690 72-inch-cut mower with side discharge and a suspension seat from John Schmidt & Sons, Inc., of Winfield, for an amount not to exceed $15,270.00. (Voice Vote)

VIII. City Manager Updates 1. Coffee with a Cop 2. Grant Writing Workshop 3. Complete Count Committee meetings 4. Arkansas City Train Show 5. ‘State of the City’ networking luncheon 6. Fourth Friday Free Films to resume 7. City Commission study session

IX. Other Business

1. Reports: a. City Advisory Board Reports b. February Financial Summary

2. Recess into a one-hour executive session to discuss personnel matters of non-elected personnel, pursuant to K.S.A. 75-4319(b)(1), to discuss potential candidates for the City Manager position.

X. Adjourn

Item for City Commission Action Section II Item 1

Meeting Date 3/17/2020

Department/Division Police

Staff Contact Chief Dan Ward

Title: Recognize and congratulate Arkansas City Police Department’s Cori Tuxhorn and Ivan Velasquez on their recent promotion to Master Police Officer.

Description: The Arkansas City Police Department is proud to announce that Cori Tuxhorn and Ivan Velasquez have been promoted and are now Master Police Officers. Over the past couple of months the officers took a written exam, participated in an oral interview board, interviewed with the Police Chief, and were subjected to a thorough review of their work history. Master Police Officers, in addition to being recognized for their level of skill and knowledge, also serve as Field Training Officers for new Police Officers. As such, they serve a critical role in the success of the Police Department ensuring new officers are trained to provide the best possible service to the community.

Fiscal Impact: Amount: Fund: Department: Expense Code:

Included in budget Grant Bonds Other (explain) Approved for Agenda by:

City Manager

Item for City Commission Action Section V Item 1


Department/Division City Manager

Staff Contact Andrew Lawson

Title: Consent Agenda Item: Approve the March 3, 2020, regular meeting minutes as written. Description: Please see attached document. Commission Options: 1. Approve with the consent agenda. 2. Remove item from consent agenda for further consideration. Approved for Agenda by:

City Manager

City Commission of Arkansas City – Regular Meeting Minutes

March 3, 2020 Page 1

The Arkansas City Board of City Commissioners met in regular session at 5:30 p.m. Tuesday, March 3, 2020, in the Commission Room at City Hall, located at 118 W. Central Ave. in Ark City. Mayor Karen Welch called the meeting to order. Commissioners also present at roll call were Commissioners Kanyon Gingher, Duane L. Oestmann, Scott Rogers and Jay Warren. City employees present were City Manager Nick Hernandez, City Attorney Larry Schwartz, City Clerk Lesley Shook, Public Information Officer Andrew Lawson, Management Assistant Mike Crandall, Finance Director Kathy Cornwell, Police Chief Dan Ward, Environmental Services Superintendent Rod Philo, Public Services Superintendent Tony Tapia, Human Resources Manager Marla McFarland, Building Official Mike Bellis, City Treasurer Jennifer Waggoner, City Accountant Amy Roberts, and Administrative Assistants Jeni McGee and Terice Watts. Arkansas City Fire-EMS Department personnel in attendance were Fire Chief Bobby Wolfe, EMS Director Jeri Smith, Lt. Justin Parks, Firefighter-Paramedic Brandy Rice, Firefighter-EMT Grady Jordan and Paramedic Luke Steele. Citizens attending were Duane Clark, Brandon Every, Ken Harader, Shari Jenkins, Chris Meinen, Diane Sparks, Roger Sparks, Rudy Steiner and Cowley CourierTraveler reporter John Shelman. Members of the Arkansas City Equal Opportunity and Accessibility Advisory Board (EOAAB) in attendance were Bob Baker, chairwoman Tammy Lanman-Henderson and Frances “Rags” Smith. Capper Foundation was represented by Don Ziegler. Mosaic of South Central Kansas was represented by executive director Jenny Foster-Farquhar and community relations manager Nancy Maier. Twin Rivers Developmental Supports was represented by executive director Lara McGrew. Commissioner Warren offered the opening prayer. Mayor Welch led the Pledge of Allegiance. Agenda Approval At City Manager Hernandez’s request, Commissioner Warren made a motion to amend the agenda by adding the purchase of a used 2014 Chevrolet Camaro for the Arkansas City Police Department using asset forfeiture funds, for an amount not to exceed $15,209.00, as Item 3 under New Business. Commissioner Oestmann seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Welch declared the agenda approved as amended. Awards and Proclamations Mayor Welch issued a proclamation that March 2020 is Intellectual and Developmental Disabilities Awareness Month in Arkansas City. Copies of the proclamation were given to Capper Foundation, Mosaic and Twin Rivers. A photo was taken with them and the EOAAB members.



Recognition of Visitors Rogers Sparks, owner of Sparks Music at 315 S. Summit St., addressed the commissioners about the downtown alley west of his store. City Manager Hernandez updated him and the commission on the progress of a project to repair the entire area, which is nearing completion of design. Sparks also stated that the recent renovations to the Agri-Business Building have had a negative impact on the quality of the sound from the new speakers and equipment he had installed. He made some recommendations for further sound-absorbing material. No action was taken on this. Consent Agenda Commissioner Warren made a motion to approve the consent agenda, including the following:

1. Approving the February 18, 2020, regular meeting minutes as written. 2. Approving Resolution No. 2020-03-3316, authorizing the City to purchase a tractor and

scraper blade, ZD121R-60R mower, and TS10 brush cutter from Wichita Tractor Co., through the Sourcewell Government Discount Program, for an amount not to exceed $43,730.16.

3. Approving Resolution No. 2020-03-3317, authorizing the City to purchase two tractors and a TS10 brush cutter from Wichita Tractor Co., of Wichita, through the Sourcewell Government Discount Program, for an amount not to exceed $65,744.52.

Mayor Welch seconded the motion. A voice vote was unanimous in favor of the motion. Commissioner Gingher declared the consent agenda approved as presented. New Business

Personnel Policy Updates City Clerk Shook presented for discussion nine personnel policy updates — Group Health Care Coverage for Local Government Retirees (14.13), Uniforms (14.14), Cell Phone Allowance (14.15), Employee Assistance Program (14.16), Firefighter/EMT Paramedic Program Benefit (14.30), Vacation Leave (16.1), Sick Leave (16.2), Official City Holidays (16.3) and Separation from City Employment (19.1). Human Resources Manager McFarland said the first five policy updates did not contain any substantial changes and she outlined the few minor adjustments that were made to these policies. Significant changes were made to tiers and rates in the Vacation Leave and Sick Leave policies, however. Holiday Pay definitions and rates were tweaked, and one policy suggests adding three new official City holidays — Martin Luther King Jr. Day, Presidents Day and Columbus Day.



Commissioner Oestmann asked about uniform cleaning. Fire Chief Wolfe and Police Chief Ward discussed their respective departments’ policies regarding the cleaning of uniforms and equipment. City Manager Hernandez said he did not think all three proposed holidays need to be adopted. He recommended just adding Martin Luther King Jr. Day (and perhaps Presidents Day as well). Ward and Public Services Superintendent Tapia explained their reasoning for adding the holidays. Commissioner Warren made a motion to approve the policy updates as presented, with the exception of omitting Presidents Day and Columbus Day as new official City holidays. Mayor Welch seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Warren declared the motion approved.

Budgeted Pay Plan for 2020 Ordinance No. 2020-03-4508

City Clerk Shook presented for discussion a first reading of an ordinance adopting the budgeted pay plan for 2020 and repealing Ordinance No. 2019-12-4503. Human Resources Manager McFarland handed out a new version and said there was a last-minute change. She said the higher pay ranges will help to reward, recognize, retain and recruit employees. Commissioner Oestmann made a motion to approve the ordinance. Mayor Welch seconded the motion. A roll call vote was unanimous in favor of the motion. Mayor Welch declared the ordinance approved and given Ordinance No. 2020-03-4508.

Purchase 2014 Chevy Camaro Resolution No. 2020-03-3318

City Clerk Shook presented for discussion a resolution authorizing the City to purchase a used 2014 Chevrolet Camaro for the Arkansas City Police Department from Bob Howard Chevrolet, of Oklahoma City, for an amount not to exceed $15,209.00, using police asset forfeiture funds. Police Chief Ward said this vehicle will be used by the school resource officer at the middle school. Mayor Welch made a motion to approve the resolution. Commissioner Rogers seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Welch declared the resolution approved and given Resolution No. 2020-03-3318.



City Manager Updates City Manager Hernandez provided the commissioners with the following reminders and updates:

• The Cowley County Job Fair will be from 3 to 5:30 p.m. March 4 at the Agri-Business Building, located at 712 W. Washington Ave. Several City departments plan to participate.

• The next meeting of the Arkansas City Area Complete Count Committee will be at 1:30 p.m. March 5 at the Water Treatment Facility, located at 400 W. Madison Ave.

• The next RISE Cowley coalition meeting is at 10 a.m. March 10 at the county courthouse. • The next monthly Cowley County Legislative Committee meeting will be at noon March 10

at the Winfield Area Chamber of Commerce office. (Note: This meeting was later canceled.) • The Kansas Rural Water Association will be at the Wastewater Treatment Plant at 9 a.m.

March 11 to look over the site and offer input on the design of a new treatment process. • The Arkansas City Police Department will be the next recipient of the RCB Bank

Community Builder Award at 10 a.m. March 11 at the downtown branch, 125 N. Summit St. • The Arkansas City Historic Preservation Board will be host to a special meet-and-greet for

Downtown Historic District business and property owners from 5:30 to 7:30 p.m. March 11 at the V.J. Wilkins Family Center for the Arts in the Burford Theatre, 118 S. Summit St.

• There is an employee appreciation breakfast from 6 to 8:30 a.m. March 13 at the Northwest Community Center, located at 615 W. Birch Ave. Commissioners are invited to assist.

• The next study session will be at noon March 13 in the city manager’s office at City Hall. • Hernandez said the commission needs to discuss the Kansas Gas Service agreement soon. • He notified the commissioners that he will be out of town for a cruise from March 6 through

March 16. Police Chief Ward will serve as acting city manager during this time period. • Hernandez said the 2020 budget retreat likely will be scheduled for 9 a.m. to 1 p.m. May 9.

Other Business Commissioner Oestmann asked about the progress of an ordinance to revise the composition of the South Central Kansas Medical Center Board of Trustees. City Manager Hernandez said it is still in development, but added that the commission can appoint new trustees at any point in time. Commissioner Oestmann asked about finding a new city attorney. Hernandez said Larry Schwartz will continue in that role indefinitely and the new city manager will have to tackle that issue. Commissioner Oestmann asked about the progress of the project to replace water lines in the Brad Meek and Hillside Additions. Hernandez said Smith & Oakes is working on finishing the design. Commissioner Warren asked about the city manager search process. Human Resources Manager McFarland said 25 or 26 applications had been received through Indeed, with 20 more sent to her. Applications will be reviewed during an executive session at the March 17 commission meeting.



Adjournment Commissioner Warren made a motion to adjourn the meeting. Commissioner Oestmann seconded the motion. A voice vote was unanimous in favor of the motion. Mayor Welch declared the meeting adjourned at 6:49 p.m. THE CITY OF ARKANSAS CITY BOARD OF CITY COMMISSIONERS ____________________________ Karen Welch, Mayor ATTEST: ____________________________ Lesley Shook, City Clerk Prepared by: _____________________________________ Andrew Lawson, Public Information Officer



Department/Division Parks and Facilities

Staff Contact Tony Tapia

Title: Consent Agenda Item: Authorize Mayor Karen Welch to sign the annual Statement of Assurance from the Kansas Department of Wildlife, Parks and Tourism regarding continuing use of recreational facilities funded by Land and Water Conservation Grant funds. Description: This is an annual certification required by the Kansas Department of Wildlife, Parks and Tourism (KDWPT) to assure KDWPT and its Federal auditors that grant funds allocated to the City of Arkansas City for park development still are being used beneficially for the purposes for which they were intended. Commission Options: 1. Approve with the consent agenda. 2. Remove item from consent agenda for further consideration. Fiscal Impact: Amount: N/A Fund: Department: Expense Code:


City Manager




Staff Contact Lesley Shook, City Clerk

Title: Consent Agenda Item – Approve a new Cereal Malt Beverage license for Family Dollar located at 1313 N. Summit Street, Arkansas City. Description: Family Dollar Inc., d/b/a Family Dollar #21984 located at 1313 N. Summit Street submitted an application and is requesting the approval of a new CMB “package sales only” license . All proceedures have been followed as outlined in Municipal Code Part II, Chapter 6, Article III, Sec. 6-108. No deficiencies noted. Commission Options: 1. Approve with the consent agenda. 2. Remove from the consent agenda for further review. Fiscal Impact: Amount: Fund: Department: Expense Code:


City Manager

CEREAL MALT BEVERAGE LICENSE

New, Package Sales Only: Business Name Address Owner or *Manager Fast Freddy’s 1313 N. Summit Margaret Johnson The above location has been reviewed by the proper authorities and is approved for licensing.



Department/Division City Manager / Finance

Staff Contacts Nick Hernandez / Kathy Cornwell

Title: Consent Agenda Item: A Resolution authorizing a public meeting of the Governing Body to attend a budget retreat starting at 8 a.m. May 9, 2020, at Warren Cabin, located at 2776 272nd Road, Arkansas City, Kansas. Description: The City Commission has directed City staff that the annual budget retreat should be held on Saturday, May 9 at Commissioner Jay Warren’s cabin. Topics of discussion will include the 2021 budget and CIP. Commission Options: 1. Approve with the consent agenda. 2. Remove item from consent agenda for further consideration. Approved for Agenda by:

City Manager

RESOLUTION NO. 2020-03-____ A RESOLUTION AUTHORIZING A PUBLIC MEETING OF THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS, TO ATTEND A BUDGET RETREAT STARTING AT 8 A.M. SATURDAY, MAY 9, 2020, AT WARREN CABIN, LOCATED AT 2776 272ND ROAD, ARKANSAS CITY, KANSAS. WHEREAS, the Governing Body of the City of Arkansas City, Kansas, has decided that its annual budget retreat needs to be scheduled on Saturday, May 9, 2020; and WHEREAS, topics of discussion at said budget retreat shall include the proposed 2021-30 Capital Improvement Plan and budgetary priorities for the fiscal year starting January 1, 2021; and WHEREAS, in order to comply with the Kansas Open Meetings Act, the Governing Body of the City of Arkansas City, Kansas, must designate this upcoming budget retreat as a public meeting of the Governing Body. NOW, THEREFORE, IN CONSIDERATION OF THE AFORESTATED PREMISES, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: SECTION ONE: The Governing Body of the City of Arkansas City, Kansas, hereby establishes that it shall hold a City Commission budget retreat starting at 8:00 a.m. Saturday, May 9, 2020, at Warren Cabin, located at 2776 272nd Road, Arkansas City, Kansas. No action will be taken at said meeting, but instead the Commissioners shall discuss the 2021 City budget. SECTION TWO: The Governing Body of the City of Arkansas City, Kansas, hereby authorizes City staff of the City of Arkansas City, Kansas, to take such further and other necessary actions that are required to effectuate the intent and purposes of this Legislative Enactment, and also to notify all persons requesting notice of such public meetings under the Kansas Open Meetings Act. SECTION THREE: This Resolution shall be in full force and effect from its date of passage by the Governing Body of the City of Arkansas City, Kansas. PASSED AND RESOLVED by the Governing Body of the City of Arkansas City, Kansas, on this 17th day of March, 2020. (Seal) Karen Welch, Mayor ATTEST: Lesley Shook, City Clerk APPROVED AS TO FORM: Larry R. Schwartz, City Attorney

I hereby certify that the above and foregoing is a true and correct copy of the Resolution No. 2020-03-____ of the City of Arkansas City, Kansas, adopted by the Governing Body thereof on March 17, 2020, as the same appears of record in my office. DATED: _____________________. Lesley Shook, City Clerk

Item for City Commission Action Section VII Item 1



Staff Contacts Nick Hernandez

Title: Consider approval of City insurance coverage for property, liability, vehicles and equipment. (Voice Vote) Description: City Staff was directed to request bids for insurance this year. The City received two quotes for comprehensive insurance coverage — excluding workers compensation insurance, which is provided by Kansas Municipal Insurance Trust — for the period April 1, 2020 thru March 31, 2021.

United Agency, Inc. who has provided coverage through EMC Insurance Companies provided a quote along with a quote from OneBeacon Government Risks through Conrade Insurance Group. A detailed summary of coverage and rates compares the two bids on subsequent pages because coverage is included even though a premium may not be associated with it. Cyber Liability is much more extensive coverage and may be acquired independently.

*Various Cyber Liability options were submitted by United Agency and one from Conrade Insurance Group that will need further review by staff before making a recommendation.

Below is a four-year prior comparison of the City’s current providers, Wichita-based EMC Insurance Companies and United Agency, Inc., with quotes for the upcoming year in the two right columns:

Prior Insurance Levels Current

Insurance EMC

Proposal OneBeacon

Proposal

April 1 — March 31 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2020-2021

Commercial Property $84,700 $87,043 $102,557 $133,204 $126,722 $117,466

General Liability 26,768 27,472 29,245 32,468 38,958 30,595

Linebacker 9,234 10,395 10,976 12,113 12,786 32,216

Law Enforcement 7,702 9,225 9,225 9,225 7,539 0

CyberSolutions* 921 660 660 660 0 0

Crime/Fidelity 634 569 569 455 566 712

Commercial Equip 10,374 11,223 11,200 11,200 12,308 7,224

Business Auto 47,656 55,519 68,096 76,419 64,499 84,025

TOTAL PREMIUM $187,989 $202,106 $232,528 $275,744 $263,378 $272,238

Cyber Liability* Various $4,136

Commission Options:

1. Approve insurance renewal for 2020-2021. 2. Disapprove insurance renewal for 2020-2021. 3. Table this item for further discussion.

Fiscal Impact:

Amount: Fund: General, Water, Sewer & Sanitations Department: Various Expense Code: 6215 (Insurance)

Included in budget Grant Bonds

Other (explain) Costs are allocated depending upon item value/department.

Approved for Agenda by:

City Manager

United Agency Conrade Insurance Group

Coverage

EMC

Proposed 2019 ‐ 2020

OneBeacon

Proposed 2020 ‐ 2021

AV / Replacement Cost

Property AV / Replacement Cost 120% Margin

Deductible ‐ All Covered Perils Other Than Wind/Hail $5,000 $5,000

Deductible ‐ Wind/Hail $25,000 $50,000 per occurance

Building ‐ Blanket Limit $52,842,367 $56,582,926

Business Personal Property ‐ Blanket Limit $1,466,167 $1,612,168

Equipment Breakdown Included / $1,000 Ded Included / $5,000 Ded

Total Property Premium $ 126,722 $ 117,466

Inland Marine

Deductible $5,000 $5,000

Scheduled Equipment $1,808,019 $1,459,103

$1,000 Any one item /

Leased/Rented Equipment $25,000 $2,000 All itmes

Property Floater $10,000 $50,000

Per Item Limit Misc Tools/Equipment $5,000 $2,500

$ 12,308 $ 7,224

Crime

Employee Theft $100,000 $50,000

Deductible $1,000 $1,000

Faithful Performance of Duty n/a Included

Non Compensated Officers as Employee Included Included

Premium $ 566 $ 712

Auto

Liability Limit $500,000 $500,000

UM/UIM Motorist Liability $500,000 $500,00

Hired and Non‐owned Auto Liability Included Included

Comp / Collision Deductibles $1,000/$1,000 $1,000/$1,000

Number of Autos 129 129

Premium $ 64,499 $ 84,025

General Liability

Each Occurrence $1,000,000 $1,000,000

General Aggregate $2,000,000 $2,000,000

Products/Completed Operations Aggregate $1,000,000 $2,000,000

Personal & Advertising Injury $1,000,000 $1,000,000

Damage to Rented Premise $500,000 $1,000,000

Medical Expense $10,00 N/A

GL Deductible $500 $1,000

Coverage for Excessive/Inadequate Provision of Utility Service

(Failure to Supply) Not included $100,000

Sewer Backup Deductible $500 $1,000

Employee Benefit Liability ‐ $1,000 Deductible $1Mil / $1Mil $1Mil / $2Mil

Premium $ 38,958 $ 30,595

Law Enforcement Liability

Each Occurrence $1,000,000 $1,000,000

Annual Aggregate $2,000,000 $2,000,000

Medical Expense $5,000 N/A

Deductible/Retention $2,500 $5,000

Premium $ 7,539 $ ‐

Public Officials Errors & Ommissions (Linebacker)

Each Loss $1,000,000 $1,000,000

Annual Aggregate $2,000,000 $2,000,000

Deductible/Retention $3,000 $5,000

Retro Date 4/1/1988 4/1/1988

Employment Practices Liability $1,000,000 $1,000,000

Premium $ 12,786 $ 32,216

Total Annual Premium Without Cyber Liability $ 263,378 $ 272,238

Cyber Liability * $660, $1,218 or $2,509 $ 4,136

Premium Summary


Meeting Date Department/Division Staff Contact 03/17/2020 Neighborhood Services

Division Mike Bellis,

Building Official

Title: Consider a Resolution scheduling a public hearing at 5:30 p.m. on May 5, 2020, in the Commission Chambers at City Hall, to determine if structures located at 415 E. Tyler Ave., 1321 S. B St., 609 S. 5th St., and 427 S. 6th St., are unsafe and dangerous. (Voice Vote)

Description: The attached resolution will set a public hearing at 5:30 PM on May 5, 2020, in the Commission Chambers at City Hall, for the Governing Body to determine dangerous structures. The properties to be considered are:

1. 415 E. Tyler Ave. – Paul Kenneth Aguilar and Roxie Mae Aguilar 2. 1321 S. B St. – Leo L. Robertson and Sherry A. Robertson 3. 609 S. 5th St. – Falis M. Dorman 4. 427 S. 6th St. – Ronald L. Poore

During this hearing, owners, agents, lienholders of record, and any occupants of the listed structures may appear and show cause as to why the structure should not be condemned as an unsafe structure. If so ordered, the owner will have 30 days to begin repair or demolition and 90 days to complete that work after publication of the resolution declaring a dangerous structure. The owners have been properly notified and have not made appropriate corrections.

Commission Options: 1. Approve the Resolution 2. Disapprove the Resolution 3. Table the Resolution for further consideration

Fiscal Impact: Amount: Fund: Department: Expense Code:


City Manager

(Published in the Cowley CourierTraveler, on ________________ and ___________________).

RESOLUTION NO. 2020-03 A RESOLUTION ESTABLISHING A TIME AND PLACE AND PROVIDING FOR NOTICE OF A HEARING BEFORE THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS, AT WHICH TIME THE OWNERS, AGENTS, LIENHOLDERS OF RECORD AND OCCUPANTS OF THE STRUCTURE(S) (IF APPLICABLE) HEREINAFTER LISTED AT THEIR RESPECTIVE LOCATIONS IN SAID CITY, MAY APPEAR AND SHOW CAUSE WHY SUCH STRUCTURE SHOULD NOT BE CONDEMNED AND ORDERED REPAIRED, SHORED OR OTHERWISE MADE SAFE OR IN THE ALTERNATIVE, DEMOLISHED AS UNSAFE OR DANGEROUS STRUCTURES. WHEREAS, the Enforcing Officer of the City of Arkansas City, Kansas, did, on or about the 17th day of March, 2020, file with the Governing Body of the City of Arkansas City a statement in writing that the structures hereinafter described constitute an unsafe or dangerous structure. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: SECTION ONE: A hearing will be held on the 5th day of May, 2020, before the Governing Body of the City at 5:30 p. m. in the Commission Chambers of the City Building, 118 West Central Avenue, Arkansas City, Kansas at which time owners, agents, Lienholders of record and any occupants of the hereinafter listed structure(s) may appear and show cause why such structure should not be condemned as unsafe or dangerous and ordered repaired, shored or otherwise made safe or in the alternative, demolished as an unsafe structure. Reasonable accommodations will be made available to persons with disabilities. Requests for accommodations should be submitted to the City Clerk no later than five days prior to the date of the hearing. SECTION TWO: The following described structures shall be considered at said hearing:

Parcel 1: Dilapidated Structure, including any Accessory structures located at 415 E Tyler Ave, Arkansas City, Cowley County, Kansas, and legally described as, to-wit:

Tract B of the Amended Plat of Lots 12, 13, and 14, Block 225, Enterprise Addition to the Cityof Arkansas City, Cowley County, Kansas. Record Owner(s): Paul Kenneth Aguilar and Roxie Mae Aguilar 415 E Tyler Avenue Arkansas City, KS 67005 Record Lienholder(s): Cowley County Treasurer, Unpaid Taxes 311 E. 9th Avenue Winfield, KS 67156

Parcel 2: Dilapidated Structure, including any Accessory structures located at 1321 S B Street, Arkansas City, Cowley County, Kansas, and legally described as, to-wit:

Lots 19, and 20, Block 228, Enterprise Addition to the City of Arkansas City, Cowley County, Kansas.

Record Owner(s): Leo L. Robertson and Sherry A. Robertson 1321 S B Street Arkansas City, KS 67005 Record Lienholder(s): Cowley County Treasurer, Unpaid Taxes 311 E. 9th Avenue Winfield, KS 67156

Parcel 3: Dilapidated Structure, including any Accessory structures located at 609 S 5th Street, Arkansas City, Cowley County, Kansas, and legally described as, to-wit:

South Half of Lot 4 and all of Lots 5 and 6, Block 4, Park Place Addition to Arkansas City, Cowley County, Kansas Record Owner(s): Falis M. Dorman 609 S 5th Street Arkansas City, KS 67005 Record Lienholder(s): Cowley County Treasurer, Unpaid Taxes 311 E. 9th Avenue Winfield, KS 67156

Parcel 4: Dilapidated Structure, including any Accessory structures located at 427 S 6th Street, Arkansas City, Cowley County, Kansas, and legally described as, to-wit:

Lots 15, 16, 17, Block 119, Original Townsite, Arkansas City, Cowley County, Kansas. Record Owner(s): Ronald L. Poore 427 S 6th Street Arkansas City, KS 67005 Record Lienholder(s): Cowley County Treasurer, Unpaid Taxes 311 E. 9th Avenue Winfield, KS 67156

SECTION THREE: Be it further resolved that the City Clerk shall cause this Resolution to be published once each week for two consecutive weeks and at least thirty (30) days shall elapse between the LAST PUBLICATION and the date set for hearing, and the City Clerk is further directed to mail a copy of said Resolution by certified mail within three (3) days after the FIRST PUBLICATION to each such owner, agent, Lienholder or occupant at his/her/its last known place of residence and marked "Deliver to Addressee Only" as provided by K.S.A. § 12-1752 and all acts amendatory thereof or supplemental thereto.

PASSED AND RESOLVED by the Governing Body of the City of Arkansas City, Kansas this 17th March 2020 with City Officials being authorized and directed to execute any and all documents necessary to consummate the purposes and intents as expressed in this Resolution and if executed by the Mayor (or other person authorized by law to act in the event of the absence or inability of the Mayor to act) and the City Clerk is directed to attest to and affix the official seal of the City thereon.

_____________________________

Karen Welch, Mayor ATTEST: _____________________________________ Lesley Shook, City Clerk APPROVED AS TO FORM: _____________________________________ Larry R. Schwartz, City Attorney

CERTIFICATE

I hereby certify that the above and foregoing is a true and correct copy of the Resolution No. 2020-03-_____ of the City of Arkansas City, Kansas adopted by the governing body on March 17, 2020 as the same appears of record in my office. DATED: _________________ Lesley Shook, City Clerk



Department/Division Environmental Services

Staff Contact Rod Philo

Title: Consider a Resolution authorizing the City of Arkansas City to purchase a 4-wheel-drive Kubota F2690 72-inch-cut mower with side discharge and a suspension seat from John Schmidt & Sons, Inc., of Winfield, for an amount not to exceed $15,270.00. (Voice Vote) Description: The Environmental Services Department’s Bad Boy mower, purchased in 2012, has not held up to the rigor of the department’s mowing needs. This mower is used for all of Environmental Services’ mowing, which includes the Bryant Shop, Goff Industrial Park water tower, old water tower location at Birch Avenue and Seventh Street, Wastewater Treatment Plant, and water well fields west of the City. Staff requests that this mower be replaced with a different unit that is more suited for this workload prior to the heavy mowing season later this year. Thus, delivery time is an important scoring criterion. Three bids were requested and two bidders — Schmidt & Sons, Inc. and Wichita Tractor — responded. Both bids were scored using the department’s bid award scoring criteria, with the scoring attached to this item for commission review. Schmidt & Sons attained the best score, despite a slightly higher bid. Although this piece of equipment was not included in the Capital Outlay budget for 2020, there will be sufficient funds in the Wastewater Fund with the replacement of the old mower to absorb the cost. Commission Options: 1. Approve the Resolution. 2. Table the Resolution for further discussion. 3. Disapprove the Resolution. Fiscal Impact:

Amount: $15,270.00 Fund: 18 (Wastewater) Department: 660 (WWTP) Expense Code: 7405 (Machinery/Equipment)

Included in budget Grant Bonds Other (explain) This piece of equipment was not included in the Capital Outlay budget for 2020, but there should be sufficient funds in the Wastewater Treatment Plant repair budget to absorb the cost adequately.

Approved for Agenda by:

City Manager

RESOLUTION NO. 2020-03-____ A RESOLUTION AUTHORIZING THE CITY OF ARKANSAS CITY TO PURCHASE A 4-WHEEL-DRIVE KUBOTA F2690 72-INCH-CUT MOWER WITH SIDE DISCHARGE AND A SUSPENSION SEAT FROM JOHN SCHMIDT & SONS, INC., OF WINFIELD, FOR AN AMOUNT NOT TO EXCEED $15,270.00. WHEREAS, the Arkansas City Environmental Services Department’s Bad Boy mower, purchased in 2012, has not held up to the rigor of the department’s mowing needs; and WHEREAS, this mower is used for all of the Arkansas City Environmental Services Department’s mowing, which includes the Bryant Shop, Goff Industrial Park water tower, old water tower location at Birch Avenue and Seventh Street, Wastewater Treatment Plant, and water well fields west of the City; and WHEREAS, City staff seek to replace this mower with a different unit that is more suited for this workload prior to the heavy mowing season later this year, so delivery time is an important criterion; and WHEREAS, the two bids received were scored using the Arkansas City Environmental Services Department’s bid award scoring criteria, with John Schmidt & Sons, Inc., of Winfield, attaining the highest score; and WHEREAS, there will be sufficient funds in the City’s Wastewater Fund to absorb this expenditure adequately after the replacement of the old mower. NOW, THEREFORE, IN CONSIDERATION OF THE AFORESTATED PREMISES, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: SECTION ONE: The Governing Body of the City of Arkansas City, Kansas, hereby authorizes the City of Arkansas City, Kansas, to purchase a 4-wheel-drive Kubota F2690 72-inch-cut mower with side discharge and a suspension seat from John Schmidt & Sons, Inc., of Winfield, for an amount not to exceed $15,270.00. SECTION TWO: The Governing Body of the City of Arkansas City, Kansas, hereby authorizes the Mayor and/or City staff of the City of Arkansas City, Kansas, to take such further and other necessary actions that are required to effectuate the intent and purposes of this Legislative Enactment. SECTION THREE: This Resolution shall be in full force and effect from its date of passage by the Governing Body of the City of Arkansas City, Kansas. PASSED AND RESOLVED by the Governing Body of the City of Arkansas City, Kansas, on this 17th day of March, 2020. (Seal) Karen Welch, Mayor ATTEST: Lesley Shook, City Clerk APPROVED AS TO FORM:

Larry R. Schwartz, City Attorney

CERTIFICATE

I hereby certify that the above and foregoing is a true and correct copy of the Resolution No. 2020-03-____ of the City of Arkansas City, Kansas, adopted by the Governing Body thereof on March 17, 2020, as the same appears of record in my office. DATED: _____________________. Lesley Shook, City Clerk

Item for City Commission Action Section VIII Items 1-8



Staff Contact Nick Hernandez

Title: City Manager Updates Description:

1. The Arkansas City Police Department will be host to a free “Coffee with a Cop” event from 8:30 to 10:30 a.m. Thursday, March 19 at Donut Palace, located at 1520 N. Summit St.

2. There will be a community Grant Writing Workshop from 9:30 a.m. to 3:30 p.m. Thursday, March 19 in the Wright Room at Cowley College’s Brown Center, located at 215 S. Second St.

3. The next two meetings of the Arkansas City Area Complete Count Committee will be at 1:30 p.m. Thursday, March 19 and April 2 at the Water Treatment Facility, 400 W. Madison Ave.

4. The Arkansas City Train Show will be from 9 a.m. to 4 p.m. Saturday, March 21 at the Agri-Business Building, located at 712 W. Washington Ave. Admission is $5 for those older than 12.

5. City Manager Nick Hernandez will be giving the annual “State of the City” presentation at noon Wednesday, March 25 at MidAmerican Credit Union’s Ark City Community Center, located at 1610 S. Summit St. Lunch is free for chamber members, but please RSVP to us by March 19!

6. The City’s Fourth Friday Free Film series resumes at 8 p.m. Friday, March 27 under the rotunda at Wilson Park, located at 701 N. Summit St. There also will be a “Census party” that evening.

7. The next study session will be at noon Friday, April 3 in the city manager’s office at City Hall. Approved for Agenda by:

City Manager

Item for City Commission Action Section IX Item 1a



Staff Contact Andrew Lawson

Title: City Advisory Board Reports Description: The following approved board and committee minutes are included in this packet:

• January 23 — Beautification and Tree Advisory Board • February 10 — Retired Citizens Advisory Council • February 17 — Arkansas City Public Library Board of Trustees • February 20 — 2020 Tacolalah Committee • February 20 — Arkansas City Area Complete Count Committee

Commission Options: 1. No action needed. Approved for Agenda by:

City Manager

Arkansas City Beautification and Tree Advisory Board 1/23/20 Minutes

A regular meeting was held Thursday, January 23, 2020, in the City Manager’s Office. The meeting was called to order at 4:03 p.m. Roll Call: Board Members Staff Liaisons Robin Henderson Nick Hernandez Nancy Holman Andrew Lawson Paisley Howerton Tony Tapia Brooke Padgett Brian Williams Guests in attendance were Candace Hendricks (board applicant), Arty Hicks with the Disc Golf Association and Ophelia Strecker. 1. Approve December Meeting Minutes:

Robin moved to approve the minutes of the Dec. 5, 2019, regular meeting. Brooke seconded the motion. It was approved 4-0.

2. 2020 Regular Board Meeting Schedule/Locations:

Discussion of scheduling meetings at various City parks in 2020 was tabled until February due to a potential new member.

3. Adoption Request: City-Owned Parking Lot at A Street and Central Avenue

Andrew had no updates on the paperwork and has had no further contact with W.I.S.H. This item was tabled until February.

4. Comprehensive Plan: Parks, Recreation, and Natural and Historic Resources

Nancy said she had reviewed this Comprehensive Plan chapter and made notes. She asked about Mills Park. Andrew said that

piece of the Comp Plan will have to be amended to account for the deed reverter. The Board tabled discussion to February.

Nancy also asked about the section regarding wetlands. Andrew explained the backstory and said that won’t stay in the Plan.

Brooke introduced Arty Hicks. Andrew said FFA has created nine new disc golf stations. He wanted to discuss the feasibility

of locating these stations in Robert Cox Memorial Park. Arty said it is possible, but it will be tight and must flow to the north.

The Board generally liked Arty’s ideas, although several details need to be worked out. Arty plans to fill out park adoption

paperwork prior to the next meeting. Paisley said she hopes the planned course can coexist with some new milkweed plants.

5. Review/Discuss First Impressions Report:

Nancy asked if the downtown trees are viewed as a negative. Andrew said it depends on who you talk to, but they are not

very popular with business owners. The current policy involving crape myrtles will need to be written into the Comp Plan.

6. Neighborhood Improvement Grants:

Andrew has not been able to make much headway on developing the program, but hopes to discuss it in depth in February.

7. Tacolalah Committee Report:

The next Tacolalah Committee meeting will be upstairs at noon February 20 in Steamy Joe, located at 216 W. Central Ave.

8. The Pollinator Project Report:

Andrew and Paisley finalized the 2019 annual report just prior to this meeting. He also asked the Board members for “Earth

Week” ideas in late April. Some proposed dates were discussed. This will be the dominant topic at the February 27 meeting.

9. Other Miscellaneous Items:

Paisley left the meeting in progress at 4:45 p.m. Andrew asked for the Board to think about ways to make the Movies in the

Park better attended. He mentioned RISE Cowley funding opportunities and said there is no update on the Wilson Park project.

Brooke made a motion to adjourn the meeting. Robin seconded the motion, which was approved 3-0 on a voice vote. The meeting was

adjourned at 4:58 p.m. The next regular meeting of the Beautification and Tree Advisory Board will be at 4 p.m. February 27, 2020.

Retired Citizens Advisory Council

Arkansas City, Kansas

Meeting: February 10, 2020 @ 1:00 p.m.

Meeting was held at the Arkansas City, Kansas, Senior Center, convening at 1:00 p.m.

In Attendance: Mr. Larry Gilmore Mr. Jerry Campbell

Mrs. Jerri Achenbach Mr. Gary Humiston

Mrs. Carol Goldwater Kristin Sparks

Meeting was brought to order.

Previous meeting minutes were approved with a motion by Jerri and 2nd by Carol.

Old Business: Discussion on how well the dances went. Discussion was held on the purchasing of new chairs.

New Business:

Update was given on Senior Center events and happenings.

Motion was made by Jerri to adjourn meeting; second given by Carol; meeting adjourned.

Next Meeting — March 9 @ 1:00 p.m.

Submitted by: Kristin Sparks, Director of Senior Services

MINUTES

Arkansas City Public Library Board of Trustees Regular Meeting – February 17, 2020

The Board of Trustees of the Arkansas City Public Library, pursuant to official notification, met Monday, February 17,

2020 at 7:00 p.m. at the Public Library, 120 E 5th Avenue, Arkansas City, KS. MEMBERS PRESENT: (checked)

☒ Duane Oestmann, City Commissioner, ex-officio ☒ Shawna Allison, Secretary ☒ Lloyd Colston ☒ Mitch Reichle, Treasurer

☒ Kayleigh Lawson, President ☒ Kate Reilly, Vice President ☒ Gia Watson

STAFF PRESENT: Mendy Pfannenstiel, Library Director OTHERS PRESENT: Lawson called the meeting to order at 7:00 p.m. Motion by Colston to approve the January minutes. Second by Oestmann. Approved unanimously. Motion by Colston to approve the December & January Treasurer’s Reports. Second by Allison. Approved unanimously. The December report shows that we have total assets of $292,662.70 ($8,813.09 in current liabilities, $15,000 in the operating fund and $268,849.61 in the capital improvement fund. We accepted 102% of our anticipated receipts and disbursed 102% of our anticipated budget. The January report shows that we have total assets of $258,861.67 ($1,420.77 in current liabilities, -$12,458.71 in the operating fund, $268,849.61 in the capital improvement fund, and $1,050 in the grant fund). We have accepted 3% of our anticipated receipts and disbursed 9% of our anticipated budget. Pfannenstiel provided a Director’s report to the Board. Motion by Colston to approve the new PTO policy. Second by Reichle. Approved unanimously. The Paid Time Off policy will replace traditional vacation and sick leave. Employees’ accumulated time carried over with new accrual rates. Motion by Oestmann to approve the 2020 Designated Depositories. Second by Colston. Approved unanimously. ACPL’s depositories are as follows: checking accounts at RCB and USB, CDs at CNM and Stock Exchange Bank, savings account at USB, and endowment funds at Legacy Foundation. Motion by Colston to approve the 2020 ACPL Board of Trustees Officer slate. Second by Watson. Approved unanimously. Kayleigh Lawson will continue as President, Kate Reilly will continue as VP, Mitch Reichle will continue as Treasurer, and Shawna Allison will continue as Secretary. Motion by Colston to approve the 2020 GAAP Waiver. Second by Reichle. Approved unanimously. There was a short discussion and review of the year-end statistics and the Kansas Public Library Survey. Motion by Colston to approve a new lease contract with Galaxie for a new Multi-Function Printer. Second by Oestmann. Approved unanimously. Motion by Reichle to adjourn the meeting. Second by Watson. Approved unanimously. With there being no further business, the meeting concluded at 7:45 p.m.

2020 TACOLALAH COMMITTEE MEETING: NOON THURSDAY, FEBRUARY 20, 2020 @ STEAMY JOE

1. Old Business: a. After review, Charles made a motion to approve the Jan. 16 minutes. Anita

seconded the motion, which was approved unanimously on a voice vote. b. Andrew and Pam presented and reviewed the January financial report. c. The committee worked on a proposed 2020 budget for approval next month.

• Of the $2,500 V.J. Wilkins grant, $600 is for the mariachi band, $500 is for the DJ, another $500 for arts and crafts, $400 for the dancers from Wichita, and $200 for the band Biscuit. Debbie said for $300, another performer can be brought in from Tulsa for cultural entertainment. Andrew suggested the remaining $100 be used as a donation toward the Arkansas City dancers, to be used as they see fit. Both additions were approved unanimously by group consensus.

d. Logo Design Contest wrap-up — Liz was awarded $100 in Chamber Bucks! e. Creekstone Presentation — We need to form a subcommittee for this effort.

• Andrew, Jose, Junior, Karla and Pam are the current volunteers. f. Andrew proposed the following vendor fee structure. Anita made a motion

to approve it, which Tammy seconded, and it was approved unanimously: • $0-$499 in sales (non-business only!) — 8.5% tax, 1.5% fee (10% total) • $0-$499 in sales (businesses/food trucks) — 8.5% tax, 5% fee (13.5%) • $500-$999 in sales — 8.5% sales tax, 8.5% fee (17% total takeout) • $1,000-$1,999 in sales — 8.5% sales tax, 10% fee (18.5% total takeout) • $2,000 or more in sales — 8.5% sales tax, 11.5% fee (20% max total)

2. New Business:

a. Pam passed out two thank-you cards for the Santa Parade volunteers. b. Ordering merchandise with 2020 logo — What items and how many?

• Plan to just order 300 T-shirts for now (up from 250 in 2019) — red and green for attendees; white or gray for festival volunteers

c. The committee agreed to start meeting every other week from now until May. d. Andrew asked if there is interest in an Early Bird Lions Club presentation.

3. Subcommittees:

a. Advisory — Charles Tweedy III • Charles asked about canopies — sounds like we have enough for now

b. Arts/Crafts — Nancy Holman, Amy Lawson & Rags Smith • $500 budget also will cover cost of Cinco de Mayo decorations

c. Beer Garden — Andrew Lawson • No update given

d. Community — Anita Judd-Jenkins & Jose Esparza • No update given

e. Corporate — Karla Gallegos Perez & Junior Urias • Anita wants to recruit GE and Rubbermaid for potential volunteers

f. Cultural/Dancing — Debbie Savala • Discussed need for walled tent or RV/trailer for dancers to change in • Visit Ark City will pay hosting expenses (meals) for dancing groups

g. Decorations — Debbie Savala & Rags Smith h. Entertainment/Music — Bobie Baker i. Fundraising — Pam Crain

• Anita suggested inviting the V.J. Wilkins Foundation to attend • She will work with Pam to ask for corporate donations in March

j. Games/Activities — ??? • Reatha Juden and Kim Hager can’t help because of Presbyterian

Manor’s Dick Metz Tournament; they were going to run activities • Back to square one — discussed having corn hole on tennis courts

k. Outdoor Market — Kelly Dillner l. Photos/Video — Felipe Escalante m. Social/Web — Kayleigh Lawson n. Vendors — Robin Henderson & Tammy Lanman-Henderson

• Tammy gave a report on the subcommittee meeting at 11:30 a.m. o. Volunteers — Gary Hale & Brooke Padgett

• Recruiting needs to be ongoing from now through the event • There will be an online signup to collect contact information • We will need key people to coordinate the various job functions • Discussed having handouts/training at Thirsty Thursday (April 30) • Volunteers will receive a free T-shirt, water and $5 Tacolalah Token

4. Meeting was adjourned at 1:13 p.m.

NEXT MEETING: NOON THURSDAY, MARCH 5, 2020 @ STEAMY JOE

2019-2020 ARKANSAS CITY AREA COMPLETE COUNT COMMITTEE

MEETING: 1:30 PM THURSDAY, FEB. 20, 2020 @ WATER TREATMENT PLANT

facebook.com/ArkCityCounts twitter.com/ArkCityCounts [email protected]

1. Welcome and Introductions — Anita Judd-Jenkins (chair) and Andrew Lawson (City of Arkansas City) welcomed everyone. The only new attendee was Trevor Langer (South Central Kansas Medical Center). Also attending were Ron Ballard (USD 470), Lloyd Colston (Census/Public Library Board of Trustees), Jeri Crumbliss (USD 470), Jason Dean (Census Bureau), Jack Dickson (Ministerial Alliance), Larry Gilmore (Census/Cowley County Council on Aging), Jason O’Toole (Cowley College), Josh White (City) and Landon West (Cowley College).

2. Old Business: a. After review, Larry made a motion to approve the February 6 minutes. Jeri

seconded the motion, which was approved unanimously on a voice vote. b. Census Job Recruitment — Larry said 288 locals have applied, which

brings our local recruitment rate to 118% of the target. But work continues! c. LKM Social Media Grant — Andrew said the City has finally received the

funds. He is awaiting Facebook approval and starting to schedule posts. d. Questionnaire Assistance Centers (QAC) — Andrew gave a brief

overview of the QAC guide Jason has sent him. Jason said all standing QAC sites need to register with his office! Census staff may be available to assist with mobile QACs at community events, but not standing centers.

e. Neighborhood Nights (March and April) — The committee discussed both event and site ideas. Anita said Walmart has donated 1,400 hot dogs and buns, which breaks down to around 200-233 per party location. We’d like to have these in mid- to late March — early April at the absolute latest!

• Anita and Yazmin are contacting local clubs and nonprofits about “hosting” a party and taking ownership of the planning for it. They will be asked to canvass neighborhoods 3 days prior with invitations.

• 5-7 parties planned, food from 5:30 to 7 p.m. (5 to 7:30 for volunteers) • Dr. Ballard said schools can be open and available for these events. • Andrew said the City can provide mobile hotspots for mobile QACs. • Jeri said the Sally’s Spot bus could be available. The district also can

provide some technology, depending on what is planned for the site.

http://www.facebook.com/ArkCityCounts

http://www.twitter.com/ArkCityCounts

mailto:[email protected]

3. New Business:

a. March 12 is the go-live date for the 2020 Census online, according to Jason. b. Anita has been teaching and making presentations at ACHS. Great feedback! c. Sacred Heart Catholic Church planning for big parish outreach weekend

on March 14-15, with Anita invited to speak three times to congregations. d. Andrew showed an email from Yazmin relating possible community

concerns from local Hispanic and Latino residents. The committee discussed the concerns about lack of trust in government. All agreed that it is important to connect with faith leaders and address this as a priority.

e. Coordinating outreach documents/social media for each week in March! f. Andrew related an interaction with a family moving here from Liberal to

work at Creekstone. He welcomed them. They will live here as of March 1.

4. Subcommittees: a. Business/Industry — Kerri Falletti & Paisley Howerton b. Corporate Partners — Karla Gallegos Perez & Crystal Hunt c. Cowley College — Jason O’Toole & Landon West

• Rhoda MacLaughlin-Ramirez is setting up a static QAC at the Renn Memorial Library on campus; she will contact Jason to register this.

• Jason has been meeting with many college groups and educators • He asked when the Group Quarters call is expected. Jason said now.

d. Community Organizations — Janice Marr & Yazmin Wood e. Faith-Based — Pastor Jack Dickson & Josh White

• One Hispanic church contacted about presentation to its leader. • Coordinating National Faith-Based Census Sunday on March 29

o Each church should have similar messaging in some form! • Alliance also hoping to coordinate Holy Week (2nd week in April) • Jack invited Anita to address the Alliance meeting at noon March 4

f. Group Quarters — Lynlea Bartlett & Linda Misasi g. Health Care — Shawna Allison, Jodi Pew, Tom Langer & Trevor Langer

• Trevor willing to help with the distribution of materials at clinics h. K-12 Education — Dr. Ron Ballard, Jeri Crumbliss & Will Pfannenstiel i. Parkerfield — Mike Bergagnini j. Public Library — Lloyd Colston & Mendy Pfannenstiel k. Senior Citizens — Mike Crandall & Larry Gilmore

5. Adjournment: Lloyd made a unanimous motion to adjourn and Jack seconded it.

NEXT MEETING: 1:30 PM THURSDAY, MARCH 6, 2020 @ 400 W. MADISON

Fund

1/1/2020

Beginning Cash

Balance

Prior Year

Adjustments Receipts Disbursements

02/29/2020

Ending Cash

Balance Budget Encumbrances

Budget Variance

Favorable (Unfavorable) % Remaining (83%)

01 - GENERAL FUND 1,136,189.53$ -$ 2,928,241.98$ 1,252,180.66$ 2,812,250.85$ 10,421,915$ 6,210.97$ 9,163,523$ 88%

15 - STORMWATER FUND 146,077.21$ -$ 44,024.47$ 19,789.12$ 170,312.56$ 272,721$ -$ 252,932$ 93%

16 - WATER FUND 4,337,206.32$ -$ 692,078.23$ 941,784.00$ 4,087,500.55$ 5,188,918$ 490,385.61$ 3,756,748$ 72%

18 - SEWER FUND 4,172,466.34$ -$ 330,385.93$ 283,682.65$ 4,219,169.62$ 14,216,503$ 16,221.74$ 13,916,599$ 98%

19 - SANITATION FUND 1,138,581.59$ -$ 249,975.58$ 137,367.94$ 1,251,189.23$ 1,607,696$ 10,762.87$ 1,459,565$ 91%

20 - SPECIAL RECREATION FUND 30,340.56$ -$ -$ 4,819.03$ 25,521.53$ 27,632$ -$ 22,813$ 83%

21 - SPECIAL STREET FUND 684,792.07$ -$ 83,062.26$ 22,996.86$ 744,857.47$ 738,900$ -$ 715,903$ 97%

23 - TOURISM/CONVENTION FUND 28,106.81$ -$ 43,494.14$ 43,494.14$ 28,106.81$ 158,729$ -$ 115,235$ 73%

26 - SPECIAL ALCOHOL FUND 84,816.06$ -$ 1,250.00$ 1,000.00$ 85,066.06$ 70,000$ -$ 69,000$ 99%

27 - PUBLIC LIBRARY FUND -$ -$ 180,330.16$ 180,330.16$ -$ 373,900$ -$ 193,570$ 52%

29 -SPECIAL LAW ENF TRUST FUND 15,733.39$ -$ -$ -$ 15,733.39$ Not a budgeted fund

31 - LAND BANK FUND -$ -$ -$ -$ -$ 3,500$ -$ 3,500$ 100%

43 - BOND & INTEREST FUND 129,680.93$ -$ 332,867.66$ -$ 462,548.59$ 821,110$ -$ 821,110$ 100%

44 - HEALTHCARE SALES TAX FUND -$ -$ 304,500.71$ 304,500.71$ -$ 1,640,600$ -$ 1,336,099$ 81%

45 - UNPLEDGED HEALTHCARE SALES TAX FUND 79,090.53$ -$ 57,052.11$ 79,000.00$ 57,142.64$ 327,400$ -$ 248,400$ 76%

53 - MUNICIPAL COURT FUND 6,174.98$ -$ 8,526.33$ -$ 14,701.31$ Not a budgeted fund

54 - EQUIPMENT RESERVE FUND 200,946.02$ -$ -$ -$ 200,946.02$ Not a budgeted fund

57 - CID SALES TAX FUND 978.86$ -$ 8,599.34$ 9,578.20$ -$ 50,000$ -$ 40,422$ 81%

68 - CAPITAL IMPROVEMENT FUND 1,605,296.53$ -$ 342,925.97$ 70,098.00$ 1,878,124.50$ Not a budgeted fund 15,607$

TOTALS 13,796,477.73$ -$ 5,607,314.87$ 3,350,621.47$ 16,053,171.13$ 35,919,524$

INDEBTEDNESS:

GO SERIES 2013A BONDS 2,765,000$

KDHE WATER LOAN #2649 525,260$

KDHE WATER LOAN #2813 20,286,156$

2013 PUMPER FIRE TRUCK LEASE 191,182$

2019 FERRARA PUMPER TRUCK LEASE 531,791$

TOTAL 24,299,389$

Note: Information is Unaudited

CITY OF ARKANSAS CITY, KANSAS

FINANCIAL SUMMARY

Year-To-Date Ending February 29, 2020

Cash Summary Budget Summary

In order to be in compliance with the Kansas Open Meetings Act, City Attorney Larry Schwartz recommends the following motion be stated when the City Commission requests an executive session: Motion I move that the City Commission recess into executive session to discuss personnel matters of non-elected personnel, pursuant to K.S.A. 75-4319(b)(1), to discuss potential candidates for the City Manager position. The open meeting will resume in this room at ____[INSERT] ____ p.m. State Reference 75-4319. Closed or executive meetings; conditions; authorized subjects for discussion; binding action prohibited; certain documents identified in meetings not subject to disclosure.

(a) Upon formal motion made, seconded and carried, all public bodies and agencies subject to the open meetings act may recess, but not adjourn, open meetings for closed or executive meetings. Any motion to recess for a closed or executive meeting shall include: (1) A statement describing the subjects to be discussed during the closed or executive meeting; (2) the justification listed in subsection (b) for closing the meeting; and (3) the time and place at which the open meeting shall resume. The complete motion shall be recorded in the minutes of the meeting and shall be maintained as a part of the permanent records of the public body or agency. Discussion during the closed or executive meeting shall be limited to those subjects stated in the motion.

(b) Justifications for recess to a closed or executive meeting may only include the following, the need:

(1) to discuss personnel matters of nonelected personnel;

(2) for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship;

(3) to discuss employer-employee negotiations whether or not in consultation with the representative or representatives of the body or agency;

(4) to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trusts, and individual proprietorships;

(5) to discuss matters relating to actions adversely or favorably affecting a person as a student, patient or resident of a public institution, except that any such person shall have the right to a public hearing if requested by the person;

(6) for the preliminary discussion of the acquisition of real property;

(7) to discuss matters relating to pari-mutuel racing permitted to be discussed in a closed or executive meeting pursuant to K.S.A. 74-8804, and amendments thereto;

(8) to discuss matters relating to the care of children permitted to be discussed in a closed or executive meeting pursuant to K.S.A. 2016 Supp. 38-2212(d)(1) or 38-2213(e), and amendments thereto;

(9) to discuss matters relating to the investigation of child deaths permitted to be discussed in a closed or executive meeting pursuant to K.S.A. 22a-243(j), and amendments thereto;

(10) to discuss matters relating to patients and providers permitted to be discussed in a closed or executive meeting pursuant to K.S.A. 39-7,119(g), and amendments thereto;

(11) to discuss matters required to be discussed in a closed or executive meeting pursuant to a tribal-state gaming compact;

(12) to discuss matters relating to security measures, if the discussion of such matters at an open meeting would jeopardize such security measures, that protect: (A) Systems, facilities, or equipment used in the production, transmission, or distribution of energy, water or communications services; (B) transportation and sewer or wastewater treatment systems, facilities, or equipment; (C) a public body or agency, public building or facility, or the information system of a public body or agency; or (D) private property or persons, if the matter is submitted to the agency for purposes of this paragraph. For purposes of this paragraph, security means measures that protect against criminal acts intended to intimidate or coerce the civilian population, influence government policy by intimidation or coercion, or to affect the operation of government by disruption of public services, mass destruction, assassination or kidnapping. Security measures include, but are not limited to, intelligence information, tactical plans, resource deployment and vulnerability assessments;

(13) to discuss matters relating to maternity centers and child care facilities permitted to be discussed in a closed or executive meeting pursuant to K.S.A. 65-525(d), and amendments thereto;

(14) to discuss matters relating to the office of inspector general permitted to be discussed in a closed or executive meeting pursuant to K.S.A. 2016 Supp. 75-7427, and amendments thereto; and

(15) for the governor’s domestic violence fatality review board to conduct case reviews.

(c) No binding action shall be taken during closed or executive recesses, and such recesses shall not be used as a subterfuge to defeat the purposes of this act.

(d) Any confidential records or information relating to security measures provided or received under the provisions of subsection (b)(12), shall not be subject to subpoena, discovery, or other demand in any administrative, criminal or civil action.

City of Arkansas City Board of City Commissioners · meetings. Any motion to recess for a closed or...

Documents

Transcript of City of Arkansas City Board of City Commissioners · meetings. Any motion to recess for a closed or...