City Group Company - Warehouse Repairs.pdf · City Group Company Request for Proposal (RFP) ......

City Group Company

Request for Proposal (RFP)

for

Warehouse Repairs

Issued by

City Group Company K.S.C.P.

Key proponent information

RFP Number : CGC/2015/003

Date of RFP issue :

Proposal submission deadline :

Contact person at CGC :

Ashish Rathi Commercial Manager CITY GROUP CO.KSCP,1882211 EXT: 445 [email protected]

Recipient of Quotation

:

Teresa Fernandes Office Manager, CEO’s Office CITY GROUP CO.KSCP,1882211 EXT: 201 [email protected]

mailto:[email protected]


Table of Contents

OVERVIEW .......................................................................................................................................................................... 3

SCOPE OF WORK .............................................................................................................................................................. 4

RFP RESPONSE REQUIREMENTS .............................................................................................................................. 6

PROPOSAL FORMAT AND SUBMISSION PROCESS ............................................................................................. 8

EVALUATION AND CONTRACT AWARD ............................................................................................................. 10

DISCLOSURES................................................................................................................................................................. 11

SECTION 1: OVERVIEW

1.1 Statement of purpose City Group Company (hereafter referred to as ‘CGC’) is seeking proposals from interested and qualified professional contractors to undertake major repair/reconstruction assignment as articulated in Section 2 of this document. A fire occurred in building number 1 having 19 shops and a washroom on 12th Oct 14.This resulted in damages to the existing structure and rendered it unusable for the purpose of use as a warehouse/shop. CGC will select a Contractor based on the Selection Criteria described elsewhere in this document. The selected Contractor must be able to demonstrate extensive prior experience in carrying out similar major repairs /reconstruction works. “Contractor” means Vendor who is capable of carrying out the desired jobs as requested in this Request for Proposals (RFP).

1.2 Background information City Group Company (CGC), earlier known as Transport and Warehousing Group (TWG), started its business activity in 1977 and is one of the most successful and fastest growing business entities in Kuwait. A dynamic and innovative approach built on visionary strategic planning and technical innovation has driven the exceptional expansion of the company since its establishment. CGC and its subsidiaries have successfully served the needs of its customers and shareholders and contributed to local, social, industrial and economic growth of the geography.

1.3 Objective In preparing the quotation, the Contractor shall undertake a site visit after prior arrangement with the Commercial Manager to familiarize himself with the extent of repair/ reconstruction work required. The Contractor shall appreciate that the building is currently in an unsafe state and while CGC can provide a protective hat (hard hat), it cannot take any responsibility for what may happen during the actual site visit. The Contractor shall explain, defend and justify its approach for repairs/ reconstruction of the warehouse/shop by way of a detailed work plan for the attention of the senior executive management and the repair/reconstruction committee. The Contractor is required to demonstrate how he will effectively manage the work plan and track weekly progress and update the CGC’s Repair/ Reconstruction Committee throughout the duration of the work.

SECTION 2: SCOPE OF WORK The envisaged scope of work includes the provision of required manpower, utilities and equipment and is articulated below:

2.1 Removal of debris, burnt racks and other damaged equipment on site

Sr. Demolishing/Dismantling works:

1 Internal steel mezzanine ,

2 Offices,

3 cold store rooms,

4 Partitioning,

5 Damaged Racking ,

6 Ground level AC units, Cold Store machinery including all piping and evaporator units

7 All remaining damaged food stuff

8 Clear site for commencement of all structural works.

9 Chip and remove all internal plastering

10 Damaged External wall Thermal insulation boards

11 Damaged Lime bricks, Also Dismantle all unbalanced bricks and keep good quality bricks for reuse.

12 3x3 Roller Shutters.

13 Fire fighting setup including all Damaged distribution pipes, sprinkler system, wiring including damaged bells, push buttons, control panel;

14 Dismantle and remove all damaged electrical lighting, wiring , piping and accessories including all Data/Tp and power points including all DBs

2.2 Steel Structure Repairs:

Sr. Demolish/dismantle/dispose: Quantity Unit

1 All Roof Corrugated sheeting , Insulation 1385 m²

2 All burnt, damaged and bent Purlins.

Sr. Replacement/Repair and Erection works: Quantity Unit

1 Supply and install the following:

a Z Purlins : 2.5mm thick, 5.5 mtr length Only damaged

b 10mm Glass wool insulation( White Vinyl ) with mesh for roof and

side walls including any transportation, loading and unloading charges

1385 m²

c Kirby Roof( KR) 24 gauge Corrugated sheeting Beige colour, 1575 m²

d Corner and end wall flashing including Rain Gutter and Downspouts 506 m²

2 Dismantle, rectify and reinstall all rafters

3 Dismantle AC platforms ,Rectify or replace bent members as necessary, and reinstall including Paint and Chequered plating

2 m²

2.3 Repair all the damaged internal walls

Sr. Internal Plastering works:

1 Supply materials and apply new plastering to block wall

2 Provide plastering to same finished levels as before ( 2 cms ) including mesh and corners

2.4 External Repairs

1 External Insulation board

Remove all damaged insulation boards and cart away

Supply and install new 50mm Thermal insulation board

2 External Lime Bricks:

Supply required new bricks and reinstall all external Brick facade as before

Supply high pressure machine and pressure clean all burn marks from Jeeri bricks

Note: All Burn Marks may not be completely removed.

3 Shutters:

Supply and install Roller Shutters ( galvanised Powder coated sheets )

Dimensions: 3m x 3m.,Qty: 21 nos 21 Nos

4 Aluminium Works: Replace all side aluminium windows as necessary 8 Nos

5 Toilet and Plumbing works:

Provide high pressure equipment and pressure clean all wall and floor tiles.

Replace all damaged electrical fixtures

Replace all aluminium strip ceiling

Repair all damaged plumbing piping and start water supply.

Miscellaneous minor repairs

2.5 Electrical Work and HVAC:

Carry out all electrical works, fittings, Fire fighting work, Split AC and ducting works as they were in the building prior to the fire incidence

2.6 Recommendations: Contractor will provide a summary of general and specific recommendations for consideration by CGC. It is free to include additional work that it feels should be carried out after site visit and while proposal of such additional work and associated costs will not disqualify him on the ground of increased costs, it will be entirely up to the management of CGC to determine if the same is essential for the integrity of the construction of the building. If the specific recommendations are accepted by the management, it may reissue a revised RFP so as to provide all applicants an equitable opportunity to quote for the contract.

SECTION 3: RFP RESPONSE REQUIREMENTS

This section describes the contents of the Contractor’s proposal and an outline of how the Contractor should organize the response and proposal. The Contractor’s proposal will not be considered complete unless it fully complies with the requirements in this section.

Specifically, the Contractor shall include each of the sections referenced in the table below. The requirements of each of these Proposal sections are described in more detail in this Section. Sections and Topics: Section 3.1: Cover Letter Section 3.2: Executive Summary Section 3.3: Scope Section 3.4: Pricing Proposal Section 3.5: References

3.1 Cover Letter The Contractor shall include a cover letter acknowledging the Contractor’s understanding of the RFP and requirements described in the RFP. The cover letter must be signed and dated by a person authorized to legally bind the Contractor to a contractual relationship with CGC.

Along with introductory remarks, the letter shall be on company letterhead and shall include attachments of the following:

1. Name of Company, address and principal place of business, telephone number.

2. Name, address and telephone number(s) of the principal officer(s) of the company.

3. Legal status of the company, the year established, and year organized.

4. Address of the Contractor’s office

Name, address and telephone of the principal in charge and the project manager, who will prepare the Plan. Also, provide the professional credentials of the person(s) who prepared the project plan and who will supervise the execution of the project.

3.2 Executive Summary

The Contractor’s proposal shall begin with an executive summary providing an overall of the Contractor’s experience. The executive summary should include a description of the following: 1. The contractor must demonstrate relative experience and capabilities in carrying out similar jobs as

mentioned in this document. 2. Project Team - Provide a description of the proposed project team structure. Provide an

organizational chart of the company and list the team members supporting the preparation of the Plan, including a list of any subcontractor.

3. Related Information – Please indicate if the Contractor has had a contract terminated for default in the last (5) five years, please describe the incident. Termination for default is defined as notice to stop work due to the Contractor’s non‐performance or poor performance. Submit the terms for the default including the other parties name, contact and telephone number. CGC will consider the information received and evaluate the facts.

3.3 Project Scope Approach

1. Project Approach - Include a narrative description (about 1,000 words) of the Contractor’s proposed

approach for carrying out the maintenance jobs 2. Proposed Plan - Include all requirements, tasks, services, activities, etc. necessary to accomplish the

scope of work as defined in the RFP 3. Proposed Schedule - include a proposed schedule indicating when components of the process will be

completed and when the plan will be finalized

3.4 Cost Proposal

The process for the evaluation of the proposals will include the review of all proposals for compliance with the RFP, Contractor qualifications and the selection of a proposal that best meets the requirements of the RFP. Although important, cost is not the most determinant criteria for selection. The Contractor shall identify separately all material, labor, utilities, equipment and other costs associated while preparing the Quotation. A detailed bill of quantity (BOQ) is required to be submitted as an integral part of the PFP. It is expected that the cost will remain firm till the completion of the project and a request for increase will not be entertained once the project has been awarded

3.5 References Provide a list of all projects completed in the last 24 months. Provide (3) three of the last projects you have completed, the date completed, the owner’s contact person and that person’s current telephone number. Failure to provide a current, working telephone of the contact person may result in rejection of the proposal

SECTION 4: PROPOSAL FORMAT AND SUBMISSION PROCESS

4.1 Use of Information The Contractor may not make any public announcement relating to this RFP or publicize the existence or contents of this RFP without first obtaining written consent of CGC.

4.2 Principal Contact And Information Request The Principal point of contact (the “Principal Contact”) for all matters relating to this RFP is: Ashish Rathi Commercial Manager City Group Co. K.S.C.P. Tel: 1882211-445 [email protected]

4.3 Schedule for Selection CGC will proceed as quickly and efficiently as possible to determine the feasibility of the Contractor’s proposals. Therefore, it is requested that all Contractors make a dedicated team available to participate in the proposal preparation to meet the CGC selection process below. CGC is no way obligated to conduct interviews with finalists, but may require the short list of Contractors to provide an oral presentation or meet with the RFP Review Committee. CGC reserves the right to modify or update the schedule at any time, without affect to the Contractor’s Fee or expenses. No compensation will be given by CGC for time or subsistence for these presentations.

Milestone Date Publish RFP 02.03.2015 Contractors’ Questions Submission 10.03.2015 CGC Response to Questions 12.03.2015 Proposal Submission Date 17.03.2015 Shortlist Finalists 19.03.2015 Discussion with Finalist 20.03.2015 Selection and Negotiation with Contractor 25.03.2015

This timetable is for the information of submitting entities. Project constraints may cause these dates to change. In no event shall the deadline for submission of the proposal be changed except by written modification by CGC’s Commercial Department


4.4 Submission of Proposal

Proposal shall be submitted on hard copy. The sealed proposals may be mailed or hand delivered, but must be received no later than 17.03.2015. The proposal is to be sent to: Teresa Fernandes Office Manager, CEO Office City Group Co. K.S.C.P. Tel: 1882211-201 [email protected] The envelope must be clearly marked “Warehouse Repairs Job”

4.5 Proposal Validity Proposals must be valid for one hundred twenty days (120) days from the date of submission.

4.6 Rejection of Proposals CGC reserves the right to reject any and all proposals received without any sort of penalty. It further reserves the right to waive minor administrative irregularities in the proposals received. CGC reserves the right to award any proposal submitted without further discussion. It further reserves the right to contact a Contractor for clarification of its proposal and to negotiate with the successful Contractor, including the terms of the proposal. Negotiations may include some or the Contractor’s entire proposal. The proposal and final negotiations will become part of the agreement.

4.7 Cost to Propose CGC will not be liable for any costs incurred by the Contractor in preparation of a proposal submitted in response to this RFP.

4.8 No Obligation by CGC Issuance of this RFP does not obligate CGC to contract in whole or part for the services specified in this document.


SECTION 5: EVALUATION AND CONTRACT AWARD 5.1 Evaluation of Proposal

Responsive proposals will be evaluated in accordance with the requirements stated in this RFP. The evaluation of proposals will be accomplished by and evaluation team, which will be designated by CGC.

5.2 Evaluation Criteria The follow criteria will be used to evaluate and score the proposals:

1. Qualifications and Experience of the firm and key personnel 2. Previous Experience 3. References from other agencies or owners 4. Cost 5. Contractor’s overall response to the RFP

5.3 Oral Presentation may be required CGC, at its discretion, may elect to select the top scoring finalists from the written evaluation for an oral presentation and final determination of contract award. Should CGC elect to hold oral presentations, a date will be scheduled with the top‐scoring firms. Scores for an oral presentation will be averaged from the Evaluation Team and combined with the score from the written proposal to determine the successful Contractor.

SECTION 6: DISCLOSURES

REQUEST FOR PROPOSAL TERMS

CGC seeks responses from qualified firms who have the expertise to carry out repairs jobs in accordance

with this RFP document. This is a Request for Proposals that may be modified by CGC during the selection

process.

Only responses submitted on this form(s) with no changes, additions or deletions to the terms and

conditions will be considered. Bids containing terms and conditions other than those contained herein

may be considered nonconforming.

No objections with regard to the application, meaning, or interpretation of the specifications will be

considered after the opening of the subject responses. If there are questions or concerns regarding

any part of plans, terms, specifications or other proposed documents, a written request for interpretation

thereof may be submitted to CGC IT department prior to the deadline date. Any interpretation in

response to the written request will be made only by addendum duly issued by CGC.

CGC will not be responsible for any other explanation or interpretation of the proposed documents. By

submission of its proposal, a vendor shall be deemed to have understood fully the contents and meaning of

the RFP.

All responses must be signed by an authorized representative of your organization. Unsigned responses will

be considered nonconforming.

Commercial Manager

City Group Co. K.S.C.P.

INSTRUCTIONS TO PROPOSERS

Proposers shall submit their responses in a sealed envelope INDICATING ON THE OUTSIDE: THE COMPANY

NAME and THE REQUEST FOR QUALIFICATION NUMBER.

Responses submitted and accepted by CGC become the property of CGC and will not be returned. CGC has

the right to reject any or all responses.

City Group Company - Warehouse Repairs.pdf · City Group Company Request for Proposal (RFP) ......

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