CITY COUNCIL OF FAIRFIELD BAYAgenda December 10, 2018

• Call to Order:• Prayer• Pledge of Allegiance• Roll Call• Approved Minutes• Financial Report• Major award announcements• Reports:

– Police– Dispatch– Fire– EMS– Animal Shelter

– Public Works– Planning and Zoning– Board of Zoning Adjustments– Community Education Center– Economic Development– Advertising and Promotions– Building Safety, Parks and Rec– Center Management– Grants in progress– Mayor’s Report

• New and continuing Business– Dave Creek Parkway sidewalk

resolution– SCBA purchase resolution

Treasurer’s Report

• Another good month in sales and property taxes

• Cash flow remains tight• Fraudulent checks discovered

Account Balances Beginning Bank balance

Change in balance Account Balance11/30/2018

General 52,601.34 -3,684.56 48,916.78

General – Money MKT

5,768.65 0.62 5,769.27

SubtotalGeneral

54,686.05

Emergency Relief 1,792.81 0.00 1,792.81

Rescue 12,007.50 -3,350.75 8,656.75

Rescue –MoneyMKT

46,318.07 -4,987.08 41,330.99

Subtotal Rescue 49,987.74

Reconciliations for November, 2018

Reconciliations for November, 2018

Account Balances Beginning Bank balance

Change in Balance

Account Balance11/30/2018

Street 17,850.11 -95.48 17,754.63Street – Money MKT 53,184.03 15.74 53,199.77

Subtotal Street 70,954.40Fire Department 6,276.79 -907.15 5,369.64Fire – Money MKT 183.33 0.00 183.33

Fire- Act 833 6086.79 4,947.93 11,035.29

Fire Sales and Usetax

40,888.19 10,603.58 51,491.77

Subtotal Fire 68,080.03A & P Commission 2,737.88 95.14 2,833.02

Reconciliations for November, 2018

Account Balances Beginning Bank Balance

Change in Balance Account Balance11/30/2018

Franchise Fee Revenue

51,692.63 -7,624.50 44,068.13

Bond Construction 257,889.89 -6,349.60 251,540.29Bond Fund Checking

1.00 7,624.50 7,625.50

Another Major Award

• One of only four cities in the state to receive Volunteer Community of the Year Award!

Police Dept November 2018• Accomplishments

25 food baskets were handed out and 16 meals were delivered to people within the community for Thanksgiving. This was well received and a blessing to all involved. We had approximately 50 women attend the self

defense class at the Conference Center. The class went well and we will try and schedule it again next year. A big THANK YOU to Wilba and the staff at the Conference Center for making that so successful.

Plans We are going to be visiting the IRV Nursing home

side residents next week. I have heard rumors that Santa will be making an appearance again with us. Continue to work on our crime mapping, as well

as training. We have tentatively scheduled a day in January for a training day on our Use-of-Force policy, and State / Federal laws. Our numbers on reported actual crimes are down

this year, so we are doing something right. We want to improve this and continue this trend.

FFB Police Dept. Stats Nov 2018Number of Calls Nov Oct Sept Aug July June

Arrests 5 9 11 11 9 12

Citations 15(6) 29 (12) 13 (8) 17(9) 14(2)30(10)

Traffic Stops 58 59 34 48 66 34

Disturbance 16 17 20 17 22 34

Alarm Calls 22 15 7 7 9 11

Accidents 6 12 6 7 4 4

Rescue Calls 25 28 35 35 35 29

Public Service Calls 336 178 151 170 120 124

Theft of Property Cases 1 2 0 1 2 3

Agency Assist 9 7 7 11 5 13

Miles Driven 4942 5881 6061 5937 6170 5235

Dispatch Status• Accomplishments

– Total calls for November were 768 with 633 actual emergency calls and 135 non emergency (hang up, abandoned, info, etc.). These totals do not include the calls taken from our house lines.

– Our continuing education classes for November and December are “Automatic Frequency Coordination” and “Heart Attack Basics for Emergency Medical Dispatchers”.

– Helped the Police Department with their Food Baskets.– Eric and I did inventory, maintenance and health checks on all the repeaters in

the county.

• Plans– Work with EMS to design a class for our new EMD (emergency medical

dispatch) program.– Physician of Record to sign EMD’s.– 911 equipment installation planned for February.– New employee has her ACIC “Arkansas Crime Information Center” level one

class in December.• Issues

– None

Dispatch Call Count Data

0

200

400

600

800

1000

1200

2015201620172018

Total of All calls that are logged in the 911 system for this year: 8529

Fire Department Status • Accomplishments

– We had 8 calls for the month of November 2018.• 1 assist to PD, 2 helicopter standbys 1 stove fire, 1 brush fire,

2 trees in the roadway and 1 structure fire ($80,000 damage). (Total for 2018 = 169 which is a 40% increase over 2017, to date)

– Training this month was tactical use of breathing apparatus.

– Tanker construction – Conducted semi annual fire inspections at Shirley

Schools– Evaluated SCBA bids– Fire Boat Shelter completed

Fire Department Status

Plans– Continue to build the additional tanker (must be completed by

January 19, 2019)– Receive bids for SCBA’s & recommend purchase to City Council– Coordinate staffing for Holiday season to insure proper coverage– Consider fire boat alternativesIssues– Long term funding of capital items including replacement of the

33 year old ladder truck ($740,000) (FEMA Grant application)– Lack of funds for proper protective clothing ($82,650) (FEMA

Grant Application)– Adequate landing zone for west side of Bay

From all of us at the Fire Dept.

•Have a Merry Christmas, a great 2019 and be

safe!

FAIRFIELD BAY EMS November 2018• Accomplishments

– Taught 2 CPR classes– Provided the Police Department and Fire Department with Stop the Bleed to carry on

their vehicles – Recruited one new 2 new EMR’s– Emergency Medical Technician (EMT) course Started November 6th

7 FFB EMS students, 3 Prim students, 3 non-affiliated students– First CEVO skills education class on Saturday, November 17th

– Team building event, BINGO was held at the VFW on November 9th

• Plans– Evacuation Drill with IRV is scheduled for December– End of Year Celebration will be held at the Conference Center on Friday, December

14th– Still available to teach CPR, Stop the Bleed and first aid to any organizations

• Issues– Recruitment of Drivers and Second Medicals to replace the ones becoming EMT’s– Building up our funds!!

Monthly Run Recap

DescriptionNovember

2018 Totals 2018Emergency Runs 29 491Non - Emergency Runs 13 136Total Runs 56 585

Both Ambulances Dispatched 1 47

Assist to ALS 1 21Assist from ALS 1 14AirEvac/Survival Flight transports 1 52Average Response Time (minutes) 5.38 4.91

To OHMC 16 239To Baptist Heber 2 31To Baptist Health Conway 0 7To Conway Regional 0 16Other Hospitals 1 45

0

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200

300

400

500

600

700

800

900

FAIRFIELD BAY EMS YTD RUNS

2016 YTD

2017 YTD

2018 YTD

City Animal Shelter

Accomplishments*New Storage Area Completed* New Employee/Volunteer break room completed

Plans* Look for assistance/grants for cages for kennel room* Look for Assistance for Infirmary remodel

Received ACO Canine 11

Received ACO Feline 3

Received Non-ACO Canine 0

Received Non-ACO Feline 0

Adopted Canine 5

Adopted Feline 0

PetSmart Feline 0

Rescue Group Canine/Feline 0

Euthanasia Canine 0

Euthanasia Feline 0

Claimed Canine 4

Claimed Feline 0

Died Canine 0

Died Feline 0

Totals at Shelter 0

Canine 11

Feline 4

(end of 10/18: 9 dogs & 1 cats) November 2018 Shelter Totals

(end of 10/18: 9 dogs & 1 cats) November 2018 Shelter Totals

Received ACO Canine11

Received ACO Feline3

Received Non-ACO Canine0

Received Non-ACO Feline0

Adopted Canine5

Adopted Feline0

PetSmart Feline0

Rescue Group Canine/Feline0

Euthanasia Canine0

Euthanasia Feline0

Claimed Canine4

Claimed Feline0

Died Canine0

Died Feline0

Totals at Shelter0

Canine11

Feline4

Public Works• Community Club/City Team

– City-Paul Wellenberger– Community Club- Rocky Nickles, John Tyer, Darin Liles, Doug

Forsman, Tom Welch, and Bill Fisher• 2018

– 2018 chip and seal work completed per Intergovernmental agreement

• Rose Circle cul de sac• Winter Crest• Miscellaneous

– Crosswalks will be done in conjunction with hotel concrete remaining work- pedestrian crossing signs and lights received

• 2019– Won $240K State Aid Grant to resurface Lost Creek Parkway. – Club is raising road fees by $2 to help fund future resurfacing

needs- keep the gains accomplished with the bond package

Lynn Creek repair

• Total cost of project estimated at $430K• Mitigation grant and disaster declaration from

the Governor received• Balance to be funded with an approved 10 year

loan from the Arkansas Natural Resources Commission

• Signed Engineering Services agreement on November 30th

• Terms of the grant are that the work must all be completed by May 31

Planning and Zoning- Public Hearing

• Public Hearing held on November 28th for the request to have 4 chickens at 455 Timber. Two neighbors raised concerns about chickens being free in the neighborhood and the potential smell. They were informed the chickens would not be roaming free and that their coop had to be clean to eliminate the smell. They were also informed who to contact if they had any issues.

Planning and Zoning Meeting

• Regular meeting held on November 28th

• Special Use Permit for chickens at 455 Timber was approved by 4-1 vote

• Replat of 114 Stafford Court approved to combine lots 9 and 10 into new lot 9R.

Board of Zoning Adjustments

• Request to build a fence in the utility easement along side lot line at 203 Crest Drive was approved.

• Request to add a business sign at 501 Dave Creek Parkway was reviewed and approved.

• It was noted that the current sign at this property (Windows Depot sign) is a traffic hazard. Dallas Clark took the action to see if the stop sign could be moved forward to allow for better view around the current sign.

Community Education CenterDecember 10, 2018

ACCOMPLISHMENTS

• Completed the November Commission Assistance and Mentoring Program training hosted by the Arkansas Historic Preservation Program with FFB Historic Preservation Commission board members.

• Announced Historic Preservation Commission 4th quarter public meeting on December 14, 2pm, mayor’s meeting room.

• Hosted Sterling Scholar presentation “WWI Choctaw Code Talkers” with Judy Allen, Choctaw Nation of Oklahoma.

• Gathered educational and promotional materials from the Cherokee National Heritage Center and the UALR Sequoyah National Research Center (SNRC).

• Offered evening December Painting with Jim class.

• Interviewed internship candidate from Arkansas Technical University’s Hospitality program. Next candidate opportunities are with Parks and Rec program interns for summer 2019 semester.

• Set up smallest Christmas Tree display at Light Up The Bay.

Community Education CenterDecember 10, 2018

PLANS• Scheduled KHPQ radio interview announcing Ed Center/Heritage Center 2019

events.

• Working on Recreation Trail Program Certificate of Appropriateness for development of the ADA compliant Indian Rock Cave trail in the Heritage Center.

• Researching 2019 grant opportunities with the Arkansas Historic Preservation Program for development of Heritage Center educational materials.

• Researching SNRC Trail of Tears Project to create an interactive surface table touch screen for possible location in Heritage Center.

• Researching Art Gallery host of Native American Artwork on loan from ULAR SNRC.

• Participate in Arkansas Archeology Survey’s 2019 Steward certification training.

• Planning for a guided tour of the Lynn Creek Shelter (private property tour).

• Researching 2019 community development/beautification grant funding for Village Mall self-watering planters.

Community Education CenterDecember 10, 2018

PLANS• Sterling Scholars Speakers

• February 14 – Catherine Barrier, Arkansas Historic Preservation Program Office

• March 7 – William Worden, Native American Flute Musician• March 28 – Dr. Catherine Swift, Edgemont Shelter, Myths and

Misconceptions• April 4 – Dr. Mel Zabecki, Native American Food, Arkansas Archeological

Survey• May 2 – Ruth Andre – Master Gardner – Creating Butterfly Friendly

Landscapes• June 6 – Ben Swadley, Flint Knapping, Parkin Archeological Park

Superintendent• June 20 – Don Higgins, Petit Jean Mountain Pictographs• August 8 – Robert Gaut, Thong Trees• September 5 – Aliza Yarden-Cummings, Natural Grown Farming• October 3 – Dr. Sonia Toudji, UCA – Between War and Peace, how Arkansas

Natives Lost their Land• November 7 – Judy Allen, Choctaw Code Talkers of WWI

• December 12 – Lee Phillips, Spring time in the U.K. a Photo Journey thru England and Scotland

• February 6 – Pat Gwin, Native American Seed Exchange• April 3 – Dr. Sonia Toudji , UCA - History of Arkansas Women prior to 1803• May 1 – Ruth Andre, Butterflies

2018 Year to DateClasses: 91 Participants: 961 Admin: $760 Tuition: $8,050 Fundraiser $2,758

2018 Monthly Activity

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

classes 4 6 10 4 12 17 12 7 5 9 5participants 6 38 86 37 77 110 417 62 33 58 37admin fee/donations

$0 $70 $120 $40 $60 $10 120 $60 $60 $20 $200

tuition $240 $710 $840 $560 $1,120 $1,010 1,080 $930 $400 $880 $280gross receipts $240 $780 $960 $600 $1,180 $1,020 1,200 $990 $460 $900 $480

2017 Monthly Activity

Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

classes 6 8 13 17 10 13 11 9 11 8

participants 25 41 85 73 55 63 42 21 66 43

Admin fee/donations

$140 $105 $250 $70 $35 $0 $315 $35 $35 $35

tuition $850 $1,370 $630 $1,250 $1,270 $1,647 $1,032 $820 $460 $882

Gross receipts $990 $1,475 $880 $1,320 $1,305 $1,647 $1,347 $855 $495 $917

Economic Development• County wide wet/dry election petition effort shooting to be on 2020 ballot. Still

working details. Expensive proposition. Cleburne County appears to be ready to tackle.

• Broadband study completed. Reviewed study with USDA, David Russell, and Ken Goodwin from SkyFiNet. After discussions, Ken wants to pursue low cost loan through USDA. Met with Bill Vogt from the USDA regional (5 state) office and White River Planning on November 8th and 29th. Very promising!

• Reviewed ideas for future projects with hotel investors on August 20th. Services, Recreation/family fun, Dining, Bay Lifestyle Opportunities, Shopping, Highway 16.

• Ongoing activity with potential investors on new home developments, new business on Highway 16

• White River Medical Center from Batesville is now offering medical services in the space that was occupied by Baptist Health in the Wyndham building

• Dave Foster, Rocky Nickles and I attended a meeting with representatives from Cherokee Village, Bella Vista, Hot Springs Village, Holiday Island, Diamond Head, Diamond City, Horseshoe Bend, Ozark Acres and the Arkansas Department of Parks and Tourism on Thursday at the State Capitol- We discussed legislative issues we should pursue and strategies and tactics to market Arkansas and our communities as relocation and retirement destinations. Benchmarking trips also encouraged.

• Will be kicking off VBC 2040 team on Wednesday

ADVERTISING AND PROMOTION COMMISSION

• WORKED ON DETAILS FOR FESTIVAL OF TREES• ATTENDED COMMUNITY CLUB MARKETING MEETING• ORDERED FOAM BOARD AWARD DEPICTING NEWEST AWARD FOR 2018

VOLUUNTEER COMMUNITY AWARD• USED MEDIA CONTACTS FROM REGIONAL MEETING TO GET ARTICLE

ABOUT AWARDS PUBLISHED IN SUN TIMES TO BE SENT TO POTENTIAL CONFERENCE PLANNERS

• WORKED ON GETTING MEGA TREE PUT UP FOR TREE LIGHTING AT FESTIVAL OF TREES

• HELPED SET UP MERCHANT TABLES FOR FESTIVAL OF TREES TREES • PROVIDED FREE COOKIES AND HOT CHOCOLATE FOR FESTIVAL OF TREES• MET WITH A&P SECRETARY TO GO OVER DOCUMENTS FOR OFFICIAL A&P

FOLDER

Building safety, Parks and Rec.• ACCOMPLISHMENTS:

– Two new home permits issued YTD.– 188 Violation notices issued YTD.– 3 citation’s issued YTD. – 97 Building permits issued YTD.– Crosswalk signs and lights ordered for hotel project.

• PLANS:– LED replacement lighting Project scheduled to start this week.– Replace two thermostats, hoses and fluids on generator serving

DPS.• ISSUES:

– Inoperable vehicle’s.

Fairfield Bay Conference CenterNovember, 2018

• Events – 6• Lodging - 62• Conferences – 1• Theater - 2 • Meetings - 2• Staff Hours - 502• Volunteer Hours – 220

December,2018 Scheduled

• Events – 6• Lodging - 0• Conferences – 0• Theater - 0 • Meetings – 4

Fairfield Bay Conference CenterGratis Usage*

Our Towne Players - $500.00($1,919.00 back to Conf. Ctr.)

NCAFA&E - $50.00

Total Gratis - $550.00

*Does not include labor

Fairfield Bay Conference CenterScheduled Remainder 2018

• Events – 6• Lodging – 0• Conferences – 0 • Theater – 0• Meetings - 4

Scheduled 2019• Events - 7• Lodging - 0 • Conferences – 16

– Crowley’s Ridge Development – AR Dept. of Health - 3– AR Assn of Alternative Ed.– Cabot Schools– Living Word Church - 2– AR. School Boards Assn.– Crossett Schools– ALA – 6

• Meetings - 5

Fairfield Bay Conference Center

Focus• Conferences• Scheduling Site Visits• Other Revenue Streams

– Weddings– Meetings– Seminars

• Support Hotel Lodging• Always Positive

Needs• None

GRANTS IN PROGRESS

• Won $2.2K in grants from Arkansas Historic Preservation program to assist with training and staffing

• Won $6.4 K AEDC Rural Development Grant for Conference Center heat and air. Work completed. In closeout process.

• WiFi study completed- assessing which grants/loans to apply for Study jointly funded by the Club, Foundation, and City.

• Won $157K Assistance to Firefighters Grant for Self Contained Breathing Apparatus’s (SCBA’s).

• Won Festivals Advertising grant request $2,000 grant, $1,000 match for 2019 Bloomin’ in the Bay

GRANTS IN PROGRESS• Won for a Recreational Trail Grant for a trail to the cave-

$100,000 80/20 grant. • Won- Dave Creek Parkway Sidewalk Trail Grant- 80/20 grant.

$54.7K. Request for bids in Arkansas Democrat/Gazette on October 4th and 11th. Bid opening on October 25th at 11am at City Hall- Bids too high. Evaluating alternatives.

• Lost Pickle Ball/Bocce Ball- pursuing two grants– $75 K Blue and You for 3 pickle ball and 2 bocce ball lighted

courts- award notices in December if selected– $200K Arkansas Parks grant- third try at this one- 6 pickle

ball and 2 bocce ball lighted courts• Presented in Jacksonville on October 25th

• Won recycling grants- $2K 75/25 grant– Pallet of 60 gallon trash bags (4,000 bags)– 50 trash pickers for our volunteer organizations picking up our

streets • Won Staffing for Adequate Fire and Emergency Response

(SAFER) grant- we declined.

GRANTS IN PROGRESS• Applied for Assistance for Firefighters Grant from

FEMA for a 100 foot Aerial Ladder Truck. Grant request is $704,762. 95/5 share

• Applied for Assistance to Firefighters Grant from FEMA for 29 sets of Firefighter protective equipment. Grant request is $78,715. 95/5 share

• Won State Aid Grant for Lost Creek Resurfacing-$240,000 no match

• Won Lynn Creek Crossing Mitigation grant-$150,000

Mayor’s Report

• We are trying to move forward with a compromise that will take annexation off the table

• I need inputs by the 13th for attendees for the various awards. All that come are encouraged to stay through lunch with Governor Hutchinson

CITY COUNCIL OF FAIRFIELD BAYAgenda December 10, 2018

• Call to Order:• Prayer• Pledge of Allegiance• Roll Call• Approved Minutes• Financial Report• Major award announcements• Reports:

– Police– Dispatch– Fire– EMS– Animal Shelter

– Public Works– Planning and Zoning– Board of Zoning Adjustments– Community Education Center– Economic Development– Advertising and Promotions– Building Safety, Parks and Rec– Center Management– Grants in progress– Mayor’s Report

• New and continuing Business– Dave Creek Parkway sidewalk

resolution– SCBA purchase resolution

�CITY COUNCIL OF FAIRFIELD BAY�Agenda December 10, 2018�Treasurer’s ReportSlide Number 3 Reconciliations for November, 2018�Reconciliations for November, 2018Another Major AwardPolice Dept November 2018PlansFFB Police Dept. Stats Nov 2018�Dispatch StatusDispatch Call Count DataFire Department Status Fire Department StatusFrom all of us at the Fire Dept.FAIRFIELD BAY EMS November 2018Monthly Run RecapSlide Number 17City Animal ShelterSlide Number 19Public WorksLynn Creek repairPlanning and Zoning- Public HearingPlanning and Zoning MeetingBoard of Zoning AdjustmentsCommunity Education Center�December 10, 2018Community Education Center�December 10, 2018Community Education Center�December 10, 2018Slide Number 28Economic DevelopmentADVERTISING AND PROMOTION COMMISSIONBuilding safety, Parks and Rec.Fairfield Bay Conference CenterFairfield Bay Conference CenterFairfield Bay Conference CenterFairfield Bay Conference CenterGRANTS IN PROGRESSGRANTS IN PROGRESSGRANTS IN PROGRESSMayor’s Report�CITY COUNCIL OF FAIRFIELD BAY�Agenda December 10, 2018�