CITY COUNCIL MEETINGS IN TIMES OF COVID – 19 · Flexible city council meeting solutions in times...
6
Flexible city council meeting solutions in times of COVID – 19 Most city councils have started experimenting with organizing remote council meetings. Often with many hurdles along the way. What is clear however is that politics is much more than joining a meeting from behind a computer screen. The dynamics that come with debating and making decisions regarding important matters can only happen when there is physical interaction happening in the same meeting space. Physical meetings can happen today when consi- dering the imposed rules and regulations by the government to prevent the spread of the corona virus. One thing is for sure, these rules are here to stay for the near future. CITY COUNCIL MEETINGS IN TIMES OF COVID – 19 Televic Conference, a world renowned company with decades of experience in managed meetings, has the perfect solution for making physical meetings happen. Even in times of Corona.
Transcript of CITY COUNCIL MEETINGS IN TIMES OF COVID – 19 · Flexible city council meeting solutions in times...
Flexible city council meeting solutions in times of COVID – 19
Most city councils have started experimenting with organizing remote council meetings. Often with many hurdles along the way. What is clear however is that politics is much more than joining a meeting from behind a computer screen. The dynamics that come with debating and making decisions regarding important matters can only happen when there is physical interaction happening in the same meeting space. Physical meetings can happen today when consi-dering the imposed rules and regulations by the
government to prevent the spread of the corona virus. One thing is for sure, these rules are here to stay for the near future.
CITY COUNCIL MEETINGS IN TIMES OF COVID – 19
Televic Conference, a world renowned company with decades of experience in managed meetings, has the perfect solution for making physical meetings happen. Even in times of Corona.
Social distancing
The current social distancing rules have an impact on how meetings take place today. In many cases, the room might be too small to accommodate a socially distanced meeting. In other cases it is possible to rear-range the room or add additional seating and tables. Either way, people are physically spread out, creating a situation where hearing and being heard by others is much more difficult. A Televic conference system brings pristine audio quality to each and every council member. Both the wired and wireless solutions can be up and running in no time. This means there is no problem abiding by the social distancing rules. The conference system can be setup in the council room or easily moved to a bigger venue if necessary.
Wireless conference units offer ultimate flexibility
The Confidea wireless discussion system can be setup and broken down in mere minutes. It’s a perfect solution for temporary setups of meetings where there is a higher demand in flexibility. The eco-friendly batteries last up to 28 hours and convenient road cases allow for easy transport. Each unit is equipped with a build-in speaker that offers perfect audio making sure everybody can be heard loud and clear in the meeting venue. The system can also be easily hooked up to external loudspeakers for an audience or the audio can be routed to any streaming provider. Encrypted communication according to the latest standards allow for usage of the conference system in the most critical and secure spaces.
The meeting chairperson or city clerk have a lot on their mind during a city council meeting. Thanks to a super intuitive interface, our web based software, “Confero 360” makes the management of a council meeting easier than ever and allows the clerk or meeting chairperson to focus on other things at hand.
The solution also offers to vote electronically and allows identification by RIFD card. In many cases the same card used to enter the building. Confero 360 also works perfectly with the newest member of our Televic family: Confidea FLEX. The contemporary design of the discussion unit with touchscreen capability fits well in any council room. It is possible to shows additional meeting information on the touchscreen of the unit; information like the name of the speaker, voting item and more.
It’s also a solution that can grow with the needs of the council. By adding software licenses, the council can add extra functionality at any moment in time without investement in new discussion units.
Easy meeting moderation with Confero 360
Hybrid meetings
In some cases there is also a need to organize hybrid meetings. In this case, some of the council members are present in the council meeting room while other council members join in remotely from home via their computer on a platform like Zoom, Teams or other. It’s important that both in-room and remote participants can experience the same level of quality during the meeting. Not only the audio quality is crucial, but also being able to view each other is key. The people in the council room must be filmed in a professional way so the remote participants can be allowed to follow the meeting perfectly.
Televic conference offers a solution for this problem as well. Connecting to existing platforms like Teams, Zoom or Webex is perfectly possible. At this moment, Televic is working on its own remote participation solutions using our Confero platform. With this solution, we will be able to guarantee a seamless, high-quality meeting experience both for the remote participants and the participants on site. As a result, Confero 360 is a future oriented investement for meeting moderation whether it is an in-room or hybrid meeting structure.
High quality video with camera tracking
T-Cam is our “out-of-the-box” camera tracking solution. High quality cameras seamlessly follow all the activities in the meeting. After a discussion unit has been activa-ted, the best positioned camera will automatically frame the speaker perfectly without any manual interference. This video feed can be broadcasted to both in-room and remote participants or to enable live streaming of the council meeting.
WE WOULD LOVE TO HELP YOU OUT!
PLEASE REACH OUT TO US: Televic Conference [email protected]
As mentioned earlier, audio quality is crucial, but also being able to distribute video signals becomes more and more important. Televic Conference makes a difference offering innovative multimedia solutions utilizing the uniCOS family of products. These solutions offer the possibility to bring video signals close to the partici-pants. These video signals can be the camera feeds from the camera tracking system, a presentation going on in the room, a document, or any other video source relevant to the meeting. The beauty about all the the meeting solutions menti-oned in this brochure is that they can all be combined via the powerful Televic Plixus network. This allows us to compose a solution for every situation and every budget.
Much more than a microphone
Convinced Televic is the right partner for the current needs of your council meeting?
GET IN TOUCH »
Televic Conference HQLeo Bekaertlaan 18870 Izegem, België
+32 51 30 30 [email protected]
Televic Conference France120 Avenue Clément Ader59118 Wambrechies, France
+33 3 74 09 52 [email protected]
Televic Conference U.S.4620 Northgate BoulevardSuite 120, Sacramento, CA 95834United States
+1 916 920 [email protected]
Televic Conference AsiaRoom 703, 78, Jiangchang No.3 RdZhabei Qu Shanghai Shi, 200436China
+86 21 61 48 01 [email protected]
