City Council Meeting Agenda Monday, July 16, 2018 - 7:00 PM

Cologne Community Center, 1211 Village Parkway

Vision Statement The City of Cologne is a vibrant small town that respects its heritage, embraces

its future and offers a high quality of life for all who live, work and visit our community.

Mayor: Matt Lein Councilmember: Sarah Bruss Councilmember: Kyle Evenski Councilmember: Carol Szaroletta Councilmember: Jessica Spates

NOTE: AGENDA ITEMS ARE APPROXIMATE AND SUBJECT TO CHANGE ACCORDING TO LENGTH OF DISCUSSION. TO ENSURE THAT YOU ARE PRESENT FOR ITEMS OF INTEREST, PLEASE ARRIVE AT 7:00 PM.

1. CALL MEETING TO ORDER & ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. ADOPT AGENDA

4. VISITOR’S PRESENTATIONS, PETITIONS, CORRESPONDENCE

5. ADOPT CONSENT AGENDAItems listed below are considered routine and non-controversial by the Council. There willbe no separate discussion of these items unless requested by a Councilmember, Staff orCitizen. If removed, the item will be discussed at the end of the regular agenda.

a. June 18, 2018 Minutesb. July 2 & July 16, 2018 Check Summary Registersc. June 25 & July 9, 2018 Payrolls

d. St. Bernard Church Gambling Application 10-6-18e. St. Bernard Church Temp Liquor License 10-6-18f. Water Treatment Facility Pay App #20g. Resolution 18-11 Appointing Election Judges

6. COUNCIL BUSINESSa. Fire Department New Hires Helmet Presentationsb. Doug Green, Springsted Equipment Certificates

7. BOARD REPORT

a. June Sheriff’s Report

b. Quarter 2 Sheriff’s Report

8. ANNOUNCEMENTS

9. ITEMS REMOVED FROM THE CONSENT AGENDA

10. ADJOURN

CALENDAR OF EVENTS/MEETINGS

July 26-28 Cologne Glad Days August 6 Monday 6:00 PM Planning Commission Meeting August 6 Monday 7:00 PM City Council Meeting August 17-18 Cologne Fire Dept Relief Assn Drive-in August 20 Monday 7:00 PM City Council Meeting

City of Cologne City Council Meeting Minutes

Monday, June 18, 2018 - 7:00 PM Cologne Community Center, 1211 Village Parkway

1. CALL MEETING TO ORDER & ROLL CALL

Mayor Matt Lein called the meeting to order at 7:00 p.m. Council members Evenski, Szaroletta, Bruss, and Spates were present. Also Present: City Administrator Jesse Dickson, Fire Chief Nick Joos, Fire Captain 1 Justin Reich, Cologne Fire Department Relief Association Treasurer John Hendel, and City Engineer Jake Saulsbury.

2. PLEDGE OF ALLEGIANCE3. ADOPT AGENDA

MOTION BY COUNCIL MEMBER EVENSKI TO ADOPT THE AGENDA. SECONDED BY COUNCIL MEMBER BRUSS. MOTION CARRIED UNANIMOUSLY.

4. VISITOR’S PRESENTATIONS, PETITIONS, CORRESPONDENCE5. ADOPT CONSENT AGENDA

a. June 4, 2018 Minutesb. June 18, 2018 Check Summary Registerc. June 11-12, 2018 Payrolld. Accept Resignation of City Clerke. Severance Agreement 6-12-18f. Letter to Secretary Chao - Highway 212g. Letter to Lyndon Robjent - Highway 212h. Resolution 18-09 Cologne TIF 2-1 Amendmenti. Resolution 18-10 Accepting Donations

MOTION BY COUNCIL MEMBER SZAROLETTA TO ADOPT THE CONSENT AGENDA. SECONDED BY COUNCIL MEMBER SPATES. MOTION CARRIED UNANIMOUSLY.

6. COUNCIL BUSINESSa. John Hendel, FDRA, Drive-in Funds Request

Cologne FDRA Treasurer John Hendel appeared before the City Council to give an update on the Firehouse Drive in. The Drive-in is to be held August 17th and 18th. Friday’s movies will be Coco and Remember the Titans. Saturday’s movies will be The Incredibles and Black Panther. Due to the rising cost of fireworks, there will be no display this year. Mr. Hendel thanked the City Council for past donations to the Drive-in. He requested that the City pay for the generator and the port-a-potties this year. The total request is about $1,500. Mr. Hendel announced that the field will be repaired before the drive-in pending acceptable weather. MOTION BY COUNCIL MEMBER EVENSKI TO PAY FOR THE GENERATOR AND PORT-A-POTTIES FOR FDRA DRIVE-IN. SECONDED BY COUNCIL MEMBER BRUSS. MOTION CARRIED UNANIMOUSLY. Mr. Hendel announced that the aerators are in the lake. One is running and the second is to be connected this week. He thanked the public works staff for their help on the project.

b. Fire Department

Chief Nick Joos and Captain Justin Reich appeared before the City Council. Chief Joos explained that a tanker truck is due for purchase in 2018 per the City’s CIP. Chief Joos presented a plan to join a joint purchasing group to purchase the tanker. Chief Joos explained that getting a chassis for the current year is difficult due to the lead time. The initial budget number is $328,467. Potential savings may be found within the loose goods portion of the truck quote. Chief Joos said that if the City gives the Fire Department the go ahead right now, the chassis will probably be ready by February. MOTION BY COUNCIL MEMBER EVENSKI TO DIRECT SPRINGSTED TO DRAFT AN EQUIPMENT CERTIFICATE, DIRECT CITY STAFF TO DRAFT A LETTER OF INTENT FOR THE TANKER, AND FOR STAFF TO PLAN A MEETING WITH THE TOWNSHIPS. SECONDED BY COUNCIL MEMBER SPATES. MOTION CARRIED UNANIMOUSLY.

MOTION TO ENTER INTO JOINT PURCHASING GROUP HGAC BY COUNCIL MEMBER SPATES. SECONDED BY COUNCIL MEMBER SZAROLETTA. MOTION CARRIED UNANIMOUSLY.

c. Jake Saulsbury, Bolton & Menk -Street Reconstruction

City Engineer Jake Saulsbury appeared before the City Council to walk through the letter he submitted for the street reconstruction plan in the CIP. Mr. Saulsbury recommends long term planning for roads to be able to address complaints and questions regarding specific roads and portions of roads. He stressed that roads do not deteriorate lineally.

Mr. Saulsbury presented several different common ways to finance road reconstruction projects and went through the pros and cons of each. The City can assess, use franchise fees, or simply pay with user fees and levied funds. He then requested that the Council decide whether they would like to simply do portions of the City individually or implement a pavement management plan.

-2018 CIPP and Manhole Evaluations

Mr. Saulsbury presented the 2018 CIPP plan which is the second of six years of planned CIPP projects. Mr. Saulsbury also went through a list of manholes that have been evaluated by Bolton & Menk staff and City staff.

d. City Credit Cards

City Administrator Dickson presented a plan to issue City credit cards to each City employee rather than having a main City card. The reason for this is to make it easier to track purchases and to eliminate downtime if a credit card is being replaced. Dickson recommended having an agreement between the City and each employee.

Council Member Spates recommended having more of a rigorous procedure to be able to use the City card but also possibly adding a second public works credit card.

e. City Clerk Advertisement

City Administrator Dickson presented a City Clerk Job Description and a proposed position announcement to be published in the newspaper, City website, and on the LMC website.

MOTION BY COUNCIL MEMBER SPATES TO APPROVE THE JOB DESCRIPTION AND THE JOB ADVERTISEMENT AS PRESENTED. SECONDED BY COUNCIL MEMBER SZAROLETTA.

7. BOARD REPORT a. May Sheriff’s Report

8. ANNOUNCEMENTS

9. ITEMS REMOVED FROM THE CONSENT AGENDA10. ADJOURN

MOTION TO ADJOURN THE MEETING AT 9:05 BY COUNCIL MEMBER EVENSKI. SECONDED BY COUNCIL MEMBER BRUSS. MOTION CARRIED UNANIMOUSLY.

Respectfully Submitted: Attest:

___________________________ ________________ Jesse Dickson, City Administrator Matt Lein, Mayor

*Check Summary Register©

CITY OF COLOGNE 07/11/18 11:44 AMPage 1

Cks 7/2/2018 - 7/2/2018

Name Check Date Check Amt

10100 CheckingPaid Chk# 023166 AMERICAN LEGAL PUBLISHING 7/2/2018 $495.00 Annual Ordinance UpdatePaid Chk# 023167 ANDY HENDEL FOUNDATION 7/2/2018 $100.00 Deposit RefundPaid Chk# 023168 BANYON DATA SYSTEMS, INC 7/2/2018 $250.00 Onsite TrainingPaid Chk# 023169 BENTON TOWNSHIP 7/2/2018 $4,985.60Paid Chk# 023170 BETTER HOMES & GARDENS M 7/2/2018 $20.00 CFC SubscriptionsPaid Chk# 023171 BRAUN INTERTEC 7/2/2018 $567.25 Pay Request #8Paid Chk# 023172 CENTERPOINT ENERGY 7/2/2018 $117.66 Utilities - GasPaid Chk# 023173 COOLING SYSTEM SERVICES, L 7/2/2018 $43.31Paid Chk# 023174 DAVIS EQUIPMENT CORPORATI 7/2/2018 $762.60Paid Chk# 023175 DI-MAR CONSTRUCTION,INC. 7/2/2018 $131,248.65 Pay Request #19Paid Chk# 023176 DIRECTV 7/2/2018 $183.76 Satilite RadioPaid Chk# 023177 ENGEL WATER TESTING INC. 7/2/2018 $150.00Paid Chk# 023178 FLAGS USA LLC 7/2/2018 $53.40Paid Chk# 023179 FLOW MEASUREMENT AND CO 7/2/2018 $375.00Paid Chk# 023180 GAPEN, KIM 7/2/2018 $50.00 Rental Deposit Refund - Louis Paid Chk# 023181 GEAR WASH 7/2/2018 $1,151.00Paid Chk# 023182 HAWKINS, INC 7/2/2018 $3,110.00Paid Chk# 023183 HEALTH PARTNERS 7/2/2018 $3,293.15 Employee Health InsurancePaid Chk# 023184 HORIZON COMMERCIAL POOL S 7/2/2018 $96.10Paid Chk# 023185 INTERSTATE BATTERY SYSTEM 7/2/2018 $35.98Paid Chk# 023186 JOSTAN SERVICES, INC. 7/2/2018 $1,468.05Paid Chk# 023187 KLINGELHUTZ, SARAH 7/2/2018 $50.00 Rental Deposit RefundPaid Chk# 023188 LOFFLER-131511 7/2/2018 $43.44 Monthly Copier LeasePaid Chk# 023189 MARK J TRAUT WELLS INC. 7/2/2018 $6,341.25 Pay Request #7Paid Chk# 023190 METRO WEST INSPECTION SER 7/2/2018 $5,066.21 Building InspectionPaid Chk# 023191 MID COUNTY CO-OP 7/2/2018 $641.80Paid Chk# 023192 MILLER, THERESA 7/2/2018 $50.00 Deposit RefundPaid Chk# 023193 MN NCPERS LIFE INSURANCE 7/2/2018 $80.00Paid Chk# 023194 MN VALLEY ELECTRIC COOPER 7/2/2018 $426.21Paid Chk# 023195 MN VALLEY TESTING LABS 7/2/2018 $471.00Paid Chk# 023196 N & J SERVICES 7/2/2018 $770.00 Event Cleaning/DraperyPaid Chk# 023197 NORTH AMERICAN SAFETY INC. 7/2/2018 $561.00Paid Chk# 023198 PIERSON, SHERRI 7/2/2018 $250.00 Rental Deposit RefundPaid Chk# 023199 PRO HYDRO-TESTING LLC 7/2/2018 $192.00Paid Chk# 023200 RANDYS SANITATION INC 7/2/2018 $689.28 Community CenterPaid Chk# 023201 RODRIGUEZ, JOVANI 7/2/2018 $1,000.00 Rental Deposit RefundPaid Chk# 023202 SAFETY SIGNS, LLC 7/2/2018 $2,750.00Paid Chk# 023203 THAEMERT, MARY SUE 7/2/2018 $50.00 Deposit RefundPaid Chk# 023204 TOWN & COUNTRY GLASS INC. 7/2/2018 $4,700.00 Supply/Install 2 Automatic DooPaid Chk# 023205 US BANK 7/2/2018 $94,537.50 2013A InterestPaid Chk# 023206 US BANK 7/2/2018 $500.00Paid Chk# 023207 VISA 7/2/2018 $417.51 Active911Paid Chk# 023208 WAGENER, JENNIFER 7/2/2018 $196.64 Refund partial rental cost pluPaid Chk# 023209 WICKENHAUSER EXCAVATING, 7/2/2018 $195.00Paid Chk# 023210 XCEL ENERGY 7/2/2018 $6,858.18 Utilities - Electricity

Total Checks $275,393.53

*Check Summary Register©

CITY OF COLOGNE 07/11/18 11:44 AMPage 2

Cks 7/2/2018 - 7/2/2018

Name Check Date Check Amt

FILTER: None

*Check Summary Register©

CITY OF COLOGNE 07/12/18 2:35 PM

Page 1

July 2018

Name Check Date Check Amt

10100 Checking

Paid Chk# 023214 2ND WIND EXERCISE, INC. 7/12/2018 $439.71 Fitness Room Repairs

Paid Chk# 023215 2XL CORPORATION 7/12/2018 $277.11 Gym Wipes

Paid Chk# 023216 ADAM'S PEST CONTROL, INC 7/12/2018 $95.51

Paid Chk# 023217 AFLAC 7/12/2018 $230.04

Paid Chk# 023218 BOLTON & MENK, INC 7/12/2018 $35,013.65 Misc Engineering

Paid Chk# 023219 BROADBAND CORP 7/12/2018 $24.95 WWTP Internet

Paid Chk# 023220 CAR-CO INC 7/12/2018 $7.19

Paid Chk# 023221 CARVER COUNTY 7/12/2018 $376.77 Fiber Optic Connection

Paid Chk# 023222 CARVER COUNTY ATTORNEY 7/12/2018 $817.02 April - June 2018

Paid Chk# 023223 CINTAS CORPORATION 7/12/2018 $481.48 Rugs

Paid Chk# 023224 DAVIS EQUIPMENT CORPORATI 7/12/2018 $34.43

Paid Chk# 023225 DWK CLEAN WATER SERVICES, 7/12/2018 $1,080.00 WWTP Monthly Fee

Paid Chk# 023226 ECM PUBLISHERS, INC. 7/12/2018 $625.00 Ad for City Clerk Position

Paid Chk# 023227 EIDE BAILLY LLP 7/12/2018 $1,400.00 Annual Audit

Paid Chk# 023228 GREG'S HARDWARE 7/12/2018 $54.59

Paid Chk# 023229 HEALTH PARTNERS 7/12/2018 $3,293.15

Paid Chk# 023230 HOLIDAY COMPANIES 7/12/2018 $434.98

Paid Chk# 023231 HORIZON COMMERCIAL POOL S 7/12/2018 $131.94

Paid Chk# 023232 MELCHERT, HUBERT,SJODIN, P 7/12/2018 $5,559.00

Paid Chk# 023233 MID COUNTY CO-OP 7/12/2018 $494.61

Paid Chk# 023234 MN VALLEY TESTING LABS 7/12/2018 $157.00

Paid Chk# 023235 N & J SERVICES 7/12/2018 $650.00 Event Cleaning/Drapery

Paid Chk# 023236 PREMIUM WATERS, INC. 7/12/2018 $44.07

Paid Chk# 023237 QUALITY FLOW SYSTEMS, INC 7/12/2018 $3,460.00 Controller Replacement

Paid Chk# 023238 RESOURCE STRATEGIES CORP 7/12/2018 $6,137.64 Comprehensive Plan Update

Paid Chk# 023239 STORMS WELDING & MFG. INC 7/12/2018 $27.43

Paid Chk# 023240 TECHSTAR IT SOLUTIONS INC 7/12/2018 $1,191.80 Monthly Contract Fee

Paid Chk# 023241 UNITED FARMERS COOPERATIV 7/12/2018 $285.83

Paid Chk# 023242 VISA 7/12/2018 $774.73 Brouchure for Water Treatment

Paid Chk# 023243 WM MUELLER & SONS, INC. 7/12/2018 $2,950.00

Paid Chk# 023244 XCEL ENERGY 7/12/2018 $2,227.71

Total Checks $68,777.34

FILTER: None

Employee 6/25/2018 023161-EFT 9,337.53$ June 25, 2018 PayrollIRS 6/25/2018 EFT 3,176.66$ June 25, 2018 PayrollMN Department of Revenue6/25/2018 EFT 563.52$ June 25, 2018 PayrollPERA 6/25/2018 EFT 853.74$ June 25, 2018 Payroll

Total 13,931.45$

City of Cologne PayrollJune 25, 2018

Employee 7/9/2018 EFT 9,208.65$ July 9, 2018 PayrollIRS 7/9/2018 EFT 3,221.40$ July 9, 2018 PayrollMN Department of Revenue 7/9/2018 EFT 576.85$ July 9, 2018 PayrollPERA 7/9/2018 EFT 888.32$ July 9, 2018 Payroll

Total 13,895.22$

City of Cologne PayrollJuly 9, 2018

CITY OF COLOGNE

RESOLUTION 18-11

RESOLUTION APPOINTING ELECTION JUDGES FOR THE 2018

PRIMARY AND GENERAL ELECTIONS

WHEREAS, Minnesota Statutes require that the City Council appoint election judges for

the 2018 Primary and General Elections.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of

Cologne, Minnesota, that the following individuals are appointed as election judges for the City

of Cologne for the 2018 Primary and General Elections:

Judy Storms

Vern Elke

Lori Kasel

Doris Fritz

Amanda Feltmann

Pat Zellmann

Pete Bye

Tom Loss

Barbra Hyk-Zimmer

Vicki Selness

Josiah Mecredy

Mary Booth

Adopted by the City Council of the City of Cologne, Minnesota, this 16th day of July 2018.

_______________________

Matt Lein, Mayor

ATTEST:

________________________________

Jesse Dickson, City Administrator

M/ __________ Evenski _____ Szaroletta _____

S/ __________ Bruss _____ Spates _____

Lein _____

City of Cologne, Minnesota General Obligation Equipment Certificates,

Series 2018A

Financing Options

Doug Green dgreen@springsted.com 651-223-3086

Debt Can Go By Many Names

1

Debt Obligations

Bonds Loans Equipment Certificates

Leases Certificates

of Participation

Selling Method Options

2

1. Debt Sold in Public Market – Typically referred to as bonds – Underwriter purchases and resells to public – Traded in secondary market – Typically most cost effective

2. Debt Placed with Bank – Typically referred to as bank loan – Bank purchases for their investment portfolio – Not traded in secondary market – Potentially good option with smaller issues

Bonds vs. Bank Loan - Equipment Financing

3

Public Sale (Bonds) Bank Loan

PROCESSOfficial Statement Yes NoCredit Rating Yes NoTiming 8 Weeks 4 WeeksAnnual Paying Agent Fee Yes No

FINANCESProject Cost $675,000 $675,000Underwriter's Discount $8,580 $0Credit Rating $9,500 $0Registrar/Paying Agent $850 $0Municipal Advisor $11,075 $9,000Bond Counsel $8,000 $8,000Miscellaneous $500 $500Rounding $1,495 $500Par Amount $715,000 $693,000

Interest Rate 2.77% 3.40%Average Annual Debt Service $91,000 $92,000Total Debt Service $818,000 $828,000Total Paying Agent Fees $4,050 $0Total Cost $822,050 $828,000

Next Steps • Bank Loan

– Choose banks to engage – Springsted drafts a term sheet – Solicit bids from banks – Pass a Parameters Resolution at next meeting that

allows Administrator and Mayor to approve bids – Receive money in mid-August

• Public Bond Sale – Draft Preliminary Official Statement – Pass Authorizing Resolution at next meeting – Receive money in mid-October

4