City Council Meeting Agenda - City of Guelph · Monday, July 22, 2019 City of Guelph Council Agenda...

Monday, July 22, 2019 City of Guelph Council Agenda Page 1 of 6

City Council Meeting Agenda

Monday, July 22, 2019 – 4:00 p.m. Council Chambers, Guelph City Hall, 1 Carden Street

Please turn off or place on non-audible all electronic devices during the meeting. Please note that an electronic version of this agenda is available on guelph.ca/agendas. Guelph City Council and Committee of the Whole meetings are streamed live on guelph.ca/live. Authority to move into closed meeting That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to the Municipal Act, to consider: Confirmation of Minutes of the closed meetings of Council held June 10, 12 and 24, 2019. IDE-2019-78 Dolime Update

Section 239 (2)(e) and (f) of the Municipal Act relating to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

IDE-2019-81 Baker District Redevelopment – Proposed

Development Management Agreement and Proposed Development Site Section 239 (2)(c) of the Municipal Act relating to a proposed or pending acquisition or disposition of land by the municipality or local board.

CS-2019-71 Strategy to Address Provincial Legislative Changes

Section 239 (2)(b), (c) and (d) of the Municipal Act relating to personal matters about an identifiable individual, including municipal or local board employees; a proposed or pending acquisition or disposition of land by the municipality or local board; and labour relations or employee negotiations.


Open Meeting – 6:30 p.m. O Canada Silent Reflection First Nations Acknowledgement Disclosure of Pecuniary Interest and General Nature Thereof Presentations:

1. Medal Presentation to Chloe Massey Canada Games, held in February 2019 in Red Deer, Alberta Bronze Medal in two Categories: Team Free and Team Technical Artistic Swimming, 10 person team, 16-18 year olds

Confirmation of Minutes: (Councillor O’Rourke) That the minutes of the open Council Meetings held June 10, 12, 24, and July 8, 2019, and the open Committee of the Whole Meeting held July 2, 2019, be confirmed as recorded and without being read. Committee of the Whole Consent Report: The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Committee of the Whole Consent Report, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion. CS-2019-61 2018-2022 Council Composition and Employment

Status Review Recommendation:

1. That a Council Composition and Employment Status Review be conducted by a third party subject matter expert during the 2018-2022 term of Council with the intent that any proposed changes to be subsequently approved by Council take effect for the 2022-2026 term of office.

2. That the costs associated with the Council Composition and Employment Status Review, as outlined within report CS-2019-61, dated July 2, 2019, be referred to the 2020 budget process.


CS-2019-68 2020 Council and Committee Meeting Schedule Recommendation:

That the 2020 Council and Committee Meeting Schedule, included as Attachment-1 to Report CS-2019-68, titled 2020 Council and Committee Meeting Schedule, dated July 2, 2019, be approved, as amended.

IDE-2019-68 Sign By-law Variance - 100 Gordon Street Recommendation:

That the request for a variance from Table 1, Row 6 of Sign By-law Number (1996)-15245, as amended, to permit a building sign with an area of 2.29m2 to be located on the first storey of a building face fronting an adjacent property at a distance of 2.82m from the property line of 100 Gordon Street, be approved.

IDE-2019-69 Sign By-law Variances - 43 Arthur Street South Recommendation:

1. That the request for a variance from Table 1, Row 4 of Sign By-law Number (1996)-15245, as amended, to permit an illuminated building sign with an area of 12.48m2 to be located on the first storey of a building face, fronting an adjacent property at 43 Arthur Street South, be approved.

2. That the request for a variance from Table 1, Row 4 of Sign By-law Number (1996)-15245, as amended, to permit an illuminated building sign with an area of 3.77m2 to be located above the first storey of a building face, fronting the road allowance at 43 Arthur Street South, be approved.

3. That the request for a variance from Table 1, Row 4 of Sign By-law Number (1996)-15245, as amended, to permit a non-illuminated building sign with an area of 2.66m2 to be located 1.32m above the ground at 43 Arthur Street South, be approved.

IDE-2019-16 On-Street Parking Policy Review Recommendation:

1. That following Traffic Investigation Policies dated June 16, 2003, be rescinded: Parking and Stopping Restrictions at School Crossings Policy 019; On-street Parking Changes (Convenience Request) Policy 020; On-street Parking Changes (Safety Request) Policy 021; Parking Restrictions at Kiss ‘N Ride Zones Policy 022; Parking on Multi-lane Highways (marked four or more lanes) Policy 023; Parking Restrictions in New Subdivisions Policy 024; Overnight Parking Prohibitions Policy 025; Stopping Restrictions at School Bus Loading Zones Policy 026; Parking and Stopping Restrictions at School Crossings Policy 027;


Public Loading Zones Policy 028;

2. That the attached On-Street Parking Policies be adopted by Council and be in effect as of August 1st, 2019.

IDE-2019-70 Private Well and Septic System Decommissioning

Grant Recommendation:

1. That Council approves the Private Well and Septic Decommissioning Grant Program Terms and Conditions included as part of Attachment 1 to the report.

2. That Council delegates authority to the Deputy CAO of Infrastructure, Development and Enterprise to approve, execute and amend related documents, including agreements, if any, required to implement and optimize the Private Well and Septic System Decommissioning Grant Program, subject to approved Council funding and the satisfaction of the Deputy CAO of Infrastructure, Development and Enterprise and the City Solicitor.

3. That staff be directed to report back to the Committee of the Whole as part of the Water Services Annual Report on program participation achieved through the Private Well and Septic System Decommissioning Grant Program.

CS-2019-69 Vacant and Excess Land Subclass Review

Recommendation: That the commercial and industrial vacant and excess land subclass discounts be phased out over two years beginning in 2020; reducing the discount from 30 per cent to 15 per cent in 2020 and fully eliminating the discount in 2021.

CS-2019-21 2019 First Tri-annual Capital Variance Report Recommendation:

1. That the report CS-2019-21, titled 2019 First Tri-annual Capital Variance Report and dated July 2, 2019, be received.

2. That $1,100,000 be transferred from capital account WT0013 Burke Treatment to WT0041 Membro Well Facility Upgrades for the new works required as per the Ministry of Environment, Conservation and Parks change in the Water Street Wellfield permit to take water (PTTW).


Council Consent Agenda: The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion. IDE-2019-80 Service Agreement with Our Energy Guelph Recommendation: That Council approve the proposed service agreement with Our Energy

Guelph. CS-2019-76 Strategy to Address Provincial Legislative Changes Recommendation:

1. That a 2020 budget reduction strategy to address the taxation and user fee affordability impacts resulting from provincial legislative changes and the desire to invest in delivering Council’s Strategic Plan, be approved.

2. That staff be directed to identify budget reduction options focused on: a. services not identified as a priority through Council’s Strategic Plan b. services that score above average satisfaction through the Customer

Satisfaction Survey c. services that are not a legislated requirement or are delivering at

service levels above legislated levels.

3. That staff be directed to provide correspondence to the City’s local boards and shared services requesting a budget reduction strategy be implemented with options for Council to consider as part of 2020 budget approval.

Items for Discussion: The following items have been extracted from the Committee of the Whole Consent Report and the Council Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations. IDE-2019-84 Baker District Redevelopment – Progress Update and Financial Impacts

Presentation: Helen Loftin, General Manager, Business Development and Enterprise Duncan Bates, Consultant, Diamond Schmitt Architects Tara Baker, General Manager, Finance/City Treasurer


Recommendation: 1. That the Baker District Steering Committee be directed to work with the

Guelph Public Library Board and Windmill Development Group to provide an alternative new main library design option that:

a. is not more than $34 million excluding the cost of land and site preparation; and

b. aligns space consistent to the Council-endorsed Guelph Public Library business case as referenced in IDE-2018-22 Baker District Redevelopment Status Update; and

c. gives priority to spaces that do not compete with other city-owned facilities and services.

2. That the Baker District Steering Committee be directed to investigate alternative shared-use parking options for both the public and library parking requirements on the proposed Baker District Redevelopment Site.

Special Resolutions By-laws Resolution to adopt the By-laws (Councillor Piper). Mayor’s Announcements Please provide any announcements, to the Mayor in writing, by 12 noon on the day of the Council meeting. Notice of Motion Adjournment

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June 10, 2019 Guelph City Council Meeting Page 1

Minutes of Guelph City Council Held in the Council Chambers, Guelph City Hall on

June 10, 2019 at 6:00 p.m. Attendance

Council: Mayor C. Guthrie

Councillor P. Allt Councillor R. Goller

Councillor C. Billings Councillor J. Hofland Councillor C. Downer Councillor M. MacKinnon

Councillor D. Gibson Councillor D. O’Rourke Councillor J. Gordon Councillor L. Piper

Absent: Councillor B. Bell Councillor M. Salisbury

Staff: Ms. D. Tremblay, Acting Clerk

Ms. D. Black, Council and Committee Coordinator

Call to Order (6:00 p.m.)

Mayor Guthrie called the meeting to order.

Authority to Resolve into a Closed Meeting of Council

1. Moved by Councillor Hofland Seconded by Councillor Goller

That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to Section 239 (2) (c) and (k) of the Municipal Act with respect

to a proposed or pending acquisition or disposition of land by the municipality; and a position, plan, procedure, criteria or instruction to be applied to any

negotiations carried on or to be carried on by or on behalf of the municipality or local board.

Voting in Favour: Mayor Guthrie, Councillors Allt, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke and Piper (11)

Voting Against: (0) Carried

Closed Meeting (6:02 p.m.)

Disclosure of Pecuniary Interest and General Nature Thereof

There were no disclosures.


The following matters were considered: PS-2019-11 Animal Control Services and Pound Services

Rise and recess from Closed Meeting (6:27 p.m.) Council recessed.

Attendance

Council: Mayor C. Guthrie Councillor R. Goller Councillor P. Allt Councillor J. Hofland

Councillor B. Bell Councillor M. MacKinnon Councillor C. Billings Councillor D. O’Rourke Councillor C. Downer Councillor L. Piper

Councillor D. Gibson Councillor M. Salisbury Councillor J. Gordon

Staff: Mr. S. Stewart, Acting Chief Administrative Officer Ms. C. Clack, Acting Chief Administrative Officer, Public Services

Mr. T. Salter, General Manager, Planning and Building Services Mr. D. DeGroot, Senior Urban Designer

Mr. M. Witmer, Senior Development Planner Ms. A. Watts, Development Planner I Mr. B. Bond, Senior By-law Administrator, Planning and Building Services

Ms. D. Tremblay, Acting Clerk Ms. D. Black, Council and Committee Coordinator

Open Meeting (6:30 p.m.)


Closed Meeting Summary Mayor Guthrie spoke regarding the matters addressed in closed and identified the

following:

PS-2019-11 Animal Control Services and Pound Services Staff were given direction on this matter.



Presentations Guelph Predators U19AA Ringette Team 2018-2019

Mayor Guthrie presented the Guelph Predators U19AA Ringette Team of 2018-2019

with medals for being gold medal winners in their Provincial and National division.


Harm Reduction Housing – Concept Information Adrienne Crowder, Wellington Guelph Drug Strategy Manager, provided details of the

proposed concept.

Cathryn Haight, Peer Workers, Guelph Community Health Centre, provided details of her experience and explained how the program would benefit those in need.

Karen Lomax, Outreach Prevention Coordinator, ARCH, provided input from those that would benefit from the program.

1. Moved by Councillor Goller

Seconded by Councillor Hofland

That staff be directed to work with the Wellington Guelph Drug Strategy group

and report back to Council on the request presented at City Council on June 10, 2019.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke and Piper (12)


Urban Design Awards Decision

David DeGroot, Senior Urban Planner, provided information regarding the Urban Design Awards program and its timelines.

Council Consent Agenda

The following items were extracted:

CON-2019-53 Request for an Extension of Draft Plan Approval 55 and 75 Cityview Drive North File: 23T-12501

Balance of Council Consent Items

2. Moved by Councillor Piper Seconded by Councillor Downer

That balance of the June 10, 2019 Consent Agenda as identified below, be adopted:

PS-2019-12 Fixed Gear Brewing Company – By the Glass

Manufacturer’s Limited Liquor Sales Licence

Application

That Council support Fixed Gear Brewing Company’s application to the Alcohol and Gaming Commission of Ontario for a By the Glass - Manufacturer’s Limited Liquor Sales Licence for their brewery located at 355 Elmira Road, Unit #135 as

set out in Report PS-2019-12 dated, June 10, 2019.


IDE-2019-64 Ministry of Transportation Connecting Links Program 2019-2020 – York Road Reconstruction from Ontario Street to Stevenson Street

1. That Council authorize staff to submit an application to the Ministry of

Transportation with respect to the Connecting Link Program for the reconstruction of York Road from Ontario Street to Stevenson Street.

2. That Council authorize staff to confirm to the Ministry of Transportation the following:

i. The submitted Application meets the requirements of MTO’s Connecting

Links Program as described in the Program Guide;

ii. A comprehensive Asset Management Plan including connecting links has been completed and publically posted;

iii. The municipality will comply with the conditions that apply to designated connecting links under the Highway Traffic Act to ensure the safe and efficient movement of provincial traffic; and

iv. The Application is complete and factually accurate.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke and Piper (12) Voting Against: (0)

Carried

Items for Discussion

CON-2019-53 Request for an Extension of Draft Plan Approval 55 and 75 Cityview Drive North File: 23T-12501

Councillor Allt requested clarity regarding clauses 2 and 3 of the recommendations.

3. Moved by Councillor Billings Seconded by Councillor Piper

1. That in accordance with Section 51(33) of the Planning Act, the application by GSP Group on behalf of Debrob Investments Limited/Fusion Homes for an

extension to Draft Plan Approved Subdivision 23T-12501, municipally known as 55 and 75 Cityview Drive North be approved with a five (5) year lapsing date to July 12, 2024, subject to the draft plan conditions approved by City Council on

June 13, 2016 contained in ATT-4 of Infrastructure, Development and Enterprise Services Report 2019-53, dated June 10, 2019.

2. That in accordance with Section 51(45) of the Planning Act, administrative and

technical revisions have been made to draft plan conditions approved by City

Council on June 13, 2016 to update standard wording and new service area names and staff titles, update By-law numbers and allow transition to the City’s

assumption model.


3. That in accordance with Section 51(47) of the Planning Act, City Council has determined that no public notice is required as changes to the draft plan conditions are administrative and technical in nature and are therefore

considered to be minor.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke and Piper (12)


Planning Public Meeting Mayor Guthrie announced that in accordance with The Planning Act, Council is now in a public meeting for the purpose of informing the public of various planning matters. The

Mayor asked if there were any delegations in attendance with respect to the planning matters listed on the agenda.

IDE-2019-57 Statutory Public Meeting Report 78 and 82 Eastview Road Proposed By-law

Amendment File: OZS19-004, Ward 2

Michael Witmer, Senior Development Planner, advised the applicant is requesting to rezone the property to the standard R.3A, Residential Townhouse Zone along with associated Wetland (WL) and Conservation Land (P.1) to permit 57 cluster townhouse

units and to recognize natural heritage features. He provided information regarding the surrounding properties and addressed the natural heritage system. He noted the

applicant is not requesting any specialized, site-specific zoning provisions. Robert Russell, Robert Russell Planning Consultants Inc., on behalf of the applicant,

provided details regarding the application. He addressed concerns raised by delegates about the natural heritage, the roadway, traffic, parking and privacy. He advised he

will speak to his client regarding the feasibility of obtaining Net Zero status. Jeff Lerch, a neighbourhood resident, voiced opposition to the proposal due to the

removal of trees, lack of privacy, risk of a higher crime rate, overflow parking issues, emergency services access, site lines, noise and light pollution, grading, groundwater

issues, wetlands destruction and inadequate setbacks. He requested a deer study and believes monitoring of the property should occur for at least a year to protect the trees and natural heritage. He also suggested the plan configuration needs to change.

The Mayor left the Chair and Councillor Allt assumed the Chair. (8:25 p.m.)

Rubina Heddokheel raised concerns about the roadway within the complex due to a lack of privacy, safety, parking and snow removal.

Jeremy O’Connor, a neighbourhood resident, believes there are too many units being

proposed for the property, the road standards are inadequate and water hookup exemptions are necessary so he does not want the current proposal approved. He also

noted the lack of sidewalks, loss of trees, inadequate grading, and impacts on the adjacent properties. He would also like to see confirmation of the wetlands boundary.


The Mayor resumed the Chair. (8:32 p.m) Mark Hedden, a Ward 1 resident, raised concerns about the tree management plan and

requested a longer stewardship agreement be put in place. He also expressed concern about the effects on bees.

Amulet Smithson, a neighbourhood resident, addressed concerns about the loss of wildlife habitat, the road width and the minimal visual access. She requested that the

plan be altered to increase space between units and adjust the road location.

Christine Philips, a neighbourhood resident, raised concerns about the potential tree loss - particularly the large willow tree. She also addressed safety issues due to a potential increase in crime, the lack of a sidewalk, the location of the road and low

visibility. She also spoke about noise, traffic and parking issues.

Naomi Ridout, a neighbourhood resident, spoke about safety concerns, particularly for children and believes an increase in petty crime will occur. She believes there are inadequate water resources to maintain care of new trees or provide fire protection

Councillor Salisbury arrived at the meeting (9:01 p.m.)

Discussion ensued and issues raised for staff to consider included: addressing visual barriers, tree removal and planting, visitor parking spaces, sidewalks, lighting

pollution, trail connectivity, fencing, accessibility and walkability, wetland boundaries, and whether a deer study would be required.

Staff were encouraged to work to ensure the Community Energy Initiative and applicable Official Plan sections are being met and the developer strives to meet Net

Zero carbon goals.

Council encouraged staff to assist with meetings between the neighbourhood and the developer.

4. Moved by Councillor Allt Seconded by Councillor Gibson

That Report IDE-2019-57 regarding a proposed Zoning By-law Amendment

application (File: OZS19-004) by Robert Russell Planning Consultants Inc., on behalf of the owners 2613598 Ontario Inc. and 2589618 Ontario Inc. to permit the development of 57 cluster townhouses on the properties municipally known

as 78 and 82 Eastview Road and legally described as Part of Lot 2, Concession 5, Division C, Former Township of Guelph from Infrastructure, Development and

Enterprise dated June 10, 2019, be received. Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson,

Goller, Gordon, Hofland, MacKinnon, O’Rourke and Piper (12) Voting Against: (0)

Carried


Items for Discussion IDE-2019-02 Procedure to Request Temporary Suspension of

Enforcement of Driveway Regulations: Draft Framework Presentation

The following people delegated on this matter: Tatjana Gavrilov

Linda Davis, McElderry Residents’ Community Group

Councillor Salisbury arrived at the meeting. (9:04 p.m.) 5. Moved by Councillor MacKinnon

Seconded by Councillor Goller

That the provisions identified in the September 10, 2018 motion of Council, related to driveway width enforcement, continue until the review of Section 4.13

of By-law (1995)-14864 is completed as part of the comprehensive Zoning By-law review, and that no further action on an interim procedure for requested suspension of enforcement of driveway regulations be pursued at this time.

Voting in Favour: Mayor Guthrie, Councillors Billings, Gibson, Goller, MacKinnon,

O’Rourke and Salisbury (7) Voting Against: Councillors Allt, Bell, Downer, Gordon, Hofland and Piper (6)

Carried

Planning Public Meeting Mayor Guthrie announced that in accordance with The Planning Act, Council is now in a

public meeting for the purpose of informing the public of various planning matters again. The Mayor asked if there were any delegations in attendance with respect to the planning matters listed on the agenda.

IDE-2019-56 Statutory Public Meeting Report

51-53 College Avenue West Proposed By-law Amendment File: OZS19-003, Ward 5

Abby Watts, Development Planner I, explained the applicant is requesting to change the existing Residential Single Detached Zoning to a Specialized Residential Semi-

Detached/Duplex Zone. She noted that no new development will occur and the purpose is to allow the applicant to apply for a consent to sever so separate ownership of each side of the semi-detached building could occur. She also advised of existing

non-complying items as listed within the report.


6. Moved by Councillor MacKinnon Seconded by Councillor Billings

That Report IDE-2019-56 regarding a proposed Zoning By-law Amendment application (File: OZS19-003) by AJ Lakatos Planning Consultant on behalf of

the owner, Fabpiovesan Holdings Inc. to recognize the existing semi-detached dwelling on the property municipally known as 51-53 College Avenue West, and legally described as Part of Lot 8, Registered Plan 283, City of Guelph, from

Infrastructure, Development and Enterprise dated June 10, 2019, be received.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke, Piper, Salisbury (13) Voting Against: (0)

Carried

By-laws

7. Moved by Councillor Goller Seconded by Councillor Gibson

That By-laws Numbered (2019) - 20411 to (2019) - 20413, inclusive, are hereby passed.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, MacKinnon, O’Rourke, Piper, Salisbury (11)

Voting Against: Councillors Gordon and Hofland (0) Carried

Mayor’s Announcements The Mayor acknowledged staff efforts regarding the Raptor basketball viewing at Market Square held June 7th and the attempts made for the viewing again on June 10th.

Adjournment (10:30 p.m.)

8. Moved by Councillor Gibson Seconded by Councillor Goller

That the meeting be adjourned.

Carried

Minutes to be confirmed on July 22, 2019.

__________________________

Mayor Guthrie

__________________________

Donna Tremblay - Acting Clerk

June 12, 2019 Special City Council Meeting Page 1



Council: Mayor C. Guthrie Councillor J. Gordon Councillor P. Allt Councillor J. Hofland

Councillor B. Bell Councillor MacKinnon Councillor C. Billings

Absent: Councillor C. Downer Councillor D. O’Rourke Councillor D. Gibson Councillor L. Piper

Councillor R. Goller Councillor M. Salisbury Staff: Ms. C. Clack, Acting CAO/Deputy CAO Public Services

Mr. T. Lee, Acting CAO/Deputy CAO Corporate Services Mr. S. O’Brien, General Manager, City Clerk’s Office/City Clerk

Special Council – Leadership, Communications and Team Building Training





Authority to Move into Closed Meeting 1. Moved by Councillor Allt


That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to Section 239 (3.1) of the Municipal Act for the purpose of educating or training the members.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Gordon, Hofland and

MacKinnon (7) Voting Against: (0)

Carried


Closed Meeting (4:19 p.m.) Disclosure of Pecuniary Interest and General Nature Thereof


The following matter was considered:

Leadership, Communications and Team Building Training

Rise and recess from Closed Meeting (6:28 p.m.)

Council recessed.

Open Meeting (6:29 p.m.) Attendance

Council: Mayor C. Guthrie Councillor R. Goller

Councillor B. Bell Councillor J. Hofland Councillor C. Billings Councillor MacKinnon

Councillor C. Downer Councillor D. O’Rourke

Councillor J. Gordon Councillor L. Piper

Absent: Councillor P. Allt Councillor D. Gibson Councillor M. Salisbury

Staff: Mr. S. O’Brien, General Manager, City Clerk’s Office/City Clerk

Closed Meeting Summary Mayor Guthrie spoke regarding the matters addressed in closed and identified the following:

Leadership, Communications and Team Building Training

Mayor Guthrie advised that council received information and participated in a training session.


9. Moved by Councillor Goller Seconded by Councillor O’Rourke

That the meeting be adjourned.

Carried


Minutes to be confirmed on Monday, July 22, 2019.

__________________________

Mayor Guthrie

__________________________

Stephen O’Brien-City Clerk




Council: Mayor C. Guthrie Councillor D. Gibson

Councillor P. Allt Councillor R. Goller

Councillor B. Bell Councillor J. Gordon Councillor C. Billings Councillor J. Hofland

Councillor C. Downer Councillor M. MacKinnon

Absent: Councillor D. O’Rourke

Councillor L. Piper Councillor M. Salisbury

Staff: Mr. S. Stewart, Acting CAO/Deputy CAO, Infrastructure, Development and

Enterprise Services

Ms. C. Clack, Acting CAO/Deputy CAO, Public Services Mr. T. Lee, Acting CAO/Deputy, CAO Corporate Services

Mr. S. O’Brien, General Manager, City Clerk’s Office/City Clerk Ms. L. Cline, Council and Committee Coordinator



Disclosure of Pecuniary Interest and General Nature Thereof Councillor Goller disclosed a pecuniary interest regarding the public appointment to

The Elliot Community Board of Trustees as his father is a resident of The Elliott Community.

Authority to Resolve into a Closed Meeting of Council 1. Moved by Councillor Downer

Seconded by Councillor MacKinnon

That the Council of the City of Guelph now hold a meeting that is closed to the

public, pursuant to Section 239 (2) (b) of the Municipal Act with respect to personal matters about an identifiable individual, including municipal or local board employees.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson,

Goller, Gordon, Hofland and MacKinnon (10) Voting Against: (0)

Carried


2. Moved by Councillor Downer Seconded by Councillor MacKinnon

That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to Section 239 (2) (b) of the Municipal Act with respect to

personal matters about an identifiable individual, including municipal or local board employees.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Gordon, Hofland and MacKinnon (9)


Closed Meeting (6:04 p.m.)


Councillor Goller disclosed a pecuniary interest regarding the public appointment to The Elliot Community Board of Trustees as his father is a resident of The Elliott Community.

The following matters were considered:

Confirmation of Minutes of the closed meetings of Council held March 18, March 25, April 23, May 13 and June 4, 2019

and the closed meeting of Committee of the Whole held May 6, 2019.

CS-2019-65 June 2019 Public Appointments to the Community Wellbeing

Grant Allocation Panel

June 2019 Public Appointment to The Elliott Community

Board of Trustees

Rise and recess from Closed Meeting (6:06 p.m.)

Council recessed.

Attendance

Council: Mayor C. Guthrie Councillor J. Gordon

Councillor P. Allt Councillor J. Hofland

Councillor B. Bell Councillor M. MacKinnon Councillor C. Billings Councillor D. O’Rourke

Councillor C. Downer Councillor L. Piper Councillor D. Gibson Councillor M. Salisbury Councillor R. Goller


Enterprise Services Ms. C. Clack, Acting CAO/Deputy CAO, Public Services


Mr. T. Lee, Acting CAO/Deputy, CAO Corporate Services Ms. K. Dedman, General Manager, Engineering and Transportation Services/City Engineer

Mr. T. Salter, General Manager, Planning and Building Services Ms. B. Swartzentruber, Executive Director, Strategy, Innovation and

Intergovernmental Services Ms. H. Flaherty, General Manager, Parks and Recreation Ms. C. Kennedy, Manager, Policy and Intergovernmental Relations

Mr. L. Jefferson, Manager, Open Space Planning Mr. D. Mast, Associate Solicitor

Mr. S. O’Brien, General Manager, City Clerk’s Office/City Clerk Ms. L. Cline, Council and Committee Coordinator

Open Meeting (6:33 p.m.)


Closed Meeting Summary Mayor Guthrie spoke regarding the matters addressed in closed and identified the

following:

Minutes Closed Meetings of Council held March 18, March 25, April 23, May 13 and June 4, 2019 and Closed Meetings of Committee of the Whole held May 6, 2019

These minutes were adopted by Council.

CS-2019.65 June 2019 Public Appointments to the Community Wellbeing Grant Allocation Panel

The Mayor advised that information was received and Council will report on this matter later in the meeting.

June 2019 Public Appointment to The Elliott Community Board of Trustees

The Mayor advised that information was received and Council will report on this matter later in the meeting.


Councillor Goller disclosed a pecuniary interest regarding the public appointment to The Elliot Community Board of Trustees as his father is a resident of The Elliott Community.

Staff Recognitions:

Smart Cities Challenge Award The Mayor provided remarks regarding the $10 million prize awarded to the City of

Guelph, in partnership with the County of Wellington, for the Smart Cities Challenge and recognized the following City and County staff for their efforts:

Scott Stewart Barb Swartzentruber


Cathy Kennedy Jana Burns Alex Chapman

Crystal Ellis Jessie Finkelberg

Marina Grassi Kelly Guthrie Michelle Lowther

Barb Maly Tyson McMann

Jenna Morris Leah Parolin Jennifer Smith

Tara Sprigg Alison Springate

Das Soligo Gina van den Berg Cam Walsh

Doug Waram

Presentations:

Smart Cities Update Scott Stewart, Acting CAO/Deputy CAO, Infrastructure, Development and Enterprise

Services, provided introductory remarks on the Smart Cities Challenge update. Barb Swartzentruber, Executive Director, Strategy, Innovation and Intergovernmental

Services, outlined the Smart Cities office and governance structure that will support the implementation of the Our Food Future project.

Cathy Kennedy, Manager, Policy and Intergovernmental Relations, outlined the approach and next steps in formalizing the implementation plan for the project. She

also recognized the project delivery partners who have been involved in the initiative.

Impact of Provincial Legislative Changes to the City of Guelph Scott Stewart, Acting CAO/Deputy CAO, Infrastructure, Development and Enterprise Services, provided a high-level overview of the impacts of provincial legislative

changes to the City of Guelph.

Tara Baker, General Manager, Finance/City Treasurer, provided further details regarding the implications of Bill 108 and provincial budget announcements on the City.

Confirmation of Minutes

3. Moved by Councillor Gordon


That the minutes of the open Council Meetings held May 13, 16, 23, 27, 28 and

June 4, 2019, and the open Committee of the Whole meetings held June 4, 2019, be confirmed as recorded and without being read.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke, Piper and Salisbury (13)



Committee of the Whole Consent Report 4. Moved by Councillor Allt


That the June 24, 2019 Committee of the Whole Consent Report as identified below, be adopted:

CAO-2019-09 Internal Audit Work Plan Update – 2019

That report CAO-2019-09 Internal Audit Work Plan Update – 2019, dated June 4, 2019 be received.

CAO-2019-10 Status of Outstanding Management Action Plans – Q1 2019

That report CAO–2019–10 Status of Outstanding Management Action Plans-Q1 2019, dated June 4, 2019 be received.

CAO-2019-11 Project Management Process Audit Report

That report CAO-2019-11 Project Management Process Audit Report, dated June 4, 2019 be received.

CS-2019-19 2018 Unconsolidated Financial Statements

That report CS-2019-19 titled, 2018 Unconsolidated Financial Statements and dated June 4, 2019 be received for information.

CS-2019-20 2018 Consolidated Financial Statements and External Audit

Findings Report

That report CS-2019-20 titled, 2018 Consolidated Financial Statements and

External Audit Findings Report, dated June 4, 2019, be approved. CS-2019-31 2019 Debenture Issue

1. That capital projects identified in Table 1 of report CS-2019-31 dated June 4,

2019 be approved for debt financing in the amounts as listed.

2. That the City Treasurer be authorized to proceed with the marketing through the

City’s fiscal agent, of a debenture issue in the principal aggregate amount of $33,074,500 for a term on exceeding twenty years.

3. That the 2019 debt servicing costs estimated at $417 thousand be approved to

be funded from the City’s applicable capital reserve funds in accordance with

Table 2 in report CS-2019-31.

CS-2019-18 First Quarter 2019 Operating Variance Report

That report CS-2019-18 First Quarter 2019 Operating Variance Report dated

June 4, 2019 be received for information.


PS-2019-09 Paramedic Services Response Time Performance Plan for 2020

1. That Report PS-2019-09 “Paramedic Services Response Time Performance Plan for 2020” be received.

2. That the Response Time Performance Plan for 2020 be set as recommended by

staff in Report PS-2019-09.

PS-2019-10 Business Licence Fees 2019

1. That staff be directed to prepare the necessary amendments to Business Licence

Bylaw (2009)-18855, to incorporate the 2019 fees as identified in Public

Services Report PS-2019-10 dated June 4, 2019.

2. That staff be directed to review the payday loan business and bring forward possible amendments to Business Licence Bylaw (2009)-18855 for Council’s consideration.

PS-2019-07 Agreements with Guelph Community Sports and Soccer

Incorporated

1. That staff be directed to terminate the Municipal Capital Facility Agreement and

Lease between the City of Guelph and Guelph Community Sports dated September 11, 2006.

2. That the loan outstanding to Royal Bank of Canada, owed by Guelph Community

Sports, and guaranteed by the City of Guelph, in the amount of approximately

$255,000, be paid in full upon termination of the agreement referenced in recommendation #1 (plus related charged including, if applicable, accrued

interest, termination fees, and outstanding arrears) and funded from the Tax Rate Operating Contingency Reserve.

3. That the City, through the Parks and Recreation Department, shall assume full operational control of the dome facility on June 30, 2019.

4. That the dome facility operations for the 2019-2020 indoor season be

incorporated in the Parks and Recreation Department and any net operating variance be subject to the City’s ongoing financial processes governed by the City’s Budget Monitoring Policy and Year-End Surplus Allocation Policy.

5. That staff be directed to prepare a report to Council in Q2 2020 to consider

options for the future of the dome facility, including a facility assessment, capital plan, operating model, and recommendations for future use.




Items for Discussion PS-2019-08 Leash Free Program Policy

Colleen Clack, Acting CAO/Deputy CAO, Public Services, provided opening remarks

regarding the updated leash free program policy. The following delegates spoke regarding this item:

Eileen Gross Michael Grand

Helen Prinold Tina Widowski Christi Cooper

The following delegates were not present:

Tanya Gevaert Beverley Fretz

5. Moved by Councillor O’Rourke Seconded by Councillor Hofland

1. That Council approve the implementation plan outlined in the Leash Free Study

for the construction of leash free facilities at Bristol Street Park and Peter Misersky Park in 2019 and Lee Street Park in 2020 included as ATT-2 to the report PS-2019-08.

2. That Council direct staff to seek further leash free policy input as part of the

community engagement of the Parks and Recreation Master Plan update so future leash free decisions can be evaluated with consideration for overall community priorities for outdoor recreation space.

3. That Council approve the revised Leash Free Program Policy, as attached to the

staff memo “Council requested update to the Leash Free Program Policy”, with an effective date of July 1, 2019.

Council recessed at 9:25 p.m. and reconvened at 9:32 p.m.

Amendment 6. Moved by Councillor Piper

Seconded by Councillor Salisbury

That point number 12 in section 2.0 of the revised Leash Free Program Policy be amended to read: “Children younger than 6 years of age must not enter a fenced leash free area.

Users under the age of 17 must be accompanied and supervised by an adult at all times in a fenced leash free area.”


Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gordon, O’Rourke, Piper and Salisbury (9) Voting Against: Councillors Gibson, Goller, Hofland and MacKinnon (4)

Carried

Main Motion as Amended

7. Moved by Councillor O’Rourke Seconded by Councillor Hofland

1. That Council approve the implementation plan outlined in the Leash Free Study

for the construction of leash free facilities at Bristol Street Park and Peter

Misersky Park in 2019 and Lee Street Park in 2020 included as ATT-2 to the report PS-2019-08.

2. That Council direct staff to seek further leash free policy input as part of the

community engagement of the Parks and Recreation Master Plan update so

future leash free decisions can be evaluated with consideration for overall community priorities for outdoor recreation space.

3. That Council approve the revised and amended Leash Free Program Policy, as

attached to the staff memo “Council requested update to the Leash Free

Program Policy”, with an effective date of July 1, 2019.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke, Piper and Salisbury (13) Voting Against: (0)

Carried

CS-2019-66 June 2019 Public Appointments to the Community Wellbeing Grant Allocation Panel

8. Moved by Councillor Downer Seconded by Councillor Gibson

1. That Kuusta Laird Barry, Molly Gallant, Molly Kriksic, Morris Twist, Sally Wismer,

and Aida Valois be reappointed to the Wellbeing Grant Application Panel for a term ending June, 2021.

2. That Shannon McIntyre and Hannah Senitt be appointed to the Wellbeing Grant Application Panel for a term ending June, 2020.




June 2019 Public Appointment to The Elliott Community Board of Trustees 9. Moved by Councillor Piper

Seconded by Councillor O’Rourke

That Dale Whiteside be appointed to The Elliott Community Board of Trustees for a three year term commencing September 2019.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Gordon, Hofland, MacKinnon, O’Rourke, Piper and Salisbury (12)


UNHCR’s Stand #WithRefugees Campaign

10. Moved by Councillor Allt Seconded by Councillor Piper

That the City of Guelph support the UNCHR’s Stand #WithRefugees Campaign.

Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Gibson, Goller, Gordon, Hofland, MacKinnon, O’Rourke, Piper and Salisbury (13) Voting Against: (0)

Carried

By-laws

11. Moved by Councillor Hofland Seconded by Councillor Allt

That By-laws Numbered (2019)-20414 to (2019)-20416, inclusive, are hereby passed.



Mayor’s Announcements Councillor Goller announced that on Wednesday, July 10, he and Councillor Gordon are hosting a Ward 2 Picnic from 5-7 p.m. at the North End Harvest Market at Waverley

Drive School.


12. Moved by Councillor Bell Seconded by Councillor Gibson

That the meeting be adjourned. Carried



__________________________

Mayor Guthrie

__________________________

Stephen O’Brien - City Clerk

July 8, 2019 Guelph City Council Meeting Page 1


July 8, 2019 at 6:32 p.m. Attendance

Council: Mayor C. Guthrie Councillor J. Gordon

Councillor B. Bell Councillor J. Hofland

Councillor C. Billings Councillor M. MacKinnon Councillor C. Downer Councillor D. O’Rourke

Councillor R. Goller Councillor L. Piper Absent: Councillor P. Allt

Councillor D. Gibson Councillor M. Salisbury


Enterprise Services

Mr. T. Salter, General Manager, Planning and Building Services Mr. C. DeVriendt, Manager, Development Planning

Ms. M. Aldunate, Manager, Policy Planning and Urban Design Ms. L. Sulatycki, Senior Development Planner Ms. K. Nasswetter, Senior Development Planner

Ms. L. Lefler, Environmental Planner Mr. C. Lorenz, Environmental Planner

Mr. D. McMahon, Manager, Legislative Services/Deputy City Clerk Ms. L. Cline, Council and Committee Coordinator



Councillor Piper arrived at 6:34 p.m. Disclosure of Pecuniary Interest and General Nature Thereof


Council Consent Agenda IDE-2019-34 Decision Report 19-59 Lowes Road West Draft Plan of Vacant

Land Condominium and Zoning By-law Amendment File:

23CDM-17504 and ZC1615 Ward 6

1. Moved by Councillor MacKinnon Seconded by Councillor Billings


1. That the application from Reid’s Heritage Homes on behalf of Parry Schnick and Catriona Forbes for a Zoning By-law Amendment (ZC1615) to change the zoning from the current “Residential Single Detached” (R.1B) Zone to a

“Specialized Single Detached” (R.1D-52) Zone to permit the development of 36 single detached dwellings on the properties municipally known as 19-59 Lowes

Road West and legally described as All of Lots 3, 4, 5 and 6, Registered Plan 508 and Part of Lots 15 and 16, Registered Plan 467, Geographic Township of Puslinch, City of Guelph, be approved in accordance with Attachment-3 of the

Infrastructure, Development and Enterprise Report 2019-34 dated July 8, 2019.

2. That the application from Reid’s Heritage Homes on behalf of Parry Schnick and Catriona Forbes for approval of a proposed Draft Plan of Vacant Land Condominium (23CDM-17504) consisting of 36 single detached dwelling units,

as shown in Attachment-9, applying to the properties municipally known as 19-59 Lowes Road West and legally described as All of Lots 3, 4, 5 and 6,

Registered Plan 508 and Part of Lots 15 and 16, Registered Plan 467, Geographic Township of Puslinch, City of Guelph, be approved for a period of five (5) years in accordance with conditions noted in Attachment-3 of the

Infrastructure, Development and Enterprise Report 2019-34 dated July 8, 2019.

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Goller, Gordon, Hofland, MacKinnon, O’Rourke and Piper (10) Voting Against: (0)

Carried

Planning Public Meeting

Mayor Guthrie announced that in accordance with The Planning Act, Council is now in a public meeting for the purpose of informing the public of various planning matters. The Mayor asked if there were any delegations in attendance with respect to the

planning matters listed on the agenda.

IDE-2019-63 Statutory Public Meeting Report 7 and 9 Omar Street and 19 Alma Street North Proposed Zoning By-law Amendment File: OZS19-005 Ward 3

Lindsay Sulatycki, Senior Development Planner, advised that the applicant has

submitted an application for a zoning by-law amendment to permit the development of two new single detached residential dwellings and the redevelopment of two existing single detached residential dwellings on the subject lands. She provided a brief history

of the property, outlined the current official plan designation and provided details regarding the specialized zoning regulations that are being requested through the

application. Nancy Shoemaker, Black, Shoemaker, Robinson & Donaldson Limited, on behalf of the

owner, provided a summary of the proposed development. She outlined the various plans and studies that have been prepared in support of the application and described

how the proposal meets the Provincial Policy Statement, Growth Plan for the Greater Golden Horseshoe, and the City of Guelph Official Plan.


Richard Wayne Barber, neighbouring property owner, expressed concerns with the 0.6 metre setback to 15 Omar Street, the future intent of the vacant lot to the rear of 15 Omar Street and the condition of the house at 9 Omar Street.

2. Moved by Councillor Hofland


That Report IDE-2019-63 regarding proposed Zoning By-law Amendment

application submitted by Black, Shoemaker, Robinson and Donaldson Limited on behalf of the owner, Knight Lumber Limited to permit the development of two

new single detached residential dwellings and the redevelopment of the two existing single detached residential dwellings on lands municipally known as 7 and 9 Omar Street and 19 Alma Street North, and legally described as Lots 62,

64, 65 and Part Lot 63, Registered Plan 258, City of Guelph from Infrastructure, Development and Enterprise dated July 8, 2019, be received.

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Goller, Gordon, Hofland, MacKinnon, O’Rourke and Piper (10)


IDE-2019-66 Statutory Public Meeting Report 361 Whitelaw Road

Proposed Official Plan and Zoning By-law Amendments File:

OZS18-003, Ward 4

Katie Nasswetter, Senior Development Planner, provided information on the revised applications for official plan and zoning by-law amendments to permit a residential development containing up to 700 units. She outlined the site context and surrounding

land uses, the current and proposed official plan and zoning designations, and the specialized regulations that are being requested. She summarized the revisions made

to the application, including a reduction in the total number of units, the location and configuration of the proposed apartment buildings, and access to the site.

Hugh Handy, GSP Group Inc., on behalf of the owner, provided details regarding the site context, provided an overview of the development strategy and characteristics,

and summarized the modifications to the applications from the original submission.

Gerry Johnston, area resident, expressed concerns related to blocking out sunlight, increased traffic and parking problems, a reduction in wildlife, construction noise, and a loss of privacy.

Kathy Johnston, area resident, expressed concerns related to building height,

environmental impacts, loss of nature and health impacts. Tom Ryan, area resident, expressed concerns related to insufficient parking for the

proposed development.

Paul McNamara, area resident, expressed concerns related to density, parking, intensification, congestion and additional infrastructure costs.


Hugh Whiteley raised concerns related to the speed and volume of traffic that will be generated by the proposed development. He recommended that traffic calming measures be implemented as part of the application.

Dean Chan, area resident, expressed concerns related to traffic, parking, speed of

vehicles and safety issues along Whitelaw Road. 3. Moved by Councillor MacKinnon


That Report IDE-2019-66, regarding a proposed Official Plan and Zoning By-law Amendment application (File: OZS18-005) by GSP Group on behalf of the owners: Armel Corporation, to permit a mixed density residential development

and a neighbourhood park on the lands municipally known as 361 Whitelaw Road and legally described as Part of the NE Half of Lot 5, Concession 1, Division

‘B’ (Geographic Township of Guelph), City of Guelph, from Infrastructure, Development and Enterprise dated July 8, 2019, be received.



Council recessed at 9:14 p.m. and reconvened at 9:22 p.m.

Items for Discussion

IDE-2019-72 Environmental Advisory Committee and River Systems Advisory Committee Review

Melissa Aldunate, Manager, Policy Planning and Urban Design, provided opening remarks regarding the Environmental Advisory Committee and River Systems Advisory

Committee Review. The following delegate spoke regarding this item:

Hugh Whiteley

4. Moved by Councillor MacKinnon Seconded by Councillor Goller

1. That a Natural Heritage Advisory Committee be established for the City of Guelph in accordance with report IDE-2019-72.

2. That the existing Environmental Advisory Committee and the River Systems

Advisory Committee be disbanded as of December 31, 2019 and members

thanked for their contributions to the City of Guelph.

3. That staff be directed to develop terms of reference for the City of Guelph Natural Heritage Advisory Committee for consideration by City Council in Q4 2019.


Amendment 5. Moved by Councillor Bell

Seconded by Councillor Piper

1. That a Natural Heritage Advisory Committee be established for the City of Guelph in accordance with report IDE-2019-72.

2. That the existing Environmental Advisory Committee be disbanded as of December 31, 2019 and members thanked for their contributions to the City of

Guelph.

3. That staff be directed to develop terms of reference for the City of Guelph

Natural Heritage Advisory Committee and amended terms of reference for the River Systems Advisory Committee for consideration by City Council in

Q4 2019. Voting in Favour: Councillors Bell, Gordon and Piper (3)

Voting Against: Mayor Guthrie, Councillors Billings, Downer, Goller, Hofland, Mackinnon and O’Rourke (7)

Defeated Main Motion

It was requested that the clauses be voted on separately.

6. Moved by Councillor MacKinnon


1. That a Natural Heritage Advisory Committee be established for the City of

Guelph in accordance with report IDE-2019-72. Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Goller, Gordon,

Hofland, MacKinnon and O’Rourke (9) Voting Against: Councillor Piper (1)

Carried


2. That the existing Environmental Advisory Committee and the River Systems Advisory Committee be disbanded as of December 31, 2019 and members

thanked for their contributions to the City of Guelph. Voting in Favour: Mayor Guthrie, Councillors Billings, Downer, Goller, Hofland,

MacKinnon, O’Rourke and Piper (8) Voting Against: Councillors Bell and Gordon (2)

Carried



3. That staff be directed to develop terms of reference for the City of Guelph Natural Heritage Advisory Committee for consideration by City Council in Q4

2019. Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Goller, Gordon,

Hofland, MacKinnon, O’Rourke and Piper (10) Voting Against: (0)

Carried

By-laws 9. Moved by Councillor MacKinnon


That By-laws Numbered (2019)-20417 to (2019)-20419, inclusive, are hereby passed.



Mayor’s Announcements

Councillor Goller announced that on Wednesday, July 10, he and Councillor Gordon are hosting a Ward 2 Picnic from 5 to 7 p.m. at Waverley Drive School in support of the

North End Harvest Market.


10. Moved by Councillor Hofland

Seconded by Councillor Gordon



__________________________

Mayor Guthrie

_____________________________

Dylan McMahon - Deputy Clerk

Minutes of Committee of the Whole Meeting Held in the Council Chambers, Guelph City Hall on

Tuesday, June 2, 2019 at 2:01 p.m.

Attendance

Council: Mayor Guthrie Councillor J. Gordon

Councillor B. Bell Councillor J. Hofland

Councillor C. Billings Councillor M. MacKinnon Councillor C. Downer Councillor D. O’Rourke

Councillor D. Gibson Councillor L. Piper Councillor R. Goller Councillor M. Salisbury

Absent: Councillor P. Allt

Staff: Mr. S. Stewart, Acting Chief Administrative Officer/Deputy CAO Infrastructure, Development and Enterprise Ms. K. Dedman, Acting Deputy CAO Infrastructure Development and

Enterprise/General Manager, Engineering and Transportation Services Transportation, Engineering

Mr. T. Lee, Acting Chief Administrative Officer/Deputy CAO Corporate Services Mr. J. Laur, Chief Building Official

Mr. S. Anderson, Supervisor, Traffic Engineering Ms. M. Grassi, Strategic Business Advisor

Ms. K. Pletch, Human Resource Manager, Talent Organizational Development Mr. B. Bond, Zoning Inspector III, Senior By-Law Administrator

Ms. J. Juste, Program Manager, Sustainable Development Mr. S. O’Brien, General Manager, City Clerk’s Office/City Clerk

Ms. D. Tremblay, Council and Committee Coordinator Call to Order (2:01 p.m.)




Staff Recognitions

Councillor O’Rourke introduced and presented the following staff recognitions.

Peter Busatto, retired General Manager, Environmental Services was recognized for

receiving the Canadian Public Relations Society – Hamilton - Public Relations Champion of the Year Award.

William Bond, Zoning Inspector III and Nicholas Rosenberg, Program Manager, Building Permits were recognized for receiving the Association of Municipal Managers,

Clerks and Treasurers - Executive Diploma in Municipal Management.

Tuesday, July 2, 2019 Committee of the Whole Page 2

Peter Rider, Source Water Risk Management Official, Kristin Pressey, Source Water Protn Program Coordinator, Kealy Dedman, General Manager, Engineering and

Transportation Services, Dave Belanger, Program Manager, Water Supply, Emily Stahl, Manager Technical Services Water Services, Scott Cousins and Wayne Galliher,

Divisional Manager, Water Services were recognized for receiving the American Water Works Association - Exemplary Source Water Protection Award

Councillor Goller arrived at 2:03 p.m.

Consent Agenda – Governance Mayor Guthrie resumed the Chair.


CS-2019-61 2018-2022 Council Composition and Employment Status Review

CS-2019-68 2020 Council and Committee Meeting Schedule Councillor Piper arrived at 2:12 p.m.

CS-2019-61 2018-2022 Council Composition and Employment Status

Review

1. Moved by Councillor Salisbury Seconded by Councillor Goller

1. That a Council Composition and Employment Status Review be conducted by a third party subject matter expert during the 2018-2022 term of Council with the

intent that any proposed changes to be subsequently approved by Council take effect for the 2022-2026 term of office.

2. That the costs associated with the Council Composition and Employment Status Review, as outlined within report CS-2019-61, dated July 2, 2019, be referred to

the 2020 budget process.

Voting in Favour: Mayor Guthrie, Councillors, Bell, Billings, Downer, Hofland, Gibson,

Goller, Gordon, MacKinnon, O’Rourke, Piper and Salisbury (12) Voting Against: (0)

Carried CS-2019-68 2020 Council and Committee Meeting Schedule

Amendment

2. Moved by Councillor Billings


That the 2020 Council and Committee Meeting Schedule, included as

Attachment-1 to Report CS-2019-68, titled 2020 Council and Committee


Meeting Schedule, dated July 2, 2019, be approved with the following amendment:

July 27, 2020 Council meetings moved to July 20, 2019. Voting in Favour: Mayor Guthrie, Councillors Allt, Bell, Billings, Downer, Hofland, Gibson, Goller, Gordon, MacKinnon, O’Rourke, Piper and Salisbury (12) Voting Against: (0)

Carried

Main Motion as Amended 3. Moved by Councillor Billings


That the 2020 Council and Committee Meeting Schedule, included as Attachment-1 to Report CS-2019-68, titled 2020 Council and Committee Meeting Schedule, dated July 2, 2019, be approved, as amended.

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Hofland, Gibson,


Carried

Consent Agenda – Infrastructure, Development and Enterprise Councillor Gibson assumed the Chair


IDE-2019-69 Sign By-law Variances - 43 Arthur Street South

Councillor Gibson presented the balance of the July 2, 2019 Infrastructure, Development and Enterprise Consent Agenda.

4. Moved by Councillor Piper


That the balance of the July 2, 2019 Consent Agenda – Infrastructure,

Development and Enterprise as identified below, be adopted: IDE-2019-68 Sign By-law Variance - 100 Gordon Street

That the request for a variance from Table 1, Row 6 of Sign By-law Number

(1996)-15245, as amended, to permit a building sign with an area of 2.29m2 to be located on the first storey of a building face fronting an adjacent property at a distance of 2.82m from the property line of 100 Gordon Street, be approved.

IDE-2019-16 On-Street Parking Policy Review

1. That following Traffic Investigation Policies dated June 16, 2003, be rescinded:


Parking and Stopping Restrictions at School Crossings Policy 019; On-street Parking Changes (Convenience Request) Policy 020; On-street Parking Changes (Safety Request) Policy 021;

Parking Restrictions at Kiss ‘N Ride Zones Policy 022; Parking on Multi-lane Highways (marked four or more lanes) Policy 023;

Parking Restrictions in New Subdivisions Policy 024; Overnight Parking Prohibitions Policy 025; Stopping Restrictions at School Bus Loading Zones Policy 026;

Parking and Stopping Restrictions at School Crossings Policy 027; Public Loading Zones Policy 028;

2. That the On-Street Parking Policies as ATT 1 to Report IDE-2019-16 On Street

Parking Policy Review dated July 2, 2019, be adopted by Council and be in effect

as of August 1st, 2019.

IDE-2019-70 Private Well and Septic System Decommissioning Grant

1. That Council approves the Private Well and Septic Decommissioning Grant

Program Terms and Conditions included as part of Attachment 1 to report IDE-2019-70 Private Well and Septic System Decommissioning Grant dated July 2,

2019.

2. That Council delegates authority to the Deputy CAO of Infrastructure,

Development and Enterprise to approve, execute and amend related documents, including agreements, if any, required to implement and optimize the Private

Well and Septic System Decommissioning Grant Program, subject to approved Council funding and the satisfaction of the Deputy CAO of Infrastructure, Development and Enterprise and the City Solicitor;

3. That staff be directed to report back to the Committee of a Whole as part of the

Water Services Annual Report on program participation achieved through the Private Well and Septic System Decommissioning Grant Program.

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Hofland, Gibson, Goller, Gordon, MacKinnon, O’Rourke, Piper and Salisbury (12)


IDE-2019-69 Sign By-law Variances - 43 Arthur Street South

5. Moved by Councillor Downer Seconded by Councillor Hofland

1. That the request for a variance from Table 1, Row 4 of Sign By-law Number (1996)-15245, as amended, to permit an illuminated building sign with an area of 16.03m2 to be located on the third storey of a building face, fronting an

adjacent property at 43 Arthur Street South, be approved.

2. That the request for a variance from Table 1, Row 4 of Sign By-law Number (1996)-15245, as amended, to permit an illuminated building sign with an area

of 12.48m2 to be located on the first storey of a building face, fronting an adjacent property at 43 Arthur Street South, be approved.


3. That the request for a variance from Table 1, Row 4 of Sign By-law Number

(1996)-15245, as amended, to permit an illuminated building sign with an area

of 3.77m2 to be located above the first storey of a building face, fronting the road allowance at 43 Arthur Street South, be approved.


(1996)-15245, as amended, to permit a non-illuminated building sign with an

area of 2.66m2 to be located 1.32m above the ground at 43 Arthur Street South, be approved.

Amendment


That “illuminated” be removed from clause 2 as follows:


of 12.48m2 to be located on the first storey of a building face, fronting an adjacent property at 43 Arthur Street South, be approved.

Point of Order

Mayor Guthrie raised on a point of order regarding the necessity of “illumination” in recommendation 2. The Chair asked that staff clarify and staff advised that it was not required given their correspondence and communication with the sign vendor.

Amendment to the Amendment

7. Moved by Councillor Bell


That “non-illuminated” be added to recommendations 1 and 2 as follows:


(1996)-15245, as amended, to permit a non-illuminated building sign with an area of 16.03m2 to be located on the third storey of a building face, fronting an adjacent property at 43 Arthur Street South, be approved.


(1996)-15245, as amended, to permit a non-illuminated building sign with an area of 12.48m2 to be located on the first storey of a building face, fronting an adjacent property at 43 Arthur Street South, be approved.

Point of Privilege

Councillor Downer raised a point of privilege regarding comments made by Mayor Guthrie of “nit picking”. The Mayor apologized and the comments were retracted. The

Chair ruled that the apology was acceptable.


It was requested that the clauses be voted on separately.

8. Moved by Councillor Bell Seconded by Councillor O’Rourke


(1996)-15245, as amended, to permit an non-illuminated building sign with an

area of 16.03m2 to be located on the third storey of a building face, fronting an adjacent property at 43 Arthur Street South, be approved.

Voting in Favour: Councillors Bell, Billings, Downer, Hofland, Goller, Gordon, MacKinnon, O’Rourke and Piper (9)

Voting Against: Mayor Guthrie, Councillor Gibson and Salisbury (3) Carried

Point of Order Mayor Guthrie raised on a point of order regarding clarity in which recommendations

were being voted on. The Chair sought advice of the Clerk who advised that, as there had been a request to separate the votes for the two amended clauses, the vote was

with respect to the amendment to recommendation 1 and that the following vote would be on the amendment to recommendation 2 which would then be followed by a vote on all four recommendations as amended.

9. Moved by Councillor Bell



(1996)-15245, as amended, to permit a non-illuminated building sign with an area of 12.48m2 to be located on the first storey of a building face, fronting an


Voting in Favour: Councillors Billings, Hofland, Gordon, MacKinnon, O’Rourke (5)

Voting Against: Mayor Guthrie, Councillors Bell, Downer, Gibson, Goller, Piper and Salisbury (7)

Defeated

Main Motion as Amended It was requested that the clauses be voted on separately.

10. Moved by Councillor Downer

Seconded by Councillor Hofland 1. That the request for a variance from Table 1, Row 4 of Sign By-law Number

(1996)-15245, as amended, to permit an non-illuminated building sign with an area of 16.03m2 to be located on the third storey of a building face, fronting an

adjacent property at 43 Arthur Street South, be approved. Voting in Favour: Councillors Bell, Goller, MacKinnon, O’Rourke, and Salisbury (5)


Voting Against: Mayor Guthrie, Councillors Billings, Downer, Hofland, Gibson, Gordon and Piper (7)

Defeated

Point of Order

Mayor Guthrie raised on a point of order seeking clarification of the carried and defeated votes. The Chair provided clarification that the vote on the amendment to

recommendation 1 was carried, the vote on the main motion to recommendation 1, as amended, was defeated. The Clerk clarified that recommendation 1 would not come

forward for Council’s approval at the end of the month. 11. Moved by Councillor Downer


2. That the request for a variance from Table 1, Row 4 of Sign By-law Number (1996)-15245, as amended, to permit an illuminated building sign with an area of 12.48m2 to be located on the first storey of a building face, fronting an


Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Gibson, Goller, MacKinnon, O’Rourke, Piper and Salisbury (10) Voting Against: Councillors Hofland and Gordon (2)

Carried



of 3.77m2 to be located above the first storey of a building face, fronting the road allowance at 43 Arthur Street South, be approved.

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Gibson, MacKinnon, O’Rourke, Piper and Salisbury (9)

Voting Against: Councillors Gordon, Goller and Hofland (3) Carried

13. Moved by Councillor Downer



(1996)-15245, as amended, to permit a non-illuminated building sign with an area of 2.66m2 to be located 1.32m above the ground at 43 Arthur Street South, be approved.

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Hofland, Gibson,


Carried


Point of Privilege Councillor Piper raised on a point of privilege relating to comments that Council should

make themselves aware of the contents of the staff report and come forward to Council with a different opinion and that staff should assist Council with wording on the

recommendation. Councillor Piper advised that she believed that these comments were inappropriate as it does not provide clear direction to staff. The Chair provided clarification of his comments, advised that he was encouraging members to ensure

they were aware of a resource chart that was included in the report and ruled that they were in order.

Point of Order

Councillor Downer raised on a point of order stating that any member of council could bring a motion relating to recommendation 1 to the Council meeting at the end of the

month. The Chair confirmed and ruled that would be in order.

Items for Discussion – Infrastructure, Development and Enterprise

IDE-2019-73 Setting the Course: A Continuous Improvement and Employee Engagement Service Area Initiative

Marina Grassi, Strategic Business Advisor and Kerry Pletch, Human Resource Manager, Talent Organizational Development summarized the setting the course: a continuous

improvement and employee engagement service area initiative. 14. Moved by Councillor Piper


That Report IDE-2019-73 “Setting the Course: A Continuous Improvement and Employee Engagement Service Area Initiative” dated July 2, 2019 be received.

Voting in Favour: Mayor Guthrie, Councillors, Bell, Billings, Downer, Hofland, Gibson, Goller, Gordon, MacKinnon, O’Rourke, Piper and Salisbury (12)


IDE-2019-71 Downey Road Transportation Improvement Plan – Implementation Update

Steve Anderson, Supervisor, Traffic Engineering provided an update on the

implementation of the Downey Road Transportation Improvement Plan.

15. Moved by Councillor MacKinnon

Seconded by Mayor Guthrie

1. That staff be directed to develop plans by the end of Q4 2019 for the removal of curb bump-outs from Downey Road and realign the on-street parking and

bicycle lanes to account for these removals.

2. That staff be directed to implement Phase 2 of the recommendations proposed in the 2017 Downey Road Transportation Improvement Plan (COW-IDE-2016.5),


with the exception of the installation of speed cushions which shall not be undertaken at this time.

3. That staff be directed to continue monitoring the traffic operations along Downey Road including intersection operations at Niska Road following the road

re-opening.

Point of Order

Mayor Guthrie requested to remove his second from the motion. The Chair

sought advice from the Clerk. The Clerk advised that it may be more appropriate for the mover to withdraw the motion.

The Motion was withdrawn.

Deferral Motion 16. Moved by Councillor Bell

Seconded by Councillor Billings

1. That the decision with respect to Staff Report IDE-2019-71 titled “Downey Road

Transportation Improvement Plan – Implementation Update” dated July 2, 2019, be deferred until the Niska Bridge opens and radar is installed; and

2. That staff continue to monitor.

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Gibson, MacKinnon, O’Rourke, Piper and Salisbury (9)

Voting Against: Councillors Goller, Gordon and Hofland (3)

17. Moved by Councillor O’Rourke


That staff be directed to consult with the community regarding future traffic

measures on Downey Road including, but not limited to, potentially removing curb outs.

Point of Order

Councillor Goller raised on a point of order regarding whether the motion was in order as it related to the deferral motion. The Chair sought advice from the Clerk and ruled

that the motion was not in order. Committee recessed at 5:14 p.m. and reconvened at 5:23p.m.

Councillors Gibson and Salisbury left the meeting at 5:14 p.m.

Infrastructure, Development and Enterprise Chair and Staff

Announcements

Consent Agenda –Corporate Services


Councillor MacKinnon assumed the Chair 18. Moved by Mayor Guthrie

Seconded by Councillor Billings

That the July 2, 2019 Consent Agenda –Corporate Services as identified below, be adopted:

CS-2019-69 Vacant and Excess Land Subclass Review

That the commercial and industrial vacant and excess land subclass discounts be

phased out over two years beginning in 2020; reducing the discount from 30 per cent to 15 per cent in 2020 and fully eliminating the discount in 2021.

CS-2019-21 2019 First Tri-annual Capital Variance Report

1. That the report CS-2019-21, titled 2019 First Tri-annual Capital Variance Report and dated July 2, 2019, be received.

2. That $1,100,000 be transferred from capital account WT0013 Burke Treatment

to WT0041 Membro Well Facility Upgrades for the new works required as per the Ministry of Environment, Conservation and Parks change in the Water Street Wellfield permit to take water (PTTW).

Voting in Favour: Mayor Guthrie, Councillors Bell, Billings, Downer, Hofland, Goller,

Gordon, MacKinnon, O’Rourke, and Piper (10) Voting Against: (0)

Carried Councillors Gibson and Salisbury arrived at 5:23


19. Moved by Mayor Guthrie Seconded by Councillor Billings



__________________________

Mayor Guthrie

__________________________

Stephen O’Brien - City Clerk

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Staff

Report

To City Council

Service Area Infrastructure, Development and Enterprise Services

Date Monday, July 22, 2019

Subject Service Agreement with Our Energy Guelph

Report Number IDE-2019-80

Recommendation

That Council approve the proposed service agreement with Our Energy Guelph.

Executive Summary

Purpose of Report

This report follows up from the Council resolution passed in response to IDE-2019-47 Community Energy Initiative Update: Pathway to Net Zero Carbon.

Key Findings

Our Energy Guelph (OEG) has established its Board of Directors, has been

incorporated as a not-for-profit enterprise in Ontario, and has established a one-year budget. The proposed service agreement sets out the City’s expectations that OEG shall fulfill in exchange for the funding that Council approved on May 27, 2019.

Financial Implications

Refer to report CS-2019-56 Dividend Allocation Policy.

Report

During the Council meeting of May 27, 2019, the following motion was passed unanimously:

1. That staff pursue a service agreement with Our Energy Guelph (OEG) to act asthe City’s Community Energy Initiative (CEI) delivery partner.

2. That the service agreement between OEG and the City of Guelph come back toCouncil for approval.

3. That the Service Agreement include the following conditions prior to execution of

the agreement:

a. That the OEG board be established;

b. That letters of incorporation be approved and in effect;c. That a one-year budget breakdown be established; andd. That funding for years 3 through 5 be approved after a two-year follow up

report demonstrating that the year two goals have been achieved.

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4. Consistent with the level of urgency around climate change mitigationsexpressed by the International Panel on Climate Change (IPCC), that staff bedirected to include in the service agreement with Our Energy Guelph an

obligation to report against the “45% reduction by 2030” timeline that the IPCCrecommends, in addition to the net zero by 2050.

In accordance with clause 1, a service agreement has been drafted based on key points outlined in Attachment 1 – Internal Memo: Suggested content for Our Energy Guelph Service Agreement. The City of Guelph Department of Legal, Realty

and Court Services used this content as a basis for developing a formal legal agreement.

In accordance with clause 2, please see Attachment 2 – Service Agreement between the City of Guelph and Our Energy Guelph.

In accordance with clause 3a, the OEG Board of Directors has been established and

held its inaugural meeting on July 10, 2019, with the following membership:

Name Organization

Kirby Calvert (Co-Chair) Department of Geography, University of

Guelph; Community Energy Knowledge Action Partnership

Jonathan Knowles (Co-Chair) Tradeforce Tech

Helen Loftin City of Guelph

Brandon Raco Sustainability Office, University of Guelph

Mark Colvin (Treasurer) eMerge Guelph

Kristen Tilley Guelph Chamber of Commerce

Anne Toner Fung Innovation Guelph

Sara Ganowski Alectra Utilities

Indigo Kim/Ceana Fan (sh

City Council Meeting Agenda - City of Guelph · Monday, July 22, 2019 City of Guelph Council Agenda...

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