City CouncilJuly 19, 2011

City Hall ComplexBudget Summary 2008-present

Chronology of Architectural Services 2008 - Council approves Professional Services Contract

with Killis Almond Architects to begin Master Plan of City Hall rehabilitation

2009 - Contract Amended to include Phase I for the Rehabilitation of the City Hall and Health Building

2010 – Contract Amended to include Phase II for the central plant with ice storage

2011 – Contract Amended to include voter approved rehabilitation of the Auditorium

Project Scope• Rehabilitation of City Hall • Rehabilitation of Old Library, including expansion• Central Plant serving:

• City Hall• Old Library• Utility Building• Auditorium, including annex

• Auditorium

Funding Overview

CDBG $ 761,000ARRA 216,616Fund 504 1,776,698Fund 508 5,000,000Fund 508 2,500,000504,508 Contingencies 177,030EECBG 865,000Fire Station Savings 200,000WIC 600,000Water/Wastewater Admin Space 131,000Utility Billing Building HVAC 135,853Auditorium Half-Cent Approval 3,750,000 Total Revenue $16,113,197

Expenses• Design Contract (KAA) $1,218,474• Construction Management 165,000• Construction Contract (Stoddard) 8,783,943*• Relocation 293,000• Demolition 141,317• Asbestos Abatement 103,337• Security System 119,084• HVAC Equipment 499,217• Central Plant (per CO#1) 1,765,085• Revised Auditorium 2,614,186

• Total Expenses $15,702,643

Revenue vs. Expenses Revenue $16,113,197 Expenses $15,702,643 $ 410,554

Remaining funds will be used for:• Furniture• Landscaping and site amenities• Movers

Stoddard Contract Original Contract Amount $9,083,000 Includes $500,000 contingency

• $410,943 spent less 89,057 Includes Add Alt $210,000

• Remove from existing contract less 210,000

Stoddard Contract Amount $8,783,943*

* to date

Central Plant Efficiency• Replaces 50 plus units with one centrally controlled system• Serves City Hall, Old Library, Utility Building, and now Auditorium and Auditorium

Annex

City Hallapprox30 units

AuditoriumNo real HVAC prior

(Fund from ½ sales tax) Library10

units

Utility Billing

10 units

Central

Plant

Annex

Central Plant Expense Per Change Order #1 $1,765,085 Trane Equipment 499,217 Total Central Plant Cost $2,264,302

City Hall 32% 724,577 75 tons

Old Library 13% 294,359 1,018,93650 tons

Water Billing 6% 135,858 135,858 25 tons

Auditorium 33% 747,220 130 tons

Annex 16% 362,288 1,109,50865 tons

Total 100% $2,264,302 $2,264,302

Auditorium In Spring election, voters approve $3,750,000

for Auditorium enhancements, minus

Design Fees (includes Sound & Lighting Consultants) 334,500 Construction Mgmt 32,950 HVAC Equipment and Installation 1,109,508 Foundation, Plumbing, Fire Protection 180,856 Add Alternate from original contract 210,000

Remaining funds for abatement, lighting, sound, rigging, seating, lobby, windows, curtains, etc. $1,882,186

Questions