CITY COUNCIL AGENDA July 6, 2017 - Yukon€¦ · Council Agenda – July 6, 2017 Page 2 2A....

CITY COUNCIL AGENDA July 6, 2017

Michael McEachern, Mayor ~ Ward 4

Earline Smaistrla, Vice Mayor ~ At-Large

John Alberts, Council Member ~ Ward 2

Richard Russell, Council Member ~ Ward 1

Donna Yanda, Council Member ~ Ward 3

Jim Crosby, City Manager

Yukon City Council / Yukon Municipal Authority Work Session July 6, 2017 – 6:00 p.m.

Conference Room - Centennial Building

12 South Fifth Street, Yukon, Oklahoma

1. Discussion of Compagnie Générale de Géophysique (CGG) Seismic Activity

2. Discussion of the revised Personnel Manual

City Council - Municipal Authority Agendas

July 6, 2017 - 7:00 p.m.

Council Chambers - Centennial Building

12 South Fifth Street, Yukon, Oklahoma

The City of Yukon strives to accommodate the needs of all citizens, including those who may be disabled. If you would like to

attend this Council meeting but find it difficult to do so because of a disability or architectural barrier, please contact City Hall at

354-1895. We will make a sincere attempt to resolve the problem. If you require a sign-language interpreter at the meeting,

please call or notify City Hall, 500 West Main, by noon, July 5, 2017.

Invocation: Pastor Thomas Buckley, Judah Worship Ministries

Flag Salute:

Roll Call: Michael McEachern, Mayor

Earline Smaistrla, Vice Mayor

Richard Russell, Council Member

John Alberts, Council Member

Donna Yanda, Council Member

Public Hearing to Receive Input from the Public Regarding the

Proposed 2017 CDBG program.

Presentations and Proclamations

“Parks & Recreation Month”

Visitors

(Recess as Yukon City Council and Reconvene as Yukon Municipal Authority)

1A. YMA Consent Docket

This item is placed on the agenda so the Yukon Municipal Authority, by unanimous

consent, can designate those routine items they wish to be approved by one motion.

If an item does not meet with the approval of all Authority Members, that item will be

heard in regular order.

The City Manager recommends a motion to approve:

A) The minutes of the regular meeting of June 20, 2017

ACTION___________________________________________________________________________

Council Agenda – July 6, 2017 Page 2

2A. Consider entering into an Agreement for Bond Counsel Services with The Public

Finance Law Group PLLC and Williams, Box, Forshee & Bullard, P.C., for

professional and legal services regarding the issuance of the Sales Tax Revenue

Note, Series 2017

ACTION___________________________________________________________________________

3A. Consider entering into an Engagement Letter with BOK Financial Securities, Inc.,

for professional financial advisory services regarding financial matters including

the issuance and term of new debt, primarily bonds or notes

ACTION___________________________________________________________________________

4A. Consider entering into an Engagement Letter with HBC CPAs and Advisors to

prepare the audit for the fiscal year ending June 30, 2017, at an approximate cost

of $26,400.00

ACTION___________________________________________________________________________

(Adjourn as YMA and Reconvene as Yukon City Council)

1. Consent Docket

This item is placed on the agenda so the City Council, by unanimous consent, can

designate those routine items they wish to be approved by one motion. If an item

does not meet with the approval of all Council Members, that item will be heard in

regular order.

The City Manager recommends a motion that will approve:


B) Payment of material claims in the amount of $756,510.69

C) Designating the items on the attached list from the Technology Department as

surplus and authorizing their sale, donation or trade

D) Acceptance of the revised Personnel Manual

E) The renewal of the existing Yukon Sharing Ministry, Inc. Agreement, for the term

of July 1, 2017 through June 30, 2018, in the amount of $325.00

F) The renewal of the Sister Cities International Agreement, for the term of July 1,

2017 through June 30, 2018, in the amount of $425.00

G) The renewal of the existing Compassionate Hands, Inc. Agreement, for the

term of July 1, 2017 through June 30, 2018, in the monthly amount of $1,000.00

H) The renewal of the existing Youth and Family Services Agreement, for the term

of July 1, 2017 through June 30, 2018, in the quarterly amount of $3,750.00

Consent Docket continued on next page


I) The renewal of the Agreement for Services between the City of Yukon and

Yukon Chamber of Commerce, for the term of July 1, 2017 through June 30,

2018 at a cost of $2,500 per month

J) The renewal of the Agreement for Services between the City of Yukon and

Oklahoma Czechs, Inc., for the term of July 1, 2017 through June 30, 2018, at a

cost of $1,455.00

K) The renewal of the Agreement for Services between the City of Yukon and

Chisholm Trail Historical Preservation Society, Inc., for the term of July 1, 2017

through June 30, 2018, with services and materials to be provided by the City

during the Easter on the Prairie event

L) The renewal of the Agreement for Services between the City of Yukon and

Chisholm Trail Historical Preservation Society, Inc., for the term of July 1, 2017

through June 30, 2018, with services and materials to be provided by the City

during the Chisholm Trail Festival

M) The renewal of the Agreement for Services between the City of Yukon and

Project Graduation for the term of July 1, 2017 through June 30, 2018, for the

amount of $250.00, upon proper application

N) Setting the date for the next regular Council meeting for July 18, 2017,

7:00 p.m., in the Council Chambers of the Centennial Building, 12 S. Fifth St.

ACTION___________________________________________________________________________

2. Reports of Boards, Commissions and City Officials

3. Consider approving Resolution No. 2017-10, a Resolution of the Yukon City

Council establishing the Nine-One-One Emergency Telephone Service Fee for the

calendar year 2018

ACTION___________________________________________________________________________

4. Consider entering into an Agreement for Bond Counsel Services with The Public

Finance Law Group PLLC and Williams, Box, Forshee & Bullard, P.C., for

professional and legal services regarding the issuance of the Sales Tax Revenue

Note, Series 2017

ACTION___________________________________________________________________________

5. Consider entering into an Engagement Letter with BOK Financial Securities, Inc.,

for professional financial advisory services regarding financial matters including

the issuance and term of new debt, primarily bonds or notes

ACTION___________________________________________________________________________


6. Consider entering into an Engagement Letter with HBC CPAs and Advisors to

prepare the audit for the fiscal year ending June 30, 2017, at an approximate cost

of $26,400.00

ACTION___________________________________________________________________________

7. Consider approving a final plat for Zaxby’s Restaurant, located at Lot 1, Block 1,

West End Pointe, Yukon, Oklahoma, with conditions (1603 Garth Brooks Blvd.), as

recommended by the Planning Commission

ACTION___________________________________________________________________________

8. Consider approving the Citizen Participation Plan for the 2017 Community

Development Block Grant Application

ACTION___________________________________________________________________________

9. Consider approving the Statement of Needs for the 2017 Community

Development Block Grant Application

ACTION___________________________________________________________________________

10. Consider approving Resolution No. 2017-11, a Resolution allocating $71,791.00 as

a match for a Community Development Block Grant of $71,791.00 for installation

and repair of infrastructure; and authorizing execution of documents necessary to

the transaction.

ACTION___________________________________________________________________________

11. Consider approving the Resolution No. 2017-12, a Resolution accepting the 2017

CDBG application with the Oklahoma Department of Commerce and accepting

matching funds for $71,791.00 for the “Small Cities Community Development Block

Grant” program

ACTION___________________________________________________________________________

12. New Business

13. Council Discussion

14. Adjournment

PROCLAMATION WHEREAS, parks and recreation programs are an integral part of communities throughout this country, including Yukon, Oklahoma; and; WHEREAS, parks and recreation systems are vitally important to establishing and maintaining the quality of life in our communities, building healthy, active communities and aiding in the prevention of chronic disease; and; WHEREAS, parks and recreation programs increase a community's economic prosperity through expansion of the local tax base, increased tourism, the attraction and retention of businesses and crime reductions; and; WHEREAS, parks and recreation areas are fundamental to the environment well-being of our community.

Now, THEREFORE, I, Michael McEachern, Mayor of Yukon, Oklahoma, do hereby proclaim July 2017, as

Parks & Recreation Month

in the City of Yukon and encourage all citizens to learn about benefits derived from parks and recreation resources.

Given under my hand and Seal of the City of Yukon this 6th day of July, 2017.

_________________________________ _____________________________________

Michael McEachern, Mayor Douglas A. Shivers, City Clerk

Yukon Municipal Authority Minutes

June 20, 2017

ROLL CALL: (Present) Michael McEachern, Chairman

Donna Yanda, Trustee

Richard Russell, Trustee

John Alberts, Trustee

(Absent) Earline Smaistrla, Vice Chairman









B) The Notice of Exercise of Option to Extend Municipal Solid Waste Landfill

Disposal Services Contract with Oklahoma City Waste Disposal, Inc., a

Waste Connections of Oklahoma, Inc. Company through July 31, 2017

The motion to approve the YMA Consent Docket, consisting of the approval of the

minutes of the regular meeting of June 6, 2017 and the Notice of Exercise of Option

to Extend Municipal Solid Waste Landfill Disposal Services Contract with Oklahoma

City Waste Disposal, Inc., a Waste Connections of Oklahoma, Inc. Company through

July 31, 2017, was made by Trustee Yanda and seconded by Trustee Russell.

The vote:

AYES: Yanda, Alberts, Russell, McEachern

NAYS: None

VOTE: 4-0

MOTION CARRIED

2A. Presentation and acceptance of the 2015-2016 Financial Audit performed by

HBC CPAs & Advisors

The motion to accept the 2015-2016 Financial Audit performed by HBC CPAs &

Advisors, was made by Trustee Alberts and seconded by Trustee Yanda.

Lonnie Heim, HBC CPAs & Advisors, gave a report on the audit for the financial

statements ending June 30, 2016. Mr. Heim stated this is a clean opinion. There were

six items in the findings, most of them have been self-reported and are repeat

findings. The first two items regarding issuing debt and capital assets are considered

weaknesses. Items #3-6 are internal control issues regarding purchasing laws, state

budget laws, 25% reserve fund level and budgeting for all funds. He believes these

items have been addressed by staff and necessary changes have been made.

Mayor McEachern asked if these are holdovers. Mr. Heim stated yes most occurred

early in the fiscal year, but most are in compliance by the end of the fiscal year. This

opinion does not go beyond June 30, 2016. Mr. Alberts asked about the clean

opinion and what should the citizens takeaway from this report. Mr. Heim stated this

means the financial statements are presented in accordance with generally

accepted accounting principles, credit goes to the City for the clean opinion. The

representation of condition, numbers, spending are materially correct. Mr. Crosby

said in response to correcting internal controls, that policies are in place and

changes have been made. He noted no money is being spent out of reserves. Mr.

Crosby stated that Crawford & Associates will be giving an explanation of finances at

an upcoming meeting.

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Municipal Authority Minutes – June 20, 2017 Page 2

Mr. Heim noted that under the Budgetary Comparison Schedule, revenue was higher

and expenditures were lower than budgeted. Mr. Heim stated that the City is in

compliance with the federal program regarding the spending of federal money

(Disaster Recovery Grant). Mr. Alberts asked about capital assets. Mr. Heim stated

that staff is addressing capital assets, but it is a large undertaking and will take time to

update.

The vote:

AYES: Russell, Alberts, McEachern, Yanda

NAYS: None

VOTE: 4-0

MOTION CARRIED

3A. Consider approving Budget Amendments for Fiscal Year 2017

The motion to approve Budget Amendments for Fiscal Year 2017, was made by

Trustee Russell and seconded by Trustee Yanda.

Mr. Crosby stated these are transfers between funds to insure accounts balance.

The vote:

AYES: Alberts, Russell, Yanda, McEachern

NAYS: None

VOTE: 4-0

MOTION CARRIED

4A. Consider approving Resolution No. YMA 2017-03, a Resolution approving the

Yukon, Oklahoma Municipal Authority budget for the fiscal year 2017-2018 and

establishing budget amendment authority

The motion to approve Resolution No. YMA 2017-03, a Resolution approving the


establishing budget amendment authority, was made by Trustee Alberts and

seconded by Trustee Russell.

The vote:

AYES: McEachern, Yanda, Russell, Alberts

NAYS: None

VOTE: 4-0

MOTION CARRIED

5A. Consider and take action with respect to Resolution No. YMA 2017-04, a

Resolution of the Yukon Municipal Authority (the “Authority”) authorizing the

execution of professional services agreements pertaining to the financing of

capital improvements benefitting the City of Yukon, Oklahoma; authorizing the

Authority’s Financial Advisor to distribute bid packages to prospective financial

institutions in connection with the referenced financing; and containing other

provisions relating thereto.

Municipal Authority Minutes – June 20, 2017 Page 3

The motion to approve Resolution No. YMA 2017-04, a Resolution of the Yukon

Municipal Authority (the “Authority”) authorizing the execution of professional

services agreements pertaining to the financing of capital improvements benefitting

the City of Yukon, Oklahoma; authorizing the Authority’s Financial Advisor to distribute

bid packages to prospective financial institutions in connection with the referenced

financing; and containing other provisions relating thereto, was made by Trustee

Yanda and seconded by Trustee Russell.

The vote:

AYES: Russell, McEachern, Alberts, Yanda

NAYS: None

VOTE: 4-0

MOTION CARRIED

6A. Consider approving Amendment Five to the Agreement for Operations,

Maintenance and Management Services with Veolia Water North America-

Central, LLC, allowing for Change of Scope by adding the Frisco Water Tower

and Booster Station and an increased fee for 2017-18 for an annual total fee of

$1,151,263.00, to take effect July 1, 2017, as recommended by the Public Works

Director

The motion to approve Amendment Five to the Agreement for Operations,

Maintenance and Management Services with Veolia Water North America-Central,

LLC, allowing for Change of Scope by adding the Frisco Water Tower and Booster

Station and an increased fee for 2017-18 for an annual total fee of $1,151,263.00, to

take effect July 1, 2017, as recommended by the Public Works Director, was made by

Trustee Alberts and seconded by Trustee Russell.

The vote:

AYES: Alberts, Yanda, McEachern, Russell

NAYS: None

VOTE: 4-0

MOTION CARRIED


WILLIAMS, BOX, FORSHEE & BULLARD, P.C. ATTORNEYS AND COUNSELLORS

522 COLCORD DRIVE OKLAHOMA CITY, OKLAHOMA 73102-2202

TELEPHONE 405-232-0080 FAX 405-236-5814

AGREEMENT FOR BOND COUNSEL SERVICES

YUKON MUNICIPAL AUTHORITY SALES TAX REVENUE NOTE, SERIES 2017

THIS AGREEMENT is entered into as of June 20, 2017, by and among THE PUBLIC FINANCE LAW GROUP PLLC (“PFLG”), WILLIAMS, BOX, FORSHEE & BULLARD, P.C. (“WBFB”, and collectively with PFLG referred to herein as “BOND COUNSEL”), and the YUKON MUNICIPAL AUTHORITY (the “Issuer”), a public trust with the City of Yukon, Oklahoma (the “City”) as its beneficiary, as follows:

RECITALS

WHEREAS, the Issuer desires to engage PFLG and WBFB as bond counsel in connection with financing all or a portion of the costs of certain capital improvements benefitting the residents of the City, along with related costs (the “Project”); and

WHEREAS, to finance all or a portion of the costs of the Project, the Issuer intends to issue its Sales Tax Revenue Note, Series 2017 in the approximate principal amount of $10,000,000 (the “Note”); and

WHEREAS, PFLG and WBFB possesses the necessary professional capabilities and resources to provide the legal services required by Issuer as described in this Agreement.

AGREEMENTS

1. Scope of Services.

A. Bond Counsel Services. PFLG and WBFB will render the following services as bond counsel to the Issuer:

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(1) Consultation with representatives of the Issuer and the City, including the City Manager, Issuer’s Counsel, Finance Director, financing and accounting staff, financial advisors, and others, with respect to the timing, terms and legal structure of the proposed financing.

(2) Preparation of loan, security and other authorizing documents (the “Financing Documents”).

(3) Review of documentation with respect to any letter of credit, bond insurance and/or reserve fund surety policy provided in connection with the Note, if any.

(4) Attendance at such meetings or hearings of the Issuer and the City and working group meetings or conference calls as the Issuer may request, and assistance to the Issuer staff in preparation of such explanations or presentations to the governing body of the Issuer and the City as they may request.

(5) Preparation of final closing papers to be executed by the Issuer required to effect delivery of the Note and coordination of the Note closing.

(6) Rendering of bond counsel's customary final legal opinion on the validity of the securities and, with respect to the tax-exempt securities, the exemption from gross income for federal income tax purposes and from Oklahoma personal income tax of interest thereon.

PFLG, WBFB, and Issuer each acknowledge that Issuer and the City shall be represented by Gary Miller, Esq., City Attorney (referred to herein as “Issuer’s Counsel”) for the purpose of rendering day-to-day and ongoing general counsel legal services. PFLG and WBFB shall circulate documents to and coordinate its services with Issuer’s Counsel to the extent requested by Issuer or Issuer’s Counsel.

PFLG, WBFB, and Issuer further acknowledge that the Issuer shall be represented by BOK Financial Securities, Inc., a municipal advisor pursuant to the terms of SEC Rule 15Ba1-1 (referred to herein as an “Independent Registered Municipal Advisor” or “IRMA”). Both PFLG and WBFB are firms of attorneys who provide legal advice or services of a traditional legal nature to a client, and PFLG and WBFB and their respective attorneys do not represent themselves to be a financial advisor or financial expert. Therefore, PFLG and WBFB are excluded from the definition of Municipal Advisor, and PFLG and WBFB do not intend to provide any advice with respect to municipal financial products or the issuance of municipal securities outside of the scope of traditional legal services and advice customarily rendered by bond counsel in public finance transactions. Notwithstanding the foregoing, in the event certain advice may be construed as beyond the scope of traditional legal services, the Issuer specifically acknowledges that PFLG and WBFB may each avail themselves of the IRMA exemption under SEC Rule 15Ba1-1 on the basis that (i) the Issuer is represented by an Independent Registered Municipal Advisor not associated with PFLG or WBFB, (ii) the Issuer hereby advises PFLG and WBFB that the Issuer is represented

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by and will rely on the advice of its duly retained Independent Registered Municipal Advisor, and (iii) the Issuer has been advised that PFLG and WBFB are not municipal advisors and PFLG and WBFB owe no federal statutory fiduciary duty to the Issuer.

In rendering opinions and performing legal services under this Agreement, PFLG and WBFB shall be entitled to rely on the accuracy and completeness of information provided, certifications made by, and opinions provided by counsel to, Issuer, the Independent Registered Municipal Advisor, property owners and other parties and consultants, without independent investigation or verification.

BOND COUNSEL’s services are limited to those specifically set forth above. BOND COUNSEL’s services do not include representation of Issuer or any other party to the transaction in any litigation or other legal or administrative proceeding involving the Note, the Project or any other matter. BOND COUNSEL’s services also do not include any responsibility for compliance with state blue sky, environmental, land use, real estate or similar laws or for title to or perfection of security interests in real or personal property. BOND COUNSEL will not be responsible for preparing, reviewing, or opining with respect to any Official Statement and/or any Continuing Disclosure Undertakings applicable to the Note (if any), including but not limited to the accuracy, completeness or sufficiency of the Official Statement, Continuing Disclosure Undertaking, or other offering material relating to the Note. BOND COUNSEL’s services do not include any financial advice or analysis. Neither PFLG nor WBFB will be responsible for the services performed or acts or omissions of any other participant. Also, BOND COUNSEL’s services will not extend past the date of issuance of the Note and will not, for example, include services related to rebate compliance or continuing disclosure or otherwise related to the Note, Note proceeds or the Project after issuance of the Note.

2. Compensation and Reimbursements.

A. Compensation for Bond Counsel Services. For services as bond counsel to the Issuer, PFLG shall be paid a fixed fee at the time of issuance of the Note of three quarters of one percent (0.75%) of the par amount of the Note, and WBFB shall be paid a fixed fee at the time of issuance of the Note of three quarters of one percent (0.75%) of the par amount of the Note.

B. Expenses. PFLG and WBFB shall also be paid a total fixed amount of $2,500 to cover expenses and transcript production and distribution, provided, that any filing, publication, recording or printing costs or similar third party costs required in connection with the Bonds shall be paid directly by the Issuer, but if paid by PFLG or WFBF on behalf of the Issuer, shall be reimbursed to PFLG or WFBF on demand.

C. Payment. Fees and expenses shall be payable by Issuer at the time of issuance of the Note. Payment of all fees and expenses hereunder shall be made at closing from proceeds of the Note and shall be entirely contingent upon issuance of the Note.

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D. Termination of Agreement and Legal Services. This Agreement and all legal services to be rendered under it may be terminated at any time by written notice from either party, with or without cause. In that event, all finished and unfinished documents prepared for adoption or execution by Issuer, shall, at the option of Issuer, become its property and shall be delivered to it or to any party it may designate; provided that neither PFLG nor WBFB shall have any liability whatsoever for any subsequent use of such documents. In the event of termination by Issuer, PFLG and WBFB shall each be paid for all satisfactory work, unless the termination is made for cause, in which event compensation, if any, shall be adjusted in the light of the particular facts and circumstances involved in the termination. If not sooner terminated as aforesaid, this Agreement and all legal services to be rendered under it shall terminate upon issuance of the Note; provided that Issuer shall remain liable for any unpaid compensation or reimbursement due under Section 2 hereof. Upon termination, neither PFLG nor WBFB shall have any future duty of any kind to or with respect to the Note or the Issuer.

3. Nature of Engagement; Relationships With Other Parties.

The role of bond counsel, generally, is to prepare or review the procedures for issuance of the bonds, notes or other evidence of indebtedness and to provide an expert legal opinion with respect to the validity thereof and other subjects addressed by the opinion. Consistent with the historical origin and unique role of such counsel, and reliance thereon by the public finance market, BOND COUNSEL 's role as bond counsel under this Agreement is to provide an opinion and related legal services that represent an objective judgment on the matters addressed rather than the partisan position of an advocate.

In performing its services in connection with the Note, PFLG and WBFB will act as special counsel to Issuer with respect to issuance of the Note; i.e., PFLG and WBFB will assist the Issuer’s Counsel in representing Issuer but only with respect to validity of the Note and the Financing Documents, and the tax status of interest on the Note, in a manner not inconsistent with the role of bond counsel described above.

Issuer acknowledges that both PFLG and WBFB regularly performs legal services for many private and public entities in connection with a wide variety of matters. For example, PFLG and WBFB have each separately represented, are representing or may in the future represent other public entities, underwriters, trustees, rating agencies, insurers, credit enhancement providers, lenders, contractors, suppliers, financial and other consultants/advisors, accountants, investment providers/brokers, providers/brokers of derivative products and others who may have a role or interest in the Note financing or the Project or that may be involved with or adverse to Issuer in this or some other matter. PFLG and WBFB each agree not to represent any such entity in connection with the Note financing, without the consent of Issuer. Given the special, limited role of bond counsel described above, Issuer acknowledges that no conflict of interest exists or would exist, and waives any conflict of interest that might appear actually or potentially to exist, now or in the future, by virtue of this Agreement or any such other attorney-client relationship that PFLG

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or WBFB may have had, have or enter into, and Issuer specifically consents to any and all such relationships.

4. Limitation of Rights to Parties; Successor and Assigns.

Nothing in this Agreement or in any of the documents contemplated hereby, expressed or implied, is intended or shall be construed to give any person other than Issuer, PFLG, and WBFB any legal or equitable right or claim under or in respect of this Agreement, and this Agreement shall inure to the sole and exclusive benefit of Issuer, PFLG, and WBFB.

Neither PFLG nor WBFB may assign their respective obligations under this Agreement without written consent of Issuer except to a successor partnership or corporation to which all or substantially all of the assets and operations of PFLG or WBFB are transferred. Issuer may assign its rights and obligations under this Agreement to (but only to) any other public entity that issues the Note (if not the Issuer). Issuer shall not otherwise assign its rights and obligations under this Agreement without written consent of PFLG and WBFB. All references to PFLG, WBFB, and Issuer in this Agreement shall be deemed to refer to any such successor of PFLG or WBFB and to any such assignee of Issuer and shall bind and inure to the benefit of such successor and assignee whether so expressed or not.

5. Counterparts.

This Agreement may be executed in any number of counterparts and each counterpart shall for all purposes be deemed to be an original, and all such counterparts shall together constitute but one and the same Agreement.

6. Notices.

Any and all notice pertaining to this Agreement shall be sent by U.S. Postal Service, first class, postage prepaid to:

PFLG:

The Public Finance Law Group PLLC 5657 North Classen Boulevard, Suite 100 Oklahoma City, OK 73118 Attention: Allan A. Brooks, III or Nathan D. Ellis

WBFB:

Williams, Box, Forshee & Bullard, P.C. 522 Colcord Drive Oklahoma City, OK 73102 Attention: John M. Williams, Esq.

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ISSUER:

Yukon Municipal Authority 500 West Main Street Yukon, OK 73099 Attention: City Manager

[Remainder of Page Left Blank Intentionally]

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Issuer, PFLG, and WBFB have each executed this Agreement by their duly authorized representatives as of the date provided above.

THE PUBLIC FINANCE LAW GROUP PLLC By: _________________________________ Nathan D. Ellis, Esq. WILLIAMS, BOX, FORSHEE & BULLARD, P.C. By: _________________________________ John M. Williams, Esq. YUKON MUNICIPAL AUTHORITY By: __________________________________ Title: Chairman Date: June 20, 2017

Securities, insurance and advisory services offered through BOK Financial Securities, Inc., member FINRA/SIPC and a subsidiary of BOK Financial Corporation. Services may be offered under our trade name, BOK Financial Advisors. NOT FDIC INSURED I NO BANK GUARANTEE I MAY LOSE VALUE

Public Finance Division 201 Robert S. Kerr Avenue, 4th Floor Oklahoma City, Oklahoma 73102

ENGAGEMENT LETTER

June 20, 2017 City of Yukon 500 W. Main Street Yukon, OK 73085

RE: Financial Advisory Services Provided to the City of Yukon and its Public Trusts.

The purpose of this Engagement Letter (the “Letter”) is to set forth the role BOK Financial Securities, Inc. (“BOKFS”) proposes to serve and the responsibilities BOKFS proposes to assume as financial advisor to the City of Yukon and all public trusts of the City of Yukon (together, the “Issuer”). Upon Issuer’s acceptance, this Letter will serve as our mutual agreement with respect to the terms and conditions of our engagement as Issuer’s financial advisor, effective on the date this Letter is executed by Issuer (the “Effective Date”).

1. Scope of Services. BOKFS will provide, on an on-going basis, professional financial advisory services to the Issuer on any financial matters, including but not limited to the issuance and term of new debt (“Issue” or “Issues”), primarily bonds or notes. BOKFS will assist the Issuer with each of the following tasks associated with the planning, structuring, marketing, pricing, and closing of the proposed financing(s).

(a) The Services shall be limited to the services described in Appendix A (the “Scope of Services”).

(b) Except as otherwise provided in the Scope of Services, BOKFS shall not be responsible for certifying as to the accuracy or completeness of any preliminary or final official statement, other than with respect to any information about BOKFS provided by BOKFS for inclusion in such documents.

(c) The Scope of Services does not (i) include tax, legal, accounting or engineering advice with respect to any Issue, Product or opinion or certificate rendered by counsel or other person at closing, or (ii) include review or advice with respect to any feasibility study, except, in either case, as may be prepared by BOKFS as provided for in the Scope of Services.

(d) Issuer agrees not to represent, publicly or to any specific person, that BOKFS is Issuer’s independent registered municipal advisor (“IRMA”) for purposes of SEC Rule 15Ba1-1(d)(3)(vi) (the “IRMA exemption”) without BOKFS’s prior written consent.

(e) When BOKFS is designated by Issuer as its IRMA, BOKFS shall be Issuer’s

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Yukon Engagement Letter June 20, 2017

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IRMA solely with respect to the Scope of Services. BOKFS shall not be responsible for verifying that it is independent (within the meaning of the IRMA exemption as interpreted by the SEC) from another party wishing to rely on the exemption from the definition of municipal advisor afforded under the IRMA exemption. Any reference to BOKFS, its personnel and its role as IRMA in Issuer’s written representation contemplated under SEC Rule 15Ba1-1(d)(3)(vi)(B), shall be subject to prior approval by BOKFS.

2. BOKFS’s Regulatory Obligations When Providing Services to Issuer.

(a) MSRB Rule G-42 requires that BOKFS (i) make a reasonable inquiry as to the facts that are relevant to Issuer’s determination whether to proceed with a course of action or that form the basis for any advice provided by BOKFS to Issuer, (ii) undertake a reasonable investigation to determine that BOKFS is not basing any recommendation on materially inaccurate or incomplete information, and (iii) use reasonable diligence to know the essential facts about Issuer and the authority of each person acting on Issuer’s behalf.

(b) Issuer agrees to cooperate, and to cause Issuer’s agents to cooperate, with BOKFS in carrying out the foregoing requirements, including providing to BOKFS accurate and complete information and reasonable access to relevant documents, other information and personnel needed to fulfill such requirements. In addition, Issuer agrees that, to the extent Issuer requests BOKFS provide advice with regard to any recommendation made by a third party, Issuer will provide to BOKFS written direction to do so and all information Issuer has received from such third party relating to its recommendation.

3. Compensation. For the above services, Issuer agrees to pay BOKFS the following:

(a) For each debt issue, a fee of three quarters of one percent (0.75%) of the principal amount actually issued. In each case, it is understood that BOKFS will be paid no fee unless funding of such debt issue is successfully completed.

(b) Expense reimbursement of $2,500.00 for each debt issue, with additional expenses above such amount to be approved by the Issuer.

(c) For financing with a final maturity of eighteen (18) months or less, BOKFS will charge an inclusive fee of $6,500

(d) Offering document printing, bond printing, DTC and CUSIP registration, mailing and distribution, bond counsel, rating fees, paying agent fees and other normal costs of issuance are the responsibility of the Issuer. To the extent the Issuer desires or it is convenient for BOKFS to front these types of expenditures, BOKFS will be reimbursed on actual costs and such reimbursement will be separate from BOKFS’s out-of-pocket expense reimbursement. BOKFS's out-of-pocket expense reimbursement covers such items as copies, mail, fax, overnight delivery, report printing, and other hard costs.

4. Term of this Engagement. This Agreement may be terminated with or without cause by either party upon the giving of at least thirty (30) days’ prior written notice to the other party of its intention to terminate, specifying in such notice the effective date of such termination. If Issuer exercises its option to


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terminate this Agreement, Issuer agrees to reimburse BOKFS for any of the expenses described in paragraph 3 advanced by BOKFS pursuant to paragraph 3 above and to pay BOKFS for its services rendered prior to such termination in a mutually acceptable amount which shall be negotiated in good faith between the parties.

5. Limitation on Liability. In the absence of willful misconduct, bad faith, gross negligence or reckless disregard of the obligations of BOKFS arising under this Letter:

(a) The liability of BOKFS and its associated persons to Issuer for any act or omission in the course of, or connected with, rendering services hereunder, or for any error of judgment or mistake of law, shall be limited to the fees paid or otherwise due and payable under this Agreement; and,

(b) BOKFS and its associated persons shall have no liability to Issuer for any other loss arising out of any issuance of municipal securities, any municipal financial product or any other investment, or for any financial or other damages resulting from Issuer’s election to act or not to act, as the case may be, contrary to any advice or recommendation provided by BOKFS to Issuer; and,

(c) No recourse shall be had against BOKFS for loss, damage, liability, cost or expense (whether direct, indirect or consequential) arising out of or in defending, prosecuting, negotiating or responding to any inquiry, questionnaire, audit, suit, action, or other proceeding brought or received from the Internal Revenue Service in connection with any Issue or Product or otherwise relating to the tax treatment of any Issue or Product, or in connection with any opinion or certificate rendered by counsel or any other party.

6. Required Disclosures. MSRB Rule G-42 requires that BOKFS provide Issuer with disclosures of material conflicts of interest and of information regarding certain legal events and disciplinary history. Such disclosures are provided in BOKFS’s Disclosure Statement attached hereto as Appendix B.

7. Information. While this Agreement is in effect, the Issuer will provide or cause to be provided to BOKFS information concerning the Issuer, including information relating to the Issuer’s financial condition and results of operations, the sources of security and payment for any Issuer Obligations, and such other information (excluding confidential information unless such confidential information is reasonably required to provide disclosure to investors) as BOKFS reasonably considers necessary or appropriate to perform its duties under this Agreement. Such information will be taken or derived from the Issuer’s official records or from other sources that the Issuer determines and reasonably believes to be accurate and reliable, based on due inquiry and investigation by the Issuer of such other sources; and, the Issuer expressly authorizes BOKFS to rely on the accuracy and completeness of all information provided to BOKFS by or on behalf of the Issuer.

8. Compliance with Applicable Law. As an inducement to BOKFS to enter into this Agreement and to perform the duties assigned to it hereunder, the Issuer agrees to comply with all applicable requirements and procedures imposed by law relating to, and all covenants and agreements entered into in connection with or supporting, the validity, enforceability and terms (including terms relating to security and tax-exemption) of any Issuer Obligations. As an inducement to Issuer to enter into this Agreement and to perform the duties assigned to it hereunder, BOKFS agrees to comply with all applicable requirements and procedures imposed by law relating to, and all covenants and agreements entered into in connection with or supporting, the validity, enforceability and terms (including terms relating to security and tax-exemption) of any services by BOKFS. Further BOKFS represents and warrants to Issuer that BOKFS is


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familiar with the applicable law, rules, regulations, and requirements in order for BOKFS to perform BOKFS’s professional services as a highly qualified and competent provider of said financial services.

9. Professional Judgment. All actions and recommendations of BOKFS pursuant to this Agreement will be based on BOKFS’s professional judgment and information that the Issuer provides to BOKFS. BOKFS’s recommendations represent its professional judgment based upon BOKFS’s review of information provided by the Issuer, to the extent that BOKFS deems such information relevant to any such recommendation, and BOKFS’s own knowledge and experience. BOKFS’s recommendations will be offered in reliance upon the representations and covenants contained in the agreements, certificates and other instruments prepared, executed and delivered in connection with Issuer Obligations. The Issuer understands and agrees that this Agreement shall constitute an agreement for professional services, and neither the performance by BOKFS of its duties hereunder nor the implementation of any of BOKFS’s recommendations shall be construed by the Issuer as a guarantee of any result or outcome.

10. Waiver of Jury Trial. Each party agrees to waive any right to a trial by jury with respect to any claim, counterclaim or action arising out of or in connection with this agreement or the transactions contemplated hereby or the relationship between the parties. Parties agree to wave consequential and punitive damages.

11. Choice of Law. This Agreement shall be construed and given effect in accordance with the laws (excluding conflict of law provisions) of Oklahoma.

12. Litigation Expenses. In any action brought by a party hereto to enforce the obligations of any other party hereto, the prevailing party shall be entitled to collect from the opposing party to such action such party’s reasonable litigation costs and attorney’s fees and expenses (including court costs, reasonable fees of accountants and experts, and other expenses incidental to the litigation).

13. Binding Effect; Assignment. This Agreement shall be binding upon and inure to the benefit of Issuer and BOKFS, their respective successors and permitted assigns; provided however, neither party may assign or transfer any of its rights or obligations hereunder without the prior written consent of the other party.

14. Entire Agreement. This instrument, including all appendices hereto, contains the entire agreement between the parties relating to the rights herein granted and obligations herein assumed. This Agreement may not be amended, supplemented or modified except by means of a written instrument executed by both parties. This Agreement and all of the provisions of this Agreement shall be deemed drafted by all of the parties hereto.

15. Course of Dealing. No course of prior dealing involving any of the parties hereto and no usage of trade shall be relevant or advisable to interpret, supplement, explain or vary any of the terms of this Agreement, except as expressly provided herein.

16. Interpretation. This Agreement shall not be interpreted strictly for or against any party, but solely in accordance with the fair meaning of the provisions hereof to effectuate the purposes and intent of this Agreement.

17. No Reliance. Each party hereto has entered into this Agreement based solely upon the agreements, representations and warranties expressly set forth herein and upon its own knowledge and investigation. No party has relied on any representation or warranty of any other party hereto except any such representations and warranties as are expressly set forth herein.


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18. Authority. Each of the persons signing below on behalf of a party hereto represents and warrants that he or she has full requisite power and authority to execute and deliver this Agreement on behalf of the party for whom he or she is signing and to bind such party to the terms and conditions of this Agreement.

19. Severability. If any provision of this Agreement is, or is held or deemed to be, invalid, inoperative or unenforceable as applied in any particular case in any jurisdiction or jurisdictions because it conflicts with any provisions of any constitution, statute, rule or public policy, or for any other reason, such circumstances shall not make the provision in question invalid, inoperative or unenforceable in any other case or circumstance, or make any other provision or provisions of this Agreement invalid, inoperative or unenforceable to any extent whatever.

20. No Third Party Beneficiary. This Agreement is made solely for the benefit of the parties and their respective successors and permitted assigns. Nothing in this Agreement, express or implied, is intended to confer on any person, other than the parties and their respective successors and permitted assigns, any rights, remedies, obligations or liabilities under or by reason of this Agreement.

21. Amendment. This Agreement may be amended or modified only in a writing that has been signed by the parties hereto and which specifically references this Agreement.

22. Counterparts. This Agreement may be executed in counterparts, each of which shall be an original, but which taken together, shall constitute one and the same instrument. This Agreement shall become effective only when all of the parties hereto shall have executed the original or counterpart hereof. This Agreement may be executed and delivered by digitized transmission of a counterpart signature page hereof.


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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed and do hereby warrant and represent that their respective signatories whose signatures appear below have been and are on the date of the Agreement duly authorized by all necessary and appropriate corporate action to execute this Agreement.

Dated this 20th day of June, 2017.

BOK FINANCIAL SECURITIES, INC. CHRIS GANDER INVESTMENT BANKER

This engagement letter accepted by and on behalf of the Council of the City of Yukon,

Oklahoma, this 20th day of June, 2017.

_________________________________ Title: MAYOR


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APPENDIX A SCOPE OF SERVICES

A. Review financing needs of the Issuer.

B. Conduct a survey of the financial resources of the Issuer to determine the extent of its capacity to authorize, issue, and service debt. The survey is to include an analysis of the existing debt structure as compared with the existing and projected sources of revenue which may be pledged to secure payment of debt service.

C. Assist in developing a plan of financing for needs of the Issuer, and/or financing alternatives available to the Issuer.

D. Submit recommendations to the Issuer on the debt instruments and structure of debt under consideration, including such elements as the date of issue, interest payment dates, schedule of principal maturities, tax levy tables, options for prior payment, security provisions, timing of sale and any other additional provisions designed to make the issue attractive to investors.

E. Advise the Issuer of current bond market conditions, forthcoming bond issues, and other general information and economic data which might normally be expected to influence interest rates or bidding conditions.

F. Assist in developing presentations and applications for submission to rating agencies, and preparation of Official Statement and other offering materials.

G. Assist in developing information for any election to be presented to voters related to the approval of the issuance of debt or levying additional ad valorem and/or sales tax including, but not limited to, providing information to local media and presentations to local civic organizations.

H. Cooperate with Bond Counsel in preparation of legal documents and in assuring compliance with legal and regulatory requirements.

I. Handle sale of all debt issues, both competitive and negotiated.

J. Assist Bond Counsel with the preparation of forms and documents required for filing with the IRS or other governmental agency.

K. Advise and assist with compliance with continuing disclosure regulations and/or agreements pertaining thereto.

L. Provide follow-up analysis after issues, and analysis and advice regarding financing needs and questions during term of engagement.

M. While serving as the Issuer’s financial advisor, BOKFS agrees to refrain from acting as the underwriter in the original issue of any Issuer securities.

N. On an as-needed basis, BOKFS shall meet and consult with the administration and staff of the Issuer concerning the Scope of Services herein. BOKFS shall further be available to confer with the Issuer and legal staff concerning questions regarding the business of the Issuer.

O. BOKFS agrees to present all notice of sale documents and/or financing agreements, and other documents, to the Issuer’s administration for advance review and approval.


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APPENDIX B DISCLOSURE STATEMENT

This Disclosure Statement is provided by BOK Financial Securities, Inc. (“BOKFS”) to the City of Yukon and all public trusts of the City of Yukon (together, the “Issuer”) in connection with the Engagement Letter (the “Letter”) and is dated as of the same date as the Letter.

Part A - Disclosures of Conflicts of Interest

Accordingly, BOKFS makes the following disclosures with respect to material conflicts of interest in connection with the Scope of Services, together with explanations of how BOKFS addresses or intends to manage or mitigate each conflict. To that end, with respect to all of the conflicts disclosed below, BOKFS mitigates such conflicts through its adherence to its fiduciary duty to Issuer, which includes a duty of loyalty. This duty of loyalty obligates BOKFS to deal honestly and with the utmost good faith with Issuer and to act in Issuer’s best interests without regard to BOKFS’s financial or other interests. Furthermore, because BOKFS is a broker-dealer, its financial advisory supervisory structure provides strong safeguards against individuals at BOKFS potentially departing from their regulatory duties due to personal interests. The disclosures below describe, as applicable, any additional mitigations that may be relevant with respect to any specific conflict disclosed below.

Affiliate Conflict. Any affiliate of BOKFS (the “Affiliate”) may provide certain advice, services and/or products to Issuer that may be directly related to BOKFS’s activities. The Affiliate’s business with Issuer could create an incentive for BOKFS to recommend to Issuer a course of action designed to increase the level of Issuer’s business activities with the Affiliate or to recommend against a course of action that would reduce or eliminate Issuer’s business activities with the Affiliate. This potential conflict is mitigated by the fact that Affiliate is subject to comprehensive regulatory review.

Compensation-Based Conflicts.

If the fees due under the Engagement Letter will be based on the size of the Issue and the payment of such fees shall be contingent upon the delivery of the Issue. While this form of compensation is customary in the municipal securities market, this may present a conflict because it could create an incentive for BOKFS to recommend unnecessary or disadvantageous financings. This conflict of interest is mitigated by the general mitigations described above.

If the fees due under the Engagement Letter are in a fixed amount established at the outset of the Engagement Letter. The amount is usually based upon an analysis by Issuer and BOKFS of, among other things, the expected duration and complexity of the transaction and the Scope of Services. This form of compensation presents a potential conflict of interest because, if the transaction requires more work than originally contemplated, BOKFS may suffer a loss. Thus, BOKFS may recommend less time-consuming alternatives. This conflict of interest is mitigated by the general mitigations described above.

If the fees due under the Engagement Letter are based on hourly fees of BOKFS’s personnel, with the aggregate amount equaling the number of hours worked by such personnel times an agreed-upon hourly billing rate. This form of compensation presents a potential conflict of interest if Issuer and BOKFS do not agree on a reasonable maximum amount at the outset of the engagement, because BOKFS does not have a financial incentive to recommend alternatives that would result in fewer hours worked. This conflict of interest is mitigated by the general mitigations described above.

Other Financial Advisor or Underwriting Relationships. BOKFS serves a wide variety of other clients that may have interests that could have an impact on Issuer’s interests. For example, BOKFS serves


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as financial advisor to other financial advisory clients and, in such cases, owes a regulatory duty to such other clients just as it does to Issuer under this Engagement Letter. These other clients may have competing interests. BOKFS could face a conflict of interest arising from these competing client interests. None of these other engagements or relationships would impair BOKFS’s ability to fulfill its regulatory duties to Issuer.

Broker-Dealer and Investment Advisory Business. BOKFS is a broker-dealer and investment advisory firm that engages in a broad range of securities-related activities, in addition to serving as a financial advisor or underwriter. Such securities-related activities may be undertaken on behalf of, or as counterparty to, Issuer, Issuer’s personnel, and current or potential investors in Issuer’s securities. These other clients may have interests in conflict with Issuer’s interests and the interests of such other clients could create the incentive for BOKFS to make recommendations to Issuer that could result in more advantageous pricing for the other clients. Furthermore, any potential conflict arising from BOKFS effecting or otherwise assisting such other clients in connection with such transactions is mitigated by means of such activities being engaged in on customary terms through units of BOKFS that operate independently from BOKFS’s financial advisory business, thereby reducing the likelihood that the interests of such other clients would have an impact on the services provided by BOKFS to Issuer.

Secondary Market Transactions in Issuer’s Securities. BOKFS may take a principal position in securities, including Issuer’s securities, and therefore BOKFS could have interests in conflict with Issuer with respect to the value of Issuer’s securities while held in inventory and the levels of mark-up or mark-down that may be available in connection with purchases and sales thereof. In particular, BOKFS or its affiliates may submit orders for and acquire Issuer’s securities issued in an Issue under the Engagement Letter from members of the underwriting syndicate, either for its own account or for the accounts of its customers. This activity may result in a conflict of interest with Issuer in that it could create the incentive for BOKFS to make recommendations to Issuer that could result in more advantageous pricing of Issuer’s securities in the marketplace. Any such conflict is mitigated by means of such activities being engaged in on customary terms through units of BOKFS that operate independently from BOKFS’s financial advisory business, thereby reducing the likelihood that such investment activities would have an impact on the services provided by BOKFS to Issuer.

Part B - Disclosures of Information Regarding Legal Events and Disciplinary History

MSRB Rule G-42 requires that municipal advisors provide to their clients certain disclosures of legal or disciplinary events material to the client’s evaluation of the municipal advisor or the integrity of the municipal advisor’s management or advisory personnel.

Accordingly, BOKFS sets out below required disclosures and related information in connection with such disclosures.

Material Legal or Disciplinary Event. There are no legal or disciplinary events that are material to Issuer’s evaluation of BOKFS or the integrity of BOKFS’s management or advisory personnel disclosed, or that should be disclosed, on any Form MA or Form MA-I filed with the SEC.

Future Supplemental Disclosures. As required by MSRB Rule G-42, this Section may be supplemented or amended, from time to time as needed, to reflect changed circumstances resulting in new conflicts of interest, or to provide updated information with regard to any legal or disciplinary events of BOKFS. BOKFS will provide Issuer with any such supplement or amendment as it becomes available throughout the term of the Engagement Letter.

9905 N. May Ave., Oklahoma City, Oklahoma 73120 Phone (405) 848-7797 Fax (405) 848-7840 Web address: www.hbc-cpas.com

June 27, 2017 Mayor and City Council City of Yukon, Oklahoma We are pleased to confirm our understanding of the services we are to provide City of Yukon, Oklahoma for the year ended June 30, 2017. We will audit the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements of City of Yukon, Oklahoma as of and for the year ended June 30, 2017. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement City of Yukon, Oklahoma’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to City of Yukon, Oklahoma’s RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management’s Discussion and Analysis 2) Budgetary Comparison Schedule and Notes (General Fund) 3) Schedules of Required Supplementary Information – Oklahoma Police Pension Retirement Plan 4) Schedules of Required Supplementary Information – Oklahoma Fire Pension Retirement Plan 5) Schedules of Required Supplementary Information – Oklahoma Municipal Retirement System 6) Schedules of Required Supplementary Information – Schedule of Funding Progress for OPEB We have also been engaged to report on supplementary information other than RSI that accompanies City of Yukon, Oklahoma’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America, and we will provide an opinion on it in relation to the financial statements as a whole: 1) Schedule of Expenditures of Federal Awards and Related Notes 2) Schedule of Expenditures of State Awards and Related Notes 3) Nonmajor Governmental Combining Statements 4) Combining Schedules of General Fund and Enterprise Fund 5) Schedule of Debt Service Requirements

jbeal

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June 27, 2017 City of Yukon, Oklahoma Page | 2

9905 N. May Ave., Oklahoma City, Oklahoma 73120

Phone (405) 848-7797 Fax (405) 848-7840 Web address: www.hbc-cpas.com

Audit Objectives The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of City of Yukon, Oklahoma and other procedures we consider necessary to enable us to express such opinions. We will issue a written report upon completion of our audit of City of Yukon, Oklahoma’s financial statements. Our report will be addressed to the City Council of City of Yukon, Oklahoma. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis-of-matter or other-matter paragraphs. If our opinions on the financial statements are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or may withdraw from this engagement. We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will include a paragraph that states (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. The paragraph will also state that the report is not suitable for any other purpose. If during our audit we become aware that City of Yukon, Oklahoma is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with U.S. generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements. Audit Procedures—General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential, and of any material abuse that comes to our attention. Our responsibility as auditors is limited to the period covered by our audit and does not extend to later periods for which we are not engaged as auditors.




Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards. Audit Procedures—Internal Control Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of City of Yukon, Oklahoma’s compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. Management Responsibilities Management is responsible for establishing and maintaining effective internal controls, including evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with U.S. generally accepted accounting principles, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole.




You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts or grant agreements, or abuse that we report. You are responsible for the preparation of the supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon OR make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. Engagement Administration, Fees, and Other We may from time to time, and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. Furthermore, we will remain responsible for the work provided by any such third-party service providers. We understand that your employees will prepare all cash or other confirmations we request and will locate any documents selected by us for testing. We will provide copies of our reports to the City; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection.




The audit documentation for this engagement is the property of HBC CPAs & Advisors and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to your cognizant or oversight agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of HBC CPAs & Advisors personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by your cognizant or oversight agency. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. Lonnie Heim is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. Our fees for these services will be as follows:

Our fees for the audit of your financial statements will be $20,150 for 2017. Our fee for preparing and filing the Annual Survey of City and Town Finances (form SA&I 2643) will be $750. Our fee for the OMB Circular A-133 audit, if necessary, would be an additional $5,500.

If additional services are necessary, our billing rates for each staff level are as follows:

Partner-$145 per hour Manager-$95 per hour

Staff associates-$75 per hour Support staff-$40 per hour

In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. The professional fees above are only for audit services, the City or its consultants would be responsible for the preparation of compiled GASB No. 34 financial statements, preparing the necessary government wide conversion entries and the capital asset recordkeeping. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Our audit programs, forms and schedules are web based. We must have internet access for at least two computers during our fieldwork so that we may work as efficiently as possible. We prefer that such access is wireless, however, a direct connection to the internet through an ethernet port is acceptable. We do not need access to your electronic accounting records, accounting software or your server unless you prefer to grant such access to accommodate our audit searches and testing.




Government Auditing Standards require that we provide you with a copy of our most recent external peer review report and any subsequent peer review reports received during the period of the contract. Our peer review is available at https://peerreview.aicpa.org. We appreciate the opportunity to be of service to City of Yukon, Oklahoma and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours,

Lonnie Heim, CPA for HBC CPAs & Advisors

RESPONSE: This letter correctly sets forth the understanding of City of Yukon, Oklahoma. By: Title: Date:

Yukon City Council Minutes

June 20, 2017

The Yukon City Council met in regular session on June 20, 2017 at 7:00 p.m. in the

Council Chambers of the Centennial Building, 12 South Fifth Street, Yukon, Oklahoma.

The invocation was given by Pastor Gary Reynolds, Yukon First Church of the

Nazarene

The flag salute was given in unison.

ROLL CALL: (Present) Michael McEachern, Mayor

Donna Yanda, Council Member

Richard Russell, Council Member

John Alberts, Council Member

(Absent) Earline Smaistrla, Vice Mayor

OTHERS PRESENT:

Jim Crosby, City Manager Doug Shivers, City Clerk

Tammy DeSpain, Assistant City Manager Robbie Williams, Triad

John Corn, Police Chief Philip Merry, City Treasurer

Gary Cooper, IT Director Jason Beal, Deputy City Clerk

Gary Miller, City Attorney Sara Schieman, Librarian

Dana Deckard, Administration Jenna Roberson, PIO

Jerome Brown, IT

Mayor McEachern asked that everyone keep Council Member Smaistrla and her

family in their thoughts and prayers due to a death in her family.

Presentations and Proclamations

None

Visitors

None








C) The minutes of the regular meeting of June 6, 2017

D) The Notice of Exercise of Option to Extend Municipal Solid Waste Landfill

Disposal Services Contract with Oklahoma City Waste Disposal, Inc., a

Waste Connections of Oklahoma, Inc. Company through July 31, 2017

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City Council Minutes – June 20, 2017 Page 2

The motion to approve the YMA Consent Docket, consisting of the approval of the

minutes of the regular meeting of June 6, 2017 and the Notice of Exercise of Option

to Extend Municipal Solid Waste Landfill Disposal Services Contract with Oklahoma

City Waste Disposal, Inc., a Waste Connections of Oklahoma, Inc. Company through

July 31, 2017, was made by Trustee Yanda and seconded by Trustee Russell.

The vote:


NAYS: None

VOTE: 4-0

MOTION CARRIED

2A. Presentation and acceptance of the 2015-2016 Financial Audit performed by

HBC CPAs & Advisors


Advisors, was made by Trustee Alberts and seconded by Trustee Yanda.

Lonnie Heim, HBC CPAs & Advisors, gave a report on the audit for the financial

statements ending June 30, 2016. Mr. Heim stated this is a clean opinion. There were

six items in the findings, most of them have been self-reported and are repeat

findings. The first two items regarding issuing debt and capital assets are considered

weaknesses. Items #3-6 are internal control issues regarding purchasing laws, state

budget laws, 25% reserve fund level and budgeting for all funds. He believes these

items have been addressed by staff and necessary changes have been made.

Mayor McEachern asked if these are holdovers. Mr. Heim stated yes most occurred

early in the fiscal year, but most are in compliance by the end of the fiscal year. This

opinion does not go beyond June 30, 2016. Mr. Alberts asked about the clean

opinion and what should the citizens takeaway from this report. Mr. Heim stated this

means the financial statements are presented in accordance with generally

accepted accounting principles, credit goes to the City for the clean opinion. The

representation of condition, numbers, spending are materially correct. Mr. Crosby

said in response to correcting internal controls, that policies are in place and

changes have been made. He noted no money is being spent out of reserves. Mr.

Crosby stated that Crawford & Associates will be giving an explanation of finances at

an upcoming meeting. Mr. Heim noted that under the Budgetary Comparison

Schedule, revenue was higher and expenditures were lower than budgeted. Mr.

Heim stated that the City is in compliance with the federal program regarding the

spending of federal money (Disaster Recovery Grant). Mr. Alberts asked about

capital assets. Mr. Heim stated that staff is addressing capital assets, but it is a large

undertaking and will take time to update.

The vote:

AYES: Russell, Alberts, McEachern, Yanda

NAYS: None

VOTE: 4-0

MOTION CARRIED

3A. Consider approving Budget Amendments for Fiscal Year 2017


Trustee Russell and seconded by Trustee Yanda.

Mr. Crosby stated these are transfers between funds to insure accounts balance.

The vote:

AYES: Alberts, Russell, Yanda, McEachern

NAYS: None

VOTE: 4-0

MOTION CARRIED


4A. Consider approving Resolution No. YMA 2017-03, a Resolution approving the


establishing budget amendment authority

The motion to approve Resolution No. YMA 2017-03, a Resolution approving the


establishing budget amendment authority, was made by Trustee Alberts and

seconded by Trustee Russell.

The vote:


NAYS: None

VOTE: 4-0

MOTION CARRIED

5A. Consider and take action with respect to Resolution No. YMA 2017-04, a

Resolution of the Yukon Municipal Authority (the “Authority”) authorizing the

execution of professional services agreements pertaining to the financing of

capital improvements benefitting the City of Yukon, Oklahoma; authorizing the

Authority’s Financial Advisor to distribute bid packages to prospective financial

institutions in connection with the referenced financing; and containing other

provisions relating thereto.

The motion to approve Resolution No. YMA 2017-04, a Resolution of the Yukon

Municipal Authority (the “Authority”) authorizing the execution of professional

services agreements pertaining to the financing of capital improvements benefitting

the City of Yukon, Oklahoma; authorizing the Authority’s Financial Advisor to distribute

bid packages to prospective financial institutions in connection with the referenced

financing; and containing other provisions relating thereto, was made by Trustee

Yanda and seconded by Trustee Russell.

The vote:

AYES: Russell, McEachern, Alberts, Yanda

NAYS: None

VOTE: 4-0

MOTION CARRIED

6A. Consider approving Amendment Five to the Agreement for Operations,





Director






Trustee Alberts and seconded by Trustee Russell.

The vote:

AYES: Alberts, Yanda, McEachern, Russell

NAYS: None

VOTE: 4-0

MOTION CARRIED



1. Consent Docket

This item is placed on the agenda so the City Council, by unanimous consent, can

designate those routine items they wish to be approved by one motion. If an item

does not meet with the approval of all Council Members, that item will be heard in

regular order.

The City Manager recommends a motion that will approve:


B) Payment of material claims in the amount of $726,397.17

C) Designating the items on the attached list from the Technology Department as

surplus and authorizing their sale, donation or trade

D) Renewal of the agreement between the City of Yukon and Crawford &

Associates, P.C., for the preparation of annual financial statements, and

general accounting and advisory assistance, through June 30, 2018

E) The 2017-2018 Renewal Participation Agreement with Oklahoma Municipal

Assurance Group (OMAG) Workers’ Compensation Plan in the amount of

$674,845.00

F) Renewal of the Prisoner Public Works Project contract with the Oklahoma

Department of Corrections, for the assignment of Union City prisoners to Public

Works projects, through June 30, 2018 at a rate of $120 per month per prisoner

G) Renewal of the Inter-Governmental Agreement with the City of Oklahoma

City for the Regional Household Hazardous Waste Collection Program,

through June 30, 2018.

H) Setting the date for the next regular Council meeting for Thursday, July 6,

2017, 7:00 p.m., in the Council Chambers of the Centennial Building, 12 S. Fifth

St.

The motion to approve the Consent Docket, consisting of the minutes of the regular

meeting of June 6, 2017; payment of material claims in the amount of $726,397.17;

designating the items on the attached list from the Technology Department as

surplus and authorizing their sale, donation or trade; renewal of the agreement

between the City of Yukon and Crawford & Associates, P.C., for the preparation of

annual financial statements, and general accounting and advisory assistance,

through June 30, 2018; the 2017-2018 Renewal Participation Agreement with

Oklahoma Municipal Assurance Group (OMAG) Workers’ Compensation Plan in the

amount of $674,845.00; renewal of the Prisoner Public Works Project contract with the

Oklahoma Department of Corrections, for the assignment of Union City prisoners to

Public Works projects, through June 30, 2018 at a rate of $120 per month per prisoner;

renewal of the Inter-Governmental Agreement with the City of Oklahoma City for the

Regional Household Hazardous Waste Collection Program, through June 30, 2018;

and setting the date for the next regular Council meeting for Thursday, July 6, 2017,

7:00 p.m., in the Council Chambers of the Centennial Building, 12 S. Fifth St., was

made by Council Member Russell and seconded by Council Member Yanda.

The vote:

AYES: Yanda, McEachern, Russell, Alberts

NAYS: None

VOTE: 4-0

MOTION CARRIED

2. Reports of Boards, Commissions and City Officials - None

3. Acceptance of the 2015-2016 Financial Audit performed by HBC CPAs & Advisors



Advisors, was made by Council Member Alberts and seconded by Council Member

Yanda.

The vote:

AYES: Yanda, Russell, Alberts, McEachern

NAYS: None

VOTE: 4-0

MOTION CARRIED

4. Consider approving Budget Amendments for Fiscal Year 2017


Council Member Yanda and seconded by Council Member Alberts.

Mr. Crosby stated these are transfers between funds to insure accounts balance

some relating to the purchasing for police equipment out of PEST funds.

The vote:

AYES: McEachern, Alberts, Yanda, Russell

NAYS: None

VOTE: 4-0

MOTION CARRIED

5. Consider approving Resolution No. 2017-08, a Resolution approving the City of

Yukon, Oklahoma budget for the fiscal year 2017-2018 and establishing budget

amendment authority

The motion to approve Resolution No. 2017-08, a Resolution approving the City of

Yukon, Oklahoma budget for the fiscal year 2017-2018 and establishing budget

amendment authority, was made by Council Member Alberts and seconded by

Council Member Russell.

The vote:

AYES: Alberts, Russell, McEachern, Yanda

NAYS: None

VOTE: 4-0

MOTION CARRIED

6. Consider approving Amendment Five to the Agreement for Operations,





Director






Council Member Russell and seconded by Council Member Yanda.

The vote:


NAYS: None

VOTE: 4-0

MOTION CARRIED


7. Consider awarding the contract for the City of Yukon Public Works Department

Maintenance Facility Project and Yukon Community Support Foundation Storage

Facility to Hixon Construction Company, LLC in the amount of $727,106.00, as

recommended by the City Engineer

The motion to award the contract for the City of Yukon Public Works Department

Maintenance Facility Project and Yukon Community Support Foundation Storage

Facility to Hixon Construction Company, LLC in the amount of $727,106.00, as

recommended by the City Engineer, was made by Council Member Alberts and

seconded by Council Member Russell.

In response to Mr. Alberts, Mr. Crosby stated this is in regards to moving the street

building to make room for the new animal control building. This is the first step in

moving forward with Pets & People. Both storage buildings will be located at the old

cotton gin site and should be completed by February.

The vote:

AYES: Russell, McEachern, Yanda, Alberts

NAYS: None

VOTE: 4-0

MOTION CARRIED

8. Consider a motion to recess as the Yukon City Council and convene into

Executive Session, for confidential communications with representatives of

McAfee & Taft concerning pending and potential litigation regarding certain

individuals and businesses, as provided for in 25 OS 2003, Section 307(B)(4)

The motion to recess as the Yukon City Council and convene into Executive Session,

for confidential communications with representatives of McAfee & Taft concerning

pending and potential litigation regarding certain individuals and businesses, as

provided for in 25 OS 2003, Section 307(B)(4), was made by Council Member Alberts

and seconded by Council Member Yanda.

The vote:


NAYS: None

VOTE: 4-0

MOTION CARRIED

9. Consider a motion to adjourn from Executive Session and reconvene as

Yukon City Council

The motion to adjourn from Executive Session and reconvene as Yukon City Council,

was made by Council Member Russell and seconded by Council Member Alberts.

The vote:

AYES: Alberts, Russell, McEachern, Yanda

NAYS: None

VOTE: 4-0

MOTION CARRIED

Mayor McEachern read the following statement: While in Executive Session, only the

items on the agenda were discussed, no action was taken, and no votes were cast.

10. Consideration, discussion, and possible action regarding approving authorizing

the initiation of litigation against Grayson Bottom, RS Meacham CPAs and

Advisors, PLLC, and/or FSW&B CPAs-PLLC relative to actions and omissions in the

performance of duties relative to the City’s finances, the City’s budget, the City’s

expenditure of funds, the City’s financial statements and/or the audit of the City

financial statements


The motion to authorize the initiation of litigation against Grayson Bottom, RS

Meacham CPAs and Advisors, PLLC, and/or FSW&B CPAs-PLLC relative to actions and

omissions in the performance of duties relative to the City’s finances, the City’s

budget, the City’s expenditure of funds, the City’s financial statements and/or the

audit of the City financial statements, was made by Council Member Russell and

seconded by Council Member Yanda.

The vote:

AYES: McEachern, Yanda, Alberts, Russell

NAYS: None

VOTE: 4-0

MOTION CARRIED

11. New Business – No new business

12. Council Discussion

Council Member Yanda sent her condolences to Earline. She also thanked those

who attended the ODOT hearing.

Council Member Russell asked to keep your thoughts with Earline and her family.

Council Member Alberts sent his condolences to Earline and her family. The lights

and the sidewalks at the park are great. Reminded everyone to get out and

exercise.

Mayor McEachern sent his condolences to Earline. He read over a list of upcoming

events and mentioned the Frontier Country Marketing Association awards where the

City of Yukon won two awards including Outstanding Event for Rock the Route.

13. Adjournment

___________________________________

Michael, McEachern, Mayor

_______________________________

Doug Shivers, City Clerk

FUND #

01 General Fund Claims 373,210.57$

36 Sales Tax Claims 365,391.70

46 Municipal Court 755.81

64 Special Revenue Fund 4,204.47

70 Water & Sewer Enterprise 5,158.00

71 Sanitation Enterprise 4,684.79

73 Storm Water Enterprise 99.81

74 Grant Fund 3,005.54

756,510.69$

Doug Shivers, City Clerk Michael McEachern, Mayor

this 6th day of July 2017 by the Yukon City Council.

RECAP OF CLAIMS

The above foregoing claims have been passed and approved

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6/28/2017 10:39 AM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 1FUND: 01 - General Fund

P.O.# VENDOR # NAME DESCRIPTION DATE INVOICE AMOUNT____________________________________________________________________________________________________________________________________

DEPARTMENT: 101 LEGISLATIVE17-70438 01-00101 City of Yukon (JPMC) ADM Memorial Flowers 6/2017 Yukon Flowe 134881 75.00 Memorial Flowers 6/2017 The Arrangem 11686 100.00 Memorial Flowers 6/2017 Yukon Flowe 135031 65.0017-69950 01-00102 City of Yukon (JPMC) FIN refreshments for training 5/2017 Wal-Mart 02719 12.48 refreshments for training 5/2017 Eileens C 05/31/17 19.00 refreshments for training 6/2017 Miller Do 06/01/17 29.60 refreshments for training 6/2017 Subway A80C0456-B8 33.57 refreshments for training 6/2017 Subway 33655671-E6 5.7617-70467 01-00102 City of Yukon (JPMC) FIN study session dinner 6/2017 Logans 06/20/17 111.4317-70479 01-05342 Canadian Cty Clerk filing fees-1313 Kingston 6/2017 R510036 13.0017-70480 01-05342 Canadian Cty Clerk filing-511 Spruce 6/2017 R511178 13.00 filing-605 Annawood 6/2017 R511179 13.0017-70466 01-07275 Crawford & Associates Prof Srvcs to 06/15/17 6/2017 10712 8,040.0017-70478 01-18300 HBC CPAs & Advisors FY 2016 audit services 6/2017 23221 525.0017-70468 01-33450 Municipal Code Corp. Admin Supp fee FY17-18 6/2017 00290787 350.0017-70469 01-46945 CLV Enterprises, Inc. Ambulance Service 6/2017 16-7-00243 16,000.00

DEPARTMENT TOTAL: 25,405.84

DEPARTMENT: 102 ADMINSTRATION17-70048 01-00101 City of Yukon (JPMC) ADM Expenses 6/2017 Jimmy's Egg 107 18.4717-70362 01-00101 City of Yukon (JPMC) ADM CMAO Conf Reg-JC/TD 6/2017 CMAO 2017 06 22 Cr 60.00 CMAO Conf Reg-JC/TD 7/2017 CMAO 2017 JC 175.00 CMAO Conf Reg-JC/TD 7/2017 CMAO 2017 TD 200.0017-70470 01-47660 Shred-it US JV LLC document destruction 6/2017 8122529979 14.5217-70372 01-48373 Southwestern Stationery andBusiness Cards 6/2017 44604 340.00

DEPARTMENT TOTAL: 807.99

DEPARTMENT: 104 FINANCE17-69096 01-00102 City of Yukon (JPMC) FIN office supplies 6/2017 Staples 16024 18.4917-70470 01-47660 Shred-it US JV LLC document destruction 6/2017 8122529979 14.52




DEPARTMENT: 106 FIRE DEPARTMENT17-70472 01-00180 City of Yukon (JPMC) PW repair GFI plug-St. 1 6/2017 Locke 31773698-00 14.1817-70471 01-04467 Brakefield Plumbing repair sink-St. 1 6/2017 860707 105.0017-69573 01-30600 Lowe's Companies, Inc. shovels,trap, 6/2017 02185 113.0517-70473 01-30600 Lowe's Companies, Inc. replace dishwasher-St.1 6/2017 91067 379.05


DEPARTMENT: 107 POLICE DEPARTMENT17-70429 01-00111 City of Yukon (JPMC) PD dog food 6/2017 Wal-Mart 07358 137.8817-70430 01-00111 City of Yukon (JPMC) PD light bulbs 6/2017 Locke Sup 31724091 118.2017-70431 01-00111 City of Yukon (JPMC) PD prisoner meals/laundry 6/2017 Wal-Mart 07357 77.4217-70475 01-00111 City of Yukon (JPMC) PD FTO eplats 6/2017 Sepcial Ops 265584 25.0017-70474 01-18240 Harrison-Orr Air Conditioniservice call 6/2017 76903 149.0017-70470 01-47660 Shred-it US JV LLC document destruction 6/2017 8122529979 22.3317-68962 01-71228 Michael Frame Spring 17 tuition reimb 5/2017 Spring 17 05/31/17 2,435.3117-70421 01-74447 Donnie Robinson reimbursement for fuel 6/2017 06/14/17 25.21


DEPARTMENT: 108 STREET DEPARTMENT17-70289 01-00180 City of Yukon (JPMC) PW emulsion for potholes 6/2017 Vance Broth O82697 512.0517-70336 01-00180 City of Yukon (JPMC) PW school zone clock 6/2017 Consolidated 40827 452.0017-70406 01-00180 City of Yukon (JPMC) PW R Drake 99800 D-Wast 6/2017 DEQ 1706140200058 46.00 Chambers 101768 DD 6/2017 DEQ 1706140200069 92.0017-70441 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 6/2017 Clean 50830892 62.5617-70476 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 6/2017 Clean 50831951 62.5617-69988 01-04477 Brewer Construction Oklahomstriping 6/2017 2017-4 3,009.6017-70121 01-04477 Brewer Construction Oklahomstorm drain repair 6/2017 2017-5 2,696.00


DEPARTMENT: 109 MUNICIPAL COURT17-70460 01-00106 City of Yukon (JPMC) CRT Replacement Stapler 6/2017 Staples 7178735873 53.3917-70459 01-63050 Yukon Trophy & Awards, Inc.Lettering for door 6/2017 617303 42.50




DEPARTMENT: 111 TECHNOLOGY17-70420 01-00123 City of Yukon (JPMC) TECH Replacement Hard Drives 6/2017 Yobitech 110534 223.48 Replacement Hard Drives 6/2017 Vibrant Tec 101667 865.8117-70451 01-00123 City of Yukon (JPMC) TECH UPS Replacement Batteries 6/2017 Newegg 1300427900 234.7217-70452 01-00123 City of Yukon (JPMC) TECH E-mail Rescue Software 6/2017 Yodot 4038-41443 59.9517-70279 01-03880 BlueCosmo SAT Phone Service 6/2017 BU01019152 127.72


DEPARTMENT: 112 DEVELOPMENT SERVICES17-70413 01-00107 City of Yukon (JPMC) DEV SRPlanning Magazine subscri 6/2017 APA 254605-1742 85.0017-70412 01-06865 Construction Industries BoaCIB License Renewal-JT 6/2017 2017 00104053 35.0017-70445 01-12035 Express Services, Inc. Temp Worker Dev Serv 6/2017 19034976 442.4017-70464 01-12035 Express Services, Inc. PT office assistant 6/2017 19066300 553.0017-70414 01-30600 Lowe's Companies, Inc. Torpedo Level 6/2017 02371 12.3417-70470 01-47660 Shred-it US JV LLC document destruction 6/2017 8122529979 11.62


DEPARTMENT: 113 LIBRARY17-70104 01-00108 City of Yukon (JPMC) LIB postage for ILL and stamp 6/2017 USPS 210 36.9717-69520 01-44395 Recorded Books, LLC Eaudio Standing Order 6/2017 75553619 56.90


DEPARTMENT: 114 PROPERTY MAINTENANCE17-70202 01-00180 City of Yukon (JPMC) PW Front door glass 6/2017 Allied Gl 00035975 1,068.2917-70376 01-00180 City of Yukon (JPMC) PW audio master for UB 6/2017 Grainge 9472842021 145.8017-70378 01-00180 City of Yukon (JPMC) PW large trash bags 6/2017 Massco 40449871-1 150.70 small trash bags 6/2017 Massco 40449871-1 74.22 beto deodorizer 6/2017 Massco 40449871-1 60.72 foam soap 6/2017 Massco 40449871-1 118.56 emotion 6/2017 Massco 40449871-1 392.22 multifold towels 6/2017 Massco 40449871-1 180.6417-70433 01-00180 City of Yukon (JPMC) PW refrigerant 6/2017 United Re 57398667 448.7017-70441 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 6/2017 Clean 50830892 35.6517-70476 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 6/2017 Clean 50831951 35.65




DEPARTMENT: 115 HUMAN RESOURCES17-70462 01-00117 City of Yukon (JPMC) HR lunch for Conference 6/2017 BJ's Brewhous 0014 35.8317-70444 01-37470 OK Municipal League Fire Chief classified 6/2017 064533 10.0017-70470 01-47660 Shred-it US JV LLC document destruction 6/2017 8122529979 14.5217-70463 01-75300 Cindi Shivers Reimb parking for conf 6/2017 133585 10.00 Reimb parking for conf 6/2017 133700 10.00


DEPARTMENT: 116 PARK ADMINISTRATION17-70417 01-30600 Lowe's Companies, Inc. flowers for Freedom Fest 6/2017 19012 260.3617-70470 01-47660 Shred-it US JV LLC document destruction 6/2017 8122529979 11.9517-70416 01-50445 Tom's Speedy Lock & Key keys for park restrooms 5/2017 64244 8.00 keys for park restrooms 6/2017 64310 46.0017-70453 01-63050 Yukon Trophy & Awards, Inc.Lettering Front Door 6/2017 617303 21.25


DEPARTMENT: 117 PARK MAINTENANCE17-70024 01-00180 City of Yukon (JPMC) PW repair fountain in pond 6/2017 TurnPro Aqua 10786 3,160.0017-70333 01-00180 City of Yukon (JPMC) PW igloo ice chest on wheels 6/2017 Wal-Mart 012486 188.0017-70377 01-00180 City of Yukon (JPMC) PW black spray paint 6/2017 Ace Hardwar 879741 8.98 blue spray paint 6/2017 Ace Hardwar 879741 8.9817-70406 01-00180 City of Yukon (JPMC) PW Deann 97933 DD 6/2017 DEQ 1706140200059 92.00 Jackie 101707 DD 6/2017 DEQ 1706140200067 92.0017-70441 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 6/2017 Clean 50830892 44.2217-70442 01-00180 City of Yukon (JPMC) PW Pond maintenance 6/2017 TurnPro Aqua 10604 779.0017-70476 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 6/2017 Clean 50831951 44.2217-70477 01-00180 City of Yukon (JPMC) PW hasps for holders 6/2017 Ace Hardwar 880047 41.9417-70380 01-30600 Lowe's Companies, Inc. flowers-CTP entrance 6/2017 19502 85.50


DEPARTMENT: 118 RECREATION FACILITIES17-70075 01-00110 City of Yukon (JPMC) REC supplies for camp 5/2017 Amazon 5876202 261.1017-70415 01-00110 City of Yukon (JPMC) REC DRC air conditioner 6/2017 Johnstone S1978076 456.4717-70418 01-00110 City of Yukon (JPMC) REC replace split hoses 6/2017 Ace Hardwar 879744 163.9617-70455 01-27365 Keef Enterprises compressor for DRC 6/2017 06/23/17 1,350.0017-70457 01-33460 Municipal Industries chemicals for Pools 6/2017 37167 480.8017-70453 01-63050 Yukon Trophy & Awards, Inc.Lettering Front Door 6/2017 617303 21.2517-70454 01-91702 John Pansze Clown for Friday Fun Days 6/2017 20170630a 200.00




DEPARTMENT: 121 FLEET MAINTENANCE17-69683 01-00180 City of Yukon (JPMC) PW parts to repair vehs 6/2017 Auto Glass 15528 245.00 parts to repair vehs 6/2017 Joe Cooper 91215Y 56.93 parts to repair vehs 6/2017 Luber INV00162010 136.01 parts to repair vehs 6/2017 Auto Glass S 15558 255.00 parts to repair vehs 6/2017 Luber INV00162127 33.71 parts to repair vehs 6/2017 Central New 157556 242.4317-69912 01-00180 City of Yukon (JPMC) PW CNG fuel 6/2017 OnCue 082628 25.37 CNG fuel 6/2017 OnCue 081826 21.83 CNG fuel 6/2017 OnCue 132034 20.36 CNG fuel 6/2017 OnCue 080522 19.12 CNG fuel 6/2017 OnCue 111932 27.60 CNG fuel 6/2017 OnCue 094908 19.06 CNG fuel 6/2017 OnCue 110213 20.38 CNG fuel 6/2017 OnCue 132508 18.2717-69990 01-00180 City of Yukon (JPMC) PW parts to repair veh 6/2017 O'Reilly 270700 5.36 parts to repair veh 6/2017 O'Reilly 270784 139.99 parts to repair veh 6/2017 O'Reilly 271006 74.99 parts to repair veh 6/2017 O'Reilly 271010 114.59 parts to repair veh 6/2017 O'Reilly 271174 18.94 parts to repair veh 6/2017 O'Reilly 271462 9.26 parts to repair veh 6/2017 O'Reilly 271716 10.99 parts to repair veh 6/2017 O'Reilly 271792 126.37 parts to repair veh 6/2017 O'Reilly 271863 160.0017-70332 01-00180 City of Yukon (JPMC) PW turnbuckle end links 6/2017 Frontier 170613YUK 93.5117-70369 01-00180 City of Yukon (JPMC) PW batteries-Eng 2 6/2017 O'Reilly 269317 581.9417-70424 01-00180 City of Yukon (JPMC) PW freon 6/2017 O'Reilly 270923 99.9917-70435 01-00180 City of Yukon (JPMC) PW tires 25x11-12 6/2017 T&W Tire 5846644 211.18 tires 25x10-12 6/2017 T&W Tire 5846644 202.00 tires 6/2017 T&W Tire 5846644 210.4217-70436 01-00180 City of Yukon (JPMC) PW oil 6/2017 NAPA 4534-668224 17.3717-70441 01-00180 City of Yukon (JPMC) PW red oil rag rental 6/2017 Clean 50830892 17.22 uniform cleaning,ren 6/2017 Clean 50830892 20.4417-70447 01-00180 City of Yukon (JPMC) PW gps controle module 6/2017 Westpointe C 38304 350.0017-70448 01-00180 City of Yukon (JPMC) PW brake fluid 6/2017 O'Reilly 271793 17.9917-70449 01-00180 City of Yukon (JPMC) PW drum of 5w-30 engine oil 6/2017 Fentress 0046797 516.6217-70450 01-00180 City of Yukon (JPMC) PW gutterbroom motor 6/2017 Frontie 170626YUKO 909.76 flap kit 6/2017 Frontier 170626YUK 387.1917-70476 01-00180 City of Yukon (JPMC) PW red oil rag rental 6/2017 Clean 50831951 23.41 uniform cleaning,ren 6/2017 Clean 50831951 20.4417-70365 01-30600 Lowe's Companies, Inc. spray foam 6/2017 02916A 9.46 spray foam 6/2017 02916A 8.5217-70432 01-39550 Paul Penley Oil Company, Inunleaded fuel 6/2017 25821 4,780.64 diesel fuel 6/2017 25821 1,249.04


FUND TOTAL: 61,768.22

6/28/2017 10:39 AM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 6FUND: 36 - ST Capital Improvement


DEPARTMENT: 501 SALES TAX CAPITAL IMPROV17-70082 01-00111 City of Yukon (JPMC) PD emergency equipment 5/2017 Galls 007546980 808.77 emergency equipment 5/2017 Galls 007546979 502.64 emergency equipment 6/2017 Galls 007652581 340.49 emergency equipment 6/2017 Galls 007694195 154.5717-70465 01-02782 Bank of Oklahoma Bond Trustee Fee-YMA2015A 6/2017 5098299 1,500.00



6/28/2017 10:39 AM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 7FUND: 64 - Special Revenue


DEPARTMENT: 123 SPECIAL EVENT REVENUE17-70328 01-22175 ID Solutions Freedom Fest Shirts 6/2017 20706 54.00 Freedom Fest Shirts 6/2017 20699 1,764.00 Freedom Fest Shirts 6/2017 20723 230.00 Freedom Fest Shirts 6/2017 20722 948.00


DEPARTMENT: 128 PARK & EVENTS SPEC REVENU17-70419 01-46940 Sam's Club Direct- food for Cook out 6/2017 0728 38.90


DEPARTMENT: 146 LIBRARY SPECIAL REVENUE17-70308 01-00108 City of Yukon (JPMC) LIB Summer Reading Program Su 6/2017 Party Galax 255155 34.95 Summer Reading Program Su 6/2017 Demco 6158635 84.6417-70139 01-04450 Brodart Children's Standing Order 6/2017 B5038404 5.15 Children's Standing Order 6/2017 B5039972 7.4317-70373 01-04450 Brodart Adult Standing Order 6/2017 B5032334 31.56 Adult Standing Order 6/2017 B5024551 14.97 Adult Standing Order 6/2017 B5025871 10.51 Adult Standing Order 6/2017 B5026061 15.52 Adult Standing Order 6/2017 B5017237 15.51 Adult Standing Order 6/2017 B5020485 16.06 Adult Standing Order 6/2017 B5035372 31.0317-70446 01-1 Oklahoma Humanities Return unspent Grant fund 6/2017 06/21/17 Y17.016 19.7017-70100 01-16230 Gale Group Inc Large Print Standing Orde 6/2017 60712035 155.15 Large Print Standing Orde 6/2017 60723632 23.99 Large Print Standing Orde 6/2017 60723907 46.4817-70374 01-44395 Recorded Books, LLC Audio Book Standing Order 6/2017 755542821 74.98 Audio Book Standing Order 6/2017 75546383 65.25 Audio Book Standing Order 6/2017 7554700 65.25


6/28/2017 10:39 AM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 8FUND: 64 - Special Revenue


DEPARTMENT: 167 POLICE DEPT SPECIAL REV17-70186 01-00111 City of Yukon (JPMC) PD breakfast for training 6/2017 Staples 79364 350.00 breakfast for training 6/2017 Daylight 06/13/17 41.94 breakfast for training 6/2017 McDonald's 237 59.50



6/28/2017 10:39 AM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 9FUND: 70 - Water & Sewer Enterprise


DEPARTMENT: 201 WATER DISTRIBUTION17-69895 01-00180 City of Yukon (JPMC) PW fernco 5/2017 HD Supply H158476 35.0017-69912 01-00180 City of Yukon (JPMC) PW CNG fuel 6/2017 OnCue 153020 13.25 CNG fuel 6/2017 OnCue 131504 18.38 CNG fuel 6/2017 OnCue 145013 16.70 CNG fuel 6/2017 OnCue 090245 17.75 CNG fuel 6/2017 Loves 98344 19.4817-70364 01-00180 City of Yukon (JPMC) PW meter cans 6/2017 HD Supply H359850 625.0017-70379 01-00180 City of Yukon (JPMC) PW curb stops 6/2017 HD Supply H327076 366.70 couplings 6/2017 HD Supply H327076 155.50 adaptors 6/2017 HD Supply H327076 163.80 inserts 6/2017 HD Supply H327076 15.0017-70381 01-00180 City of Yukon (JPMC) PW parts to repair wtr line 6/2017 HD Supply H345717 190.0017-70405 01-00180 City of Yukon (JPMC) PW Temp DEQ license 6/2017 DEQ 687307 124.0017-70406 01-00180 City of Yukon (JPMC) PW Green 99818 DD 6/2017 DEQ 1706140200060 92.00 Arnold 92109 BC 6/2017 DEQ 1706140200061 92.00 Ford 100821 DD 6/2017 DEQ 1706140200062 92.00 JJ 91441 DD 6/2017 DEQ 1706140200064 92.00 Nick 25504 CC 6/2017 DEQ 1706140200065 92.00 Hood 100824 CD 6/2017 DEQ 1706140200066 92.00 Andrew 103468 DD 6/2017 DEQ 1706140200068 92.0017-70407 01-00180 City of Yukon (JPMC) PW 3/4" tee 6/2017 HD Supply H354921 44.0017-70439 01-00180 City of Yukon (JPMC) PW sewer lid and ring 6/2017 HD Supply H396042 199.0017-70440 01-00180 City of Yukon (JPMC) PW copper tubing 6/2017 HD Supply H378649 379.0017-70441 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 6/2017 Clean 50830892 33.3517-70449 01-00180 City of Yukon (JPMC) PW drum of 5w-30 engine oil 6/2017 Fentress 0046797 135.6617-70476 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 6/2017 Clean 50831951 33.3517-70408 01-06280 Cimarron Construction Compabore job 6/2017 1 (Job #17-026) 1,000.0017-70422 01-09525 Dolese Bros. Company concrete 6/2017 RM17034281 160.50 delivery fee 6/2017 RM17034281 40.0017-70432 01-39550 Paul Penley Oil Company, Inunleaded fuel 6/2017 25821 193.14 diesel fuel 6/2017 25821 88.50


6/28/2017 10:39 AM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 10FUND: 70 - Water & Sewer Enterprise


DEPARTMENT: 202 UTILITY BILLING17-70441 01-00180 City of Yukon (JPMC) PW uniform cleaning, rental 6/2017 Clean 50830892 17.2017-70449 01-00180 City of Yukon (JPMC) PW drum of 5w-30 engine oil 6/2017 Fentress 0046797 19.3817-70476 01-00180 City of Yukon (JPMC) PW uniform cleaning, rental 6/2017 Clean 50831951 17.2017-70432 01-39550 Paul Penley Oil Company, Inunleaded fuel 6/2017 25821 184.1217-70425 01-39967 Pitney Bowes Lease Pmt 6/2017 1004364602 194.5217-70470 01-47660 Shred-it US JV LLC document destruction 6/2017 8122529979 14.52



6/28/2017 10:39 AM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 11FUND: 71 - Sanitation Enterprise


DEPARTMENT: 301 SANITATION17-69199 01-00180 City of Yukon (JPMC) PW parts to repair 6/2017 NAPA 4534-667425 53.3217-69683 01-00180 City of Yukon (JPMC) PW parts to repair vehs 6/2017 Bruckner's 511234C 6.88 parts to repair vehs 6/2017 Bruckner's 511233C 83.63 parts to repair vehs 6/2017 United Engi 746222 53.15 parts to repair vehs 6/2017 Weldon Par 1899586 283.94 core return water pump 6/2017 Bruckner CM511700C 130.00-17-69990 01-00180 City of Yukon (JPMC) PW parts to repair veh 6/2017 O'Reilly 270228 15.0417-70301 01-00180 City of Yukon (JPMC) PW alignment-San pick up 6/2017 Christian 0025584 32.6617-70348 01-00180 City of Yukon (JPMC) PW hyd oil 6/2017 O'Reilly 268419 93.9817-70382 01-00180 City of Yukon (JPMC) PW food-Garbage Men Day 6/2017 Wal-Mart 06025 120.28 food-Garbage Men Day 6/2017 Wal-Mart 06111 45.7217-70406 01-00180 City of Yukon (JPMC) PW B Stover 20424 AC 6/2017 DEQ 1706140200063 184.0017-70409 01-00180 City of Yukon (JPMC) PW water pump 6/2017 Bruckner's 511700C 456.90 core 6/2017 Bruckner's 511700C 130.0017-70441 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 6/2017 Clean 50830892 52.9017-70449 01-00180 City of Yukon (JPMC) PW drum of 5w-30 engine oil 6/2017 Fentress 0046797 38.7617-70458 01-00180 City of Yukon (JPMC) PW 250 Gallons DEF 6/2017 Hooten Oil 0192374 340.6817-70476 01-00180 City of Yukon (JPMC) PW uniform cleaning,ren 6/2017 Clean 50831951 52.9017-70432 01-39550 Paul Penley Oil Company, Inunleaded fuel 6/2017 25821 91.01 diesel fuel 6/2017 25821 2,112.0417-70154 01-63050 Yukon Trophy & Awards, Inc.Rules & Reg Sign for San 6/2017 617223 567.00



6/28/2017 10:39 AM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 12FUND: 73 - Storm Water Enterprise


DEPARTMENT: 401 STORMWATER17-70329 01-06377 City of Oklahoma City Watkins.1017RegalRd 5/2017 1705172017 79.0017-70432 01-39550 Paul Penley Oil Company, Inunleaded fuel 6/2017 25821 8.8617-70470 01-47660 Shred-it US JV LLC document destruction 6/2017 8122529979 11.95


FUND TOTAL: 99.81

6/28/2017 10:39 AM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 13FUND: 74 - Grant Fund


DEPARTMENT: 110 PARK GRANTS17-70426 01-00107 City of Yukon (JPMC) DEV SRPaint for Ranchwood RR 6/2017 Ace Hardwar 880059 273.9417-70428 01-00107 City of Yukon (JPMC) DEV SRLight Pole Parts 6/2017 Locke Sup 31736770 64.7417-69900 01-09525 Dolese Bros. Company Concrete-light poles 6/2017 RM17031455 588.5017-70461 01-11750 Emsco Electric Supply Co., Lights-Park 4/2017 1784610 1,846.7117-70427 01-30680 Luther Sign Company Handicap Sign&Poles 6/2017 11157 133.04


DEPARTMENT: 135 MISC GRANTS17-70339 01-00107 City of Yukon (JPMC) DEV SRElectrical Supplies-RR Mu 6/2017 Locke Sup 31688587 98.61



GRAND TOTAL: 82,227.30

6/ 14/ 2017 10: 14 AM DIRECT PAYABLES CHECK REGISTER PAGE: 1PACKET: 20514 Elizabeth Carroll JudiciaVENDOR SET: 01 CITY OF YUKON

BANK: MunCt Municipal Court

CHECK CHECK CHECK CHECKVENDOR I. D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT

1 Elizabeth Carroll

I- C 453168 Elizabeth Carroll : R 6/ 14/ 2017 270. 00 004242 270. 00

B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIEDREGULAR CHECKS: 1 0. 00 270. 00 270. 00HANDWRITTEN CHECKS: 0 0. 00 0. 00 0. 00PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00DRAFTS: 0 0. 00 0. 00 0. 00VOID CHECKS: 0 0. 00 0. 00 0. 00NON CHECKS: 0 0. 00 0. 00 0. 00CORRECTIONS: 0 0. 00 0. 00 0. 00

BANK TOTALS: 1 0. 00 270. 00 270. 00

6/ 14/ 2017 10: 14 AM DIRECT PAYABLES CHECK REGISTER PAGE: 2PACKET: 20514 Elizabeth Carroll JudiciaVENDOR SET: 01 CITY OF YUKON

BANK: ALL

REGISTER GRAND TOTALS *

T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIEDREGULAR CHECKS: 1 0. 00 270. 00 270. 00HANDWRITTEN CHECKS: 0 0. 00 0. 00 0. 00PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00DRAFTS: 0 0. 00 0. 00 0. 00VOID CHECKS: 0 0. 00 0. 00 0. 00NON CHECKS: 0 0. 00 0. 00 0. 00CORRECTIONS: 0 0. 00 0. 00 0. 00

REGISTER TOTALS: 1 0. 00 270. 00 270. 00

POSTING PERIOD RECAP **

FUND PERIOD AMOUNT

46 6/ 2017 270. 0008

ALL 270. 000R

TOTAL ERRORS: 0 TOTAL WARNINGS: 0

CKET : 04339 June ' 17 Debt ServicePROVED: NO

NO# ' ` 012328 DESC: June ' 17 Debt Service POSTING DATE: 6/ 14/ 2017 REVERSING DATE:COUNT ACCOUNT NAME REFERENCE DESCRIPTION AMOUNT

100 Pooled Cash Account Misc 000000 June ' 17 Debt Service 328, 961. 90CR5501- 608 Debt Service - ' 12 Revenue Misc 000000 June ' 17 Debt Service 60, 012. 385501- 610 Debt Service YMA 2013 Rev B Misc 000000 June ' 17 Debt Service 78, 351. 195501- 611 Debt Service 2015A Rev Bond Misc 000000 June ' 17 Debt Service 95, 906. 995501- 612 Debt Service 2015B Rev Bond Misc 000000 June ' 17 Debt Service 94, 691. 34202 Due To Other Funds Misc 000000 June ' 17 Debt Service 328, 961. 90100 Claim on Cash Misc 000000 June ' 17 Debt Service 328, 961. 90CR

TAL CREDITS: $ 657, 923. 80CR

DEBITS: $ 657, 923. 80

CKET : 04339 June ' 17 Debt ServicePROVED: NO

ACCOUNT TOTALS ***

ACCOUNT ACCOUNT NAME DEPARTMENT AMOUNT

36 100 Claim on Cash N/ A 328, 961. 90CR36 5501- 608 Debt Service - ' 12 Revenue Bon SALES TAX CAPITAL IMPROV 60, 012. 3836 5501- 610 Debt Service YMA 2013 Rev Bond SALES TAX CAPITAL IMPROV 78, 351. 1936 5501- 611 Debt Service 201SA Rev Bond SALES TAX CAPITAL IMPROV 95, 906. 9936 5501- 612 Debt Service 2015B Rev Bond SALES TAX CAPITAL IMPROV 94, 691. 34

88 100 Pooled Cash Account N/ A 328, 961. 90CR88 202 Due To Other Funds N/ A 328, 961. 90

URNAL ENTRIES: 1

TRIES: 7

B JOURNAL ENTRIES: 0

RORS: 0

RNING: 0

AL CREDITS: $ 657, 923. 80CR

DEBITS: S 657, 923. 80

END OF REPORT **

6/ 19/ 2017 3: 54 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1PACKET: 20525 Karla Jones Judicial RefuVENDOR SET: 01 CITY OF YUKON



1 Karla Jones

I- J 452830 Karla Jones : R 6/ 19/ 2017 50. 00 004244 50. 00

B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED

REGULAR CHECKS: 1 0. 00 50. 00 50. 00HANDWRITTEN CHECKS: 0 0. 00 0. 00 0. 00PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00DRAFTS: 0 0. 00 0. 00 0. 00VOID CHECKS: 0 0. 00 0. 00 0. 00NON CHECKS: 0 0. 00 0. 00 0. 00CORRECTIONS: 0 0. 00 0. 00 0. 00

BANK TOTALS: 1 0. 00 50. 00 50. 00

1

t

6/ 19/ 2017 3: 54 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2PACKET: 20525 Karla Jones Judicial RefuVENDOR SET: 01 CITY OF YUKON

BANK: ALL


T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED

REGULAR CHECKS: 1 0. 00 50. 00 50. 00HANDWRITTEN CHECKS: 0 0. 00 0. 00 0. 00PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00DRAFTS: 0 0. 00 0. 00 0. 00VOID CHECKS: 0 0. 00 0. 00 0. 00NON CHECKS: 0 0. 00 0. 00 0. 00CORRECTIONS: 0 0. 00 0. 00 0. 00

REGISTER TOTALS: 1 0. 00 50. 00 50. 00


FUND PERIOD AMOUNT

46 6/ 2017 50. 00CR

ALL 50. 000R


rnlnci. cuJCY r,anuy rat nD Juulllal RCIu

VENDOR SET: 01 CITY OF YUKON


CHECK CHECK CHECK CHECKENDOR I. D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT

1 Mandy ParksI- P 452829 Mandy Parks : R 6/ 19/ 2017 50. 00 004243 50. 00


BANK TOTALS: 1 0. 00 50. 00 50. 00

I

1

rn‘..nci. cwLY manuy rain Juuivai neiuVENDOR SET: 01 CITY OF YUKONBANK: ALL

a



REGISTER TOTALS: 1 0. 00 50. 00 50. 00


FUND PERIOD AMOUNT

46 6/ 2017 50. 00CR

ALL 50. 00CR

1TAL ERRORS: 0 TOTAL WARNINGS: 0

1

6/ 19/ 2017 4: 07 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1PACKET: 20526 Zariciah N Edwards JudiciVENDOR SET: 01 CITY OF YUKON



1 Zariciah N EdwardsI- E 451902 Zariciah N Edwards : R 6/ 19/ 2017 50. 00 004245 50. 00


BANK TOTALS: 1 0. 00 50. 00 50. 00

6/ 19/ 2017 4: 07 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2PACKET: 20526 Zariciah N Edwards JudiciVENDOR SET: 01 CITY OF YUKONBANK: ALL



REGISTER TOTALS: 1 0. 00 50. 00 50. 00


FUND PERIOD AMOUNT

46 6/ 2017 50. 00CR

ALL 50. 00CR


6/ 23/ 2017 4: 01 PM DIRECT PAYABLES CHECK REGISTER PAGE: 1PACKET: 20550 June ' 17 Court CollectionVENDOR SET: 01 CITY OF YUKON



1 Perdue, Brandon, Fielder etal

1- 06- 21- 17 Perdue, Brandon, Fielder etal: R 6/ 23/ 2017 335. 81 004246 335. 81

B A N K T O T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED

REGULAR CHECKS: 1 0. 00 335. 81 335. 81HANDWRITTEN CHECKS: 0 0. 00 0. 00 0. 00PRE- WRITE CHECKS: 0 0. 00 0. 00 0. 00DRAFTS: 0 0. 00 0. 00 0. 00VOID CHECKS: 0 0. 00 0. 00 0. 00NON CHECKS: 0 0. 00 0. 00 0. 00

CORRECTIONS: 0 0. 00 0. 00 0. 00

BANK TOTALS: 1 0. 00 335. 81 335. 81

6/ 23/ 2017 4: 01 PM DIRECT PAYABLES CHECK REGISTER PAGE: 2PACKET: 20550 June ' 17 Court CollectionVENDOR SET: 01 CITY OF YUKONBANK: ALL



REGISTER TOTALS: 1 0. 00 335. 81 335. 81


FUND PERIOD AMOUNT

46 6/ 2017 335. 81CR

ALL 335. 81CR


6/29/2017 4:51 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 1FUND: 01 - General Fund


DEPARTMENT: 101 LEGISLATIVE18-70481 01-01325 American Legion Rent-1010 W Main-JL17 7/2017 Jul 2017 1,000.0018-70482 01-06815 Compassionate Hands, Inc. Monthly Contribution 7/2017 Jul 2017 1,000.0018-70483 01-18195 Hance Pyrotechnics July 3 Fireworks Display 7/2017 07/03/2017 14,000.00 July 4 Fireworks Display 7/2017 07/04/2017 16,000.0018-70485 01-46945 CLV Enterprises, Inc. Ambulance Service 7/2017 16-7-00244 16,000.0018-70487 01-59400 Kathryn Wright Rentals Rent-334 Elm-JL 2017 7/2017 Jul 2017 800.0018-70488 01-62000 Youth & Family Services, Monthly Contribution 7/2017 Jul 2017 1,250.00


DEPARTMENT: 103 INSURANCE18-70484 01-37468 OK Municipal Assurance Worker's Comp 17-18 7/2017 Jul-Sep 2017 168,711.2518-70486 01-57600 Wesco, Inc. Liability,Auto&Equip17-18 7/2017 GLA 1400517 01 60,835.43 Property & Fine Arts17-18 7/2017 PRO 1400473 01 31,845.67



6/29/2017 4:51 PM P U R C H A S E O R D E R C L A I M R E G I S T E R PAGE: 2FUND: 36 - ST Capital Improvement


DEPARTMENT: 501 SALES TAX CAPITAL IMPROV18-70489 01-62650 YNB Loan #700932040 Prin 7/2017 700932040 6/23/17 31,666.67 Loan #700932040 Int 7/2017 700932040 6/23/17 1,456.66



GRAND TOTAL: 344,565.68

Technology Item Listing ‐ July 06, 2017

Item # Description Model Number Serial Number Department

31,000 rounds 40cal Speer Lawman 180grn TMJ training round N/A PD

2,000 rounds .357 Sig Speer Lawman 125grn TMJ training round N/A PD

3,000 rounds .45ACP Speer Lawman 230grn TMJ training round N/A PD

2,000 rounds .40cal Speer Gold Dot 180grn Duty Rounds N/A PD

Whirlpool Dishwasher WDT710PAYM4 F32227957 Fire Station

101167 HP LaserJet P2035N P2035N CNB0B06793 Technology

Sharp TV LC37D64U 812857560 JCG

Samsung TV LS40BHYNB/XAA BH40HCNQ600163R Technology

Samsung TV LS40BHYNB/XAA BH40HCNQ600161E Technology

Dell Printer A920 D19DY31 Technology

jbeal

Text Box

1C

P. O. Box 850500 Yukon, OK 73085 T: 405.350.3926 F: 405.350.3950 www. yukonok.gov

THE CITY OF YUKON Cindi Shivers | 405.350.3926

[email protected]

www.yukonok.gov

DATE: June 16, 2017

FROM: Cindi Shivers

TO: City Council Members

RE: Review of New Personnel Manual

MEMORANDUM

Following is a copy of the new City of Yukon Personnel Manual for your review and

consideration for approval on the July 6, 2017 Council agenda.

This is a complete overhaul of the current personnel manual that was approved in 2010.

It has been reviewed by our City Attorney and the City Manager.

Please let me know if you have any questions or concerns.

http://www.cityofyukonok.gov/

jbeal

Text Box

1D

3

POLICY INDEX

PAGE POLICY

p. 6 INTRODUCTION

Forward

Political Activity

City Charter Provisions

p. 9 DIVERSITY

Equal Employment Opportunity Statement

Anti-Harassment, Anti-Discrimination, Anti-Retaliation and Complaint Procedure

American with Disabilities Act (ADA) and ADA Amendments Act (ADAAA)

p. 12 100 - EMPLOYMENT POLICIES

101 - Employee Classification Categories

102 - Vacancy

103 - Background/Reference Checks

104 - Internal Transfers/Promotions

105 - Applicant Qualifications

106 - Eligibility – Age Requirements

107 - Testing

108 - Physical Examinations

109 - Citizenship Requirement

110 - Nepotism

111 - Seniority

112 - Rehire

113 – Student Internship

p. 18 200 - COMPENSATION POLICIES

201 - The Pay Plan

202 - Exclusions

203 - Pay Day

204 - Garnishments/Income Assignments

205 – Time Reporting

206 - Work Schedule Reporting Procedures

207 - Lunch Breaks/Rest Periods/Refreshment Breaks

208 - Promotion

209 - Reclassification

210 - Demotion

211 – Lateral Transfer

212 – Working Out of Class

p. 23 300 - EMPLOYEE RESPONSIBILITIES AND CONDUCT POLICIES

301 - Attendance

302 - Behavior of Employees

303 - Probationary Periods Defined

304 - Disciplinary Action (Discipline and Termination)

305 - Handling of Disciplinary Actions

306 - Determining Appropriate Discipline

307 - Progressive Discipline

308 - Written Documentation of Disciplinary Actions

309 - Notice of Resignation

4

310 - Termination for the Good of the Service/Just Cause

311 - Layoffs

312 - Outside Employment

313 - Gossip

314 - Dress Code

315 - Uniforms

316 - Clothing Reimbursement

317 - Use of City of Yukon Buildings, Equipment and Tools

318 - General Provisions

319 - Drug and Alcohol Free Workplace

320 - Safety

321 - Accidents

322 - Workplace Violence

323 - Firearms and Weapons

324 - Incident Investigation Cooperation Policy

325 – Disclosure of Confidental Information

p. 35 400 - BENEFITS, TRAVEL AND EXPENSE REIMBURSEMENT POLICIES

401 - Gifts

402 - Required Employment Status

403 - Retirement Systems

404 - Longevity Pay

405 - Group Life and Accidental Death and Dismemberment Insurance

406 - Share the Savings Program

407 - Workers’ Compensation

408 - Expriation of Injury Leave

409 - Employee Assistance Program (EAP)

410 - College Degree Incentives

411 - Tuition Reimbursement

412 - Employee Business Travel

413 - Local Travel

414 - Transportation

415 - Lodging, Meals and Incidental Expenses

416 - Filing Expense Reports

p. 44 500 - TRAINING POLICIES

501 - In-Service Training

502 - Professional Development

503 - Departmental Training

504 - Courses Available

505 - Registration/Conference Fees

p. 46 600 - LEAVE POLICIES

601 - General Policy

602 - Holidays

603 - Vacation Leave

604 - Sick Leave

605 - Borrowing Leave

608 - Temporary/Short-Term Disability

614 - Bereavement Leave

616 - Emergency Leave

5

617 - Leave of Absence without Pay

621 - Jury Duty

622 - Civil Leave

623 - Voting Time Off

p. 55 PERSONNEL MANUAL ACKNOWLEDGEMENT AND RECEIPT

(Detach form, sign & submit to Human Resources Department for recordkeeping)

AGREEMENT FOR SERVICES

CITY OF YUKON YUKON SHARING MINISTRY, INC.

This Agreement is made and entered into this day of2017, by and between the City of Yukon, hereinafter referred to as " City", and Yukon SharingMinistry, Inc., a not for profit Corporation, hereinafter referred to as " Contractor".

WITNESSETH:

WHEREAS, the Contractor is an experienced not for profit corporation concerned with the

provision and services to the community; and

WHEREAS, the City has a continuing desire to serve the needs of the citizens of Yukon;and

WHEREAS, it is in the best interest of the citizens of the City of Yukon that the Contractorand the City agree for the provision of certain, hereinafter described services by said Contractor;and,

NOW, THEREFORE, in consideration ofthe mutual understanding the parties agree to theforegoing and as follows:

1. TERM: This agreement shall be from the1St

day ofJuly, 2017, through the30th

day of June,2018.

2. CONSIDERATION: The City agrees to pay Contractor, as consideration for services forthe citizens of Yukon provided by Contractor the total sum of Three Hundred Twenty-fiveand 00/ 100ths Dollars ($325. 00), upon proper application.

No application shall be considered for payment unless the services set forth in Paragraph

Three ( 3) are continuously provided.

3. SERVICES: In consideration of the above, the Contractor agrees to provide the followingservices:

A) A central location for the distribution of social services to the citizens of the City.

B) Financial assistance to Yukon citizens in need in the form of utilities, rent, clothingand food.

C) Job placement programs to citizens out of work.

D) Financial aid in gasoline allowances to enable travel to and from work and medical

appointments for Yukon citizens in need.

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E) Referral service and act as a clearinghouse for other agencies in Yukon and the State

to assist underprivileged Yukon citizens.

F) Referral services for Woman' s Crisis Center.

G) Other social services as may be agreed upon by parties in the contract.

H) Contractor will dedicate itself to the betterment of the Yukon community and itscitizens and agrees to continue to offer its services during the term of this agreementfor the public good, to increase the quality of life within the City limits, and make theavailability of services more convenient to the citizens of the City.

I) The contract sum shall be used by Contractor for payment of utilities (gas, electricand phone service) along with other maintenance costs necessary to adequately

support the agencies that will be housed in the Yukon Social Services buildinglocated at 4 North 6th Street, Yukon, Oklahoma, during the term of this agreement.

Contractor agrees to put forth its best efforts on behalf of the City herein, and promises toadhere to good business and professional practices in its prosecution and completion ofthis program.

4. Contractor agrees to indemnify and hold harmless the City from any and all liability, loss ordamage the City may suffer as a result of claims, demands, costs of judgments against itarising from the activities of Contractor.

5. Contractor agrees to comply with all policies adopted by the City concerning the use of cityproperty and facilities by private entities, whether those policies are in existence at the timeof the execution of this agreement or are adopted by the City subsequent to the execution ofthis agreement.

IN WITNESS WHEREOF, the parties signify their agreement to all contained herein by thefollowing executions:

THE CITY OF YUKON YUKON SHARING MINISTRY, INC.

A nonprofit Corporation

Michael McEachern, Mayor President

ATTEST: ATTEST:

City Clerk Secretary

APPROVED BY:

Gary E. Miller, City Attorney


CITY OF YUKON SISTER CITIES INTERNATIONAL

This Agreement is made and entered into this day of2017, by and between the City of Yukon, hereinafter referred to as " City", and Sister Cities

International, a not for profit corporation, hereinafter referred to as " Contractor".

WITNESSETH:




WHEREAS, it is in the best interest of the citizens of the City ofYukon that the Contractorand the City agree for the provision ofcertain, hereinafter described services by said Contractor; and,



day of July, 2017, through the30th

day ofJune,2018.

2. CONSIDERATION: The City agrees to pay Contractor, as consideration for services forthe citizens ofYukon provided by Contractor the total sum ofFour Hundred Twenty-five and00/ 100ths Dollars ($425. 00), upon proper application.




A) Continue to foster a positive relationship with Yukon' s sister city, Krnov, CzechRepublic.

B) Maintain its status of good standing with other similar organizations.


4. Contractor agrees to indemnify and hold harmless the City from any and all liability, loss ordamage the City may suffer as a result of claims, demands, costs of judgments against it

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arising from the activities of Contractor.



THE CITY OF YUKON SISTER CITIES INTERNATIONAL.

A nonprofit corporation


ATTEST: ATTEST:


APPROVED BY:



CITY OF YUKON COMPASSIONATE HANDS, INC.

This Agreement is made and entered into this day of2017, by and between the City of Yukon, hereinafter referred to as " City", and Compassionate

Hands, Inc.., a not for profit Corporation, hereinafter referred to as " Contractor".

WITNESSETH:




WHEREAS, it is in the best interest of the citizens of the City ofYukon that the Contractorand the City agree for the provision of certain, hereinafter described services by said Contractor;and,




day ofJune,2018.

2. CONSIDERATION: The City agrees to pay Contractor, as consideration for services forthe citizens of Yukon provided by Contractor the total sum of Twelve Thousand Dollars

12, 000.00), to be paid in monthly installments ofOne Thousand and 00/ 100ths($ 1, 000.00)

each month, upon proper application.




A) Social services to the citizens ofYukon, Canadian County, Oklahoma, including thedistribution of funds to citizens of Yukon, and others; and

B) Provide financially disadvantaged citizens of Yukon with financial assistance forrent, utilities, prescription medications; gasoline, automobile repairs and rerferrals

for food and clothing; and

C) Provide services as a clearinghouse, networking service and referral agency to

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provide services, support and to foster hope for self-sufficiency; and.

D) Transportation services for all disabled and elderly citizens ofYukon, with regard tomedical, nutritional, social and recreational, educations, shopping and limited topersonal needs.





THE CITY OF YUKON COMPASSIONATE HANDS, INC

A not-for- profit corporation


ATTEST: ATTEST:


APPROVED BY:



CITY OF YUKON YOUTH AND FAMILY SERVICES, INC.

This Agreement is made and entered into this day of2017, by and between the City of Yukon, hereinafter referred to as" City", and Youth and FamilyServices, Inc. hereinafter referred to as " Contractor".

WITNESSETH:

WHEREAS, Contractor provides counseling services for citizens of the City ofYukon whocould not otherwise afford those services; and

WHEREAS, part of the counseling services provided by Contractor helps individuals andfamilies address and resolve family and domestic conflicts; and

WHEREAS, Contractor provides shelter for juvenile runaways; and

WHEREAS, the services provided by Contractor protect juveniles and the general publicby providing shelters and counseling for runaways and by providing counseling services forindividuals and families involving in family and domestic conflicts; and

WHEREAS, reducing or preventing crimes or criminal activity and preservation of thepeace, health and safety of the citizens ofthe City of Yukon are legitimate municipal functions; and

WHEREAS, Contractor is in a position to assist the city by providing delinquencyprevention and intervention services to juveniles at risk of delinquent behavior, on probation,deferred, or suspended sentences and for restitution programs through the municipal court; and

WHEREAS, the City recognizes that is available funds may be most efficiently administeredby contracting for these services with a private organization; and

WHEREAS, the City realizes that there is a general community benefit derived from theavailability of these services,




day ofJune,2018.

2. CONSIDERATION: The City agrees to pay Contractor, as consideration for services forthe citizens of the City of Yukon, the sum ofFifteen Thousand Dollars($ 15, 000.00), to bepaid $3, 750.00 per quarter, upon proper application.

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No application shall be considered for payment unless the services set forth in ParagraphThree ( 3) are continuously provided.


A) Contractor shall provide to the City of Yukon and citizens of the City of Yukon,counseling and shelter services according to the policies, procedures, and by- laws ofthe Contractor;

B) Contractor will, within the constraints of available funds and staff, provide

delinquency prevention and intervention services to juveniles at risk of committingdelinquent acts, juveniles on probation, deferred or suspended sentences, and forjuveniles ordered to participate in restitution programs through the municipal courtat such times as requested by the City Manager of the City or the Municipal Judgeof the Yukon Municipal Court.

C) Contractor agrees that when requested, it will account to the City Manger ofthe Cityfor the use of said funds by listing the number ofjuveniles served and specificallysetting forth the services provided and the costs of said services.

D) Contractor agrees to provide a location for community service for youth citizens thatare required to provide community service as a part of a court order.

E) Contractor agrees to provide requested training to first responders as regards totraumatized children and/or children with behavioral challenges, including autismspectrum disorders; and also provide training on the process for referral ofa runawayor homeless youth into the emergency shelter.

F) Contractor agrees, dependent upon the availability of federal funds, to provideindependent living services to homeless youth aged 18 to 21;

G) Contractor agrees to provide drug and alcohol educational services to youth and theirparents.

H) Contractor agrees to provide crisis counselors should there be an emergency cityevent;

I) Contractor agrees to cooperate with city staff in enhancing the grant opportunitiesavailable to the City of Yukon; and

J) Contractor agrees that no funds paid to it pursuant to this contract will accrue directlyor indirectly to the benefit of any private individual other than in the formal servicesprovided to program participants.


4. Contractor agrees to indemnify and hold harmless the City from any and all liability, loss ordamage the City may suffer as a result of claims, demands, costs of judgments against itarising from the activities of Contractor. In addition, Contractor agrees to name the City asan additional insured in amount ofnot less than the maximum exposure of the City under theOklahoma Governmental Tort Claims Act.



THE CITY OF YUKON YOUTH AND FAMILY SERVICES, INC.


ATTEST: ATTEST:


APPROVED BY:



CITY OF YUKON YUKON CHAMBER OF COMMERCE

This Agreement is made and entered into this day of2017, by and between the City of Yukon, hereinafter referred to as " City", and Yukon Chamber

of Commerce hereinafter referred to as " Contractor".

WITNESSETH:

WHEREAS, the Contractor is an experienced nonprofit corporation concerned with the



WHEREAS, it is in the best interest ofthe citizens of the City ofYukon that the Contractorand the City agree for the provision ofcertain hereinafter described services by said Contractor; and,

NOW, THEREFORE, in consideration of the mutual obligation and understanding, theparties agree to the foregoing and as follows:

1. TERM: This agreement shall be from the1st


day ofJune,2018.

2. CONSIDERATION: The City agrees to pay Contractor, as consideration for services forthe citizens of the City ofYukon provided by the Contractor, the sum ofTwo Thousand FiveHundred($ 2, 500.00) per month through the term of this contract. The Contractor agrees to

provide the services described in paragraph 3 below. The monthly payments will begin July1, 2017.

3. SERVICES: In consideration of the City' s above set forth payment, the Contractor agreesto provide services according to the attached 2017 business plan.

4. INDEMNIFICATION: Contractor agrees to indemnify and hold harmless the City fromany and all liability, loss or damage the City may suffer as a result ofclaims, demands, costsof judgments against it arising from the activities of Contractor. In addition, Contractor

agrees to name the City as an additional insured on any liability insurance policiesmaintained by Contractor in amount of not less than the maximum exposure of the Cityunder the Oklahoma Governmental Tort Claims Act.

5. PROPERTY USAGE: Contractor agrees to comply with all policies adopted by the Cityconcerning the use of City property and facilities by private entities, whether those policiesare in existence at the time of the execution of this agreement or are adopted by the Citysubsequent to the execution of this agreement.

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THE CITY OF YUKON YUKON CHAMBER OF COMMERCE


ATTEST: ATTEST:


APPROVED BY:



CITY OF YUKON OKLAHOMA CZECHS, INC.

This Agreement is made and entered into this day of2017, by and between the City ofYukon, hereinafter referred to as" City", and Oklahoma Czechs,

Inc., a nonprofit Corporation, hereinafter referred to as " Contractor".

WITNESSETH:




WHEREAS, it is in the best interest of the citizens of the City ofYukon that the Contractorand the City agree for the provision of certain, hereinafter described services by said Contractor;and,


1. TERM: This agreement shall be from the 1' day ofJuly, 2017, through the30t15

day ofJune,2018.

2. CONSIDERATION: The City agrees to pay Contractor, as consideration for services forthe citizens of Yukon provided by Oklahoma Czechs, Inc. the total sum of One ThousandFour Hundred Fifty-five Dollars ($ 1, 455. 00) to be paid upon proper application.



In addition thereto, the City shall provide:

A) One large dumpster, free of charge, from July 1 through November 1, 2017.

Contractor will pay for the delivery and removal fee of$67. 55. Dumpsters for useat the Czech Festival, including the emptying of dumpsters the evening of the 2017Festival;

B) Clean up before and after the Czech Festival;

C) Police patrol at the Czech Festival;

D) Provide police and fire presence at the Czech building;

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E) Closing of Fifth Street, between Cedar and Birch, during the Czech Festival.

3. SERVICES: In consideration of the City' s above set forth payment, the Contractor agreesto provide the following services:

A) Contractor shall provide to the citizens ofthe City ofYukon and visitors to the CzechFestival, entertainment, information concerning the Czech heritage and culture, artsand crafts, booths and exhibits, and food and drink booths.


4. ' Contractor agrees to indemnify and hold harmless the City from any and all liability, loss ordamage the City may suffer as a result of claims, demands, costs of judgments against itarising from the activities of Contractor. In addition, Contractor agrees to provide the Cityas an additional insured in an amount of not less than the maximum exposure of the Cityunder the Oklahoma Governmental Tort Claims Act.



THE CITY OF YUKON OKLAHOMA CZECHS, INC.


Michael McEachern, Mayo President

ATTEST: ATTEST:


APPROVED BY:



CITY OF YUKON CHISHOLM TRAIL HISTORICAL PRESERVATION

SOCIETY, INC.

This Agreement is made and entered into this day of2017, by and between the City of Yukon, hereinafter referred to as " City", and Chisholm Trail

Historical Preservation Society, Inc., a nonprofit Corporation, hereinafter referred to asContractor".

WITNESSETH:



WHEREAS, the City has a continuing desire to serve the needs of the citizens of Yukon;and,

WHEREAS, Contractor has sponsored an annual Easter on the Prairie since 1988; and,

WHEREAS, Contractor has requested City' s assistance in operation ofEaster on the Prairiefor 2018; and,

WHEREAS, it is in the best interest of the citizens ofthe City ofYukon that the Contractorand the City agree for the provision of certain, hereinafter, described services by said Contractor;and,



day ofJuly, 2017, through the 30`h

day of June,2018.

2. CONSIDERATION: The City agrees as follows, to-wit:

A) Provide police and fire presence on site during event;

B) Provide traffic control;

C) Provide trash push carts for the Easter on the Prairie event( hereinafter referred to asEvent");

D) Provide port-a-potties for the Event in an amount not to exceed Six Hundred and00/ 100ths Dollars ($600.00);

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E) All services provided by the City shall be performed during normal working hoursof each department. In the event of emergencies, services may be provided outsidenormal working hours, with the approval of the department director, provided thenecessary personnel are available, and further provided that performance of suchservices do not violate City policies or regulations.



3. SERVICES: In consideration of the City' s above set forth covenants and agreements, theContractor agrees to provide the following services:

A) Contractor shall conduct a community Easter egg hunt for the citizens of the City ofYukon, known as " Easter on the Prairie" in 2018, specifically accommodatingphysically challenged individuals.

B) Contractor agrees to comply with all policies adopted by City concerning Cityproperty and facilities by private entities, whether such policies are in existence at thetime of execution of this Agreement or are adopted by the City subsequent to theexecution of this Agreement.

C) Contractor agrees to provide City as an additional insured in an amount of not lessthan the maximum exposure ofCity under the Oklahoma Governmental Tort ClaimsAct.

4. Contractor agrees to indemnify and hold harmless the City from any and all liability, loss ordamage the City may suffer as a result of claims, demands, costs of judgments against itarising from the activities of Contractor. In addition, Contractor agrees to provide the Cityas an additional insured in an amount of not less than the maximum exposure of the Cityunder the Oklahoma Governmental Tort Claims Act.



THE CITY OF YUKON CHISHOLM TRAIL HISTORICAL

PRESERVATION SOCIETY, INC.



ATTEST: ATTEST:


APPROVED BY:



CITY OF YUKON CHISHOLM TRAIL HISTORICAL PRESERVATION

SOCIETY, INC.

This Agreement is made and entered into this day of2017, by and between the City of Yukon, hereinafter referred to as " City", and Chisholm Trail

Historical Preservation Society, Inc., a nonprofit Corporation, hereinafter referred to as

Contractor".

WITNESSETH:



WHEREAS, the City has a continuing desire to serve the needs of the citizens of Yukon;and,

WHEREAS, it is in the best interest of the citizens of the City of Yukon that the Contractorand the City agree for the provision of certain, hereinafter, described services by said Contractor;and,


1. TERM: This agreement shall be from thePt


day ofJune,2018.

2. The City shall provide:

The City and the Chisholm Trail Historical Society, Inc. will jointly repair, modify andimprove the land in cooperation and approval of the landowner to create and provide a

facility to hold the Chisholm Trail Roundup.

A) Crews and equipment to provide clean up on city streets prior to the annual festivaland after the festival.

B) On the day prior to the opening of the Festival, the City will place trash containersfor the Festival. The City will provide four( 4) dumpsters, fourteen( 14) ninety( 90)gallon carts, and trash barrels as need, and as available from the Park Department.

The City will empty the trash receptacles each morning of the Festival.

C) Traffic control on public streets by the Yukon Police Department and volunteers.

D) Through its Fire Department, the City will provide water for the Festival. Off-duty

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and volunteer firemen will be in attendance at the Festival, PROVIDED that a fire

or other emergency in the City shall have precedence over the Festival activities.

SERVICES: In consideration of the City' s above set forth covenants and agreements, theContractor agrees to provide the following services:

A) Contractor shall provide to the citizens of the City of Yukon and visitors to theFestival, historical and educational information and living history events, all

associated with the Chisholm Trail Festival.

4. Contractor agrees to indemnify and hold harmless the City from any and all liability, loss ordamage the City may suffer as a result of claims, demands, costs of judgments against itarising from the Chisholm Trail Festival. In addition, Contractor agrees to provide the Cityas an additional insured in an amount of not less than the maximum exposure of the Cityunder the Oklahoma Governmental Tort Claims Act.



THE CITY OF YUKON CHISHOLM TRAIL HISTORICAL

PRESERVATION SOCIETY, INC.



ATTEST: ATTEST:


APPROVED BY:

Gary E. Miller, City Attorney Christian K. Keesee

Property Owner


CITY OF YUKON PROJECT GRADUATION

This Agreement is made and entered into this day of2017, by and between the City ofYukon, hereinafter referred to as" City", and Project Graduation,

an unincorporated association, hereinafter referred to as " Contractor".

WITNESSETH:

WHEREAS, the Contractor is an experienced unincorporated association concerned with

the provision and services to the community; and


WHEREAS, it is in the best interest of the citizens of the City of Yukon that the Contractorand the City agree for the provision of certain, hereinafter described services by said Contractor;and,




day ofJune,2018.

2. CONSIDERATION: The City agrees to pay Contractor, as consideration for services forthe citizens ofYukon provided by Contractor the total sum ofTwo Hundred Fifty($ 250.00),

upon proper application.



3. SERVICES: Inconsideration of the above, the Contractor agrees to provide the followingservices:

A) To use its best efforts to provide a location and activities for high school seniors on

graduation night, such as:

i. Bus transportation from High School parking lot to the PG event location andback to the High School parking lot after the event;

ii. Buffet of food/snacks and beverages;

iii Drawings for prizes;

iv. Carnival-style mid-way games with prizes;v. Inflatable " Big" toys such as a moon bounce; obstacles course, etc.

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vi. Photo Room for having memory pictures made with classmates;vii. Comedic Hypnotist or other evening-ending show.

B) To use its best efforts to provide indirect benefits for the Yukon community as well,such as:

i. Opportunities for parental involvement through volunteering for thefundraisers, and in preparation and implementation ofProject Graduations' sfull night of events;

ii. Opportunities for Yukon students to volunteer for community service duringthe Project Graduation fundraising events, resulting in increased interactionbetween Yukon students and the citizens of Yukon and the surroundingcommunities.

iii. Opportunities for highlighting and recognizing Yukon' s businesses throughthose businesses' generous support of Project Graduation;

iv. Commitments via contract ( signed by Student and Parent) from each YHSSenior that attends to make this a drug and alcohol- free event.

C) Continue in its efforts to educate the public about the dangers of drunk driving.

4. Contractor agrees to put forth its best efforts on behalf of the City herein, and promises toadhere to good business and professional practices in its prosecution and completion of this

program.




THE CITY OF YUKON PROJECT GRADUATION


ATTEST:

City Clerk

APPROVED BY:


Nick Grba Ward 1 2018 Michael McEachern Trustee 1 2017

Larry Taylor Ward 2 2018 John Alberts Trustee 2 2020

Ed Hatley Ward AL 2019 Mike Geers Trustee 3 2018

Bill Baker Ward 3 2020 Vacant Trustee 4 2016

Robert Davis Ward 4 2020 Vacant Trustee 5 2021

Ray Wright Trustee 6 2019

John Nail Trustee 7 2019

Sherry Huston Ward 1 2018

Rena Holland Ward 2 2018

Buddy Carpenter Ward AL 2019 Larry Taylor, Representative

Joe Horn Ward 3 2020

Russ Kline Ward 4 2020

Richard Russell, Representative

Michael McEachern, Alternate

Joe Edwards Ward 1 2018

Ward 2 2018

Lee Clark Ward AL 2019 Ray Wright, Representative

Cathy Wright Ward 3 2020 John Alberts, Alternate

Joe Baumann Ward 4 2020

Mike McEachern, Member

Richard Russell, Alternate

Teddye Sales*

Inez Andrews*

Lee Wells Ward 1 2018

Joyce Roman Ward 2 2018 Genie Vinson, Representative

Jesica Wright Ward AL 2019 Larry Taylor, Alternate

Jeanne Riggs Ward 3 2020

Margaret Albrecht Ward 4 2020

Illona Morris

Terry Beaver

Nancy Novosad

Charles Lee Ward 1 2018 Edwin Shedeck

James Montgomery Ward 2 2018

John Knuppel Ward AL 2019

Tom Thomas Ward 3 2020

Darrell R. Goulden Ward 4 2020

updated 04/10/17

Report of Boards, Commissions and Committees

Planning Commission

Spanish Cove

Board of Adjustment/Board of Appeal

Titles and members of various boards, commissions and committees that are appointed

by the Mayor and City Council are listed below, as well as the expiration date of their term

and the ward they represent. All terms expire June 30th.

Economic Development Auth.

Traffic Commission

Park Board

Sister City Committee

*Members of Ladies' Library Club are appointed by same

OK Environmental Management Auth.

Senior Citizens

ACOG

COWRA

Library Board

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RESOLUTION NO. 2017-10

A RESOLUTION OF THE YUKON CITY COUNCIL ESTABLISHING THE NINE-

ONE-ONE EMERGENCY TELEPHONE FEE RATE FOR CALENDAR YEAR 2018

WHEREAS, the voters and/or governing body of the City of Yukon have approved the

acquisition and operation of an emergency telephone service, together with the levy or

imposition of user fee/tax for such service; and

WHEREAS, said approving authority, service and fee are authorized pursuant to the Nine-One-

One Emergency Act, 63 O.S. Supp., 1987, §2811 et seq., as amended.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of

Yukon that it does, hereby establish the rate for the Nine-One-One Emergency Telephone

Service fee for the calendar year 2018 at three percent (3%) of the recurring charges as

designated by the tariff for exchange telephone service or its equivalent within the City of Yukon

in accordance with said Act beginning January 1, 2018.

The undersigned hereby certify that the foregoing Resolution was duly adopted and approved by

the Mayor and the City Council of the City of Yukon on the 6th day of July, 2017.

____________________________________ Mayor Attest (Seal): ____________________________________ City Clerk

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CITY COUNCIL AGENDA July 6, 2017 - Yukon€¦ · Council Agenda – July 6, 2017 Page 2 2A....

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