City College of San Francisco Carl D. Perkins Career ... · PDF fileCCSF 2017-2018 PERKINS AND...

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CityCollegeofSanFranciscoCarlD.PerkinsCareer&TechnicalEducationAct(PerkinsIV)and

StrongWorkforceProgram(SWP)

COMBINEDFUNDINGOPPORTUNITY

RequestforProposals2017-2018

Proposalsdue:

5:00p.m.

Wednesday,March15,2017

PerkinsOffice–Cloud404,OceanCampus

***LateProposalsWillNotBeAccepted***

Forquestionscontact:

JohnHalpin,AssociateDean,Perkins&WorkExperience

[email protected],(415)452-7013

or

CarmenLamha,AssociateDean,CTEPathways

[email protected],(415)550-4434

CCSF2017-2018PERKINSANDSTRONGWORKFORCEPROGRAMREQUESTFORPROPOSALS

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TableofContents

Section

SectionI: AnnouncementofFundingOpportunity–Page3

SectionII: BackgroundInformation–Page4

SectionIII: EligibilityRequirementsforFiscalYear2017-18–Page4

SectionIV: Accountability–Page10

SectionV:ProcedureforApplyingforFunds–Page13DepartmentandCollaborativeProposalChecklists–Page14

SectionVI:DirectionsforCompletingForms:-TechnologySignOffProcedure-Page15-DepartmentalProposals-Page16-CollaborativeProposals-Page18

SectionVII: Timeline-Page21

Appendix: Resources–Page22

CCSF2017-2018PERKINSANDSTRONGWORKFORCEREQUESTFORPROPOSALS

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I. AnnouncementofFundingOpportunityTheCCSFOfficeofWorkforceandEconomicDevelopmentisissuingthisRequestforProposals(RFP)tosupportandstrengthenCareerandTechnicalEducation(CTE)atCCSF.ThisRFPprovidesthebackgroundinformationandproceduresforapplyingforfundsforthe2017-2018fiscalyear.ThisRFPcombines,forthefirsttime,theapplicationprocessfortwofundingstreams:thelongstandingPerkinsCareerandTechnicalEducationAct(CTEA)fundingandtheStrongWorkforceProgram,anewsourceofworkforcedevelopmentfundingforCaliforniacommunitycolleges.ThisRFPisalignedwiththelargermovementatCCSFtowardintegratedplanningandbudgeting.Inanefforttostreamlineprocesses,theapplicationhasbeenrevisedtoincludequestionsbasedonbothSWPandPerkinsfundingtogenerateinformationapplicabletoeachofthefundingstreams.Departmentsandcollaborationsthatareinterestedinapplyingforfundswillsubmitoneapplicationforbothfundingstreams.TheAllocationSubcommitteewillreviewapplicationsandmakerecommendationsaboututilizingPerkinsand/orSWPfundstosupportqualityproposals.Theinformationprovidedonthepagesthatfollowincludes:

• BackgroundInformationonPerkinsandSWPfunding• EligibilityRequirements,aswellastherequiredusesofbothPerkinsandSWPfunding• AccountabilityMeasures• ProceduresforApplyingforFunds• InstructionsforCompletingForms(bothDepartmentProposalsandCollaborativeProposals)• ATimelinewithDueDates• AnAppendixofadditionalinformationandresources

ProspectiveapplicantsareencouragedtofamiliarizethemselveswiththeRFPandtheProposaltemplatesassoonaspossible.Proposalsaredueby5:00PMonMarch15,2017.Proposalsreceivedafterthedeadlinewillnotbeconsideredinthereviewprocessorbeeligibleforfunding.TheOfficeofWorkforceandEconomicDevelopmentisavailabletoprovidetechnicalassistanceduringtheapplicationprocess.Pleasecontactoneofthefollowingadministratorsifyouhaveanyquestions:JohnHalpin CarmenLamhaAssociateDean,Perkins&WorkExperience AssociateDean,CTEPathways(415)452-7013 (415)[email protected] [email protected]


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II. BackgroundInformationPerkinsCarlD.PerkinsCareerandTechnicalEducationAct(CTEA)TitleI-CfundingsupportstheadvancementandimprovementofCareerandTechnicalEducation(CTE)atCCSF.CongressreauthorizedtheActthrough2012tocontinuethedeliveryofhighquality,comprehensiveCTEprogrammingatcommunitycolleges.In2007-08,CCSFundertookanextensiveprocesstodevelopafive-yearlocalplanthatguidesCCSF’simplementationofthisfundingforthelifeofthelegislation.Since2012,Perkinsfundinghascontinuedtoberolledoverannually.PerkinsTitleI-CfundingisallocatedtodistrictsannuallybasedontheeconomicallydisadvantagedCareerTechnicalEducation(CTE)studentcountsforthedistrict.In2016-17,CCSFreceivedanallocationof$831,835inPerkinsTitleI-Cfunding.Tentativeallocationsfor2017-18willbecomeavailablearoundMarch9,2017.StrongWorkforceProgramTheStrongWorkforceProgram(SWP)isastatewideefforttoproactivelyaddresswidelyrecognizedgapsinworkforcedevelopmentthroughouttheStateofCalifornia.AccordingtotheCaliforniaCommunityCollegesChancellor’sOffice(CCCCO),anestimated1.9millionjobopeningsinCaliforniainthenext10yearswillrequire,atminimum,somecollegeand/oranAssociate’sdegree.Toaddressthisdemand,theCCCCOconvenedastatewideSWPTaskForcein2015toexaminewaystostrengthenCTEstudentsuccessatCalifornia’scommunitycolleges,theprimaryprovidersofjobtraininginthestate.Asaresultofthisdiscussion,inNovember2015thestateSWPTaskForceissuedalistof25recommendationsforimprovingCTEprogramsstatewide.In2016,thestategovernmentannouncedanannual$200millionallocationtoCaliforniacommunitycolleges.Inthefirstyearofallocations,FiscalYear2016-17,CCSFbenefitedfroma$2.7millionSWPallocationtoaddresslocalprogramneeds,anda$1.5millionSWPallocationtomeetregionallabormarketneeds.III. EligibilityRequirementsforFiscalYear2017-2018Thissectionincludesgeneralrequirementsforallapplicants,followedbyspecificfundingrequirementsforPerkinsandSWPfunding.Pleasereviewalloftherequirements.YoumayapplyforfundingthatmeetstherequirementsofeitherPerkinsorSWP,butitisnotnecessarytomeettherequirementsofbothsources.TheAllocationSubcommitteewillmakerecommendationsaboutwhichfundingsourceisanappropriatematchforapplicantrequests.A.GeneralRequirements1.AdvisoryCommitteeRequirementsAllCTEprogramsarerequiredtoholdadvisorycommitteemeetingsatleastonceeveryacademicyear,andCityCollegehasadoptedaprocessforprogramstodocumentandreportonthose


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meetings.ComplyingwithallTitle5,Ed.Code,andaccreditationrequirementsforCTEprogramsisaneligibilityrequirementforreceivingPerkins/SWPfunds.Thoseprogramsthathavenotheldanadvisorycommitteemeetingduringthe2016-17academicyear,and/orhavenotsubmittedtheCCSFformsthatincludeanadvisoryrosterandminutes(toincludemeetingdate,attendees,andoutcomesofthemeeting)areineligiblefor2017-18Perkins/SWPfunds.Ifyouhavenotyetheldyouradvisorycommitteemeetingfor2016-17,youmustdocumentthatyouhaveonescheduledforSpring2017,andyoumusthavesubmitteddocumentationonyour2015-16advisorycommitteemeeting.2.ProgramReview/AnnualPlanRequirementsAswiththepreviousyear’sPerkinsallocationprocess,allrequestsmustbereflectedinProgramReview/AnnualPlans.TheAllocationSubcommitteewillstrivetocollaboratewithothersourcesoffunds,suchastheStudentEquityPlan,theStudentSuccessandSupportProgram(SSSP),theSanFranciscoAdultEducationConsortium,theBasicSkillsInitiative(BSI),andcommunityfunds,toleveragetheworkacrossCCSFtomeetthegoalsoftheEducationMasterPlan.AdditionaldetailsaboutthevariousfundingstreamscanbefoundontheCCSFOfficeofInstitutionalResearchandPlanningProgramFundingMatrix.3.StudentEquityTrainingRequirementsPerkinsandSWPfundsawardedfor2017-18willincludetheexpectationthatawardeesparticipateinthecollege’s2017StudentEquityTraining;PerkinsandSWPstaffandadministratorswillalsoparticipate.Whenawardsareannounced,detailsonthisprofessionaldevelopmentdesignedforCCSFfaculty,staff,andadministratorswillbeincluded.

B.PerkinsFundingRequirements

The2006PerkinsActrequiresthateachTOPCodeincludedinourannualapplicationtothestatemeeteachoftheninerequirementsoverthecourseofthelegislation’simplementation.TOPCodematricesmustbeup-to-date.ThenineRequirementsforUsesofPerkinsare:

1. Strengthentheacademicandcareerandtechnicalskillsofstudentsparticipatingincareerandtechnicaleducationprograms,bystrengtheningtheacademicandcareerandtechnicaleducationcomponentsofsuchprogramsthroughtheintegrationofacademicswithcareerandtechnicaleducationprogramsthroughacoherentsequenceofcourses,suchascareerandtechnicalprogramsofstudy

2. Linkcareerandtechnicaleducationatthesecondarylevelandcareerandtechnicaleducationatthepostsecondarylevel,includingbyofferingtherelevantelementsofnotlessthanonecareerandtechnicalprogramofstudy

3. Providestudentswithstrongexperienceinandunderstandingofallaspectsofanindustry,whichmayincludework-basedlearningexperiences


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4. Develop,improve,orexpandtheuseoftechnologyincareerandtechnicaleducation,whichmayinclude:

§ Trainingofcareerandtechnicaleducationteachers,faculty,andadministratorstousetechnology,whichmayincludedistancelearning;

§ Providingcareerandtechnicaleducationstudentswiththeacademicandcareerandtechnicalskills(includingthemathematicsandscienceknowledgethatprovidesastrongbasisforsuchskills)thatleadtoentryintothetechnologyfields;or

§ Encouragingschoolstocollaboratewithtechnologyindustriestooffervoluntaryinternshipsandmentoringprograms,includingprogramsthatimprovethemathematicsandscienceknowledgeofstudents

5. Provideprofessionaldevelopmentprogramsthatareconsistentwithtosecondaryandpostsecondaryteachers,faculty,administrators,andcareerguidanceandacademiccounselorswhoareinvolvedinintegratedcareerandtechnicaleducationprograms,including—

§ In-serviceandpre-servicetrainingon—

o Effectiveintegrationanduseofchallengingacademicandcareerandtechnicaleducationprovidedjointlywithacademicteacherstotheextentpracticable;

o Effectiveteachingskillsbasedonresearchthatincludespromisingpractices;

o Effectivepracticestoimproveparentalandcommunityinvolvement;and

o Effectiveuseofscientificallybasedresearchanddatatoimproveinstruction;

§ Supportofeducationprogramsforteachersofcareerandtechnicaleducationinpublicschoolsandotherpublicschoolpersonnelwhoareinvolvedinthedirectdeliveryofeducationalservicestocareerandtechnicaleducationstudents,toensurethatsuchteachersandpersonnelstaycurrentwithallaspectsofanindustry;

§ Internshipprogramsthatproviderelevantbusinessexperience;and

§ Programsdesignedtotrainteachersspecificallyintheeffectiveuseandapplicationoftechnologytoimproveinstruction

6. Developandimplementevaluationsofthecareerandtechnicaleducationprogramscarriedoutwithfundsunderthistitle,includinganassessmentofhowtheneedsofspecialpopulationsarebeingmet

7. Initiate,improve,expand,andmodernizequalitycareerandtechnicaleducationprograms,includingrelevanttechnology

8. Provideservicesandactivitiesthatareofsufficientsize,scope,andqualitytobeeffective

9. Provideactivitiestopreparespecialpopulations,includingsingleparentsanddisplacedhomemakerswhoareenrolledincareerandtechnicaleducationprograms,forhighskill,highwage,orhighdemandoccupationsthatwillleadtoself-sufficiency.


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PermissiveUsesofPerkinsFunds

Applicantsmayproposeactivitiesthatimproveprogramsinthefollowingways:1. Involveparents,businessesandlabororganizationsinthedesign,implementationandevaluation

ofCTEprograms.2. Providecareerguidance,academiccounselingforstudentsparticipatinginCTEAprogramsthat

improvesgraduationratesandprovidesinformationonpostsecondaryandcareeroptions,andprovidesassistanceforpostsecondarystudentsandadults.

3. Localeducationandbusinesspartnerships,includingwork-relatedexperiencesforstudents,adjunctfacultyarrangementsforqualifiedindustryprofessionalsandindustryexperienceforteachersandfaculty.

4. Provideprogramsforspecialpopulations5. Assistcareerandtechnicalstudentorganizations6. Providementoringandsupportservices7. Leasing,purchasing,upgradingoradaptingequipmentincludinginstructionalaidsandpublications

(includingsupportforlibraryresources)designedtostrengthenandsupportacademicandtechnicalskillachievement.

8. TeacherpreparationprogramsthataddresstheintegrationofacademicandCTEandthatassistindividualswhoareinterestedinbecomingCTEfaculty,includingindividualswithexperienceinbusinessandindustry.

9. Developingandexpandingpostsecondaryprogramofferingsattimesandinformatsthatareaccessibleforallstudents,includingthroughtheuseofdistanceeducation.

10. Developinginitiativesthatfacilitatethetransitionofsub-baccalaureateCTEstudentsintobaccalaureatedegreeprograms,includingarticulationagreements,dualenrollmentprograms,academicandfinancialaidcounselingandotherinitiativestoovercomebarriersandencourageenrollmentandcompletion.

11. Providingactivitiestosupportentrepreneurshipeducationandtraining.12. ImprovingordevelopingnewCTEcourses,includingthedevelopmentofprogramsofstudyfor

considerationbythestateandcoursesthatprepareindividualsacademicallyandtechnicallyforhigh-skill,high-wageorhigh-demandoccupationsanddualorconcurrentenrollmentopportunities.

13. Developingandsupportingsmall,personalizedcareer-themedlearningcommunities.14. Providingsupportforfamilyandconsumersciencesprograms.15. ProvidingCTEprogramsforadultsandschooldropoutstocompletesecondaryeducationor

upgradetechnicalskills.16. ProvidingassistancetoindividualswhohaveparticipatedinservicesandactivitiesundertheActin

continuingtheireducationortrainingorfindinganappropriatejob.17. Supportingtrainingandactivities(suchasmentoringandoutreach)innon-traditionalfields.18. Providingsupportfortrainingprogramsinautomotivetechnologies.19. Poolingaportionofsuchfundswithaportionoffundsavailabletootherrecipientsforinnovation

initiatives.20. SupportingotherCTEactivitiesconsistentwiththepurposesoftheAct.


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UnallowablePerkinsExpenditures:• Supplanting• Construction• FacilitiesandFurniture• Studentexpensesordirectassistancetostudents

C.StrongWorkforceProgramFundingRequirementsTheCCSFStrongWorkforceProgramStrategicPlan(2017-2020)hasfourmaingoals:1. SupportallCCSFstudentsinrealizingtheircareeraspirations;2. IncreaseCTEstudentenrollment,success,andcompletion;3. IncreaseCTEstudentwork-basedlearningopportunitiesandpost-programjobplacement,

retention,andearningsinstudents’chosenfieldofstudy;4. AlignCCSFCTEprogramsandoccupationalclusterswithregionalworkforcedevelopment

supplyanddemand.PleasereviewtheSWPStrategicPlanathttp://www.ccsf.edu/en/educational-programs/cte/faculty-resources/SWP.htmlSWPFundingAreas:TosupportthegoalsaboveandintegrateplanningwithotherCCSFplanninginitiatives,theSWPTaskForceidentifiedasetofrecommendationstoguidedecision-makingregardingfutureSWPallocations.Specifically,theTaskForcerecommendedthatSWPfundsbeappliedineight(8)criticalareas,withattentiontotheneedforfacultyreassignedtimetoaccomplishobjectives.RecommendationsforthepossibleuseofSWPfundsinclude,butarenotlimitedto,thefollowing:1. EnrollmentDevelopment:

• StrengthenCTEprogramoutreachandenrollment• EncourageenrollmentgrowthacrossCCSFoccupationalclusters

2. ProgramEnhancement:• StrengthenexistingCTEprogramsandoccupationalclustersatCCSF• Addressgapsinfunding• Encouragethedevelopmentofinnovativecurriculum• Supportstudentsuccessstrategies,suchaslearningcommunities• Decreasesystembarrierstocompletion,suchassequencingandprogramadvising• Increasejobplacementsupport• Deepenindustryengagement• Fundupdatedequipmentsuppliesandfacilities


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3. Innovation:• SupportandexpeditenewCTEcurriculumdevelopment• SeednewCTEprograms,basedonlabormarketdemand• Engagestudentalumniinsupportingcurrentstudents• Mappathwaysforstudentsthatoutlinestackablecertificatesconnectedtoemployment

opportunitiesontheirwaytodegreesandtransfer.

4. Infrastructure:• StrengthentheinstitutionalinfrastructuretogrowCTEprogramsacrossCCSF• Investincommunications• ImprovecoordinationbetweenCTEprogramsandrelatedservices• Expanddataresearchcapacity• Internshipandjobplacement• Increasedinformationalexchangewithstudentdevelopmentprofessionals• DualenrollmentagreementswithK-12schooldistricts• IncreaseCTEprogrammarketing;outreachtoemployers,industryassociations,andtrade

unions• ExpanddisabilitysupportservicesforCTEstudents• Improvesector-relatedcareerguidanceforCTEandoccupationalclusterstudents• ProvideadministrativesupportfordepartmentstomanageCTE-relatedgrants

5. IntegratedStudentSupportServicesandInstruction:• Fundcampus-basedequitablesupportservicesaimedatsupportingretention,completion,and

jobplacementwithoutamarkedachievementgap• ProvidetutoringservicesforstudentsinCTEprogramsandoccupationalclusters• IncreaseprofessionalexchangebetweenCTEfacultyandCounselingfaculty

6. ProfessionalDevelopment:• ProvideprofessionaldevelopmentforCCSF’sinternalstakeholderssuchasfaculty,classified

staff,students,trustees,andadministratorsrelatedtopathways,datamanagement,andotherworkforcedevelopmenttopics

• Developcareerpathway-relatedprofessionaldevelopmentforCCSF’sexternalstakeholderssuchasK-12partners,communitybasedorganizations,industry,laborandgovernmentorganizations

7. One-TimeCapitalInvestments:• Helpfundfacilityrenovationandothercapitalinvestmentsneededtomaintainasafe,

supportive,andqualitylearningenvironment

8. DesignatedStaff:


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• Ensurethecontinuityofessential,designatedpositionstosupportSWPcomplianceandreporting,documentCTEprogramachievements,andfurthertheworkofpathways/occupationalclusters.

SWPEligibilityCriteria:CCSFwillprioritizeestablishedCTEprogramsinitsSWPallocationsprocess.However,allCCSFdepartments,programs,andservicesareencouragedtoapplyiftheycandemonstratethattheyarepartofacollaborativeprojectwithanexistingorproposedCTEprogram,assiststudentswithcareergoals,oradvancetheworkofoccupationalclusters.AlldepartmentsandprogramsinterestedinreceivingSWPallocationsarerequiredtomeetthefollowingeligibilitycriteria:1. MustrespondtoprioritiesidentifiedthroughtheProgramReview/AnnualPlanprocess2. Mustrespondtocurrentand/oremergingindustryneeds,asdocumentedbyindustryadvisory

groups,partners,andthroughregionalLMIdata3. Mustbeabletotrackandprovidedetaileddatafortherequiredstateperformancemetrics4. MustbewillingtoparticipateininternalevaluationsoftheSWP-fundedprogramsUnallowableSWPExpenditures:

• Supplanting• GoodsandServicesforPersonalUse• Entertaining• Alcohol• Lobbying• Fundraising• Donations

IV. Accountability

A. PerkinsCoreIndicatorReportsPerkinslegislationemphasizesaccountability.Applicantsshouldaddresstheirprogram’scoreindicatordataonstudentoutcomesthroughouttheirproposal.PerkinsCoreIndicatorsaredefinedasfollows:

§ CoreIndicator1:TechnicalSkillAttainment–Studentattainmentofchallengingcareerandtechnicalskillproficiencies,includingstudentachievementontechnicalassessmentsthatarealignedwithindustry-recognizedstandards,ifavailableandappropriate.

§ CoreIndicator2:Credential,Certificate,orDegree–Studentattainmentofanindustry-recognizedcredential,acertificate,oradegree.

§ CoreIndicator3:StudentPersistenceorTransfer–Studentretentioninpostsecondaryeducationortransfertoabaccalaureatedegreeprogram.


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§ CoreIndicator4:StudentPlacement–Studentplacementinmilitaryserviceorapprenticeshipprogramsorplacementorretentioninemployment,includingplacementinhighskill,highwage,orhighdemandoccupationsorprofessions.

§ CoreIndicator5,Part1&Part2:NontraditionalParticipationandCompletion–Studentparticipationin,andcompletionof,careerandtechnicaleducationprogramsthatleadtoemploymentinnontraditionalfields.

WhilecoreindicatordatamaynotbeconclusiveforallTOPCodes,thereportsarerecognizedasaviabletoolforanalyzingprogrampatternsandtrendsovertime.Usethedatatoassistwithprogramplanningandtojustifyyour2016-17proposal.YoumayalsousethedatatohelpinformthedecisionregardingtheTOPCodesforwhichyourdepartmentseeksfunding.TheAllocationSubcommitteerequiresthatdepartmentalproposalssubmitrelevantprogramCoreIndicatorReportswithcompletedproposals.ThesearenotrequiredforCollaborativeprojects.

Stepbystepinstructionsforretrievingyourdepartment’sCoreIndicatorSummaryreportarebelow.ThereportshowsgoalsestablishedbyStateandFederallegislationthatallprogramsshouldstrivetoachieveforeachcoreindicator.

HowtoretrieveyourCoreIndicatorreports:PleasedownloadCoreIndicatorreportsatthislink:https://misweb.cccco.edu/perkins/Core_Indicator_Reports/Default.aspx

• Clickonthe“Forms”link.• Clickonthemostrecentyear“Form1PartFby6-digitTOPCode–College”link• Select“SanFrancisco,CityCollegeof”fromthedropdownmenu• Select“FiscalYear”2015-16fromthedropdownmenu• ChooseyourprogramTOPCodeandNamefromthedropdownmenuontheright• Clickon“Viewreport”buttononthefarright-handsideofthewebpage

Selectaformat(PDForExcel)andclickExport.Thereportwillbedownloadedtoyourcomputer.

B. StrongWorkforceProgramAccountabilityForboththelocalandregionshareoftheStrongWorkforceProgramfunding,CCSFwillneedtosetprojectionsfortheperformanceofeachprogram.ApplicantswillindicatewhichSWPmetricswillbeatargetfortheproposedproject.SWPmetricsinclude:Programsize:

• Numberofenrollments

Completion:• Numberofstudentswhoearnadegreeorcertificate• Numberstudentswhotransfertoafour-yearinstitution

Employment:


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• EmploymentrateatthesecondandfourthfiscalquartersafterstudentsexittheCaliforniacommunitycollegesystem

• Proportionofexitersinajobcloselyrelatedtotheirfieldofstudy

Earnings:• EarningsinthesecondfiscalquarterafterstudentsexittheCaliforniacommunitycollege

system• Percentchangeinearnings• Proportionofstudentswhoattainedtheregionallivingwage

PleaseseethelinkbelowforadditionalbackgroundonSWPMetrics:http://doingwhatmatters.cccco.edu/portals/6/docs/sw/Strong%20Workforce%20Metrics.pdf

C. OtherData/Reports

Usingadditionaldataforprogramplanningandassessmentisstronglyencouraged.Thesemayinclude:

• locallabormarketresearchwww.labormarketinfo.edd.ca.gov/,• ReportsandenvironmentalscansproducedbytheCACommunityCollege’sEconomicand

WorkforceDevelopmentprogramandtheDoingWhatMattersforJobsandtheEconomyframeworkwww.cccewd.net

• CTEOutcomesSurveyhttp://cteos.santarosa.edu• CentersofExcellencereportsanddatatools:www.coeccc.net.Inparticular:

o DemandandSupplytools:http://coeccc.net/supply-demand/o RegionalLaborMarketAssessment:

http://coeccc.net/documents/Regional%20Assessment_Bay_FINAL_lc.pdf• ProgramoutcomedatafromtheStudentSuccessScorecard

http://scorecard.cccco.edu/scorecard.aspx• Launchboardhttp://doingwhatmatters.cccco.edu/LaunchBoard.aspx,orotherdatasources

housedintheChancellor’sOffice• studentand/oremployersurveys• licensing/accreditationdata• focusgroupresults• departmentaldatacubesonArgosshowingdemographics,enrollments,oroutcomes• SLOdata

D. ProgressReportsforFundedProposals


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Alldepartmentalorcollaborativeproposalsthatreceivefundingduringthe2017-18programyearwillberequiredtoprovideabriefprogressreportNOLATERthan5businessdaysaftertheendofthefirstthroughthirdquarter,regardlessoftheacademiccalendar.Thosedatesare:

October6,2017forQ12017-18January8,2018forQ22017-18April6,2018forQ32017-18

AmorecompletesummaryreportwillbedueonJuly9,2018forQ42017-18.ThePerkinsandSWPadministratorswillsendoutremindersandreportingformatstograntees.

V. ProcedureforApplyingforFunds

AlldepartmentsandcollaborativegroupsinterestedinapplyingforPerkins/SWPfundsforacademicyear2017-18areadvisedtocompletethefollowingactivities:

1. OrganizeaPlanningTeam.Forindividualdepartmentproposals,includethechairandprogramfaculty.Forcollaborativegroups,engageallrelevantandeffecteddepartmentchairsandrelatedfaculty.

2. ConveneyourPlanningTeamtoanalyzelabormarketandcoreindicatordata,establishprioritiesforfundingrequests,andplanandassigntasksforproposalcompletion.TheAssociateDeanslistedonthecoverpagecanprovidetechnicalassistance.

3. Completeallrequiredforms(seenextsection,DirectionsforCompletingForms).UsetheProposalScoringRubrictoguidecompletionofproposal,andusetheProposalChecklisttomakesureyousubmitacompleteproposal.

4. Submitthefollowingby5:00p.m.,Wednesday,March15,2017:

• Oneelectroniccopy(WORDdoc)toJohnHalpin,[email protected],[email protected]

• Twelve(12)hardcopiestothePerkinsOffice,Cloud404,MailboxC30,OceanCampus


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DEPARTMENTPROPOSALCHECKLISTCoverpageandsign-off10points

AdvisorycommitteestatementProgramReview/AnnualPlanstatementTechnologyrequestsincludeITSsignoffAllrequiredsignaturesCoreIndicatorsummarycompleted

ProposalNarrative–sixquestions80points

1.Executivesummary.(½page.10points)2.Labormarket.(1page.15points)3.Programimprovementissues.(1page.20points)CompletePerkinsCoreIndicatorsandSWPMetricscharts4.Workplanform.(nopagelimit.25points)5.Person(s)responsible(5points)6.Projecttimeline(5points)

ProjectBudget20points

Prioritized,detailedbudget,nopagelimit

ProgressReport20points

NopagelimitRequiredusesoffundsform

SUBMISSIONoffullproposalby5:00pmMARCH15,2017

One(1)electroniccopy(WORD)[email protected],[email protected](12)hardcopiesdeliveredtoPerkinsOffice,Cloud404,MailboxC30.

COLLABORATIVEPROPOSALCHECKLIST

Coverpageandsign-off10points

AdvisorycommitteestatementProgramReview/AnnualPlanstatementTechnologyrequestsincludeITSsignoffAllrequiredsignatures

ProposalNarrative–sevenquestions80points

1.Executivesummary.(½page.10points)2.Labormarket.(1page.15points)3.Programimprovementissues.(1page.15points)CompletePerkinsCoreIndicatorsandSWPMetricscharts4.Workplanform.(nopagelimit.25points)5.Graphicrepresentationofcollaborativeproject(5points)6.Person(s)responsible(5points)or7.Projecttimeline(5points)

ProjectBudget20points

Prioritized,detailedbudget,nopagelimit

ProgressReport20points

Nopagelimit

SUBMISSIONoffullproposalby5:00pmMARCH15,2017

One(1)electroniccopy(WORD)[email protected],[email protected](12)hardcopiesdeliveredtoPerkinsOffice,Cloud404,MailboxC30.


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VI.DirectionsforCompletingForms

TechnologySign-OffProcedureAlldepartmentalorcollaborativeproposalsthatarerequestingcomputers,software,orclassroomtechnologymustgetapprovalfromITS.ThiswillallowITStoguideyourproposedpurchases,andensurethatITShascapacitytoservicenewequipmentorsoftwareafterpurchase.ITShasofferedtoconsultwithdepartmentspriortotheFebruary24technologyapprovalsubmissiondeadline.ITSwillNOTreviewyourrequestsforpedagogicalorlabormarketjustification;thatisthepurviewofthePerkins/SWPAllocationSubcommittee.ThismeansthatyoucansubmityourtechnologyrequeststobelistedontheProjectBudget,alongwiththeproposalcoverpage,forreviewandapprovalsignaturewhileyouaredevelopingthenarrativeportionofyourproposal.

Friday,February24,2017,5:00p.m.

2017-2018Proposalsrequestingcomputers,software,orclassroomtechnologymustbesubmittedtoITSforreviewandapproval.DepartmentsareencouragedtoconsultwithITSaboutrequests.

• SubmitanitemizeddescriptionofyourrequestandProposalCoverPage,ortheseparateTechnologySignOffpagetoITSOfficeManager,RuriSaito,Batmale130,MailboxLB2,by5:00p.m.

• Proposalsnotsubmittedbythisdeadlinewillnotbeconsidered

Friday,March3,2017 AllrequestsforITSapprovalwillbereturnedtoproposalauthornolaterthan3/3/17.

CompletingProposalForms

DepartmentandCollaborativeProposalsrequireseparateapplications.Bothtypesofproposalsarecompetitiveandrequirethecompletionofallrequiredcomponents.AsuccessfulproposaldescribesaprojectthataddressesidentifiedneedsforimprovementsinstudentoutcomesasdescribedinthePerkinsCoreIndicatorsand/orSWPMetrics(participation,retention,technicalskillattainment,completion,employment,earnings,andnon-traditionalparticipation);isevidence-based;isallowableunderPerkins/SWP;andislikelytosucceed.Theconnectionsbetweentheneed,theproposal,andthebudgetareclearandunambiguous.Adescriptionofeachtypeofapplicationfollows.BesuretousetheProposalChecklistonpage13toassurethatyourproposaliscomplete.


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DepartmentProposals

Reminder:Departmentsmaysubmitonlyoneproposalwiththeexceptionoflarge,divergentanddiversedepartments,whichmaysubmitmorethanone.ThosedepartmentseligibleformultipleproposalsareBusiness,EngineeringandHealthCareTechnology.Eachproposalshouldincludeallprogrammaticrequests.

Submittwelve(12)hardcopiesandone(1)electroniccopyofthefollowingforms.A.DepartmentProposal–SignoffandCoverPage(10points)

Completeallinformationrequestedandincludeallsignatures.

AttachtheCOMPLETEDandSIGNEDCoreIndicatorsummaryreport(seedirectionsforobtainingtheseonpage11).Atthebottomoftheformisaplacetototalthenumberofindicatorsthatareabovenegotiatedtargets,thenumberthatarebelownegotiatedtargets,andthenumberthatareshownasNA/NR.Enterthesetotalsontheappropriatelines(yournumbersMUSTaddupto34).

Notethetechnologysign-offprocessdescribedonthecoversheet.Proposalsthatdonotcomplywiththisprocesswillnotbeconsidered.

“Applicantsrequestingcomputers,software,orclassroomtechnologymustgetapprovalfromInformationTechnologyServicesinordertoassurethatITSguidesyourproposedpurchasesandhasthecapacitytoservicenewequipment.ALLsuchproposalsmustbeturnedintoRuriSaito,ITSOfficeManager,Batmale130,NOLATERTHANFebruary24.ITSwillreview&approveproposals,andreturnthemtoyouNOLATERTHANMarch3.YouhaveuntiltheproposalduedateofMarch15tomakeeditsorchanges.”

B.DepartmentProposal-Narrative(80points,pagelimitsforeachquestion).Completetheformprovidedtoanswerthesixspecificquestions.Pleaserespondfullytoeachquestionandfollowtherequiredformat.

1. Executivesummary,includingabriefstatementofneed,descriptionoftheproject,anticipatedoutcomes,andsuccessmetrics.MAXIMUM½page,12pointfont,singlespaced,1inchmargins.10points

2. Whatlabormarketdoesyourprogramserve?Establishalabormarketneedandjobopportunitiesforyourstudents,anddocumentitusinglabormarketinformationandindustryfeedback.(PleasereferenceProgramReview/AnnualPlanquestionsrelatedtoDataTrendsandExtentofBenefit).MAXIMUM1page,12pointfont,singlespaced,1inchmargins.15points

3. Withthislabormarketinmind,whatareyourdepartment’sprimarycareerandtechnicaleducationprogramimprovementissues?WhatCoreIndicatordataandSWPmetricsdoesyourproposedprojectaddress?(PleasecompletetheCoreIndicatorchartandSWPmetricschartandincludeanexplanationifnecessary)Describeprogramimprovementplansthatarebasedinlabormarketneedandstudentsuccess.(PleasereferenceProgramReviewrelatedtomajorplanning


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objectives,orAnnualPlanResourceRequests,linktoyourunitplanningobjectives).MAXIMUM1page,12pointfont,singlespaced,1inchmargins.20points

4. Describeyourworkplantoimplementtheproposedprogramimprovements.Completetheworkplantemplate(table)todescribeandprioritizethoseactivities,anddescribethespecificandmeasureableoutcomesofthoseactivities.AddressEligibilityRequirements.(Ifrequestingcomputerhardware/softwaretoreplacecurrenttechnology,indicateageofhardware,versionofsoftwaretobereplaced).Describetheanticipatedimpactonstudents’learningoutcomes—includingPerkinscoreindicatorsandSWPmetrics.Ifapplicable,statethespecificproductorserviceresultingfromthisproject.(PleasereferenceProgramReviewquestionsrelatedtoplanningobjectivesforNextYear,priorityuseforadditionalfunds,andanyassessmentsofstudentlearningoutcomes).NOPAGELIMIT,butanswermustbeintableformatprovided.25points

5. Whois/aretheperson(s)responsibleforthisproject?5points

6. Whatisthetimelineforcompletingthisproject?5points

Narrativesnotwritteninthisformatwillnotbereviewed.

Competitivenarrativesshould:

§ AddresshoweffortswillbemadetomeettheEligibilityRequirements

§ Uselabormarketdata,coreindicatorsresults,SWPmetrics,and/orotherrelevantstudentoutcomedatatoindicateneed,justifyactivitiesandspeaktoexpectedstudent/programimprovements

§ Makeclearconnectionsbetweentheproposal,theworkplan,andthebudgetrequest.

§ Anyrequestsforcomputerhardware,software,orclassroomtechnologyshouldbedirectlyconnectedtoprogramimprovement.Forapplicantsrequestingcomputerhardware,software,orclassroomtechnology,signaturesmustbesecuredfromITS,followingtheproceduresdescribedonthecoversheet.

C.DepartmentProposal-Budget(20points,nopagelimit)

UseBudgetDetailtoidentifyhowfundswillbeused—providingaclearanddetailedexplanationforeachlineitem.Stateothersourcesofsupportandplanstoinstitutionalizetheactivities.RefertoBudget—ObjectofExpenditures/Classificationstodetermineexpenditureclassifications.Budgetitemsshouldclearlyrefertospecificactivitiesstatedintheworkplan(question4).

Rememberto:

§ Stateprioritiesforfundinginorderofimportance.Wealwaysgetrequeststhatfarexceedwhatisavailabletoallocate.ClearlyprioritizedandexplainedbudgetshelptheAllocationSubcommitteemakedecisionswhenthefullamountofaproposalcannotbefunded.


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§ NoteanyitemsrequestedinindividualDepartmentProposalsthatconnecttoitemsrequestedinCollaborativeProposals.

D.DepartmentProposal-ProgressReport(20points,nopagelimit)

1. UsetheProgressReportformtoaddresstheamountofPerkins/SWPfundsawardedhistorically,howtheyhavebeenusedinthepast/todate,includinghowtheyhaveimpactedthedepartment,improvedstudentsuccessandassistedyourdepartmentinachievingstatedobjectives.IfyourdepartmenthasneverreceivedPerkins/SWPfundspleasestate“Non-applicable”ontheProgressReportandyourscoreswillbeadjustedaccordingly.

2. Requiredusesoffunds:Completethetableoftheninerequiredusesoffunds,statingwhethereachiscurrentlymetorunmet.Besuretoincludeplanstoaddressanyunmetrequirementsinyourworkplan(question4).

CollaborativeProposals

Collaborativeproposalsshouldbesubmittedbyteamsoftwoormoredepartmentsworkingtogether.Examplesofcollaborativeproposalsmightbethesharingoftechnologyacrossmultipledepartmentstokeepcurrentwithindustryexpectationsorthedevelopmentofanewprogramthatrequirestheinvolvementoftwoormoredepartmentstoaddressanemergingworkforceopportunity.Submitonlyonecollaborativeproposalperteam.(AnyrelevantinformationfromProgramReviewshouldbeincludedintheseproposals).

Submittwelve(12)hardcopiesandone(1)electroniccopyofthefollowingforms.

A.CollaborativeProposal-–SignoffsandCoverPage(10points)

Completeallinformationrequestedandincludeallsignatures.CoreIndicatorsummaryreportsarenotrequiredforcollaborativeproposals.

Notethetechnologysign-offprocessdescribedonthecoversheet.Proposalsthatdonotcomplywiththisprocesswillnotbeconsidered.

“Applicantsrequestingcomputers,software,orclassroomtechnologymustgetapprovalfromInformationTechnologyServicesinordertoassurethatITSguidesyourproposedpurchasesandhasthecapacitytoservicenewequipment.ALLsuchproposalsmustbeturnedintoRuriSaito,ITSOfficeManager,Batmale130,NOLATERTHANFebruary24.ITSwillreview&approveproposals,andreturnthemtoyouNOLATERTHANMarch3.YouhaveuntiltheproposalduedateofMarch15tomakeeditsorchanges.”

B.CollaborativeProposal-Narrative(80points,pagelimitsforeachquestion).Completetheformprovidedtoanswerthesevenspecificquestions.Pleaserespondfullytoeachquestionandfollowtherequiredformat.


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1. Executivesummary,includingabriefstatementofneed,descriptionoftheproject,anticipatedoutcomes,andsuccessmetrics.MAXIMUM½page,12pointfont,singlespaced,1inchmargins.10points

2. Whatlabormarketdoesyourcollaborationserve?Establishalabormarketneedandjobopportunitiesforyourstudents,anddocumentitusinglabormarketinformationandindustryfeedback.(PleasereferenceProgramReview/AnnualPlanquestionsrelatedtoDataTrendsandExtentofBenefit).MAXIMUM1page,12pointfont,singlespaced,1inchmargins.15points

3. Withthislabormarketinmind,whatareyourdepartment’sprimarycareerandtechnicaleducationprogramimprovementissues?WhatCoreIndicatordataandSWPmetricsdoesyourproposedprojectaddress?(PleasecompletetheCoreIndicatorchartandSWPmetricschartandincludeanexplanationifnecessary)Describeprogramimprovementplansthatarebasedinlabormarketneedandstudentsuccess.(PleasereferenceProgramReviewrelatedtomajorplanningobjectives,orAnnualPlanResourceRequests,linktoyourunitplanningobjectives).MAXIMUM1page,12pointfont,singlespaced,1inchmargins.15points

4. Describeyourworkplantoimplementtheproposedprogramimprovements.Completetheworkplantemplate(table)todescribeandprioritizethoseactivities,anddescribethespecificandmeasureableoutcomesofthoseactivities.AddressRequiredUsesofFunds.(Ifrequestingcomputerhardware/softwaretoreplacecurrenttechnology,indicateageofhardware,versionofsoftwaretobereplaced).Describetheanticipatedimpactonstudents’learningoutcomes—includingPerkinscoreindicatorsandSWPmetrics.Ifapplicable,statethespecificproductorserviceresultingfromthisproject.(PleasereferenceProgramReviewquestionsrelatedtoplanningobjectivesforNextYear,priorityuseforadditionalfunds,andanyassessmentsofstudentlearningoutcomes).NOPAGELIMIT,butanswermustbeintableformatprovided.25points

5. Graphicrepresentationofcollaborativeproposal,showinghowyourdepartmentswillorganizetoachievetheproposedobjectives.MAXIMUM1page.5points

6. Whois/aretheperson(s)responsibleforthisproject?5points7. Whatisthetimelineforcompletingthisproject?5points

Narrativesnotwritteninthisformatwillnotbereviewed.

Competitivenarrativesshould:

§ AddresshoweffortswillbemadetomeettheRequiredUsesofFundsandPermissiveUsesofFunds

§ Uselabormarketdata,coreindicatorsresults,SWPmetricsand/orotherrelevantstudentoutcomedatatoindicateneed,justifyactivitiesandspeaktoexpectedstudent/programimprovements


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§ Anyrequestsforcomputerhardware,software,orclassroomtechnologyshouldbedirectlyconnectedtoprogramimprovement.Forapplicantsrequestingcomputerhardware,software,orclassroomtechnology,signaturesmustbesecuredfromITS,followingtheproceduresdescribedonthecoversheet.

C.CollaborativeProposal-Budget(20points,nopagelimit)

UseBudgetDetailtoidentifyhowfundswillbeused—providingaclearanddetailedexplanationforeachlineitem.Stateothersourcesofsupportandplanstoinstitutionalizetheactivities.RefertoBudget—ObjectofExpenditures/Classificationstodetermineexpenditureclassifications.Budgetitemsshouldclearlyrefertospecificactivitiesstatedintheworkplan(question4).

Rememberto:

§ Stateprioritiesforfundinginorderofimportance.Wealwaysgetrequeststhatfarexceedwhatisavailabletoallocate.ClearlyprioritizedandexplainedbudgetshelptheAllocationSubcommitteemakedecisionswhenthefullamountofaproposalcannotbefunded.

§ NoteanyitemsrequestedinindividualDepartmentProposalsthatconnecttoitemsrequestedinCollaborativeProposals.

D.CollaborativeProposal-ProgressReport(20points,nopagelimit)

UsetheProgressReportformtoaddresstheamountofPerkins/SWPfundsawardedhistorically,howtheyhavebeenusedinthepast/todate,includinghowtheyhaveimpactedthedepartment,improvedstudentsuccessandassistedyourdepartmentinachievingstatedobjectives.IfyourdepartmenthasneverreceivedPerkinsfundspleasestate“Non-applicable”ontheProgressReportandyourscoreswillbeadjustedaccordingly.


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VII. Timeline

January27,2017 RequestforProposalsreleased

Throughout

February,2017

Dropinorbyappointmenthelpsessionsforapplicants

February24,2017 DepartmentsproposingtechnologymustconsultwithITSandreceivesignoffperdirectionsinRFP.

March15,2017 ProposalsdueinPerkinsoffice(ElectronicWorddocumentsMUSTbesubmittedinadditiontohardcopywithwetsignatures)

April13,2017 AllocationSubcommitteemeetstomakefundingdecisions

April22,2017 Awardlettersissued

REPORTINGDATES

Friday,April7,2017 Q32016-17Progressreportdue

Friday,July7,2017 Q42016-17Summaryreportdue

Friday,October6,2017 Q12017-18Progressreportdue

Monday,January8,2018 Q22017-18ProgressreportdueFriday,April6,2018 Q32017-18Progressreportdue

Monday,July9,2018 Q42017-18Summaryreportdue


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APPENDIX–RESOURCESBudget—Object of Expenditures/Classifications

Object of Expenditure

Classification Description

1000 Instructional Salaries Instructors, Counselors, Supervisors’ Salaries: Name/Classification (Days/hours) x (Daily/hourly rate) = $

2000 Non-Instructional Salaries Classified Salaries, Non-instructional: Name/Classification (Days/hours) x (Daily/hourly rate) =$ Instructional Aides’ Salaries: Name/Classification (Days/hours) x (Daily/hourly rate) = $

3000 Employee Benefits

Rate by percentage

4000 Supplies & Materials List type and costs for instructional and non-instructional supplies and materials (have a useful life of less than one year, i.e. office, library, medical, food periodicals, magazines, pictures, maps, computer software).

5000 Other Operating Expenses & Services

List type and costs (includes travel and per diem, dues and memberships, postage, rents, leases and repairs) Subcontractors: Name (daily/hourly rate) Identify specific service to be rendered

6000 Capital Outlay List type and costs Equipment (i.e., computer hardware, desks, chairs, etc.)

7000 Other Outgo


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2006 Carl D. Perkins Career & Technical Education Act Definition of Requirements

All Aspects of Industry:

“Provide students with strong experience in and understanding of all aspects of an industry, which may include work-based learning experiences”

“All aspects of industry includes, with respect to a particular industry that a student is preparing to enter, planning, management, finances, technical and production skills, underlying principles of technology, labor and community issues, health and safety, and environmental issues related to that industry.”

CTE and Academic Integration:

“Strengthen the academic and career and technical skills of students participating in career and technical education programs, by strengthening the academic and career and technical education components of such programs through the integration of academics with career and technical education programs through a coherent sequence of courses, such as career and technical programs of study”

“Coherent sequence of courses means a series of courses in which vocational and academic education are integrated and which directly relates to and leads to both academic and occupational competencies. The term includes competency-based education, academic education, and adult training and retraining course.”

K-12 Connections & Programs of Study:

“Link career and technical education at the secondary level and career and technical education at the postsecondary level, including by offering the relevant elements of not less than 1 career and technical program of study.”

“The programs of study must incorporate secondary and postsecondary education elements; include academic and career technical content in a coordinated, non-duplicative progression of courses and lead to an industry-recognized credential or certificate at the postsecondary level, or an associate or bachelor degree.”

Special Populations & Non-traditional Students:

“Provide activities to prepare special populations, including single parents and displaced homemakers who are enrolled in career and technical education programs, for high skill, high wage, or high demand occupations that will lead to self-sufficiency.”

“Special populations refers to individuals with disabilities, individuals from economically disadvantaged families (including foster children), individuals preparing for nontraditional fields, single parents (including single pregnant women), displaced homemakers and individuals with limited English proficiency.”


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“Nontraditional fields refers to occupations or fields of work, including careers in computer science, technology and other current and emerging high skill occupations, for which individuals from one gender comprise less than 25% of the individuals employed in each such occupation or field of work.” Teacher/counselor recruitment and professional development:

“Provide professional development programs that are consistent with to secondary and postsecondary teachers, faculty, administrators, and career guidance and academic counselors who are involved in integrated career and technical education programs, including—

§ In-service and pre-service training on—

o Effective integration and use of challenging academic and career and technical education provided jointly with academic teachers to the extent practicable;

o Effective teaching skills based on research that includes promising practices;

o Effective practices to improve parental and community involvement; and

o Effective use of scientifically based research and data to improve instruction;

§ Support of education programs for teachers of career and technical education in public schools and other public school personnel who are involved in the direct delivery of educational services to career and technical education students, to ensure that such teachers and personnel stay current with all aspects of an industry;

§ Internship programs that provide relevant business experience; and

§ Programs designed to train teachers specifically in the effective use and application of technology to improve instruction”

Use of Technology:

“Develop, improve, or expand the use of technology in career and technical education, which may include:

• Training of career and technical education teachers, faculty, and administrators to use technology, which may include distance learning;

• Providing career and technical education students with the academic and career and technical skills (including the mathematics and science knowledge that provides a strong basis for such skills) that lead to entry into the technology fields; or

• Encouraging schools to collaborate with technology industries to offer voluntary internships and mentoring programs, including programs that improve the mathematics and science knowledge of students”

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