City of Aliso Viejo cko ALIS°,,

Agenda Item

DATE: April 20, 2016 i `

cAL IrORNN P

TO: Mayor and City Council

FROM: Shaun Pelletier, City Engineer

SUBJECT: AQUATIC CENTER EQUIPMENT MAINTENANCE

Recommended Action:

1. Approve a First Amendment to the Agreement with Knorr Systems, Inc. to

perform Equipment Maintenance Services at Aquatic Center that extends the

term one year and increases the contract amount by $ 50, 000 for a total

authorization of $ 81 , 210 since 2015; and

2. Authorize the City Manager to execute the First Amendment to the Agreement.

Fiscal Impact:

Regularly scheduled maintenance of the pool equipment is proposed to cost 51 ,623 permonth, or $ 19, 476 for FY 2016- 17.

Staff is also recommending including an additional $ 30, 524 in the contract amount forunforeseen equipment repairs that may become necessary outside of the regularscheduled maintenance scope. These are contingency funds budgeted that will only beutilized if staff authorizes the extra work.

Background:

The Aquatic Center construction was completed in 2009 and opened for its first full

season in 2010. During its first six years only minor maintenance and repairs were madeto the pool equipment. More significant equipment repairs and replacements were

necessary and completed during the past year to ensure the facility remains in safe andworking order. These items included the chemical controllers, chemical pumps, backwashfilters, heaters and exhaust fans.

Discussion:

In order to help protect the new and existing equipment staff is recommending to contractwith the equipment supplier, as the only local firm qualified to maintain the equipment, toprovide regular scheduled maintenance on all major equipment. Daily pool maintenancesuch as cleaning and chemical balancing will continue to be provided by Premier AquaticServices and C& R Pools as part of their existing contracts.

Agenda Item 5-1

Regular preventative maintenance will help extend the life of the equipment, which has ahigh replacement cost. Any work recommended outside of the regular maintenance scopewill pe reviewed by staff and authorized as necessary to keep the pool operating properly.

Staff is recommending Council authorize staff to execute the amended agreement withKnorr Systems, Inc. in FY 16- 17 in an amount not to exceed $ 50,000, which includes both

the regular maintenance and extra work as authorized by staff.

aun S. Pelletier

City Engineer

APPROVED FOR SUBMITTAL TO THE CITY COUNCIL

David A. Doyle

City Manager

Attachment: Knorr Systems, Inc. First Contract Amendment

Agenda Item 5-2

CITY OF ALISO VIEJO

FIRST AMENDMENT TO AGREEMENT FOR

EQUIPMENT MAINTENANCE SERVICES AT AQUATIC CENTER

1. PARTIES AND DATE.

This First Amendment to the Agreement for Equipment Maintenance Services at Aquatic

Center (" First Amendment") is entered into on the day of 20 by andbetween the City of Aliso Viejo ( hereinafter referred to as the " City") and Knorr Systems, Inc.hereinafter referred to as the " CONTRACTOR". City and Contractor are sometimes

collectively referred to herein as the " Parties."

2. RECITALS.

2. 1 Agreement. The Parties entered into that certain Agreement for Equipment

Maintenance Services at Aquatic Center dated September 18, 2015 (" Agreement").

2.2 First Amendment. The Parties now desire to amend the Agreement in order torenew the Agreement for an additional one-year term and to increase the total compensation

under the Agreement.

3. TERMS.

3. 1 Term. Pursuant to Section 3. 1. 2 of the Agreement, the City hereby exercises theoption to renew the Agreement and extend the term of the Agreement for one year from July 1,2016 to June 30, 2017, unless earlier terminated as provided in the Agreement.

3. 2 Scope of Services. The Agreement is hereby amended to include the scope ofservices set forth in Exhibit" A," attached hereto and incorporated herein by reference.

3. 3 Compensation. Contractor shall receive compensation, including authorizedreimbursements, for all Services rendered under this First Amendment at the rates set forth in

Exhibit " B" attached hereto and incorporated herein by reference. The total compensation forthe Services provided pursuant to this First Amendment shall not exceed Fifty ThousandDollars ($50, 000) without written approval of the City Manager. The total compensation for theServices provided pursuant to the Original Agreement and this First Amendment shall not

exceed Eighty One Thousand Two Hundred Ten Dollars ($81, 210).

3. 4 Declaration of Political Contributions. Prior to the City' s approval of thisAmendment, Contractor shall submit to City a statement in writing declaring any politicalcontributions of money, in-kind services, or loan made to any member of the City Council withinthe previous twelve-month period by the Contractor and all of Contractor' s employees, includingany employee( s) that Contractor intends to assign to perform the Services described in thisAgreement.

160367.0010012969037.2 BBK JANUARY 2012

Agenda Item 5-3

3. 5 Remaining Provisions of Agreement. Except as otherwise specifically set forth inthis First Amendment, the remaining provisions of the Agreement shall remain in full force andeffect.

IN WITNESS WHEREOF, the parties have executed this First Amendment to Agreement

for Equipment Maintenance Services at Aquatic Center on this day of 201 .

CITY OF ALISO VIEJO KNORR SYSTEMS, INC.

By: By:David A. Doyle Rich Robert, President

City Manager

Attest:

By:By: Larry Knorr, Secretary

Mitzi Ortiz, MMC

City Clerk

Approved as to Form:

By:Best Best& Krieger LLP

City Attorney

Approved as to Compliance with Budget:

By:Gina Tharani

Director of Financial Services

260367.00100\2969037.2 33K JANUARY 2012

Agenda Item 5-4

CITY OF ALISO VIEJO

DECLARATION OF POLITICAL CONTRIBUTIONS

Using the space provided below, please list any political contributions of money, in-kind services, or loans made toany member of the City Council within the last twelve( 12) months by Consultant and all of Consultant' s employees,including any employee(s) that applicant intends to assign to perform the work or services described in thisAgreement:

To the best of my knowledge, I declare under penalty of perjury that the foregoing is true and was executed at:

City/County/State Date

Name of Business Print Name

Signature

NOTE: THIS DECLARATION IS INCLUDED AS PART OF THE AGREEMENT AND MUST BE

SIGNED AND ATTACHED HERETO.

360367.00100\2969037.2 BBK JANUARY 2012

Agenda Item 5-5

EXHIBIT "A"

TO FIRST AMENDMENT TO AGREEMENT FOR

EQUIPMENT MAINTENANCE SERVICES AT AQUATIC CENTER

SCOPE OF SERVICES

The scope of services is to remain unchanged from the Agreement dated September 18,

2015.

A-160367.00100\2969037.2 BBK JANUARY 2012

Agenda Item 5-6

EXIIIBIT "B"

TO FIRST AMENDMENT TO AGREEMENT FOR

EQUIPMENT MAINTENANCE SERVICES AT AQUATIC CENTER

COMPENSATION

1. RATE.

See attached proposal.

B- 160367. 0010012969037.2 BBK JANUARY 2012

Agenda Item 5-7

KNORR SYSTEMS, INC.www.knorrsystems,com

March 4, 2016

Mr. Shaun Pelletier

City of Aliso Viejo

29 Santa Barbara DriveAliso Viejo, CA 92656

Re: Aliso Viejo Aquatic Center Swimming Pool Equipment Scheduled Maintenance

Dear Mr. Pelletier,

Below is our*( DI R) compliant proposal for the monthly scheduled maintenance for your swimming pools and splash padequipment at Aliso Viejo Aquatic Center. Our services are designed to assist your facility maintain system operations andproper water chemistry. Preventing aggressive water, which can deteriorate equipment, will help preserve equipmentwarranties and life expectancy.

Swimming Pool Equipment Maintenance

EKO3High Rate Filtration Systems

Monthly maintenance of one( i) 3- tank system:Backwash filtration system and review backwash performance to confirm proper operation and efficiencyMonitor and log filtration, influent& effluent pressureMonitor and log filtration flow-rate

Annual maintenance of one( i) 3- tank system:Drain filter tanks and remove manway covers to inspect tank internal componentsInspect media throughout the filters for proper consistency, contamination and flatnessInstall cleaned manway covers, fill tanks and bleed air from the systemInspect backwash valve assemblies for proper operation

Restart system and review for proper operation

Triton Filtration Systems

Monthly maintenance of three( 3) filters:Backwash filtration system and review backwash performance to confirm proper operation and efficiencyMonitor and log filtration, influent& effluent pressuresMonitor and log filtration flow-rates

Annual maintenance of three( 3) filters:Drain filter tanks and remove manway covers to inspect tank internal componentsInspect media throughout the filters for proper consistency, contamination and flatnessInstall cleaned manway covers, fill tanks and bleed air from the system

Replace manway cover ring, fill tanks and bleed air from the systemRestart system and review for proper operation

Aquatic Equipment, Mechanical Room& Water Treatment Specialists

Southern California: Northern California: Northwest: Texas/ Oklahoma:

2221 Standard Avenue 2021 Las Positas Court, Suite 143 303 91st Avenue, Suite E502 PMB104 4320 Sunbelt DriveSanta Ana, CA 92707 Livermore, CA 94551 Lake Stevens, WA 98258 Addison, TX 75001Phone: ( 714) 754-4044 Phone: ( 925) 273- 0722 Phone: ( 206) 501- 1270 Phone: ( 972) 732- 0306Fax: ( 714) 754- 1405 Fax: ( 925) 273- 0726 Fax: ( 425) 610- 4040 Fax: ( 972) 732- 0305

Agenda Item 5-8

Mr. Shaun Pelletier

City of Aliso ViejoMarch 4, 2016

Page 2 of 5

Swimming Pool Equipment Maintenance( continued)

CPN Lochinvar Swimming Pool Heating SystemsMonthly maintenance of one( t) CPN2o7t and one( 1) CPNt441 heater.

Log heater inlet, outlet and delta temperatureInspect flame and heat exchanger

Annual maintenance of one( i) CPN2o71 and one( i) CPN1441 heater.

Disassemble heater, inspect and clean gas manifolds, upper cabinet and fans

De-soot and/or clean heat exchanger and inspect for irregularities

Clean and inspect the combustion chamber and inspect refractory materials for cracks or irregularitiesD. Clean burners and reinstall with new gaskets

Test and set gas manifold pressures and combustion chamber air pressure

Test and set inlet water and delta temperatures

Inspect boost pump, bearing assembly, and 3- way automatic valveInstall new air filter and deliver supply of air filtersReplace hot surface igniter

ERN Lochinvar Swimming Pool Heating SystemMonthly maintenance of one( f) Lochinvar ERN4o2 heater:

D. Log heater inlet, outlet and delta temperatureInspect flame and heat exchanger

Annual maintenance of one( t) Lochinvar ERN4o2 heater.

Log system flow rate, influent pressure, and effluent pressureDisassemble heater to inspect and clean gas manifolds, upper cabinet and fans

De-soot and/or clean heat exchanger and inspect for any irregularitiesClean and inspect the combustion chamber and inspect refractory materials for cracks or irregularitiesClean burners and reinstall with new gaskets

Test and set gas manifold pressures and combustion air cabinet pressures

Inspect bypass manifold

Test and set inlet water temperature and delta temperature

D. Complete chemical evaluation to confirm proper water balance

Provide recommendations for chemical corrections

Replace flame rod and burner gaskets

BECS Chemical Control Systems

Monthly maintenance of two( 2) BECSys7 controllers:Test operation of the safety flow switchClean sensors

Complete chemical evaluation to confirm proper water balance utilizing both Saturation Index and Ryznar IndexProvide recommendations to make chemical corrections

Annual maintenance of two( 2) BECSys7 controllers:Calibrate controller

Aquatic Equipment, Mechanical Room& Water Treatment Specialists

Southern California: Northern California: Northwest: Texas/ Oklahoma:

2221 Standard Avenue 2021 Las Positas Court, Suite 143 303 91n Avenue, Suite E502 PMB104 4320 Sunbelt Drive

Santa Ana, CA 92707 Livermore, CA 94551 Lake Stevens, WA 98258 Addison, TX 75001

Phone: ( 714) 754- 4044 Phone: ( 925) 273- 0722 Phone: ( 206) 501- 1270 Phone: ( 972) 732- 0306

Fax: ( 714) 754- 1405 Fax: ( 925) 273-0726 Fax: ( 425) 610- 4040 Fax: ( 972) 732-0305

Agenda Item 5-9

Mr. Shaun Pelletier

City of Aliso ViejoMarch 4, 2016

Page 3 of 5

Swimming Pool Equipment Maintenance( continued)

Stenner Chemical Feed Systems

Quarterly maintenance of seven( 7) pumps:

Remove and clean chlorine injector to remove any calcification or buildupDisassemble pump roller assembly for cleaning and feed tube replacementInspect suction and discharge tubingFine-tune chemical output to maintain chemical balance

Monitor and log chemical storage tank level

Annual maintenance of seven( 7) pumps:

Replace chemical suction and discharge tubing and connection kits

LMI Chemical Feed Systems

Monthly maintenance of three( 3) pumps:

Remove and clean chlorine injector to remove any calcification or buildupFine-tune chemical output to maintain chemical balance

Inspect suction and discharge tubingD. Monitor and log chemical storage tank level

Annual maintenance of three( 3) pumps:

Disassemble pump wet-end for cleaning and overhaul with factory overhaul kitReplace chemical suction and discharge tubing and connection kits

Strantrol Chemical Control Systems

Monthly maintenance of three( 3) Impact controllers:Test operation of the safety flow switchClean sensors

Complete chemical evaluation to confirm proper water balance utilizing both Saturation Index and Ryznar IndexProvide recommendations to make chemical corrections

Annual maintenance of three( 3) Impact controllers:S. Calibrate controller

Raypak Swimming Pool Heating SystemAnnual heater maintenance of one( i) Low Nox R4o7A heater

Shut down heater and disassemble to clean and inspect

Remove front lower panel to access burner tray and burners for cleaningClean combustion chamber and inspect tube bundle for scale and wear

Si. Re- Install lower panel complete with new gasket and new pilot assemblyS. Clean fan squirrel cage and upper cabinet

Cycle limit safeties and thermostat to verify operation within factory specVerify limit safeties and thermostat to correct temperature

D. Test and set gas manifold pressures

Confirm proper vent draft

Test and set inlet water temperature and delta temperature

Aquatic Equipment, Mechanical Room& Water Treatment Specialists

Southern California: Northern California: Northwest: Texas/ 0ldahoma:2221 Standard Avenue 2021 Las Positas Court, Suite 143 303 91g Avenue, Suite E502 PMB104 4320 Sunbelt DriveSanta Ma, CA 92707 Livermore, CA 94551 Lake Stevens, WA 98258 Addison, TX 75001Phone: ( 714) 754-4044 Phone: ( 925) 273- 0722 Phone: ( 206) 501- 1270 Phone: ( 972) 732-0306Fax: ( 714) 754- 1405 Fax: ( 925) 273- 0726 Fax: ( 425) 610-4040 Fax: ( 972) 732-0305

Agenda Item 5-10

Mr. Shaun Pelletier

City of Aliso ViejoMarch 4, 2016

Page 4 of 5

Swimming Pool Equipment Maintenance( continued)

Please Note: This proposal and its relevant costing is in compliance with the State of California, SB- 854 effective March est2015, specifying all vendors and its workers employed to work on public works projects performing repair, maintenance,service, installation, etc; must be paid a prevailing wage. The actual wage amount is determined by the Director of theDepartment of Industrial Relations( DIR) according to the type of work performed, and the specific county where the workis performed. All vendors must comply with this law.

Monthly Maintenance Cost: $ 1, 623. 00Annual Maintenance Cost iisits): $19, 476. 00

Z-

KSI Technicians are nationally certified AFO/CPO' s

KSI Technicians are manufacturer certified and carry current equipment certificationsKSI utilizes OEM parts for required repairs/ maintenance

The following manufacturer' s equipment is featured in this proposal:

a a EAD3systems L1V1IMILTON ROY

STENNER'

Strantrol' IMPACT

TECHNOLOf. Y iL , hinar Pentair Water Aquatic Managementa.,.,. , ..,.. .

System

Ancillary chemicals should be available on an as needed basis in order to maintain proper water balance, such as sodiumbicarbonate and calcium chloride. Knorr Systems is able to provide these chemicals, please contact us for a quote.

This proposal includes labor, materials, testing equipment, travel and standard parts necessary to perform the statedscope of work. It does not include any additional parts or labor if other repairs or equipment replacement is required. Anyadditional materials or work will be quoted as applicable.

Terms and Conditions

Payments based on fulfillment of eleven( ii) service visits over a 12- month periodPayment Terms: Net 3o days from date of invoice, subject to approval of creditInterest: 18% APR is charged on all past due invoices

All points of quotation are valid 3o days from this date

Aquatic Equipment, Mechanical Room & Water Treatment Specialists

Southern California: Northern California: Northwest: Texas/ Oklahoma:

2221 Standard Avenue 2021 Las Positas Court, Suite 143 303 91st Avenue, Suite E502 PMB104 4320 Sunbelt Drive

Santa Ana, CA 92707 Livermore, CA 94551 Lake Stevens, WA 98258 Addison, TX 75001

Phone: ( 714) 754-4044 Phone: ( 925) 273- 0722 Phone: ( 206) 501- 1270 Phone: ( 972) 732- 0306

Fax: ( 714) 754- 1405 Fax: ( 925) 273- 0726 Fax: ( 425) 610- 4040 Fax: ( 972) 732- 0305

Agenda Item 5-11

Mr. Shaun Pelletier

City of Aliso ViejoMarch 4, 2016

Page 5 of 5

If you have any questions or concerns, please feel free to contact me by phone at( 714) 754-4044 extension 108 or byemail at stevef@knorrsystems.com.

Best regards,

Service Supported Distribution"aoAn International Aquatir Networkrk

Steve Fish

Service Administration Specialist

KNORR SYSTEMS, INC.

Confidentiality Notice: This proposal and the information contained within is the private confidential property of KSI. It is intended solelyfor the use, benefit, and information of the recipient noted above. Any copy, dissemination, or distribution is strictly prohibited.

Aquatic Equipment, Mechanical Room & Water Treatment Specialists

Southern California: Northern California: Northwest: Texas/ Oklahoma:

2221 Standard Avenue 2021 Las Positas Court, Suite 143 303 91st Avenue, Suite E502 PMB104 4320 Sunbelt Drive

Santa Ana, CA 92707 Livermore, CA 94551 Lake Stevens, WA 98258 Addison, TX 75001

Phone: ( 714) 754- 4044 Phone: ( 925) 273- 0722 Phone: ( 206) 501- 1270 Phone: ( 972) 732-0306

Fax: ( 714) 754- 1405 Fax: ( 925) 273- 0726 Fax: ( 425) 610-4040 Fax: ( 972) 732- 0305

Agenda Item 5-12