CITIZEN’S...

Republic of the Philippines

Province of Misamis Oriental

Municipality of Salay

OFFICE OF THE MUNICIPAL ASSESSOR

CITIZEN’S CHARTER

OFFICE HOUR:

MONDAY – FRIDAY 8:00AM – 12AM & 1:00PM-5:00PM

NO NOON BREAK

LIST OF SERVICES:

1. Transfer of real property ownership/tax declaration.

2. Securing assessment for a new building or

machinery transfer of real property ownership/tax declaration.

3. Securing certifications on tax declaration, property

holdings or non-improvement.

4. Cancelling revising or correcting assessments.

5. Annotating or cancelling loans or mortgages on tax declarations.

6. Special project: Residential Free-Patent under memorandum of partnership agreement (MOPA) between the DENR and the Local Government Unit of Salay (RA No. 10023 and RA 7160).

TRANSFER OF REAL PROPERTY

OWNERSHIP/TAX DECLARATION

Requirement(s)

OWNER’S copy of updated tax declaration is secured upon transfer of ownership

of real property from the previous to the new owner.

This is done to update the records of the Municipal

Government and to transfer real property taxation to

the new owner

Requirement(s)

Registered Deed of Conveyance (sale, inheritance,

donation, etc.)

Real Property Tax clearance

Tax on Transfer (computation from Provincial

Assessor’s Office)

Certificate authorizing Registration (Bureau of

Internal Revenue)

Photocopy of Title (if titled)

Clearance from the Department of Agrarian Reform

(if agricultural)

o Copy of approved subdivision plan (segregation,

consolidation)

Note: Submit 2 copies each documents

HOW TO AVAIL OF THE SERVICE

FOLLOW THESE STEPS

IT WILL

TAKE

YOU

PLEASE

APPROACH

1. Request for the Service o Submit the required

documents to the Municipal

Assessor for evaluation

o The Municipal Assessor

instructs the AUTOCAD In-

Charge to view the

electronic Cadastral Map

from DENR and sketch plan

via electronic.

5minutes

5 minutes

FERMINA D.

CAGADAS,REA

OIC-Mun. Assessor

RONIE D. DELITO

IT Staff

2. Preparation of transferred Tax

Declaration

o Assessor’s staff prepares the following:

a. Field Appraisal

Assessment Sheet (FAAS)

b. Tie-up to the Map and

assign Property Index

Number

c. Assign Tax

Declaration Number

d. Encode transferred

Tax Declaration

15 minutes

14

minutes

2 minutes

5 minutes

MANUEL LAWRENCE

LABUCANA

Admin Aide I

MANUEL LAWRENCE

S. LABUCANA

Assessor’s Staff

MIRASOL L. VASALLO.

Assessment Clerk II

MIRASOL L.VASALLO

Assessment Clerk II

3. Processing and Recording of TD

o Assessment staff evaluates the FAAS

and the transferred

Tax Declaration

o Municipal Assessor reviews and signs

the FAAS and

transferred Tax

Declaration for

recommendation to

the Office of the

Provincial Assessor.

o Prepare a transmittal to

submit and recommend

the FAAS,

transferred Tax

Declaration and

supporting documents

to the Office of the

Provincial Assessor

for review and

approval

5 minutes

5 minutes

5 minutes

5 minutes

MANUEL LAWRENCE

LABUCANA ADMIN AIDE I

FERMINA D.

CAGADAS,REA

OIC-Mun. Assessor

MANUEL LAWRENCE S.

LABUCANA

Admin. Aide 1

Mirasol L.

Vasallo Assessment Clerk II

o Assessor’s Staff records the

transaction in the

Tax Mapping Control

Roll

(TMCR),Masterlist,

Assessment Roll,

Ownership Record

Card

4. Issuance of Owner’s Copy

o Upon approval, the Tax Declaration is

issued to the

client.

5 minutes

ALMA P. BAANG Admin. Aide 1

SECURING ASSESSMENT FOR

A NEW BUILDING OR MACHINERY

NEW TAX declarations (TD) have to be

prepared for newly constructed

buildings and newly installed

machinery.

The Municipal Assessor’s Office

conducts field inspection to assess

the value of the real property.

The new TD serves as the municipal

government's permanent record on the

real property unit. It is also used

for real property tax purposes.

REQUIREMENT(S):

Letter Request from the owner

Blueprint of the approved Building Plan


FOLLOW THESE STEPS IT WILL

TAKE YOU PLEASE APPROACH

1. Request for the Service

o Submit the request together

with the required

documents to the

Municipal

Assessor for

evaluation

o Set for the schedule of site

inspection

5

minutes

5

minutes

FERMINA D. CAGADAS, REA

OIC-Mun. Assessor


OIC-Mun. Assessor

2. Site Inspection

Municipal Assessor and Staff together

with the client,

conducts an

inspection to

assess the value of

the new building or

machinery.

A Field Appraisal Assessment Sheet

(FAAS) is prepared.

2 hours

excluding

travel

time

10

minutes


OIC-Mun. Assessor

MANUEL LAWRENCE LABUCANA

Admin Aide I

3. Preparation of Tax Declaration

Assessor’s Staff computes the floor

area (for buildings),

and determines market

and assessed value

The following, are then, prepared:

a. Field Appraisal

Assessment Sheet

(FASS)

b. Tax Declaration (TD)

5minutes

5minutes

MANUEL LAWRENCE S.

LABUCANA

MIRASOL L. VASALLO ASSESSMENT CLERK II

4. Processing of Tax Declaration

Senior Assessment Staff evaluates and signs the

FAAS and the transferred

and Tax Declaration.

Assessor’s Aide records the transaction in the Tax

Mapping Control Roll

(TMCR).

Municipal Assessor reviews and signs the FAAS and

transferred Tax

Declaration for

recommendation to the

Office of the provincial

Assessor.

Prepare a transmittal to submit and recommend the

5 minutes

5 minutes

5 minutes

5 minutes


OIC-MUNICIPAL ASSESSOR

MANUEL LAWRENCE S.

LABUCANA

ASSESSOR’S STAFF


OIC-MUN. ASSESSOR

MANUEL LAWRENCE S.

LABUCANA

ADMIN. AIDE 1

FAAS, transferred Tax

Declaration and supporting

documents to the office of

the Provincial Assessor

for review and approval

5. Assessor’s Aide records/update the transaction in the TMRCR,

Masterlist, Assessment Roll,

ORC

5

minutes

MIRASOL L. VASALLO

ASS. CLERK II

6. Issuance of Owner’s Copy

Upon approval, the Tax declaration is issued to

the client

2 minutes

ALMA P. BAANG

Admin. Aide 1

7. Assessor’s Aide/staff

request a report on newly

approved TDs and transmit to

MTO

5 minutes MANUEL LAWRENCE L.

LABUCANA

SECURING CERTIFICATIONS ON TAX

DECLARATION, PROPERTY HOLDINGS OR NON-

IMPROVEMENT

THE TAX declaration (TD) serves as the

Municipal permanent record for every

real property unit (land or building).

A certified true copy or certifications

of various property holdings or non-

improvements thereon may be requested

from the Municipal Assessor’s Office.

REQUIREMENT(S)

Service Slip

Certification Fee

FEES

Certification Fee Php 50.00



TAKE YOU PLEASE

APPROACH


Inform Senior Assessment

Staff regarding the request.

Senior Assessment Staff, in

3 minutes

FERMINA D. CAGADAS,

REA

OIC-MUN. ASSESSOR

turn, instruct the Assessor’s

Aide to look for the

requested Tax Declaration

from respective available

files of book

5 minutes

ALMA P. BAANG/

MIRASOL L. VASALLO Assessor’s Staff

2. Payment

Senior Assessment Staff

issued an Order of Payment

to the requesting party to be

paid at the Treasurer’s

Office

5 minutes

ALMA P. BAANG/

MIRASOL L. VASALLO

Assessor’s Staff

3. Preparation of Certified True Copy or Certification

Encoder verifies types and

prepares the certified true

copy/certification for

checking/initial of the

Senior Assessment

Personnel.

Municipal Assessor signs

the document.

10 minutes

2 minutes

ALMA P. BAANG

ADMIN. AIDE 1

FERMINA D. CAGADAS,

REA OIC-Municipal

Assessor

4. Issuance of Certified True Copy or Certification

Client is given a copy of the certification or certified true copy of tax declaration (TD).

2 minutes

ALMA P. BAANG

Admin. Aide 1

CANCELING REVISING OR

CORRECTING ASSESSMENTS

Clients who would like to delete,

adjust or correct assessments on their

real property request this service.

The Municipal Assessor’s assessment

records are used by the Municipal

Treasurer's Office in computing the

annual tax to be paid by owners of land

and buildings and Machineries.

REQUIREMENT(S):

Letter of Request for Cancellation, Revision or Correction of Assessment

Real Property Tax Clearance

Barangay Certification (adjustment for agri. improvement)



TAKE

YOU

PLEASE

APPROACH


o Submit the required documents to the

Municipal Assessor

3 minutes

5 minutes

FERMINA D. CAGADAS, REA OIC-Municipal

Assessor

RONIE D. DELITO

IT Staff

for evaluation.

o The Municipal Assessor instructs the AUTOCAD In-

Charge to view the

electronic Cadastral Map

from DENR and print

sketch plan via

electronic.

2. Preparation of Notice o Assessor’s Staff prepares an

inspection report (if

site inspection was

conducted).

o Assessment staff then prepares a notice of

Cancellation,

Revision or

Correction.

10 minutes

5 minutes

FERMINA D. CAGADAS,REA

MANUEL LAWRENCE LABUCANA

3. Site Inspection (Optional)

Municipal Assessor and Staff together

with the client

conducts an

inspection of the

property to check

whether there is a

basis for

cancellation,

revision or

correction of

assessment

2 hours

excluding

travel time

Municipal

Assessor and Staff

4. Processing of Notice

Municipal Assessor review, evaluate,

sign and approve

the Notice of

Cancellation,

Revision or

Correction

Assessors Aide records the

transaction in the

Tax Mapping

Control Roll

(TMCR),

Masterlist,

Assessment Roll,

ORC

Assessor’s Aide prepares a report

on newly approved

TDs and transmit

to MTO.

10 minutes

5 minutes

5 minutes

FERMINA D. CAGADAS, REA OIC-Municipal

Assessor

MIRASOL L. VASALLO

Assessment Clerk II

MANUEL LAWRENCE

LABUCANA

5. Issuance of Notice

The notice of Cancellation,

Revision or

Correction is

recorded and a

copy is issued

5 minutes

Alma P. BAANG

Assessor’s Aide

delivered to the client

10-15

minutes

Depending on

the location

of property

owner

ALMAP. BAANG

Assessor’s Staff

ANNOTATING OR CANCELING LOANS OR

MORTGAGES ON TAX DECLARATIONS

THIS SERVICE is requested to annotate

or cancel documents for loan and

mortgage purposes.

REQUIREMENT(S): Copy of the Mortgage/Release of Mortgage

Mortgage Fee

FEES:

For Mortgage (per annotation) Php 200.00

For release of mortgage (per annotation) Php 200.00



TAKE

YOU PLEASE APPROACH


o Submit the required

documents to the

Municipal Assessor for

evaluation.

3 minutes


OIC-Municipal Assessor

2. Annotation of Tax Declaration

Assessor’s Aide annotates and prepares the Tax Declaration (TD) for signature of the Municipal Assessor.

The Municipal Assessor checks and signs the TD.

5 minutes

2 minutes

MANUEL LAWRENCE

LABUCANA

Assessor’s Staff



SPECIAL PROJECT: RESIDENTIAL FREE-PATENT under

MEMORANDUM OF PARTNERSHIP AGREEMENT (MOPA) between the

DENR and the Local Government Unit of Salay (RA No. 10023

and RA 7160)

This service aims to avail land titling in a low cost.

Titled lots are not cover.

REQUIREMENT(S):

Application for Residential FREE-PATENT:

Owner’s Tax Declaration Deed of Conveyance: from Survey Claimant Tax Clearance

Zoning Certification

Engineering Certification

Court Clearance

Application for Agricultural FREE-PATENT:

Latest Tax Declaration Deed of Conveyance Tax Clearance

Zoning Certification

Court Clearance

FEES:

Survey/Titling - 2,000.00

Court Clearance - 50.00

Assessed Value 20,000 and below – MCTC Clearance

Assessed Value 20,001 and above – RTC Clearance



TAKE YOU PLEASE APPROACH


o Submit the required documents to the

Municipal Assessor for

evaluation.

o The Municipal Assessor instructs the AUTOCAD

In-Charge to view the

electronic Cadastral

map from DENR, to check

in the Manifold about

their data, look in the

Google earth the actual

view of their lot and

print sketch plan via

electronic.

10 minutes

5 minutes



RONIE D. DELITO IT Staff

The Municipal

Assessor instructs

the staff to give

application and

requirements and give

order of payments to

the clients.

The survey team from

the DENR, the

municipal assessor

and staff together

with the clients,

conducts survey to

the site

The Municipal

Assessor checks the

complied documents

and prepare for

submission to DENR

Office.

5 minutes

One day 10 minutes

ALMA P. BAANG/

Assessor’s Staff

DENR/ASSESSOR’S TEAM



Prepared by: Approved:

MIRASOL L. VASALLO FERMINA D. CAGADAS, REA

Assessment Clerk-II OIC-Municipal Assessor

CITIZEN’S...

Documents

Transcript of CITIZEN’S...