Cin configuration training Document
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Transcript of Cin configuration training Document
CIN SD MM FI
Contents
1.1.1 Activate CIN - Business Transaction Event....................................................................4
1.1.2 Check for Publish & Subscribe BTE (SAP Enhancement) .............................................4
1.1.3 Check for Process BTE - Alternative Function Module...................................................5
1.1.4 Check for Deactivation the Partner India........................................................................5
1.1.5 Check for Deletion of Assignment of Products of Partner India......................................6
1.1.6 Check for Deletion of Assignment of P & S Interface for Partner India...........................6
1.1.7 Check for Deletion of Assignment of Process Interface of Partner India.........................7
1.1.8 Check for Deletion of Assignment of Products of Partner India......................................7
1.1.9 Check for Deletion of the Assignment of Partner India...................................................8
1.2 Configuration of Taxation .....................................................................................................8
1.2.1 Tax on sales/Purchase – Define Tax procedure ............................................................8
1.2.2 Assign Tax procedure to Country .................................................................................10
1.2.3 Maintaining Company Code Settings for Taxes............................................................10
1.2.4 Creating Tax Code........................................................................................................11
1.3 Logistics Invoice Verification Settings..................................................................................13
1.3.1 Maintaining Default Values for Tax Codes....................................................................13
1.4 Tax on Goods Movement - India.........................................................................................14
1.4.1 Basic Settings...............................................................................................................14
1.4.2 Determination of Excise Duty........................................................................................22
1.4.3 Transactions: Incoming Excise Invoices.......................................................................35
1.4.4 Transactions out going Excise Invoices.......................................................................52
1.4.5 Exports ........................................................................................................................53
1.4.6 Deemed Exports ..........................................................................................................54
1.4.7 Business Transactions: Tools.......................................................................................57
1.5 Extended Withholding Tax – Basic Settings........................................................................60
1.5.1 Checking Withholding Tax Countries............................................................................60
1.5.2 Defining Official Withholding Tax Codes.......................................................................61
1.5.3 Defining Reasons for Exemption...................................................................................62
1.6 Defining Branch Office.........................................................................................................62
1.7 Defining Section Code.........................................................................................................63
1.8 Maintaining Factory Calendar to Section Code...................................................................64
1.9 Extended Withholding Tax - Calculation..............................................................................65
1.9.1 Defining Withholding Tax Type for Invoice Posting.......................................................65
1.9.2 Defining Withholding Tax Types for Payment Posting..................................................71
1.9.3 Defining Withholding Tax Type for Ecess at invoice posting.........................................73
1.9.4 Defining Withholding Tax Type for Ecess at Payment posting......................................74
1.9.5 Defining Rounding Rule for Withholding Tax Types......................................................75
1.9.6 Defining Withholding Tax Codes...................................................................................76
1.9.7 Defining Withholding Tax Codes (ECESS)...................................................................77
1.9.8 Portraying Dependencies Between Withholding Tax Types.........................................79
1.9.9 Checking Recipient Types............................................................................................80
1.9.10 Maintaining Tax Due Dates.........................................................................................82
1.9.11 Maintaining Surcharge Rates......................................................................................82
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1.9.12 Assigning Types of Companies to Withholding Tax Codes.........................................83
1.10 Extended Withholding Tax – Company Code Assignment................................................84
1.10.1 Assigning Withholding Tax Type to Company Code...................................................84
1.10.2 Activating Extended Withholding Tax Code................................................................85
1.10.3 Defining Accounts to post the Withholding Tax...........................................................86
1.11 Maintaining Number Group for Internal Challan Numbers ................................................87
1.12 Assignment of Number Ranges.........................................................................................88
1.12.1 Assigning Number Ranges to Number Groups...........................................................88
1.12.2 Maintaining Number Ranges.......................................................................................88
1.12.3 Maintaining Number Groups and SAP Script Forms...................................................89
1.12.4 Assigning Number Ranges to Number Groups...........................................................90
1.12.5 Maintaining Number Ranges.......................................................................................91
1.13 E-Filing, India Localisation Annual Legal Report...............................................................92
1.13.1 Reason Code Mapping...............................................................................................92
1.14 Business Place tables .....................................................................................................93
1.14.1 Definition .................................................................................................................... 93
1.14.2 Activate Business place .............................................................................................93
1.14.3 Assign Business place to plant .................................................................................93
1.14.4 G/L assignment to Tax code & Business place ..........................................................93
1.15 Master Data....................................................................................................................... 94
1.15.1 Definition Chapter ID...................................................................................................94
1.15.2 Materials Chapter Id Combination ..............................................................................94
1.15.3 Cenvat Determination ................................................................................................95
1.15.4 Vendor CIN Details ....................................................................................................95
1.15.5 Customer CIN Details ................................................................................................96
1.15.6 Excise Indicator for Plant ..........................................................................................97
1.16 Opening balances Upload for Registers............................................................................97
1.16.1 RG23 A Part I, RG23 C Part I & RG1.........................................................................97
1.16.2 Balances Updation in RG23 A Part II & PLA.............................................................100
1.16.3 Balances Updation in RG23 C Part II .......................................................................102
1.16.4 RG23C On Hold........................................................................................................104
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1.1.1 Activate CIN - Business Transaction EventUseThe purpose of this activity is to check CIN - IN: India functions.
Procedure 1. To check the entry choose one of the following navigation options:
Transaction Code SPRO or FIBF
IMG Menu Financial Accounting → Financial Accounting Global Settings →Tax on Sales / Purchases → Basic Settings → India -→ Activate Business Transaction Events
2. On the SAP Business Framework: Business Transaction Events screen select the menu path Settings → Identification → SAP Applications.
3. On the Change View “BTE Application Indicator”: Overview screen check the following entry.
Application Active TextCIN Active IN: India functions
4. If entry is not available select the New Entries push button and maintain the above mentioned details.
5. To save the entries use save icon.
1.1.2 Check for Publish & Subscribe BTE (SAP Enhancement) UseThe purpose of this activity is to check the assignment of SAP defined function modules for the events and applications.
Procedure 1. To check the entry choose one of the following navigation options:
Transaction Code SPRO or FIBF
IMG Menu Financial Accounting → Financial Accounting Global Settings →Tax on Sales / Purchases → Basic Settings → India -→ Activate Business Transaction Events
2. On the SAP Business Framework: Business Transaction Events screen select the menu path Settings → P/S Function Modules → …of an SAP Appl.
3. On the Change View “Publish & Subscribe BTE: SAP Enhancement”: Overview screen check the following entries:
EventCountry ISO Code Application Function Module
00001030 IN CIN J_1IEWT_CHALLAN_UPDATE00001050 IN CIN J_1I_CIN_BTE_0000105000001110 IN CIN J_1ITDS_SAVE_CHANGES
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00001310 IN CIN J_1IKUNNR_INTERFACE_0000131000001320 IN CIN J_1IKUNNR_SAVE_0000132000001330 IN CIN J_1IKUNNR_KEYTEXT_0000133000001410 IN CIN J_1IVENDOR_INTERFACE_0000141000001420 IN CIN J_1IVENDOR_SAVE_0000142000001430 IN CIN J_1IVENDOR_KEYTEXT_00001430
4. If entries are not available select the New Entries push button and maintain the above mentioned details.
5. To save the entries use save icon.
1.1.3 Check for Process BTE - Alternative Function Module
UseThe purpose of this activity is to check the assignment of alternative function module of SAP defined for the events and applications.
Procedure 1. To check the entry choose one of the following navigation options:
Transaction Code SPRO or FIBF
IMG Menu Financial Accounting → Financial Accounting Global Settings →Tax on Sales / Purchases → Basic Settings → India -→ Activate Business Transaction Events
2. On the SAP Business Framework: Business Transaction Events screen select the menu path Settings → Process Modules → …of an SAP Appl.
3. On the Change View “Process BTE: Alternative Function Module from SAP”: Overview screen check the following entries:
EventCountry ISO Code Application Function Module
00001120 IN CIN J_1IEWT_DUEDATE
4. If entries are not available select the New Entries push button and maintain the above mentioned details.
5. To save the entries use save icon.
1.1.4 Check for Deactivation the Partner IndiaUseThe purpose of this activity is to check the assignment of partner India is deactivated or not. The assignment of Partner INDIA is not required SAP R/3 4.70 Enterprise.
Procedure 1. To check the entry choose one of the following navigation options:
Transaction Code SPRO or FIBF
IMG Menu Financial Accounting → Financial Accounting Global Settings →Tax on Sales / Purchases → Basic Settings → India -→ Activate Business Transaction Events
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2. On the SAP Business Framework: Business Transaction Events screen select the menu path Settings → Identification → Partners
3. On the Change View “Complementary Software Partner”: Overview screen check the Partner India.
4. If the Partner India entry has been deleted. If entry exists, uncheck the active check box.
5. To save the entries use save icon, if you modify the entries.
1.1.5 Check for Deletion of Assignment of Products of Partner India
UseThe purpose of this activity is to check the assignment of products of partner India is deleted or not. The assignment of Products of Partner INDIA is not required SAP R/3 4.70 Enterprise.
Procedure 1. To check the entry choose one of the following navigation options:
Transaction Code SPRO or FIBF
IMG Menu Financial Accounting → Financial Accounting Global Settings →Tax on Sales / Purchases → Basic Settings → India -→ Activate Business Transaction Events
2. On the SAP Business Framework: Business Transaction Events screen select the menu path Settings → Products → of a Partners → Activate
3. On the Change View “Business Framework: Partner’s Active Products”: Overview screen check the Products of Partner India.
4. If the following Products of partner India entries has been deleted. If entry exists, delete the same.
Product Partner
CIN INDIA
EWT INDIA
TS INDIA
5. To save the entries use save icon, if you modify the entries.
1.1.6 Check for Deletion of Assignment of P & S Interface for Partner India
UseThe purpose of this activity is to check the assignment of Publish and subscribe the interface for Partner India is deleted or not.
Procedure 1. To check the entry choose one of the following navigation options:
Transaction Code SPRO or FIBF
IMG Menu Financial Accounting → Financial Accounting Global Settings →Tax on Sales / Purchases → Basic Settings → India -→ Activate Business Transaction Events
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2. On the SAP Business Framework: Business Transaction Events screen select the menu path Settings → P/S function modules → of a Partners
3. On the Change View “Publish & Subscribe BTE: Customer Enhancements”: Overview screen check the Products of Partner India.
4. Delete the entries in this table which have “India” as the partner identification column.
5. To save the entries use save icon, if you modify the entries.
1.1.7 Check for Deletion of Assignment of Process Interface of Partner India
UseThe purpose of this activity is to check the assignment of process interface of partner India is deleted or not. The assignment of Process Interface of Partner INDIA is not required SAP R/3 4.70 Enterprise.
Procedure 1. To check the entry choose one of the following navigation options:
Transaction Code SPRO or FIBF
IMG Menu Financial Accounting → Financial Accounting Global Settings →Tax on Sales / Purchases → Basic Settings → India -→ Activate Business Transaction Events
2. On the SAP Business Framework: Business Transaction Events screen select the menu path Settings → Process Module → of a Partner
3. On the Change View “Process BTE: Partner Enhancements:” Overview screen check the Products of Partner India.
4. Delete the entries in this table which have “India” as the partner identification column.
5. To save the entries use save icon, if you modify the entries.
1.1.8 Check for Deletion of Assignment of Products of Partner India
UseThe purpose of this activity is to check the assignment of products of partner India was deleted or not. The assignment of Process Interface of Partner INDIA is not required SAP R/3 4.70 Enterprise.
Procedure 1. To check the entry choose one of the following navigation options:
Transaction Code SPRO or FIBF
IMG Menu Financial Accounting → Financial Accounting Global Settings →Tax on Sales / Purchases → Basic Settings → India -→ Activate Business Transaction Events
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2. On the SAP Business Framework: Business Transaction Events screen select the menu path Settings → Products → of a Partners → Edit
3. On the Change View “Complementary Software Partner Products”: Overview screen check the Products of Partner India.
4. The following Products of partner India entries have been deleted. If entry exists, delete the same.
Product Partner
CIN INDIA
EWT INDIA
TS INDIA
5. To save the entries use save icon, if you modify the entries.
1.1.9 Check for Deletion of the Assignment of Partner IndiaUseThe purpose of this activity is to check the assignment of partner India was deleted or not. The assignment of Partner INDIA is not required in SAP R/3 4.70 Enterprise.
Procedure 1. To check the entry choose one of the following navigation options:
Transaction Code SPRO or FIBF
IMG Menu Financial Accounting → Financial Accounting Global Settings →Tax on Sales / Purchases → Basic Settings → India -→ Activate Business Transaction Events
2. On the SAP Business Framework: Business Transaction Events screen select the menu path Settings → Identification → Partners
3. On the Change View “Complementary Software Partner”: Overview screen check the Partner India.
4. Delete the partner “India” if the entry exists.
5. To save the entries use save icon, if you modify the entries.
1.2 Configuration of Taxation
1.2.1 Tax on sales/Purchase – Define Tax procedure
UseIn this IMG setting you are going to maintain Company Code Z001 for purchase taxes.
Procedure 1. To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Financial Accounting New Global settings New Tax on Sales/Purchases Basic Settings Check Calculation
Page 8 of 105
Procedure Define Procedures
Here need to keep all tax condition types in a sequential order (procedure) to calculate the tax
TAXINN – Condition bases Tax Procedure
TAXINJ – Formula based Tax Procedure
Till R/3 4.7 version SAP provided Formula based Tax procedure (TAXINJ). Generally above the 4.7 version (Ecc5.0&6.0) we will use Condition based Tax procedure (TAXINN). Tax will be calculated depend upon condition records maintained in FV11.
There is no need to change existing tax procedure it will fulfill almost India tax requirement.
Standard Tax Condition types for purchasing and finance entries
JAIP IN AED inventory %
JAIQ IN AED inventory Qty
JAOP IN: AED setoff %
JAOQ IN: BED setoff Qty
JAX1 IN: A/P AED setoff
JAX2 IN: A/P AED inventor
JEC1 Inp Ecess Cr %
JEC2 Inp Ecess w/o Cr %
JEC3 Inp SrvTxEces Cr
JEC4 Inp SrvTx w/o Cr
JEX1 Inp Ecess Cr Tot
JEX2 Inp Ecess w/o Cr Tot
JHX1 Inp SEcess Cr Tot
JHX2 Inp SEcess w/o Cr To
JIPC IN C Sales tax inv.
JIPL Inp VAT w/o Cr Non-C
JIPS IN Sales tax setoff
JMIP Inp BED w/o Cr %
JMIQ IN: BED inventory Qt
JMOP IN: BED %
JMOQ IN: BED setoff Qty
JMX1 in: BED set off
JMX2 In: BED inv sey off
JSE1 Inp SrvTxSEces Cr
JSE2 Inp SrvTx w/o Cr
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JSEI Inp SEcess w/o Cr %
JSEP Inp SEcess Cr %
JSER Inp SrvTx (Not used)
JSIP IN AED inventory Qty
JSIQ IN AED inventory Qty
JSOP IN: SED setoff %
JSOQ IN: SED setoff Qty
JSV2 Inp SrvTx w/o Cr
JSVD Inp SrvTx Cr
JSX1 IN: A/P AED setoff
JSX2 IN: A/P SED inventor
JVCD Inp VAT w/o Cr Non-C
JVCN Inp VAT w/o Cr Non-C
JVCS Inp CST under VAT
JVRD Inp VAT Cr Non-CG
JVRN Inp VAT w/o Cr Non-C
1.2.2 Assign Tax procedure to Country
UseIn this IMG setting you are going to Assign Tax procedure to Company Code Z001
Procedure 2. To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Financial Accounting New Global settings New Tax on Sales/Purchases Basic Settings Assign Country to Calculation Procedure
Country Description Tax Procedure
IN India TAXINN
1.2.3 Maintaining Company Code Settings for Taxes
UseIn this IMG setting you are going to maintain Company Code Z001 for taxes.
Procedure
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3. To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Logistics General Tax on Goods Movement India Basic Settings Maintain Company Code Settings
4. On the screen Company Code Settings: click on New Entries icon and maintain the following entries:
Field name Description R/O/C User action and values
Note
Company Code Company code R Z001 Input value
CENVAT Doc. Type CENVAT Document type
R SA Input value
Utl FI Doc Type Utilization document type
R SA Input value
Debit Acc Override Debit account R Tick the check box Tick
Aut ad ind Automatic adjustment indicator
R Tick the check box Tick
Imm. Credit on capital goods
Immediate credit on capital goods
R Tick the check box Tick
First month First month of financial year
R April Select
Exc Sel Days Due days for excise invoice
R 30 Input value
No. Exc Inv Sel No of excise invoices selection
R 10 Input value
EI Sel. Proc. Excise invoice selection process
R FIFO Select
Rounding duty on procurement
Rounding duty on procurement
R Tick the check box Tick
Rounding duty on removal
Rounding duty on removal
R Tick the check box Tick
Exch. rate type for CVD
Exchange rate type for CVD
R M Input
Exchange rate type for exports
Exchange rate type for exports
R M Input
CVD account CVD GL account R 14810000
5. Press Enter and save the entries by clicking save icon or by pressing Control + S on your key board.
Result Company code is maintained for taxation.
1.2.4 Creating Tax Code
Use
Page 11 of 105
In this IMG setting you are going to create Tax Code for purchasing activity.
Procedure 1. To carry out the activity, choose one of the following navigation options:
Transaction Code FTXP
IMG Menu Financial Accounting Financial Accounting Global Settings Tax on Sales/Purchase Calculation Define Tax Codes for Sales and Purchase
2. System will popup new screen with Country filed, please input IN on this filed.
3. On the screen Maintain Tax Code: Initial Screen maintain the following entries:
Field name Description R/O/C User action and values
Note
Country key Country code R Already given IN Grayed out
Tax code Tax code to be created
R V0 Input
Now System will give a popup screen,(properties) input the following values
Tax code Tax code V0 R Purchase Taxes Nil Input
Tax type Input Tax R V Input
You will get new screen Maintain Tax Code: Tax Rates, maintain the following entries:
IN: A/P BED deductib IN: A/P BED deductibles
R 0 Input
IN:A/P CST IN:A/P CST R 0 Input
Save the tax code by clicking Save icon or by pressing Control + S on key board.
4. Press Enter and save the entries by clicking save icon or by pressing Control + S on your key board.
5. The above process will be creating one tax code V0 with nil taxes.
6. If you want to create different tax codes with different tax structure please follow the steps 1 to 5 mentioned above.
7. Now create another two tax codes for further use in Materials Management module by following steps 1 to 5 again with the following entries:
Field name Description R/O/C User action and values
Note
Country key Country code R Already given IN Grayed out
Tax code Tax code to be created
R V1 Input
System will give a popup screen, (properties) input the following values
Tax code Tax code V1 R Excise Duty + CST 4%
Input
Tax type Input Tax R V Input
You will get new screen Maintain Tax Code: Tax Rates, maintain the following entries:
IN: A/P BED deductib IN: A/P BED deductibles
R 16 Input
Page 12 of 105
Field name Description R/O/C User action and values
Note
IN:A/P CST IN:A/P CST R 4 Input
8. Press Enter and save the entries by clicking Save icon or by pressing Control + S on your key board.
9. The above process will be creating one tax code V1 with 16% Excise Duty and 4% CST taxes.
10. If you want to create different tax codes with different tax structure please follow the steps 1 to 5 mentioned above.
11. Now create another two tax codes for further use in Materials Management module by following steps 1 to 5 again with the following entries:
Field name Description R/O/C User action and values
Note
Country key Country code R Already given IN Grayed out
Tax code Tax code to be created
R V2 Input
System will give a popup screen, (properties) input the following values
Tax code Tax code V2 R Excise Duty + LST 8% (Maharastra)
Input
ax type Input Tax R V Input
You will get new screen Maintain Tax Code: Tax Rates, maintain the following entries:
IN: A/P BED deductib IN: A/P BED deductibles
R 16 Input
Save by clicking Save icon or press Control + S on your key board.
Extend this tax code V2
IN:A/P LST IN:A/P LST R 8 Input value
12. Press Enter and save the entries by clicking Save icon or by pressing Control + S on your key board.
13. The above process will be creating one tax code V2 for Jurisdiction code IN01 with 16% Excise Duty and 8% LST taxes for Maharastra state procurements.
If you want to create different tax codes with different tax structure please follow the steps
1.3 Logistics Invoice Verification Settings
1.3.1 Maintaining Default Values for Tax Codes
UseIn this step of IMG activity you are going to maintain default tax code for Company Codes.
Procedure
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1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Materials Management Logistics Invoice Verification Incoming Invoices Maintain Default Values for Tax Codes
2. On the screen Tax Defaults in Invoice Verification screen maintain the following entries:
3. Choose New Entries icon or choose F5.
Field name Description R/O/C User action and values Note
Company Code Company code R Z001 Input the value
Enter Choose Enter
Give Tax code as V0
4. Choose Save or Control + S to save the settings.
Result Data was saved.
1.4 Tax on Goods Movement - India
1.4.1 Basic Settings
1.4.1.1 Maintaining Excise Registrations
UseAs per the legal requirement every plant, which is handling excisable goods has to be registered with Central Excise Authorities in India. In this configuration step you are going to see how to maintain Excise Registrations.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General → Tax on Goods Movements → India → Basic Settings → Maintain Excise Registrations
Transaction Code SPRO
2. On the Excise Registrations: screen, make the following entries:
3. Choose New Entries icon for maintaining the new excise registrations.
Please note that Registration descriptions, numbers, address etc., are just indicative only. You need to input you actual registration details. To give demo the following dummy data is created which may not have any validity.
Field name Description User action and values Note
Excise Reg. Excise registration id
01
Page 14 of 105
Field name Description User action and values Note
Reg. Description Title of registration ID
Z001 MFG PLANT EXCISE REGISTRATION
ECC No. ECC Number Enter ECC No. for example
ECC/1/1/2001
Excise Reg. No. Excise registration number
Enter for example
REG-10001
Excise Range Excise Range Enter for example
BANGALORE RANGE
Excise Division Excise Division Enter for example
BANGALORE DIVISION
Commissionerate Commissionerate Enter for example
KARNATAKA COMMISSIONARATE
Liable to AED Liability to Additional Excise Duty
Check the tick box If you are covered under AED only
Liable to SED Liability to Special Excise Duty
Check the tick box If you are covered under SED only
Liable to Cess Liability to Cess Check the tick box If you are covered under CESS only
Partial credit Partial credit Check the tick box
No of items in Excise Invoice
Number of items in Excise Invoice
2
Indicator NCCD Indicator for NCCD applicability
Check this tick box
4. Choose Enter complete the entries
5. Save the entries by choosing Save icon or choose Ctrl + S.
6. To maintain the entries for Z002 Depot Plant follow the steps mentioned above:
7. On the Excise Registrations: screen, make the following entries:
8. Choose New Entries icon for maintaining the new excise registrations
Field name Description User action and values Note
Excise Reg. Excise registration id
02
Reg. Description Title of registration ID
Z002 DEPOT PLANT EXCISE REGISTRATION
ECC No. ECC Number Enter ECC No. for example
ECC/1/2/2001
Page 15 of 105
Field name Description User action and values Note
Excise Reg. No. Excise registration number
Enter for example
REG-20001
Excise Range Excise Range Enter for example
MUMBAI RANGE
Excise Division Excise Division Enter for example
MUMBAI DIVISION
Commissionerate Commissionerate Enter for example
MAHARASTRA COMMISSIONARATE
Liable to AED Liability to Additional Excise Duty
Check the tick box If you are covered under AED only
Liable to SED Liability to Special Excise Duty
Check the tick box If you are covered under SED only
Liable to Cess Liability to Cess Check the tick box If you are covered under CESS only
Partial credit Partial credit Check the tick box
No of items in Excise Invoice
Number of items in Excise Invoice
2
Indicator NCCD Indicator for NCCD applicability
Check this tick box
9. Choose Enter complete the entries
10. Save the entries by choosing Save icon or Ctrl + S.
1.4.1.2 Maintaining Company Code Settings for Taxes
UseIn this IMG setting you are going to maintain Company Code Z001 for purchase taxes.
Procedure 6. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movement India Basic Settings Maintain Company Code Settings
Transaction Code SPRO
7. On the screen Company Code Settings: choose New Entries icon and maintain the following entries:
Field name Description User action and values
Note
Company Code Company code Z001 Input value
CENVAT Doc. Type CENVAT Document type
SA Input value
Page 16 of 105
Field name Description User action and values
Note
Utl FI Doc Type Utilization document type
SA Input value
Debit Acc Override Debit account Tick the check box Tick
Aut ad ind Automatic adjustment indicator
Tick the check box Tick
Imm. Credit on capital goods
Immediate credit on capital goods
Tick the check box Tick
First month First month of financial year
April Select
Exc Sel Days Due days for excise invoice
30 Input value
No. Exc Inv Sel No of excise invoices selection
10 Input value
EI Sel. Proc. Excise invoice selection process
FIFO Select
Rounding duty on procurement
Rounding duty on procurement
Tick the check box Tick
Rounding duty on removal
Rounding duty on removal
Tick the check box Tick
Exch. rate type for CVD
Exchange rate type for CVD
M Input
Exchange rate type for exports
Exchange rate type for exports
M Input
CVD account CVD GL account 14810000
8. Choose Enter and save the entries by choosing Save icon or by choosing Ctrl + S on your key board.
9. To add another company code, please repeat the above step again.
1.4.1.3 Maintaining Plant Settings for Excise Information
UseAs per the legal requirement every plant which is handling excisable goods has to be registered with Central Excise Authorities in India. In this configuration step you are going to maintain Excise Information for plants.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General → Tax on Goods Movements → India → Basic Settings → Maintain Plant Settings
Transaction Code SPRO
Page 17 of 105
2. On the Plant Settings: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.
Field name Description User action and values Note
Entries for Z001
Plant Plant code Z001
Depot Depot Leave it blank Do not check as Z001 is mfg plant.
Exc. Reg. Excise Registration id
01
GRs per EI Goods Receipts per each Excise Invoice
Select Multiple Goods Receipts, Single Credits from drop down list
Entries for Z002
Plant Plant code Z002
Depot Depot Check the box Check as Z002 is a Depot plant.
Exc. Reg. Excise Registration id
02
GRs per EI Goods Receipts per each Excise Invoice
Select Multiple Goods Receipts, Single Credits from drop down list
4. Choose Enter to finish the entries.
5. Save the entries by choosing Save icon or by choosing Ctrl + S.
ResultData was saved.
1.4.1.4 Maintaining Excise Groups
UseAs per the legal requirement in India each Excise Group has to have one set of books. In this step you are going to configure the Excise Groups for both the plants.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Basic Settings Maintain Excise Groups
Transaction Code SPRO
Page 18 of 105
2. On the Excise Groups: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.
Field name Description User action and values Note
Entries for Z001
Excise Group Excise Group 10
Plant Plant code Z001
Description Description of group
Z001 MFG PLANT EXCISE GROUP
Excise Reg. Excise Registration no.
01
No. of GR per EI Number of goods receipts per excise invoice
Multiple Goods Receipts, Single Credits
Default Challan Qty in GR
Default challan quantity in goods receipt
Tick this check box
Excise inv during Billing
Excise Invoice during billing
Do not tick Leave blank
Create and post Inv single step
Crete and post Invoice in a single step
Tick the box
Consumption Consumption entry in registers
Check this tick box
Depot indicator Depot indicator Do not check tick box
Folio number Folio numbers Do not check tick box
Depot Excise Invoice
Depot Excise Invoice
Do not check tick box
EI Capture Excise Invoice capturing
Check tick box
Post EI in MIGO Post excise invoice in MIGO
Check tick box
Duty different at GR
Duty different at GR
Check tick box
EI create/RG23D selection
Excise Invoice creation for RG23D register
Do not Check tick box
Update RG1 at MIGO
Update RG1 register at MIGO
Check tick box
4. Choose Enter to finish the entries.
5. Save the entries by choosing Save icon or by choosing Ctrl + S.
6. To maintain the Excise Group for Z002 depot plant, please repeat the steps mentioned above.
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7. On the Excise Groups: screen, make the following entries:
8. Choose New Entries icon for maintaining the new entries.
Field name Description User action and values Note
Entries for Z002
Excise Group Excise Group 20
Plant Plant code Z002
Description Description of group
Z002 DEPOT PLANT EXCISE GROUP
Excise Reg. Excise Registration no.
2
No. of GR per EI Number of goods receipts per excise invoice
Multiple Goods Receipts, Single Credits
Default Challan Qty in GR
Default challana quantity in goods receipt
Tick this check box
Excise inv during Billing
Excise Invoice during billing
Do not tick Leave blank
Create and post Inv single step
Crete and post Invoice in a single step
Tick the box
Consumption Consumption entry in registers
Check this tick box
Depot indicator Depot indicator Check tick box
Folio number Folio numbers Check tick box
Depot Excise Invoice
Depot Excise Invoice
Check tick box
EI Capture Excise Invoice capturing
Check tick box
Post EI in MIGO Post excise invoice in MIGO
Check tick box
Duty different at GR
Duty different at GR
Check tick box
EI create/RG23D selection
Excise Invoice creation for RG23D register
Check tick box
Update RG1 at MIGO
Update RG1 register at MIGO
Check tick box
9. Choose Enter to finish the entries.
10. Save the entries by choosing Save icon or by choosing Ctrl + S.
ResultData was saved.
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1.4.1.5 Maintaining Series Groups
UseIn this IMG activity, you define the different excise series groups within your company. Series groups allow you to maintain multiple number ranges for the outgoing excise documents.
Based on excise regulations and exemptions from the authorities you can maintain multiple number series for outgoing documents. But each of these series has to be declared to the excise authorities.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Basic Settings Maintain Series Groups
Transaction Code SPRO
2. On the Excise Document Series: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.
Field name Description User action and values Note
Series Grp Series group 11
Series Des Description of series group
Z001 MFG PLANT DOMESTIC SERIES GROUP
Exc. Reg. Excise Registration
01
No utilization No utilization Do not check tick box
Imm. Util. Immediate utilization
Do not check tick box
Other fields leave blank
Series Grp Series group 13
Series Des Description of series group
SUBCONTRACT CHALLAN SERIES GROUP Z001
Exc. Reg. Excise Registration
01
No utilization No utilization Do not check tick box
Imm. Util. Immediate utilization
Do not check tick box
Other fields leave blank
Series Grp Series group 15
Series Des Description of series group
Z001 MFG PLANT EXPORT SERIES GROUP
Exc. Reg. Excise Registration
1
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Field name Description User action and values Note
No utilization No utilization Do not check tick box
Imm. Util. Immediate utilization
Do not check tick box
Other fields leave blank
Series Grp Series group 21
Series Des Description of series group
Z002 DEPOT PLANT SERIES GROUP
Exc. Reg. Excise Registration
2
No utilization No utilization Do not check tick box
Imm. Util. Immediate utilization
Do not check tick box
ResultData was saved.
1.4.2 Determination of Excise Duty
1.4.2.1 Maintaining Excise Defaults
UseIn this IMG activity, you define which tax procedure and pricing condition types are used in calculating excise taxes using formula-based excise determination.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Basic Settings Determination of Excise Duty Maintain Excise Defaults
Transaction Code SPRO
2. On the Tax Default Information: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.
Field name Description User action and values Note
Tax proc. Tax procedure TAXINN
CVD Cond. CVD condition type
JCV1
Exp tax cd Expected Tax code
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Field name Description User action and values Note
Tax jur.cd Tax jurisdiction code
A/P BED Cond A/P BED condition type
A/P SED cond A/P SED Condition type
A/P AED cond A/P AED condition type
A/R BED cond A/R BED condition type
A/R SED cond A/R SED condition type
A/R AED cond A/R AED condition type
A/R CESS cond A/R CESS condition type
BED perc BED percentage condition type
AED perc AED percentage condition type
SED perc SED percentage condition type
Cess per CESS percentage condition type
NCCD AP NCCD Condition type AP
NCCD AR NCCD Condition type AR
JNED
NCCD Perc NCCD Percentage
ECS AP Education Cess condition type AP
ECS AR Education Cess condition type AR
ECS Perc Education Cess condition type percentage
ECS Cond. Education Cess condition type AP Imports
JECV
SEC AP AT1 Condition type AP
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Field name Description User action and values Note
SEC AR AT1 Condition type AR
4. Choose Enter complete the entries
5. Save the entries by choosing Save icon or choose Ctrl + S.
ResultData was saved.
1.4.2.2 Assignment of Tax Code to Company Codes
UseThe purpose of this activity is assigning the tax code for purchasing documents to the company codes where it will be used. This activity is done if you use condition-based excise determination. If there is no assignment error will come in excise transactions as no tax code defined in company code.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Basic Settings Determination of Excise Duty Condition-Based Excise Determination Assign Tax Code to Company Codes
Transaction Code SPRO
1. On the Change view “Tax Codes for Excise Duties Using Condition Techniques”: screen, make the following entries.
2. Choose New Entries icon and input Z001 under Company Code and input V0 tax code beside company codes or under Tax Code.
3. Assign all the condition types which are defined for your company code
4. Enter to continue and save the entries by choosing Save icon or Ctrl + S.
1.4.2.3 Classifying Condition Types
UseIn this IMG activity, you specify which condition types you use for which sort of tax. Note that this only applies to condition types that you use with the new excise determination method.
Even thou you defined your own user defined pricing procedure, maintain entries for standard pricing procedures example: JINFAC (factory sales pricing) & for Tax procedure (TAXINN).
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Basic Settings Determination of Excise Duty Condition-
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Based Excise Determination Classify Condition Types
Transaction Code SPRO
2. As a default SAP will offer the following settings, please do not change the original settings.
Procedure Condition Type Condition NameJINDEP JCEP A/R Cess PercentageJINDEP JCET A/R Cess totalJINDEP JEAP A/R AED PercentageJINDEP JEAT A/R AED totalJINDEP JESP A/R SED PercentageJINDEP JEST A/R SED totalJINDEP JEXP A/R BED PercentageJINDEP JEXT A/R BED totalJINEXP JCEP A/R Cess PercentageJINEXP JCET A/R Cess totalJINEXP JEAP A/R AED PercentageJINEXP JEAT A/R AED totalJINEXP JESP A/R SED PercentageJINEXP JEST A/R SED totalJINEXP JEXP A/R BED PercentageJINEXP JEXT A/R BED totalJINFAC JCEP A/R Cess PercentageJINFAC JCET A/R Cess totalJINFAC JEAP A/R AED PercentageJINFAC JEAT A/R AED totalJINFAC JESP A/R SED PercentageJINFAC JEST A/R SED totalJINFAC JEXP A/R BED PercentageJINFAC JEXT A/R BED totalJINSTO JCEP A/R Cess PercentageJINSTO JCET A/R Cess totalJINSTO JEAP A/R AED PercentageJINSTO JEAT A/R AED totalJINSTO JESP A/R SED PercentageJINSTO JEST A/R SED totalJINSTO JEXP A/R BED PercentageJINSTO JEXT A/R BED totalTAXINN JAIP AED Inventory PercentageTAXINN JAIQ AED Inventory Quantity BasedTAXINN JAOP AED Set Off condition PercentageTAXINN JAOQ AED Set Off condition Quantity BasedTAXINN JAX1 AED Set Off condition TotalTAXINN JAX2 AED Inventory TotalTAXINN JEC1 ECS Set Off condition PercentageTAXINN JEC2 ECS Inventory PercentageTAXINN JEX1 ECS Set Off condition TotalTAXINN JEX2 ECS Inventory Total
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TAXINN JIPC A/P Central Sales taxTAXINN JIPL A/P Local Sales taxTAXINN JIPS A/P ST setoffTAXINN JMIP BED Inventory PercentageTAXINN JMIQ BED Inventory Quantity BasedTAXINN JMOP BED Set Off condition PercentageTAXINN JMOQ BED Set Off condition Quantity basedTAXINN JMX1 BED Set Off condition TotalTAXINN JMX2 BED Inventory TotalTAXINN JNIP NCCD Inventory PercentageTAXINN JNOP NCCD Set Off condition PercentageTAXINN JNX1 NCCD Set Off condition TotalTAXINN JNX2 BED Inventory TotalTAXINN JSIP SED Inventory PercentageTAXINN JSIQ SED Inventory Quantity BasedTAXINN JSOP SED Set Off ConditionPercentageTAXINN JSX1 SED Set Off Condition TotalTAXINN JSX2 SED Inventory Total
3. Apart from above default settings you need to take the following setting by choosing New Entries icon. After completing entries choose Save to save entries.
Procedure Condition Type Condition NameTAXINN JAIP AED Inventory PercentageTAXINN JAIQ AED Inventory Quantity BasedTAXINN JAOP AED Set Off condition PercentageTAXINN JAOQ AED Set Off condition Quantity BasedTAXINN JAX1 AED Set Off condition TotalTAXINN JAX2 AED Inventory TotalTAXINN JEC1 ECS Set Off condition PercentageTAXINN JEC2 ECS Inventory PercentageTAXINN JEX1 ECS Set Off condition TotalTAXINN JEX2 ECS Inventory TotalTAXINN JIPC A/P Central Sales taxTAXINN JIPL A/P Local Sales taxTAXINN JIPS A/P ST setoffTAXINN JMIP BED Inventory PercentageTAXINN JMIQ BED Inventory Quantity BasedTAXINN JMOP BED Set Off condition PercentageTAXINN JMOQ BED Set Off condition Quantity basedTAXINN JMX1 BED Set Off condition TotalTAXINN JMX2 BED Inventory TotalTAXINN JNIP NCCD Inventory PercentageTAXINN JNOP NCCD Set Off condition PercentageTAXINN JNX1 NCCD Set Off condition TotalTAXINN JNX2 BED Inventory TotalTAXINN JSIP SED Inventory PercentageTAXINN JSIQ SED Inventory Quantity BasedTAXINN JSOP SED Set Off ConditionPercentageTAXINN JSX1 SED Set Off Condition TotalTAXINN JSX2 SED Inventory Total
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1.4.2.4 Maintaining Excise Accounts per Excise Transactions
UseIn this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be posted to for the various transaction types. Enter all the accounts that are affected by each transaction type.
If you use sub transaction types, Enter the accounts for each sub transaction type as well.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Account Determination Specify Excise Accounts per Excise Transaction
Transaction Code SPRO
3. On the Transaction Code Vs Accounts: screen, make the following entries:
4. Choose New Entries icon for maintaining the new entries. As a default some entries already maintained. Do not disturb them; maintain entries as per the following table.
Excise TT Sub Transaction
D C Indicator
Account name
Excise Transaction
Type
Sub Transaction
Debit / Credit
Indicator
Account name
57CM Credit CENVAT clearing account57CM Debit RG 23 BED account57CM Debit RG 23 ECS Account57CM Debit RG 23 NCCD account57FC Credit PLA BED account57FC Credit PLA ECS Account57FC Credit PLA NCCD account57FC Credit RG 23 BED account57FC Credit RG 23 ECS Account57FC Credit RG 23 NCCD account57FC Debit CENVAT clearing account57NR Credit CENVAT clearing account57NR Credit PLA BED account57NR Credit PLA ECS Account57NR Credit PLA NCCD account57NR Credit RG 23 BED account57NR Credit RG 23 ECS Account57NR Credit RG 23 NCCD account57NR Debit CENVAT reversal accountARE1 Credit CENVAT clearing accountARE1 Credit PLA BED accountARE1 Credit PLA ECS AccountARE1 Credit PLA NCCD account
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ARE1 Credit RG 23 BED accountARE1 Credit RG 23 ECS AccountARE1 Credit RG 23 NCCD accountARE1 Debit CENVAT reversal accountARE3 Credit CENVAT clearing accountARE3 Credit PLA BED accountARE3 Credit PLA ECS AccountARE3 Credit PLA NCCD accountARE3 Credit RG 23 BED accountARE3 Credit RG 23 ECS AccountARE3 Credit RG 23 NCCD accountARE3 Debit CENVAT reversal accountCAPE Credit CENVAT on hold accountCAPE Debit CENVAT on hold accountCAPE Debit RG 23 AED accountCAPE Debit RG 23 BED accountCAPE Debit RG 23 ECS AccountCAPE Debit RG 23 NCCD accountCAPE Debit RG 23 SED accountCEIV Credit CENVAT suspense accountCEIV Debit PLA AED accountCEIV Debit PLA BED accountCEIV Debit PLA ECS AccountCEIV Debit PLA NCCD accountCEIV Debit PLA SED accountCEIV Debit RG 23 AED accountCEIV Debit RG 23 BED accountCEIV Debit RG 23 ECS AccountCEIV Debit RG 23 NCCD accountCEIV Debit RG 23 SED accountDIEX Credit CENVAT clearing accountDIEX Debit RG 23 AED accountDIEX Debit RG 23 BED accountDIEX Debit RG 23 ECS AccountDIEX Debit RG 23 NCCD accountDIEX Debit RG 23 SED accountDLFC Credit PLA AED accountDLFC Credit PLA BED accountDLFC Credit PLA cess accountDLFC Credit PLA ECS AccountDLFC Credit PLA NCCD accountDLFC Credit PLA SED accountDLFC Credit RG 23 AED accountDLFC Credit RG 23 BED accountDLFC Credit RG 23 ECS AccountDLFC Credit RG 23 NCCD accountDLFC Credit RG 23 SED accountDLFC Debit CENVAT suspense accountEWPO Credit CENVAT clearing accountEWPO Debit RG 23 AED accountEWPO Debit RG 23 BED accountEWPO Debit RG 23 ECS Account
Page 28 of 105
EWPO Debit RG 23 NCCD accountEWPO Debit RG 23 SED accountGRPO Credit CENVAT clearing accountGRPO Debit CENVAT on hold accountGRPO Debit RG 23 AED accountGRPO Debit RG 23 BED accountGRPO Debit RG 23 ECS AccountGRPO Debit RG 23 NCCD accountGRPO Debit RG 23 SED accountMRDY Credit PLA AED accountMRDY Credit PLA BED accountMRDY Credit PLA cess accountMRDY Credit PLA ECS AccountMRDY Credit PLA NCCD accountMRDY Credit PLA SED accountMRDY Credit RG 23 AED accountMRDY Credit RG 23 BED accountMRDY Credit RG 23 ECS AccountMRDY Credit RG 23 NCCD accountMRDY Credit RG 23 SED accountMRDY Debit CENVAT clearing accountMRRD Credit PLA AED accountMRRD Credit PLA BED accountMRRD Credit PLA cess accountMRRD Credit PLA ECS AccountMRRD Credit PLA NCCD accountMRRD Credit PLA SED accountMRRD Credit RG 23 AED accountMRRD Credit RG 23 BED accountMRRD Credit RG 23 ECS AccountMRRD Credit RG 23 NCCD accountMRRD Credit RG 23 SED accountMRRD Debit CENVAT clearing accountMRWO Credit PLA AED accountMRWO Credit PLA BED accountMRWO Credit PLA cess accountMRWO Credit PLA ECS AccountMRWO Credit PLA NCCD accountMRWO Credit PLA SED accountMRWO Credit RG 23 AED accountMRWO Credit RG 23 BED accountMRWO Credit RG 23 ECS AccountMRWO Credit RG 23 NCCD accountMRWO Credit RG 23 SED accountMRWO Debit CENVAT clearing accountOTHR Credit PLA AED accountOTHR Credit PLA BED accountOTHR Credit PLA cess accountOTHR Credit PLA ECS AccountOTHR Credit PLA NCCD accountOTHR Credit PLA SED accountOTHR Credit RG 23 AED account
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OTHR Credit RG 23 BED accountOTHR Credit RG 23 ECS AccountOTHR Credit RG 23 NCCD accountOTHR Credit RG 23 SED accountOTHR Debit CENVAT suspense accountTR6C Credit PLA on hold accountTR6C Debit PLA AED accountTR6C Debit PLA BED accountTR6C Debit PLA cess accountTR6C Debit PLA ECS AccountTR6C Debit PLA NCCD accountTR6C Debit PLA SED accountUTLZ Credit PLA AED accountUTLZ Credit PLA BED accountUTLZ Credit PLA cess accountUTLZ Credit PLA ECS AccountUTLZ Credit PLA NCCD accountUTLZ Credit PLA SED accountUTLZ Credit RG 23 AED accountUTLZ Credit RG 23 BED accountUTLZ Credit RG 23 ECS AccountUTLZ Credit RG 23 NCCD accountUTLZ Credit RG 23 SED accountUTLZ Debit CENVAT clearing account
Out off above table the following SAP Standard settings are already maintained in system. Please do not disturb any standard settings.
ETT Sub TrnTyp DC ind Acct nameExcise Transaction Type
Sub Transaction
Debit / Credit Indicator
Account name
57CM Credit CENVAT Clearing account57CM Debit RG 23 BED Account57FC Credit PLA BED Account57FC Credit RG 23 BED Account57FC Debit CENVAT Clearing account57FC Credit PLA BED Account57FC Credit RG 23 BED Account57FC Debit CENVAT Clearing account57NR Credit CENVAT Clearing account 57NR Credit PLA BED Account57NR Credit RG 23 BED Account57NR Debit CENVAT Reversal Account57NR Credit CENVAT Clearing account 57NR Credit PLA BED Account57NR Credit RG 23 BED Account57NR Debit CENVAT Reversal AccountARE1 Credit CENVAT Clearing accountARE1 Credit PLA BED Account
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ARE1 Credit RG 23 BED AccountARE1 Debit CENVAT Reversal AccountARE3 Credit CENVAT Clearing accountARE3 Credit PLA BED AccountARE3 Credit RG 23 BED AccountARE3 Debit CENVAT Reversal AccountCAPE Credit CENVAT on hold AccountCAPE Debit CENVAT on hold AccountCAPE Debit RG 23 AED AccountCAPE Debit RG 23 BED AccountCAPE Debit RG 23 SED AccountCEIV Credit CENVAT Suspense AccountCEIV Debit PLA AED AccountCEIV Debit PLA BED AccountCEIV Debit PLA SED AccountCEIV Debit RG 23 AED AccountCEIV Debit RG 23 BED AccountCEIV Debit RG 23 SED AccountDIEX Credit CENVAT Clearing accountDIEX Debit RG 23 AED AccountDIEX Debit RG 23 BED AccountDIEX Debit RG 23 SED AccountDLFC Credit PLA AED AccountDLFC Credit PLA BED AccountDLFC Credit PLA Cess AccountDLFC Credit PLA SED AccountDLFC Credit RG 23 AED AccountDLFC Credit RG 23 BED AccountDLFC Credit RG 23 SED AccountDLFC Debit CENVAT Suspense AccountEWPO Credit CENVAT Clearing accountEWPO Debit RG 23 AED AccountEWPO Debit RG 23 BED AccountEWPO Debit RG 23 SED AccountGRPO Credit CENVAT Clearing accountGRPO Debit CENVAT on hold AccountGRPO Debit RG 23 AED AccountGRPO Debit RG 23 BED AccountGRPO Debit RG 23 SED AccountMRDY Credit PLA AED AccountMRDY Credit PLA BED AccountMRDY Credit PLA Cess AccountMRDY Credit PLA SED AccountMRDY Credit RG 23 AED AccountMRDY Credit RG 23 BED AccountMRDY Credit RG 23 SED AccountMRDY Debit CENVAT Clearing accountMRRD Credit PLA AED AccountMRRD Credit PLA BED AccountMRRD Credit PLA Cess AccountMRRD Credit PLA SED AccountMRRD Credit RG 23 AED Account
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MRRD Credit RG 23 BED AccountMRRD Credit RG 23 SED AccountMRRD Debit CENVAT Clearing accountMRWO Credit PLA AED AccountMRWO Credit PLA BED AccountMRWO Credit PLA Cess AccountMRWO Credit PLA SED AccountMRWO Credit RG 23 AED AccountMRWO Credit RG 23 BED AccountMRWO Credit RG 23 SED AccountMRWO Debit CENVAT Clearing accountOTHR Credit PLA AED AccountOTHR Credit PLA BED AccountOTHR Credit PLA Cess AccountOTHR Credit PLA SED AccountOTHR Credit RG 23 AED AccountOTHR Credit RG 23 BED AccountOTHR Credit RG 23 SED AccountOTHR Debit CENVAT Suspense AccountTR6C Credit PLA on hold AccountTR6C Debit PLA AED AccountTR6C Debit PLA BED AccountTR6C Debit PLA Cess AccountTR6C Debit PLA SED AccountUTLZ Credit PLA AED AccountUTLZ Credit PLA BED AccountUTLZ Credit PLA Cess AccountUTLZ Credit PLA SED AccountUTLZ Credit RG 23 AED AccountUTLZ Credit RG 23 BED AccountUTLZ Credit RG 23 SED AccountUTLZ Debit CENVAT Clearing account
5. Choose Enter complete the entries
6. Save the entries by choosing Save icon or choose Ctrl + S.
ResultData was saved.
1.4.2.5 Assigning G/L Accounts to Excise Transaction Types
UseIn this IMG activity, you assign the excise and CENVAT accounts to G/L accounts to Excise Transaction Types.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Account Determination Specify G/L Accounts per Excise
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Transaction
Transaction Code SPRO
2. On the Excise Account Assignment Table: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries as per the following table.
S.No Excise Gp
ETT CoCd Sub TrnTyp ChAc RG23A BED
RG23A AED
RG23A SED
S.No Excise Group
Excise Transaction type
Company Code
Sub Transaction Type
Chart of Account
RG23A BED
RG23A AED
RG23A SED
1 10 57FC Z001 Z001 24820000 24840000 24840000
2 10 57NR Z001 Z001 24820000 24840000 24840000
3 10 ARE1 Z001 Z001 24820000 24840000 24840000
4 10 ARE3 Z001 Z001 24820000 24840000 24840000
5 10 CAPE Z001 Z001 24820000 24840000 24840000
6 10 CEIV Z001 Z001 24820000 24840000 24840000
7 10 DIEX Z001 Z001 24820000 24840000 24840000
9 10 DLFC Z001 Z001 13113910 13113910 13113910
10 10 EWPO Z001 Z001 24820000 24840000 24840000
12 10 GRPO Z001 Z001 24820000 24840000 24840000
14 10 MRDY Z001 Z001 24820000 24840000 24840000
15 10 MRRD Z001 Z001 24820000 24840000 24840000
16 10 MRWO Z001 Z001 24820000 24840000 24840000
17 10 OTHR Z001 Z001 40011000 40011000 40011000
19 10 TR6C Z001 Z001 24820000 24840000 24840000
20 10 UTLZ Z001 Z001 40011000 40011000 40011000
S.No RG23C BED
RG23C AED RG23C SED
Offset Mod.Clear PLA BED PLA AED PLA SED
124850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000
224850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000
324850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000
424850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000
524850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000
624850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000
724850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000
824850000 24860000 24870000 24920000 24930000 24880000 24890000 24900000
924850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000
1024850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000
1124850000 24860000 24870000 24920000 54000000 24880000 24890000 24900000
1224850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000
1324850000 24860000 24870000 24920000 13113910 24880000 24890000 24900000
1424850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000
15 2485000 24860000 24870000 24920000 13113920 24880000 24890000 24900000
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0
1624850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000
1724850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000
1824850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000
1924850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000
2024850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000
S.No PLA CESS
CENVAT OH CENVAT sse
PLA On Hld Reversal G/L RG23ANCCD
G/L RG23CNCCD
124910000 24930000 13113910 24920000 13113930 24840100 24870100
224910000 24930000 13113910 24920000 13113930 24840100 24870100
324910000 24930000 13113910 24920000 13113930 24840100 24870100
424910000 24930000 13113910 24920000 13113930 24840100 24870100
524910000 24930000 13113910 24920000 13113930 24840100 24870100
624910000 24930000 13113910 24920000 13113930 24840100 24870100
724910000 24930000 13113910 24920000 13113930 24840100 24870100
824910000 24930000 13113910 24920000 13113930 24840100 24870100
924910000 24930000 54000000 24920000 13113930 13113910 13113910
1024910000 24930000 13113910 24920000 13113930 24840100 24870100
1124910000 24930000 13113910 24920000 13113930 24840100 24870100
1224910000 24930000 13113910 24920000 13113930 24840100 24870100
1324910000 24930000 13113910 24920000 13113930 24840100 24870100
1424910000 24930000 13113910 24920000 13113930 24840100 24870100
1524910000 24930000 13113910 24920000 13113930 24840100 24870100
1624910000 24930000 13113910 24920000 13113930 24840100 24870100
1724910000 24930000 13113910 24920000 13113930 24840100 24870100
1824910000 24930000 13113910 24920000 13113930 24840100 24870100
1924910000 24930000 13113910 24920000 13113930 24840100 24870100
2024910000 24930000 13113910 24920000 13113930 24840100 24870100
S.No G/L PLANCCD
G/L RG23AECess
G/L RG23CECess
G/L PLAECess
124880100 24840200 24870200 24880200
224880100 24840200 24870200 24880200
324880100 24840200 24870200 24880200
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424880100 24840200 24870200 24880200
524880100 24840200 24870200 24880200
624880100 24840200 24870200 24880200
724880100 24840200 24870200 24880200
824880100 24840200 24870200 24880200
913113910 13113910 13113910 13113910
1024880100 24840200 24870200 24880200
1124880100 24840200 24870200 24880200
1224880100 24840200 24870200 24880200
1324880100 24840200 24870200 24880200
1424880100 24840200 24870200 24880200
1524880100 24840200 24870200 24880200
1624880100 24840200 24870200 24880200
1724880100 24840200 24870200 24880200
1824880100 24840200 24870200 24880200
1924880100 24840200 24870200 24880200
2024880100 24840200 24870200 24880200
4. Choose Enter complete the entries
5. Save the entries by choosing Save icon or choose Ctrl + S.
ResultData was saved.
1.4.3 Transactions: Incoming Excise Invoices
1.4.3.1 Selecting Fields
UseIn this IMG activity, you specify which fields you want in the Incoming Excise Invoices transaction. This setting comes as a default in Standard SAP.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Select Fields
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Transaction Code SPRO
2. The following entries comes as part of Standard SAP system:
Modifiable field Field Name Input Req. Disp Hide HiLiDelete OK_NOT_OK X Additional data J_1IEXITEM-ADDLDATA4 X Additional data J_1IEXITEM-ADDLDATA3 X Additional data J_1IEXITEM-ADDLDATA2 X Additional data J_1IEXITEM-ADDLDATA1 X Additional data J_1IEXHEAD-ADDLDATA4 X Additional data J_1IEXHEAD-ADDLDATA3 X Additional data J_1IEXHEAD-ADDLDATA2 X Additional data J_1IEXHEAD-ADDLDATA1 X Additional value J_1IEXITEM-ADDLVAL2 X Additional value J_1IEXITEM-ADDLVAL1 X Additional value J_1IEXHEAD-ADDLVAL X Business Area J_1IEXHEAD-GSBER X ECC No. J_1IEXHEAD-EXCCD X Excise Division J_1IEXHEAD-EXCDI X Excise Range J_1IEXHEAD-EXCRG X Material Description J_1IEXITEM-MAKTX X Material Type J_1IEXITEM-CAPIND X Preprinted serial no. J_1IEXHEAD-PREPRN X Rejection code J_1IEXHEAD-REJ_CODE X Ship-from vendor J_1IEXHEAD-SHIPFROM X
1.4.3.2 Defining Processing Modes per Transaction
UseIn this IMG activity, you specify which processing modes are used in the various Incoming Excise Invoice transactions. This setting comes as a default in Standard SAP.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Define processing modes per Transaction
Transaction Code SPRO
2. The following entries comes as part of Standard SAP system:
Transaction Code Processing Mode ActiveJ1IA101 Capture Excise Invoice J1IA101 Change XJ1IA101 Display XJ1IA101 Post J1IA101 Cancel XJ1IA101 Update X
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J1IA101 Reverse XJ1IA101 Create ARE-1 XJ1IA101 Create ARE-3 J1IA102 Capture Excise Invoice J1IA102 Change XJ1IA102 Display XJ1IA102 Post J1IA102 Cancel XJ1IA102 Update J1IA102 Reverse J1IA102 Create ARE-1 XJ1IA102 Create ARE-3 J1IA103 Capture Excise Invoice J1IA103 Change J1IA103 Display XJ1IA103 Post J1IA103 Cancel J1IA103 Update XJ1IA103 Reverse J1IA103 Create ARE-1 J1IA103 Create ARE-3 J1IA104 Capture Excise Invoice J1IA104 Change J1IA104 Display XJ1IA104 Post J1IA104 Cancel J1IA104 Update J1IA104 Reverse XJ1IA104 Create ARE-1 J1IA104 Create ARE-3 J1IA301 Capture Excise Invoice J1IA301 Change XJ1IA301 Display XJ1IA301 Post J1IA301 Cancel XJ1IA301 Update XJ1IA301 Reverse XJ1IA301 Create ARE-1 J1IA301 Create ARE-3 XJ1IA302 Capture Excise Invoice J1IA302 Change XJ1IA302 Display XJ1IA302 Post J1IA302 Cancel XJ1IA302 Update J1IA302 Reverse J1IA302 Create ARE-1 J1IA302 Create ARE-3 XJ1IA303 Capture Excise Invoice J1IA303 Change J1IA303 Display XJ1IA303 Post
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J1IA303 Cancel J1IA303 Update XJ1IA303 Reverse J1IA303 Create ARE-1 J1IA303 Create ARE-3 J1IA304 Capture Excise Invoice J1IA304 Change J1IA304 Display XJ1IA304 Post J1IA304 Cancel J1IA304 Update J1IA304 Reverse XJ1IA304 Create ARE-1 J1IA304 Create ARE-3 J1IEX Capture Excise Invoice XJ1IEX Change XJ1IEX Display XJ1IEX Post XJ1IEX Cancel XJ1IEX Update J1IEX Reverse J1IEX Create ARE-1 J1IEX Create ARE-3 J1IEX_C Capture Excise Invoice XJ1IEX_C Change J1IEX_C Display XJ1IEX_C Post J1IEX_C Cancel J1IEX_C Update J1IEX_C Reverse J1IEX_C Create ARE-1 J1IEX_C Create ARE-3 J1IEX_P Capture Excise Invoice J1IEX_P Change XJ1IEX_P Display XJ1IEX_P Post XJ1IEX_P Cancel XJ1IEX_P Update J1IEX_P Reverse J1IEX_P Create ARE-1 J1IEX_P Create ARE-3
1.4.3.3 Defining Reference Documents per Transaction
UseIn this IMG activity, you specify for each combination of transaction and processing mode which reference documents you want the users to be able to use.
This setting comes as a default in Standard SAP.
Procedure
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1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Define Reference Documents per Transaction
Transaction Code SPRO
2. The following entries comes as part of Standard SAP system:
Transaction Code Processing Mode Reference Document ActiveJ1IA101 Change Internal Excise Invoice J1IA101 Change Vendor Excise Invoice J1IA101 Change Outgoing Excise Invoice J1IA101 Change ARE1 Internal Document XJ1IA101 Change ARE1 Form XJ1IA101 Change ARE3 Internal Document J1IA101 Change ARE3 Form J1IA101 Display Internal Excise Invoice J1IA101 Display Vendor Excise Invoice J1IA101 Display Outgoing Excise Invoice J1IA101 Display ARE1 Internal Document XJ1IA101 Display ARE1 Form XJ1IA101 Display ARE3 Internal Document J1IA101 Display ARE3 Form J1IA101 Post Purchase Order J1IA101 Post Stock Transport Order J1IA101 Post Scheduling Agreement J1IA101 Post Contract J1IA101 Post Goods Receipt J1IA101 Post Without Purchase Order J1IA101 Post Internal Excise Invoice J1IA101 Post Vendor Excise Invoice J1IA101 Post Outgoing Excise Invoice J1IA101 Post ARE1 Internal Document J1IA101 Post ARE1 Form J1IA101 Post ARE3 Internal Document J1IA101 Post ARE3 Form J1IA101 Cancel Internal Excise Invoice J1IA101 Cancel Vendor Excise Invoice J1IA101 Cancel Outgoing Excise Invoice J1IA101 Cancel ARE1 Internal Document XJ1IA101 Cancel ARE1 Form J1IA101 Cancel ARE3 Internal Document J1IA101 Cancel ARE3 Form J1IA101 Update ARE1 Internal Document XJ1IA101 Update ARE1 Form XJ1IA101 Update ARE3 Internal Document J1IA101 Update ARE3 Form J1IA101 Reverse ARE1 Internal Document XJ1IA101 Reverse ARE1 Form XJ1IA101 Reverse ARE3 Internal Document
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J1IA101 Reverse ARE3 Form J1IA101 Create ARE-1 Outgoing Excise Invoice XJ1IA101 Create ARE-3 Purchase Order J1IA101 Create ARE-3 Stock Transport Order J1IA101 Create ARE-3 Scheduling Agreement J1IA101 Create ARE-3 Outgoing Excise Invoice J1IA102 Change Internal Excise Invoice J1IA102 Change Vendor Excise Invoice J1IA102 Change ARE1 Internal Document XJ1IA102 Change ARE3 Internal Document J1IA102 Display Internal Excise Invoice J1IA102 Display Vendor Excise Invoice J1IA102 Display Outgoing Excise Invoice J1IA102 Display ARE1 Internal Document XJ1IA102 Display ARE1 Form XJ1IA102 Display ARE3 Internal Document J1IA102 Display ARE3 Form J1IA102 Post Internal Excise Invoice J1IA102 Post Vendor Excise Invoice J1IA102 Post ARE1 Internal Document J1IA102 Post ARE1 Form J1IA102 Post ARE3 Internal Document J1IA102 Post ARE3 Form J1IA102 Cancel Internal Excise Invoice J1IA102 Cancel Vendor Excise Invoice J1IA102 Cancel ARE1 Internal Document XJ1IA102 Cancel ARE3 Internal Document J1IA102 Update ARE1 Internal Document J1IA102 Update ARE1 Form J1IA102 Update ARE3 Internal Document J1IA102 Update ARE3 Form J1IA102 Reverse ARE1 Internal Document J1IA102 Reverse ARE1 Form J1IA102 Reverse ARE3 Internal Document J1IA102 Reverse ARE3 Form J1IA102 Create ARE-1 Outgoing Excise Invoice XJ1IA102 Create ARE-3 Outgoing Excise Invoice J1IA103 Change Internal Excise Invoice J1IA103 Change Vendor Excise Invoice J1IA103 Change ARE1 Internal Document J1IA103 Change ARE1 Form J1IA103 Change ARE3 Internal Document J1IA103 Change ARE3 Form J1IA103 Display Internal Excise Invoice J1IA103 Display Vendor Excise Invoice J1IA103 Display ARE1 Internal Document XJ1IA103 Display ARE1 Form XJ1IA103 Display ARE3 Internal Document J1IA103 Display ARE3 Form J1IA103 Post Internal Excise Invoice J1IA103 Post Vendor Excise Invoice J1IA103 Post ARE1 Internal Document
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J1IA103 Post ARE1 Form J1IA103 Post ARE3 Internal Document J1IA103 Post ARE3 Form J1IA103 Cancel Internal Excise Invoice J1IA103 Cancel Vendor Excise Invoice J1IA103 Cancel ARE1 Internal Document J1IA103 Cancel ARE3 Internal Document J1IA103 Update ARE1 Internal Document XJ1IA103 Update ARE1 Form XJ1IA103 Update ARE3 Internal Document J1IA103 Update ARE3 Form J1IA103 Reverse ARE1 Internal Document J1IA103 Reverse ARE1 Form J1IA103 Reverse ARE3 Internal Document J1IA103 Reverse ARE3 Form J1IA103 Create ARE-1 Outgoing Excise Invoice J1IA103 Create ARE-3 Outgoing Excise Invoice J1IA104 Change Internal Excise Invoice J1IA104 Change Vendor Excise Invoice J1IA104 Change ARE1 Internal Document J1IA104 Change ARE1 Form J1IA104 Change ARE3 Internal Document J1IA104 Change ARE3 Form J1IA104 Display Internal Excise Invoice J1IA104 Display Vendor Excise Invoice J1IA104 Display ARE1 Internal Document XJ1IA104 Display ARE1 Form XJ1IA104 Display ARE3 Internal Document J1IA104 Display ARE3 Form J1IA104 Post Internal Excise Invoice J1IA104 Post Vendor Excise Invoice J1IA104 Post ARE1 Internal Document J1IA104 Post ARE1 Form J1IA104 Post ARE3 Internal Document J1IA104 Post ARE3 Form J1IA104 Cancel Internal Excise Invoice J1IA104 Cancel Vendor Excise Invoice J1IA104 Cancel ARE1 Internal Document J1IA104 Cancel ARE1 Form J1IA104 Cancel ARE3 Internal Document J1IA104 Cancel ARE3 Form J1IA104 Update ARE1 Internal Document J1IA104 Update ARE1 Form J1IA104 Update ARE3 Internal Document J1IA104 Update ARE3 Form J1IA104 Reverse ARE1 Internal Document XJ1IA104 Reverse ARE1 Form XJ1IA104 Reverse ARE3 Internal Document J1IA104 Reverse ARE3 Form J1IA104 Create ARE-1 Outgoing Excise Invoice J1IA104 Create ARE-3 Outgoing Excise Invoice J1IA301 Change Internal Excise Invoice
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J1IA301 Change Vendor Excise Invoice J1IA301 Change ARE1 Internal Document J1IA301 Change ARE1 Form J1IA301 Change ARE3 Internal Document XJ1IA301 Change ARE3 Form XJ1IA301 Display Internal Excise Invoice J1IA301 Display Vendor Excise Invoice J1IA301 Display ARE1 Internal Document J1IA301 Display ARE1 Form J1IA301 Display ARE3 Internal Document XJ1IA301 Display ARE3 Form XJ1IA301 Post Internal Excise Invoice J1IA301 Post Vendor Excise Invoice J1IA301 Post ARE1 Internal Document J1IA301 Post ARE1 Form J1IA301 Post ARE3 Internal Document J1IA301 Post ARE3 Form J1IA301 Cancel Internal Excise Invoice J1IA301 Cancel Vendor Excise Invoice J1IA301 Cancel ARE1 Internal Document J1IA301 Cancel ARE3 Internal Document XJ1IA301 Update ARE1 Internal Document J1IA301 Update ARE1 Form J1IA301 Update ARE3 Internal Document XJ1IA301 Update ARE3 Form XJ1IA301 Reverse ARE1 Internal Document J1IA301 Reverse ARE1 Form J1IA301 Reverse ARE3 Internal Document XJ1IA301 Reverse ARE3 Form XJ1IA301 Create ARE-1 Outgoing Excise Invoice J1IA301 Create ARE-3 Outgoing Excise Invoice XJ1IA302 Change Internal Excise Invoice J1IA302 Change Vendor Excise Invoice J1IA302 Change ARE1 Internal Document J1IA302 Change ARE3 Internal Document XJ1IA302 Display Internal Excise Invoice J1IA302 Display Vendor Excise Invoice J1IA302 Display ARE1 Internal Document J1IA302 Display ARE1 Form J1IA302 Display ARE3 Internal Document XJ1IA302 Display ARE3 Form XJ1IA302 Post Internal Excise Invoice J1IA302 Post Vendor Excise Invoice J1IA302 Post ARE1 Internal Document J1IA302 Post ARE1 Form J1IA302 Post ARE3 Internal Document J1IA302 Post ARE3 Form J1IA302 Cancel Internal Excise Invoice J1IA302 Cancel Vendor Excise Invoice J1IA302 Cancel ARE1 Internal Document J1IA302 Cancel ARE3 Internal Document XJ1IA302 Update ARE1 Internal Document
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J1IA302 Update ARE1 Form J1IA302 Update ARE3 Internal Document J1IA302 Update ARE3 Form J1IA302 Reverse ARE1 Internal Document J1IA302 Reverse ARE1 Form J1IA302 Reverse ARE3 Internal Document J1IA302 Reverse ARE3 Form J1IA302 Create ARE-1 Outgoing Excise Invoice J1IA302 Create ARE-3 Outgoing Excise Invoice XJ1IA303 Change Internal Excise Invoice J1IA303 Change Vendor Excise Invoice J1IA303 Change ARE1 Internal Document J1IA303 Change ARE3 Internal Document J1IA303 Display Internal Excise Invoice J1IA303 Display Vendor Excise Invoice J1IA303 Display ARE1 Internal Document J1IA303 Display ARE1 Form J1IA303 Display ARE3 Internal Document XJ1IA303 Display ARE3 Form XJ1IA303 Post Internal Excise Invoice J1IA303 Post Vendor Excise Invoice J1IA303 Post ARE1 Internal Document J1IA303 Post ARE1 Form J1IA303 Post ARE3 Internal Document J1IA303 Post ARE3 Form J1IA303 Cancel Internal Excise Invoice J1IA303 Cancel Vendor Excise Invoice J1IA303 Cancel ARE1 Internal Document J1IA303 Cancel ARE3 Internal Document J1IA303 Update ARE1 Internal Document J1IA303 Update ARE1 Form J1IA303 Update ARE3 Internal Document XJ1IA303 Update ARE3 Form XJ1IA303 Reverse ARE1 Internal Document J1IA303 Reverse ARE1 Form J1IA303 Reverse ARE3 Internal Document J1IA303 Reverse ARE3 Form J1IA303 Create ARE-1 Outgoing Excise Invoice J1IA303 Create ARE-3 Outgoing Excise Invoice J1IA304 Change Internal Excise Invoice J1IA304 Change Vendor Excise Invoice J1IA304 Change ARE1 Internal Document J1IA304 Change ARE3 Internal Document J1IA304 Display Internal Excise Invoice J1IA304 Display Vendor Excise Invoice J1IA304 Display ARE1 Internal Document J1IA304 Display ARE1 Form J1IA304 Display ARE3 Internal Document XJ1IA304 Display ARE3 Form XJ1IA304 Post Internal Excise Invoice J1IA304 Post Vendor Excise Invoice J1IA304 Post ARE1 Internal Document
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J1IA304 Post ARE1 Form J1IA304 Post ARE3 Internal Document J1IA304 Post ARE3 Form J1IA304 Cancel Internal Excise Invoice J1IA304 Cancel Vendor Excise Invoice J1IA304 Cancel ARE1 Internal Document J1IA304 Cancel ARE3 Internal Document J1IA304 Update ARE1 Internal Document J1IA304 Update ARE1 Form J1IA304 Update ARE3 Internal Document J1IA304 Update ARE3 Form XJ1IA304 Reverse ARE1 Internal Document J1IA304 Reverse ARE1 Form J1IA304 Reverse ARE3 Internal Document XJ1IA304 Reverse ARE3 Form XJ1IA304 Create ARE-1 Outgoing Excise Invoice J1IA304 Create ARE-3 Outgoing Excise Invoice J1IEX Capture Excise Invoice Purchase Order XJ1IEX Capture Excise Invoice Stock Transport Order XJ1IEX Capture Excise Invoice Scheduling Agreement XJ1IEX Capture Excise Invoice Goods Receipt XJ1IEX Capture Excise Invoice Without Purchase Order XJ1IEX Change Internal Excise Invoice XJ1IEX Change Vendor Excise Invoice XJ1IEX Change ARE1 Internal Document J1IEX Change ARE1 Form J1IEX Change ARE3 Internal Document J1IEX Change ARE3 Form J1IEX Display Internal Excise Invoice XJ1IEX Display Vendor Excise Invoice XJ1IEX Display ARE1 Internal Document J1IEX Display ARE1 Form J1IEX Display ARE3 Internal Document J1IEX Display ARE3 Form J1IEX Post Internal Excise Invoice XJ1IEX Post Vendor Excise Invoice XJ1IEX Post ARE1 Internal Document J1IEX Post ARE1 Form J1IEX Post ARE3 Internal Document J1IEX Post ARE3 Form J1IEX Cancel Internal Excise Invoice XJ1IEX Cancel Vendor Excise Invoice XJ1IEX Cancel ARE1 Internal Document J1IEX Cancel ARE1 Form J1IEX Cancel ARE3 Internal Document J1IEX Cancel ARE3 Form J1IEX_C Capture Excise Invoice Purchase Order XJ1IEX_C Capture Excise Invoice Stock Transport Order XJ1IEX_C Capture Excise Invoice Scheduling Agreement XJ1IEX_C Capture Excise Invoice Goods Receipt XJ1IEX_C Capture Excise Invoice Without Purchase Order XJ1IEX_C Change Internal Excise Invoice
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J1IEX_C Change Vendor Excise Invoice J1IEX_C Change ARE1 Internal Document J1IEX_C Change ARE1 Form J1IEX_C Change ARE3 Internal Document J1IEX_C Change ARE3 Form J1IEX_C Display Internal Excise Invoice XJ1IEX_C Display Vendor Excise Invoice XJ1IEX_C Display ARE1 Internal Document J1IEX_C Display ARE1 Form J1IEX_C Display ARE3 Internal Document J1IEX_C Display ARE3 Form J1IEX_C Post Internal Excise Invoice J1IEX_C Post Vendor Excise Invoice J1IEX_C Post ARE1 Internal Document J1IEX_C Post ARE1 Form J1IEX_C Post ARE3 Internal Document J1IEX_C Post ARE3 Form J1IEX_C Cancel Internal Excise Invoice J1IEX_C Cancel Vendor Excise Invoice J1IEX_C Cancel ARE1 Internal Document J1IEX_C Cancel ARE1 Form J1IEX_C Cancel ARE3 Internal Document J1IEX_C Cancel ARE3 Form J1IEX_P Capture Excise Invoice Purchase Order J1IEX_P Capture Excise Invoice Stock Transport Order J1IEX_P Capture Excise Invoice Scheduling Agreement J1IEX_P Capture Excise Invoice Goods Receipt J1IEX_P Capture Excise Invoice Without Purchase Order J1IEX_P Change Internal Excise Invoice XJ1IEX_P Change Vendor Excise Invoice XJ1IEX_P Change ARE1 Internal Document J1IEX_P Change ARE1 Form J1IEX_P Change ARE3 Internal Document J1IEX_P Change ARE3 Form J1IEX_P Display Internal Excise Invoice XJ1IEX_P Display Vendor Excise Invoice XJ1IEX_P Display ARE1 Internal Document J1IEX_P Display ARE1 Form J1IEX_P Display ARE3 Internal Document J1IEX_P Display ARE3 Form J1IEX_P Post Internal Excise Invoice XJ1IEX_P Post Vendor Excise Invoice XJ1IEX_P Post ARE1 Internal Document J1IEX_P Post ARE1 Form J1IEX_P Post ARE3 Internal Document J1IEX_P Post ARE3 Form J1IEX_P Cancel Internal Excise Invoice XJ1IEX_P Cancel Vendor Excise Invoice XJ1IEX_P Cancel ARE1 Internal Document J1IEX_P Cancel ARE1 Form J1IEX_P Cancel ARE3 Internal Document J1IEX_P Cancel ARE3 Form
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1.4.3.4 Maintaining Rejection Codes
UseIn this IMG activity, you define the rejection codes that are used in the Incoming Excise Invoices transaction.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Maintain Rejection Codes
Transaction Code SPRO
2. On the Change View: “Rejection Codes”: Over view screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.
Field name Description User action and values Note
Rejection Code Rejection Code 10 Input value
Description Description of rejection code
Discrepancy in Excise Invoice
Input value
Post Ind Posting indicator Leave it blank
4. Choose Enter complete the entries
5. Save the entries by choosing Save icon or choose Ctrl + S.
ResultData was saved.
1.4.3.5 Maintaining Movement Types Involve Excise Invoice
UseIn this IMG activity, you specify which movement types relating to goods receipts involve excise invoices. The system uses this information during the goods receipt procedure. When you post a goods receipt using one of the movement types that you have specified here, the system prompts you to Enter the excise invoice.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Specify which Movement Types Involve Excise Invoice.
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Transaction Code SPRO
2. On the Movement Type versus Register Relevance: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.
Movmt Type Register Note
Movement Type Register
101
101
101
102
102
102
103
103
104
104
122
122
124
124
131
132
261
261
262
262
561
562
601
641
561
561
602
642
Register RG1
Register RG23A
Register RG23C
Register RG1
Register RG23A
Register RG23C
Register RG23A
Register RG23C
Register RG23A
Register RG23C
Register RG23A
Register RG23C
Register RG23A
Register RG23C
Register RG1
Register RG1
Register RG23A
Register RG23C
Register RG23A
Register RG23C
Register RG1
Register RG1
Register RG1
Register RG1
Register RG23A
Register RG23C
Register RG1
Register RG1
4. Choose Enter complete the entries
5. Save the entries by choosing Save icon or choose Ctrl + S.
ResultData was saved.
1.4.3.6 Subcontracting Attributes
UseThe subcontracting attributes help determine conditions for a combination of an excise group, a transaction type, and a sub-transaction type. The conditions such as the number of excise items
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per subcontracting challan, if the non-excisable materials have to be filtered or not when the subcontracting challan is created, the movement type groups for issues and receipts and the hierarchy of determining the excise base value are mentioned here.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Logistics General Tax on Goods Movement India Business Transactions Subcontracting Subcontracting Attributes
2. On the Subcontracting Scenario Attributes: Details screen, make the following entries:
3. Choose New Entries icon and maintain the following entries:
Field name Description R/O/C User action and values Note
Excise Group Excise group R 10
Excise TT Excise transaction Type
R 57FC
Sub Transaction Type
Sub transaction Type
R 01
Sub Tran Type Text
Sub transaction type description
R 57FC CHALLAN
Subc. Period Subcontracting maximum number of days
R 180
Rate-subcontracting
Rate of subcontracting
O Leave it blank
Mvt Grp Issues Material issue movement groups
R 0001
Mvt Grp Receipt Materials receipts movement groups
R 0002
Filter Non excise Filter non excisable materials
O Leave it blank
EI Items Excise invoice items
O 10
No. range no. Number range R 01
Ass. Val. / Exc. Inv.
Assessable value R Assessable value table first then Excise Invoice
Select from drop down list
Subcon Out Type
Subcontracting output type
R J1IF
4. Choose Enter to complete the inputs.
5. Choose Save icon or choose Control + S to save the entries.
ResultData was saved.
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1.4.3.7 Maintaining Movement Type Groups
UseIn this setting you are going to group together movement types into two groups 0001 and 0002, i.e. issue movements and receiving movements.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Logistics General Tax on Goods Movement India Business Transactions Subcontracting Maintain Movement Type Groups
2. On the Subcontracting Scenario Attributes: Details screen, make the following entries:
3. Choose New Entries icon and maintain the following entries:
Field name Description R/O/C User action and values Note
Mvt Group Movement type group
R 0001
Movement type Movement type R 122
Special stock Special stock type R Leave it blank
Mvt Group Movement type group
R 0001
Movement type Movement type R 102
Special stock Special stock type R Leave it blank
Mvt Group Movement type group
R 0001
Movement type Movement type R 541
Mvt Group Movement type group
R 0001
Movement type Movement type R 544
Special stock Special stock type R O
Special stock Special stock type R
Mvt Group Movement type group
R 0002
Movement type Movement type R 542
Special stock Special stock type R
Mvt Group Movement type group
R 0002
Movement type Movement type R 101
Special stock Special stock type R
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Field name Description R/O/C User action and values Note
Mvt Group Movement type group
R 0002
Movement type Movement type R 543
Special stock Special stock type R O
4. Choose Enter to complete the inputs.
5. Choose Save icon or choose Control + S to save the entries.
ResultData was saved.
1.4.3.8 Utilization Determination
UseIn this IMG activity, you specify which CENVAT accounts are to be debited by the Fortnight Utilization of CENVAT report: When the report calculates how much excise duty you must remit, it automatically proposes which CENVAT accounts the duty should be debited to. Here, you specify those defaults.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Business Transactions Utilization Utilization Determination
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Transaction Code SPRO
2. On the Movement Type versus Register Relevance: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.
Excise gp ACC Name Note
Excise Group Account Name
10
10
10
10
10
10
10
10
10
PLA AED account
PLA BED account
PLA SED account
RG 23A AED account
RG 23A BED account
RG 23A SED account
RG 23C AED account
RG 23C BED account
RG 23C SED account
4. Similarly you can copy the entries from excise group 10 to 11, 20, 30, 40 and X0 excise groups.
During copying system may give warning message, please ignore that.
5. Choose Enter complete the entries
6. Save the entries by choosing Save icon or choose Ctrl + S.
ResultData was saved.
1.4.3.9 Excise Registers
UseIn this IMG activity, for each of your company codes, you specify which SAP script forms the system prints the excise registers with.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Business Transactions Excise Registers Specify SAP Script Forms
Transaction Code SPRO
2. On the Table for all the layouts of excise reporting: screen, maintain the following entries. SAP as a standard will come with some ready made forms; the same are being used here.
CoCd Reg. name Lay. num
Form Layout description Tcode/prog No. copies
Company Code
Register Name Layout number
Form Layout description Tcode/prog
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Z001 PLA Register 001 J_2I_PLA PERSONAL LEDGER ACCOUNT J_2IPLA 001
Z001 PLACONS Register 001 J_2I_PLA PERSONAL LEDGER ACCOUNT J_2IPLA 001
Z001 RG1 Register 001 J_2I_RG1 RG1 REGISTER J_2IRRG1 001
Z001 RG1RI Register 001 J_2I_RG1 RG1 DAILY STOCK REPORT J_2IRCG1 001
Z001 RG23A1 Register 001 J_2IRG23A_PART1 RG23A PART1 J_2IRAP1 001
Z001 RG23A2 Register 001 J_2IRG23A_PART2 RG23A PART2 J_2IRAP2 001
Z001 RG23C1 Register 001 J_2IRG23C_PART1 RG23A PART1 J_2IRCP1 001
Z001 RG23C2 Register 001 J_2IRG23C_PART2 RG23A PART2 J_2IRCP2 001
Z001 RG23D Register 001 J_2I_RG23D RG23D REGISTER J_2IRG23 001
Z001 RT12 Register 001 J_2I_RT12_ABSTRA RT12 - MONTHLY ABSTRACT J_2IRT12 001
Z001 RT12 Register 002 J_2I_RT12_DETLS RT12 - DETAILS J_2IRT12 001
Z001 RT12 Register 003 J_2I_RT12_3 RT12 - FORM 3 J_2IRT12 001
3. Choose Enter to complete the entries.
4. To save the entries choose Save icon or choose Ctrl + S.
ResultData was saved.
1.4.3.10 Copy registers from source client 000
UseIn this activity, for each Excise register SAP script form , you need to copy from 000 client and need to transport request to target clients and target servers .
Procedure 1. Access the activity using the following navigation options:
Transaction Code SE71
2. Go to menu > Utilities > copy from clients> Give the SAP Script Form name in both fields & give source client as 000 execute save in request to transport.
1.4.4 Transactions out going Excise Invoices
1.4.4.1 Assign Billing type to delivery types
UseIn this activity, for each delivery document type need to assign the relevant billing document type
Example LF > F2
Procedure 1. Access the activity using the following navigation options:
Menu Path Logistics General Tax on Goods Movements India Business Transactions Outgoing Excise Invoices Assign Billing Types to Delivery Types
Transaction Code SPRO
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2. Assign user defined delivery document type to User defined Billing document type. To create out going excise invoice at factory by using J1IIN transaction code Delivery > Goods Issue > Billing (at least proforma invoice) is must, Even thou create excise invoice with reference to billing or delivery.
1.4.4.2 Maintain Default Excise groups and Series groups
UseIn this IMG activity, suppose if business needs to create excise invoice in background automatically after saving the billing document use this functionality.
Prerequisite: Need to select the check box “Excise Invoice During Billing” in Excise group definition.
Procedure 1. Access the activity using the following navigation options:
Menu Path Logistics General Tax on Goods Movements India Business Transactions Outgoing Excise Invoices Maintain Default Excise Groups and Series Groups
Transaction Code SPRO
2. To create Automatic excise invoice we can determine the excise group and series group with type of sales with the following combination
Sales org
Dist Ch
Division Shipping Point
Plant Excise Group
Series Group
Export type
1000 10 10 Z001 Z001 10 11 Empty(domestic)
Maintain the entries according to business requirement Must need to differentiate (Sales org/dist channel/Division/Shipping point) to pick the various export types, Excise Groups and Series groups in a plant.
1.4.5 Exports
1.4.5.1 Make Setting of ARE-1 procedure
Use
In this IMG activity, you make the settings that control how the ARE Documents transaction works for ARE-1s. These settings apply to exports under bond and exports under claim for rebate.
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Procedure 1. Access the activity using the following navigation options:
Menu Path Logistics General Tax on Goods Movements India Business Transactions Exports Make Settings for ARE-1 Procedure
Transaction Code SPRO
2. Make the entries as follows
Series Group
ETT Exp Period
Rebate period
Fast credit
No of copies
Output type
Intrest rate
12 ARE1 180 180 6 J1IB
ETT: Excise Transaction type : ARE-1 (Application for removal of Excisable Goods-1)
Export Period: The export period applies to exports under bond and exports under LOUT . In another terminology can call it Rewarehousing period (Export confirmation period). The system does not offer any functions for controlling which ARE-1s have exceeded the rewarehouse period.
Rebate Period: This applies to exports under claim for rebate only. The system does not offer any functions for controlling which ARE-1s have exceeded the rebate period
No of copies: Whenever you print an ARE document, the system automatically prints the number of copies that you enter here.
Output Type: Specifies which output type the system uses to print the ARE documents. Standard out put type is J1IB even for ARE-1 & ARE-3.
1.4.6 Deemed Exports
1.4.6.1 Make Setting of ARE-3 procedure
Use
In this IMG activity, you make the settings that control how the ARE-3 Documents transaction. These settings apply to Deemed exports
Procedure 1. Access the activity using the following navigation options:
Menu Path Logistics General Tax on Goods Movements India Business Transactions Exports under Excise Regulations Deemed Export Make Settings for ARE-3 Procedure
Transaction Code SPRO
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3. Make the entries as follows
Series Group
ETT Rewarehouse period
No of Copies
Output type
11 ARE3 180 5 J1IB
ETT: Excise Transaction type : ARE-3 (Application for removal of Excisable Goods-3)
Rewarehousing Period: If you try to change an ARE-3 after the end of the rewarehousing period, the system issues a warning message. You then have two options:
• If you manage to obtain an extension from the excise department, you enter the extension date in the ARE-3. This effectively extends the ARE-3's rewarehousing period.
• Otherwise, you must pay the excise duty plus interest and close the ARE-3 as normal
No of copies: Whenever you print an ARE document, the system automatically prints the number of copies that you enter here.
Output Type: Specifies which output type the system uses to print the ARE documents. Standard output type is J1IB even for ARE-1 & ARE-3.
1.4.6.2 License types
Use
In this IMG activity, you maintain the license types that you want to use. You use the license types when you come to enter your customers' deemed export licenses (Transaction code:J1ILIC01): Whenever you enter a license, you have to specify which type it is.
Procedure 1. Access the activity using the following navigation options:
Menu Path Logistics General Tax on Goods Movements India Business Transactions Exports under Excise Regulations Deemed Export Maintain licence types
Transaction Code SPRO
4. Make the entries as follows
License type
Qualification Method
Description
CT1 Quanitity Based CT1 License
CT3 Value Based CT3 License
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Save once entries done.
1.4.6.3 Print outs of ARE documents
Use
In this IMG activity, you can define an output type for printing ARE-1s and ARE-3s from the ARE Documents transactionSpecify which program, FORM routine, and form you want to print the documents with
Procedure 1. Access the activity using the following navigation options:
Menu Path Logistics General Tax on Goods Movements India Business Transactions Exports under Excise Regulations Printouts of ARE Documents Maintain output types
Transaction Code NACE – Application area ME
2 Insert the new entries as J1IB > Click on Processing routines > Here from Processing 1 system will pick the ARE-1 Script and from Processing 2 ARE-3 Script form.
• ARE-1
Program: J_1IPRNTARE
Form Routine : ENTRY_ARE1
FORM : ENTRY_ARE1
• ARE-3
Program: J_1IPRNTARE
Form Routine : ENTRY_ARE1
FORM ENTRY_ARE3
Save once entries done.
Make sure that the output type is maintained in ME0001 - Inventory Management Output Procedure.
Note: Bring the standard Script forms to the development client from 000 client as mentioned in Copy registers from 000 client (1.4.3.10)
1.4.6.4 Specify Printers
Use
In this IMG activity, you specify which printer in each storage location the SAP System prints the ARE documents on.
Procedure 1. Access the activity using the following navigation options:
Menu Path Logistics General Tax on Goods Movements India Business Transactions Exports under Excise Regulations Printouts of ARE Documents Specify Printers
Transaction Code SPRO
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2. Make the entries as follows
Output type
Plant Storage Location
Output Device
Immediate Release
J1IB Z001 Z001 LP01 Select check box
Unselect check box
Save the entries
1.4.7 Business Transactions: Tools
1.4.7.1 Number Ranges
UseAs a proof of performing transactions SAP will give document number. You can maintain the number ranges for all CIN Number range objects using this transaction.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Tools Number Ranges
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Transaction Code J1I9 or SNRO
2. On the Number Rage Object Maintenance: screen, give the Object name and choose Number Range icon, then system will prompt for new screen.
As per the table indicated for each and every Object you need to maintain the number ranges. Here in this table Year, From number and To number are give for example only. As per the requirement you can incorporate the current year and from and to number ranges.
These number ranges to be given for all Objects and all Excise groups separately.
3. On this new screen give the Excise Group or Excise Series depending on object and maintain the number ranges.
4. Choose Interval icon, then system will give new screen with name Maintain Number Range Interval.
5. On this screen choose Interval icon or choose Shift+F1, then maintain No, Year, From number and To numbers as per the table mentioned below:
6. After giving the number ranges for each and every object choose Save icon or choose Ctrl + S to save the number ranges.
Object Excise Group No Year From number To number
J_1IINTNUM 01 9999 0000000001 0000099999
J_1IRG23A1 10 01 2011 0000000001 0000099999
J_1IRG23A2 10 01 2011 0000000001 0000099999
J_1IRG23C1 10 01 2011 0000000001 0000099999
J_1IRG23C2 10 01 2011 0000000001 0000099999
J_1IRG23D 20 01 2011 0000000001 0000099999
J_1IINTPR2 10 01 2011 0000000001 0000099999
J_1IPLA2 10 01 2011 0000000001 0000099999
J_1IRG1 10 01 2011 0000001000 0000099999
7. The above number ranges and objects needs to be maintained for the current year and all the excise group10,. For 20 only J_1IRG23D object is required as this is declared as depot.
Object Series Group No Year From number To number
J_1IEXCLOC 11 01 2011 1100000001 1100099999
J_1IEXCLOC 12 01 2011 1200000001 1200099999
J_1I57FC 11 01 2011 0000000001 0000099999
J_1IEXCEXP 12 01 2011 0000005000 0000009000
J_1IDEPINV 21 01 2011 0000000001 0000099999
8. The above number ranges and objects needs to be maintained for the current year and all the excise series groups
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ResultThe changes were saved.
1.4.7.2 Long Texts
UseIn this IMG activity, you define the different types of long texts that you want to be able to maintain in the various excise transactions
This setting comes as a default in Standard SAP.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Tools Long Texts
Transaction Code SPRO
2. The following entries comes as part of Standard SAP system:
Object ID Description INCL.ID NAJ1IA 0001 Excise invoice text XJ1IA 0002 Bill of lading text XJ1IA 0003 Shipment details text XJ1IA DNLD Download XJ1IARE1 0001 Mode of transport XJ1IARE1 0002 Export obligation XJ1IARE1 0003 Excise Seal Number XJ1IARE1 0004 Container number XJ1IEX 0001 Excise invoice text XJ1IEX 0002 Bill of lading text XJ1IEX 0003 Shipment details text XJ1IEX DNLD Download text XJ1IF 0001 Sub contracting challan XJ1IF 0002 Sub contractors norms XJ1IF 0003 Shipping instructions XJ1IF DNLD Download XJ1IF IDEN Identification marks XJ1IF PROC Nature of processing XJ1IG 0001 Invoice XJ1IH 0001 JV text XJ1IH DNLD Download XJ1II 0001 Excise invoice XJ1II DNLD Download XJ1IJ 0001 Excise depot details XJ1IM 0001 Depot excise invoice item XJ1IS 0001 Excise other movements -header XJ1IS DNLD Download text XJ1IU DNLD XJ1IW 0001 Header XJ1IW DNLD Download X
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1.4.7.3 Message Ctrl
Use
In this activity, you can specify whether a given message should appear as a warning message or an error message.
This setting comes as a default in Standard SAP.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Tools Message Ctrl
Transaction Code SPRO
2. The following entries comes as part of Standard SAP system:
Application Area
Message No.
Transaction Code
User Message Type
4F 122 Warning4F 153 Error4F 167 Error4F 168 Warning4F 176 Error4F 180 Warning4F 181 Warning4F 194 Warning8I 103 Warning8I 184 Warning8I 312 Warning8I 339 Warning8I 478 Warning8I 542 Error8I 575 Warning8I 576 Warning8I 577 Warning8I 634 Warning
1.5 Extended Withholding Tax – Basic Settings
1.5.1 Checking Withholding Tax Countries
Use
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The withholding tax country is needed for printing the withholding tax form.
Activities
1. Check the country list delivered with the standard system.
2. Compare it with the official list from the tax authorities and make corrections where necessary.
Procedure 3. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → Check Withholding Tax Countries
4. On the Change View “Country Keys for Withholding Tax”: Overview screen, make the following entries
Field name Description R/O/C User action and values Note
Cty Country IN Country Key
Wcty Withholding Tax Country
IN As Country Key and With holding Tax country key is same for India
Description Description India Description of with holding tax Country
5. To save the entries use the Save Icon or choose Ctrl+S.
1.5.2 Defining Official Withholding Tax Codes
Use The withholding tax keys correspond to the Official Withholding Tax laws i.e. official income tax Section Code, according to which tax is withheld. The system can therefore assign the withholding tax items to the correct withholding tax return.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → Define Official Withholding Tax Codes
2. System will give a pop screen; make country IN entry in this field.
3. On the Change View “Official withholding tax key – Descriptions”: Overview screen, make the following entries for the Country IN
Official Key Name National Tax Code
194A Interest income other than securities
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Official Key Name National Tax Code
194C Payment to contractors
194D Insurance Commission
194I Rent
194J Prof/Technical services
195 Payment to foreign nationals
4. To save the entries use the Save Icon or choose Ctrl+S.
1.5.3 Defining Reasons for Exemption
Use In this activity reasons for exemption from withholding tax will be defined. You can Enter this indicator in the vendor master record or in the company code withholding tax master record information.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → Define Reasons for Exemption
Transaction Code SPRO
2. On the Change View “Withholding Tax type: Reasons for Exemption”: Overview screen, make the following new entries for the Country IN
Official Key Name
01 Exemption granted by AO
02 Exemption granted by ITO
03 Exemption granted by AC(IT)
04 Exemption granted by DC(IT)
3. To save the entries use the Save Icon or choose Ctrl+S.
1.6 Defining Branch Office
For Indian Withholding tax purpose Business Place is being used as Branch Office to meet the process requirements.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → India → Define Business Place
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Transaction Code SPRO
2. System will give a popup screen, Enter company code Z001 and choose Enter.
3. On the Change View “Business Place”: Details screen, make the following entries for the Company Code Z001
Field name Description User action and values Note
Business Place Business Place Key
Z001
Name 1 Name of Business Place
India Bus.Place
4. Choose Enter or choose the Address icon to maintain the address details
5. Maintain the address details for the Business Place Z001 in the detail address screen:
Field name Description User action and values Note
Name 1 India B.Place Name of the Tax office
Name 2
Name 3 &
Name 4
Enter required necessary details
Search Term1 BP
Search Term 2 BUSINESS PLACE ST2
Street/House number
MG Road Postal Address of Business Place
Postal Code 522000
City Bangalore
Country IN
Region 10
Time Zone
Jurisdiction Code
Language EN
6. Choose Enter to leave the Address details screen
7. To save the entries use the Save Icon or choose Ctrl+S.
1.7 Defining Section Code
Use Section Code is used for each tax deduction account number (TAN) and accordingly to which TDS Certificates and Annual returns will be filed with tax authorities.
Procedure
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1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → South Korea → Define Section Code
Transaction Code SPRO
2. System will give a pop screen, input company code Z001 in the filed and Enter to continue.
3. On the Change View “Section Codes”: Overview screen, make the following entries for the Company Code Z001 :
Field name Description User action and values Note
Section Code Section Code Key Z001
Name 1 Name of Section code
India Ltd
Business Place Business Place reference
Blank
4. Choose Enter or choose the Address icon to maintain the address details
5. Maintain the address details for the Section Code Z001 in the detail address screen:
Field name Description User action and values Note
Name 1 India Ltd.,
Name 2 Section Code Name 2 If any can be maintained
Search Term1 Maintain the TAN (Tax deduction Account Number)
Search Term 2
Street/House number
MG Road
Postal Code 522000
City Bangalore
Country IN
Region 10
Time Zone India
Jurisdiction Code
Language EN
6. Choose Enter to leave the Address details screen
7. To save the entries use the Save Icon or choose Ctrl+S.
1.8 Maintaining Factory Calendar to Section Code
Use
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Which days the tax offices that you work with are open. The system uses this information when you post a vendor invoice, so that it can allow for public holidays when it determines the tax due date.
Procedure 1. Access the activity using one of the following navigation options:
Menu System →Services →Table Maintenance → Extended Table Maintenance
Transaction Code SM30
2. On the Maintain Table Views: Initial Screen, Enter J_1IEWTCALID_N in filed Table/View, and choose Maintain icon to continue.
3. On the Change View “Calendar for Payment Due date – EWT India Section Code”: Overview screen, make the following New Entries:
Field name Description User action and values Note
Company Code Company Code Key
Z001
Section Code Section Code key Z001
Factory Calendar
Factory Calendar Key
IN
Rule Tax Rule Day Before
4. To save the entries use the Save Icon or choose Ctrl+S.
1.9 Extended Withholding Tax - Calculation
1.9.1 Defining Withholding Tax Type for Invoice Posting
Use This Withholding tax type is used for withholding and posting tax at the time of creating an invoice liability of the Vendor.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Type → Define Withholding Tax Type for Invoice Posting
Transaction Code SPRO
2. On the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries for the Country IN
Field name Description User action and values Note
Withholding Tax Type
Withholding Tax Type
I1
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Field name Description User action and values Note
Description Description of the Withholding Tax Type
INV-CONTRACTORS.-TDS SEC.194C
Calculation
Base Amount -Gross Amount
Base amount to calculate tax
Select the Gross Amount radio button
Rounding Rule
Round W/tax amnt. Up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
Post W/tax amount
Posting of With-holding tax
Activate the Post W/tax amount check box
Accumulation Type
No Accumulation
Accumulation of W/holding Tax
Select the No Accumulation Radio button
Ctrl Data
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
3. To save the entries use the Save Icon.
4. To add some more tax types on the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries:
Field name Description User action and values Note
Withholding Tax Type
Withholding Tax Type
I2
Description Description of the Withholding Tax Type
INV-ADVERT. CONTRACTS - TDS SEC.194C
Calculation
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Field name Description User action and values Note
Base Amount -Gross Amount
Base amount to calculate tax
Select the Gross Amount radio button
Rounding Rule
Round W/tax amnt. Up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
Post W/tax amount
Posting of With-holding tax
Activate the Post W/tax amount check box
Accumulation Type
No Accumulation
Accumulation of W/holding Tax
Select the No Accumulation Radio button
Ctrl Data
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
5. To save the entries use the Save Icon.
6. To add some more tax types on the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries:
Field name Description User action and values Note
Withholding Tax Type
Withholding Tax Type
I3
Description Description of the Withholding Tax Type
INV-PROFESSIONAL FEES-TDS SEC.194J
Calculation
Base Amount -Gross Amount
Base amount to calculate tax
Select the Gross Amount radio button
Rounding Rule
Round W/tax amnt. up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
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Field name Description User action and values Note
Post W/tax amount
Posting of With-holding tax
Activate the Post W/tax amount check box
Accumulation Type
No Accumulation
Accumulation of W/holding Tax
Select the No Accumulation Radio button
Ctrl Data
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
7. To save the entries use the Save Icon.
8. To add some more tax types on the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries:
Field name Description User action and values Note
Withholding Tax Type
Withholding Tax Type
I4
Description Description of the Withholding Tax Type
INV-RENT-TDS SEC.194I(HuF/Ind)
Calculation
Base Amount -Gross Amount
Base amount to calculate tax
Select the Gross Amount radio button
Rounding Rule
Round W/tax amnt. up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
Post W/tax amount
Posting of With-holding tax
Activate the Post W/tax amount check box
Accumulation Type
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Field name Description User action and values Note
No Accumulation
Accumulation of W/holding Tax
Select the No Accumulation Radio button
Ctrl Data
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
9. To save the entries use the Save Icon.
10. To add some more tax types on the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries:
Field name Description User action and values Note
Withholding Tax Type
Withholding Tax Type
I5
Description Description of the Withholding Tax Type
INV-RENT-TDS SEC.194I(Others)
Calculation
Base Amount -Gross Amount
Base amount to calculate tax
Select the Gross Amount radio button
Rounding Rule
Round W/tax amnt. up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
Post W/tax amount
Posting of With-holding tax
Activate the Post W/tax amount check box
Accumulation Type
No Accumulation
Accumulation of W/holding Tax
Select the No Accumulation Radio button
Ctrl Data
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Field name Description User action and values Note
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
11. To save the entries use the Save Icon.
12. To add some more tax types on the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries:
Field name Description User action and values Note
Withholding Tax Type
Withholding Tax Type
I6
Description Description of the Withholding Tax Type
INV-COMMISSION-TDS SEC.194D
Calculation
Base Amount -Gross Amount
Base amount to calculate tax
Select the Gross Amount radio button
Rounding Rule
Round W/tax amnt. up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
Post W/tax amount
Posting of With-holding tax
Activate the Post W/tax amount check box
Accumulation Type
No Accumulation
Accumulation of W/holding Tax
Select the No Accumulation Radio button
Ctrl Data
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
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Field name Description User action and values Note
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
13. To save the entries use the Save Icon.
1.9.2 Defining Withholding Tax Types for Payment Posting
Use The purpose of this activity is to define the withholding tax type for deduction of TDS at the time of payment.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Type → Define Withholding Tax Type for Payment Posting
Transaction Code SPRO
2. On the Change View “Define Withholding tax type definition: Posting at time of Payment” screen, make the following New Entries for the Country IN:
Field name Description User action and values Note
Withholding Tax Type
Withholding Tax Type
P1
Description Description of the Withholding Tax Type
PAYMENT-CONTRACTORS.-TDS SEC.194C
Calculation
Base Amount -Gross Amount
Base amount to calculate tax
Select the Gross Amount radio button
Rounding Rule
Round W/tax amnt. up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
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Field name Description User action and values Note
Cash Discount – Cash discount Pre W/tax
Tax Deduction on net of Discounts
Select the C/disc pre W/tx radio button
Post W/tax amount
Posting of With-holding tax
Activate the Post W/tax amount check box
Accumulation Type
No Accumulation
Accumulation of W/holding Tax
Select the No Accumulation Radio button
Ctrl Data
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
Central Invoice – No Central Invoice
Receipt of Invoice – Central Invoice
Select the radio button for No Central Invoice
Minimum Check – Minimum Check at Item level
Minimum Check at item level
Select the radio button for minimum check at item level
3. To create the other Payment Withholding tax Type copy the above to the following Withholding Tax Types:
Withholding Tax Type Key
Description of With holding Tax Type for Payment Posting
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P2 PAY-ADVERT.CONTRACTS-TDS SEC.194C
P3 PAY-PROFESSIONAL FEES-TDS SEC.194J
P4 PAY-RENT-TDS SEC.194I(HuF/Ind)
P5 PAY-RENT-TDS SEC.194I(Others)
P6 PAY-COMMISSION-TDS SEC.194D
All other values remain same as P1 type which is defined in the previous step.
4. To save the entries use the Save Icon or choose Ctrl+S.
1.9.3 Defining Withholding Tax Type for Ecess at invoice posting
Use This Withholding tax type is used for calculating Ecess on Withholding Tax and posting tax at the time of creating an invoice liability of the Vendor.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Type → Define Withholding Tax Type for Invoice Posting
Transaction Code SPRO
2. On the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries for the Country IN to create for ECESS tax types with reference to Existing Tax types of TDS.
3. Select Tax type P1 and copy as tax type ‘EA’.
4. Change the description as ‘INV-CONTRACTORS.-ECESS- SEC.194C’
5. Select Check Box ‘ Inherit Base’ and Enter
6. Follow the steps 3 to 5 to create the remaining ECESS tax types as given in the table below:
Reference Withholding Tax Type
Description ECESS Tax Type Description
I1 INV-CONTRACTORS.-ECESS- SEC.194C
E1 INV-CONTRACTORS.-ECESS- SEC.194C
I2 INV-ADVERT.CONTRACTS-TDS SEC.194C
E2 INV-ADVERT.CONTRACTS-ECESS SEC.194C
I3 INV-PROFESSIONAL FEES-TDS SEC.194J
E3 INV-PROFESSIONAL FEES-ECESS SEC.194J
I4 INV-RENT-TDS SEC.194I(HuF/Ind)
E4 INV-RENT-ECESS SEC.194I(HuF/Ind)
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Reference Withholding Tax Type
Description ECESS Tax Type Description
I5 INV-RENT-TDS SEC.194I(Others)
E5 INV-RENT-ECESS SEC.194I(Others)
I6 INV-COMMISSION-TDS SEC.194D
E6 INV-COMMISSION-ECESS SEC.194D
To save the entries use the Save Icon
1.9.4 Defining Withholding Tax Type for Ecess at Payment posting
Use This Withholding tax type is used for calculating Ecess on Withholding Tax and posting tax at the time of posting a payment to the Vendor.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Type → Define Withholding Tax Type for Payment Posting
Transaction Code SPRO
2. On the Change View “Withholding tax type Definition: Posting at time of Pay” screen, make the following New Entries for the Country IN to create for ECESS tax types with reference to Existing Tax types of TDS.
3. Select Tax typeP1 and copy as tax type ‘EA’.
4. Change the description as ‘INV-CONTRACTORS.-ECESS- SEC.194C’
5. Select Check Box ‘ Inherit Base’
6. Follow the steps 3 to 5 to create the remaining ECESS tax types as given in the table below:
Reference Withholding Tax Type
Description ECESS Tax Type Description
P1 PAY-CONTRACTORS.-TDS SEC.194C
EA PAY-CONTRACTORS.-ECESS SEC.194C
P2 PAY-ADVERT.CONTRACTS-TDS SEC.194C
EB PAY-ADVERT.CONTRACTS-ECESS SEC.194C
P3 PAY-PROFESSIONAL FEES-TDS SEC.194J
EC PAY-PROFESSIONAL FEES-ECESS SEC.194J
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Reference Withholding Tax Type
Description ECESS Tax Type Description
P4 PAY-RENT-TDS SEC.194I(HuF/Ind)
ED PAY-RENT-ECESS SEC.194I(HuF/Ind)
P5 PAY-RENT-TDS SEC.194I(Others)
EE PAY-RENT-ECESS SEC.194I(Others)
P6 PAY-COMMISSION-TDS SEC.194D
EF PAY-COMMISSION-ECESS SEC.194D
7. To save the entries use the Save Icon
1.9.5 Defining Rounding Rule for Withholding Tax Types
Use The purpose of this activity is to maintain the rounding rule. At the time of posting withholding tax system will round the values to be posted for withholding tax as per the rounding rules.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Type → Define Rounding Rule for Withholding Tax Types
Transaction Code SPRO
2. On the Change View “Withholding Tax Rounding Rules”: Overview screen, make the following New Entries:
Company Code Withholding Tax Type
Currency Unit Note
Z001 I1 INR 100
Z001 I2 INR 100
Z001 I3 INR 100
Z001 I4 INR 100
Z001 I5 INR 100
Z001 I6 INR 100
Z001 P1 INR 100
Z001 P2 INR 100
Z001 P3 INR 100
Z001 P4 INR 100
Z001 P5 INR 100
Z001 P6 INR 100
Z001 E1 INR 100
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Company Code Withholding Tax Type
Currency Unit Note
Z001 E2 INR 100
Z001 E3 INR 100
Z001 E4 INR 100
Z001 E5 INR 100
Z001 E6 INR 100
Z001 EA INR 100
Z001 EB INR 100
Z001 EC INR 100
Z001 ED INR 100
Z001 EE INR 100
Z001 EF INR 100
3. To save the entries use the Save Icon or choose Ctrl+S.
1.9.6 Defining Withholding Tax Codes
Use The purpose of this activity is to define the withholding tax codes. The rates are maintained through withholding tax code. The withholding tax rate contains Base withholding tax rate and Surcharge on base with holding tax rate. This can be maintained as two different with holding tax codes (i.e. base withholding tax rate in one code and surcharge in another code) or together withholding tax rate can be maintained. Base withholding tax rate and surcharge rate together one withholding tax code is defined.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Codes → Define Withholding Tax Codes
Transaction Code SPRO
2. On the Change View “Withholding tax Code”: Overview screen, make the following New Entries for the Country IN
W/Tax Type
W/Tax Code
Description of W/tax Code
Official W/tax Key
Base amt. % Subject to tax
Posting Indicator
Withholding Tax Rate
I1 I1 INV-CONTS.CORP-TDS SEC.194C-2.05%
194C 100 1 2.05%
I2 I2 INV-ADV.CONTS.CORP-TDS SEC194C-1.025%
194C 100 1 1.025%
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W/Tax Type
W/Tax Code
Description of W/tax Code
Official W/tax Key
Base amt. % Subject to tax
Posting Indicator
Withholding Tax Rate
I3 I3 INV-PROF/TECH..CORP-TDS SEC.194J-5.125%
194J 100 1 5.125%
I4 I4 INV-RENT.HUF/INDIVIDUAL-TDS SEC.194I-15%
194I 100 1 15%
I5 I5 INV-RENT.CORP/OTHER-TDS SEC.194I-20.50%
194I 100 1 20.50%
I6 I6 INV-COMMISSN.CORP-TDS SEC.194D-5.125%
194D 100 1 5.125%
P1 P1 PAY-CONTS.CORP-TDS SEC.194C-2.050%
194C 100 1 2.05%
P2 P2 PAY-ADV.CONTS.CORP-TDS SEC194C-1.025%
194C 100 1 1.025%
P3 P3 PAY-PROF/TECH..CORP-TDS SEC.194J-5.125%
194J 100 1 5.125%
P4 P4 PAY-RENT.HUF/INDIVIDUAL-TDS SEC.194I-15%
194I 100 1 15%
P5 P5 PAY-RENT.CORP/OTHER-TDS SEC.194I-20.500%
194I 100 1 20.500%
P6 P6 PAY-COMMISSN.CORP-TDS SEC.194D-5.500%
194D 100 1 5.125%
3. To save the entries use the Save Icon or choose Ctrl+S.
1.9.7 Defining Withholding Tax Codes (ECESS)
Use
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The purpose of this activity is to define the withholding tax codes for ECESS. The rates are maintained through withholding tax code. The withholding tax rate contains ECESS percentage for each withholding tax type.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding Tax Codes → Define Withholding Tax Codes
Transaction Code SPRO
2. On the Change View “Withholding tax Code”: Overview screen, make the following New Entries for the Country IN
W/Tax Type
W/Tax Code
Description of W/tax Code
Official W/tax Key
Base amt. % Subject to tax
Posting Indicator
Withholding Tax Rate
EI E1 INV-CONTS -ECESS SEC.194C
194C 100 1 2%
E2 E2 INV-ADV.CONTS. -ECESS SEC194C
194C 100 1 2%
E3 E3 INV-PROF/TECH.. -ECESS SEC.194J
194J 100 1 2%
E4 E4 INV-RENT.HUF/INDIVIDUAL-ECESS SEC.194I
194I 100 1 2%
E5 E5 INV-RENT.CORP/OTHER-ECESS SEC.194I
194I 100 1 2%
E6 E6 INV-COMMISSN. -ECESS SEC.194D
194D 100 1 2%
EA EA PAY-CONTS. ECESS SEC.194C
194C 100 1 2%
EB EB PAY-ADV.CONTS. -ECESS SEC194C
194C 100 1 2%
EC EC PAY-PROF/TECH -ECESS SEC.194J
194J 100 1 2%
ED ED PAY-RENT.HUF/INDIVIDUAL-ECESS SEC.194I
194I 100 1 2%
EE EE PAY-RENT.CORP/OTHER-ECESS SEC.194I
194I 100 1 2%
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W/Tax Type
W/Tax Code
Description of W/tax Code
Official W/tax Key
Base amt. % Subject to tax
Posting Indicator
Withholding Tax Rate
EF EF PAY-COMMISSN.CORP-ECESS SEC.194D
194D 100 1 2%
3. To save the entries use the Save Icon or choose Ctrl+S.
1.9.8 Portraying Dependencies Between Withholding Tax Types
Use The purpose of this activity is to assign the Base amount withholding Tax type( on which ECESS is to be calcualated ) to the ECESS Tax type number
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → Withholding tax base amount→Portray Dependencies Between Withholding Tax Types
Transaction Code SPRO
2. On the Change View “Maintain Dependencies of Withholding tax Type”: Overview screen, Select the tax code ‘E1’ for the Country IN
3. Choose ‘Details’ Button
4. Enter the’ I1’ tax type number ‘19’ in the field ‘ Depend on type no’
5. Repeat the steps from 2 to 4 for the remaining Ecess Tax Types as detailed below:
W/Tax Type
Description of W/tax Code
Ecess Tax type no
Base amt. tax type no
EI INV-CONTS -ECESS SEC.194C
31 19
E2 INV-ADV.CONTS. -ECESS SEC194C
32 20
E3 INV-PROF/TECH.. -ECESS SEC.194J
33 21
E4 INV-RENT.HUF/INDIVIDUAL-ECESS SEC.194I
34 22
E5 INV-RENT.CORP/OTHER-ECESS SEC.194I
35 23
E6 INV-COMMISSN. -ECESS SEC.194D
36 24
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W/Tax Type
Description of W/tax Code
Ecess Tax type no
Base amt. tax type no
EA PAY-CONTS. ECESS SEC.194C
37 25
EB PAY-ADV.CONTS. -ECESS SEC194C-
38 26
EC PAY-PROF/TECH -ECESS SEC.194J
39 30
ED PAY-RENT.HUF/INDIVIDUAL-ECESS SEC.194I
40 27
EE PAY-RENT.CORP/OTHER-ECESS SEC.194I
41 28
EF PAY-COMMISSN.CORP-ECESS SEC.194D
42 29
1.9.9 Checking Recipient Types
Use The purpose of this activity is to define the Recipient Types. Recipient Types are used for tax payment and tax reporting. Recipient Types will be assigned in the Vendor Master Record.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → Check Recipient Types
Transaction Code SPRO
2. On the Change View “Vendor Types of Recipient for Withholding tax Type”: Overview screen, make the following entries for the Country IN
Withholding Tax Type
Recipient Type Text
I1 CO Companies
I1 OT Others
I2 CO Companies
I2 OT Others
I3 CO Companies
I3 OT Others
I4 OT Others
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Withholding Tax Type
Recipient Type Text
I5 CO Companies
I6 CO Companies
I6 OT Others
P1 CO Companies
P1 OT Others
P2 CO Companies
P2 OT Others
P3 CO Companies
P3 OT Others
P4 OT Others
P5 CO Companies
P6 CO Companies
P6 OT Others
E1 CO Companies
E1 OT Others
E2 CO Companies
E2 OT Others
E3 CO Companies
E3 OT Others
E4 OT Others
E5 CO Companies
E6 CO Companies
E6 OT Others
EA CO Companies
EA OT Others
EB CO Companies
EB OT Others
EC CO Companies
EC OT Others
ED OT Others
EE CO Companies
EF CO Companies
EF OT Others
3. To save the entries use the Save Icon or choose Ctrl+S.
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1.9.10 Maintaining Tax Due Dates
UseThe purpose of this activity is to identify the Tax Payable due date from the date of deduction / posting.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Basic Settings → India → Maintain Tax Due Dates
Transaction Code SPRO
2. On the Change View “Tax Due Dates”: Overview screen, make the following entries:
Country Official Withholding Tax Key
Recipient Type
No. of Days
IN 194C CO 777
IN 194C OT 777
IN 194D CO 777
IN 194D OT 777
IN 194I CO 777
IN 194I OT 777
IN 194J CO 777
IN 194J OT 777
IN 195 CO
IN 195 OT
3. To save the entries use Save icon or Ctrl+S.
1.9.11 Maintaining Surcharge Rates
UseThe purpose of this activity is to identify the surcharge rate, which is included in the base rate of Withholding Tax Code. The surcharge rates will be used by the system for reporting.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → India → Surcharges → Maintain Surcharge Rates (Surcharges combined with basic WH Tax Codes)
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Transaction Code SPRO
2. On the Change View “Surcharge Rates”: Overview screen, make the following New Entries:
Company Code
Withholding Tax Type
Withholding Tax Code
Recipient Type Surcharge
Z001 I1 I1 CO 10%
Z001 I2 I2 CO 10%
Z001 I3 I3 CO 10%
Z001 I4 I4 OT
Z001 I5 I5 CO 10%
Z001 I6 I6 CO 10%
Z001 P1 P1 CO 10%
Z001 P2 P2 CO 10%
Z001 P3 P3 CO 10%
Z001 P4 P4 OT
Z001 P5 P5 CO 10%
Z001 P6 P6 CO 10%
3. To save the entries use save icon or Ctrl+S.
1.9.12 Assigning Types of Companies to Withholding Tax Codes
UseThe purpose of this activity is to identify the types of withholding tax codes and the same will be used in the reports.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Calculation → India → Settings for Annual Returns → Assign types of Companies to withholding tax code
Transaction Code SPRO
2. On the Change View “Assign Types of Company To Withholding Tax Codes”: Overview screen, make the following New Entries
Country Withholding Tax Type
Withholding Tax Code
Company Type
IN I1 I1 Contractors
IN I1 I9 Contractors
IN I2 I2 Advertising
IN I2 I9 Advertising
IN P1 P1 Contractors
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Country Withholding Tax Type
Withholding Tax Code
Company Type
IN P1 P9 Contractors
IN P2 P2 Advertising
IN P2 P9 Advertising
IN W1 W1 Contractors
IN wa wa Contractors
3. To save the entries use Save icon or Ctrl+S.
1.10 Extended Withholding Tax – Company Code Assignment
1.10.1 Assigning Withholding Tax Type to Company Code
UseThe purpose of this activity is to assign the withholding tax types defined to the Company Code.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Company Code → Assign Withholding Tax Types to Company Code
Transaction Code SPRO
2. On the Change View “Withholding tax information for company code per W/tax:” screen, make the following New Entries:
Company Code Withholding Tax Type
With/tax agent
W/Tax obligated from
W/Tax obligated to
Customer data subject to W/tax
Z001 I1 Activate 01.04.2011 31.12.2999 Activate
Z001 I2 Activate 01.04.2011 31.12.2999 Activate
Z001 I3 Activate 01.04.2011 31.12.2999 Activate
Z001 I4 Activate 01.04.2011 31.12.2999 Activate
Z001 I5 Activate 01.04.2011 31.12.2999 Activate
Z001 I6 Activate 01.04.2011 31.12.2999 Activate
Z001 P1 Activate 01.04.2011 31.12.2999 Activate
Z001 P2 Activate 01.04.2011 31.12.2999 Activate
Z001 P3 Activate 01.04.2011 31.12.2999 Activate
Z001 P4 Activate 01.04.2011 31.12.2999 Activate
Z001 P5 Activate 01.04.2011 31.12.2999 Activate
Z001 P6 Activate 01.04.2011 31.12.2999 Activate
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Company Code Withholding Tax Type
With/tax agent
W/Tax obligated from
W/Tax obligated to
Customer data subject to W/tax
Z001 E1 Activate 01.04.2011 31.12.2999 Activate
Z001 E2 Activate 01.04.2011 31.12.2999 Activate
Z001 E3 Activate 01.04.2011 31.12.2999 Activate
Z001 E4 Activate 01.04.2011 31.12.2999 Activate
Z001 E5 Activate 01.04.2011 31.12.2999 Activate
Z001 E6 Activate 01.04.2011 31.12.2999 Activate
Z001 EA Activate 01.04.2011 31.12.2999 Activate
Z001 EB Activate 01.04.2011 31.12.2999 Activate
Z001 EC Activate 01.04.2011 31.12.2999 Activate
Z001 ED Activate 01.04.2011 31.12.2999 Activate
Z001 EE Activate 01.04.2011 31.12.2999 Activate
Z001 EF Activate 01.04.2011 31.12.2999 Activate
3. To save the entries use save icon or choose Ctrl+S.
1.10.2 Activating Extended Withholding Tax Code
UseThe purpose of this activity is to activate the extended withholding tax code for the Company Code. SAP R/3 system supports two types of withholding taxes
• Standard Withholding Tax (Classic)
• Extended Withholding Tax
Prerequisites Take a decision to activate the extended withholding tax functionality or classic withholding functionality.
Once you have activated extended withholding tax, you cannot return to using previous withholding tax processing.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Company Code → Activate Extended withholding tax
Transaction Code SPRO
2. On the Change View “Enhanced Withholding tax functions active”: Overview screen, make the following entry:
Field name Description User action and values Note
Company Code Company Code Z001 Defaulted
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Field name Description User action and values Note
Company Name Name of Company Code
India Best Practices Ltd Defaulted
Ext.W/Tax Extended Withholding
Activate the check box Activate the extended with holding tax
3. To save the entries use save icon or use Ctrl+S.
1.10.3 Defining Accounts to post the Withholding Tax
UseThe purpose of this activity is to assign the General Ledger Master records to post the withholding tax deducted, which will be paid to the government subsequently.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Postings → Accounts for withholding tax→ Define Accounts for Withholding Tax to be paid over
Transaction Code SPRO
2. On the Maintain FI Configuration: Automatic Posting – Accounts screen, make the following entries for the Chart of Accounts Z001:
Withholding Tax Type
Withholding Tax Code
General Ledger Account
I1 I1 13113940
I1 I9 13113940
I2 I2 13113940
I2 I9 13113940
I3 I3 13113940
I3 I9 13113940
I4 I4 13113940
I5 I5 13113940
I6 I6 13113940
I6 I9 13113940
P1 P1 13113940
P1 P9 13113940
P2 P2 13113940
P2 P9 13113940
P3 P3 13113940
P3 P9 13113940
P4 P4 13113940
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Withholding Tax Type
Withholding Tax Code
General Ledger Account
P5 P5 13113940
P6 P6 13113940
P6 P9 13113940
E1 E1 13113940
E2 E2 13113940
E3 E3 13113940
E4 E4 13113940
E5 E5 13113940
E6 E6 13113940
EA EA 13113940
EB EB 13113940
EC EC 13113940
ED ED 13113940
EE EE 13113940
EF EF 13113940
3. To save the entries use save icon or choose Ctrl+S.
One General Ledger account has been assigned for all withholding tax types and codes to post the deduction. If required different general ledger account can be maintained in the combination of Withholding Tax Type and Withholding Tax Code.
General ledger account needs to be maintained on open item basis to perform the withholding tax clearing. Make the necessary changes in the General ledger account manually.
1.11 Maintaining Number Group for Internal Challan Numbers
UseYou are going to create number range groups
Procedure 1. Access the activity using one of the following navigation options:
Menu System → Services → Table Maintenance → Extended Table Maintenance
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Transaction Code SM30
2. On the Maintain Table Views: Initial screen, Enter the table/ view name J_1IEWTNUMGR_1 and choose the Maintain push button.
3. On the Change View Number Groups for Internal Challan Numbers – EWT India: Section Code screen, make the following entries
Company Code Section Code Off. W/Tax Key
Number Group
Z001 Z001 194C 10
Z001 Z001 194J 10
Z001 Z001 194I 10
Z001 Z001 194D 10
Z001 Z001 194A 10
4. To save the entries use save icon or choose Ctrl+S.
1.12 Assignment of Number Ranges
1.12.1 Assigning Number Ranges to Number Groups
Use
In this IMG activity, you assign each number group to a number range.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Postings → India → Remittance Challan → Assign Number Ranges to Number Groups
Transaction Code SPRO
2. On the Change View “INTERNAL NO RANGE FOR CHALLANS-EWT INDIA:”OVERVIEW screen make the following entries.
Field name Description User action and values Note
Number Group Number Group 10
Int NR Internal Number Range Key
02
3. To save the entries use Save icon or choose Ctrl+S.
1.12.2 Maintaining Number Ranges
Use
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The purpose of this activity is to maintain the number ranges that the system is to use to number the remittance challans while posting the TDS Challan.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Postings → India → Remittance Challan → Maintain Number Ranges
Transaction Code SPRO
2. On the Internal number ranges for Challan screen, select the Change Groups push button.
3. On the Maintain Number Ranges Groups screen, select the check box Group without text.
4. Select the from the menu Interval → Maintain and assign the Company Code Z001 on the pop screen
5. Select on the “Maintain Number Range Intervals” screen, select the menu Edit → Insert Year or Insert Year push button.
Field name Description User action and values Note
Year Year for which number range being defined
2011
From Number Starting number of series
1000
To Number Ending number of series
1999
6. If the number group is in un-assigned group, select the number group ‘10’ (put the cursor on the number group 10 and choose the select element icon)
7. Select the check box “Group without Text” and choose the Assign Element Group push button.
8. To save the entries use save icon or choose Ctrl+S.
The challan numbers are year dependent. In case you need to maintain the number range for new Fiscal year, maintain the number range to the new fiscal year, use the following additional steps.
9. To maintain the number range for another fiscal year, select the check box “Group without Text” on the “Maintain Number Range Groups” screen and select from the menu Interval → Maintain and assign the Company Code as Z001 .
10. Select the number rage 2011, which displayed in the screen, on the “Maintain Number Range Intervals” screen, select the menu Edit → Insert Year.
11. Maintain the number ranges by assigning the Fiscal Year, number series from and number series to.
12. To save the entries use save icon or choose Ctrl+S.
1.12.3 Maintaining Number Groups and SAP Script Forms
UseThe purpose of this activity is to specify which SAP script forms will be used to use to print the withholding tax certificates.
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PrerequisitesCheck SAP Script Form J_1IEWTCERT which is delivered with the Standard system for generation of withholding tax certificates. If required copy from the 000 client to the client you are using.
Procedure 1. Access the activity using one of the following navigation options:
Menu System → Services → Table Maintenance → Extended Table Maintenance
Transaction Code SM30
2. On the Maintain Table Views: Initial screen, Enter the table/ view name J_1IEWT_CERT_N and choose the Maintain push button.
3. On “Change view “SAP Script Forms / Section indicators for EWT Certificate” screen, make the following New Entries.
Company Code Section Code
Off. With holding Tax key
Section Type
From Number Group
Z001 Z001 194C J_1IEWT_CERT 11
Z001 Z001 194D J_1IEWT_CERT 16
Z001 Z001 194I J_1IEWT_CERT 14
Z001 Z001 194J J_1IEWT_CERT 13
Z001 Z001 194A J_1IEWT_CERT 19
4. To save the entries use save icon or choose Ctrl+S
1.12.4 Assigning Number Ranges to Number Groups
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Postings → India → Withholding Tax Certificates for Vendors and Customers → Assign Number Ranges to Number Groups
Transaction Code SPRO
2. To maintain on the “Change View “Number Ranges for Withholding Tax Certificates”: Overview” screen, make the following New Entries.
Number Group Internal Number Range
11 11
13 13
14 14
16 16
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Number Group Internal Number Range
19 19
3. To save the entries use save icon or choose Ctrl+S
1.12.5 Maintaining Number Ranges
UseThe purpose of this activity is to maintain the number ranges that the system is to use to number the Withholding Tax Certificates.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting → Financial Accounting Global Settings → Withholding Tax → Extended Withholding Tax → Postings → India → Withholding Tax Certificates for Vendors and Customers → Maintain Number Ranges
Transaction Code SPRO
2. To maintain on the “Withholding Tax Certificates (India)” screen, select the Maintain Groups push button.
3. The Groups defined in the previous step will be appearing on the screen i.e. 11, 13, 14, 16, and 19.
The certificate numbers are year dependent. In case of New Fiscal year, maintain the number range to the new fiscal year, Use the following additional steps:
4. Select the check box above the number range group ID on the “Maintain number range groups” screen.
5. Select from the menu Interval → Maintain and assign the Company Code as Z001 .
6. On the “Maintain Number Range Intervals” screen select the number rage 2011, which displayed in the screen, and select from the menu Edit → Insert Year.
7. Maintain the number ranges by assigning the Fiscal Year, number series from and number series to, for each Number group. Number Range should not overlap between the number groups.
Number group
Fiscal year From Number To Number Current Number
11 2011 110000 119999
13 2011 130000 139999
14 2011 140000 149999
16 2011 160000 169999
19 2011 190000 199999
8. The group text not transported and maintain manually.
9. To save the entries use save icon or choose Ctrl+S.
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1.13 E-Filing, India Localisation Annual Legal ReportThe Program gives the output in e-file with a different set of records. As per the Government circular, the e-file should have records for which certificates have been printed. To enable the customers to have better usable output , along with e-file SAP provides an Higherarchial ALV report Functionality that will present the list of documents in the form of workflow. The ALV report not only will have documents from which certificates have been printed but also the Document workflow details from the internal challan updation stage.
The following are customization steps for E- filing Annual Report
1.13.1 Reason Code Mapping
Use
In this IMG activity, you create Reason codes for Exemption Certificate.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu System → Services → Table Maintenance → Extended Table Maintenance
Transaction Code SM30
2. On the Change View “Maintain Table Views: Initial Screen:” OVERVIEW screen make the following entries.
Field name User action and values Note
Table/View j_1irsncodem
3. To maintain the entries choose Enter.
4. On the Change View “Change view Exemption Reason Code; e-Filing India Localisation” OVERVIEW screen make the following entries.
Country Exemption Reson Off Rsn Cd
IN 01 Lower Deduction/No Deduction thru Certificate u/s 197
IN 02 Lower Deduction/No Deduction thru Certificate u/s 197
IN 03 Lower Deduction/No Deduction thru Certificate u/s 197A
IN 04 Lower Deduction/No Deduction thru Certificate u/s 197A
5. To save the entries use save icon or choose Ctrl+S.
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1.14 Business Place tables Here we will customize entire Business place concept using the entries maintain in Table/View
1.14.1 Definition .
Procedure1. Access the transaction choosing following transaction code:
Transaction Code SM30
Table/View J_1BBRANCV
1.14.2 Activate Business place .
Procedure2. Access the transaction choosing following transaction code:
Transaction Code SM30
Table/View VIDBUPLA_ACTIVE
1.14.3 Assign Business place to plant .
Procedure3. Access the transaction choosing following transaction code:
Transaction Code SM30
Table/View J_1BT001WV
1.14.4 G/L assignment to Tax code & Business place .
Procedure4. Access the transaction choosing following transaction code:
Transaction Code SM30
Table/View J_1IT030K_V
5. Give the table name in SM30 & click on Maintain
6. Once entries maintained click on Transport to generate request
7. Find out the table path by clicking Customizing button if required.
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1.15 Master Data
1.15.1 Definition Chapter ID
UseIn this activity you are going to Define chapter Id belongs to your organization
Procedure1. Access the transaction choosing one of the following transaction
code:
SAP R/3 menu India Localization Menu(J1ILN) Indirect taxes Master data Excise Rate maintenance
Transaction Code J1ID
2. Select radio button Chapter ID and click on change Icon
Chapter ID Unit Of Measure Description as per Law 4801.00.10 PC XXXXXXXXXX
1.15.2 Materials Chapter Id Combination
UseIn this activity you are going to Give material.
Procedure1. Access the transaction choosing one of the following transaction code:
SAP R/3 menu Logistics Materials Management Materials Master Material Change Immediately
Transaction Code MM02
2. The following key fields were used in Foreign trade Import or Export
Field name Description Default ValuesSTEUC Control code 4801.00.10J_1ICAPIND Material excise type RG1
3. You can maintain the same in J1ID also by selecting the Material and Chapter ID combination radio button
The following key fields were used:
MATNR MaterialWERKS Plnt J_1ICHID Chap. ID J_1ISUBIND Subcontr's J_1ICAPIND Matl type
J_1IGRXREFGRs per EI
J_1IDECFLAG Declared
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1.15.3 Cenvat Determination
UseIn this activity need to mention Input or Output material .
Procedure1. Access the transaction choosing one of the following transaction code:
SAP R/3 menu – User menu
India Localization Menu(J1ILN) Indirect Taxes Master Data Excise Rate Maintenance
Transaction Code J1ID
2. Choose radio button Cenvat Determination and choose Maintain (F5).
3. Maintain entries as follows
Plant Input Material Output Material
Z001 xxxxxxxx
Z001 xxxxxyyyy
1.15.4 Vendor CIN Details
UseIn this activity you are going to create/change vendor master record.
Procedure1. Access the transaction choosing one of the following transaction code:
SAP R/3 menu Logistics Materials Management Purchasing Master Data Vendor Central Change
Transaction Code XK02
2. The following key fields were used:
Field name Description Default ValuesJ_1IEXCD ECC Number
J_1IEXRN
Excise Registration Number
J_1IEXRG Excise RangeJ_1IEXDI Excise Division
J_1IEXCOExcise Commissionerate
J_1ICSTNOCentral Sales Tax Number
J_1ILSTNOLocal Sales Tax Number
J_1IPANNOPermanent Account Number
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J_1IEXCIVE
Excise tax indicator for vendor
J_1ISSIST SSI StatusJ_1IVTYP Type of Vendor
J_1IVENCRE
CENVAT Scheme Participant
3. You can maintain the same in J1ID transaction also by selecting radio button Vendor Excise details
1.15.5 Customer CIN Details In this activity you are going to create/change Customer master record.
Procedure1 Access the transaction choosing one of the following transaction code:
SAP R/3 menu Logistics Materials Management Purchasing Master Data Vendor Central Change
Transaction Code XD02
2 The following key fields were used:
Field name Description Default ValuesJ_1IEXCD ECC Number
J_1IEXRN
Excise Registration Number
J_1IEXRG Excise RangeJ_1IEXDI Excise Division
J_1IEXCOExcise Commissionerate
J_1ICSTNOCentral Sales Tax Number
J_1ILSTNOLocal Sales Tax Number
J_1IPANNOPermanent Account Number
J_1IEXCICU
Excise tax indicator for Customer
J_1ISERN
Service tax registration number
You can maintain the same in J1ID transaction also by selecting radio button Vendor Excise details
Note: You can restrict the CIN Tab in customer master data and vendor master data user id wise also
Access the transaction choosing one of the following transaction code:
SAP R/3 menu IMG Logistics General Tax on goods movement India Master Data Assign Users to Material Master Screen Sequence for Excise Duty
Transaction Code OMT3E
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Click on “User screen reference” from Tree and maintain Login Ids to whom you need to give authorization for CIN Tab in Masters.
1.15.6 Excise Indicator for Plant
UseIn this activity you are going to give the excise details to plants .
ProcedureAccess the transaction choosing one of the following transaction code:
SAP R/3 menu – User menu
India Localization Menu(J1ILN) Indirect Taxes Master Data Excise Rate Maintenance
Transaction Code J1ID
Choose radio button Excise Indicator for Plant and choose Maintain (F5).
Field name Description Default ValuesBUKRS Company Code WERKS Plant J_1IEXCD ECC Number
J_1IEXRN
Excise Registration Number
J_1IEXRG Excise RangeJ_1IEXDI Excise Division
J_1IEXCOExcise Commissionerate
J_1ICSTNOCentral Sales Tax Number
J_1ILSTNOLocal Sales Tax Number
J_1IPANNOPermanent Account Number
J_1IEXCICU
Excise tax indicator for Customer
J_1ISERN
Service tax registration number
1.16 Opening balances Upload for Registers
1.16.1 RG23 A Part I, RG23 C Part I & RG1
1.16.1.1 Table entries
Prerequisite: To upload opening balance to RG1 we need to mention the Finished Goods as Loose or Packed in RG1 Table. This has to be done manually of through writing a ABAP program as per your requirements.
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ProcedureAccess the transaction choosing one of the following transaction code:
Transaction Code SE16
Table Name J_2IRG1BAL
Click on Create Entries (F5)
Maintain entries as follows
EXGRP Excise Group 10
DATUM Date 31.03.2011
MATNR Material XXXXXXXXX
FORM Material form P
Save the entries If it is required you can create transport request from source client to move target clients/server as follows.
Once entries saved go to SE16 for contents > display content records > From the Menu > Table entries > Transport entries.System will create a work bench request save under package and release to transport.
1.16.1.2 Register Updation with quantityBefore going live of any project normally you will be uploading initial stocks by using 561 movement type in SAP system. In Indian business scenario if the said material is subject to excise duty then we need to update Part 1 & RG1 register with the stock.
Using this activity, you can update the receipts of into RG23A Part I and RG23C Part I & RG1 Registers by select the radio button option.
Prerequisites:
Initial stocks must have been uploaded into system by 561movement and for such materials all CIN details (J1ID) like Chapter ID, Material and Chapter ID combination and CENVAT Determination should have been maintained
Procedure1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Country India User Menu → Indirect Taxes → Registers → Excise Tax → Update RG23A/C Issues and RG1
Transaction code J1I5
2. On the Update of Registers RG1 and RG23(Part1) screen, make the following entries:
Field name Description R/ O / C User action and values
Comment
Company Code
Company Code R Z001
Plant Plant – for which RG1 Register is being maintained
R Z001
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Excise Group Excise Group for which RG1 register is being maintained
R 10
Material Document Number
Material document number O <enter the material document number>
561 Movement Material document number
Document Year
Material document year O Material document year
Posting Date Date of Material document Posted
R Enter the Material Document Posting Date
Movement Type
Movement Type used for posting the materials
O 561
Storage Location
Storage location used for posting the material movements
O
Material Material number to update the RG1 Register
O
Document Date
Document date of the material document
O
Batch Batch number of the materials
O
Stock Type Stock Type declared O
Rule Excise Classification Rule O
Classification Pre-defined Classifications R ROP ReceiptsROP-Receipt from outside under any other provision
RG23/ RG1 RG23 / RG1 updation date R Select the appropriate radio button to update the Register. Please select the document entry date radio button
Date to be considered by the system for updation of Register
Document Entry date
Document posting date
System date
Registers Register to update R Select the RG23A or RG23C or RG1
radio button
Choose any one of
RG23A Part1
RG23C Pat1
RG1
For this transaction
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Please choose enter and ignore any messages.
3. System will display the ‘Update of Registers RG1 and RG23 (Part1’) screen:
Displays all the line items to meet the selection criteria to update the Register.
4. Select the line items which needs to be updated to Register by selecting the check box at the beginning of the each line item
5. Simulate the selection by using the Simulate function or use Shift+F10 to simulate the selection
6. System will display the selection Green or Red Traffic lights. The line items which can be updated will be displayed with Green Traffic Lights and the line items which can not be updated will be displayed with Red Traffic Lights.
7. After selecting the right documents select the line item and choose the Register Entry button to update the Register or use Ctrl+Shit+F11 to make register entry.
Please perform step 7 only once, because if you perform two or three times, the system will generate two or three times in register which may not required.
8. To see the changes you need to extract the respective register by transaction code J2I5 and print utility program by transaction code J2I6 as per mentioned above.
9. Run the same for three register one by one by selection radio buttons to update the opening balance stock in Registers
10.
1.16.2 Balances Updation in RG23 A Part II & PLA
UseBefore going live of any project normally you will be uploading initial balances by using FI transactions in SAP system. By the time client go-live there might be some opening balance in RG23A Part II and PLA registers.
Using this activity, you can update the receipts of into RG23A Part II and PLA Registers by select the respective register button option.
This transaction involves Direct Table Entries so, please be careful when you are doing this transaction. You have to do this activity before Extracting (J2I5) transaction i.e. there should not be any entries in J_2IACCBAL table. If they are exists you can delete them and make the following transaction and then Extract (J2I5) again.
Please do note that this is purely manual transaction system does not have any control or validations in this i.e. system will cross check with any other entry.
Prerequisites: All CIN customization must have completed.
Procedure1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Tools → ABAP Workbench → Development → ABAP Dictionary
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Transaction code SE11
2. On the ABAP Directory: Initial Screen, make the following entries.
3. Choose J_2IACCBAL against Database Table filed and choose Display (F7) icon to enter into table.
4. On Dictionary: Display Table screen, choose Utilities → Table contents → Create Entries from Menu bar and make the following entries:
Field name Description R/ O / C User action and values
Comment
MANDT Client O Leave it blank Grayed out by system, sys will give client number.
EXGRP Excise Group O 10 Choose appropriate excise group
REGISTER Data element for Register n
O RG23ABED for RG23A BED register
You can choose the appropriate register listed at the bottom.
DATUM Date O <Enter month end date>
31.03. 2011
For example if you are going live from 1.04.2011, then you must enter the last day of previous month i.e. 31.03. 2011. When you extract register the date range should be from 01.04.2011 to 31.04.2011.
WERKS Plant O Leave it blank
OP BAL Basic duty (OP BAL) O Leave it blank
CL BAL Basic duty (CL BAL) O 9999.99
for example INR
Enter the closing balance as on 31.03.2011
EXAMT Basic duty (EXAMT) O Leave it blank
EXIND Extract Indicator O Leave it blank
USNAM User name O Enter you user ID
CPUDT Entry Date O Entry date
31.03.2011
Date on which you are making entry
CPUTM Entry time O Enter time
The following are Data elements for Registers:
RG23ABED, RG23ASED, RG23AAED, RG23CBED, RG23CSED, RG23CAED, PLABED, PLASED, PLAAED, PLACESS.RG23AECS,RG23CECS,PLAECS,RG23AAT1,RG23CAT1,PLAAT1
5. After making table entries save the entries by choosing Save icon or Ctrl + S.
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Please do remember that this is only a direct table entry of opening balance, system does not check the actual FI entries. You need to make an appropriate FI entry to suitable to above transaction. An example is give below for your reference:
You can use F-02 transaction code to pass the following FI entry:
RG23A Part II Account DR Initial balances clearing a/c CR
Or
PLA BED Account DRInitial balances clearing a/c CR
You can choose any appropriate accounting entry which is suitable to client.
6. After making table entry if you want to see you can extract register by using J2I5 transaction code But you need to remember the extraction date should be 01.04.2011 to 31.04.2011 as you have given closing balance as on 31.03.2011.
7. Extraction is possible only if there are some transactions (actual incoming excise invoices). That is to say you can extract register only after your first actual CIN transaction in system (other than opening balance).
The same process can be followed for PLA register also.
Result
Table entry for RG23A Part II is made.
1.16.3 Balances Updation in RG23 C Part II
UseTo upload the opening balance in RG23C Part II.
This transaction involves Direct Table Entries so, please be careful when you are doing this transaction. You have to do this activity before Extracting (J2I5) transaction i.e. there should not be any entries in J_2IACCBAL table, except the balances of RG23A Part II and PLA balance as mentioned above. If they are exists you can delete them and make the following transaction and then Extract (J2I5) again.
Please do note that this is purely manual transaction system does not have any control or validations in this i.e. system will cross check with any other entry.
The RG23C is for CENVAT credit on capital goods. Hence in this step you upload only the balance in the RG23C Part II. The RG23C balance on hold will not be uploaded in the table. The balance will remain in the FI books as a balance in a GL account. When this credit for the ‘On hold’ balance is due, it will be transferred to RG23C Part II using Excise JV (transaction code J1IH).
Prerequisites: All CIN customization must have completed.
Procedure1. Access the transaction choosing one of the following navigation options:
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SAP R/3 menu Tools → ABAP Workbench → Development → ABAP Dictionary
Transaction code SE11
2. On the ABAP Directory: Initial Screen, make the following entries.
3. Choose J_2IACCBAL against Database Table filed and choose Display (F7) icon to enter into table.
4. On Dictionary: Display Table screen, choose Utilities → Table contents → Create Entries from Menu bar and make the following entries:
Field name Description R/ O / C User action and values
Comment
MANDT Client O Leave it blank Grayed out by system, sys will give client number.
EXGRP Excise Group O 10 Choose appropriate excise group
REGISTER Data element for Register n
O RG23CBED for RG23C BED register
You can choose the appropriate register listed at the bottom.
DATUM Date O <Enter month end date>
31.03.2011
For example if you are going live from 01.04.2011, then you must enter the last day of previous month i.e. 31.03. 2011. When you extract register the date range should be from 01.04.2011 to 31.04.2011.
WERKS Plant O Leave it blank
OP BAL Basic duty (OP BAL) O Leave it blank
CL BAL Basic duty (CL BAL) O 9999.99
for example INR
Enter the closing balance as on 31.03.2011
EXAMT Basic duty (EXAMT) O Leave it blank
EXIND Extract Indicator O Leave it blank
USNAM User name O Enter you user ID
CPUDT Entry Date O Entry date
31.03.2011
Date on which you are making entry
CPUTM Entry time O Enter time
After making table entries save the entries by choosing Save icon or Ctrl + S.
Please do remember that this is only a direct table entry of opening balance, system does not check the actual FI entries. You need to make an appropriate FI entry to suitable to above transaction. An example is give below for your reference:
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You can use F-02 transaction code to pass the following FI entry:
RG23C Part II Account DRInitial balances clearing a/c CR
You can choose any appropriate accounting entry which is suitable to client.
5. After making table entry if you want to see you can extract register by using J2I5 transaction code (as explained above). But you need to remember the extraction date should be 01.04.2011 to 31.04.2011 as you have given closing balance as on 31.03.2011.
6. Extraction is possible only if there are some transactions (actual incoming excise invoices). That is to say you can extract register only after your first actual CIN transaction in system (other than opening balance).
The same process can be followed for PLA register also.
Result
Table entry for RG23C Part II is made.
1.16.4 RG23C On Hold
Use
When capital purchases are made which are eligible for CENVAT, RG23C(Part II) will be credited with only 50% of the CENVAT. The balance 50% will be CENVAT on Hold.
The CENVAT on hold opening balance is not to be uploaded into Excise Register. It will remain as a balance in GL A/c for CENVAT on hold (Account No. 24930000 in chart of Accounts CAIN).
In the new year when the credit for the CENVAT on hold is due the credit is taken using excise JV. The procedure for this is as follows, assuming CENVAT on Hold credit to be taken into RG23C (BED) is to be taken for Rs. 100.00
Procedure1. Access the transaction choosing one of the following navigation options:
SAP R/3 Menu Indirect Taxes → Excise JV → Create
Transaction code J1IH
2. On the Excise JV – Main Menu screen choose Additional Excise.
3. On the Create Excise JV – Initial Screen (Diff Excise Posting) screen make the following entries:
Field name Description User action and values
Comment
Document Number A Enter any dummy entry
Document year Current year Example 2011
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Company Code Z001
Plant Z001
Excise group 10
Sub-transaction
Modvat Account Selection
RG23C
4. Choose Enter to continue.
5. On the Create Excise JV – Details wrt to exc inv A 2011 for diff exc post Screen make the following entries:
Field name Description User action and values
Comment
Document Date Today’s date
Posting date Date on which to Post
BED Amount 200.00 Enter twice the amount of credit to be taken
6. Choose Determine GL accounts.
System determines the GL accounts automatically in the dialog box Excise JV – G/L Account Determination. No changes to be made. Choose Enter.
7. Choose Save or Crtl+S.
Result
System issues a message successfully created with reference of the documents created. Following Accounting entry is pass
Itm PK AccountAccount short text Assignment Tax code Amount
1 50 24930000CENVAT hold V0 -200
2 40 24930000CENVAT hold V0 100
3 40 24850000CENVAT CapBED 20040603V0 100
RG23C (Part II) is credited for Rs. 100.00
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