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    This article was downloaded by: [Instituto De Ciencias Matematicas]On: 01 November 2011, At: 09:41Publisher: Taylor & FrancisInforma Ltd Registered in England and Wales Registered Number: 1072954 Registered office: Mortimer House37-41 Mortimer Street, London W1T 3JH, UK

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    Diversity of tasks and information technologies used b

    office workers at and away from workMarina Ciccarelli

    a, Leon Straker

    b, Svend Erik Mathiassen

    c& Clare Pollock

    d

    aSchool of Occupational Therapy & Social Work, Curtin Health Innovation Research

    Institute, Curtin University, Perth, AustraliabSchool of Physiotherapy, Curtin Health Innovation Research Institute, Curtin University,

    Perth, AustraliacDepartment of Occupational and Public Health Sciences, Centre for Musculoskeletal

    Research, University of Gvle, SwedendFaculty of Health Sciences, Curtin Health Innovation Research Institute, Curtin Universit

    Perth, Australia

    Available online: 25 Oct 2011

    To cite this article:Marina Ciccarelli, Leon Straker, Svend Erik Mathiassen & Clare Pollock (2011): Diversity of tasks and

    information technologies used by office workers at and away from work, Ergonomics, 54:11, 1017-1028

    To link to this article: http://dx.doi.org/10.1080/00140139.2011.609913

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    Diversity of tasks and information technologies used by office workers at and away from work

    Marina Ciccarellia

    *, Leon Strakerb

    , Svend Erik Mathiassenc

    and Clare Pollockd

    aSchool of Occupational Therapy & Social Work, Curtin Health Innovation Research Institute, Curtin University, Perth, Australia;b

    School of Physiotherapy, Curtin Health Innovation Research Institute, Curtin University, Perth, Australia; c

    Department ofOccupational and Public Health Sciences, Centre for Musculoskeletal Research, University of Gavle, Sweden;

    dFaculty of

    Health Sciences, Curtin Health Innovation Research Institute, Curtin University, Perth, Australia

    (Received 29 August 2010; final version received 28 July 2011)

    Background. Computer use is associated with musculoskeletal complaints among office workers. Insufficientexposure diversity between tasks is a proposed etiological factor, but little information exists on diversity of tasksand information and communication technologies (ICT) among office workers. Method. Direct observation andself-report data were collected on tasks performed and ICT used among 24 office workers, over 12 h in work andnon-work environments. Self-reports were repeated on four additional days. Results. Observations were for a mean[SD] 642[40] min. Productive tasks comprised 63% of observations, instrumental 17%, self-care 12% and leisure8%. Non-ICT tasks comprised 44% of observations; New electronic-based ICT36%; Oldpaper-based ICT15%,

    andCombined ICTtasks 4%. Proportions of tasks and ICT use differed between environments and days. Conclusion.Information about diversity in tasks and ICT provides the basis for future investigations into exposure variationin ICT-intensive environments and possible musculoskeletal health risks.

    Statement of relevance: Information and communication technologies (ICT) provide office workers access toperform work-related tasks after work hours and in away-from-work locations. Musculoskeletal disorder riskassessment for office workers should account for actual tasks performed over a work day, including away from workexposures. This study provides rich, detailed data on occurrence of tasks performed and ICT used by office workersthroughout the day.

    Keywords: office workers; ICT; tasks; direct observation

    1. Introduction

    Many 21st century workers use computers and other

    forms of new information and communication tech-nologies (ICT) at the workplace. Rapid developments

    in ICT provide office workers with more powerful and

    faster work tools than their predecessors of less than

    20 years ago. Ninety-four percent of all Australian

    businesses access the Internet (Australian Bureau of

    Statistics 2009a). Use of ICT away-from-work is also

    increasingly commonplace. Recently, 78% of all

    Australian homes reported having at least one

    computer and 72% had Internet access (Australian

    Bureau of Statistics 2009b). Expectations of where,

    when and how workers are performing their jobs are

    changing due to the spatial and temporal mobility that

    is afforded by the use of electronic ICT.

    Musculoskeletal disorders (MSDs) related to com-

    puter use at work are of international concern (Gerr

    et al. 2004). While surveys have reported disorder

    prevalence rates among computer users (Gerr et al.

    2002), actual lost-time injury data is scarce. In

    Australia, 90% of lost-time injuries in clerical jobs

    were reportedly due to body stressing of the

    musculoskeletal system, although the proportion

    directly attributable to computer use was not reported(National Occupational Health and Safety

    Commission 2006).

    Most clerical tasks and communications can be

    performed electronically while seated at a workstation.

    This contributes to growing concerns about the impact

    of inadequate diversity in the task patterns and a

    resulting lack of overall variation in working postures

    on the health and well-being of office workers (Straker

    and Mathiassen 2009).

    1.1. Variation and diversity of exposures

    Excessive loading of muscles and joints was widely

    thought to be a major cause of computer-related

    MSDs with early research and intervention focused on

    reducing amplitude exposure levels (Grandjean 1969,

    Aara s 1987, Jonsson 1988). However, even very low

    levels of muscle loading during sedentary work

    have been associated with MSDs (Westgaard and

    *Corresponding author. Email: [email protected]

    Ergonomics

    Vol. 54, No. 11, November 2011, 10171028

    ISSN 0014-0139 print/ISSN 1366-5847 online

    2011 Taylor & Francis

    http://dx.doi.org/10.1080/00140139.2011.609913http://www.tandfonline.com

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    Winkel 1996), and currently attention is being given to

    the influence and effects of exposure variation and

    diversity rather than to the exposure level per se.

    The term variation in this context describes a

    change in exposure with respect to time (Mathiassen

    2006). Exposure refers to external exposures (what is

    done) such as the task performed or type of ICT used,as well as internal exposures (how it is done)

    including posture and muscle activity. Within a given

    time period, tasks performed may involve different

    actions, postures and muscle activity to different

    extents, and exposure during that period may thus be

    more or less variable. In jobs presenting the worker

    with prolonged periods of repetitive actions or

    constrained postures, more variation is generally

    believed to be a necessary remedy against MSDs

    (Mathiassen 2006). This conviction is based on both

    epidemiologic evidence and on physiologic hypotheses

    proposing that continuous activation of specific muscle

    fibres is a causal mechanism for the development ofmyalgia (Ha gg 1991). Some studies do, indeed, support

    that short interruptions in shoulder muscle activity

    (gaps) are beneficial to musculoskeletal health

    (Veiersted et al. 1993, Ha gg and A stro m 1997). These

    interruptions, as well as redistributions of muscle

    activity within the muscle may be triggered by

    variations in load.

    Diversity describes the difference in exposure

    between different tasks or time periods. Combining

    diverse tasks, i.e. tasks which have different actions,

    postures and muscle activities, would result in greater

    overall variation (Mathiassen 2006). For example,

    there may be little variation in arm postures whileperforming task A during a given time period.

    However, subsequent tasks B and C may involve

    different arm postures and thus provide varying

    postural patterns overall. Diversity may be measured

    between short epochs (i.e. consecutive work cycles

    within a day) or over longer periods such as across

    days. Lack of diversity and variation in what workers

    do and how they perform their work tasks has been

    suggested as an underlying risk factor for MSDs

    (Henning et al. 1997, Mclean et al. 2001, Balci and

    Aghazadeh 2003).

    While (lack of) diversity is recognised as an

    important risk factor, surprisingly little research has

    been devoted to understanding the occurrence of

    diversity and variation in occupational settings, and

    the effects of introducing more diverse tasks and more

    variation into jobs. Workrest schedules (Henning

    et al. 1997, Mclean et al. 2001), workstation exercise

    (Fenety and Walker 2002) and job rotation/job

    enlargement (Fernstro m and A borg 1999, Mathiassen

    et al. 2003, Mo ller et al. 2004, Schneider et al. 2005,

    Mathiassen 2006) have been trialled to increase

    variation and thus reduce or prevent discomfort

    associated with sustained postural and muscle loads,

    even among people working with computers, but the

    evidence has been inconclusive (Mathiassen 2006). One

    reason is that the effects of these initiatives targeting

    exposure variation have not been assessed in

    quantitative terms. This in turn illustrates a generalneed for metrics that quantify diversity and variation,

    and for the application of such metrics in jobs.

    Workers exposures can be measured via

    questionnaires, observations and direct measurements

    (Winkel and Mathiassen 1994). To assess external

    exposure, information on the tasks performed is

    required. It has been suggested that worker self-reports

    of time spent in different work tasks, and in computer

    keyboard and mouse usage in particular, may be

    substantially different from that which is identified

    using observations or activity monitoring (Homan and

    Armstrong 2003, Heinrich et al. 2004, Unge et al.

    2005). Therefore, independent observation may bepreferable for assessing task occurrences. However,

    this method is resource intensive and self-report could

    be valuable in many studies if its concordance with

    independent observation was known.

    While work sampling (sporadic observation and

    identification of tasks) within a day may be effective in

    determining the structure of very regular jobs,

    continuous all day observations are necessary to

    accurately document the time-line of tasks in

    non-cyclic or spontaneous jobs such as office work.

    However, task patterns may fluctuate from day to day

    and thus a better understanding of differences in tasks

    between work days would also be useful. Thedifference between days is a measure of variation in

    itself.

    1.2. Exposure variation associated with different ICT

    The type of ICT used may influence variation and

    diversity in exposures. Job enlargement and job

    rotation interventions among office workers are based

    on the premise that interchanging tasks that are

    mentally and physically diverse will reduce overall risk

    levels. The variation in joint and muscle loading

    within, and diversity between, computer-based and

    non-computer-based tasks has been investigated by

    others (Fernstro m and A borg 1999, Arvidsson et al.

    2006, Richter et al. 2009); however, more information

    is needed about exposure variation within and diversity

    between other ICT types.

    1.3. Work vs. non-work exposures

    Prior research on computer-related MSDs has focused

    on exposures during work tasks at the workplace.

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    However, non-work activities such as self-care, leisure

    andinstrumentaltasks (e.g. domestic chores) may also

    influence the risk of MSDs (Van Den Heuvel et al.

    2005). However, it is not known whether internal

    exposures during these other tasks are different to

    exposures during productive tasks, and thus enhance

    overall diversity, or whether internal exposures duringthese other tasks are similar and thus provide no

    increase in diversity but rather increase the risk of

    MSDs.

    Similarly, what individuals do away-from-work

    may also impact on their MSD risk. Activities in

    away-from-work locations may increase diversity and

    thus promote recovery from the physical and/or

    mental stressors of the workplace; or may compound

    the effects of awkward, constrained or prolonged

    postures and sustained muscle loading because of

    inadequate workstation design and/or non-work-

    related psychological stressors.

    It is therefore important to know how tasks aredistributed at work and away-from-work locations,

    and how different ICT types are used in these tasks and

    at these locations. Therefore, this study aimed to

    quantify the occurrence ofproductive, self-care, leisure

    and instrumental tasks and the different types of ICT

    used in work and away-from-work locations among

    office workers. It also aimed to compare self-report

    and independent observer methods for monitoring

    tasks, and whether one day of sampling will be

    representative for the four following days. Internal

    exposures were assessed simultaneously using direct

    monitoring of participants postures and upper body

    muscle activity and will be reported separately.

    2. Method

    2.1. Sample

    A convenience sample of 24 right-handed adults

    (12 female) with a mean [SD] age 38.5 [8.4] years;

    height 169.0 [8.6] cm and weight 70.3 [14.1] kg was

    recruited.

    Participants performed office-based work at an

    Australian public university, and included 14 admin-

    istrative staff, 3 academic staff and 7 doctoral students.

    Participants were eligible for inclusion if they reported

    performing electronics-based tasks (i.e. computer,

    television, telephone) at work and/or away-from-

    work for at least 30 min per day, and were willing to

    be observed during one entire work day. Participants

    who reported having a congenital or acquired MSD

    that impacted on functional performance and required

    on-going medical care, and those who wore bi-focal

    lenses were excluded.

    This study was approved by the Human

    Research Ethics Committee at Curtin University of

    Technology, and participants provided written

    informed consent.

    2.2. Data collection

    Participants were observed in real time during one

    work day, over 12 h duration (9 am9 pm) toinclude work and after-work tasks, and within

    participants natural environments. Direct

    observations of tasks were recorded in an electronic

    task log using time-stamped software

    (PocketCreationsTM, OT International, Perth,

    Australia), with a minute-to-minute resolution. Tasks

    of less than 1 min duration were excluded.

    Observations were performed by one of two observers,

    trained during pilot studies to improve inter-rater

    consistency of observations. Direct measurements of

    posture and muscle activity were taken simultaneous

    to observations; however, these results are not

    presented in this article. The monitoring equipmentwas composed of inclinometers located on the head,

    upper back and right upper arm, with

    electromyography electrodes over the right upper

    trapezius, deltoid and forearm extensor muscles along

    with associated leads and data storage device worn

    around the waist.

    2.3. Classifying tasks

    The various tasks that people typically engage in

    were listed in a task observation template in the task

    log. Tasks were grouped into categories including

    productive, self-care, leisure, andinstrumentalactivitiesof daily living, as defined by the American

    Occupational Therapy Association (Youngstrom et al.

    2002). Productive tasks included work activities in

    either paid or voluntary employment, or educational

    activities.Self careincluded tasks related to taking care

    of ones own body (e.g. toileting, bathing, dressing,

    eating, sleep and sexual activity). Leisure included

    non-obligatory, intrinsically-motivated tasks people do

    for recreation or pleasure, such as playing a sport or

    reading for pleasure. Instrumentalactivities of daily

    living included complex daily tasks that individuals

    complete to sustain and manage their living in the

    community, and examples included management of

    a household (chores), travel in the community, and

    shopping.

    2.4. Classifying categories of information and

    communication technology (ICT)

    The different types of ICT that people use, and the

    input interface were included as a category of the

    observation template in the task log. The following

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    definitions were developed to discriminate between

    different ICT. New ICT included electronic interfaces

    including desktop and laptop computers, hand-held

    computers or video games, television, telephones,

    calculators, photocopiers and faxes. Old ICTincluded

    paper-based methods for completion of tasks such as

    reading a book, and writing or drawing with a pen orpencil. Combined ICT described tasks involving

    simultaneous use of New and Old ICT, for example,

    composing a written document using a computer while

    reading from a book or handwritten notes. Non-ICT

    described tasks involving neither Old nor New ICT,

    such as sports, board games, eating a meal or self-care

    tasks.

    2.5. Documenting observations

    Observed tasks and the ICT used were logged into a

    time-stamped data file by one of two trained observers,

    at a 1-min resolution. For each observed taskperformed, detailed information was entered recorded

    into the electronic activity log, including: (i) task

    category (productive, self-care, leisure, instrumental)

    and the type of task; (ii) type of ICT being used (Old,

    New, Non-ICT), and the device (laptop, desktop, hand-

    held computer) and control (keyboard, mouse, touch-

    pad, buttons); (iii) geographical location in which the

    person was functioning (work or away-from-work);

    (iv) gross posture (sitting, standing, walking); and (v)

    use of upper extremity support from the external

    environment or the persons own body.

    Reports of any discomfort experienced were also

    collected during natural and scheduled breaks in tasksover the recording period. A front and rear aspect

    body map with a scale of 010 (with 0 no discomfort

    and 10worst possible discomfort) was used to assist

    participants identify location and intensity (Straker

    1999).

    2.6. Task diary

    At the end of the observation, participants completed

    a hand-written diary of the tasks they performed that

    day. The task diary (in 30 min periods) included the

    main tasks performed and the ICT type and input

    device used. Participants were asked if the observed

    tasks were typical for that work day. Participants

    also completed a hand-written task diary over

    the next four consecutive work days (reported as

    days 25).

    2.7. Data analysis

    The task log for each participant, containing time-

    stamped codes for location (at work, away-from-work),

    task category (productive, self-care, leisure,

    instrumental) and type of ICT used (Old, New,

    Combined, Non-ICT), was analysed using a

    custom-designed program in LabVIEWTM (National

    Instruments, Austin, Texas). Output included

    descriptive statistics about the category of interest

    (i.e. geographical location, task category or type ofICT used), and for each category the accumulated time

    was calculated in absolute terms (minutes) and as a

    proportion of the total observation period. Data from

    participants who did not perform particular tasks

    using the different types of ICT in a particular location

    were registered as a value of 0 min to calculate group

    means.

    Data from the self-reported task diaries were

    used to give information on the amount of time spent

    in the four task categories (productive, self-care,

    leisure and instrumental activities of daily living) and

    using the different types of ICT (Old, New, Combined

    and Non-ICT). Data from task observations on theday of recording were compared to self-reported

    tasks in the diary completed by participants at the

    end of the recording period, using Wilcoxon

    signed-rank tests (in SPSS,v.17.0). To assess how

    representative the day of recording was, Friedman

    analysis of variance (in SPSS, v.17.0) was performed

    on data from the task diaries, comparing time

    spent performing different tasks and using different

    ICT on the day of recording (day 1) and each of the

    next four individual working days; as well as

    comparing time spent during day 1 to the average

    of days 25. A critical alpha probability level of 0.05

    was used.A variance component analysis (in Excel) was

    performed on the self-report diary data from the

    non-observed days 25, in order to quantify variability

    between days within participants as well as variability

    between participants. Variability between days was

    also analysed in terms of the dispersion (SD) of

    grouped averages of time spent performing tasks and

    using ICT across the four days.

    3. Results

    3.1. Tasks performed

    Observation data was obtained for a mean [SD] total

    of 642[40] min per participant. This is less than the

    intended duration of 720 min per participant,

    reflecting the time required to complete procedural

    tasks related to the study that were not part of the

    participants daily routine, including the end of day

    diary and questionnaire. Approximately, two-thirds of

    the observation time was spent at the workplace

    (432[48] min) and one-third (210[28] min) away from

    the workplace.

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    3.1.1. Total time spent in different task categories

    The group mean [SD] of the participants total time

    spent in productive tasks (405[122] min) accounted for

    63% of the observation period1, compared to 17% for

    instrumental (106[57] min), 12% for self-care (75[46]

    min) and 8% for leisure (54[39] min).

    3.1.2. Proportion of time spent in different task

    categories at work and away-from-work

    When at work, participants performedproductivetasks

    for 83% of the time (356[141] min) with little leisure

    time (9[16] min). However, 23% of the time away-

    from-work was also spent performing productive tasks

    (49[81] min). This represented more than the propor-

    tion of time spent in self-care and leisure tasks when

    away-from-work. Instrumental tasks comprised 39%

    (79[50] min) of the time away-from-work.

    3.2. ICT used

    3.2.1. Total time spent using different ICT

    New ICT accounted for 36% (234[118] min) of the

    observation period; Old ICT accounted for 15%

    (98[73] min), Combined ICT tasks 4% (24[30] min),

    andNon-ICTtasks accounted for about 44% (285[89]

    min).

    3.2.2. Common tasks using different ICT

    A summary of the tasks performed using New, Old,

    Combinedand Non-ICTduring the observation periodis presented in Table 1.

    3.2.3. Proportion of time using various types of ICT

    at work and away-from-work

    New ICTwas used 44% of the time at work

    (191[126] min), compared to only 20% of the time

    when away-from-work. This included using

    non-computer-basedNew ICT such as photocopiers,

    fax machines, telephones and television. Thecomputers used at work were predominantly desktop

    computers. Laptop computers were used by four

    participants; and hand-held computers by only two.

    Forty percent of the time at work was spent using

    computers, while only 14% of the time away-from-

    work was spent using computers. Regardless of the

    location, when computers were used, it was usually

    without any other ICT.

    Old ICTwas used 19% of the time at work

    (83[63] min), and 8% of the time away-from-work

    (16[39] min). Combined ICT comprised 11% (24[30]

    min) of the time at work; and a negligible period

    away-from-work (1[3] min). Combined ICTtasks mostoften involved the simultaneous use of the telephone

    and writing information on paper. Minimal time was

    spent using computer-based CombinedICT (e.g.

    computer and hard copy text) at the workplace (4%)

    and not at all away-from-work. Non-ICTcomprised

    70% of the time away-from-work (148[103] min).

    3.2.4. Time spent using different ICT when

    participating in different task categories

    The mean total time spent using different ICT when

    performing different categories of tasks was

    determined (Table 2). The most time was spent inproductivetasks using New ICT. In contrast, New ICT

    Table 1. Tasks performed using different ICT during the observation period.

    ICT typePerformed at

    work onlyPerformed

    away-from-work onlyPerformed at work and

    away-from-work

    Old Meeting Play with childrenTeaching

    New Teaching Read emailPhotocopying Compose email

    Compose documentEdit documentSearch Internet

    Talk on the phoneWatch video/DVDFilm with camera

    Combined Composedocument

    Edit documentTalk on the phone

    Non Drive car MeetingTalk to family/friends Eat meal/snackSing/act Drink coffeePlay musical instrument ToiletingTidy house Collect printingChildcare and play Prepare meal/snackLaundry Wash dishes

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    was rarely used for leisure. Old and Combined ICT

    were used mostly for productive tasks. Non-ICT was

    used to perform all four task categories.

    3.2.5. Time spent using different ICT in different task

    categories at work and away-from-work

    The mean total time spent in different task categories

    using different ICT at work is presented in Figure 1;

    and away-from-work locations in Figure 2. The large

    standard deviations indicate participants differed in the

    time spent performing tasks using these ICT, and/or

    that exposure differed considerably between days

    within individuals. New ICT was most used when

    performing productive tasks at work. Non-ICT was

    used across all task categories in both work and away-

    from-work locations.

    3.3. Comparison of self-reported and observeddurations of tasks and ICT used

    The amount of time (median[SD] hours) spent in each

    task category as recorded from the task observations

    compared to the self-reported end of day diary on day

    1 is shown in Table 3. There were differences in the

    time participants reported performing productive and

    leisuretasks, and using New and Combined ICT, when

    compared to the observed data.

    3.4. Comparison of 5-day diary data

    Twenty-three of the 24 participants completed the end

    of day questionnaire. Seventeen participants reported

    that the tasks performed and their durations on the

    day of observation were representative of their typical

    activities on that day of the week. Four participants

    reported they would have usually participated in

    vigorous physical exercise but did not because they

    Table 2. Group mean [SD between subjects] of individualstotal time (minutes) by task category and ICT type.

    Task

    ICT type Productive Self-care Leisure Instrumental

    Old 90 [74] 3 [10] 0 [0] 6 [20]New 211 [105] 4 [17] 16 [26] 3 [14]Combined 27 [34] 0 [0] 2 [6] 0 [0]Non 82 [55] 68 [38] 36 [40] 11 [48] Table 3. Comparison of time (median; range among

    subjects) (hours) engaged in tasks on day 1 betweenobserved and self-reported diary data.

    Median( range) (h) Wilcoxonsigned-Rank

    testTask Observed Diary

    Productive 6.6 (3.812.3) 7.5 (6.010.0) Z72.10;p .036

    Self-care 1.2 (6.010.0) 1.2 (0.52.5) Z70.99;p .324

    Leisure 0.8 (0.02.1) 1.2 (0.04.0) Z 72.38;

    p .017Instrumental 1.5 (0.35.3) 1.0 (0.04.0) Z71.83;

    p .068ICT type

    Old 1.8 (0.23.5) 1.0 (0.04.5) Z70.763;p .445

    New 3.9 (1.07.2) 5.5 (0.58.0) Z73.224;p .001

    Combined 0.3 (0.02.1) 0.0 (0.04.5) Z72.207;p .027

    Non 4.4 (1.67.0) 4.5 (0.09.5) Z70.122;p .903

    Figure 2. Group mean [SD between subjects] ofindividual total time spent using different ICT duringdifferent categories of tasks away-from-work.

    Figure 1. Group mean [SD between subjects] of individualtotal time spent using different ICT during differentcategories of tasks at work.

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    thought wearing the direct monitoring equipment

    would restrict their participation. The remaining two

    participants reported not going to the grocery store,

    and one participant did not attend a religious function

    as planned, because they felt embarrassed by wearing

    the visible direct monitoring equipment in public.

    3.4.1. Self-reported time spent in different task

    categories across different days

    Table 4 shows the mean [SD between subjects] time

    participants reported performing the different task

    categories during each of five work days. Friedman

    analysis of variance identified a systematic difference in

    productivetasks between day 1 (the day of observation;

    7.9 h) and day 2 (p 0.033), day 4 (p 0.033) and day

    5 (p 0.039). Time spent in productive tasks on day 1

    were also different to the mean of days 25 (6.9 h;

    p 0.003). For leisure tasks, time spent on day 1 was

    different to the time spent on day 4 (p 0.022); andalso to the mean of days 25 (p 0.022). The increase

    in leisure time on non-observed days is reflected in an

    increase in total reported time on days 25; however

    the data in Table 4 also suggests that there may be a

    trend for less time on productivetasks on non-observed

    days. There were no significant differences in the time

    spent performing self-care and instrumental tasks on

    the day of observation compared to the subsequent

    four working days.

    At both a group level and individual level, diversity

    across the non-observation non-direct monitoring

    days (i.e. days 25) was least for self-care tasks, while

    productivetasks had the greatest variability (Table 5).

    3.4.2. Self-reported ICT use across different days

    Table 4 also shows the mean [SD] time spent using

    different ICT on the day of observation compared to

    the subsequent four working days as reported in the

    task diary. Friedman analysis of variance identified

    no significant differences in exposure to the different

    ICT across days.

    Table 5 shows that the variability (measured as SD)

    between participants in time reportedly spent using

    different ICT was least for Combined ICTand most for

    New ICT. At a group level, variability between dayswas greatest for Non-ICTandNew ICT. At an

    individual level, variability for Combined ICTwas

    only about one quarter that of other ICT types.

    4. Discussion

    4.1. Task and ICT exposures beyond the workplace

    Population studies indicate that adults do use

    computers both at work and away from the workplace

    duringproductive, leisure and instrumentaltasks

    (Australian Bureau of Statistics 2009a, 2009b);

    however, there is limited attention given to exposures

    during non-productive tasks and in locations awayfrom the workplace. The participants in the current

    study performed productive tasks away-from-work,

    including preparation of teaching materials and

    research papers. It is not uncommon for many

    academics and researchers to take work home as

    needed, and the university in this study offers and

    promotes a formal home-based work agreement for

    employees whose job duties are compatible with

    working from home (Curtin University 2011). Many

    office workers are using ICT to telework in away-from-

    work locations including the family home (Haddon

    and Silverstone 1992, Hardill and Green 2003).

    Although there is debate as to what amount and typeof ICT use defines telework (Sullivan 2003), most

    studies focus onNew ICT. However, the current study

    showed that different ICTs includingNew, Oldand

    Combined ICTare used to perform productivetasks in

    away-from-work locations. Workers perform

    productive work tasks away-from-work for many

    Table 4. Mean[SD between subjects] hours engaged in different tasks and using different ICT as self-reported in the taskdiary over 5 days.

    Days recorded in task diary

    Task 1a

    2 3 4 5 Mean of days 25

    Productive 7.7 [1.4]* 7.1 [1.8] 7.2 [1.9] 6.3 [1.9] 7.3 [1.5] 6.9 [1.1]Self-care 1.4 [0.6] 1.6 [0.6] 1.4 [0.6] 1.5 [0.7] 1.4 [0.5] 1.5 [0.5]Leisure 1.4 [1.0]* 1.9 [1.5] 2.2 [1.4] 2.6 [1.9] 2.0 [1.3] 2.1 [1.1]Instrumental 1.3 [1.0] 1.2 [0.8] 0.9 [0.9] 1.4 [1.5] 1.0 [1.1] 1.3 [0.8]

    ICT typeOld 1.7 [2.2] 1.8 [2.3] 1.8 [2.1] 1.4 [1.8] 1.5 [1.6] 1.6[ 1.1]New 4.8 [2.6] 4.8 [2.8] 4.5 [2.7] 4.4 [2.4] 5.2 [2.5] 4.7 [2.0]Combined 0.4 [1.1] 0.5 [0.9] 0.8 [1.5] 0.6 [1.6] 0.4 [0.7] 0.6 [0.9]Non 5.0 [1.9] 4.8 [2.1] 4.7 [2.4] 5.3 [2.4] 4.2 [2.2] 4.8 [1.7]

    Note: aDay of observation; *Differences in time spent (p 0.05) compared to mean of days 25.

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    reasons including to work unpaid overtime to complete

    the demands of the job.No other studies, to our knowledge, have described

    the tasks that office workers typically participate in

    beyond work-related tasks at the workplace. This

    study has described the diversity of external exposure

    by detailing the participation in different categories of

    tasks and use of different ICT in work and away-from-

    work locations. Due to the occurrence of ICT work

    even at away-from-work locations, it may be insuffi-

    cient to only assess an office workers pattern of daily

    tasks and exposure to different ICT types only within

    the workplace and during traditional 95 work hours.

    Thus, our study suggests that understanding an

    individuals exposure to different daily tasks, includingproductivetasks, and ICT use requires observation and

    measurement in both at work and away-from-work

    locations and over extended work hours.

    4.2. Diversity of tasks and ICT used

    The participants performed a wide range of tasks for

    different proportions of time within the 12-h observa-

    tion period. Not all participants used computer-based

    Combined ICT; however, all other ICT types were used

    by all participants for different proportions of time

    during the observation. The diversity of task categories

    performed and ICT used suggests a potential for

    variation in overall postures and muscle activity at

    work and away-from-work, provided that these tasks

    and ICT types entail sufficiently different exposures.

    The distribution of used ICT types depended on the

    task category. New and Combined ICT were mainly

    used in productive tasks. Computers were used for

    email communications, composing and editing docu-

    ments and Internet searches, which are similar to the

    computer tasks reported in other studies of office

    workers at work (Marcuset al.2002, Szetoet al.2005).

    Prior studies of office workers have identified computer

    use as a risk factor for MSDs (Jensen et al. 2002,

    Village 2005, Wahlstro m 2005, Griffiths et al. 2007);

    and specifically hours or intensity of keyboard use

    (Katz et al. 2000) and mouse use (Blatter and

    Bongers 2002, Ijmker et al. 2007). The office workersin the current study had mean daily exposures to

    computer-basedNew ICT(2.85 h/day) that were less

    than the daily exposures associated with the

    development of musculoskeletal complaints reported

    in prior studies. However, prior studies have relied on

    self-reported estimates of total daily or weekly

    computer use (Unge et al. 2005), which are suspected

    to result in larger numbers than direct observations as

    used in this study. We only documented the periods in

    which the participants were actually using the

    computer, rather than just sitting at a computer

    workstation as using New ICT, and this may explain

    why the exposures for computer tasks werecomparatively lower in the current study.

    Furthermore, this study shows that when office

    workers are not using computers they are using other

    forms of ICT to perform a range of different tasks that

    may impact on overall risk. Prior studies of office

    workers have given little or no attention to the

    potentially risk-moderating effects of performing

    different tasks and using different ICT types than

    those associated with core office work, and while we

    suggest that the diversity represented by such activities

    would be beneficial, this hypothesis needs more

    research.

    4.3. Impact of location on diversity and variation

    On a typical work day, it is expected that productive

    tasks will account for much of an office workers time

    at the workplace, and the time spent in non-productive

    tasks (self-care, leisure and instrumentaltasks) will be

    greater in away-from-work locations.

    However, as this study showed, over and above

    the time at the workplace, an additional 23% of the

    observation time in away-from-work locations was

    also spent performing productive tasks. This time is

    taken fromleisure, self-careand instrumentaltasks and

    thus represents a reduction in the contribution these

    tasks might have to exposure variation. For example,

    late night long-distance telephone conferences with

    international partners may displace leisure or

    instrumentaltasks that would normally be performed

    in these after work hours.

    When at work, participants were observed to

    self-select the tasks performed and the order in which

    they were done, suggesting a degree of control over

    their job tasks. High job control has been associated

    Table 5. Variability (SD, hours) between and withinparticipants, of hours reported on days 25 performingdifferent tasks and using different ICT.

    Variability

    Betweenparticipants

    Groupedbetween days

    Individualbetween days

    TaskProductive 1.14 0.56 1.59Self-care 0.41 0.08 0.49Leisure 0.94 0.43 1.23Instrumental 0.73 0.16 0.88

    ICT typeOld 1.17 0.17 1.85New 2.04 0.32 1.74Combined 0.84 0.14 0.39Non 1.65 0.39 1.66

    1024 M. Ciccarelliet al.

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    with worker health (Arvidsson et al. 2008, Tornqvist

    et al. 2009). However, control to schedule the order

    and duration of work tasks may permit unhealthy

    work behaviours. For example, since participants

    scheduled most tasks and breaks at their discretion,

    there was the possibility that some individuals

    remained on certain tasks, due to pending deadlinesor interest in the task, resulting in less diversity of tasks

    across the day. Similar findings of the impact of

    deadlines and worker autonomy on task variability has

    been reported by others investigating task exposures

    among office workers (Van Eerdet al. 2009).

    Although computer-based ICT were used during

    productivetasks at work, more than half of the time at

    work was spent performing non-computer based tasks.

    Mean total durations of computer exposure were

    different between work (192 min) and away-from-

    work locations (29 min). Away-from-work locations

    provided less exposure toNew ICTbut more exposure

    to Non-ICT tasks, probably enhancing variation.ICT exposure was influenced by natural interrup-

    tions to tasks in all locations; however, location may

    influence the likelihood of natural interruptions. For

    example, one participant, at home alone, performed a

    productive task using a computer without interruption

    for in excess of 2 h.

    4.4. The next step in understanding diversity and

    variation

    Determining the tasks performed and their occurrence

    across time is only one factor in determining exposure

    and thus the risk of MSDs. A change to another taskmay not create sufficient variation in biomechanical

    exposures if it has similar postural and muscular

    demands as the task just performed, i.e. if the tasks are

    not sufficiently diverse (Richter et al. 2009). Objective

    measurement of posture and muscle activity should be

    matched to tasks and ICT use, at work and away-

    from-work. Knowledge about tasks performed and

    ICT used among office workers, combined with

    knowledge of the patterns of postures and muscle

    loading during these tasks, can assist in better under-

    standing the relationship between diversity of external

    and internal exposures, the potential for creating

    exposure variation by combining the tasks, and

    possibly the associated risk or no-risk of MSDs.

    4.5. Independent observation versus self-report of tasks

    and ICT use

    The total time observed in different categories of

    tasks and ICT was similar to that reported by the

    participants in the task diaries, suggesting that the self-

    reported time spent performing different tasks and

    using ICT over the working week may be a useful

    representation. However, there were some differences

    suggesting caution. Time spent performing productive

    andleisuretasks, andNew ICTwere over-estimated by

    self-report compared to observations and Combined

    ICTtime was under-estimated. The 30-min scale in

    the task diary compared to the minute-to-minutesensitivity of the observations may have contributed to

    these differences. Self-report times using smaller time

    period increments (e.g. 15 min) may improve the

    accuracy of time estimates, but may also require the

    task diary to be completed more frequently throughout

    the day to limit recall error. However, this would

    introduce unnatural interruptions to typical task

    patterns and durations, and thus change task

    exposures.

    Direct observation provided accurate detailed

    information of participants daily task patterns.

    However, within groups of office workers, e.g.

    secretaries, administrative assistants, there can be awide inter-individual variation in tasks performed, and

    between groups there may be even greater variation

    with some office workers such as call centre operators

    that are exposed to the same computer-based short

    cycle tasks repeatedly, while other groups, like the

    researchers in the present study, may have more

    diversified tasks. Therefore, the task and ICT

    exposures reported in this study are not representative

    of all workers who use computers. Direct observations

    or video recordings can improve precision of task

    identification and duration, but these exposure

    assessment methods are time-consuming and expensive

    (Van Eerdet al. 2009). Self-report measures are lessburdensome to researchers, but obtaining precise data

    requires greater commitment by workers to document

    all tasks regularly throughout the day, and thus task

    diaries are not favoured by workers (Van Eerd et al.

    2009). However, self-report measures may be the

    only available method practicable for large samples,

    unless exposure information can be obtained from

    work ICT systems, such as registrations of customer

    contacts at call centres, or from registration software

    downloaded to the computers of the participants

    (Blangstedet al. 2004, Richter et al. 2008, Chang

    et al. 2010).

    4.7. Sampling tasks and ICT use on 1 day versus

    5 days

    At a group level, the time spent using different ICT on

    the day of observation was similar to that during days

    25, suggesting that the pattern of ICT use did not

    depend to any notable extent on the day of the week.

    Self-careand instrumentaltasks were also

    performed for similar amounts across the five work

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    days; however, productive tasks on the day of

    observation were performed for significantly longer

    than on days 25; while time in leisure tasks during

    the observation was less than on days 25. This may

    have been due either to systematic effects of having

    an observer present or the inability to participate in

    certain leisure tasks because of the direct monitoringequipment worn by participants. When participants

    were asked about the day of observation, those who

    reported differences stated the monitoring equipment

    was the reason.

    While the observation day did, in some respects,

    seem to differ systematically in exposure from non-

    observation days, we found a generally large varia-

    bility between days in the proportions of task

    categories and ICT use of a specific individual. This

    suggests that exposure variation for the individual is

    increased by doing different tasks on different days, as

    compared to the variation obtained during one specific

    day.

    5. Limitations

    The labour intensive nature of the direct observation

    limited observations of each participant to one

    work day in the current study. More days of

    observation may better determine the typical activity

    patterns across the week, if indeed such patterns exist

    (Wahlstro m et al. 2010). Further studies comparing

    tasks and ICT use by office workers on workdays

    versus non-workdays are also recommended, to

    determine if non-work days enhance exposure diversity

    and thus may reduce the risk of MSDs.The study sample was purposively selected from

    staff and graduate students at a University. This

    combined with the small sample size limits the

    generalisability of the study results beyond the study

    sample and populations in similar settings.

    6. Conclusion

    This study has provided the first rich description of the

    occurrence of productive, self-care, leisure and instru-

    mentaltasks and ICT use of office workers at work and

    away-from-work. When performing productive, self-

    care, leisureand instrumentaltasks, the 24 participants

    used different ICT. Computer-based New ICT and

    Combined ICT tasks were alternated with tasks

    involving Old and Non-ICT, thereby contributing to

    the participants overall daily diversity of tasks, and

    possibly even increased exposure variation.

    The location of office workers influenced the tasks

    performed and ICT used and thus diversity. The

    proportion of time spent engaged in the different tasks

    changed between work and away-from-work locations.

    New ICTwas used more at the workplace during

    productive tasks, whilst more Non-ICTwas used

    when performing instrumentaland self-care tasks in

    away-from-work locations.

    There were differences in self-reported and

    independent observations of time spent performing

    tasks and using ICT. Participant self-reportsover-estimated the time spent using New ICTand

    performingproductive and leisure tasks, compared to

    observation data. Differences in the time-resolution of

    the two measurement methods may have contributed

    to over- or under-estimation in the self-report data.

    This information about diversity in tasks and ICT,

    as well as their diversity between days, provides an

    elementary understanding of external exposure to risks

    associated with office work, especially computer-based

    tasks. This work provides a basis for matching tasks

    and the ICT used with associated postures and muscle

    loads, which will assist in assessing diversity of internal

    exposures at work and away-from-work, anddetermining relationships between exposure variation

    and risks of developing MSDs among office workers.

    Acknowledgements

    The authors wish to thank Mr Paul Davey for writing theLabVIEWTM software programme used for the dataprocessing and Mr James Lyra for assistance with taskobservations. A National Health and Medical ResearchCouncil of Australia Public Health Scholarship and a researchgrant from the Occupational Therapists Registration Boardof Western Australia supported this study.

    Note

    1. The sum of time spent in different task categories wasless than the total observation period due to roundingerror.

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