CHS Online Guide for Parents

CHS Online (Parents)


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CHS Online (Parents) Page 1 of 21

Welcome to CHS Online

As a Parent, you have access to a wealth of information about your child’s progress, useful

documents, sports fixtures, as well as to the dynamic online calendar that can be exported and

synchronized with your other online diaries.

All information is available via the School website: www.cheadlehulmeschool.co.uk/the_Hub

The Hub is your landing page and home to up to date School News, the Media Gallery, Sports

Fixtures, Term Dates and the CHS Blogs. It also provides the gateway to the Parent Portal and

Parent Pay via secure online sites.

You are able to:

Update your personal information in your Profile

View your child’s Timetable* and Teaching Groups*

Access Reward and Conduct information:

- Senior School: Merit (Blue) and Sanction Card records

- Junior School: Head’s Awards and Special Mentions

Access your child’s Discipline Record (detentions)*

View your child’s Co-Curricular Activities *

Review your child’s Public Examination personal timetable *

Access School Reports and Grade Cards for your child

View a record of electronic communications.

Pay for, and electronically consent to School Trips online via the Parent Portal and Parent

Pay (you can also pay for your fees and other School events such as concert tickets via

Parent Pay)

Use the online Calendar to keep up to date and ‘synchronised’ with School events

Access the new enhanced Sports Fixtures facility to see exactly what is on, where and

when. You can also synchronise your child’s fixtures with your personal calendar (so will

automatically be kept up to date with changes and cancellations), have away match map

locations at your fingertips and see match results and reports. * Senior School only

It is also possible to access these features via the CHS mobile site from you smart phone or

iPad, for quick access while on the move.

Don’t miss out on School communications! To ensure you receive important information and

regular news (titles include the fortnightly ‘Friday Flyer’, ‘Head’s Newsletter’, ‘Junior News’ and

any email prefixed ‘CHS’), make sure your email address is up to date in your profile.

We hope you will be delighted with this new information and return regularly to feel part of the

Cheadle Hulme School community.

Details of how to sign in and access all this information are contained in this guide.

http://www.cheadlehulmeschool.co.uk/the_Hub



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Contents

1) How to Sign In and Change your Password …………..……………… and 4

2) Parent Portal ………….……………………………………………..….………..…… Page 5

Update your Contact Information …………….……………………..……… Page 6

3) Email Communications from CHS ……………………………………………. Page 7

4) Online Calendar …………………..……………………………………………..……… Page 8

- How to Apply Filters …………………………………………..……………..…… Page 9

- How to Save a Personal Calendar …………………………………………… Page 10

- How to subscribe to a RSS Feed and Export the Calendar . Page 11

- Example: iCal Feed using Google Calendar ……..……… Page 12

- Example: URL Feed URL using Outlook ………………….… Page 14

- Example: URL Feed using an iPad …………………..…...… Page 15

5) Sports Fixtures …………………………………….………………..……………………… Page 16 to 17

6) Accessing the Cheadle Hulme School Mobile Site …………………… Page 19 and 20



How to Sign In

Every parent has been sent a username and password to sign in to the website and Parent

Portal. Please use these details to access both sites. For help with signing in please email:

[email protected]

To sign in for the first time with your new username and password:

Go to www.cheadlehulmeschool.co.uk/The_Hub

We recommend you first ‘Change Your Password’.

Enter the username and password you have been sent in the next window.

Click here to

‘Change your

Password’

mailto:[email protected]

http://www.cheadlehulmeschool.co.uk/the_hub



This will open up a new pop up window. Enter the password we sent you in the ‘old password’

field. Then enter a new password of your choice and confirm it. You only need do this once!

You can now sign in to the website with your new details. You will also have access to sign into

the Parent Portal and Parent Pay under the ‘Parent Portal’ tab.

Parent Portal’ tab

with links to: ‘Change your password’,

‘Parent Portal’ and

‘Parent Pay’

‘Calendar’ For more details go to

page 8

‘Sign in’

to the website

‘Sports Fixtures’

For more details go to page 15



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Parent Portal

For security you will need to sign in again to the Parent Portal with your Username and chosen

password:

You will now be able to select your child(ren) to view a wealth of information from the drop

down list, or ‘jump to…. in the ‘Quick Links’ tab.

Joe Boggs

‘School Profile’ gives access to

the listed information

‘Jump to’

gives access to:

Login to ‘Parent Portal’

here

‘Interactive’

gives you access to the relevant

‘Electronic Consent Forms’ relating to your

child/ren

‘My Children’

Click to select

your child/ren

‘Communication’ Give access to

Contact

information (see page 6)

‘School

Information’ gives access to

useful Documents and

Files and useful web links




After signing in to the Parent Portal, you can update some of your personal information.

In ‘Communication’ you can access your profile.

Under Contact Information you can edit your phone numbers and email address.

NOTE: If you need to make changes to any of the information to which you do not

have access, please use the ‘Change Request Form’ above.

Communication

Click here to ‘edit’ existing information

Change information

here

Use

‘Change Request Form’ to update

other information, such as change of address or name

Enter the

information you would like to change in this free text box

to inform the School

Add or edit

Edit

only

Remember to

‘Save My Changes’



Email Communications

As you will be aware, we send regular communications via email (fortnightly ‘Friday Flyer’,

‘Head’s Newsletter’, Junior News’ and emails prefixed with CHS in the subject line, for

example ‘CHS – Bridgewater Hall’).

It is possible that your email spam blocker could prevent you receiving emails from CHS so it

is important to add the address; [email protected] and @Chschool.co.uk to your trusted

sender list, address book, or spam blocker’s list of approved email addresses (maybe also

known as ‘white list’). It is also advisable to regularly check your email spam folder for any

emails from School which end in @chschool.co.uk. (see example below of how to add as ‘Safe

Sender’ in Hotmail)

Hotmail Users:

To prevent emails from CHS arriving in the Junk Email folder, please follow these

instructions:

Log in to your Hotmail account.

1. In the top-right of the screen, select 'Options', next to the question-mark icon.

2. In the menu that pops-up, select 'More Options...'.

3. On the screen that appears, select 'Safe and blocked senders'.

4. In the box under 'Sender or domain to mark as safe:', type the text

@pushpage.org, then click 'Add to List'. (The address @pushpage.org will then

appear in the list on the right).

5. Next, type @chschool.co.uk in the same box and select 'Add to List', so that this

address also appears on the right.

Any emails from us should now be received directly into your Hotmail Inbox.

You do have the option to ‘opt out’ of general newsletters and information communications

which come from [email protected], by unsubscribing to an individual subscription list (e.g.

Friday Flyer), or all such communications. However, we trust you value the content of these

communications and encourage you not to unsubscribe as you may miss important and

interesting information about CHS.

For help with electronic communications from School, please email

[email protected].





Website Online Calendar Overview

The Online Calendar is the place for you to stay-up-to date on school events and happenings, and the Sports Calendar will keep you informed with all the detailed sports fixtures.

The features include:

Event category filter to customise which events you want to see

Event search to find a specific event by title

List and grid (calendar) format options

Customisable date ranges

Print feature if you want a hard copy of the calendar

URL Feed and Export options to pull school calendar data into your other calendar

software programs

How to use the Online Calendar

Go to http://www.cheadlehulmeschool.co.uk/hub to open the Calendar

Image1. Calendar displayed in grid format

Click here to

change view between grid and list (see image 3)

formats

Search facility allows you to find dates on any given topic E.g. Year 10 Parents’

Evening

Click on the arrows to

change the date range forwards or backwards

Click on ‘Show Filter Options’ to give a choice

of dates and a list of

Event Categories (see image 2) to

customise your calendar

Open Calendar by clicking here

Term Dates

details

You can change the view to show by day/

week or month. Alternatively click the

down arrow to display further custom

choices E.g. Year

Open Sports Fixtures and information

by clicking here

https://www.cheadlehulmeschool.co.uk/calendar

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https://www.cheadlehulmeschool.co.uk/calendar



Image 2: Grid view showing Event Categories

Image 3. Calendar displayed in list format with expanded event filter

Click here to change

to list format

Further choices of date ranges to view, can be

selected after clicking the down arrow:

Predefined Ranges: Next 7 Days Next 30 Days Next 90 Days Calendar Year School Year (01/09/2011 to 31/07/2012)

Custom Date Range:

Start: (dd/mm/yyyy)

End: (dd/mm/yyyy)

Print button for a hard copy

RSS feed icon For more information

about how to synchronise your

calendar see page 10 onwards

You can now filter the view to a choice of

dates and events by checking / unchecking

the required Event Categories, then click

‘Apply Filter’ (To ‘Save’ this view

See )



Image 2a: Saving a Personal Calendar

Please note: You need to be signed in to save a personal calendar. You then need to access the

calendar on the left hand menu below:

Enter a name for your personalised calendar e.g. ‘My Calendar’ and then ‘Save’

This will now appear here every time you log in to the

website Calendar

Please Note: this calendar only contains top line details of sports fixtures. We therefore recommend that you do not include this sports filter optionon your feeds. Please

visit http://sports.cheadlehulmeschool.co.uk to view full details of every team (cancellations/timings/team)

and then link your calendar feeds to your child’s specific team/s from there. See pages 16 -19 for more

information

A Saved Calendar can be further edited by clicking on its name to access the following menu under

‘save this view’:

Edit this view: Advanced Event Filter Display Options Manage My Views

Remember to ‘Save’ any changes!

Sign in with your username and

password and go to the Calendar on the dropdown

menu here

Filter the view to your choice of dates and events by checking /

unchecking the required Event

Categories, then click ‘Apply Filter’

You need to now ‘Save this View’







RSS /URL Feeds and Exporting Overview

Staying on top of all your personal, work and school events can be challenging, especially if they

are spread around different electronic calendar programs.

It is possible to get the events from the school calendar to display in your own personal and/or

work calendar software programs, such as Outlook, Apple’s iCalendar or a Google Calendar.

There are a number of options and formats to choose from.

First, you’ll want to decide if you want to export the events or subscribe to the URL Feed.

Exporting means that you are generating a static export file. It will not reflect any changes,

additions or deletions that the school makes on the calendar moving forward. Once imported

into your Calendar programs you will have access to add your own notes to the events.

Subscribing to a URL Feed means that you will be syncing Calendar events from the School

calendar into your preferred calendar program. A feed will automatically update to reflect any

changes, additions or deletions that the school makes on the calendar moving forward. The

frequency of the updating will depend on the calendar program you are using. You will not have

access to update the event from your own calendar program.

Whether you use vCal, iCal or the Webcal formats depends on the program you are pulling the

event data into.

iCal has become the standard and is used by Apple products (including iOS), Google Calendar,

and is also supported in newer versions of Outlook.

vCal is primarily used by older versions of Outlook.

Webcal is a URL format that tells the browser to open the URL in a program which supports the

feed. For example, if you are using the Apple iCal application, clicking on the Webcal link will

open the feed in that application.

The following examples will show you how to subscribe to iCal Feed URL for Google or a Webcal

feed (for newer versions of Outlook). As mentioned in the overview, a feed will automatically

update to reflect any changes, additions or deletions that the school makes on the calendar

moving forward. The frequency of the updating will depend on the calendar program you are

using. You will not have access to update the event from your own calendar program.



Example 1: Subscribing to an iCal Feed URL using Google Calendar

Selecting the iCal “Feed URL” provides you with access to sync the school calendar events for

today and the next 12 months with your calendar software program.

As mentioned previously, a feed will automatically update to reflect any changes, additions or

deletions that the school makes on the calendar moving forward. The frequency of the updating

will depend on the calendar program you are using. You will not have access to update the

event from your own calendar program.

To subscribe to a URL Feed using Google Calendar:

First sign in and then go to cheadlehulmeschool.co.uk/calendar on the left hand menu

Apply any filters on the events you wish to include in your feed by checking/unchecking

the relevant boxes. For example you may just want ‘Junior School’, ‘Term Dates’ and

‘Parent’ information. Make sure ‘Apply Filter’ (see image 2) then save your chosen filters

to your personal calendar (see image 2a) before you continue. On your personal

calendar:

Click on the green Feed icon (to enable this icon on your personal calendar see below)

Highlight and copy the Feed URL

Navigate to your Google Calendar

Expand the “Other Calendar” options

Select “Add by URL”

Paste in the Feed URL you copied from the school calendar.

Click “Add Calendar” button

Once Calendar has been added you will have access to update the display settings in

Google Calendar.

Image 4: Highlight iCal Feed URL

Your saved

Personal

Calendar will appear here

If the RSS feed icon does

not show on your personal

calendar you can enable it

under the ‘Save this view’

tab and going to

‘Advanced Event Filter to check the icon (see below)

Highlight

iCal Feed URL





Image 5. Google Calendar with Other Calendar options expanded

Image 6. Adding Calendar by URL in Google Calendar

Image 7. School Calendar displaying in Google Calendar with options expanded

Add by

URL

Paste

Feed

URL and

‘Add Calendar’

Change

settings here



Example 2: Subscribing to an URL Feed using Outlook (newer versions)






calendar:

Click on the green Feed icon (to enable this icon on your personal calendar see below)

Highlight and copy the WEBURL

Open Outlook

Navigate to RSS Feeds

Right Click and ‘ADD RSS Feed’

Paste the WEBURL and click ‘ADD’

You will be able to see your calendars side by side or overlay

Image 8: Highlight WEBCAL URL

Image 8a: Enabling the RSS Feed Icon

Highlight

Webcal URL

Your saved

Personal

Calendar will appear here

If the RSS feed icon does

not show on your personal

calendar you can enable it

under the ‘Save this view’

tab and going to

‘Advanced Event Filter to check the icon

Highlight

iCal

WEBCAL URL





Example 3: Subscribing to an URL Feed using an iPad






calendar:

Click on the green Feed icon (to enable this icon on your personal calendar see the

previous page)

Highlight and copy the entire Webcal URL (see image 8)

On your iPad, go in to Settings -> Mail, Contacts, Calendars

Select Add Account -> Other

Add Subscribed Calendar, paste in to the Server field and select Next

Click Save and the School diary should now appear on your iPad calendar

Mail, Contacts,

Calendar Click on ‘Other’

Click on ‘Add

Subscribed Calendar’

Paste Webcal URL here





Sports Fixtures and Information

The new Sports Fixtures pages give you all the up-to-date and relevant sports

information you need. At a glance you can see What’s on, Where, and When, without

the need to sign in:

You can easily access:

Match fixture times and full information

Cancelled fixtures

Practices (Training Schedules)

Team Sheets – see which team your child is selected for (when published)

Match locations on a map

The ability to synchronize any team fixtures with your personal calendar

Competition information

Opponent information

Match Results and Reports

Sports News

Photos and videos (over time)

IMAGE SPORTS 1 – THE CHEADLE HULME SCHOOL SPORTS HOME PAGE

Click here to go

back to the

The Hub

Sports

Calendar

click on a day

for details of all

fixtures,

including KO

times, meet and

return times

‘Opponent Maps

& Links’

Away venue Maps

(also accessible

from a fixture link)

Fixtures and

Results by team

(Click on a team

for full details

Details of CHS

teams playing

in national

Competitions

and Events

(e.g. Daily Mail

Vase)

Sports Calendar

here opens up

fixtures by a

range of dates

E.g. month

(see Sports 2)





To access full fixtures information you can either:

Navigate to the Sports Calendar via the main menu (image Sports1), select the day

you are interested in and then click the Details link. This shows the venue and if

we’re playing away, will have a link to the location map of our opponent’s school. You

can also see the team selected for the fixture wherever you see this blue image

once the team is published.

Or, you can access the whole sports calendar (image Sports1) to see a full list of

training schedules (practices) and fixtures for a given period of time.

IMAGE SPORTS 2 – ALL FIXTURES AND TRAINING BY MONTH

From the Sports Calendar you can also click directly through to a team’s fixtures &

results listing by clicking the Team’s Name. E.g. click on the Girls-U18.

IMAGE SPORTS 3 – Detailed Fixtures for a Team

Click on a day

to open up

details of all

fixtures,

including K.O.

times, meet and

return times

Show by Month,

Week, Today

And ‘Today’s

Teams

Click here to see

Team Sheets when published

This opens up full

match Details (see Image Sports4)



IMAGE SPORTS 4 – Detailed Team Fixtures Information

If you are following a particular team or teams you can also select Sports & Teams

Fixtures & Results from the main menu. Then select a particular sport and your team

to see past results and upcoming fixtures.

IMAGE SPORTS5 –List of Teams

IMAGE SPORTS6–Training, Fixtures & Results

Access Training

(Practices) information,

Fixtures and Results for individual teams

From Sports & Teams,

click on a Team

to access the ability to

synchronise the fixtures

with your personal

calendar

(see image Sports7)

Map

Click on the icon to find the Away game location



From any team’s Fixtures & Results listings you can synchronise the entire fixture list

with your personal calendar on your PC or mobile device (such as an iPhone or

iPad). Any changes we make to our fixtures will be synchronised with your personal

calendar whenever you connect your PC or mobile device to the Internet.

IMAGE SPORTS 7 – Synchronise the team’s fixtures with your calendar

IMAGE SPORTS7 – Synchronise the team’s fixtures with your calendar

Download

This team’s fixture

to your calendar by clicking here

Subscribe

by clicking here.

Alternatively copy

the ‘manual

calendar link’ and

paste it into your

calendar as per

instructions on pages 10 onwards

‘Allow’

To enable the

team fixtures to

synchronise with your calendar



Access CHS from your Mobile Device

To get the most from CHS online whilst on the move, add a shortcut of the mobile version of the

website to your mobile device.

The following examples for iPhones and iPad show you how to do this. On other devices you may

need to go to ‘settings’ and ‘add shortcut to home’ to enable this.

iPhone example

Go to

www.cheadlehulmeschool.co.uk/The_Hub

and a message like this will automatically appear. Simply follow the instructions

Tap here

Add to Home Screen here

You can now quickly access the CHS mobile site

to the Parent Portal and readily find other popular

information

http://www.cheadlehulmeschool.co.uk/the_hub



iPad example

Go to

www.cheadlehulmeschool.co.uk/The_Hub

and a message like this will automatically appear. Simply follow the instructions

Add to Home Screen here

You can now quickly access the CHS mobile site

to go to the Parent Portal and readily find

other popular information

Tap here

http://www.cheadlehulmeschool.co.uk/th_hub

CHS Online Guide for Parents

Documents

Transcript of CHS Online Guide for Parents