Chris PulleyPlanner & Trainer

Illinois Emergency Management AgencySouthern Region

2013 Human Resource Conference

Emergency Preparedness in the Workplace

Agenda

Agenda Review/Safety/Welcome Emergency Management in the workplace

Ready Business Workplace “Go Kits”

Private Sector/Business and Government Partnerships

Response Typical Response Build up Disaster Declaration Process

Available Resources Summary and Questions

Administrative/Safety

Locations for: Restrooms AED (Automated External Defibrillator) Smoking – designated areas Vending – throughout campus Severe Weather locations

• Hazards Slips, trips and falls

• Courtesy Place phone on silent or vibrate Take calls outside meeting room

Welcome

Businesses can do a lot to prepare for the impact of the many hazards we face in todays world both, Natural and Man-made.

A few facts 2012

▪ 186 Billion Dollars Worldwide for Disasters ▪ 119 Billion Dollars in the United States for Disasters ▪ 77 Billion Dollars in insurance claims in the United

States. Since 2000, Southern Illinois (Region 11) has

averaged a Federal Declaration on an average 1 in every 16 months

Welcome

A few more facts……. 40% of businesses affected by a natural or man-made

disaster, never re-open. According to an Ad Council survey – 62% of respondents

indicated they do not have an emergency plan in place for their business.

Larger businesses are now asking suppliers about preparedness programs.

Insurance is only a partial solution – insurance will not replace customers.

Its not a matter of if, it’s a matter of when

Ready Business is a resource for businesses to use to help them develop a preparedness program and by providing tools to create a Business Continuity Plan.

Ready Business – Program Management

Ready Business – Program Management

Ready Business – Program Implementation

Step 1 - Planning Should be “All-Hazards” approach Complete a Risk Assessment

▪ Identify threats/hazards▪ Analyze and assess risk ▪ Treat the risk▪ Implement Risk Management Strategy

Complete a Business Impact Analysis (BIA)▪ Identifies time sensitive and critical processes▪ Financial and operational impacts from disruption

Ready Business – Program Implementation

Step 2 – Implementation Identify and assess resources, write plans and

develop a system to manage incidents▪ Resource Management – supplies needed to respond to

an emergency, continuing business operations and communicating during and after an incident.

▪ Emergency Response Plan – Plans to protect people, property and the environment (Evacuation, Shelter in place, lockdown, etc).

▪ Crisis Communication Plan – How to talk with employees, customers, stakeholders and the media.

▪ Business Continuity Plan – How to overcome the disruption of business.

▪ Employee Assistance and Support – Encourage employees and their families to develop family plans and have disaster kits.

Ready Business – Program Implementation

Step 3 – Testing and Exercises Train personnel, clarify roles and responsibilities Reinforce knowledge of procedures and

equipment Improve organizational coordination Evaluate plans and policies Gain/Give recognition for the Emergency

Management Program

Ready Business – Program Implementation

Step 4 – Program Improvement Critique all training and real incidents Share findings Develop Corrective Action Program Update plans, policies

Ready Business Web Site

www.ready.gov

Ready Business – Sample Video (BCP)

Ready Business – Sample Video (Individual Preparedness)

Workplace “Go Kits”

Athletic Shoes Flashlight with batteries (LED Flashlights lasts longer) Small FM Radio with batteries Map Backpack Water High in Calorie Nutrition Bars First Aid kit Small amount of cash and change Photo ID Spare House Key Poncho or rain gear Written contact list Extra cell phone battery Face mask Work Gloves Matches/Lighter Multiplier tool Emergency blanket Extra prescription medication Whistle Latex/Vinyl gloves Pencil/paper Safety glasses

Workplace “Go Kits” Ideas

Businesses/Managers Sponsor a “Kit Making” day Have a kit donation box for next kit

building/maintenance day Sponsor small items with company logo Make sure employees grab kits during drills Use kit building as a team building exercise Awards/Recognition program

The next steps

Because of a variety of factors…… Costs associated with disasters Frequency of disasters Increasing need to be prepared

….we have seen the publication of the following

PPD-8

“This directive is aimed at strengthening the security and resilience of the United States through systematic preparation for the threat that pose the greatest risk to the security of the Nation, including acts of terrorism, cyber attacks, pandemics, and catastrophic natural disasters. Our national preparedness is the shared responsibility of all levels of government, the private and nonprofit sectors, and individual citizens. Everyone can contribute to safeguarding the Nation from harm. As such, while this directive is intended to galvanize action by the federal Government, it is also aimed at facilitating an integrated, all-of-Nation, capabilities-based approach to preparedness”.

Barack ObamaPresident of the United States

Presidential Policy Directive/PPD-8

CERN

"Perhaps the most important initiative we must undertake, regardless of the budget environment, is to recognize our efforts are part of an interconnected plan of action. This "Whole Community" approach to emergency management provides the appropriate framework for leveraging the expertise and resources of our stakeholders at all levels, both governmental and non-governmental.

We know of the great capacity of individuals to care for their families, friends, neighbors and fellow community members, making our citizens force multipliers rather than liabilities. Together, we make up the whole community, and we all have an important role to play. We must engage all of our societal capacity, both within and beyond FEMA, to work together as a team. Through engaging the "Whole Community," we maximize our limited funding and leverage the capabilities of our partners, who play a critical role in the process.

A "Whole Community" approach is a valuable efficiency and cost-saving tool; yet more importantly, it is critical to our collective effectiveness to succeed in preparing for, protecting against, responding to, recovering from, and mitigating all hazards.“

- W. Craig FugateAdministrator - FEMA

Community Emergency Response Network

Ready Business – Partners in SPARC

MUTUAL AID BRANCH

GOVERNMENT BRANCH

VOLUNTEER BRANCH

PUBLIC-PRIVATE BRANCH

COMMUNICATIONS - INFORMATION

BRANCH

FEDERAL

STATE

LOCAL

ELECTED

APPOINT

IESMA

ILEAS

IPWMAN

EMAT

MABAS

IMERT

IL-TERT

IC&MEMAS

CITIZEN CORPS

FAITH BASED

AFFILIATED

UNAFFILIATE

D

MEDICAL RESERVE CORPS

BUSINESS

PNP

ACADEMIA

AMATEUR RADIO

MEDIA

SOCIAL MEDIA

INFO CENTERS

IMT

ARC

TACTICAL

PUBLIC

PUBLIC HEALTH – MEDICAL SERVICES

BRANCH

STARCOM

EMS

OTHER

Potential members include:

Federally Qualified Health Centers (FQHCs) Surgical Centers Physician Offices Dental Offices Long Term Care Home Health Organizations Mental Health Organizations Illinois Dept. on Aging Shawnee Alliance for Seniors Functional needs organizations Veterinarians

HOSPITALS

HEALTH DEPARTMENT

S

HSTP

IPHMAS

ILSARC

OUTREACH

RESOURCES

Ready Business

MUTUAL AID BRANCH

GOVERNMENT BRANCH

VOLUNTEER BRANCH

PUBLIC-PRIVATE BRANCH

COMMUNICATIONS - INFORMATION

BRANCH

FEDERAL

STATE

LOCAL

ELECTED

APPOINT

IESMA

ILEAS

IPWMAN

EMAT

MABAS

IMERT

IL-TERT

IC&MEMAS

CITIZEN CORPS

FAITH BASED

AFFILIATED

UNAFFILIATE

D

MEDICAL RESERVE CORPS

PNP

ACADEMIA

AMATEUR RADIO

MEDIA

SOCIAL MEDIA

INFO CENTERS

IMT

ARC

TACTICAL

PUBLIC

PUBLIC HEALTH – MEDICAL SERVICES

BRANCH

STARCOM

EMS

OTHER

Potential members include:

Federally Qualified Health Centers (FQHCs) Surgical Centers Physician Offices Dental Offices Long Term Care Home Health Organizations Mental Health Organizations Illinois Dept. on Aging Shawnee Alliance for Seniors Functional needs organizations Veterinarians

HOSPITALS

HEALTH DEPARTMENT

S

HSTP

IPHMAS

ILSARC

BUSINESS

OUTREACH

RESOURCES

BUSINESS

OUTREACH

RESOURCES

Ready Business

Businesses Government

Training/Exercise

EducationPublic

Outreach

Disaster Intel

Resources*

Resources

Ready Business

Businesses Government

Training/Exercise

EducationPublic

Outreach

Disaster Intel

Resources*

Resources

OUR PRIMARY ILLINOIS GOVERNMENT PARTNERS

STATE GOVERNMENT All State Agencies are mandated to assist under the IEMA Act 102 COUNTY GOVERNMENTS With EMAs mandated under the IEMA Act 1,290 MUNICIPAL GOVERNMENTS One EMA mandated under the IEMA Act

Many EMAs voluntarily enacted by local ordinance

Typical Response Build Up

Incident Occurs

Local Jurisdiction Responds

Enough Resourc

es

Incident Terminates

Yes

Request Mutual AidNo

Enough Resourc

es

Local Disaster

Declaration

IEMA Response

No

Multi-Jurisdiction Event

Activate Unified Area Command

Yes

Liaison with Jurisdiction No

Coordinate with SIRC

Enough Resourc

es

Yes

Coordinate with FEMA

Yes

No

IA – INITIAL DAMAGE ASSESSMENT

(LOCAL)IA – PRELIMINARY DAMAGE

ASSESSMENT(FEMA, SBA, STATE, LOCAL)

REQUEST FOR MAJOR DISASTER DECLARATION

PA – INITIAL DAMAGE ASSESSMENT

(LOCAL)PA – PRELIMINARY DAMAGE

ASSESSMENT(FEMA, STATE, LOCAL)

FEDERAL DECLARATION

IA PROGRAM IMPLEMENTATION

PA PROGRAM IMPLEMENTATION

RAPID NEEDS ASSESSMENT

DISASTER IMPACT ASSESSMENT

Disaster Declaration Process

Note: State Indicator = $1.37County Indicator = $3.45

Resources

FEMA – Ready Site www.ready.gov

Resources

Illinois Emergency Management Agency www.state.il.us/iema/

Resources

Illinois Ready www.Ready.Illinois.gov

Are you - READY

Summary/Questions Welcome Emergency Management in Workplace Partnerships Responses Available Resources

Questions Thank you

Illinois Emergency Management Agency