Choral Festival Handbook - WELS Fine Arts handbook...Choral Festival Handbook Last Update: Monday,...

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WELS

Choral Festival

Handbook

Last Update: Monday, October 2, 2017

Prepared by: WELS Choral Festival Executive Committee: Joel Ungemach, Chairman;

Dale Witte, Secretary/Treasurer; Brenda Glodowski; Jon Pasbrig

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TABLE OF CONTENTS

Mission and Objectives ....................................................................................................... 3

Choral Festival Executive Committee Duties ..................................................................... 3

Choral Festival Timeline ..................................................................................................... 4

Clinicians ............................................................................................................................. 6

Host Director ...................................................................................................................... 6

Host School Committees ..................................................................................................... 7

Devotions/Spiritual Guidance .................................................................................. 7

Housing ..................................................................................................................... 7

Food .......................................................................................................................... 8

Entertainment ........................................................................................................... 8

Finances .................................................................................................................... 8

Audio/Visual ............................................................................................................. 8

Printing/Publicity ...................................................................................................... 9

Transportation ........................................................................................................... 9

Administration .......................................................................................................... 9

Hospitality .............................................................................................................. 10

Music & Concert Details ........................................................................................ 11

Congregational Coordinator .............................................................................................. 11

Director Responsibilities ................................................................................................... 11

Forms .....................................................................................................................................

Form A: Budget Samples ....................................................................................... 13

Form B: CD Order Form For Program ................................................................... 14

Form C: Outside Funding Request Example .......................................................... 15

Form D: Press Release Example ............................................................................ 16

Form E: Purchase Order Form ............................................................................... 17

Form F: Small Regional Festival Sample Schedule ............................................... 18

Form G: Large Regional Festival Sample Schedule .............................................. 19

Form H: National Festival Sample Schedule ......................................................... 20

Form I: Host Family Information Form ................................................................. 21

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MISSION AND OBJECTIVES

The mission of the WELS Choral Festival is to foster Christian fellowship among WELS high

school students as they prepare, rehearse, and perform choral music, so that with one heart

and voice they may glorify the God and Father of our Lord Jesus Christ. (Rom. 15:6)

1) To foster Christian fellowship among WELS high school students

Provide an opportunity for the students to develop Christian friendships during

rehearsals and social activities

Create an environment of cooperation rather than competition

2) To expose students to a wide variety of choral literature that promotes musical growth,

both technically and aesthetically

3) To promote the music program and ministry of the host school in their association and

the community

4) To make Choral Festival financially feasible for all WELS high schools

Create and sustain a central WELS’ Choral Festival account to fund the Executive

committee, commissions, and other joint Choral Festival projects.

Provide a WELS’ Choral Festival music library database to clinicians so they can

program literature from past festivals

CHORAL FESTIVAL EXECUTIVE COMMITTEE DUTIES Fall Meeting: hold a face to face meeting to work on issues and conference with host

school(s)

Spring Meeting: If possible, hold on site visit of host school(s)

Be of a general assistance to the host schools

Prepare and update Choral Festival Handbook

Prepare and update a Choral Festival website

Prepare and print the directors’ meeting agenda

Request and align which regional festival the schools will attend

Line up speakers at the Sunday Sacred Concert

o Chairman of the Executive Committee or his designee thanks the students &

introduces each individual choir

o Host director thanks clinicians and audience

o Host of next year’s festival invites choirs and audience to attend and thanks this

year’s host school, committee, and director

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CHORAL FESTIVAL TIMELINE 3 years prior

Secure calendar date and announce to schools

Secure site if necessary for your area.

Contact your athletic director and janitorial staff–secure the date for the gym use

2 years prior

Start working on art work (stationery, logo, letterhead, banners)

Start working on concert theme

Begin work on selecting clinicians (3 for National, 2 for Regional)

October - 13 mo. out

Set up committees to include housing, food, entertainment, finances, audio/visual,

printing/publicity, transportation (airlines), hospitality

Finalize clinicians (3 for National, 2 for Regional)

November - 1 year countdown to Choral Festival

Finalize sacred concert theme and ask clinicians to select titles to fit

Have local Choral Fest planning committee up and running

If possible, have local committee attend Choral Festival weekend

Executive Committee asks each school which regional they will attend and the number of

students they are bringing. (at Choral Festival directors meeting)

Finalize art work and concert theme (Send to Website Manager)

By the end of the month, set a preliminary budget and send it to the Executive Committee

Chair.

Announce projected student festival fee to directors (added)

Pick your committee heads (10)

December – 11 Months to Choral Festival

Think about your own Christmas Concert!

Don't worry about Choral Fest!

January– 10 Months to Choral Festival

Find sound and recording engineers for both concerts

Contract sound and lighting if necessary

February – 9 Months to Choral Festival

Work on master schedule for Choral Fest weekend

March – 8 Months to Choral Festival

15th--Clinicians should have their sacred selections in to the host school

Clinicians are encouraged to suggest more titles than will be needed to allow the host

director to choose from their selections for the final program

Start searching for activities for students

Pick an emcee

Plan menu and costs for food

April – 7 Months to Choral Festival

15th—Host school director submits a first draft list of sacred selections to the CF

Executive Committee Chair.

Decide transportation needs and costs (airport runs, activity shuttling)

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Contact MLC, WLC, and BLC for donated items (folders, pencils, lanyards, water

bottles, etc.)

Contact local hotels and reserve blocks of rooms (Send to Website Manager)

Make contacts for hospitality bags for directors

May – 6 Months to Choral Festival

Activities finalized

Finalize budget

Pick the individual congregation housing coordinators

June – 5 Months to Choral Festival

1st--Mail out Choral Fest program selections to participating schools by June 1 (send to

Website Manager)

Find accompanists and instrumentalists

Secure pianos and organ

Find devotion leaders

Find nurse

Finalize master schedule (Send to Website Manager)

July – 4 Months to Choral Festival

Secure copyrights and mechanical licenses for CDs (Harry Fox Agency)

Design posters, t-shirts, and publicity materials

Begin promoting the Choral Festival to your area etc.

August – 3 Months to Choral Festival

1st—Rehearsal notes and reference CD for each sacred selection should be sent to each

school's director to allow them to prepare the selections as the clinician intends (breath

marks, phrasing, dynamics, etc.)

Send out housing and emergency forms to schools

Plan decorations/banners

Start organizing volunteers

Send out hotel information to participating schools

Print publicity materials

Secure a OneLicense.net "one event" permission to print lyrics and refrains or melodies

in the program

September – 2 Months to Choral Festival

15th--List of participating choir students, housing, and emergency forms due

Posters sent out to high schools and congregations

Send bulletin inserts promoting Choral Fest to congregations

Contact police to notify them of upcoming concert

October – 1 Month to Choral Festival

Pops Concert titles and information due (choreographer, program information, etc.

Send out posters and weekend schedule

Program pictures due (group and director?)

Send program to the printer

Order flowers (boutonnières, corsages) for the clinicians

Master housing list sent to directors

Prepare host info sheet

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Prepare materials for folders (site maps, name tags)

Have pianos tuned the week before the concert

Create student seating for bleachers

Print t-shirts

November - Festival month!

1st weekend is historically the National Festival

1st & 2nd weekend is historically the Regional Festivals

Make recordings of the sacred concert available for sale to the participants

Sent out information sheet for host families (pick up, drop off times, meal

responsibilities, etc.)

Cut checks and pay festival clinicians before they leave for the weekend

After Choral Fest

Send budget and actual costs to Executive Committee

Write and send thank you notes

CLINICIANS 1) In fellowship with the WELS.

2) Able to and comfortable with handling a mass high school choir of up to 500 singers.

3) Work with host school director to select pieces for the sacred concert:

a. Select music to support the concert theme

b. Choose appropriate and doctrinally sound texts

c. Literature of varying difficulty levels and styles

d. Consider the overall vocal demands the literature will place on the students

e. Choose 25% of the literature from previous choral festival programming

4) Work with host school director to finalize a rehearsal schedule.

5) Provide rehearsal notes and recordings if possible.

6) Lead vocal warm-ups.

HOST DIRECTOR 1) Facility

a. If necessary, obtain a site to host the festival

b. Contact Athletic Director to clear up scheduling and facility issues

c. Schedule janitorial needs for the weekend

d. Send stage dimensions to each director for choreography purposes

2) Choose a date along with your administration and present it to the Choral Festival

Executive Committee 3 years in advance.

3) Choose clinicians according to guidelines for clinicians above.

4) Communicate with your area pastors that the WELS Choral Festival will be taking place

at your school.

5) Music

a. Select a theme for the weekend

b. Work along with clinicians to select music according to the CF Timeline

c. Send pertinent information to directors according to the CF Timeline

d. Create names for the small choirs and assign schools to each choir

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i. Example 1: Exultate, Jubilate, Cantate, Laudate

ii. Example 2: Red, White, Black (School colors)

iii. Example 3: Exultation, Jubilation, Adoration, Mass Choir - Heritage

e. Create and send rehearsal sound files to the Web Master

f. Send rehearsal notes to the Web Master

6) Set up schedule for the Festival weekend

a. Dress Rehearsal (Processional? Recessional? Instrumentalists?)

7) Pops Concert Details

a. Rehearse 15 minutes on stage

b. What to do with background track recordings

c. Seating placement for Pops Concert

d. Directions from bleachers to warm-up room to stage

e. Regional: each group may perform 2 songs with a six minute limit

f. National: each group may perform a maximum of five minutes

g. One stage detail: one groups leaves and MC covers as the next group is taking

their place

h. Two stage detail: while one group is performing the next performing group is

taking their place on the other stage

8) Seating Chart

a. Work with clinicians to hear their needs and wants for a seating arrangement

b. Design a master seating chart

c. Make signs for rows (a, b, c, etc.) and columns (1, 2, 3, 4, etc.)

d. Place the assigned seat on the student name tags / lanyards

9) Recording (Sound/ Video/ Streaming)

a. Obtain license and royalty information on selected pieces

b. Pay royalties to proper agencies

c. School provides personnel or contacts other agencies to video stream the two

concerts

HOST SCHOOL COMMITTEES 1) Devotions / Spiritual Guidance

a) Line up devotional leaders and organists/pianists

b) Prepare 3 devotions including a short order of service

c) Devotional materials are to be done and printed 1 week in advance to be placed in folders

d) Devotions last anywhere from 6 to 15 minutes

2) Housing a) Line up a housing coordinator from each individual congregation

b) Develop a working relationship with each congregational coordinator

c) Assign schools to congregations based on size and requests

d) Assign students to host families

e) Instruction sheet for a host family outlining the weekend and responsibilities

f) Allergies and other medical information should be passed on to host families

g) Noon meal on Sunday is at church or at hosts’ homes

h) Master housing list sent no later than ten days before festival to each high school director

i) Be present at registration and welcoming to make sure there were no problems

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j) Line up clinician housing at a Hotel

3) Food a) Meals (Friday noon, supper / Saturday noon, supper)

b) Snacks: Have water & lemonade available

c) Secured donations from local businesses

d) Set up food and beverages for Directors’ Party

e) Recruit kitchen help

4) Entertainment a) Lined up Master of Ceremonies

b) Activity for students

i) Arranged for use of facilities for dance & open gym

ii) Booked DJ

iii) Arranged 10-12 chaperones, set up, and take down of activity

5) Finances a) Coordinate all committee budgets

b) Collect school fees (directors are not charged)

c) Clinician Gratuity

i) Regional Choral Festival Clinician

ii) National Choral Festival Clinician

d) Other Gratuities (Suggestion of using scrip)

i) Accompanist

ii) Instrumentalist

iii) MC

iv) Host School Director

e) Purchase Orders

f) Prepare and carry out budget

g) Coordinate the writing of checks to cover expenses

h) Possibly seek other sources of funding such as matching funds, grants, and corporate gifts

6) Audio/Visual a) Stage

i) Line up stage manager

ii) Stage crew of 5-6 members

iii) Line up stage needs of performing groups

(1) Risers

(2) Stools

(3) Microphones

(4) Take care of any other stage needs

b) Sound

i) Hire sound technician?

ii) Does the equipment that the school owns meet the needs of Choral Festival or do you

need to rent?

iii) Pops Concert needs are different than the needs of the Sunday Sacred Concert

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iv) Make certain that there are overhead and solo microphones available for the Friday

evening concert.

v) Arrange for the Sunday concert to be recorded

c) Lights

i) Hire a lighting technician?

ii) Does the equipment that the school owns meet the needs of Choral Festival or do you

need to rent?

d) Photography with digital camera

i) Fun pictures / candids

ii) Share photos with each school (or participant)

iii) Slide show of Pops Concert shown to students on Saturday afternoon

e) Video recording or Streaming

7) Printing/Publicity a) Artwork- logo for letterhead, booklet, posters, etc.

b) Programs/Booklet: Preparing and printing

c) Newspaper / Press Release

d) Bulletin Insert

e) Photo Opportunity

f) Place information on host school website

g) Posters

h) Line up radio interview

i) Banners (individual schools to take home)

j) Signage for getting around the school

8) Transportation a) Line up airport transportation for schools that are coming from a distance (Please discuss

early and often, and within reason this should be the responsibility of the host)

b) Parking

c) Rent busses for transportation at the festival

d) Line up bus drivers if you own your own busses

e) Parking attendants to assist people in organized parking system

9) Administration a) Name Tags

i) For Participants

ii) For Directors

iii) On water bottles

iv) On folders

v) (?) Give two sets to directors and have them distribute them on both days

b) Student Folders

i) Welcome letter to singers

ii) A copy of the weekend’s program

iii) Schedule

iv) Devotional materials

v) Seating chart of entire group

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vi) Map of campus and school

vii) Pencil

c) Director Folders

i) Welcome to directors

ii) Map to Directors’ Social

iii) Pencil

iv) Pops Concert

(1) What to do with background track recordings

(2) Seating placement for Pops Concert

(3) Directions from bleachers to warm-up room to stage

d) Forms

e) Database of names, addresses, and phone numbers for each host family

f) Registration

g) T-shirts

10) Hospitality a) For the visiting directors

i) Director’s Hospitality Room

ii) Director’s Social for Saturday evening

iii) Provide directions to directors’ party

iv) Provide flowers for each director and clinician prior to the Sunday Sacred Concert

b) For the guest clinicians

i) Hotel Rooms Reserved for Guest Clinicians

ii) Gift baskets for clinicians

c) School Homerooms

i) Post signs to help people find their way through the school

ii) Signs posted at each door to identify the homeroom and schools

iii) Line up student guides from registration table to homerooms

iv) Home room coordinator

(1) Opens/locks doors

(2) Checks for damage

(3) Leaves janitor a note if there is a real problem before Monday classes

(4) Tell teachers to take all valuables home for the weekend

d) Nurse

i) Schedule nurses for the weekend

ii) Nurse will have a complete set of all singers’ medical permission forms, etc.

e) Ushers

i) Schedule ushers for Friday night’s Pops Concert

ii) Schedule ushers for Sunday afternoon’s Sacred Concert

iii) Provide offering baskets

f) Other

i) Work with local tourism council to secure blocks of rooms and special rates at hotels,

information for visitors to our area.

ii) Send hotel information to each individual school

iii) Coordinate the sending of Thank You notes to participating individuals, businesses,

etc.

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11) Music & Concert Details: a) Organ / Piano

i) Line up delivery and set-up of organ and grand piano for weekend

ii) Piano in good tune (tune piano each morning of the festival?)

iii) Make sure that there are good pianos located in the sectional rehearsal areas as well

iv) When putting together budget, make sure rental and tuning costs are included

b) Gym Set-up/Take Down/Re-arranging

c) Director’s podium for each sectional choir and the mass choir

d) Line up enough quality music stands to meet director and musician needs

e) Musicians

i) Organist/Pianist for devotions

ii) Accompanists for mass numbers

iii) Accompanists for each sectional choir

iv) Instrumentalists for sacred concert pieces

v) Organist for pre-service, processional, and postlude

vi) Distribute music to accompanists and instrumentalists

f) Decorations for Sunday’s Sacred Concert (Printing/Publicity Committee is in charge of

the banner(s))

g) Reserve seats for the Sunday Sacred Concert for all directors

h) Helped host director with the nitty gritty details

CONGREGATIONAL COORDINATOR 1) Provide housing in congregation for choir members and director based on information

provided by the Choral Festival Housing Committee

2) Have each host family complete and return the Host Family Information Form.

3) Check student’s Health & Emergency Forms for special needs, allergies, medications,

etc.

4) Coordinate host family pick-up and drop-off times and locations.

5) Coordinate or plan Sunday lunch (Potluck at church or a host family meal. This must

correlate with arrival time needed for Sunday’s Sacred Concert.)

6) Verify basic housing essentials at host family homes (i.e. bedding)

7) Collect Host Family Information Forms and return to the Choral Festival Housing

Committee 4 weeks before the festival.

8) Compile and submit master housing list to the Choral Festival Housing Committee.

9) Communicate as needed with congregational pastor to keep him in the loop about pick-up

/ arrival times, meals at the church, and list of who is staying where for emergency

contact information.

DIRECTOR’S RESPONSIBILITIES General

1) Complete the required forms and return to host school by the set deadline.

2) Provide a photo if requested by the deadline.

3) Pay the participation fee by the set deadline.

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4) Organize transportation.

5) Attend all rehearsals to supervise and monitor students. If unable to be present, bring an

adult chaperone to supervise.

6) Contact the host congregation to make preparations for Sunday worship. Choirs typically

sing in the second service.

7) Run sectional rehearsals if the need arises.

8) Have medical permission forms with you at all times.

Pops Concert: 1) Prepare one or two secular pieces, with or without choreography, that meet the time limit

set by the host school.

2) If using a recorded accompaniment, it must not contain pre-recorded vocals.

3) Although not required, most groups wear outfits or costumes.

4) Supervise students during the concert.

5) Schools support each other at this event. It is not a competition.

Sacred Concert: 1) Provide each student with original octavos. Sharing music is discouraged.

2) Rehearse the music using the director’s notes provided, making sure the students are well

prepared, knowing their parts thoroughly.

3) Gowns are worn for each school.

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FORM A: BUDGET SAMPLE

School Name # Attending Choral Fest Cost Total Received Amount Owed

Huron Valley 12 $420.00 $420.00 $0.00

Illinois 14 $490.00 $490.00 $0.00

Kettle Moraine 21 $735.00 $735.00 $0.00

Lakeside 20 $700.00 $700.00 $0.00

Manitowoc 22 $770.00 $770.00 $0.00

Michigan LHS 19 $665.00 $665.00 $0.00

Michigan LS 16 $560.00 $560.00 $0.00

Shoreland 18 $630.00 $630.00 $0.00

Winnebago 16 $560.00 $595.00 -$35.00

Debit

Donation-Cox 25.00 PO 0102-07 $3,184.47 Lighting

Donation-Rimpel 23.00 PO 0102-28 $137.57 Rapid Print - Posters

Donation-Hauch 10.00 PO 0102-35 $250.00 Michael Wittlieff - DJ for Saturday

Donation-Kramp 5.00 PO 0102-36 $500.00 Jim Grasby - Clinician

Donation-Johannsen 8.00 PO 0102-37 $500.00 Paul Kassulke - Clinician

Donation-Case 20.00 PO 0102-38 $1,205.00 Far Ahead Advertising - Program

Donation-Cash 15.00 PO 0102-39 $150.00 Cash for Weekend

Martins-Certificate 30.00 PO 0102-40 $124.68 ML Concessions - Food

Donation-Sodus 155.00 PO 0102-41 $191.75 Paul Kassulke - Flight

Donation-Stevensville 50.00 PO 0102-42 $1,326.94 Lazer Graphics - Tshirts

PO 0102-43 $564.60 Mainstage Theatrical Supply - Lighting Supplies

Income PO 0102-44 $593.62 Bob & Pam Cowan - Food

Choral Fest Fees $5,530.00 PO 0102-45 $367.88 Bill & LuAnn Mashke - Hotel Rooms for Clinicians, Flowers

Offering - Friday $1,751.00 PO 0102-46 $47.09 Jane Schneider - Food

Offering - Sunday $1,906.29 PO 0102-47 $550.00 Scrip for MC, Accomanist, etc.

Thrivent $2,000.00 PO 0102-48 $330.00 David Hosbach-Sacred Concert Recording

Donation Totals $341.00 PO 0102-52 $210.40 Joel Ungemach - Sound/Light Supplies, Obstacle Course

PO 0102-53 $18.83 Brent Otte - Lighting Supplies

Total Income $11,869.29 PO 0102-54 $29.59 Ace Hardware - Lighting Supplies

PO 0102-55 $198.95 Mainstage Theatrical Supply - Shipping Charges

Cash $295.00 Food

Total Debit $10,776.37

Balance $1,092.92

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FORM B: CD ORDER FORM FOR PROGRAM

2002 Sacred

Concert CD Order Form

CD Order Form

Name:

Street:

City, State, Zip:

Phone:

“Sing For Joy!”

2002 WELS Regional Choral Festival Sacred Concert

November 10, 2002

Cost/CD (includes postage) $15.00

Number of CD’s: __________ x $15.00 = Total Order Cost $ _________________

Please submit payment for your order along with this sheet.

Please make checks payable to MLHS-Music

Please allow 4-6 months for production, licensing, and shipping.

Orders may be submitted to the table in the front hallway during the

Friday evening and Sunday afternoon concerts.

Orders may also be mailed to the above address by November 22, 2002.

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FORM C: OUTSIDE FUNDING REQUEST EXAMPLE

Date

Mr. Tony Golden

190 E. School Street

Frankenmuth, MI 48734

Dear Mr. Golden,

I am writing to you on behalf of the planning committee for the 2002 WELS’ Eastern Regional Choral Festival

being held on November 8 –10, 2002. The planning committee would like Aid Association for Lutherans to graciously

consider a financial grant of $2,000 for the festival. The following information should hopefully answer any questions

that you might have.

Event name: WELS’ Eastern Regional Choral Festival

Event Date: November 8 –10, 2002 Date Funds Needed By: July 1, 2002

Number of Area Lutheran High School Students Participating: 200-250

Number of audience members in attendance: 1,000 Friday evening; 1,000 Sunday afternoon

Affiliated with: Host school Michigan Lutheran High School; Hosting 10 guest schools from the Wisconsin

Evangelical Lutheran Synod

Recognition: AAL will be listed as a financial sponsor of the event in the choral festival program, in festival publicity,

we would use AAL folders for the event, and we would verbally recognize you throughout the event.

What will the funds be used for: To supply the needed equipment and supplies to host the festival and help the

students raise their voices heavenward!

Dollar amount requested: $2,000

Contact Person: Mr. Joel Ungemach; Michigan Lutheran High School; 615 E. Marquette Woods Road; St. Joseph, MI

49085.

Check payable to: MLHS Music Department at the above address and send to Joel Ungemach

Thank you for considering our request.

In HIS Service,

Joel P. Ungemach

MLHS Music Department

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FORM D: PRESS RELEASE EXAMPLE

MICHIGAN LUTHERAN HIGH SCHOOL TO HOST CHORAL FESTIVAL

The Festival Singers of Michigan Lutheran High School will host the 36th annual Lutheran Choral Festival on November 8th – 10th.

Select choirs from nine mid-west Lutheran High Schools will join the Festival Singers in two concerts presented in the

gymnasium/auditorium at 615 E. Marquette Woods Road in St. Joseph. Participants represent Huron Valley Lutheran HS –

Westland, MI; Illinois Lutheran HS – Crete, IL; Kettle Moraine Lutheran HS – Jackson, WI; Lakeside Lutheran HS – Lake Mills,

WI; Manitowoc Lutheran HS – Manitowoc, WI; Michigan Lutheran HS – St. Joseph, MI; Michigan Lutheran Seminary –

Saginaw, MI; Shoreland Lutheran HS – Kenosha, WI; and Winnebago Lutheran Academy – Fond du Lac, WI.

“Pops” Concert

The Choral Festival “Pops Concert” will be held on Friday, November 8th at 7pm. The concert features individual choirs

performances of jazz, swing, and doo-wop eras choreographed in their own styles. Master of ceremonies for the evening is Mr.

Randy Reimers of St. Joseph.

Sacred Concert

On Sunday, November 10th, the choirs will raise their voices together under the theme - “Sing For Joy!” This concert of sacred

music will be presented at 2pm in the Michigan Lutheran gymnasium/auditorium. The concert will feature many fine works of

choral literature by two 80-voice choirs, and five anthems by the entire 160-voice assembly. Featured works will be “The Battle

of Jericho” by Moses Hogan, “Gloria” by Randol Allan Bass, “Lord of the Dance” by Larry Fleming, and “O God, Beyond All

Praising” a tune by Gustav Holst arranged by Richard Proulx.

Clinicians

The festival clinicians will be Mr. Paul Kassulke of St. Croix Lutheran High School in West St. Paul, MN and Mr. James Grasby

of Kettle Moraine Lutheran High School in Jackson, WI.

Kassulke is in his 15th year of leading the Crusader music program. While at St. Croix, he has directed the band program and

choral program. The choral program includes the Crusader chorus, the Women’s Chorus, and the Croixaliers (a 20 voice touring

ensemble). Kassulke is a graduate of Dr. Martin Luther College in New Ulm, MN and holds a masters degree from the American

Band College at Southern Oregon University. Kassulke currently serves on the staff of American Band College in Ashland, OR

and the Western International Band Clinic in Seattle, WA.

Grasby is in his 10th year of directing the choral program at Kettle Moraine Lutheran. He currently directs the Concert Choir, the

Echoes (a 16 voice touring choir), the Echoes TOO, and the Freshman Chorus. Grasby is a 1976 graduate of Dr. Martin Luther

College in New Ulm, MN and holds masters degrees from Concordia University – River Forest, IL (Church Music), Wisconsin

Lutheran Seminary - Mequon, WI (Religion) and Marian College – Fond du Lac, WI (Educational Leadership). He has served on

numerous occasions as clinician and adjudicator at Wisconsin State Music Association district and state music festivals.

For more information or for a photo opportunity, please contact director

Joel Ungemach at the numbers listed above.

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FORM E: PURCHASE ORDER FORM

[Your School Name]

[Street Address]

[City, ST ZIP Code]

Phone [(509) 555-0190] Fax [(509) 555-0191]

PURCHASE ORDER

The following number must appear on all related

correspondence, shipping papers, and invoices:

P.O. NUMBER: [100]

To:

[Name]

[Company Name]

[Street Address]

[City, ST ZIP Code]

[Phone]

Ship To:

[Name]

[Company Name]

[Street Address]

[City, ST ZIP Code]

[Phone]

P.O. DATE REQUISITIONER SHIPPED VIA TERMS

QTY UNIT DESCRIPTION UNIT PRICE TOTAL

SUBTOTAL

SALES TAX

SHIPPING & HANDLING

OTHER

TOTAL

1. Please send two copies of your invoice.

2. Enter this order in accordance with the prices, terms, delivery

method, and specifications listed above.

3. Please notify us immediately if you are unable to ship as

specified.

4. Send all correspondence to:

[Name]

[Street Address]

[City, ST ZIP Code]

Phone [(509) 555-.0190] Fax [(509) 555-0191]

Authorized by Date

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FORM F: SMALL REGIONAL FESTIVAL SAMPLE SCHEDULE

Friday

Jubilate Choir Cantate Choir

Arrivals, registration, find homerooms Arrivals, registration, find homerooms

9:00 Welcome and Devotion Welcome and Devotion

10:00 Vocal warm-ups Vocal warm-ups

10:15 Mass Rehearsal North Gym Mass Rehearsal North Gym

10:30 Lunch Choir 1 Pops Rehearsal

11:15 Lunch Choir 2 Pops Rehearsal

11:35 Choir 1 Pop Rehearsal Lunch

11:45 Sectional Rehearsal Lunch

12:00 Sectional Rehearsal Choir 3 Pops Rehearsal



12:45 Men South Gym Ladies North Gym Men South Gym Ladies North Gym

1:00 Choir 2 Pop Rehearsal Break

2:00 Choir 3 Pop Rehearsal Mass Rehearsal (leave when you need to rehearse)



2:45 Break Break

3:00 Mass Rehearsal Mass Rehearsal

4:30 Supper Supper

5:45 Dress for Pops Concert Dress for Pops Concert

6:00 Be seated in the bleachers Be seated in the bleachers

6:45 Pops Concert Pops Concert

9:15 Host pick-up in homerooms after Concert Host pick-up in homerooms after Concert

Saturday 9:30 Welcome and Devotion Welcome and Devotion

10:00 Warm-ups Warm-ups


11:30 Lunch Lunch

12:25 Men South Gym, Ladies North Gym Men South Gym, Ladies North Gym


1:15 Break Break

1:45 Men South Gym, Ladies North Gym Men South Gym, Ladies North Gym


2:30 Break Break

3:15 Dress Rehearsal Dress Rehearsal

4:45 Supper Supper

5:45 Load Busses to Rec Activity Load Busses to Rec Activity

6:00 Arrive for Activities Arrive for Activities

9:00 Leave for hosts Leave for hosts

9:15 Host Pick-up in homerooms Host Pick-up in homerooms

Sunday 9:00 Sing at host congregations Sing at host congregations

11:45 Lunch at cong./Bag Lunch on the way Lunch at cong./Bag Lunch on the way

1:15 Warm-up in the Music Room Warm-up in the Music Room

1:45 Line up and Procession Line up and Procession

2:00 Sacred Concert Sacred Concert

19

FORM G: LARGE REGIONAL FESTIVAL SAMPLE SCHEDULE

Friday

Exultate Laudate

9:00 Arrive / Welcome Arrive / Welcome

9:15 Sectional School 1 - On Stage







11:00 School 8 - On Stage Sectional


11:30 School 10- On Stage Sectional




12:30 School 14- On Stage Sectional

12:45 Lunch Lunch

1:15 Devotion Devotion


2:30 Break Break


3:45 Break Break

4:00 Sectional Rehearsal Sectional Rehearsal

5:00 Supper Supper

6:00 Dress for Pops Concert Dress for Pops Concert

6:30 Move to Upper Level Move to Upper Level

7:00 Pops Concert Pops Concert

9:15 Hosts pickup at homeroom Hosts pickup at homeroom

Saturday

Exultate Laudate

9:00 Devotion / Warmups Devotion / Warmups


10:30 Break Break

10:45 Sectional Rehearsal Sectional Rehearsal

12:00 Lunch Lunch


2:30 Depart for Fellowship time Depart for Fellowship time

3:00 Swimming / Movie /Supper Swimming / Movie / Supper

5:45 Depart back to school Depart back to school

6:00 Dress Rehearsal Dress Rehearsal

8:15 Depart for Northland Depart for Northland

10:00 Hosts pickup at homeroom Hosts pickup at homeroom

Sunday

Exultate Laudate

Morning Sing @ Host Congregation Sing @ Host Congregation

Dinner w/ Host Congregation Dinner w/ Host Congregation

12:45 Homerooms Homerooms

1:00 Warm-up Depart for Grand Theater

1:45 Line-up Warm-up

2:00 Concert Concert

20

FORM H: NATIONAL FESTIVAL SAMPLE SCHEDULE

FRIDAY Jubilation Choir Exultation Choir Adoration Choir

8:30 Arrival Arrival Arrival

9:00 Opening Service Opening Service Opening Service

9:45 a.m. Go to Main Gym Go to Main Gym Go to Main Gym

10:00 a.m. Mass Rehearsal Mass Rehearsal Mass Rehearsal

11:00 a.m. Sectional Rehearsal Sound Check in Gym Lunch

12:00 Noon Sound Check in Gym Lunch Sectional Rehearsal

1:00 p.m. Lunch Sectional Sound Checks in Gym

2:00 p.m. Break Break Break

2:15 p.m. Mass Rehearsal Mass Rehearsal Mass Rehearsal

3:30 p.m. Break Break Break

3:45 p.m. Sectional Rehearsal Sectional Rehearsal Sectional Rehearsal

4:45 p.m. Dinner - arrive at 5:15 Dinner - arrive at 4:45 Dinner - arrive at 5:00

6:00 p.m. Prepare for Pops Concert Prepare for Pops Concert Prepare for Pops Concert

6:45 p.m. Take Seats Take Seats Take Seats

7:00 p.m. POPS CONCERT POPS CONCERT POPS CONCERT

9:15 p.m. Depart for host's home Depart for host's home Depart for host's home

SATURDAY 9:30 Opening Devotion Opening Devotion Opening Devotion

10:00 Mass Rehearsal Mass Rehearsal Mass Rehearsal

11:15 Break Break Break

11:30 Sectional Rehearsal Sectional Rehearsal Sectional Rehearsal

12:30 Lunch Lunch Lunch


1:45 Mass Rehearsal Mass Rehearsal Mass Rehearsal


2:45 Fellowship Activity


4:00 Sectional Sectional Sectional

4:00 p.m. Rehearsal Rehearsal Rehearsal

5:00 p.m. Dinner arrive at 5:15 Dinner arrive at 5:30 Dinner arrive at 5:00

5:30 p.m. Rehearsal Time for Conductors and Instrumentalists

6:15 p.m. Dress Rehearsal Dress Rehearsal Dress Rehearsal

7:30 p.m. Evening Activity Evening Activity Evening Activity

10:30 p.m. Depart for Host's Homes Depart for Host's Homes Depart for Host's Homes

SUNDAY · Sing at host congregations · Sing at host congregations · Sing at host congregations

· Lunch served by the · Lunch served by the · Lunch served by the

congregation congregation congregation

12:45 Arrival at School Arrival at School Arrival at School

1:00 Prepare and Dress Prepare and Dress Prepare and Dress

1:15 Warm-up Warm-up Warm-up

1:55 Processional Processional Processional

2:00 Sacred Concert Sacred Concert Sacred Concert

4:00 Depart for Home Depart for Home Depart for Home

21

Thank you very much for hosting students participating in the WELS

Choral Festival. Your generosity and hospitality is much appreciated!

FORM I: HOST FAMILY INFORMATION

Due Date:

October 1, 2002

This form will be used to share information with the

housing coordinator and visiting school director.

Host Family

Information

Form

Family Name:

Name of Congregation:

Adult Names:

Children’s Names & Ages:

Address:

City State Zip

Home Phone: ( ) Cell Phone: ( )

E-mail Address:

How many guests can you host?

Do your guests need to bring anything specific (i.e. sleeping bag, pillow, etc.)?

What kind of pets does your family own? (guests may have allergies)

Choral Festival Handbook - WELS Fine Arts handbook...Choral Festival Handbook Last Update: Monday,...

Documents

Transcript of Choral Festival Handbook - WELS Fine Arts handbook...Choral Festival Handbook Last Update: Monday,...