Child & Youth Management System (CYMS). Silas Atkins and Silvia Sawyer Presenting “Fun with...
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Transcript of Child & Youth Management System (CYMS). Silas Atkins and Silvia Sawyer Presenting “Fun with...
![Page 1: Child & Youth Management System (CYMS). Silas Atkins and Silvia Sawyer Presenting “Fun with CYMS”](https://reader035.fdocuments.in/reader035/viewer/2022062805/5697c0251a28abf838cd55ea/html5/thumbnails/1.jpg)
Child & Youth Management System
(CYMS)
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Silas Atkins and Silvia Sawyer Presenting
“Fun with CYMS”
![Page 3: Child & Youth Management System (CYMS). Silas Atkins and Silvia Sawyer Presenting “Fun with CYMS”](https://reader035.fdocuments.in/reader035/viewer/2022062805/5697c0251a28abf838cd55ea/html5/thumbnails/3.jpg)
CYMS
Today’s training –
Foundational Information
New Initiatives
Accurate Data
Report Examples
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Today’s take away…
At the conclusion of today’s CYMS training we want you to simply walk away with –
Feeling more comfortable with CYMS
Knowing the importance of accurate data input
Being more at ease with CYMS reports
![Page 5: Child & Youth Management System (CYMS). Silas Atkins and Silvia Sawyer Presenting “Fun with CYMS”](https://reader035.fdocuments.in/reader035/viewer/2022062805/5697c0251a28abf838cd55ea/html5/thumbnails/5.jpg)
A Little CYMS History
Creator of CYMS: Vermont Systems (VSI)
CYMS Locations: ALL Navy CY Programs
CYMS Structure: 11 Navy Regions / 29 CYMS databases
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Ongoing Initiatives
Standardizing CYMS codes and processes Navy-wide to provide consistency and ease of collecting data centrally.
Publishing “Navy-ized” Operating Manuals which will show the “How To” requirements from CYMS Training Guides.
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Ongoing Initiatives Continued…
Highlighting CYMS functionality in all CYP Operating Manuals in order to streamline operations where possible.
Implementing CYP Online Services at all CYP locations.
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CYP Online Services CYP Online – AN
EXTENSION OF CYMS!
Functionality – Parent Payments; Hourly Care Reservations & Activity Sign-Up!
Efficiencies - Saves time for Operations Clerk & Parents by reducing processing time at front desk!
Areas using CYP Online Services:
NDW (pilot site)SW RegionNW RegionSingaporeKoreaSE Region (in
progress)
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Credit Card Options
Auto-Debit Payment
• Credit Card automatically charged during billing process
• Same Credit Card
• Less time at front desk
CYP Online Payment
• Choose Credit Card and when to pay
• Better Option for separated parent with shared responsibility for Child Care costs
• Less time at front desk
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NDW Region CYP Online Services
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CYMS 3.1
Browser Based Great flexibility with screens/field labelsGlobal Reporting
Ability to pass pre-determined data to a single reporting database (scheduled reports).
HQ can roll up by single base, select bases, single or multiple regions, or any combination thereof.
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What is CYMS?
Official System of Record for
Program EnrollmentsChild and Household RecordsPersonnel Records/Staff TrainingParent Fees due/receivedPoint of Sales (POS) system
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CYMS Reports Maintaining internal controls and ensuring the security and
validity of the information in the CYMS database is a critical management oversight responsibility.
Tracking and auditing information is made easier by using the tools available in CYMS. A wide variety of reports, inquiries, and spot-checks are available to
assist with self-audits. Different types of reports are available: “In-time” and “Historical”.
“In-Time” - only good for the moment/current data only.
“Historical” – data within a specific date range.
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Accurate Data Input
Accurate Data Input is Critical(“Garbage” In – “Garbage” Out)
CYMS is used for Data Input! Data is used for Daily Processing and Updating! Data is used for Reports, and Inquiries!
Information is true and accurate. Eliminate Inspection write-ups.
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CYMS Staff Records Standards
Published last month – September 2015Available on the E-LibraryRequired Training
How to create a Staff RecordHow to add to a Staff RecordHow to maintain a Staff Record
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Bottom LineAll members of the Management Team must
know:
How to create a staff file in CYMS!
How to input data correctly in CYMS!
How to run required reports in CYMS!
Logging into CYMS is no longer optional!