Chief Financial Officer Role Center Reference for Microsoft ...

Microsoft Dynamics AX

Chief Financial Officer Role Center Reference for Microsoft Dynamics® AXThe Chief Financial Officer is responsible for tasks such as monitoring, tracking, and implementing the organizations financial goals (financial analysis and forecasting), reviewing the organization's processes, reviewing financial reports, providing or preparing financial overview presentations, reviewing and approving prospective clients, reviewing the closing of books, reviewing and approving finances and changes, and managing the finance staff.

Users are assigned to Role Centers based on user profiles, which are sets of default information for a specific role in the organization. Each user is assigned to a user profile, and a Role Center is specified for each profile.

Default user profile: CFO

Role Center page name: EPChiefFinancialOfficerRoleCenter

Web partsRole Center pages contain various pieces, or Web parts, that display information. This Role Center includes the following Web parts.

Name Type Displayed by default?

My Links Quick Links Yes

Top Customers by YTD Sales Dynamics Report Server Report (list)

Yes

Sales in the Past Periods Chart

Dynamics Report Server Report (chart)

Yes

My Reports Quick Links Yes

CFO Profitability Analysis Business Overview Web Part Yes

Finance Community Feeds XML Web Part (RSS feed) Yes

Work list Dynamics Unified Work List Web Part

Yes

Quick linksQuick links Web parts display links to forms, reports, list pages, and Web pages, including Enterprise Portal pages. By default, links to Enterprise Portal pages are not displayed in the

Microsoft Corporation 1


Microsoft® Windows® client for Microsoft Dynamics AX, unless otherwise noted. You can modify this display setting. For more information, see the Applications and Business Processes Help in Microsoft Dynamics AX.

This Role Center includes the following quick links, organized by Web part.

My Links Web part Bank accounts - Links to the Bank accounts form in the Windows client (Bank > Bank

accounts); by default, this link is not displayed in Enterprise Portal

Dunn and Bradstreet - Links to the Dunn and Bradstreet Web site

Finance Community - Links to the Microsoft Dynamics Finance Communities Web page

Hoovers - Links to the Hoovers Web site

Customers - Links to the Customers page in Enterprise Portal (Sales > Customers); note that this link is displayed in the Windows client by default, even though it links to an Enterprise Portal page

Vendors - Links to the Vendors page in Enterprise Portal (Purchase > Vendors); note that this link is displayed in the Windows client by default, even though it links to an Enterprise Portal page

Compliance Home - Links to the Compliance home page in Enterprise Portal (Compliance); note that this link is displayed in the Windows client by default, even though it links to an Enterprise Portal page

My Reports Web partNote:Only links to Microsoft SQL Server® Reporting Services (SSRS) reports are displayed on Enterprise Portal Role Centers; links to X++ reports are not displayed by default.

Bank Account Balance (SSRS) - Links to the Bank Account Balance report in the Windows client (Bank > Reports > Statistics > Bank Account Balance) or the Bank Account Balance report page in Enterprise Portal (Finance > Bank account balance)

Bank cash flow report (X++) - Links to the Bank cash flow report form in the Windows client (Bank > Reports > Transactions > Bank cash flow report)

Calculate cash flow forecasts (X++) - Links to the Calculate cash flow forecasts form in the Windows client (General ledger > Periodic > Currency requirement > Calculate cash flow forecasts)

Annual budget (X++) - Links to the Annual budget form in the Windows client (General ledger > Reports > Budget > Annual budget)

Ledger budget (X++) - Links to the Ledger budget form in the Windows client (General ledger > Reports > Budget > Ledger budget)

Budget revision detail (X++) - Links to the Budget revision detail form in the Windows client (General ledger > Reports > Budget > Budget revision detail)



Actual vs. Budget Chart (SSRS) - Links to the Actual vs. Budget Chart report in the Windows client (General ledger > Reports > Budget > Actual vs. Budget Chart) or the Actual vs. Budget Chart report page in Enterprise Portal (Finance > Actual vs. budget)

Financial statement (X++) - Links to the Financial statement form in the Windows client (General ledger > Reports > Transactions > Periodic > Financial statement)

Annual sales tax report (X++) - Links to the Annual sales tax report form in the Windows client (General ledger > Reports > External > Annual sales tax report)

Close-of-year transactions (X++) - Links to the Close-of-year transactions form in the Windows client (General ledger > Reports > Transactions > Periodic > Close-of-year transactions)

Balance list (X++) - Links to the Balance list form in the Windows client (General ledger > Reports > Transactions > Periodic > Balance list)

Critical on-hand inventory (X++) - Links to the Critical on-hand inventory form in the Windows client (Inventory management > Reports > On-hand > Critical on-hand inventory)

On-hand inventory (X++) - Links to the On-hand inventory form in the Windows client (Inventory management > Reports > On-hand > On-hand inventory)

Fixed receipt price deviations (X++) - Links to the Fixed receipt price deviations form in the Windows client (Inventory management > Reports > Analysis > Fixed receipt price deviations)

CFO Profitability Analysis - Links to the CFO Profitability Analysis report page in Enterprise Portal (Finance > Profitability analysis); note that this link is displayed in the Windows client by default, even though it links to an Enterprise Portal page

CFO Investment Analysis - Links to the CFO Investment Analysis report page in Enterprise Portal; note that this link is displayed in the Windows client by default, even though it links to an Enterprise Portal page

CFO Short-Term Solvency - Links to the CFO Short-Term Solvency report page in Enterprise Portal; note that this link is displayed in the Windows client by default, even though it links to an Enterprise Portal page

CFO Operational Efficiency - Links to the CFO Operational Efficiency report page in Enterprise Portal; note that this link is displayed in the Windows client by default, even though it links to an Enterprise Portal page

CFO Long-Term Solvency - Links to the CFO Long-Term Solvency report page in Enterprise Portal; note that this link is displayed in the Windows client by default, even though it links to an Enterprise Portal page

Work listWork lists display alerts, Workflow work items, and activities that you can act on or need to be notified about. You can use this list to view the status of these items and see when action is required.



Reports and KPIsDynamics Report Server Report Web parts display SQL Server Reporting Services reports that provide information from the Microsoft Dynamics AX database or from cubes that are set up in SQL Server Analysis Services.

You also can use these Web parts to view lists of key performance indicators (KPIs), which are business metrics that can be summarized in terms of a comparison, goal, value, and status. For example, you might use KPIs to compare actual expenditures with budgeted amounts.

Depending on how the information was created, drilldown functionality might be included so that you can view more details about the data. If the information is displayed from a cube, the cube will need to be refreshed before the information in the report or KPI will be refreshed.

ReportsThis Role Center includes the following reports.

Actual vs. Budget Chart reportThis report displays the sum of the actual balances for a selected account range compared to the budget figures for those accounts for a selected budget model. This information is displayed in the Actual vs. Budget Chart Web part.

Type of Reporting Services report: Chart

Displayed from a cube? Yes; Financials

Drill-down available? No

Displayed by default? No

Selection criteria:Company (default is the company the user is logged on to)

Start ledger account (default is blank)

End ledger account (default is blank)

Budget model (default is blank)

Start date (default is the start of the fiscal year)

End date (default is the end of the fiscal year)

Bank Account Balance reportThis report displays a list of bank accounts. The columns displayed are Bank Account, Currency, account balance in Balance Currency and Balance MST. This information is displayed in the Bank Account Balance Web part.

Type of Reporting Services report: Report

Displayed from a cube? No




Displayed by default? Yes

Selection criteria: Company (default is the company the user is logged on to)

Cash Inflow vs. Cash Outflow Chart reportThis report displays the sum of outstanding accounts receivable invoices minus the sum of outstanding accounts payable invoices, based on the due dates. This information is displayed in the Cash Inflow vs. Cash Outflow Chart Web part.


Displayed from a cube? Yes; Payables




End date (default is the current system date)

Expected Cash in the Next X Days Chart reportThis report displays the sum of the cash receipts expected in a specified number of days. This information is displayed in the Expected Cash in the Next X Days Chart Web part.


Displayed from a cube? Yes; Receivables



Selection criteria:Company (default is the company user is logged on to)

Start date (default is the system date)

Number of days (default is 7)

Gross Profit in the Past Periods Chart reportThis report displays the total revenue minus the total expenses for a specified number of periods. This information is displayed in the Gross Profit in the Past Periods Chart Web part.








Year (default is the current year, if possible; otherwise, blank)

Period (default is the current period, if possible; otherwise, blank)

Number of periods (default is 12)

Purchases in the Past Periods Chart reportThis report displays the sum of vendor purchase transactions by period for a specified number of periods. This information is displayed in the Purchases in the Past Periods Chart Web part.









Sales in the Past Periods Chart reportThis report displays the sum of all sales transactions by period for a specified number of periods. This information is displayed in the Sales in the Past Periods Chart Web part.









Top Customers by YTD Sales reportThis report displays the sum of yearly sales by top customers. This information is displayed in the Top Customers by YTD Sales Web part.




Displayed from a cube? Yes; Receivables




End date (Default is the current system date)

Number of records (default is 5)

Top Vendors by YTD Purchases reportThis report displays the sum of yearly purchases by top vendors. This information is displayed in the Top Vendors by YTD Purchases Web part.






End date (Default is the current system date)

Number of records (default is 5)

Total Accounts Receivable in the Past Periods Chart reportThis report displays the total accounts receivable for a specified number of periods. This information is displayed in the Total Accounts Receivable in the Past Periods Chart Web part.









Total Accounts Payable in the Past Periods Chart reportThis report displays the total accounts payable for a specified number of periods. This information is displayed in the Total Accounts Payable in the Past Periods Chart Web part.

Type of Reporting Services report: ChartMicrosoft Corporation 7









Total Expenses by Period Chart reportThis report displays the total expenses for a specified number of periods. This information is displayed in the Total Expenses by Periods Chart Web part.








Profitability analysis KPIsThe following KPIs are part of the CFO Profitability Analysis KPI report, which displays management's effectiveness in generating profits. This information is displayed in the Profitability Analysis Web part.

These KPIs are not displayed by default. For all of these KPIs, account categories are required, the KPIs are displayed from the Financials cube, and drill-down is not available.

Revenue KPIThe following expressions are used.

Expression: Sum of balances for all revenue accounts

Expression with account categories:[Sales (ref id = 33) + Other income (ref id = 48) + Sales returns and discounts (ref id = 34) + Gain/loss on asset disposal (ref id = 51) ***only include ref id 51 if the sum is negative, otherwise exclude)] * -1



Expense KPIThe following expressions are used.

Expression: Sum of balances for all expense accounts

Expression with account categories:Cost of goods sold (ref id = 35)+Selling expense (ref id = 36) + Admin exp (ref id = 37) + Manu exp (ref id = 38) + Travel and enter exp (ref id = 39) + Project expenses (ref id = 40) + Salaries exp (ref id = 41) + Other emp exp (ref id = 42) + Interest exp (ref id = 43) + Tax exp (ref id = 44) + Depr exp (ref id = 45) + Income tax exp (ref id = 46) + Other expenses (ref id = 47) + Amortization of intangible assets (ref id = 52) + Gain/loss on asset disposal (ref id = 51) ***only include ref id 51 if the sum is negative, otherwise exclude

Cost of Goods Sold KPIThe following expressions are used.

Expression: Cost of goods sold

Expression with account categories: Cost of goods sold (ref id = 35)

Gross Profit KPIThe following expressions are used.

Expression: Sales - Sales returns and discounts - Cost of goods sold

Expression with account categories:(Sales (ref id = 33) * -1) - Sales returns and discounts (ref id = 34) - Cost of goods sold (ref id = 35)

Gross Profit Margin KPIThe following expressions are used.

Expression:(Net Sales - Cost of goods sold) / Net sales

(Net Sales = Sales - Sales returns and discounts)

Expression with account categories:[Sales (ref id = 33) * -1] - Sales returns and discounts (ref id = 34) - Cost of goods sold (ref id = 35) / (Sales (ref id = 33 * -1) - Sales returns and discounts (ref id = 34))



Net Income KPIThe following expressions are used.

Expression: Revenue - Cost of goods sold - Sales discounts - Sales returns and allowances - Expenses

Expression with account categories:[Sales (ref id = 33) + Other income (ref id = 48) + Sales returns and discounts (ref id = 34)] * -1 = Result A

Cost of goods sold (ref id = 35) + Selling expense (ref id = 36) + Admin exp (ref id = 37) + Manu exp (ref id = 38) + Travel and enter exp (ref id = 39) + Project expenses (ref id = 40) + Salaries exp (ref id = 41 ) + Other emp exp (ref id = 42) + Interest exp (ref id = 43) + Tax exp (ref id = 44) + Depr exp (ref id = 45) + Income tax exp (ref id = 46) + Other expenses (ref id = 47) = Result B

Result A - Result B

Return on Total Assets KPIThis KPI is part of the CFO Investment Analysis KPI report. This information is displayed in the Investment Analysis Web part.

The following expressions are used.

Expression: Net income + Interest expense + Taxes / Total assets

Expression with account categories:[Sales (ref id = 33) + Other income (ref id = 48) + Gain or loss on asset disposal (ref id = 51) ***only include ref id 51 if the balance is negative, otherwise exclude) * -1] - Sales returns and discounts (ref id = 34) - Cost of goods sold (ref id = 35) - Selling exp (ref id = 36) - Admin exp (ref id - 37) - Manu exp (ref id - 38) - Travel and entertainment exp (ref id - 39) - Project operation exp (ref id = 40) - Salaries exp (ref id = 41) - Other emp exp (ref id = 42) - Depreciation exp (ref id = 45) - Other expenses (ref id = 47) - Amortization on intangible assets (ref id = 52) / Cash (ref id = 1) + Cash equivalents (ref id = 2) + Short tem investments (ref id = 3) + Accounts receivable (ref id = 4) + Inventory (ref id = 5) + Notes receivable (ref Id = 6) + WIP (ref id = 7) + Prepaid exp (ref id = 8) + Other current assets (ref id = 9) + Long term investments (ref id = 10) + Property, plant, and equip (ref id = 11) + Accumulated depreciation (ref id = 12) + Intangible Assets (ref id = 13) + Other Assets (ref id = 14)

Short-term solvency KPIsThe following KPIs are part of the CFO Short-Term Solvency KPI report, which measures the ability of the organization to meets its current obligations as they mature. This information is displayed in the Short-Term Solvency Web part.




Cash Ratio KPIThe following expressions are used.

Expression: Cash equivalents + Cash / Current liabilities

Expression with account categories:Cash equivalents (ref id = 2) + Cash (ref id = 1) / (Accounts payable (ref id = 15) + Notes payable (ref id = 16) + Current maturities on long term debt (ref id = 17) + Taxes payable (ref id = 18) + Interest payable (ref id = 19) + Dividends payable (ref id = 20) + Leases payable - current (ref id = 21) + Sinking fund payable - current (ref id = 22) + Other current liabilities (ref id = 23))

Cash Positions KPIThe following expressions are used.

Expression: Cash equivalents + Cash

Expression with account categories:Cash (ref id = 1) + Cash equivalents (ref id = 2)

Current Ratio KPIThe following expressions are used.

Expression: Current assets / Current liabilities

Expression with account categories:(Cash (ref id = 1) + Cash equivalents (ref id = 2) + Short term investments (ref id = 3) + Accounts receivable (ref id = 4) + Notes receivable (ref id = 6) + Work in process (ref id = 7) + Prepaid expenses (ref id = 8) + Other current assets (ref id = 9) + Inventory (ref id = 5)) / (Accounts payable (ref id = 15) + Notes payable (ref id = 16) + Current maturities on long term debt (ref id = 17) + Taxes payable (ref id = 18) + Interest payable (ref id = 19) + Dividends payable (ref id = 20) + Leases payable - current (ref id = 21) + Sinking fund payable - current (ref id = 22) + Other current liabilities (ref id = 23))

Quick Ratio KPIThe following expressions are used.

Expression: (Cash + Cash equivalents + Short term investments + Notes receivable + Net receivables) / Current liabilities



Expression with account categories:(Cash (ref id = 1) + Cash equivalents (ref id = 2) + Short term investments (ref id = 3) + Accounts receivable (ref id = 4) + Notes receivable (ref id = 6) / (Accounts payable (ref id = 15) + Notes payable (ref id = 16) + Current maturities on long term debt (ref id = 17) + Taxes payable (ref id = 18) + Interest payable (ref id = 19) + Dividends payable (ref id = 20) + Leases payable - current (ref id = 21) + Sinking fund payable - current (ref id = 22) + Other current liabilities (ref id = 23)

Operational efficiency KPIsThe following KPIs are part of the CFO Operational Efficiency KPI report, which measures the ability of the organization to generate income and its efficiency and effectiveness in using the assets employed. This information is displayed in the Operational Efficiency Web part.

For all of these KPIs, account categories are required, the KPIs are displayed from the Financials cube, and drill-down is not available.

Days Sales Outstanding KPIThis KPI is displayed by default. The following expressions are used.

Expression: Ending accounts receivable balance for the period / Credit sales for the period * Number of days in period

Expression with account categories:Ending accounts receivable (ref id = 4) balance for the period / [Credit sales (ref id = 33) * -1] for the period - Sales returns and discounts (ref id = 34) for the period * Number of days in period

Accounts Receivable Turnover KPIThis KPI is displayed by default. The following expressions are used.

Expression: Net credit sales / Accounts receivable (average)

Expression with account categories:[Sales (ref id = 33) * -1] - Sales returns and discounts (ref id = 34) / Average accounts receivable (ref id = 4)

Average accounts receivable = (Beginning accounts receivable + Ending accounts receivable) / 2

Average Days to Pay KPIThis KPI is displayed by default. The following expressions are used.

Expression: Ending accounts payable balance for the period / Credit purchases for the period * Number of days in period



Expression with account categories:Ending accounts payable (ref id = 15) balance for the period / [Cost of goods sold (ref id = 35) + (Ending inventory (ref id = 5) for period - Beginning inventory (ref id = 5) for period)] * Number of days in period

Accounts Payable Turnover KPIThis KPI is not displayed by default. The following expressions are used.

Expression: Credit purchases / Average accounts payable

Expression with account categories:[Cost of goods sold (ref id = 35) + (Ending inventory (ref id = 5) for period - Beginning inventory (ref id = 5) for period)] / Average accounts payable (ref id = 15)

Revenue Budget Variance KPIThis KPI is not displayed by default. The following expressions are used.

Expression: (Budgeted revenues - Actual revenues) / Budgeted revenues

Expression with account categories:Sum of budget amounts for the selected period for the accounts that have the following account category ref:

Sales (ref id = 33) + Other income (ref id = 48) + Gain or loss on asset disposal (ref id = 51) ***only include ref id 51 if the balance is negative, otherwise exclude) + Sales returns and discounts (ref id = 34) (Note: Sales have credit budget balances while sales returns and discounts have debit balances, so adding the debit balances to the credit balance will result in an incorrect total or overall negative balance)

Divided by (/)

Sum of actual balances for revenue accounts for the same time period:

Sales (ref id = 33) + Other income (ref id = 48) + Sales returns and discounts (ref id = 34) + Gain or loss on asset disposal (ref id = 51) ***only include ref id 51 if the balance is negative, otherwise exclude) = Variance (display as percentage)

Expense Budget Variance KPIThis KPI is not displayed by default. The following expressions are used.

Expression: (Budgeted expenses - Actual expenses) / Budgeted expenses



Expression with account categories:Sum of budget amounts for the selected period for the accounts that have the following account category ref:

Cost of goods sold (ref id = 35) + Selling expense (ref id = 36) + Admin exp (ref id = 37) + Manu exp (ref id = 38) + Travel and enter exp (ref id = 39) + Project expenses (ref id = 40) + Salaries exp (ref id = 41) + Other emp exp (ref id = 42) + Interest exp (ref id = 43) + Tax exp (ref id = 44) + Depr exp (ref id = 45) + Income tax exp (ref id = 46) + Other expenses (ref id = 47) + Amortization of intangible assets (ref id = 52) + Gain/loss on asset disposal (ref id = 51) ***only include ref id 51 if balance is positive, otherwise exclude

Divided by (/)

Sum of actual balances for expense accounts for the same time period:

Cost of goods sold (ref id = 35)+Selling expense (ref id = 36) + Admin exp (ref id = 37) + Manu exp (ref id = 38) + Travel and enter exp (ref id = 39) + Project expenses (ref id = 40) + Salaries exp (ref id = 41) + Other emp exp (ref id = 42) + Interest exp (ref id = 43) + Tax exp (ref id = 44) + Depr exp (ref id = 45) + Income tax exp (ref id = 46) + Other expenses (ref id = 47) + Amortization of intangible assets (ref id = 52) + Gain/loss on asset disposal (ref id = 51) ***only include ref id 51 if balance is positive, otherwise exclude = Variance (display as percentage)

Inventory Turnover KPIThis KPI is not displayed by default. The following expressions are used.

Expression: Cost of goods sold / Average inventory

Expression with account categories:Cost of goods sold (ref id = 35) / Average inventory (ref id = 5)

Average inventory = (Beginning inventory + Ending inventory) / 2

Long-term solvency KPIsThe following KPIs are part of the CFO Long-Term Solvency KPI report, which measures the ability of the organization to generate income and its efficiency and effectiveness in using the assets employed. This information is displayed in the Long-Term Solvency Web part.


Debt to Equity KPIThe following expressions are used.

Expression: Total liabilities / Stockholders' equity



Expression with account categories:Accounts payable (ref id = 15) + Notes payable (ref id = 16) + Current maturities on long term debt (ref id = 17) + Taxes payable (ref id = 18) + Interest payable (ref id = 19) + Dividends payable (ref id = 20) + Leases payable (ref id = 21) + Sinking fund payable (ref id = 22) + Other current liabilities (ref id = 23) + Long term debt (ref id = 24) / Common stock (ref id = 25) + Preferred stock (ref id = 26) + Additional paid in Capital - common (ref id = 27) + Additional paid in capital - preferred (ref id = 28) + Retained earnings (ref id = 29) + Treasury stock (ref id = 30)

Debt to Total Assets KPIThe following expressions are used.

Expression: Total liabilities / Total assets

Expression with account categories:Accounts payable (ref id = 15) + Notes payable (ref id = 16) + Current maturities on long term debt (ref id = 17) + Taxes payable (ref id = 18) + Interest payable (ref id = 19) + Dividends payable (ref id = 20) + Leases payable (ref id = 21) + Sinking fund payable (ref id = 22) + Other current liabilities (ref id = 23) + Long term debt (ref id = 24) / (Cash (ref id = 1) + Cash equivalents (ref id = 2) +Short term investments (ref id = 3) + Accounts receivable (ref id = 4) + Inventory (ref id = 5) Notes receivable (ref id = 6) + Work in process (ref id = 7) + Prepaid expenses (ref id = 8) + Other current assets (ref id = 9) + Long term investments (ref id = 10) + Property, plant, and equip (ref id = 11) + Accumulated depr (ref id = 12) + Intangible assets (ref id = 13) + Other assets (ref id = 14)

Times Interest Earned KPIThe following expressions are used.

Expression: Income before taxes and interest expense / Interest expense

Expression with account categories:[(Sales (ref id = 33) + Other income (ref id = 48) + Gain or loss on asset disposal (ref id = 51) ***only include ref id 51 if the balance is negative, otherwise exclude) * -1] - Sales returns and discounts (ref id = 34) - Cost of goods sold (ref id = 35) - Selling exp (ref id = 36) - Admin exp (ref id = 37) - Manu exp (ref id = 38) - Travel and entertainment exp (ref id = 39 ) - Project operation exp (ref id = 40) - Salaries exp (ref id = 41) - Other emp exp (ref id - 42) - Depreciation exp (ref id = 45) - Other expenses (ref id = 47) - Amortization on intangible assets (ref id = 52) / Interest exp (ref id = 43)



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