CHETANA’SHAZARIMAL SOMANI COLLEGE OFCOM. & .ECO. & SMT. KUSUMTAICHAUDHARI COLLEGE OF ARTSGroup no – 7

Presented to: prof shivaprasad

11

2

TOPIC:

SOCIAL CORRESPONDENCE, OFFICIAL CORRESPONDENCE, BANK CORRESPONDENCE, JOB

APPLICATION AND C.V (CURRICULUM VITAE)

Group members

1 VRUSHALI GAWANDE 1102 PRIYANKA GHADI 1113 TORAL RAO 1324 JEET SHUKLA 1535 DIYANSHI BALSARA 1566 MINAKSHI KAMBLE 160

3

CONTENTS

1. What is correspondence?............................ pg 42. Types of correspondence…………………………..pg 63. Social correspondence……………………………….pg 64. Banking correspondence…………………………...pg 175. Official correspondence……………………………..pg 216. Job application……………………………………………pg 277. C.V (curriculum vitae)………………………………….pg 34

4

1.What is Correspondence?

Correspondence is a way of communication through written letters. It is documented medium of exchanging information, massages and ideas between organization, between individuals and organization.

Correspondence covers many types of written communication like reports, circulars, letters, memoranda, telegram, notes, facsimiles, cables, postcards, email etc. But the term is commonly used to mean communication through letters. Letters form the most widely used media of external business communication .Communication is called the life-blood of modern trade and commerce.

Letters are composed in the form of person to person communication. A format of a business letter has evolved in course of time out of custom and convenience and is now universally accepted. Letters are consists of the inside address (personalized letters with name and address of the recipient), the opening salutation (E.g. Dear Sir, or Sir or Dear Mr. xyz etc.,) the body of the letter i.e. the message, Complimentary close (i.e. yours sincerely or yours faithfully etc.,) and the signature, Name and designation of the writer.

5

The contents of a business letter may vary according to the nature of the message or information to be conveyed. It may be a simple letter of routine nature like letters of acknowledgment or greeting or may deal with more complicated subjects like inquiries, collection letters, orders, complaints and their adjustments etc.

Correspondence is the most important form of external communication. Because of its many advantages, correspondence has become the chief means of written communication between business concern and its outside contacts. The success and reputation of a business depends to a great extent, on the quality of its correspondence

6

2.TYPES OF CORRESPONDENCEi. Social correspondence

ii. Bank correspondenceiii. Official correspondence

3.Social correspondence:

Letters which are written to relations and intimate friends should be written in an easy, conversational style. The Social letters are really of the nature of friendly chat: and, being as a rule unpremeditated and spontaneous compositions, they are informal and free-and-easy as compared with essays. Just as in friendly talks, as in friendly letters, we can touch on many subjects and in any order we like. And we can use colloquial expressions which would in formal essays be quite out of place.

But this does not mean that we can be careless and slovenly in dashing off our letters. For, it is insulting to ask a friend to decipher a badly written, ill-composed and confusing scrawl so, it must for us to take care and preserve some order in expressing our thoughts. Above all, it must be remembered that, however free-and-easy may be our style, we are as much bound by the rules of spelling, punctuation, grammar and idiom in writing a letter as we are in writing the most formal letter.

7

Layout and format

Heading Salutation (Greeting) Body Closing Signature

Heading: Use the proper form in addressing correspondence. If the recipient is a man over the age of 18, address the letter to "Mr. John Smith." For a single woman over the age of 18, use "Ms. Mary Jones." For a married woman, use "Mrs. Mary Smith" if she uses her husband's last name and “Ms. Mary Jones if she does not. Use "Mr. and Mrs. John Smith" for a couple in which the woman has taken the man's name, and "Ms. Mary Jones and Mr. John Smith" for a couple in which she has not.

Greetings: Choose an appropriate greeting for your social correspondence. Most people begin with, "Dear," but there are many variations of this greeting, such as, "My Dear" and "Dearest." Choose the greeting that best suits your relationship to to recipient of the correspondence.

Body: Use the body of the letter to express your reason for writing, share news, ask questions and convey emotions. Social letters can be used to express congratulations, sympathy or friendship; it is poor etiquette to use social correspondence to complain about your own trouble. The body of social correspondence varies, depending on the level of intimacy between the correspondents.

8

Closing: End your social correspondence with a blessing or good wishes for the recipient. Further, the closing is a great place to offer assistance and remind the recipient of your fidelity and friendship.

Signature: Use the signature to express your feelings for the recipient. Appropriate signatures include "With Love," "Best Wishes" and "Warmest Regards." Follow by signing your full name.

9

Types of Social Correspondence

1. Invitation Lettera. ACCEPTANCEb. REGRETc. RECALL

2. Thank-you Letter3. Letter of Congratulation4. Letter of Sympathy (Consolation)5. Letter of Condolence.

1.Invitation letter

Formal and Informal Letters:

Formal letters: important banquets, ceremonious dinners, church weddings, receptions or dances. Formal invitations are used. Engraved and they are written in the third person (e.g. “Mr. and Mrs. John Brown cordially invite you to dinner…”). They are written like ordinary letters (e.g., one line after another), but are arranged in a decoratively indented form on the page.

10

a. ACCEPTANCE

Mr. and Mrs. -------------------

accept with pleasure

Mr. and Mrs. -----------------------------

kind invitation to dinner

on ------------------the---------

at ------------------------

b. REGRET

Mr. and Mrs.---------------

Regret that previous arrangement

Prevents their accepting

Mr. and Mrs. -------------------------

Kind invitation to dinner

On -----------------------------------------

11

c. RECALL

Dr. and Mrs. --------------------------

regret that, owing to the

sudden illness of their son, they

are obliged to recall their invitation

For ------------------------------------

12

2.Thank-you letters

Thank-you letters are letters of ordinary correspondence. Writing such letters is for expressing one’s gratitude to others for having got their gifts, help or other favors. A thank-you letter is the same as an ordinary letter in form, and needs to be worded appropriately and sincerely. Equally importantly, it should be written concisely and mailed timely, but it needn’t be worded exaggeratedly.

Dear, ---------------------

--------- and I want to thank you for the beautiful salad bowl set. We’re looking forward to getting lots of use out of your thoughtful and practical wedding gift.

We’re having fun getting organized in our little apartment. Soon we’ll be ready for company, and we’ll be giving you a call. After all the times you’ve had us over for dinner, we’ll get to play host for a change.

Fondly,

13

3.Congratulatory Letters

Congratulatory letters are, too, social letters of common type in daily life. Whenever there are joyous and happy events, such as your friend’s marriage, birthday, graduation, receiving an academic degree or a prize, or opening a business, you can then write to congratulate him/her on this. The style of this type of letter tends to be warm and sincere, pithy and natural, and thus it touches the addressee’s heart.

14

My dear, ------------

I’ve learnt that you’ve just graduated from college. Congratulations upon having received your ------------------

From ------------. I know this has meant years of study and hard work on your part, and it’s an achievement you can well be proud of.

I hope that your graduation will not end your studies, but will rather be the beginning of a new and broader culture. I believe that the knowledge you’ve acquired will enable you to be successful in whatever calling in life you may enter.

15

4.Letters of Consolation

A letter of consolation is written for the purpose of consoling one’s relatives and friends, when they suffer misfortunes, e.g., illnesses, injuries, or some other calamities. As an addresser you need to try to write a consolatory letter in a succinct, proper, cordial style so that you may well, so to say, enable it to be a consolation and inspiration to the addressee

Dear----------

It is with great sorrow that I hear of your illness. I should like to know how you are getting on now.

Although I’m not a doctor, I’m taking the liberty of sending you a prescription: Don’t worry about your studies. Take things easy.

I sincerely hope you’ll soon be yourself again. If I can be of any service to you, remember that to aid you is ever the sincere

Your loving friend

16

5. Letters of Condolence

a. You should be honest in writing a letter of condolence and that your wording must be appropriate. You cannot use flowery words and expressions.

b. Your letter cannot be too long. c. It is inappropriate to ask about the details of the disease

and death. In particular, you must avoid referring to the cause of disease in case the receiver burst into sorrow again.

d. Never write “She was too young to die” or “Your life will be desolate without him”

17

Dear-----------

Today I heard you had lost your----------. I know the suddenness of it must have been a dreadful shock; and I just can’t tell you how sorry I am. Having been so recently through the same sad experience, I know only too well what it means.

I wish there were something I could do or say to soften your grief. But only time can do that,--------- and it will, as surely as it did for me.

With deepest sympathy to you and all your family.

Affectionately

18

4.Banking correspondence

Correspondence with banks is essential for organizations. Banks also are business houses and they have to correspond with clients and customers. Banks whether Private or Public, Local or Foreign, have to face stiff competition from others. Computerized accounts, Automatic Teller Machine, Credit and Debit cards have enlarged the scope of business. Banks which were the monopoly of the rich men, today are attracting common and ordinary people.

The whole competition of banking business has undergone a sea-change. Banking correspondence is of a special nature because it deals with finance. Letters have to be carefully written to protect the interest of the bank as well as its clientele. In the first place, it has to be very confidential in nature. The financial status of its clientele can be quite fluctuating owing to extraneous reasons. The interest of the client has to be protected as well as the interest of the bank.

The correspondence should also be tactful. A bank cannot afford to be judgemental in issues connected with a transaction. Banks can suffer from bad debts but it cannot afford to hastily call a client a bad-debtor. Courtesy is another important feature of banking correspondence. Banks should always look at a situation from the receiver’s point of view. ‘You-attitude’ in letters is very important for all correspondence connected with banks.

19

Types of Banking Correspondence :

There can be classifications of all banking letters into four groups and they are as follows:1. There are banking correspondence that relates to opening, closing and transfer of accounts of customers.2. There are banking correspondence that relates to operations in accounts of customers – deposit, collection and payment of cheques, drafts, bills etc. 3. There are banking correspondence that relates to Loans and Advances including overdrafts, cash-credits, demand and term loans, discounting of bills, letters of credit, guarantees etc. 4. There are banking correspondence that relates to subsidiary or ancillary services like remittances, safe deposit lockers, agency services, supplying credit or status information and traveler’s cheques etc.

20

FORMAT

For prospecting very business house requires to maintain some sort of relation with the banks as such which rather to the fulfillment of various needs of the houses. Personal liaison has got to be maintained harmoniously with the staff of the bank. Bluntness or curtness should be shed off. On the other hand, these letters should be politely addressed and these should be drafted very carefully so as to avoid any type of pitfall. All the information furnished should be quite clear and precise. The information furnished should be more factual. Thus the bank that provides various facilities of safe deposit of money, operations and transfer of money etc. should be approached in a civil and more cultured manner.

Personal approach and correspondence may become the various media of relationship with the bank. Somewhere we may need some sort of technical decencies. Thus we may say that all sort of correspondence must be aglow with the personal touch that should impress the bank officers.

21

Format of banking correspondence

To

----------------------------------------[bank name]

----------------------------------------[address]

Sir

I wish to invest a sum of---------------------------------------- in fixed deposit of your bank at the branch of

----------------------------------- Road ---------------------------- for the period of --------------------years. I shall be highly indebted to you if you very kindly write to me the rate of interest pertinent thereto.

Furthermore I wish to know that if such deposits are made occasionally for a period of one year what rate of interest is admissible in these deposit please send me all rules governing such transaction at earliest possible convenience.

I am sure you will deal with the issue expeditiously.

Your faithfully.

22

5.Official Correspondence

What is official correspondence?

Official correspondence bears the stamp of great responsibility which may be easily understood. This responsibility pertains to the fact that an official letter may travel to any authority up and down the ladder of bureaucracy and that action may be taken on the same at the lowest and highest levels. Apart from the fact that an official correspondence has to observe all the etiquette of address and approach, it has also to be careful about the contents, accusations, stress, avowals, admissions and so on and so forth. When a correspondence is issued officially, the originating source should be prepared for actions taken on it, favorable or unfavorable, backed even by the ultimate authority, if the requirement be such.

Clarity and brevity are the necessary ingredients of official correspondence. Paragraphs must be devoted to single points mainly, or at best to allied matters. The beginning and the end must be pleasing and should show politeness and form. Economy of words is to be observed, though a certain form of ornamentation at times may be necessary. Jt has to be remembered that each word in an official letter carries much weight and may be variously interpreted. The writer, therefore, should be careful about the possible significances of words and

23

expressions used in the communication.

Disputes and disagreements are thus the byproducts of an official correspondence and the issuing source has to take care of all the pros and, cons before the communication is dispatched. Quickness and pointedness are the virtues usually associated with official correspondence. Haste in reply should be abjured, or corrections or amendments may have to follow simultaneously. Clearness of vision and the spirit of reconciliation, of give-and-take, are the ancillaries that help to solve the matter, and give the needed solution more readily.

How to Write Effective Official Correspondences

Writing and replying official correspondence does not need to be a terribly exhausting task. Mastery of the art of official letter writing is a skill everybody should endeavor to accomplish. in official correspondence writing techniques, you will find out that it is, surprisingly, a simple task to accomplish. Simply keep the language formal and adopt impersonal style of writing.

24

Types of Official Correspondence

We can classify official correspondence into two broad groups

A. Memorandum B. Letters

A. MEMORANDUM :

A memorandum is a formal correspondence, usually dealing with one specific topic, which is send internally within an organization. It is a type of correspondence from the organization to its employee or between official of its organization.

Uses of memorandum

A memorandum is used within an organization to convey official information, announcement, confirmation, advice, reprimands and reminders to members. Memorandum can be intra departmental when it originates from one department and ends within the same department. For example, if the production manager writes a memorandum to the staff within production department. But if it stretches and goes beyond production department, says accounts department, it is inter-departmental memorandum.

Do not use memorandum letterhead to write personal letters to the organization: for example 1 application for a leave, 2 response to query, 3 personal complaint.

25

Format for writing memorandum

A memorandum has a definite format with minor variations depending on the organizations. A memorandum is not a letter and should follow the following format.

i. Heading: The bold print of organization name and logoii. From: Name and position of the sender

iii. To: Name and position of the receiveriv. Date: the date of writing v. Reference: Reference number for filling and

identification of the memorandumvi. Subject: The objective for sending the memorandum

vii. Body: Details of the informationviii. Name and signature of the sender

Note that there is no room for subscription ( i.e. your faithfully)

Languages and qualities of memorandum

The term memorandum denotes something to be remembered. For someone to remember the content of your memorandum, you must clarity and conciseness of language. Formality and high standard of courteous must be must be your watchword even if your reader is of equal status with you.

26

B] LETTERS

Officially, letters are those official correspondence we usually send to the outside organization. Letters are subdivided into personal and business letters.

Personal letters are those dealing with personal issues concerning an individual and organization. For example: application for job letter, request for maternity leave, etc.

While business letters are those that deals with day to day running of an organization. For example: request for quotation, submission of budgets, estimates etc.

Language and style of official correspondence

Formal letter can be written in

1. First person singular [I]:- This style contains personal elements which often softens the stiffness officialdom. The first person singular can be used by somebody of weight and authority in the organization. This is representatives of the organizations. Example:

We have received your letter of application for employment and shall be considering it at the board meeting next week.

27

2. The first person plural (we):- This style also contains personal elements. However, junior member of the organization is advised to use the first person plural. Example:

We have received your letter of application for employment and shall be considering it at the board meeting next week.

3. The impersonal passive: This style is for very formal situation and is becoming very rare in business correspondence because it kills the modern idea of directness, friendliness and simplicity advocated in business circle. But official letter still make use of the impersonal passive style.

Example: Your letter of application for employment has been received and will be considered by the board next week.

Qualities of official letters

a. Suit abilities of tone to the subject matter b. Friendliness, politeness and warmth tonec. Selection of materials and choice of wording to suit the

audience.d. Psychological factors – tact, courtesy and carefulness

while conveying unwelcome information e. Freshness of language- be original and avoid slate

expressions and cliches

28

6.Job Application

DEFINATION : A Job application is a written request for employment typically on a specific form provided by the potential employer.

Applying for a job is an art. There is no doubt that the number of jobs and opportunities available today are amazing but the number of applicants and their quality has also improved drastically. So the equation has become competitive.

A resume is not good enough to sell talent. It must always be accompanied with a Job Application Letter. A Job Application Letter does not talk anything different from the resume but it just gives the gist of the resume. It also highlights any salient qualities that an individual has but do not reflect in the resume. These qualities may be innate in an individual and not acquired through any course or training.

A Job Application Letter should be addressed to the person responsible for the selection process. It should always be typed with not too much playing done with fonts or colors. It should be short and crisp. It should give the gist of the individuals qualifications along with any specific qualities that s/he possesses

29

JOB APPLICATION IS USED:-

To make a good impression with the employer. To gather information about an individual’s

qualifications. To compare candidates to one another.

DO’S AND DON’TS OF JOB APPLICATION LETTER

DO’S

A Job Application Letter should always accompany the resume

It should always be typed with standard fonts and colors It should have the applicants name, address and contact

details clearly mentioned Apart from giving the gist of the resume it should also

highlight the qualities of the applicant A Job Application Letter should always have a subject line

to indicate to the reader that the application is for a particular post

30

If the letter is being sent in response to an advertisement given by the organization then that too should be referred in the letter

Since the applicant does not know the reader personally, the letter should be addressed to madam/sir

Giving a brief of current job profile is of utmost importance while sending a Job Application Letter

Giving the CTC (cost to company) break up of current employment is optional

DON’TS

No flowery language needs to be used in the letter The applicant should not show any desperation while

applying for the job as that gives a wrong indication to the prospective employer

A Job Application Letter is an effective tool to provide additional details of your career history, experience, skills, achievements and awards in the field related to the job for which you have applied. These letters are also known as the cover letters that make your resume more impressive than other several common resumes.Most of the applicants are not serious about the application letters while applying for a job. They use same format for the different jobs in different companies. This ignorance to update and modify the Application Letter makes wrong impression on

31

the employer. In this case, candidates need to follow some tips that are helpful while writing their letters.

32

These tips include:

i. Before sending a Job Application Letter, you must study the company in which you are going to apply for job. This will help you to make an impression on the employer that how well you understand the company and how you can contribute to the growth of Company.

ii. Generally, the business letters are typed, but some employers want the cover letters to be handwritten. Some of the companies prefer theses letters in the form of e-mails. Hence, the format of your Job Application Letter depends upon the employers' choice.

iii. An introductory paragraph should be effective, and it should include from which reference you are applying, how you came to know about this job and what do you think about the desired job.

iv. You must be careful about not mentioning your personal details in application letter. Gender and religion information should not be given unless the employer requires it. Sometimes if these details creates wrong impression on the hiring managers. Hence, you must confirm this aspect before sending the job Application Letter

33

v. The closing paragraph is an opportunity to ask an employer for an interview. You can ask the hiring manager that you would like to meet in-person to discuss your experience and qualifications.

vi. Finally, you need to proofread and review your Job Application Letter after you have completed. Proofread is very important to remove the grammar and spelling mistakes in your letter. An effective job letter with clear and specific details will create positive impression on the hiring manager.

34

Sample of job application letter

_____________ (Name and address of the applicant)

_____________ (Date)

Subject: Application for the post of ______________ (post applied for)

Dear Sir or Madam,

This is in response to your advertisement in ___________ (medium of advertisement) dated _________ for the post of _________ (post advertised).

I am ____________ (details of highest qualification) and have ______ (number of years of experience) in companies of repute such as ______________ (names of companies). Currently I am working with ____________ (name of organization currently employed with) as ______________ (designation) since _______ (date since when working with this organization). My job profile entails _____________ (details of current job profile).

I also have _____________ (details of any additional qualifications, if any). I am a hard working, sincere and dedicated worker. By working in companies of such repute I have learnt certain values such as integrity and respect for people and swear by them now. I assure you that if I am selected by your organization I will give it my best and promise you a result-oriented tenure.

35

My Resume has been enclosed for your kind perusal.

I look forward to hearing from you.

Thanking you in anticipation.

Best regards,

(Name of the applicant)

Encl: As above

36

7. C.V. (curriculum vitae)

C.V is an outline of a person's educational and professional history, usually prepared for job applications Abbreviation C.V[Latin, literally: the course of one's life] A CV is the most flexible and convenient way to make applications. It conveys your personal details in the way that presents you in the best possible light. A CV is a marketing document in which you are marketing something: yourself! You need to "sell" your skills, abilities, qualifications and experience to employers. It can be used to make multiple applications to employers in a specific career area. For this reason, many large graduate recruiters will not accept CVs and instead use their own application form.

An application form is designed to bring out the essential information and personal qualities that the employer requires and does not allow you to gloss over your weaker points as a CV does. In addition, the time needed to fill out these forms is seen as a reflection of your commitment to the career.

There is no "one best way" to construct a CV; it is your document and can be structured as you wish within the basic framework below. It can be on paper or on-line or even on a T-shirt (a gimmicky approach that might work for "creative" jobs but not generally advised!).

37

DO’S

be concise when outlining your education and employment history

try to keep your CV/résumé to one or two sides of A4 paper

use brief, informative sentences, short paragraphs, and standard English

structure your CV/résumé in a logical way, with a limited number of main sections

begin with an action verb when describing your duties (see the CVs/résumé below)

use bold type or bullet points to highlight key points proofread your work for spelling, grammar, and

punctuation (many employers just discard job applications that contain such errors)

see your college careers adviser: they'll have a range of sample CVs/résumés and will be able to help you when writing specific applications

update your CV/résumé regularly, as your situation changes

DON'T

go into too much detail: employers are too busy to read rambling and unfocused CVs/résumés

leave gaps in your employment history: it's better to add a sentence explaining any periods that are unaccounted for (such as a gap year)

38

forget to read your CV/résumé for both content and mistakes (you could also ask someone to read it for you)

use many different typefaces: keep to one or two that are clear and easy to read

brighten up your CV/résumé with inappropriate colour, photos, or graphics

name people as referees unless you've already confirmed that they're happy to provide a reference for you

Here are some guidelines on two broad approaches to writing

CVs/résumés, one suitable for students embarking on their

careers who haven't had a full-time permanent job, and one for

students who've worked for several years and who'll be

returning to full-time work after their studies.

39

Structure of CV/resume

1. Personal details:

name address (home and college address if different) telephone number (home/mobile/college if applicable) email address personal profile (a summary outlining who you are and

why you're a worthwhile employment prospect for this particular job)

2. Education and qualifications:

i. if you're studying for a qualification in higher education, start with this, making it clear that your studies are ongoing and when the course is due to end

ii. if you've completed any other further or higher education, state this next

iii. give your school or schools and the dates you attended them, together with:

a list of all your A-level (or Scottish Higher) subjects and grades

brief details of GCSEs, Scottish Standard Grades, or equivalent qualifications (only give full details of these

40

if the employer has specifically asked for them or the subjects are relevant to the job in question)

3. Employment history:

if you've had several temporary or part-time jobs, list the most important in chronological order, starting with the most recent

give a brief summary of your roles and responsibilities, focusing on those most relevant to the post you're applying for

if you've worked in a variety of short-term jobs that aren't relevant to your current application, you can summarize these as, for example, 'various temporary retail posts'

4. Any other skills, achievements, or training:

list any relevant courses or training (e.g. IT qualifications, knowledge of a foreign language)

mention significant awards and other achievements, or positions of responsibility at college

5. Interests or pastimes:

a brief overview of your interests or hobbies will help your potential employer to gain an insight into the type of person you are

41

6. Referees:

you can either give contact details of two people who'd be willing to give you a reference or say that references are available on request

if you're providing specific names and this is your first job, you could use a tutor, teacher, or anyone (apart from your family) who knows you well enough to vouch for you

c.v should be used

When an employer asks for applications to be received in this format

When an employer simply states "apply to ..." without specifying the format

When making speculative applications (when writing to an employer who has not advertised a vacancy but who you hope my have one)

What makes a good CV?

There is no single "correct" way to write and present a CV but the following general rules apply:

It is targeted on the specific job or career area for which you are applying and brings out the relevant skills you have to offer

42

It is carefully and clearly laid out: logically ordered, easy to read and not cramped

It is informative but concise It is accurate in content, spelling and grammar. If you

mention attention to detail as a skill, make sure your spelling and grammar is perfect!

Tips for a good CV

1. Understand that your CV is your marketing tool and that it must project you as much as possible. It should be packaged in such a way that makes you the employer’s choice.

2. Make your CV focused and concentrated, addressing the requirements stated in the advertisement. For most applicants for a post-graduate employment would have a first degree like you. Therefore, emphasize that special skills you have, for example, you may have been certified by Microsoft.

3. Use your curriculum vitae to obtain an interview not a job. You do not need to go into detail about your accomplishments. Strive to be clear and concise. The purpose of your curriculum vitae is to generate interest in you to have an employer contact you for an interview

4. Use bulleted sentences. In the body of your curriculum vitae, use bullets with short sentences rather than long paragraphs. CVs are read quickly. This bulleted-sentences format makes it easier for someone to glance at your CV and still absorb it.

43

5. Use action words like prepare, develop, monitor and present to add life to your CV.

6. Make numbers, dollars, and percentages ((#’s $’s and %’s.) stand out in the body of a curriculum vitae. For example:*monitored a group of ten to erect terminals of $1,000,000. * Increase Sales by 20% in 10-state territory.

7. Put your strong points first where they are more likely to be read. CVs are typical reviewed in less than 30 seconds. This will strongly support your job-search objective.

8. Use the key words listed in the advertisement and match them to bullets in your curriculum vitae.

9. Use buzzwords that show your competence in a particular field:For lectureship, for example use “taught Transaction Analysis”. For accounting types, use “reconciled accounts”.

10. Accent the positive. Ignore negatives and irrelevant points. If you feel your date of graduation will subject you to age discrimination, leave it. Focus on the duties that do support your objective.

11. Show what you know by highlighting your breadth of knowledge. An interview will provide opportunity for detail.

12. Show whom you know. If you have been reporting to someone as important as your Managing Director, say so in your CV. Having reported to someone important causes the reader to infer that you have high network.

44

13. Construct your CV to read easily by using a font size not smaller than 10 point. Limit the length of your CV to 1-2 pages so that the reader can scan it efficiently and effectively.

14. Have someone else review your CV in relation to the advertisement. Encourage them to ask questions. Their questions can help you to discover items you inadvertently left off your CV, revise your CV to include these items. Their questions can also point to items on your CV that are confusing to the reader.

15. Submit your CV to your potential employers. Apply for some jobs that appear to be beneath your level. Apply for jobs that seem to be just at your level. Your will get interviews for some of those jobs. Apply for some jobs that are below you. This game will give you more courage to attend interviews and perfect your CV.

45

Sample for a resume / C.V

Name:Address:

Telephone:

Email:

Employment history:

Education and qualifications:

Current studies:

Higher Education:

Secondary Education:

Other skills and achievements:

Interests:

References:

46