Cheryl CatheyChief of Preliminary EngineeringBureau of Design and EnvironmentIllinois Department of Transportation

Thursday November 14, 2013

UpdatePOLICY

What’s New in Engineering Contracts

• Mentor Protégé

• Electronic Documents

• Initiatives in Process

• Overall there are 78 different firms participating in the Program

- 41 Mentor Firms-37 Protégé Firms

• Contracts currently participating in the program

•2013 -64

New in 2013

• Guidelines/Implementation-changes• Eliminating annual reports

• Plan Approval to IDOT PM

• Available on IDOT Website• Check List

• Plan Templates

• Reports Examples

• Assessments

• FAQ’s

2014 and Beyond

• Lessons Learned Workshop/Questionnaire

• Guidelines/Implementation Improvements?

• Encourage/Increase Participation

EPAS-Overview

Resources

• EPAS

• SharePoint

• Vendor Documents

Until “Summary and Submit” is selected, IDOT DOES NOT see the application

LOGGING INFound on IDOT website: http://www.dot.il.gov

• Doing Business• Consultant Services• Vendor Documents System:

https://www.dot.il.gov/vendordocuments/Login.aspx

resources. vendor documents

LOGGING INUsername: 9 digit TIN number

• One login per firm• No dashes• No spaces

Password – First time user• welcome (all lowercase)

Password – Forget?• Supply TIN (in username field)• “Reset Password” button• Answer security question(FYI –have it relate to the firm)• To reset (supply TIN) email Susan.Dodd@illinois.gov or

Jenni.Nelson@illinois.gov

LOGGING IN“New user Click here to register”

• DON’T CLICK!

• Not used for Consultant Engineering purposes

SUBCONSULTANT DOCUMENTATION

• WHEN to upload documentation• If selected for a job

• After complete proposal package is received by Central Office

• Otherwise the contract will not be available on database

• What is being requested to be uploaded? • Copy of signed Subconsultant agreement(s)

• Subconsultants’ disclosure forms

Continuing Disclosure Forms

• WHY is this requested?

• Per Senate Bill 51

• “In accordance with PA 96-0795, prime and sub consultants With multi-year contract-required to recertify by July 1st of each year

• For projects advertised after July 2010 (anything PTB 157 & on)(Not needed if job is completed, but submit Affidavit of Completion)

IDOT Website• Secretary’s Transforming Transportation for Tomorrow

• Revamp/Redesign Website

• Innovative web technologies

• Improve access & sharing of information

• High –quality, timely ,and relevant information

• January Launch scheduled

When to begin-The procurement process

Timing:

• Advertisements to BDE- out 110 days

• Advertise- out 83 days

• SOI due – out 92 days

• Selection

When to begin – Delay causes

• Locals Demands

• ROW

• Environmental Clearances

• Public Input

• Letting Changes

QUESTIONS